Administration
FY 2023-24 Proposed Budget
Administration
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FY 2023-24 Proposed Budget
Administration
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Department Overview
Budget Units
Budget Unit
Program
2024 Proposed Budget
City Manager
$ 5,291,715
100-12-120
City Manager
$ 2,390,876
100-12-122
Sustainability
$ 705,617
100-12-126
Office of Communications
$ 682,026
100-12-305
Multimedia
$ 16,752
100-12-307
Public Access Support
$ 47,732
100-12-632
Community Outreach and Neighborhood Watch
$ 252,691
100-12-633
Office of Emergency Management
$ 728,067
100-12-705
Economic Development
$ 467,954
City Clerk
$ 818,808
100-13-130
City Clerk
$ 777,023
100-13-132
Duplicating and Mail Services
$ 40,808
100-13-133
Elections
$ 977
City Manager Discretionary
$ 50,000
100-14-123
City Manager Contingency
$ 50,000
City Attorney
$ 1,593,033
100-15-141
City Attorney
$ 1,593,033
Total
$ 7,753,556
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Budget at a Glance
2024 Proposed Budget
Total Revenues
$ 1,261,357
Total Expenditures
$ 7,753,556
Fund Balance
$
-
General Fund Costs
$ 6,492,199
% Funded by General Fund
83.7%
Total Staffing
21.8 FTE
Organization
Pamela Wu
, City Manager
Matt Morley
, Assistant City Manager
Christopher Jensen
, City Attorney
Kirsten Squarcia
, City Clerk
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City Manager's Office
As part of an expenditure reduction strategy, the following vacant positions are being removed from the budget:
Assistant City Manager
Communications Analyst
City Attorney's Office
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Performance Measures
City Clerk Division
Goal: Streamline information processing for Council, staff, and community members for compliance with State requirements and facilitate independent and transparent access to public information.
Benefit: All can fully participate in local government to achieve the community & organizational goals.
Performance Measure
FY 2021
July-June
FY 2022
July-June
FY 2023
July-Dec
Ongoing
Target
City Council minutes for meetings
presented for Council approval by the
following regular meeting
100%
100%
100%
100%
Adopted City Council resolutions and
ordinances processed and scanned to
Laserfiche within a week of Clerk’s
office receipt of final, signed document
60%
80%
80%
100%
Public Record Act requests responded
to by the Statutory deadline date
100%
100%
100%
100%
Office of Communications
Goal: Promote and increase interest and participation in City services, programs, initiatives, and projects while building community pride and positive identification with the City among its residents.
Benefit: Residents have access to timely, engaging, and important information.
Performance Measure
FY 2021
July-June
FY 2022
July-June
FY 2023
July-Dec
Ongoing
Target
Social media engagement: total number
of followers including City Hall
Nextdoor, Facebook, Twitter, and
Instagram accounts
35,177
N/A
40,294
10% annual
increase
Social media engagement: average
number of engagements (reactions,
comments, shares, and clicks) per post
on City Hall Facebook account
66.5 27.6
20.6 10% annual
increase
Cupertino 311: Average response time
to customers organization-wide (in
days):
3.5 Days
2.7 Days
2.6 Days
Average Close
Time 5 Days
Sustainability Division
Goal: Implement Cupertino's Climate Action Plan and General Plan Sustainability Element to achieve quantifiable emissions reductions, conserve finite resources, and achieve utility cost avoidance and savings across municipal operations and community partners.
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Benefit: Cupertino is a healthy, resilient, environmentally-vibrant city for current and future residents to live, work, learn and play.
Performance Measure
FY 2021
July-June
FY 2022
July-June
FY 2023
July-Dec
Ongoing
Target
% community-wide emissions reduced
from baseline of 307,288 MT CO2e/yr
2018 inventory: 24% decrease in emissions from
baseline (258,659 MT CO2e/yr)
15% reduction by
2020 (261,195 MT
CO2e/yr)
Initiate and implement all Climate
Action Plan near-term measures:
% initiated
% complete or ongoing
100%
79%
100%
79%
6%
4%
100%
100%
% municipal operations emissions
reduced from baseline of 1,865 MT
CO2e/yr
2018 inventory: 66% reduction in emissions from
baseline: 642 MTCO2e
15% reduction by
2020
Cupertino's GHG inventories are conducted roughly every 3-5 years.
Economic Development Division
Goal: To actively pursue opportunities in the areas of business aHraction, retention, and expansion as a means of promoting economic vitality, and strengthening the City's sales tax base to support Cupertino's excellent quality of life for its residents, businesses, and daytime population.
Benefit: Cupertino's economy and sales tax revenue base are diversified to further enhance the City's financial stability and its ability to provide quality amenities to the community.
Performance Measure
FY 2021
July-June
FY 2022
July-June
FY 2023
July-Dec
Ongoing
Target
Maintain Economic Development
Business Connect Subscribers
2,500
3,000
4,000
4,000
Economic Development Business
Workshops & Events
3*
3 3
10 per year
*limited due to COVID
Multimedia Division
Multimedia Division has been moved under the Innovation & Technology Department. 1 1
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Workload Indicators
City Clerk Division
Workload Indicator
FY 2021
July-June
FY 2022
July-June
FY 2023
July-Dec
City Council minutes for regular meetings
presented for Council approval by the
following regular meeting
15/15
21/21
11/11
Adopted City Council resolutions and
ordinances processed and scanned to
Laserfiche within a week of Clerk’s office
receipt of final, signed document
148/185; 10/12
71/77;
7/7
74;
4 Public Record Act requests responded to by the
Statutory deadline date
94/94
124/103
119
Office of Communications
Workload Indicator
FY 2021
July-June
FY 2022
July-June
FY 2023
July-Dec
Social Media Engagement: Post per year
(Facebook, Nextdoor, Twitter, Instagram)
1,634
1,161
563
Number of Projects Created on Engage
Cupertino
N/A
35 8
Number of Community Information and
Outreach Program products provided
(newsletters, press releases, website news
postings)
248
185
121
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Sustainability Division
Workload Indicator
FY 2021
July-June
FY 2022
July-June
FY 2023
July-Dec
Climate Action Plan 2.0 Actions initiated or in
Progress
N/A
3 8
Climate Action Plan 2.0 Actions Completed
N/A
2 5
Community Education and Outreach Activities
Held
7 26
5 Cross-Departmental Projects Supporting
5 6
9 Number of municipal and community
programs leading or supporting
8 8
8 FY 2023-24 Proposed Budget
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Economic Development Division
Workload Indicator
FY 2021
July-June
FY 2022
July-June
FY 2023
July-Dec
Meetings with large groups/organizations;
appointments with brokers, prospective
business owners, business owners and
operators, City staff, etc.
20*
Special events, including small business
workshops and seminars, ICSC conferences
and events, ribbon cuttings and grand
openings, and Small Business Saturday
Celebration
7*
7 2
Number of Business Connect Newsletter
editions
4 4
2 * This is an estimate based on the best information available Multimedia Division
Multimedia Division has been moved under the Innovation & Technology Department.
Proposed Budget
It is recommended that City Council approve a budget of $7,753,556 for the Administration department. This represents a decrease of $1,894,863 (-19.6%) from the FY 2022-23 Adopted Budget.
The table below illustrates the reductions made to the original FY 2023-24 Budget. This budget was developed by taking the previous year's base budget and incorporating additional ongoing costs, while also adjusting material and contract expenses based on the Consumer Price Index (CPI), where applicable.
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Description
FY 2023-24 Original
Budget
FY 2023-24 Reduced
Budget
Reduction
Service Impacts
Materials
$535,812
$400,223
$135,589
This reduction is
primarily related to
savings in supplies,
meeting expenses,
and conference and
travel. This should
have minimal impact
on services
throughout the
department.
Contract Services
$1,362,790
$941,380
$421,410
This reduction is
primarily related to
contract negotiations
to reduce cost for
services throughout
the department.
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Proposed Expenditures by Division
Department Expenditure History
Revenues and Expenditures
68.2%
20.5%
10.6%
City Manager
City Attorney
City Clerk
City Manager Discretionary
$6.70M
$6.39M
$9.65M
$7.75M
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
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Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.
It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed
Budget for the current
fiscal year.
Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Intergovernmental Revenue
$ 45,516
$ 6,074
$ 1,000,000
$ 111,500
Charges for Services
$ 1,399,287
$ 1,739,136
$ 1,469,823
$ 1,149,857
Miscellaneous Revenue
$ 19,634
$ 11,326
$
-
$
-
Transfers In
$
-
$ 477,507
$
-
$
-
Total Revenues
$ 1,464,437
$ 2,234,043
$ 2,469,823
$ 1,261,357
Expenditures
Employee Compensation
$ 2,606,217
$ 3,301,226
$ 4,091,919
$ 4,048,775
Employee Benefits
$ 1,061,161
$ 1,297,532
$ 1,777,576
$ 1,768,356
Materials
$ 327,504
$ 311,781
$ 535,812
$ 400,223
Contract Services
$ 1,973,653
$ 649,787
$ 1,362,790
$ 941,380
Cost Allocation
$ 481,712
$ 526,940
$ 468,859
$ 518,051
Special Projects
$ 247,344
$ 299,938
$ 1,289,000
$ 10,000
Contingencies
$
-
$ 135
$ 122,463
$ 66,771
Total Expenditures
$ 6,697,591
$ 6,387,339
$ 9,648,419
$ 7,753,556
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 5,233,153
$ 4,153,294
$ 7,178,596
$ 6,492,199
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.
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Position Title
2021
Actual
2022
Actual
2023 Adopted
Budget
2024 Proposed
Budget
ADMINISTRATIVE ASSISTANT
0 0
1.00 1.00
ASSISTANT CITY MANAGER
1.00 1.00
2.00 1.00
ASSIST TO THE CITY MNGR
1.00 1.00
0 0
CITY ATTORNEY
0 0
1.00 1.00
CITY CLERK
1.00 1.00
1.00 1.00
CITY MANAGER
1.00 1.00
1.00 1.00
COMMUNICATIONS ANALYST
0 0
1.00 0
COMMUNITY OUTREACH SPECIALIST
1.20 1.20
0.90 0.90
COMMUNITY RELATIONS COORD
0.75 0.75
1.00 1.00
DEPUTY CITY CLERK
1.00 1.00
1.00 1.00
DEPUTY CITY MANAGER
0 0
1.00 1.00
ECONOMIC DEVELOPMENT MANAGER
0 1.00
1.00 1.00
EMERGENCY SERVICES COORDINATOR
0.95 0.95
0.95 0.95
ENVIRONMENTAL PROGRAMS
ASSISTANT
0.35 0.35
0.35 0.35
EXEC ASST TO THE CITY COUNCIL
0.50 0.50
0.50 0.50
LEGAL SERVICES MANAGER
1.00 1.00
1.00 1.00
LEGISLATIVE AIDE
0 0
1.00 0
MANAGEMENT ANALYST
1.70 2.70
2.70 2.70
MULTIMEDIA COMMUNICATIONS
SPEC
3.00 3.00
1.50 0
PUBLIC INFORMATION OFFICER
0.85 0.85
0.85 0.85
SENIOR ASSISTANT CITY ATTORNEY
0 0
1.00 1.00
SENIOR MANAGEMENT ANALYST
0 0
0 1.00
SPECIAL PROJECT EXECUTIVE
0 0
0 1.00
SR OFFICE ASSISTANT
1.80 1.80
1.80 1.80
SUSTAINABILITY MANAGER
0.75 0.75
0.75 0.75
Total
17.85 19.85
24.30 21.80
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City Manager
Budget Unit 100-12-120
General Fund - City Manager - City Manager
Budget at a Glance
2024 Proposed Budget
Total Revenues
$ 617,164
Total Expenditures
$ 2,390,876
Fund Balance
$
-
General Fund Costs
$ 1,773,712
% Funded by General Fund
74.2%
Total Staffing
6.9 FTE
Program Overview
The City Manager is responsible to the City Council for the effective and efficient operation of the City. Under the direction of the City Council as a whole, the City Manager carries out the City’s goals and objectives.
Service Objectives
Accomplish the Council-approved City Work Program.
Manage City operations.
Ensure all laws and ordinances of the City are duly enforced and that all franchises, permits, licenses, and privileges granted by the City are faithfully performed and observed.
Advise the City Council on policy, and the financial conditions and needs of the City.
Investigate all complaints concerning the operation of the City.
Prepare reports and initiate recommendations as may be desirable or as requested by the City Council.
Ensure that the City’s policies and procedures provide a foundation for a secure financial position.
Proposed Budget
It is recommended that City Council approve a budget of $2,390,876 for the City Manager program. This represents an increase of $171,154 (7.7%) from the FY 2022-23 Adopted Budget.
This increase is due to increases in employee compensation and benefits, which reflect the cost-of-living adjustments approved by the City Council in August 2022.
The table below illustrates the reductions made to the original FY 2023-24 Budget. This budget was developed by taking the previous year's base budget and incorporating additional ongoing costs, while also adjusting material and contract expenses based on the Consumer Price Index (CPI), where applicable.
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Description
FY 2023-24 Original
Budget
FY 2023-24 Reduced
Budget
Reduction
Service Impacts
Materials
$71,573
$ 54,628
$16,945
Reduced funding for
supplies, meeting
expenses,
conferences and
travel, and
memberships.
Contract Services
$83,572
$72,008
$11,564
Reduced lobbyist
contract and removal
of language
translations which
will be done in
house.
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.
It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed
Budget for the current
fiscal year.
Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Intergovernmental Revenue
$ 36,716
$
-
$
-
$
-
Charges for Services
$ 452,422
$ 637,444
$ 631,098
$ 617,164
Total Revenues
$ 489,138
$ 637,444
$ 631,098
$ 617,164
Expenditures
Employee Compensation
$ 885,438
$ 968,245
$ 1,427,444
$ 1,579,939
Employee Benefits
$ 310,212
$ 304,009
$ 590,183
$ 682,718
Materials
$ 14,328
$ 16,993
$ 53,887
$ 54,628
Contract Services
$ 137,342
$ 70,416
$ 131,572
$ 72,008
Special Projects
$ 17,432
$
-
$ 12,000
$
-
Contingencies
$
-
$
-
$ 4,636
$ 1,583
Total Expenditures
$ 1,364,752
$ 1,359,663
$ 2,219,722
$ 2,390,876
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 875,614
$ 722,219
$ 1,588,624
$ 1,773,712
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.
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Position Title
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
ASSISTANT CITY MANAGER
1.00 1.00
2.00 1.00
ASSIST TO THE CITY MNGR
1.00 1.00
0 0
CITY MANAGER
1.00 1.00
1.00 1.00
DEPUTY CITY MANAGER
0 0
1.00 1.00
EXEC ASST TO THE CITY COUNCIL
0.50 0.50
0.50 0.50
LEGISLATIVE AIDE
0 0
1.00 0
MANAGEMENT ANALYST
1.00 1.00
1.00 1.00
SENIOR MANAGEMENT ANALYST
0 0
0 1.00
SPECIAL PROJECT EXECUTIVE
0 0
0 1.00
SR OFFICE ASSISTANT
0.40 0.40
0.40 0.40
Total
4.90 4.90
6.90 6.90
As part of an expenditure reduction strategy, the vacant Assistant City Manager position is being removed from the budget.
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Sustainability
Budget Unit 100-12-122
General Fund - City Manager - Sustainability
Budget at a Glance
2024 Proposed Budget
Total Revenues
$ 111,500
Total Expenditures
$ 705,617
Fund Balance
$
-
General Fund Costs
$ 594,117
% Funded by General Fund
84.2%
Total Staffing
1.8 FTE
Program Overview
The Sustainability Division works to implement the City's Climate Action Plan, provides subject maHer expertise and coordinates across departments in building public good through activities that reduce greenhouse gas emissions, conserves scarce resources, prioritize public health and prepare for the impacts of climate change. In this capacity, the program teams with regional partners and adjacent jurisdictions, and seeks grant funding to develop collective approaches to implement the City's ambitious Climate Action Plan.
Service Objectives
Collect and analyze relevant data to demonstrate municipal compliance with current and increasing state and federal regulations.
Support the City's Sustainability Commission, a citizen advisory body that helps the City Council to implement effective climate actions.
Serve as a technical resource on sustainability initiatives by preparing staff reports, developing local policies and ordinances, coordinating educational events, and making presentations to Council, City departments, and applicable outside organizations.
Coordinate municipal and community-wide greenhouse gas emissions inventories, develop emissions targets, execute a community-wide climate action plan, and track progress to achieve emissions reductions over time.
Expand existing compliance-focused environmental services to offer innovative energy, water, and resource conservation programs that effectively engage employees and community members.
Evaluate existing departmental programs and benchmark environmental achievements on an ongoing basis.
Research tools and best practices for efficient utility management and conservation and adapt these to the City’s organizational culture, operations, and budgets.
Manage or perform resource audits, identify energy conservation and renewable energy generation opportunities, calculate feasibility and develop projects that are cost-effective and conserve resources.
Develop effective partnerships that empower students and community members as environmental leaders.
Proposed Budget
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Proposed Budget
It is recommended that City Council approve a budget of $705,617 for the Sustainability program. This represents a decrease of $107,847 (-13.3%) from the FY 2022-23 Adopted Budget.
The table below illustrates the reductions made to the original FY 2023-24 Budget. This budget was developed by taking the previous year's base budget and incorporating additional ongoing costs, while also adjusting material and contract expenses based on the Consumer Price Index (CPI), where applicable.
Description
FY 2023-24 Original
Budget
FY 2023-24 Reduced
Budget
Reduction
Service Impact
Materials
$33,709
$20,366
$13,343
Reduced marketing and
outreach for programs such
as GreenBiz, reduced
conferences and
professional training,
Reduced meeting expenses,
printing and graphic
design, technology supplies,
Earth Day festival expenses,
and eliminate cell service
for outreach events/tablets.
Contract Services
$101,529
$52,850
$48,679
Reduced maintenance
expenses for bicycle fleet
and contract services for
Earth Day festival.
The following project/s have been identified as unfunded needs, which refer to priority projects that lack sufficient funding to be implemented at this time.
Service
Description
Estimated
Cost
Funding
Status
Enhanced water
conservation
incentives for
Cupertino
residents
Cupertino provides additional incentives to promote water conservation activities by community members. Residents have leveraged these enhanced incentives since 2015 resulting in approximately 80,000 square feet of grass removed and replaced with drought-tolerant gardens each year.
$45,000
Unfunded
Employee
Alternative
Commute
program
Program to manage parking impacts, reduce traffic, and encourage use of local public transit and carpooling for staff as they return back to the office. The fund would pay for three years of operation of this program.
$35,000
Unfunded
Climate Victory
Gardens
A program to support residents to remove grass from their property by providing direct technical support, landscape design services, and assistance with filling out rebate paperwork.
$175,000
Unfunded
FY 2023-24 Proposed Budget
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Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.
It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed
Budget for the current
fiscal year.
Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Intergovernmental Revenue
$
-
$
-
$
-
$ 111,500
Miscellaneous Revenue
$ 1,450
$ 11,326
$
-
$
-
Transfers In
$
-
$ 327,106
$
-
$
-
Total Revenues
$ 1,450
$ 338,432
$
-
$ 111,500
Expenditures
Employee Compensation
$ 221,141
$ 257,523
$ 291,223
$ 315,081
Employee Benefits
$ 112,596
$ 126,271
$ 137,241
$ 138,009
Materials
$ 7,581
$ 12,899
$ 34,755
$ 20,366
Contract Services
$ 48,853
$ 64,815
$ 104,379
$ 52,850
Cost Allocation
$ 208,182
$ 249,106
$ 182,388
$ 178,396
Special Projects
$ 63,299
$ 265,652
$ 60,000
$
-
Contingencies
$
-
$
-
$ 3,478
$ 915
Total Expenditures
$ 661,652
$ 976,266
$ 813,464
$ 705,617
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 660,201
$ 637,833
$ 813,464
$ 594,117
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.
Position Title
2021
Actual
2022
Actual
2023 Adopted
Budget
2024 Proposed
Budget
ENVIRONMENTAL PROGRAMS
ASSISTANT
0.35 0.35
0.35 0.35
MANAGEMENT ANALYST
0.70 0.70
0.70 0.70
SUSTAINABILITY MANAGER
0.75 0.75
0.75 0.75
Total
1.80 1.80
1.80 1.80
There are no changes to the current level of staffing.
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Office of Communications
Budget Unit 100-12-126
General Fund - City Manager - Office of Communications
Budget at a Glance
2024 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 682,026
Fund Balance
$
-
General Fund Costs
$ 682,026
% Funded by General Fund
100.0%
Total Staffing
2.7 FTE
Program Overview
The Office of Communications is responsible for community outreach to ensure that residents have access to timely, useful, and important information. The Office of Communications oversees and maintains many of the City’s lines of communication with residents, including the City’s website, social media accounts, monthly newsleHer, videos, event tabling, flyers, and press releases. The Office of Communications also acts as a liaison between various City departments and the community when it comes to communicating information about projects and events.
Service Objectives
Serve as the communications link between the City of Cupertino and residents Ensure that the community has easy access to important, useful, and timely information through various forms of media including print, online, and video
Build community pride and positive identification with the City among residents Increase interest and participation in City services, projects, and activities Promote City Council and departmental goals, initiatives, programs, and services Assist in creating better internal and external communication Enhance the City’s relationship with the news media
Proposed Budget
It is recommended that City Council approve a budget of $682,026 for the Office of Communications program.
This represents a decrease of $337,491 (-33.1%) from the FY 2022-23 Adopted Budget.
The table below illustrates the reductions made to the original FY 2023-24 Budget. This budget was developed by taking the previous year's base budget and incorporating additional ongoing costs, while also adjusting material and contract expenses based on the Consumer Price Index (CPI), where applicable.
FY 2023-24 Proposed Budget
Administration
239
Description
FY 2023-24
Original Budget
FY 2023-24
Reduced Budget
Reduction
Service Impact
Materials
$189,812
$152,134
$37,678
Reduced funding for City
branded swag for outreach
events, paid social media
ads, food and supplies for
CREST and State of the
City.
Contract Services
$120,000
$25,000
$95,000
Removed funding for
Leadership 95014 program.
Funds for the Community
Survey ($75k) were not
used in FY 23 and will be
carried over to FY 24.
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.
It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed
Budget for the current
fiscal year.
Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Total Revenues
$
-
$
-
$
-
$
-
Expenditures
Employee Compensation
$ 318,479
$ 300,055
$ 449,061
$ 350,688
Employee Benefits
$ 135,743
$ 127,829
$ 212,471
$ 151,990
Materials
$ 137,495
$ 141,280
$ 187,478
$ 152,134
Contract Services
$ 18,827
$ 23,731
$ 120,800
$ 25,000
Special Projects
$
-
$
-
$ 42,000
$
-
Contingencies
$
-
$
-
$ 7,707
$ 2,214
Total Expenditures
$ 610,544
$ 592,895
$ 1,019,517
$ 682,026
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 610,544
$ 592,894
$ 1,019,517
$ 682,026
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.
FY 2023-24 Proposed Budget
Administration
240
Position Title
2021
Actual
2022
Actual
2023 Adopted
Budget
2024 Proposed
Budget
COMMUNICATIONS ANALYST
0 0
1.00 0
COMMUNITY OUTREACH
SPECIALIST
1.20 1.20
0.90 0.90
PUBLIC INFORMATION OFFICER
0.85 0.85
0.85 0.85
SR OFFICE ASSISTANT
0.90 0.90
0.90 0.90
Total
2.95 2.95
3.65 2.65
As part of an expenditure reduction strategy, the vacant Communications Analyst position is being removed from the budget.
FY 2023-24 Proposed Budget
Administration
241
Multimedia
Budget Unit 100-12-305
General Fund - City Manager - Multimedia
Budget at a Glance
2024 Proposed Budget
Total Revenues
$ 167,188
Total Expenditures
$ 16,752
Fund Balance
$
-
General Fund Costs
$ (150,436)
% Funded by General Fund
-898.0%
Total Staffing
0.0 FTE
Program Overview
For FY 2023-24, this program transferred from the City Manager’s Office to Innovation Technology. Historical data can be found under Budget Unit 100-31-305 & 100-12-305. The primary goal of the Multimedia Division is to increase public awareness, interest, understanding, and participation in the issues, programs, and services presented by the City of Cupertino. The staff promotes City services and programs through its 24/7 government access channel, radio station, digital signage network, City website, and numerous online video platforms. In addition, the video staff provides multimedia production services and technical support for all City departments.
Multimedia staff also oversees the design, maintenance, and engineering of the City’s broadcast and audiovisual systems.
Service Objectives
Multimedia staff works together to manage and maintain the following city services:
City Channel, the government access television channel which provides 24/7 information to Cupertino residents, includes full coverage of city meetings, community events, town hall forums, press conferences, election coverage, and local speaker series, as well as educational programming and state government affairs programming
Webcasting and video on demand services for live streaming city meetings, events, and other programs of interest
Radio Cupertino for emergency and community information for public service announcements, traffic alerts, and weather forecasts
Digital signage to promote city programs and events via electronic displays in city facilities Multimedia production services and maintenance of city video equipment Proposed Budget
It is recommended that City Council approve a budget of $16,752 for the Multimedia program. This represents a decrease of $422,040 (-96.2%) from the FY 2022-23 Adopted Budget.
For FY 2023-24, this program transferred from the City Manager’s Office to Innovation Technology.
FY 2023-24 Proposed Budget
Administration
242
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.
It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed
Budget for the current
fiscal year.
Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Intergovernmental Revenue
$ 8,800
$ 6,074
$
-
$
-
Charges for Services
$ 293,110
$ 414,196
$ 354,821
$ 167,188
Total Revenues
$ 301,910
$ 420,270
$ 354,821
$ 167,188
Expenditures
Employee Compensation
$ 465,372
$ 495,765
$ 303,932
$
-
Employee Benefits
$ 196,887
$ 217,343
$ 101,391
$
-
Materials
$ 60,650
$ 46,049
$ 1,406
$ 2,745
Contract Services
$ 74,066
$ 73,083
$ 21,491
$ 13,800
Special Projects
$ 104,963
$ 19,541
$ 10,000
$
-
Contingencies
$
-
$
-
$ 572
$ 207
Total Expenditures
$ 901,938
$ 851,781
$ 438,792
$ 16,752
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 600,027
$ 431,510
$ 83,971
$ (150,436)
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.
Position Title
2021
Actual
2022
Actual
2023 Adopted
Budget
2024 Proposed
Budget
MULTIMEDIA COMMUNICATIONS
SPEC
3.00 3.00
1.50 0
Total
3.00 3.00
1.50 0
FY 2023-24 Proposed Budget
Administration
243
Public Access Support
Budget Unit 100-12-307
General Fund - City Manager - Public Access Support
Budget at a Glance
2024 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 47,732
Fund Balance
$
-
General Fund Costs
$ 47,732
% Funded by General Fund
100.0%
Total Staffing
FTE
Program Overview
The City assists in the funding of the KMVT Community Access Television Program.
Service Objectives
Encourage Cupertino-based individuals and groups to use the community television production facilities for the purpose of expressing their interests, concerns, and ideas in a socially responsible manner.
Provide professional training in hands-on video production by providing access to television equipment, computers, and software that would be otherwise out of reach of the average person.
Provide workshops on all aspects of television production--including how to run a video camera, photography, editing, visual effects, social media, podcasting, and video blogging.
Assist individuals and community groups to develop and produce programs for broadcast on the community access channel.
Proposed Budget
It is recommended that City Council approve a budget of $47,732 for the Public Access Support program. This represents a decrease of $31,517 (-39.8%) from the FY 2022-23 Adopted Budget.
Contract Services is expected to be lower through current negotiations.
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.
It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed
Budget for the current
fiscal year.
FY 2023-24 Proposed Budget
Administration
244
Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Total Revenues
$
-
$
-
$
-
$
-
Expenditures
Contract Services
$ 70,961
$ 69,815
$ 75,120
$ 45,000
Cost Allocation
$ 3,022
$ 2,533
$ 2,251
$ 2,169
Contingencies
$
-
$
-
$ 1,878
$ 563
Total Expenditures
$ 73,983
$ 72,348
$ 79,249
$ 47,732
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 73,983
$ 72,348
$ 79,249
$ 47,732
Staffing
There is no staffing associated with this program.
FY 2023-24 Proposed Budget
Administration
245
Community Outreach and Neighborhood Watch
Budget Unit 100-12-632
General Fund - City Manager - Community Outreach and Neighborhood Watch Budget at a Glance
2024 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 252,691
Fund Balance
$
-
General Fund Costs
$ 252,691
% Funded by General Fund
100.0%
Total Staffing
1.0 FTE
Program Overview
Community Outreach programs facilitate communication and enhance cultural understanding in Cupertino neighborhoods. Block Leaders are instrumental in building connected communities, delivering timely and pertinent information to neighbors, and providing input to the City. Neighborhood Watch enhances public safety by providing crime prevention information to local businesses and residents. The program promotes an active relationship between the community and the Sheriff’s Office.
Service Objectives
Aid in the development, implementation, and coordination of City programs and community-building activities designed to bring Cupertino neighborhoods together.
Coordinate and disseminate useful and important information to Cupertino residents through regular meetings and communications that build relationships and strengthen neighborhoods.
Facilitate collaboration with Emergency Preparedness and Neighborhood Watch programs.
Train residents to connect and organize neighbors and neighborhoods.
Get Block Leaders involved in the Parks and Recreation System Master Plan.
Create and implement Neighborhood Watch meetings and groups.
Disseminate important City news and safety information.
Organize and conduct annual National Night Out initiative.
Proposed Budget
It is recommended that City Council approve a budget of $252,691 for the Community Outreach and Neighborhood Watch program. This represents an increase of $38,868 (18.2%) from the FY 2022-23 Adopted Budget.
The table below illustrates the reductions made to the original FY 2023-24 Budget. This budget was developed by taking the previous year's base budget and incorporating additional ongoing costs, while also adjusting material and contract expenses based on the Consumer Price Index (CPI), where applicable.
FY 2023-24 Proposed Budget
Administration
246
Description
FY 2023-24 Original
Budget
FY 2023-24 Reduced
Budget
Reduction
Service Impact
Materials
$14,541
$8,290
$6,251
Reduced funding for
supplies, printing and
graphic design, and
reduced professional
memberships.
Special Projects
The following table shows the special projects for the fiscal year.
Project
Appropriations
Revenue
Funding
Source
Description
Strategic Goal
Public Safety in
Both Residential
and Commercial
Areas - License
Plate Readers
$10,000
$0
General Fund
City Work Program:
Strengthen Block
Leader/Neighborhood
Watch programs to
ensure the leaders are
active and expand the
coverage of active
neighborhoods.
Quality of Life
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.
It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed
Budget for the current
fiscal year.
FY 2023-24 Proposed Budget
Administration
247
Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Transfers In
$
-
$ 1,500
$
-
$
-
Total Revenues
$
-
$ 1,500
$
-
$
-
Expenditures
Employee Compensation
$ 83,627
$ 40,018
$ 92,579
$ 106,151
Employee Benefits
$ 38,468
$ 20,309
$ 47,518
$ 50,029
Materials
$ 5,971
$ 1,964
$ 14,818
$ 8,290
Cost Allocation
$ 56,874
$ 68,769
$ 58,538
$ 78,117
Special Projects
$
-
$
-
$
-
$ 10,000
Contingencies
$
-
$
-
$ 370
$ 104
Total Expenditures
$ 184,940
$ 131,060
$ 213,823
$ 252,691
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 184,940
$ 129,560
$ 213,823
$ 252,691
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.
Position Title
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
COMMUNITY RELATIONS COORD
0.75 0.75
1.00 1.00
Total
0.75 0.75
1.00 1.00
There are no changes to the current level of staffing.
FY 2023-24 Proposed Budget
Administration
248
Office of Emergency Management
Budget Unit 100-12-633
General Fund - City Manager - Office of Emergency Management Budget at a Glance
2024 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 728,067
Fund Balance
$
-
General Fund Costs
$ 728,067
% Funded by General Fund
100.0%
Total Staffing
2.0 FTE
Program Overview
The mission of the Office of Emergency Management is to lead and direct the City in prevention, preparation, mitigation, response, and recovery from all emergencies, hazards, incidents, and events.
Service Objectives
Develop and implement the goals and objectives of Cupertino's Office of Emergency Management.
Maintain the City’s Emergency Operations Center (EOC) in a perpetual state of operational readiness.
