Council
Technology
Policy
Citywide Policy Manual
Policy #
Attachments:
N/A
Effective Date:
December 12, 2022
Responsible Department:
Innovation & Technology
Related Policies & Notes:
This policy supersedes previous Council Technology Polices from 2005, 2012, and 2018 Purpose
This policy establishes guidelines and standards regarding the provision of technology hardware and software for Councilmembers.
Scope and Applicability
This policy applies to all City Councilmembers for the provision and maintenance of City issued technology hardware and software This technology is in addition to City technology equipment and software residing within the Mayor's and Council's office at City Hall.
Technology Provision
To facilitate communications with citizens, staff and other Councilmembers, each Councilmember may elect to be issued the following technology hardware at the beginning of each term.
• 1 Laptop
• 1 Docking Station
• 1 Monitor
• 1 Webcam
• 1 Keyboard & Mouse
• 1 Phone with Voice/Data Plan
Each Councilmember’s issued laptop wi ll have the following additional software applications:
• Office productivity platform, e.g., Microsoft O365
• Cybersecurity Tools, e.g.., end point protection and multifactor authentication • Video Conferencing, e.g., Zoom
Each Councilmember’s issued phone will have the following additional software applications
• Office productivity platform
• Cybersecurity Tools
• Video Conferencing
Issued t echnology hardware and software will meet current City hardware and software standards to ensure proper security, maintenance, and support.
Councilmembers who wish t o not use City issued equipment must provide w ritten acknowledgement that the technology they will use has current antivirus software and all software applications are up to date from a cyber security standpoint.
Councilmembers use the issued equipment for the performance of official City business .
Data contained within the equipment is public property and considered a public record, therefore subject to all Public Records Act and Brown Act policies.
Councilmembers, upon completion of their term, will return all issued equipment to the Innovation & Technology Department. City equipment and/or software is not available for purchase.
City Support
Innovation & Technology staff are solely responsible to provide t echnical support and maintenance for issued equipment and may be reached at [email protected] or (408) 777-3381. If required, Councilmembers shall bring their equipment to City Hall for repair and/or service.
Submitted By: Approved By:
Printed Name: Bill Mitchell Printed Name: Pamela Wu
Title: CTO Title: City Manager
Signature: Signature:
Date: December 11, 2022 Date: