Parks and Recreation
FY 2023-24 Proposed Budget
Parks and Recreation
345
This page intentionally left blank.
FY 2023-24 Proposed Budget
Parks and Recreation
346
Department Overview
Budget Units
Budget Unit
Program
2024 Proposed Budget
Parks and Recreation
$ 1,692,042
100-60-601
Recreation Administration
$ 1,362,344
100-60-636
Library Services
$ 329,698
Business and Community Services
$ 1,351,677
100-61-602
Administration
$ 587,782
100-61-605
Cultural Events
$ 373,395
100-61-630
Facilities
$ 390,500
Recreation and Education
$ 3,566,783
100-62-608
Administration
$ 685,123
580-62-613
Youth Teen Recreation
$ 1,704,199
100-62-623
Senior Center
$ 813,480
100-62-639
Teen Programs
$ 279,358
100-62-640
Neighborhood Events
$ 84,623
Sports, Safety and Outdoor Recreation
$ 5,617,740
100-63-612
Park Facilities
$ 1,269,657
100-63-615
Administration
$
-
560-63-616
Blackberry Farm Golf Course
$ 418,040
580-63-620
Outdoor Recreation
$ 1,088,365
570-63-621
Sports Center Operations
$ 2,841,678
Total
$ 12,228,242
FY 2023-24 Proposed Budget
Parks and Recreation
347
Budget at a Glance
2024 Proposed Budget
Total Revenues
$ 5,718,574
Total Expenditures
$ 12,228,242
Fund Balance
$ (1,008,457)
General Fund Costs
$ 5,501,211
% Funded by General Fund
45.0%
Total Staffing
27.6 FTE
Organization
Rachelle Sander,
Director of Parks and Recreation
As part of an expenditure reduction strategy, the following vacant positions are being removed from the budget:
Recreation Manager
Community Outreach Specialist
FY 2023-24 Proposed Budget
Parks and Recreation
348
Three positions are being reclassified based on the current duties assigned to them:
Two Recreation Supervisors to Recreation Managers
Management Analyst to Senior Management Analyst
FY 2023-24 Proposed Budget
Parks and Recreation
349
Performance Measures
Goal: Create a positive, healthy and connected community.
Benefit: Cupertino has an exceptional system of parks and services that align with community values.
Performance Measure
FY 2021
July-June
FY 2022
July-June
FY 2023
July-Dec
Ongoing
Target
% of Parks and Recreation Department
customers surveyed who rate services
as good or excellent
94%
95%
97%
85%
% of programs maintaining minimum
registration
46%
73%
80%
80%
% Department's total cost recovery for
all (direct and indirect) costs
39%
53%
60%
40%
% change in participants*
-39%
119%
37%
+1%
# of new programs or events offered
37 9
2 50
*Increase due to more programs offered and partial reopening of services.
FY 2023-24 Proposed Budget
Parks and Recreation
350
Workload Indicators
Business and Community Services Division
Workload Indicator
FY 2021
July-June
FY 2022
July-June
FY 2023
July-Dec
Number of reservations at Quinlan Center
8 260
205
Number of festival applications received
12 9
10 Recreation and Education Division
Workload Indicator
FY 2021
July-June
FY 2022
July-June
FY 2023
July-Dec
Number of registrations
1,194
2,736
2,507
Number of survey respondents
171
85 78
Number of Senior Center classes offered
100
183
103
Number of Senior Center trips offered
0 3
3 Sports, Safety, and Outdoor Recreation Division
Workload Indicator
FY 2021
July-June
FY 2022
July-June
FY 2023
July-Dec
Number of programs offered
888
1445
692
Number of picnic reservations at BBF
9 123
94 Rounds of golf at BBF Golf Course
43,650
45,367
18,603
Sports Center Memberships
1,655
1,186
1,342
Proposed Budget
It is recommended that City Council approve a budget of $12,228,242 for the Parks and Recreation department.
This represents a decrease of $1,155,198 (-8.6%) from the FY 2022-23 Adopted Budget.
As part of an expenditure reduction strategy, the budget has been reduced as follows:
FY 2023-24 Proposed Budget
Parks and Recreation
351
Service
FY 2023-24 Original
Budget
FY 2023-24 Reduced
Budget
Reduction
Service Impact
Part-Time
Staffing -
Department
Wide
$1,606,998
$1,381,602
$225,396
Reduced PT Staff
budgets to minimum
levels necessary to
operate currently open
Recreational facilities
and ongoing programs.
Materials
$779,829
$457,723
$322,106
Simplification or
streamlining of current
programs and events
and fewer marketing
efforts and printed
materials thereof.
Removed budgets for
nonessential trainings
and conferences in the
Department and
additional savings from
reduced expenditures
for meetings and events
for staff.
Contract
Services
$4,532,489
$3,953,917
$578,572
Reduced expansion of
current or new
offerings for contracted
programs, camps, and
classes. Reduction of
free events offered and
removed budget to
cover fees for festivals.