Support Citizen Corps including the Block Leader Program, Neighborhood Watch, Community Emergency Response Team (CERT), Cupertino Amateur Radio Emergency Service (CARES), and Medical Reserve Corps (MRC).
Prepare, test, and revise emergency response and recovery policies, plans, and procedures in compliance with the California Emergency Services Act, the Standardized Emergency Management System (SEMS), and the National Incident Management System (NIMS).
Coordinate training of City staff in personal preparedness, SEMS/NIMS, and EOC functions.
Maintain effective liaison with local, state, and national emergency management organizations and/or allied disaster preparedness and response agencies.
Manage the City's Contract for Law Enforcement Services with the Santa Clara County Sheriff's Office Proposed Budget
It is recommended that City Council approve a budget of $728,067 for the Office of Emergency Management program. This represents a decrease of $978,426 (-57.3%) from the FY 2022-23 Adopted Budget.
There is an increase in employee compensation and benefits, which reflect the cost-of-living adjustments approved by the City Council in August 2022.
The table below illustrates the reductions made to the original FY 2023-24 Budget. This budget was developed by taking the previous year's base budget and incorporating additional ongoing costs, while also adjusting material and contract expenses based on the Consumer Price Index (CPI), where applicable.
FY 2023-24 Proposed Budget
Administration
249
Description
FY 2023-24 Original
Budget
FY 2023-24 Reduced
Budget
Reduction
Service Impact
Materials
$50,348
$29,925
$20,423
Reduced emergency
preparedness supplies,
conferences, meeting
expenses, printing and
graphic design, and
reduced professional
memberships.
Contract Services
$14,200
$2,120
$12,080
Reduced contracted
training services.
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.
It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed
Budget for the current
fiscal year.
Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Intergovernmental Revenue
$
-
$
-
$ 1,000,000
$
-
Transfers In
$
-
$ 144,039
$
-
$
-
Total Revenues
$
-
$ 144,039
$ 1,000,000
$
-
Expenditures
Employee Compensation
$ 171,115
$ 239,898
$ 302,775
$ 334,517
Employee Benefits
$ 72,593
$ 106,987
$ 148,923
$ 155,168
Materials
$ 11,595
$ 8,384
$ 61,108
$ 29,925
Contract Services
$
-
$ 4,544
$ 14,200
$ 2,120
Cost Allocation
$ 128,820
$ 188,792
$ 177,604
$ 205,936
Special Projects
$ 61,650
$ 4,745
$ 1,000,000
$
-
Contingencies
$
-
$
-
$ 1,883
$ 401
Total Expenditures
$ 445,773
$ 553,350
$ 1,706,493
$ 728,067
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 445,773
$ 409,312
$ 706,493
$ 728,067
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.
FY 2023-24 Proposed Budget
Administration
250
Position Title
2021
Actual
2022
Actual
2023 Adopted
Budget
2024 Proposed
Budget
EMERGENCY SERVICES
COORDINATOR
0.95 0.95
0.95 0.95
MANAGEMENT ANALYST
0 1.00
1.00 1.00
Total
0.95 1.95
1.95 1.95
There are no changes to the current level of staffing.
FY 2023-24 Proposed Budget
Administration
251
Economic Development
Budget Unit 100-12-705
General Fund - City Manager - Economic Development
Budget at a Glance
2024 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 467,954
Fund Balance
$
-
General Fund Costs
$ 467,954
% Funded by General Fund
100.0%
Total Staffing
1.0 FTE
Program Overview
In FY 2021-22, this program was transferred to the City Manager's Office. Historical data can be found in Budget Unit 100-71-705 in Community Development. The Economic Development program specifically targets business retention, expansion, and aHraction with a focus on small business development, in order to support the City's financial stability.
Service Objectives
Provide assistance and support to businesses to enable job creation, new business formation, private investment, and industry evolution.
Conduct outreach to existing small businesses to create strong working relationships.
Collaborate with internal city team members to keep the needs of businesses in the forefront when reviewing applications and projects.
Partner with local business associations, agencies, and organizations to create a strong and cohesive network offering business support and assistance.
Provide the public with current data and information easily accessible online or in printed format. Assist with policy formation to align with business and community goals.
Proposed Budget
It is recommended that City Council approve a budget of $467,954 for the Economic Development program. This represents a decrease of $130,939 (-21.9%) from the FY 2022-23 Adopted Budget.
There is an increase in employee compensation and benefits, which reflect the cost-of-living adjustments approved by the City Council in August 2022.
The table below illustrates the reductions made to the original FY 2023-24 Budget. This budget was developed by taking the previous year's base budget and incorporating additional ongoing costs, while also adjusting material and contract expenses based on the Consumer Price Index (CPI), where applicable.
FY 2023-24 Proposed Budget
Administration
252
Description
FY 2023-24 Original
Budget
FY 2023-24 Reduced
Budget
Reduction
Service Impact
Materials
$57,113
$39,236
$17,877
Reduced funding in
supplies, meeting
expenses, and costs
of attending and
hosting business
workshops.
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.
It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed
Budget for the current
fiscal year.
Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Transfers In
$
-
$ 4,862
$
-
$
-
Total Revenues
$
-
$ 4,862
$
-
$
-
Expenditures
Employee Compensation
$
-
$ 125,701
$ 180,045
$ 206,441
Employee Benefits
$ 1,221
$ 46,931
$ 76,832
$ 83,467
Materials
$ 33,890
$ 21,189
$ 69,629
$ 39,236
Contract Services
$ 149,994
$ 69,780
$ 62,308
$ 87,646
Cost Allocation
$ 50,406
$ 13,227
$ 41,781
$ 49,578
Special Projects
$
-
$ 10,000
$ 165,000
$
-
Contingencies
$
-
$ 135
$ 3,298
$ 1,586
Total Expenditures
$ 235,511
$ 286,963
$ 598,893
$ 467,954
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 235,511
$ 282,100
$ 598,893
$ 467,954
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.
Position Title
2021
Actual
2022
Actual
2023 Adopted
Budget
2024 Proposed
Budget
ECONOMIC DEVELOPMENT
MANAGER
0 1.00
1.00 1.00
Total
0 1.00
1.00 1.00
FY 2023-24 Proposed Budget
Administration
253
There are no changes to the current level of staffing.
FY 2023-24 Proposed Budget
Administration
254
City Clerk
Budget Unit 100-13-130
General Fund - City Clerk - City Clerk
Budget at a Glance
2024 Proposed Budget
Total Revenues
$ 87,435
Total Expenditures
$ 777,023
Fund Balance
$
-
General Fund Costs
$ 689,588
% Funded by General Fund
88.7%
Total Staffing
3.5 FTE
Program Overview
The City Clerk’s office responsibilities include administrative duties associated with the City Council’s agenda and actions; publishing legal notices; posting notice of all commission vacancies; processing codification of City’s Municipal Code; records management; compliance with Public Records Act requests; managing official elections; and providing partial mail service for all City Departments.
