City of Cupertino
REQUEST FOR PROPOSALS
for
ELECTRIC VEHICLE PARKING EXPANSION
RFP Release Date: November 4, 2022
RFP Submittal Due Date: December 2, 2022, 5:00 PM (PST) City of Cupertino
10300 Torre Avenue
Cupertino, CA 95014
Table of Contents
1. OVERVIEW 1
2. TERM OF THE AGREEMENT 1
3. PROJECT LOCATIONS AND EQUIPMENT 2
4. SCHEDULE 8
5. OBJECTIONS 9
6. RFP PROCESS 9
7. PROJECT SCOPE OF WORK 9
8. PROPOSAL SUBMISSION REQUIREMENTS 13
9. PROPOSAL EVALUATION CRITERIA 16
10. PROTESTS 17
11. GENERAL INFORMATION 17
12. RIGHTS OF THE CITY OF CUPERTINO 18
13. PUBLIC NATURE OF PROPOSAL MATERIAL 18
14. INSURANCE REQUIREMENTS 19
15. PREVAILING WAGE REQUIREMENTS 19
16. ATTACHMENTS 19
CITY OF CUPERTINO
ELECTRIC VEHICLE PARKING EXPANSION
REQUEST FOR PROPOSALS (RFP)
Submittals to this RFP shall be in PDF electronic format and are due by 5:00 PM (PST) on DECEMBER 2, 2022.
All questions regarding this RFP must be received by email by 5:00 PM (PST) ON November 18, 2022.
Questions shall be sent via email to the following: Ryan Do at [email protected]
OVERVIEW
The City of Cupertino (City) is requesting proposals from qualified vendors to fully fund, design, install, operate, maintain, and market electric vehicle charging stations (EVCS) on City-owned properties for public use. The companies submitting proposals in response to this RFP will hereafter be referred to as “Vendor.” The locations where the City would like to have the EVCS replaced and/or new charging stations installed are listed in Section 3 of this RFP. There are six (6) locations.
This RFP is for the selection of a qualified Vendor that can provide a turnkey EV charging solution. Detailed information about the Vendor’s business model, including but not limited to equipment proposed should be included in the proposal. The selected Vendor will be responsible for, but not limited to, design engineering, construction management, site supervision, project administration, permitting and code compliance, installation, operation, maintenance, repair, and replacement of the EVCS. The Vendor will also be responsible for electricity costs, signage, property maintenance, security, and ancillary equipment as needed. The work described requires that the Vendor or its contractor be licensed by the State of California as a C10 Electrical Contractor.
The Vendor shall identify the pricing of the following two EV charging purchasing models, or an alternative pricing model:
● Level II EV charging stations are provided at no cost to the City, or through a service fee, otherwise known as ‘charging as a service’, wherein the selected Vendor, or Vendor’s identified party, maintains ownership of the Level II electric vehicle charging station, and is responsible for the ongoing operations and maintenance. ● Level III DCFC EV charging stations are provided at no cost to the City, or through a service fee, otherwise known as ‘charging as a service’, wherein the selected Vendor, or Vendor’s identified party, maintains ownership of the Level III DCFC electric vehicle charging station, and is responsible for the ongoing operations and maintenance.
TERM OF THE AGREEMENT
The term (“Initial Term”) of the license agreement is envisioned to be ten (10) years from the Commencement Date. The “Commencement Date” shall mean the date of which the first EVCS is operational. The City shall have the right to extend the Initial Term of the agreement for two (2) terms of five (5) years each.
PROJECT LOCATIONS AND EQUIPMENT
All EVCS will be installed on City-owned properties for public use. The locations where the City would like to have charging stations installed are listed below. Aerial photos of these locations are included within this RFP. If the Vendor determines they do not wish to pursue installation at certain location(s), then they should indicate so in their proposal. EVCS can be Level 2 or Level 3, or a combination of both. Vendors should identify the number of charging stations they propose to install at each location.
Below are general descriptions of the six (6) locations:
Location 1: Sports Center, Cupertino, CA
Location 1 is the Cupertino Sports Center located at 21111 Stevens Creek Boulevard, Cupertino, CA 95014. It is a public sports center with a surface parking lot owned and operated by the City. The parking lot is free to the public and a majority is closed after business hours, except for 16 parking stalls. The parking lot has a total of 134 parking stalls not currently used as accessible or EV stalls.
