Fleet and Equipment Replacement Process
During the Fiscal Year 2022‐23 Operating Budget process, Council asked about the process for tracking vehicles and equipment. This report provides a summary of that process.
Assets are tracked by both the Public Works and Finance Departments. Public Works manages the assets on a day‐to‐day basis, maintaining the inventory and the assets, tracking replacement schedules, and identifying assets annually for replacement. Finance tracks assets where the initial individual exceeds $5,000 and the estimated useful life is greater than one year. The asset’s value is tracked from the point of procurement and all related activities including acquisitions, disposals, transfers, and depreciation are recorded on a quarterly basis. Assets are assigned to the appropriate department, with a pool of vehicles set aside for locations like City Hall where user need varies significantly.
Public Works uses CityWorks, an enterprise asset management software program, to ensure assets receive routine maintenance. The goal of the department is to provide, at minimum, a visual inspection of each asset annually. This ensures the assets are tracked and accounted for and in good operable condition. More complex assets have industry standard maintenance programs associated with them.
Replacement of assets typically occurs when those assets reach their pre‐determined replacement cycle, as identified through a documented Public Works procedure that aligns with industry best practices.
Replacements are determined based on miles (or hours) and years of service. The replacement cycle is designed to consider the current asset age and condition as well as the resale value. Upon reaching the identified threshold, that asset is reviewed to ensure it is ready for replacement. When the asset is replaced, the old asset is sold through a third‐party government auction and the gain or loss is accounted for in the fund where the asset is recorded.
In the Fiscal Year 2022‐23 proposed budget, four vehicles and three pieces of equipment are recommended for replacement and one vehicle is a recommended addition as a lease, for a total budget of $669,046. Vehicles and equipment have seen a significant impact on availability from supply chain constraints. From the point of approval, acquisition of these vehicles can take over a year to complete.
The complete list of fleet assets is provided on the following pages.
Equipment Assets
AssetID Year_ Description Location
EQP262 1996 FLAIL MOWER Streets
EQP905 1998 SOD CUTTER Grounds
EQP189 2004 INGERSOL RAND Streets
EQP101 2007 JOHN DEERE MOWER Grounds
EQP83 2008 GOLF CART Park and Rec
EQP185 2011 CLUB CAR Trees/ROW
EQP184 2011 INFEED WOOD CHiPPER Trees/ROW
EQP47 2017 SPREADER Grounds
EQP48 2017 MOWER Grounds
EQP312 2016 CLAW BUCKET FOR EQP #41 Streets
EQP43 2017 CHIPPER Trees/ROW
EQP54 2018 MINI SKID STEER Trees/ROW
EQP55 2019 TILT DECK TRAILER 7000 GVWR Grounds
EQP56 2018 ZERO TURN MOWER Grounds
EQP58 2018 DUMP TRAILER Trees/ROW
EQP59 2018 JACK HAMMER Fleet
EQP1052 2019 BALANCER Fleet
EQP61 2019 MAN LIFT Facilities
EQP62 2019 BAGGER MOWER Grounds
EQP63 2019 GOLF CART Blackberry Farm
EQP65 2019 LOADER Streets
EQP66 2020 13 FT 7000GVRW TRAILER Grounds
