CC 12-15-2022
Special Meeting
#1
Council Orientation &
Training
Presentation
Thursday, December 15th
COUNCIL ORIENTATION
Parks and Recreation
Department
9am-9:30am
Mission/Vision
Mission
• The department is committed to providing
opportunities, resources, and services to enhance
the quality of people’s lives through recreational,
educational, and cultural experiences.
• Vision
• Create a positive, healthy, and connected
community.
Functional Organization Chart
Responsibilities: Classes, Camps, Activities, for all ages
Responsibilities: Park space for programming
Responsibilities: Facilities
Responsibilities: Picnic Areas, Community Gardens, and Athletic Fields
Responsibilities: Community Events and Festival Support
Fiscal Year 2022-2023 Work Program Items
Project Commission Lead Department
Dogs Off Leash Areas Parks and Rec Parks and Rec
Student Internship Program Teen Admin Services
Cupertino Store Implementation Arts and Culture City Manager’s Office
Senior Strategy Parks and Rec Parks and Rec
Community Engagement on
Alternate Transportation and Parking
Library Public Works
Artwork at the Library/Exhibits/Poetry
and Art Day
Library Parks and Rec
Intergenerational Engagement Teen Parks and Rec
Responsibilities: Commissions and Boards December 2022
Monday Tuesday Wednesday Thursday Friday Saturday Sunday Nov. 28
Arts and Culture
Commission
1 Parks and
Recreation
Commission
Meeting
2 Tree lighting
Ceremony
3 Breakfast with Santa
Event
4 5 6
City Council
Meeting
7 Library
Commission
Meeting
Youth Activity
Board Meeting
8 9
City Council
Swearing In
Ceremony
10 Signing Santa Event
11 12 13 14
Teen Commission
Meeting
15 16 17
Cupertino Cafe
18 19 20
City Council
Meeting
21 Youth Activity
Board Meeting
22 23 24
25 26
27 28 29 30 31
Next Senior Advisory Board Meeting in January
Parks and Recreation Department
More information:
• Websites
• cupertino.org/recreation
• reg4rec.org (registration site)
• Brochures
• Recreation Schedule
• The 50+ Scene
Questions
PUBLIC WORKS
9:35am-10:25am
Public Works
Overview
● Development Services
● Capital Improvement Program
● Transportation
● Environmental Programs
● Operations
Public Works
Overview
● City’s infrastructure, facilities, fleet, property and equipment ● 13 public buildings; 9 park restrooms
● 142 centerline miles of streets
● 2200 storm drain lines
● 15,000+ street trees
● 15 Parks totaling 88 acres (and growing)
● 9 open space/sport field areas
● Trash, recyclables, and organics collection and disposal ● Waste reduction and stormwater pollution prevention compliance ● Traffic engineering and transportation planning services ● Over 40 active capital projects in transportation, parks, & facilities ● 60 signalized traffic intersections
Public Works
Overview
● City’s infrastructure, facilities, fleet, property and equipment ● 13 public buildings; 9 park restrooms
● 142 centerline miles of streets
● 2200 storm drain lines
● 15,000+ street trees
● 15 Parks totaling 88 acres (and growing)
● 9 open space/sport field areas
● Trash, recyclables, and organics collection and disposal ● Waste reduction and stormwater pollution prevention compliance ● Traffic engineering and transportation planning services ● Over 40 active capital projects in transportation, parks, & facilities ● 60 signalized traffic intersections
Public Works
Capital Improvement Program
● Memorial Park design Revitalization project is underway, and Ponds removal will be complete this month
● Lawrence-Mitty Park design underway
● All-Inclusive Play Area at Jollyman Park and adult-assistive bathroom designs are in process
● Regnart Creek Trail completed; adjacent fencing is nearing completion
● Orange Avenue sidewalk improvements completed
● Blackberry Farm Golf Course Future Use Study is complete, ready for Council’s consideration
● Council Presentations on CIP FY-23-28 Proposal begin in March 2023 Public Works
Transportation
● Citywide traffic signal system and communication upgrade ● Via on-demand citywide shuttle, with future expansion into Santa Clara with $8.5 million grant
● Safe Routes to School program, partnership with 13 public schools ● Partnership with CIP Division to complete several miles of protected bike lanes and trails
Public Works
Environmental Programs
Comply with state waste reduction and stormwater pollution prevention regulations
● Single-Use Plastics Ordinance adopted September 2022 (effective 2023) ● New 10-year Solid Waste Franchise Agreement with Recology signed in 2021
● Negotiating new garbage disposal agreement for the first time since 1989 ● New Municipal Regional Stormwater Permit became effective July 2022 Work closely with the Sustainability Division of the City Manager’s Office ● Environmental Programs + Sustainability = The Green Team ● Waste reduction elements of Climate Action Plan, energy-related aspects of SB1383 procurement compliance, etc.