Location 1 Map
SPORTS CENTERSPORTS CENTER
SPORTS CENTER
SPORTS CENTER
Location 2: Quinlan Community Center, Cupertino, CA
Location 2 is the Quinlan Community Center located at 10185 N. Stelling Road, Cupertino, CA 95014. It is a public community center with a surface parking lot owned and operated by the City. The parking lot is free to the public and open 24/7. The parking lot has a total of 127 parking stalls not currently used as accessible or EV stalls.
Location 2 Map
existing chargersexisting chargersQUINLAN COMMUNITY CENTERQUINLAN COMMUNITY CENTER existing chargers
existing chargers
QUINLAN COMMUNITY CENTER
QUINLAN COMMUNITY CENTER
Location 3: Cupertino Library, Cupertino, CA
Location 3 is the Cupertino Library located at 10800 Torre Avenue, Cupertino, CA 95014. It is a public library with a surface parking lot owned and operated by the City. The parking lot is free to the public and open 24/7. The parking lot has a total of 108 parking stalls not currently used as accessible or EV stalls.
Location 3 Map
existing chargersexisting chargersLIBRARYLIBRARY
existing chargers
existing chargers
LIBRARY
LIBRARY
Location 4: City Hall, Cupertino, CA
Location 4 is the City Hall, which includes Community Hall, located at 10300 and 10350 Torre Avenue, Cupertino, CA 95014. These are public administrative buildings with a surface parking lot owned and operated by the City. The parking lot is free to the public and open 24/7. The parking lot has a total of 106 parking stalls not currently used as accessible or EV stalls.
Location 4 Map
existing chargerexisting chargerCITY HALLCITY HALL
existing charger
existing charger
CITY HALL
CITY HALL
Location 5: City Hall Annex, Cupertino, CA
Location 5 is the City Hall Annex located at 10455 Torre Avenue, Cupertino, CA 95014. This is a public administrative building with a surface parking lot owned and operated by the City. The parking lot is free to the public and open 24/7. The parking lot has a total of 21 parking stalls not currently used as accessible or EV stalls.
Location 5 Map
CITY HALL ANNEXCITY HALL ANNEX
CITY HALL ANNEX
CITY HALL ANNEX
Location 6: Blackberry Farm Recreation and Pool, Cupertino, CA Location 6 is the Blackberry Farm Recreation and Pool located at 21979 San Fernando Avenue, Cupertino, CA 95014. This is a recreational facility with a surface parking lot owned and operated by the City. The parking lot is free to the public and open 24/7. The parking lot has a total of 164 parking stalls not currently used as accessible or EV stalls.
Location 6 Map
BLACKBERRY FARM RECREATION AND POOLBLACKBERRY FARM RECREATION AND POOL
BLACKBERRY FARM RECREATION AND POOL
BLACKBERRY FARM RECREATION AND POOL
SCHEDULE
For this RFP, key dates are shown below. Vendors shall note that the dates provided are a guideline only and subject to change as the City deems in its best interest.
Date
Event
November 4, 2022
RFP Released
November 18, 2022 at 5 PM (PST)
Deadline for Questions
November 23, 2022
Answers to All Questions Submitted
December 2, 2022 at 5 PM (PST)
RFP Submission Deadline
December 5, 2022 – December 16, 2022
Evaluation Period
December 19, 2022
Targeted Selection of Vendor
February 2023
Targeted Contract Execution
OBJECTIONS
Any objections as to the structure, content or distribution of this RFP must be submitted in writing to the procurement contact prior to the submission deadline for Questions and Answers. Objections must be as specific as possible, and identify the RFP section number and title, as well as a description and rationale for the objection.
RFP PROCESS
The City intends to select a qualified Vendor for the complete design, installation, and continued operation and maintenance of EVCS on City‐owned properties for public use.
The City will select from among qualified vendors and enter negotiations. The City plans to use the following process for this work:
Identify qualified vendors through this RFP.
City may interview certain vendors that respond to this RFP.
Begin negotiations with one or more vendors.
An agreement(s) will be brought to the City Manager for approval.
It is expected that the selected Vendor will be responsible for all services relating to the project, as identified in this RFP. Vendors may utilize subconsultants for some portions of the work, however the services to be provided by the subconsultant, as well as a short biographical profile of the subconsultant, must be included in the proposal.