Service Objectives
Ensure compliance with the Brown Act open meetings requirements, Maddy Act Commission vacancy requirements and the Public Records Act, to accurately process documents and maintain a records management system that facilitates timely access to information, including digital access to City records.
Provide complete, accurate and timely information to the public, staff and City Council.
Respond to internal routing requests within two working days; respond to internal requests requiring archival research within five working days.
Respond to Public Record Act requests within the time specified by State law.
Provide a digital City Council packet to members of the City Council and staff.
Process and sort routine incoming and outgoing mail for each department.
Proposed Budget
It is recommended that City Council approve a budget of $777,023 for the City Clerk program. This represents an increase of $57,604 (8.0%) from the FY 2022-23 Adopted Budget.
This increase is due to increases in employee compensation and benefits, which reflect the cost-of-living adjustments approved by the City Council in August 2022.
The table below illustrates the reductions made to the original FY 2023-24 Budget. This budget was developed by taking the previous year's base budget and incorporating additional ongoing costs, while also adjusting material and contract expenses based on the Consumer Price Index (CPI), where applicable.
FY 2023-24 Proposed Budget
Administration
255
Description
FY 2023-24 Original
Budget
FY 2023-24 Reduced
Budget
Reduction
Service Impact
Materials
$44,445
$42,301
$2,144
Reduced funding in supplies,
printing, and conferences.
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.
It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed
Budget for the current
fiscal year.
Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Charges for Services
$ 91,584
$ 144,551
$ 121,651
$ 87,435
Total Revenues
$ 91,584
$ 144,551
$ 121,651
$ 87,435
Expenditures
Employee Compensation
$ 351,929
$ 352,315
$ 434,265
$ 476,192
Employee Benefits
$ 139,725
$ 139,124
$ 198,878
$ 210,132
Materials
$ 35,000
$ 23,445
$ 46,172
$ 42,301
Contract Services
$ 27,822
$ 45,355
$ 38,000
$ 47,278
Contingencies
$
-
$
-
$ 2,104
$ 1,120
Total Expenditures
$ 554,476
$ 560,239
$ 719,419
$ 777,023
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 462,893
$ 415,688
$ 597,768
$ 689,588
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.
Position Title
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
ADMINISTRATIVE ASSISTANT
0 0
1.00 1.00
CITY CLERK
1.00 1.00
1.00 1.00
DEPUTY CITY CLERK
1.00 1.00
1.00 1.00
SR OFFICE ASSISTANT
0.50 0.50
0.50 0.50
Total
2.50 2.50
3.50 3.50
There are no changes to the current level of staffing.
FY 2023-24 Proposed Budget
Administration
256
Duplicating and Mail Services
Budget Unit 100-13-132
General Fund - City Clerk - Duplicating and Mail Services Budget at a Glance
2024 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 40,808
Fund Balance
$
-
General Fund Costs
$ 40,808
% Funded by General Fund
100.0%
Total Staffing
FTE
Program Overview
The Duplicating and Mail budget provides paper, envelope, and postage supplies Citywide, and is responsible for the maintenance costs of the postage and folder-inserter machines.
Service Objectives
Supply paper, envelopes, and postage Citywide and maintain postage and folder-inserter machines.
Proposed Budget
It is recommended that City Council approve a budget of $40,808 for the Duplicating and Mail Services program.
This represents a decrease of $8,267 (-16.8%) from the FY 2022-23 Adopted Budget.
The decrease is due to a decrease in general office supplies.
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.
It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed
Budget for the current
fiscal year.
FY 2023-24 Proposed Budget
Administration
257
Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Total Revenues
$
-
$
-
$
-
$
-
Expenditures
Materials
$ 18,551
$ 23,733
$ 37,794
$ 30,471
Contract Services
$ 5,271
$ 3,738
$ 6,500
$ 6,500
Cost Allocation
$ 32,813
$ 4,366
$ 3,674
$ 3,375
Contingencies
$
-
$
-
$ 1,107
$ 462
Total Expenditures
$ 56,635
$ 31,837
$ 49,075
$ 40,808
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 56,635
$ 31,838
$ 49,075
$ 40,808
Staffing
There is no staffing associated with this program.
FY 2023-24 Proposed Budget
Administration
258
Elections
Budget Unit 100-13-133
General Fund - City Clerk - Elections
Budget at a Glance
2024 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 977
Fund Balance
$
-
General Fund Costs
$ 977
% Funded by General Fund
100.0%
Total Staffing
FTE
Program Overview
The City Clerk’s office administers the legislative process including management of local elections and filings of Fair Political Practices Commission documents.
Service Objectives
Administer elections and Fair Political Practices Commission filings in compliance with State law.
Conduct a local election in even-numbered years and ballot measure elections as necessary, in compliance with the California Elections Code.
Facilitate timely filing of required and voluntary documentation from candidates and election commiHees, including Nomination Papers, Candidate Statements of Qualification, Campaign Financial Disclosure Statements, and Statements of Economic Interest, as well as candidate biographies and photographs.
Make election-related information available to the public and news media in a timely manner.
Proposed Budget
It is recommended that City Council approve a budget of $977 for the Elections program. This represents a decrease of $139,862 (-99.3%) from the FY 2022-23 Adopted Budget.
The table below illustrates the reductions made to the original FY 2023-24 Budget. This budget was developed by taking the previous year's base budget and incorporating additional ongoing costs, while also adjusting material and contract expenses based on the Consumer Price Index (CPI), where applicable.
FY 2023-24 Proposed Budget
Administration
259
Description
FY 2023-24 Original
Budget
FY 2023-24 Reduced
Budget
Reduction
Service Impact
Materials
$4,845
$491
$4,354
Reduced advertising
and legal or contract
services. This
reduction will not
have any service
impacts as next year
is not an election
year.
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.
It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed
Budget for the current
fiscal year.
Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Miscellaneous Revenue
$ 14,300
$
-
$
-
$
-
Total Revenues
$ 14,300
$
-
$
-
$
-
Expenditures
Materials
$ 600
$ 847
$ 4,845
$ 491
Contract Services
$ 113,261
$
-
$ 130,000
$
-
Cost Allocation
$ 1,595
$ 147
$ 2,623
$ 480
Contingencies
$
-
$
-
$ 3,371
$ 6
Total Expenditures
$ 115,456
$ 994
$ 140,839
$ 977
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 101,156
$ 994
$ 140,839
$ 977
Staffing
There is no staffing associated with this program.