Resource
Recovery
Stormwater
Pollution
Prevention
Public Works
Operations
Facilities & Fleet
● Implement preventive maintenance and capital improvement program for facilities assets
Grounds Maintenance
● Replaced 35 existing irrigation controllers with SMART irrigation controllers Street and Storm Drain Maintenance
● Replaced 71 fluted street light poles as part of the ongoing annual streetlight pole replacement project
Tree and Right of Way Maintenance
● Complete median renovations on Stevens Creek Boulevard from Stelling Road to Mary Avenue
Work Requests through Cupertino 311
Public Works
Operations
Facilities & Fleet
● Implement preventive maintenance and capital improvement program for facilities assets
Grounds Maintenance
● Replaced 35 existing irrigation controllers with SMART irrigation controllers Street and Storm Drain Maintenance
● Replaced 71 fluted street light poles as part of the ongoing annual streetlight pole replacement project
Tree and Right of Way Maintenance
● Complete median renovations on Stevens Creek Boulevard from Stelling Road to Mary Avenue
Work Requests through Cupertino 311
Questions
COMMUNITY DEVELOPMENT
10:35am-12pm
CDD at a Glance
● Planning Division
o General Plan, Zoning, Discretionary Permits, CEQA
● Building Division
o Permits, Plan checks, Field Inspections
o Focus on Bldg. Code compliance, safety, accessibility ● Housing Division
o Affordable Housing, Grant Programs, CDBG
● Code Enforcement
o Response to public requests, Enforcement Arm
Organization Chart
Operational Duties
● Public Counter Service
● Current Planning (Projects &
Use Permits)
● Residential, Non-residential or
mixed-use projects
● Use Permits – e.g. 24 hr uses,
childcare
● Other permits – special
events, TODs, ABC license
● Long Range (Policy)
● General Plan
● Zoning and Specific Plans
● Regional Collaboration
● CEQA review
● Building Permit review
● Business Licenses
● Reporting
● State mandated
● Partners – SVLG, other
agencies etc.
● Internal Collaboration
Other
● City Work Program
● Additional Outreach
● Community Events
● Educational Workshops
● Process improvements
Planning
● Internal Collaborators:
● Building
● Housing
● Code Enforcement
● Public Works
● Development Services,
● Environmental Services,
● Street Trees &
● Transportation
● Sustainability
● Finance
● Economic Dev.
● IT/GIS
● External Collaborators:
Planning
Planning (cont.)
● Phone calls*: ~1,000
● Emails*: 20,000+
● In-person*: 220+
● Virtual: 350+
● Planning Permits: 270+
● Preliminary Review: 200+
● Building Permits: 1350+
● Business Licenses: 250+
* Does not include direct calls/emails to or appointments with planners. All emails received by [email protected].
In-person appointments offered since Feb. 2022.