The City reserves the right to reject any or all proposals.
PROJECT SCOPE OF WORK
The objective of this RFP is to select and enter into an agreement with a Vendor to utilize City-owned properties for the purposes of designing, installing, operating, and maintaining EVCS. The project scope specifically includes, but may not be limited to:
Design and preparation of plans and specification for each of the proposed locations per the City, PG&E, and other applicable regulatory standards; Coordination with all applicable agencies to obtain necessary permits, including the City; Coordination with PG&E on new service and meter installations and establishment of applicable Vendor utility billing accounts for new installations; Securing and complying with the City license, planning entitlement, encroachment permits, building permits, and other necessary approvals; Installation of electrical conduits and electric connection to supply power for the complete installation and operation of the EVCS; Furnishing EVCS equipment and materials for a complete in-place system; Installation of signage, pavement markings, lighting, and restoration of existing conditions consistent with local standards; Testing and commissioning of the EVCS;
Enabling and processing point of sale transactions while providing flexible payment options that allow for universal public access; Providing timely maintenance services and 24/7 customer support; Providing quarterly usage data to the City; and
Complete and timely removal of EVCS equipment and materials upon conclusion or termination of the agreement.
Proposals shall include a project budget, part of which may include any expected City contributions, both immediate and on-going to deliver on the project. Projects that come at zero-cost or provide revenue to the City are preferred. The City will consider projects that include a cost to the City; however, the highest point rating will be provided to proposals that generate revenue for the City followed by proposals that result in zero-cost to the City.
The locations where the City would like to have EVCS installed and/or replaced are listed in Section 3 of this RFP. Specific stalls have not been designated for electric vehicle charging at the six locations. The selected Vendor will work with the City to identify power source locations. The exact EV charging locations would be identified by the Vendor and proposed for acceptance by the City. As EV charging is expected to increase in the future, the number of EV designated stalls could be increased and the City is open to the Vendor’s recommendations on building in expansion capacity at the six locations.
EV Charger Technical Specifications
The following charging stations specifications and requirements should be satisfied. If the Vendor determines they are unable to fulfill any of the following technical specifications, the Vendor shall indicate so in the proposal.
High quality and visually attractive materials that are weatherproof, including resistance to rain and wind; Security design that is both tamper-proof and vandalism-proof, such as tamper-resistant screws, anti-vandalism hardware, locked enclosures, and graffiti-resistant coating; Equipment shall be Underwriters Laboratories, Inc. (UL) certified and compliant with National Electrical Code and Federal Communications Commission (FCC) regulations for safety and operational requirements; Americans with Disabilities Act (ADA) compliant;
Society of Automotive Engineers (SAE) J1772 charge connectors with self-retractable cables; Fully networked to allow for the management of charging operations including operational status, pricing, power distribution, and charging notifications; Accessible to all members of the public, with no membership to a specific network required for access; Capable of accepting and processing point of sale transaction payments of all major credit cards and ATM cards through a secure system; Web-based station location and real-time availability through sites such as plugshare.com; Screen display shall be user-friendly and easy to operate. Displays shall be LCD, LED or equivalent, and shall be readable in direct sunlight and at night; Level 2 (or higher) charging capacity. For Level 2, each plug must be capable of providing electric power at a minimum 7.2 kW continuous with electric service rated at not less than 240V/40A (32A continuous) to an electric vehicle. If a charger is equipped with dual plugs, then each plug must be capable of meeting the requirement simultaneously and continuously; and Level 3 DCFC shall include dual port CHAdeMO/CCS plugs or as specifically noted by the Vendor. Shall be capable of providing 150 kW charging for a single vehicle. If a charger is equipped with dual plugs, then each plug must be capable of meeting the requirement simultaneously and continuously.
Power and Communication Network
The Vendor shall furnish and install all materials, equipment, and labor necessary to install fully functioning EVCS. This shall include all work related to the development of plans and the coordination with outside utilities, as necessary, to supply power and the communications network. Following installation, the Vendor shall activate and test the EVCS and will be responsible for the safe operation and ongoing maintenance associated with all equipment and connections.
City Permits and Business License
The Vendor shall obtain all required permits and pay associated fees. These permits may include, but are not limited to, Building Permits, and Encroachment Permits. The Vendor will also need to obtain and renew annually, a City Business license.
