CC 03-01-2023
#1
Council Goals
FY 2023-2025
Presentation
City of Cupertino
City Council
Priority Setting and
Work Program Workshop
Dave Sykes | Facilitator
Mary Locey | Recorder
March 1, 2023
4:00 p.m. to 8:00 p.m.
Cupertino Community Hall
CC 03-01-2023 Item No. 1
Welcome
from Mayor
Hung Wei
Mayor
Hung Wei
Vice Mayor
Sheila Mohan
Councilmember
Liang Chao
Councilmember
J.R. Fruen
Councilmember
Kitty Moore
2 Public
Comments
3 Comments
from City
Manager
Pamela
Wu
Important for staff to understand the Council’s
priorities as a body
Creates the best opportunity for success in achieving
results and fostering a productive work environment
4 Today’s Objectives
5 Celebrate recent accomplishments
Establish Council priorities for FYs 2023-25
Strengthen teamwork among Council and with
staff
Today’s Agenda
Set the context for priority setting
Review the five overarching goals and workplan
Celebrate accomplishments
Discuss and reach consensus on Council priorities
Discuss staying on course with priorities
Wrap up and next steps
6 Ground
Rules
Assume good intent
Listen to understand
Seek consensus
Focus on creating a positive path for all
7 Bike Rack
Time
Management Tool
Items to discuss
at a later time
8 Mission
Statement
9 The mission of the City of
Cupertino is to provide
exceptional service,
encourage all members of the
community to take
responsibility for one
another, and support the
values of education,
innovation and collaboration.
Context
for
Priorities
Council
priorities
Major projects
and initiatives that
are underway
The Foundation:
Effective day-to-day
operations
10 How
Management
Staff Allocate
Their Time
11 85%
5%
5% 5%
Management Staff’s Time
Day-to-day management of municipal services
Unforseen challenges
New initiatives
Strategic improvements and training
Priority
Setting
Discussion
accomplishments
Discuss
Discuss priorities
Rank
Consensus
• work plan and align the budget
12 Priority
Setting
We can’t do
everything
But we can do
some things
very well
Successful City Governments
Respect the ongoing work of City
departments since the day-to-day
operations must be well managed and take
time
Have a collaborative, trusting relationship
between the City Council and staff
Set a few focused priorities and have a
work plan to achieve those
13 Work Program Items Near Completion in FY 2022-23
• 5G Ordinance
• Artwork at the Library
Exhibits, Poetry, and Art Day
• Bicycle Facilities
• Cupertino Store Implementation
• Cybersecurity Public Education
• Dogs Off Leash Area (DOLA)
Pilot Program
• Homeless Jobs Program
• Intergenerational Engagement
• Senior Strategy
• Shuttle Bus Pilot Program
14 Existing City Work Program
15 Source: www.cupertino.org/cityworkprogram
Definition
of the
Work
Program
• Establishes Council’s priorities for the next two fiscal years (FY 2023-24 and FY 2024-25)
• Provides guidance on high-priority efforts that the
Council would like to be undertaken
• Establishes priorities in a collaborative manner,
• Items take significant staff effort and one or even
two years to complete
o Generally, 90% of staff time is dedicated to
normal operations and serving the community
• Weighs Work Program items with workload to see
meaningful results over the two-year timeframe
• Does not include elements of other programs
16 How Do Other Plans Factor In?
17 General
Plan
Climate Action
Plan
Housing
Element
Parks Master
Plan
Bicycle Master Plan
and Pedestrian
Master Plan
Others
Five
Overarching
Goals
Established
February 2020
18 Public
Engagement and
Transparency
Transportation
Housing
Sustainability
and Fiscal
Strategy
Quality of Life
Refer to the workshop handout for the definition of each goal.
Discussion
of
Workplan
• Existing Work Program consists of 45 items
• Staff proposed refinements to the Work Program
• Remove completed items or items contained in
the CIP , and items that fall under day-to-day
operations
• Result is 19 items
• Each Councilmember was invited to indicate their
top five items for the next two fiscal years
• Could be from the list of 19 or new items
• Result is 22 potential priorities for discussion; to be narrowed to a smaller, more feasible set through
rank voting
19 Potential Priorities for Discussion
20 Council Goal Projects Selected by Councilmembers
Public Engagement and Transparency • City Policy Review, all policies • Commission Governance Reform Package
• Council Governance Reform Package
• Senior (2) and Youth Engagement
• The Rise, construction related engagement with stakeholders Transportation • New Bicycle-Pedestrian Plan
• Vision Zero (3)
Housing • Homelessness Jobs Project and Transitional Housing • Preserve Existing and Develop New BMR/ELI Housing
• RHNA Related General Plan Update and Rezoning
Sustainability and Fiscal Strategy • Analyze Potential Revenue Resources • Budget Audit
• Fiscal Procedures and Policies Handbook
• Study Session on City-Owned Properties (2)
Quality of Life • Dog Off-Leash Area Programs
• Infrastructure Assessment
• Public Safety in Residential and Commercial Areas
• Privacy Screening and Balconies Code
• Revise and Update Heart of the City Special Area
• Student Internship Program
• Support the Unhoused
Priorities submitted by Councilmembers on February 22 and 27, 2023 Rank
Voting to
Prioritize
Work
Program
Achievable
Aligned with existing
work plans
21 Objective is to create a set of
priorities that are
22 Dinner
Break
Priorities Ranking Results
• Results to be tabulated during workshop break and inserted here
23 Staying on
Track with
Priorities
24 Regular
progress
reporting
Hold off new
Council initiatives
until next goal
setting cycle
Best
Practice
Criteria for
Adding
Initiatives
and Projects
Mid-Cycle
25 Emergency
(natural disaster,
pandemic, civil
unrest)
New outside
funding
opportunity that is
time sensitive
New multi-agency
opportunity that
cannot
be delayed
Community safety
issue that must be
addressed in near
term
Changes in
laws or
mandates
Otherwise wait
until next priority-
setting process
• What comes off the plate if something goes on?
• What are the consequences of shifting direction mid-cycle? Commitments
from Staff
26 Align programs, projects and activities
to further Council priorities consistent
with budget, staffing, and workloads
Build Council direction into budget
and work plans
Report on progress periodically
Wrap Up and Next Steps
27 Facilitators will
prepare a
workshop
report
City Manager
will return to
Council for
adoption of the
Work Program
City Manager
and staff will
operationalize
the priorities
Closing
comments
Thank you!
28 Dave Sykes l Facilitator
Mary Locey l Recorder