● Planning Commission
● Committees:
● Environmental Review Committee
● Design Review Committee
● Community Engagement Plan – Strategic
Advisory Committee (Housing Element)
● Administrative Hearings
Planning (cont.)
Planning
● Long-range Planning focuses on
policies to realize City goals
● Current planning focuses on
reviewing projects for consistency
with those goals
Building
● Enforce compliance to the California Code
of Regulations (Title 24)
● Part 1 – Administrative Code
● Part 2 – Building Code, Volumes 1 and 2
● Part 2.5 – Residential Code
● Part 3 – Electrical Code
● Part 4 – Mechanical Code
● Part 5 – Plumbing Code
● Part 6 – Energy Code
● Part 8 – Historical Code
● Part 9 – Fire Code
● Part 10 – Existing Building Code
● Part 11 – Green Building Standards Code
● Part 12 – Referenced Standards Code
The purpose of these codes is to establish the minimum
requirements to safeguard the public health, safety and general welfare through structural strength, means of
egress, access to persons with disabilities, sanitation, adequate lighting and ventilation, and energy
conservation.
Building
● Permit Center
● Permits created: 2,199
● Permits Issued: 1,987
● Phone Calls: 3,540+
● Emails: 3,790+
● In-person Service: 1,260+
● Plan Review
● Plan Reviews Completed: 2,708
● Inspection
● Inspections Completed: 10,425
* All figures for calendar year 2022
Software
Permitting System:
Accela
Electronic Plan
Review System:
ProjectDox
Email Management
System: ZenDesk
Permit Center Que
Management:
QLess
Building
● Below Market Rate (BMR)
Housing Program
● 263 units
● 142 rental units
● 121 ownership units
● 2023 BMR Waitlist
● 899 households
● Outreach
● 2,000+ inquiries
● 125 workshop
attendees
Housing
● Housing & Human Services
Grants Program
● Capital Housing Projects
& Public Services
● Applications open:
Nov ‘22 – Feb ‘23
● (3) Funding Sources
● BMR Affordable Housing
Fund
● General Fund Human
Services Grant (HSG)
● CDBG
Housing (cont.)
Housing (cont.)
● Housing Commission
● City Work Program
items
● Support for the
Unhoused
● De Anza Student
Housing Program
● Homeless Jobs
Program
● Special Projects
● Homelessness
● Rotating Safe Car
Park Program
Code Enforcement Division
Code Enforcement
Code Enforcement Division (cont.)
Types of Cases:
● Construction & Structural Alteration w/o a Building Permit. (Building Code) ● Abandoned & Unmaintained Property. (Public Nuisance, Health & Safety) ● Substandard Housing. (Housing Code, Health & Safety)
● Trash & debris accumulation (Public Nuisance)
● Accumulations, Improper storage of misc. household items (Public Nuisance)
● Insufficient trash service (Public Nuisance, Health & Safety) ● Parking violations
● Abandoned vehicles
● Graffiti
● Unhoused persons issues
● Massage establishments
● Others*
● Appearance vs. Violation
Code Enforcement Division (cont.)
Code Enforcement Metrics
Calendar YTD (11/28/22):
Open – 1,124
Closed – 1,055
Active & Ongoing Cases – 161
*Less than 7% of cases receive a citation.
Average Response Time: 1 business day or less.
Code Enforcement Division (cont.)