Signage and Striping
The Vendor shall design, furnish, and install signage for the EVCS, as approved by the City. The Vendor shall install EV parking stall pavement markings per City reviewed and approved plans. The signage and pavement markings must be consistent with industry standards for EVCS, City requirements, and State and federal guidelines (i.e. thermoplastic per California Building Code Standards).
Protection and Restoration of Existing Improvements
The Vendor shall repair or replace all existing improvements not designated for removal which are damaged or removed because of its operation including but not limited to curbs, gutters, sidewalks, driveways, fences, walls, pavement, striping, signs, sprinkler systems or plantings. Improvements shall be restored to a condition equal or better than the original condition.
Traffic and Access
The Vendor shall be responsible, during all phases of the work, to provide for public safety and convenience using traffic cones, signs, barricades, caution tape, temporary paving, steel plates or other means specified in the California Manual of Uniform Traffic Control Devices (MUTCD) as appropriate for the duration of disruption.
Maintenance and Communications
The Vendor shall provide maintenance services to ensure all equipment is properly checked, tested, and activated for proper operation monthly or as requested by the City. The Vendor shall provide a network communications system with a service provider capable of monitoring the EVCS for any error or malfunction 24 hours a day, seven days a week. Maintenance of the EVCS should be performed by local service providers who have the capability and capacity to respond to calls for maintenance/service in the following manner and time frame:
The service provider shall be notified of the malfunction and immediately notify the City staff of such malfunction or operating error within four (4) hours.
In the event of an equipment or hardware malfunction or failure, a maintenance crew shall respond to the site within 24 hours from the time the issue is reported.
Service Provider and Data Capture
The Vendor should describe in their proposal how data will be collected and secured, and what reports, if any, would be periodically generated for the City as part of the charging operations.
Product Safety
EVCS shall have the ability to stop the flow of power when not in use. The system shall have over-current protection to prevent vehicles from drawing too much power.
Network and Cloud Services
EVCS must be networked for remote management. Vendor must describe how Open Charge Point Protocol (OCPP) will be provided. It is the City’s preference to provide OCPP and not a proprietary communications protocol.
EVCS user must be able to connect to the network via cellular network – describe in comments which carriers and technology (4G, 5G, LTE) are supported.
For payment option, EVCS and network must be PCI (Payment Card Industry) compliant.
Must have the ability to notify driver when charging is complete or if a charging session has been disrupted.
Describe all pricing options and any flexibility for City fleet vehicles.
Program Benefits to the City
As part of the proposal, the Vendor should describe the net benefit to the City of being selected to provide EVCS. This may take the form of a credit to the City, enhanced services, products or mitigating improvements. Some examples of benefits include:
Installation of a greater variety of charger types
Revenue share
Favorable end user pricing
Renewal options associated with the end of lease – such as added compensation, planning installation of the latest technology with new equipment
PROPOSAL SUBMISSION REQUIREMENTS
Deadline for receipt of RFP submittals is 5:00 PM (PST) on December 2, 2022. Any submittal that is received after the deadline will be rejected by the City. Submittals shall be addressed to Ryan Do, Project Manager. Submissions should be electronic in PDF format and submitted in the City’s Bid portal online at: https://apps.cupertino.org/bidmanagement/index.aspx Vendors will need to create an account to download RFP documents as well as to upload proposals. To submit a proposal, open the RFP posting and select the Electronic Submission tab.
Questions and requests for clarification and/or additional information shall be directed in writing via email to Ryan Do at [email protected] by November 18, 2022 at 5:00 PM (PST). Please reference “Electric Vehicle Parking Expansion RFP” in the subject line. All responses to questions and/or clarifications will be provided by addenda via the City’s public bidding webpage by November 23, 2022.
It is recommended that vendors familiarize themselves with the web application prior to the due date. Make sure to follow all instructions and include all required forms. Submitting a proposal electronically can take more time than anticipated so please allow enough time to finalize your submission by the stated deadline. Submittals in process but not completely uploaded by the deadline will automatically be rejected by the system. It will not allow submission once it closes. Hard copies in any form will not be accepted. No faxed proposal will be accepted. Electronic submittals are the only form that will be accepted.
All submittals shall become the sole property of the City and the content will be held confidential until the selection of a provider is made. Any proprietary information must be designated clearly and should be bound separately and labeled with words “PROPRIETARY INFORMATION”. An entire submittal marked as such will not be accepted.