EQP67 2020 13FT 7000GVWR TILT TRAILER Grounds
EQP68 2019 48" MOWER Grounds
EQP69 2019 CHIPPER Trees
EQP70 2020 GOLF CART Grounds
EQP443 2020 SKID SPRAYER Grounds
EQP449 2020 BITUMMOUS MACHINE Streets
EQP73 2019 MOWER Grounds
EQP74 2020 VAC TRAILER Grounds
EQP448 2020 STRIPPER Streets
EQP75 2020 ELECTRIC MOWER Grounds
EQP77 2020 5X8 DUMP WWFP
EQP100 2021 TOW BEHIND PRESSUER WASHER TRAILER Grounds
EQP84 2021 LARGE TOWABLE GENERATOR Fleet
EQP90 2022 STUMP GRINDER Trees
EQP91 2022 TILLER Grounds
EQP200 2014 SOD CUTTER Grounds
EQP198 2012 RIDE ON SPREADER Grounds
EQP46 2016 FLAT BED TILT DECK TRAILER 20' Trees/ROW
EQP815 2007 RYAN TOW AERATOR Grounds
EQP183 2011 JOHN DEERE Grounds
EQP202 2014 STAND ON AERATOR Grounds
EQP105 2004 JOHN DEERE MOWER Grounds
EQP179 2001 TRACTOR Grounds
EQP3 2000 SCISSOR LIFT Facilities
EQP107 1992 KOMATSU FORKLIFT Fleet
EQP18 2015 LANDSCAPE RAKE ATTACHMENT Trees/ROW
EQP110 2009 KOMATSU FORKLIFT Traffic Department
EQP45 2017 BUNKER RAKE Grounds
EQP111 2000 JOHN DEERE Grounds
EQP37 2016 WATER TRAILER Trees/ROW
EQP36 2016 GOLF CART Grounds
EQP14 2015 LOADER/TRACTOR Trees/ROW
EQP2 2015 CLUB CAR CART Blackberry Farm
EQP1 2015 CLUB CAR CART Blackberry Farm
Equipment Assets
AssetID Year_ Description Location
EQP28 2015 8" TRASH PUMP On Call
EQP23 2015 LIGHT TOWER, TRAILER Fleet
EQP161 2000 WACKER 6" PUMP Fleet
EQP80 2014 GOLF CART Park and Rec
EQP106 1998 ROLLER Streets
EQP129 2011 CLUB CAR Fleet
EQP24 2015 STUMP GRINDER Trees/ROW
EQP21 2015 TRENCHER Trees/ROW
EQP118 2001 WACKER GENERATOR Facilities
EQP49 2017 DCA-125SSIU4F Facilities
EQP8 2015 ELECTRIC GOLF CART Grounds
EQP41 2016 LOADER Fleet
EQP27 2015 ELECTRIC GOLF CART Grounds
EQP81 2014 GOLF CART Park and Rec
EQP82 2009 COLF CART Park and Rec
EQP263 2016 HYDRAULIC POWER UNIT Streets
EQP163 - Z TURN MOWER Grounds
EQP1080 - 18,000 HOIST Fleet
EQP20 2015 AUGER Trees/ROW
EQP44 2017 BUNKER RAKE Park and Rec
EQP15 - RIDING MOWER Grounds
EQP164 - DINGO 322-4 Grounds
EQP17 2015 ELECTRONIC MESSAGE BOARD Streets
EQP34 2016 MESSAGE BOARD Streets
EQP102 2004 MOWER Grounds
EQP109 1987 5310 TRACTOR Grounds
EQP146 - EXMARK LAZER 52" Grounds
EQP1081 - 10,000 HOIST Fleet
EQP40 2014 FUEL ISLAND PUMPS AND FUEL STATION, GAS STATION AT YARD Fleet EQP29 2016 RADAR TRAILER Streets
EQP35 2016 RADAR TRAILER Streets
EQP203 - AG SPREAD 55 Grounds
EQP50 2017 TOWABLE AIR COMPRESSOR Trees/ROW
EQP51 2017 BOBCAT SWEEPER ATTATCHMENT Streets
EQP52 2017 CLAW BUCKET FOR EQP117 Streets
EQP42 2016 FLEET AIR COMPRESSOR Fleet
EQP6 2015 GRINDER Streets
EQP30 - GENERATOR, EMERGENCY LOCATED AT CITY HALL Facilities AssetID Year_ Description Location
VEH491 2012 DUMP TRUCK Streets
VEH458 2019 PLUG IN HYBRID Facilities
VEH8 2002 SERVICE BODY Streets
VEH501 2022 VAC TRUCK Streets
VEH440 2017 UTILITY TRUCK Grounds
VEH464 2022 UTILITY WITH LUMBER RACK Facilities
VEH480 2022 UTILITY LUMBER RACK Grounds
VEH479 2017 FORD TRUCK WITH CRANE Streets
VEH430 2017 DUMP TRUCK ROW
VEH420 2014 DUMP TRUCK WWFP
VEH493 2018 TRANSIT VAN WWFP
VEH46 2007 4 CYD HYBRID Pool Cars
VEH478 2012 TRUCK ROW
VEH450 2015 AERIAL LIFT TRUCK Altec S/N#0415FF3857 (LR60E70) Trees VEH481 2015 TRUCK On Call
VEH455 2012 TRUCK Trees
VEH412 2014 HYBRID CAR Building Department
VEH451 2018 SPORT UTILITY Building Department