● Respond to residents’ concerns
● Cupertino 311
● Prioritize health & safety, quality of life issues
● Elimination/correction of blighted conditions
● Property maintenance consistent with property
values and Neighborhood character
● Address issues within neighborhoods that may be in
transition or in distress
● Comply with Federal, State and local laws
Questions
CITY MANAGERS OFFICE
1pm-2:25pm
City
Manager
Assistant City
Manager
(Acting)
Sustainability
Manager
Climate and
Utilities
Analyst
Economic
Development
Manager
Assistant City
Manager
(Vacant)
Assistant to
the City
Manager
(Acting)
Management
Analyst
(Vacant)
City Attorney
Senior
Assistant City
Attorney
Legal
Services
Manager
City Clerk
Deputy City
Clerk
Administrative
Assistant
(Vacant)
Senior Office
Assistant
Communications
Officer
Communications
Analyst (Vacant)
Community
Outreach
Specialist
(1.5)
Multimedia
Communications
Specialist (1.5)
Communications
Assistant (Vacant)
Deputy City
Manager
(Acting)
Emergency
Manager
Emergency
Management
Analyst
Citizen Corps
Coordinator
Block Leader
Coordinator
Executive
Assistant
CMO Org Chart
City Work Program (CWP)
● The CWP guides some of the major efforts of the
City for the upcoming fiscal year
● Projects tied to City Council adopted goals:
● Housing
● Public Engagement
● Sustainability and Fiscal Strategy
● Transportation
● Quality of Life
● More information and dashboard can be found
at www.cupertino.org/cityworkprogram
Office Dynamics (?)
● Executive Assistant and Legislative
Aide
● City Clerk’s Office – Council Agenda
and meeting arrangements
● City Attorney – CMO Support
● Vallco/Albert
Office of Communications
Outreach and Engagement
• City Events
• Publications
• Certificates, Proclamations, Letters
• Press Releases
• Email notifications
Social Media and Digital Outreach
• Facebook
• Instagram
• Twitter
• YouTube
• Nextdoor
• cupertino.org
• GovDelivery
• engagecupertino.org
• cupertino.org/311
Internal Communications and Support
• Citywide Support
• Marketing and Promotion
• Crisis Communications
• The Hub
• Speeches, Talking Points
Office of Emergency
Management
Emergency Management
● Disaster Council
● Public Safety Commission
● Integration into regional, state and federal systems
● City Emergency Operations and Planning
● Block Leader Program Coordination
● Citizen Corps (CERT, MRC, and CARES)
● Hazard-specific protocols
● Crime and public safety reports
● Communication in an incident
● Situation reports and briefings
● Public outreach and engagement events
● Emergency Operations Plans and sub-plans
● Current incidents webpage
Reporting tools
& products
Structure
& Programs
Coordinates with Public Safety partner agencies (Santa Clara County Fire Department, Santa Clara County Sheriff’s Office), Special Districts and other levels of government
Office of Sustainability
Sustainability
• Climate Action Plan adopted August 12,
2022
• Climate Action Plan 2.0 underway
• Projects in collaboration with Public Works
• EV charging expansion project
• Sustainable infrastructure
• Streetlight LED assessment
• Other Projects
• Supporting drought
● resilience
• Water conservation
● incentives
Economic Development
Focus - Job growth, Diversifying
revenue sources, Understanding
strengths/ weaknesses and
regulatory environment, Role in
regional economy, Strategy
development.
Approach
• Strategic Partnerships
• Cross-Department Collaboration
• Private Sector Listening
Mechanism
• Promoting Vibrancy and Vitality
ED – Accomplishments and Initiatives
• New Cupertino Business Outreach Program (CBOP)
• New Business Connect e-Newsletter
• Market Research Survey
• Small Business Technology Hub
• Permit Facilitation
• Strategic Partnerships (De Anza, Chamber, Rotary, Apple) • Ribbon Cuttings
• Cupertino Online Store
• Diversified Retail Use
• Economic Development Committee
ED – Moving Forward
Opportunity to further various initiatives that are
underway. Continue investing in and expanding upon the
economic development work in Cupertino. Double down
on business outreach and strategic partnerships.
Adequate resources, along with insights gained through
data collection, outreach and dialogue, can help shape a roadmap with clear vision and goals that targets business needs, council priorities, and the ever-changing dynamic economy.
Committee/Commissions and
Subcommittee Supported:
● Legislative Review Committee
● Economic Development Committee
● Public Safety Commission
● Disaster Council
● Subcommittee
Questions