After the release of this RFP, no respondent (or any of responding provider’s principals, owners, partners, subcontractors, etc.) shall contact any employees of the City (including Administrators, Council Members, etc.) except for the Primary Point of Contact listed on Page 1 of this RFP prior to the date of final selection of vendor by the City. All communication and questions shall be directed toward Primary Point of Contact listed on Page 1. Any attempt of communication to any other City-related personnel shall result in disqualification of responding provider.
Submittals shall be no more than (25) single-sided pages in total length, using 11-point font or larger. Any responses greater than (25) pages will be rejected by the City. The (25) page-limit shall include the following:
Table of Contents
The table of contents of the proposal should include a clear and complete identification of the materials submitted by section and page number.
Cover Letter
A signed letter of interest, stating the Vendor’s interest and qualifications in providing the services as outlined in the RFP. The letter shall provide the name, title, address, telephone number, and email of the individual authorized to contractually bind the company and be signed by the authorized individual. Also, include the name of the contact person for this RFP.
Company Profile
A brief company profile that identifies the company information, including years in business, names previously used, and other company affiliations; description of any anticipated changes of ownership or control of the company; mailing address of the Vendor’s principal place of business; mailing address, phone number, and fax number of the office in which the project team will be located; and other general information that is deemed significant enough to be highlighted.
Executive Summary
An executive summary that demonstrates your understanding of this project and how you will meet the project schedule, goals, and objectives.
A brief statement of the Vendor's understanding of the work to be done and commitment to perform the work as scheduled, including:
Statement of work specifications;
Reference to any proposed contractual terms and conditions required by the Vendor; A summary of exceptions taken to the RFP requirements; and Expectations from the City to support the proposed implementation.
Experience
A detailed narrative demonstrating the Vendor’s expertise and experience to provide the proposed solution. Describe the company’s experience as may be applicable to this RFP, the organizational structure, management qualifications, and other contract related qualifications, including number of years company has been in business. Identify existing related or relevant projects or programs which the Vendor developed and/or operates that would demonstrate Vendor capabilities in this area.
Customer Reference
Five (5) references for which your company has provided services similar in scope as described in this RFP. Each reference must be for a different client. Please include the scope of the projects, size of transactions.
Project Team Qualifications and Experience
The names and background information on staff that will be assigned to this project including the office locations(s) where work will be performed. Specify key personnel and describe their qualifications, experience, and duties. Include one-page résumés for the key personnel as needed.
If Vendor anticipates utilizing any subcontractor to perform work under the contract, provide the name of the subcontractor, a description of the work the subcontractor will perform, and a description of the subcontractor’s experience in performing the work.
Project Schedule, Approach and Operation
A brief description of the plan and approach the Vendor will take to complete the Scope of Services as provided in Section 6. Vendor may include their own proposed Scope of Services that adds, deletes, or modifies services that the vendor deems necessary to meet the project objectives. The Vendor shall include any and all detailed expectations from the City including, but not limited to, requirements definitions, strategy refinement, financing strategy and staffing requirements to support the proposed program implementation (e.g. Building plan check review and inspection).Vendors may also include additional information or offerings for services, products, tasks, task elements and/or functions that may not be part of or included in the RFP but are deemed by the Vendor to be pertinent and potentially valuable to City. One consideration in the City’s rating of proposals will be the total number of EVCS the Vendor intends to install.
A project timeline for the completion of the project with key milestones and dates. The Vendor shall assume a contract start date of February 2023 for scheduling purposes. The City will rate proposals on the project completion timeline, including any milestones that the Vendor believes are appropriate, and consideration shall be given to the total number of EVCS installed.
The Vendor shall also include information on how EVCS shall be maintained and will remain operational during the terms of the agreement.
City Project Costs
As previously mentioned, Projects that come at zero-cost or provide revenue to the City are preferred. The City will consider projects that include a cost to the City; however, the highest point rating will be provided to proposals that generate revenue for the City followed by proposals that result in zero-cost to the City. The lowest point rating will be provided to proposals that result in costs to the City.
Attachment
The following document must be completed and submitted with the proposal:
Attachment A – EVCS Proposal Summary Table
Attachment B – License Agreement. Vendor shall note any exceptions to the terms and conditions of the License Agreement. If there are no exceptions, please return the first page of the License Agreement marked “No Exceptions.” Please not that excessive changes may result in lower proposal scores.
