CITY COUNCIL STAFF REPORT
Meeting: May 2, 2023
Subject
Consider award of a construction contract for the 2023 Concrete Reconstruction Project (Project No. 2023-104) for the reconstruction of curbs, gutters, sidewalks and Americans with Disabilities Act (ADA) ramps at various locations throughout the City of Cupertino.
Recommended Action
1. Award a construction contract for the 2023 Concrete Reconstruction Project and authorize the City Manager to execute a contract in the amount of $1,378,793.40 with R&S Construction Management, Inc.; and
2. Authorize the Director of Public Works to execute any necessary change orders up to a construction contingency amount of $137,879.00 (10%) for a total authorized contract amount of $1,516,672.40.
Reasons for Recommendation
The Concrete Reconstruction Project is an annual project that provides for the removal and replacement of uplifted City owned sidewalks, curbs and gutters which can lead to pedestrian trip hazards or impede the flow of storm water. The project also provides for installation and/or replacement of pedestrian curb ramps to meet ADA requirements.
On March 21, the City of Cupertino received six bids for the 2023 Concrete Reconstruction Project. Below is a table that lists the bidders and their bid amounts in comparison with the engineer’s estimate.
Bidder
Total Bid Amount
R&S Construction Management, Inc.
$1,378,793.40
JJR Construction
$1,635,625.50
Spencon Construction
$1,729,895.00
Karex Engineering
$2,237,987.50
FBD Vanguard Construction, Inc.
$2,537,473.00
Ghilotti Bros, Inc
$3,018,705.00
Engineer’s Estimate
$1,350,000.00
After a thorough review of all bid proposals, R&S Construction Management, Inc. was determined to be the lowest responsive and responsible bidder. Staff recommends awarding the contract to the lowest responsible bidder, R&S Construction Management, Inc., with a maximum contract amount of $1,516,672.40. The authorized contract amount requested for the project construction includes a 10% contingency to be used for any unforeseen conditions that may arise throughout the construction process.
Sustainability Impact
Maintaining City sidewalks makes the pedestrian experience safer and more appealing. This can lead to reduced vehicle emissions and helps the City achieve their air quality and greenhouse gas emission reduction goals.
Fiscal Impact
Award of this project will result in a fiscal impact up to $1,516,672.40. Sufficient funds of $1,636,087.90 are budgeted in 270-85-820 750 020 (Special Projects -Annual Sidewalk Curb and Gutter). No additional appropriations are needed.
California Environmental Quality Act (CEQA)
This project is exempt from the CEQA under 14 C.C.R. Section 15301(c) (repair and maintenance of existing facilities). _____________________________________
Prepared by: Jo Anne Johnson, Public Works Project
Reviewed by: Chad Mosley, Interim Director of Public Works Reviewed by: Matt Morley, Assistant City Manager
Approved for Submission by: Pamela Wu, City Manager
Attachments:
A – Draft Contract