FY 2023-24 Proposed Budget
Administration
260
City Manager Contingency
Budget Unit 100-14-123
General Fund - City Manager Discretionary - City Manager Contingency Budget at a Glance
2024 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 50,000
Fund Balance
$
-
General Fund Costs
$ 50,000
% Funded by General Fund
100.0%
Total Staffing
FTE
Program Overview
The City Manager Contingency program is designed to address unforeseen citywide expenses that may arise during the year. To provide a cushion for any unexpected expenses, a contingencies expenditure category was added to each program in FY 2013-14. This category was established to cover any unforeseen expenses that may arise during the year. However, in FY 2020-21, the program contingencies were reduced from 5% of budgeted materials and contract services to 2.5%.
To provide a second layer of contingency for any unexpected expenditures, the City Manager Contingency was established. This contingency is in addition to the program contingency and is used for unexpected expenditures that exceed the program contingency. In FY 2020-21, the City Manager Contingency was also reduced from 5% of budgeted General Fund materials and contract services to 2.5%.
To further reduce expenditures, in FY 2021-22, the City Manager Contingency was reduced to $75,000. In FY 2022- 23, as part of an expenditure-reduction strategy, program contingencies are proposed to be reduced to 1.25%, and the City Manager Contingency is proposed to be reduced to $50,000. These measures are aimed at maintaining fiscal responsibility while ensuring that unexpected expenses can still be addressed.
The City has a track record of underspending in this category. The program contingency budget may be used by departments to cover unanticipated expenses at their discretion. On the other hand, the City Manager Contingency requires the approval of the City Manager before it can be used. Any usage of the City Manager Contingency is reported by staff to the City Council as part of the quarterly financial report. This reporting ensures transparency and accountability in the use of contingency funds.
Proposed Budget
It is recommended that City Council approve a budget of $50,000 for the City Manager Contingency program.
This represents a decrease of $25,000 (-33.3%) from the FY 2022-23 Adopted Budget.
The table below illustrates the reductions made to the original FY 2023-24 Budget. This budget was developed by taking the previous year's base budget and incorporating additional ongoing costs, while also adjusting material and contract expenses based on the Consumer Price Index (CPI), where applicable.
FY 2023-24 Proposed Budget
Administration
261
Description
FY 2023-24 Original
Budget
FY 2023-24 Reduced
Budget
Reduction
Service Impact
Contract Services
$75,000
$50,000
$25,000
This will limit the
ability for the City
Manager to cover
unanticipated City
expenses.
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.
It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed
Budget for the current
fiscal year.
Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Total Revenues
$
-
$
-
$
-
$
-
Expenditures
Contingencies
$
-
$
-
$ 75,000
$ 50,000
Total Expenditures
$
-
$
-
$ 75,000
$ 50,000
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$
-
$
-
$ 75,000
$ 50,000
Staffing
There is no staffing associated with this program.
FY 2023-24 Proposed Budget
Administration
262
City Attorney
Budget Unit 100-15-141
General Fund - City Attorney - City Attorney
Budget at a Glance
2024 Proposed Budget
Total Revenues
$ 278,070
Total Expenditures
$ 1,593,033
Fund Balance
$
-
General Fund Costs
$ 1,314,963
% Funded by General Fund
82.5%
Total Staffing
3.0 FTE
Program Overview
The City AHorney is appointed by the City Council to manage the legal affairs of the City, including the operation of the City AHorney’s Office. The City AHorney’s Office provides all legal services that are needed to support the City Council, City Commissions and Committees, City Manager, department directors, and City staff.
Service Objectives
The mission of the City AHorney’s Office is to protect and defend the City by all legal and ethical means and to provide the municipal corporation with high-quality legal service and advice. These legal services include the following:
Prosecute and defend the City in any legal action such as civil maHers involving personal injury or property damage, code enforcement, or any administrative action arising out of City business.
Manage all liability claims filed against the City including investigation and disposition.
Attend City Council, Planning Commission, and other public meetings as requested.
Prepare and review proposed legislation including ordinances and resolutions.
Draft and/or review contracts, agreements, and other legal documents.
Conduct legal research and analysis, and prepare legal memoranda.
Provide legal support for special projects.
Proposed Budget
It is recommended that City Council approve a budget of $1,593,033 for the City AHorney program. This represents an increase of $18,900 (1.2%) from the FY 2022-23 Adopted Budget.
This increase is due to increases in employee compensation and benefits, which reflect the cost-of-living adjustments approved by the City Council in August 2022.
The table below illustrates the reductions made to the original FY 2023-24 Budget. This budget was developed by taking the previous year's base budget and incorporating additional ongoing costs, while also adjusting material and contract expenses based on the Consumer Price Index (CPI), where applicable.
FY 2023-24 Proposed Budget
Administration
263
Service
FY 2023-24 Original
Budget
FY 2023-24
Reduced Budget
Reduction
Service Impact
Materials
$25,356
$19,636
$5,720
Reduced training for CAO
staff, office supplies and
meeting expenses.
Contract Services
$742,000
$589,178
$152,822
Reduced funds for
new/unexpected litigation and
other legal-related issues.
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.
It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed
Budget for the current
fiscal year.
Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Charges for Services
$ 562,171
$ 542,945
$ 362,253
$ 278,070
Miscellaneous Revenue
$ 3,884
$
-
$
-
$
-
Total Revenues
$ 566,055
$ 542,945
$ 362,253
$ 278,070
Expenditures
Employee Compensation
$ 109,116
$ 521,706
$ 610,595
$ 679,766
Employee Benefits
$ 53,716
$ 208,729
$ 264,139
$ 296,843
Materials
$ 1,843
$ 14,998
$ 23,920
$ 19,636
Contract Services
$ 1,327,256
$ 224,510
$ 658,420
$ 589,178
Contingencies
$
-
$
-
$ 17,059
$ 7,610
Total Expenditures
$ 1,491,931
$ 969,943
$ 1,574,133
$ 1,593,033
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 925,876
$ 426,998
$ 1,211,880
$ 1,314,963
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.
FY 2023-24 Proposed Budget
Administration
264
Position Title
2021
Actual
2022
Actual
2023 Adopted
Budget
2024 Proposed
Budget
CITY ATTORNEY
0 0
1.00 1.00
LEGAL SERVICES MANAGER
1.00 1.00
1.00 1.00
SENIOR ASSISTANT CITY
ATTORNEY
0 0
1.00 1.00
Total
1.00 1.00
3.00 3.00
There are no changes to the current level of staffing.
FY 2023-24 Proposed Budget
Administration
265
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FY 2023-24 Proposed Budget
Administration
266