PROPOSAL EVALUATION CRITERIA
The City will evaluate vendors based on the requested information as outlined in Section 7. Vendors who are not actively engaged in providing services of the nature proposed in their submittal and/or who cannot clearly demonstrate to the City their ability to satisfactorily perform the work in accordance with the RFP requirements will not be considered. Vendors who do not meet the minimum requirements will not be considered.
The City will use the following to guide its selection of a qualified vendor:
Criteria
Weight
Proposal Responsiveness
Pass/Fail
Experience – Qualification of Proposer & Customer References 15 Project Team Qualifications
10 Project Schedule, Approach and Operational Plan
40 City Project Costs
35 Total
100
Finalists (proposals determined to have scored in the competitive range) may be invited to present oral presentations for the purpose of introducing key members of the project team and allowing the City to fully understand the Vendor’s ability to meet the evaluation criteria. Oral presentations will not be scored separately. Instead, the City may modify vendor scores and resulting rankings based on the oral presentation.
The City shall be the sole judge of the proposals and services to be offered and its decision shall be final.
PROTESTS
If an unsuccessful Vendor wants to dispute the award recommendation, the Protest must be submitted in writing to the contact listed below no later than ten (10) calendar days after announcement of the selected Vendor, detailing the grounds, factual basis and providing all supporting information. Protests will not be considered for disputes of proposal requirements and specifications, which must be addressed in accordance with Section 5. Failure to submit a timely written Protest to the contact listed below will bar consideration of the Protest.
The address for submitting protests is:
City of Cupertino
Department of Public Works
10300 Torre Avenue
Cupertino, CA 95014
Attn.: Ryan Do, Project Manager
GENERAL INFORMATION
The selected Vendor will be required to enter into an agreement with terms and conditions in substantial conformity with Attachment B of this RFP.
All costs associated with responding to this request are to be borne by the Vendor.
It is the City’s policy that the selected firm shall not discriminate, in any way, against any person on the basis of race, sex, color, religion, religious creed, national origin, ancestry, age, gender, marital status, physical disability, mental disability, medical condition, genetic information, sexual orientation, gender expression, gender identity, military and veteran status, or ethnic background, in violation of federal, state or local law, in connection with or related to the performance of City of Cupertino contracts.
RIGHTS OF THE CITY OF CUPERTINO
This RFP does not commit the City to enter into a contract, nor does it obligate the City to pay for any costs incurred in preparation and submission of proposals or in anticipation of a contract. The City reserves the right to:
Accept an offer in full, or in part, or to reject all offers.
Make the selection based on its sole discretion.
Reject any and all proposals.
Issue subsequent Requests for Proposals.
Postpone opening proposals for any reason.
Remedy errors in the Request for Proposals process.
Approve or disapprove the use of particular subconsultants.
Negotiate with any, all or none of the Vendors.
Accept other than the lowest offer.
Waive informalities and irregularities in the Proposals.
Enter into an agreement with another Vendor in the event the originally selected Vendor defaults or fails to execute an agreement with the City.
PUBLIC NATURE OF PROPOSAL MATERIAL
Responses to this RFP become the exclusive property of the City of Cupertino. At such time as the City awards a contract, all proposals received in response to this RFP become a matter of public record and shall be regarded as public records, except for those elements in each proposal which are defined by the Vendor as business or trade secrets and plainly marked as “Confidential,” “Trade Secret,” or “Proprietary.” The City shall not in any way be liable or responsible for the disclosure of any such proposal or portions thereof, if they are not plainly marked as “Confidential,” “Trade Secret,” or “Proprietary,” or if disclosure, in the City’s sole discretion, is required under the California Public Records Act as addressed below. Any proposal which contains language purporting to render all or significant portions of the proposal “Confidential,” “Trade Secret,” or “Proprietary” shall be regarded as non-responsive.
Although the California Public Records Act recognizes that certain confidential trade secret information may be protected from disclosure, the City of Cupertino may determine, in its sole discretion that the information that a Vendor submits is not a trade secret. If a request is made for information marked “Confidential,” “Trade Secret,” or “Proprietary,” the City shall provide the Vendor who submitted the information reasonable notice to allow the Vendor to seek protection from disclosure by a court of competent jurisdiction, at the Vendor's sole expense. If Vendor takes no such action after receiving the foregoing notice from the City, the City shall comply with the records request and is not required to defend against it.
