CITY COUNCIL STAFF REPORT
Meeting: 12/06/2022
Subject
Consider authorizing the City Manager to award a construction contract with contingency budget for the Blackberry Farm Pool Improvements Capital Improvement Program (CIP) Project.
Recommended Action
Authorize the City Manager to award a construction contract in an amount not to exceed 90% of the appropriated project budget limits to the lowest responsive bidder if there are no unresolved bid protests; and Authorize the Director of Public works to allow a construction contingency budget of 20% of the construction contract amount to address unforeseen conditions discovered during construction.
Discussion
The Blackberry Farm Pools were originally purchased in 1991 and were reconditioned in 1995 and re-plastered in 2010. The industry standard to have pools re-plastered or otherwise improved in every 8-10 years. In 2019, $200,000 was allocated in the facilities operation budget to replaster the pools. The project was advertised for bid on October 23, 2019. One bid was received in the amount of $469,000. On December 3, 2019, Council rejected the bid, as it exceeded the available budget. The Director of Public Works was authorized to proceed with a project of reduced scope, primarily to perform spot repairs to resolve rust stains showing through the pool plaster to allow the facility to continue operating. These deficiencies were identified in the 2019 Cal OSHA inspection report.
The Blackberry Farm Pool Improvement Project was subsequently included in the Fiscal Year (FY) 2021-2022 CIP with an authorized project expenditure of $750,000. The Project will replaster the pools and make accessibility improvements as required by the building code. Work includes demolishing existing plaster down to the concrete shell, re-plastering, replacement of coping stone, redirecting the pool deck drains to an existing on-site bioswale, as well as building and site improvements necessary to bring the parking, restroom, and dressing room facilities into compliance with current California Building Code (CBC) and Americans with Disability Act (ADA) standards.
The Blackberry Farm Pool Improvements Project was advertised for Bid on November 09, 2022. The bid due date is scheduled for November 29, 2022, barring a potential extension of the bid due date to increase bidder interest which would delay bid results. After receiving bids, staff must review the bids to ensure they are complete and responsive, an effort that could take several days. Established Council Agenda Submittal deadlines requiring all documents for the December 6 meeting to be finalized prior to November 29 precludes bid results from being summarized in this report. Staff requests the Council authorize the City Manager to execute a contract with the lowest responsive, responsible bidder, provided there are no unresolved bid protests as timely approval is necessary to execute a contract and complete work prior to the 2023 pool operation season. The award would be made to the lowest cost responsive bidder.
Approval of this item is essential to maintain the project schedule, which allows for completion prior to next year’s swim season. Bid results will be posted on the project web page once they are confirmed.
Sustainability Impact
The project scope does not have any direct sustainability impact, although properly maintaining the swimming pool facilities can reduce energy and water consumption over time.
Fiscal Impact
The FY 21-22 Budget allocated $750,000 for the Blackberry Farm Pool Improvements Project (Budget Unit 420-99-073 900-905). Of that amount, $691,000 is currently available for construction and construction support services. No additional appropriations are requested at this time. _____________________________________
Prepared by: Jo Anne Johnson, Public Works Project Manager Reviewed by: Susan Michael, Capital Improvements Program Manager Reviewed by: Matt Morley, Director of Public Works
Approved for Submission by: Pamela Wu, City Manager
Attachments:
None