VEH415 2015 VAN WWFP
VEH470 2014 TRUCK Streets
VEH425 2012 TRUCK Grounds
VEH463 2015 DUMP TRUCK Grounds
VEH444 2019 UTILITY BOX WITH DUMP & B&W HITCH Grounds
VEH490 2017 ROCK WALL Park and Rec
VEH418 2013 TRUCK Grounds
VEH475 2016 TRUCK Grounds
VEH434 2020 DUMP TRUCK Grounds
VEH500 2020 UTILITY BED W LUMBER RACK ROW
VEH409 2013 FLAT/DUMP TRUCK Grounds
VEH489 2012 UTILITY AND DUMP Grounds
VEH499 2016 AERIAL LIFT TRUCK (Altec S/N#1216FF5848 (LR758) Trees VEH462 2015 SHOP TRUCK Fleet
VEH429 2012 CRANE TRUCK Streets
VEH428 2014 TRUCK Streets
VEH402 2017 UTILITY AWD Code Enforcement
VEH472 2020 PICKUP Grounds
VEH414 2015 VAN Facilities
VEH495 2013 TRUCK Fleet
VEH461 2016 TRUCK Facilities
VEH419 2016 4X2 SUPERCAB Streets
VEH64 2007 SERVICE BODY Facilities
VEH494 2015 TRUCK Grounds
VEH471 2016 HYBRID Pool Cars
VEH422 2016 TRUCK ROW
VEH90 2008 HYBRID Building Department
VEH465 2018 TRUCK Trees
VEH484 2019 DUMP ROW
VEH439 2019 UTILITY BOX WITH DUMP B&W PENTAL HITCH ROW
VEH432 2017 PICKUP UTILITY BOX AND 1500 LB CRAIN Traffic Department Vehicle Assets
AssetID Year_ Description Location
Vehicle Assets
VEH433 2017 TRUCK WITH LIFTMOORE CRANE Trees
VEH411 2014 HYBRID Building Department
VEH453 2016 HYBRID PW Design
VEH443 2019 CODE CAR Code Enforcement
VEH407 2015 TRUCK Trees
VEH468 2016 AERIAL LIFT TRUCK Alte c S/N#0316DE18750 (AT37G) Streets VEH445 2020 PICKUP Grounds
VEH454 2016 ELECTRIC CAR Pool Cars
VEH492 2019 CODE CAR Code Enforcement
VEH467 2016 FLATBED TRUCK Streets
VEH485 2016 HYBRID Building Department
VEH476 2017 LEGEND TRUCK Streets
VEH417 2013 TRUCK Grounds
VEH452 2011 HYBRID Building Department
VEH498 2012 UTILITY AND RACK Grounds
VEH426 2016 HYBRID PW Design
VEH400 2015 VAN Facilities
VEH405 2017 XL WAGONLWB Pool Cars
VEH6 2008 FLATBED/DUMP Streets
VEH483 2017 UTILITY TRUCK Grounds
VEH448 2012 TRUCK Fleet
VEH77 1999 MINI TRUCK Grounds
VEH488 2015 ELECTRIC CAR Facilities
VEH421 2016 HYBRID Building Department
VEH473 2017 TRUCK Grounds
VEH436 2017 TRUCK Grounds
VEH401 2019 HYBRID PICK UP Trees
VEH31 2008 UTILITY W/DUMP Grounds
VEH41 2002 PICKUP TRUCK Park and Rec
VEH437 2019 PLUG IN HYBRID Building Department
VEH403 2017 BOOM TRUCK Streets
VEH460 2018 TRANSIT CONNECT VAN (POOL CAR) Pool Cars
VEH469 2017 CARES COMMUNICATIONS VAN Fleet
VEH2 1988 FLAT BED Grounds
VEH435 2017 UTILITY TRUCK Grounds
VEH486 2017 UTILITY BED TRUCK Facilities
VEH447 2017 TRUCK Streets
VEH413 2012 UTILITY AND RACK Grounds
VEH466 2018 CHIPPER TRUCK Trees
VEH438 2020 CODE CAR Code Enforcement
VEH431 2021 TRUCK Grounds
VEH477 2020 UTILITY TRUCK DUMPBED Grounds
VEH497 2017 PICK UP WITH DUMP BED INSERT Grounds
VEH42 2002 PICKUP TRUCK Park and Rec
VEH427 2020 PICK UP UNTILITY Traffic Department
VEH496 2017 PICK UP WITH DUMP BED INSERT Grounds
VEH459 2013 TRUCK Streets
VEH80 2007 P/U SERVICE BODY Grounds
VEH424 2012 ECONOLINE Facilities
AssetID Year_ Description Location
Vehicle Assets
VEH38 2006 AERIAL TRUCK (Altec S/N#0506DE7091 (AT37G) Grounds VEH474 2016 TRUCK Grounds
VEH487 2021 HYBRID SUV Building Department
VEH57 2009 AERIAL TRUCK Traffic Department
VEH423 2019 UTILITY DUMP Grounds
VEH449 2013 TRUCK ROW
VEH416 2014 TRUCK Facilities
VEH410 2016 HYBRID Pool Cars
VEH482 2016 TRUCK Fleet
VEH26 2007 CAR Code Enforcement