INSURANCE REQUIREMENTS
The selected Vendor will be required to submit to the City the insurance certificate(s) and endorsement(s) as outlined in Attachment B. Certificate of Insurance and endorsements shall be provided to the City within ten (10) days following issuance of the Notice of Potential Award. The required insurance must cover the activities of contractor and its subcontractors relating to or arising from the performance of the Work and must remain in full force and effect at all times during the period covered by the Contract, through the date of City’s acceptance of the Project. All required insurance must be issued by a company licensed to do business in the State of California, and each such insurer must have an A.M. Best’s Financial Strength Rating of “A” or better and a financial size rating of “VIII” or better.
PREVAILING WAGE REQUIREMENTS
Pursuant to California Labor Code § 1720 et seq., the Project is subject to the prevailing wage requirements applicable to the locality in which the Work is to be performed for each craft, classification or type of worker needed to perform the Work, including employer payments for health and welfare, pension, vacation, apprenticeship, and similar purposes.
These prevailing rates are on file with the City and are available online at http://www.dir.ca.gov/DLSR. Each contractor and subcontractor must pay no less than the specified rates to all workers employed to work on the Project. The schedule of per diem wages is based upon a working day of eight hours. The rate for holiday and overtime work must be at least time and one-half. The Contract will be subject to compliance monitoring and enforcement by the DIR, under Labor Code § 1771.4.
ATTACHMENTS
Attachment A – EVCS PROPOSAL SUMMARY TABLE
Attachment B – LICENSE AGREEMENT
Attachment C – INSURANCE REQUIREMENTS
END OF REQUEST FOR PROPOSALS
ATTACHMENT A - EVCS PROPOSAL SUMMARY TABLE
Vendors must complete the table below and submit this attachment with the proposal.
ITEM
VENDOR’S PROPOSAL
Location 1 – Sports Center
Total Number of Level 2 Charging Stations
Total Number of Level 2 Plugs
Total Number of Level 3 Charging Stations
Total Number of Level 3 Plugs
Amount of Lease Payment to City Per Month Per Charging Station ($) Amount of City One-Time Participation ($)
Amount of Annual City On-going Participation ($)
Location 2 – Quinlan Community Center
Total Number of Level 2 Charging Stations
Total Number of Level 2 Plugs
Total Number of Level 3 Charging Stations
Total Number of Level 3 Plugs
Amount of Lease Payment to City Per Month Per Charging Station ($) Amount of City One-Time Participation ($)
Amount of Annual City On-going Participation ($)
Location 3 – Cupertino Library
Total Number of Level 2 Charging Stations
Total Number of Level 2 Plugs
Total Number of Level 3 Charging Stations
Total Number of Level 3 Plugs
Amount of Lease Payment to City Per Month Per Charging Station ($) Amount of City One-Time Participation ($)
Amount of Annual City On-going Participation ($)
Location 4 – City Hall
Total Number of Level 2 Charging Stations
Total Number of Level 2 Plugs
Total Number of Level 3 Charging Stations
Total Number of Level 3 Plugs
Amount of Lease Payment to City Per Month Per Charging Station ($) Amount of City One-Time Participation ($)
Amount of Annual City On-going Participation ($)
Location 5 – City Hall Annex
Total Number of Level 2 Charging Stations
Total Number of Level 2 Plugs
Total Number of Level 3 Charging Stations
Total Number of Level 3 Plugs
Amount of Lease Payment to City Per Month Per Charging Station ($) Amount of City One-Time Participation ($)
Amount of Annual City On-going Participation ($)
Location 6 – BBF Recreation and Pool
Total Number of Level 2 Charging Stations
Total Number of Level 2 Plugs
Total Number of Level 3 Charging Stations
Total Number of Level 3 Plugs
Amount of Lease Payment to City Per Month Per Charging Station ($) Amount of City One-Time Participation ($)
Amount of Annual City On-going Participation ($)
ATTACHMENT B – LICENSE AGREEMENT
ATTACHMENT C – INSURANCE REQUIREMENTS
Electric Vehicle Parking Expansion RFP Page 2 of 19 Electric Vehicle Parking Expansion RFP Page 2 of 2 Electric Vehicle Parking Expansion RFP Page 2 of 1 Attachment A