FY 2023-24 Proposed Budget
Parks and Recreation
352
Proposed Expenditures by Division
Department Expenditure History
Revenues and Expenditures
45.9%
29.2%
13.8%
11.1%
Sports, Safety and Outdoor Recreation
Recreation and Education
Parks and Recreation
Business and Community Services
$8.28M
$9.76M
$13.4M
$12.2M
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
FY 2023-24 Proposed Budget
Parks and Recreation
353
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.
It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed
Budget for the current
fiscal year.
Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Use of Money and Property
$ 432,447
$ 758,156
$ 950,157
$ 821,007
Charges for Services
$ 2,708,714
$ 4,405,909
$ 4,260,210
$ 4,867,067
Miscellaneous Revenue
$ 1,250
$ 2,521
$ 31,000
$ 30,500
Transfers In
$
-
$ 452,304
$
-
$
-
Total Revenues
$ 3,142,411
$ 5,618,890
$ 5,241,367
$ 5,718,574
Expenditures
Employee Compensation
$ 2,856,246
$ 2,818,650
$ 4,654,234
$ 4,448,849
Employee Benefits
$ 1,233,077
$ 1,043,311
$ 1,652,215
$ 1,483,526
Materials
$ 232,871
$ 343,553
$ 712,625
$ 457,723
Contract Services
$ 1,845,424
$ 3,409,853
$ 4,504,330
$ 3,953,917
Cost Allocation
$ 1,986,514
$ 2,018,870
$ 1,559,137
$ 1,681,979
Special Projects
$ 9,432
$ 2,947
$ 65,000
$ 25,000
Other Financing Uses
$ 116,174
$ 124,102
$ 116,174
$ 124,102
Contingencies
$
-
$
-
$ 119,725
$ 53,146
Total Expenditures
$ 8,279,738
$ 9,761,286
$ 13,383,440
$ 12,228,242
Fund Balance
$ 1,791,839
$ 548,188
$ (971,602)
$ (1,008,457)
General Fund Costs
$ 6,929,168
$ 4,690,584
$ 7,170,471
$ 5,501,211
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.
FY 2023-24 Proposed Budget
Parks and Recreation
354
Position Title
2021
Actual
2022
Actual
2023 Adopted
Budget
2024 Proposed
Budget
ADMINISTRATIVE ASSISTANT
0.90 0.90
0.90 0.90
ASST DIR RECREATION COMM SVCS
0.95 0.95
0.85 0
COMMUNITY OUTREACH
SPECIALIST
0.70 0.70
2.00 1.00
DIRECTOR OF PARKS REC
0.95 0.95
0.95 1.00
FACILITY ATTENDANT
3.00 3.00
3.00 3.00
MANAGEMENT ANALYST
1.00 1.00
2.00 1.00
OFFICE ASSISTANT
2.00 2.00
2.00 2.00
RECREATION COORDINATOR
11.43 11.43
9.88 9.88
RECREATION MANAGER
0 0
1.90 3.85
RECREATION SUPERVISOR
3.95 3.95
2.00 0
SENIOR MANAGEMENT ANALYST
0 0
0 1.00
SR OFFICE ASSISTANT
3.00 3.00
4.00 4.00
Total
27.88 27.88
29.48 27.63
FY 2023-24 Proposed Budget
Parks and Recreation
355
Recreation Administration
Budget Unit 100-60-601
General Fund - Parks and Recreation - Recreation Administration Budget at a Glance
2024 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 1,362,344
Fund Balance
$
-
General Fund Costs
$ 1,362,344
% Funded by General Fund
100.0%
Total Staffing
4.9 FTE
Program Overview
The Recreation Administration program provides overall department administration, project management, community outreach, support to the Parks and Recreation and Library Commissions, and administration of recreation management software.
Service Objectives
Provide overall department administration, budget control, contract support, policy development, administration of recreation management software, and employee development and evaluation.
Support the Planning and Public Works Departments in the development, renovation, and improvements of parks and open spaces.
Implementation of recommendations from the Parks and Recreation System Master Plan.
Monitor and facilitate partnerships in regards to Library and other community organizations.
Outreach to the community in conjunction with programs and the Parks and Recreation System Master Plan.
Promote partnerships with Cupertino Union School District, Fremont Union High School District, and De Anza College.
Proposed Budget
It is recommended that City Council approve a budget of $1,362,344 for the Recreation Administration program.
This represents a decrease of $407,401 (-23.0%) from the FY 2022-23 Adopted Budget.
The table below illustrates the reductions made to the original FY 2023-24 Budget. This budget was developed by taking the previous year's base budget and incorporating additional ongoing costs, while also adjusting material and contract expenses based on the Consumer Price Index (CPI), where applicable.
FY 2023-24 Proposed Budget
Parks and Recreation
356
Description
FY 2023-24 Original
Budget
FY 2023-24 Reduced
Budget
Reduction
Service Impact
Materials
$237,441
$149,173
$88,268
Reduced funds for
conferences and travel,
materials and supplies,
meeting expenses,
marketing efforts, and
printing services for
Summer Camp Guide and
Recreation Brochure.
Contract
Services
$84,157
$72,988
$11,169
Cancelled Commissioner's
Dinner event and removed
budget for ergonomic
evaluations for staff.
Special Projects
The following table shows the special projects for the fiscal year.
Special
Projects
Appropriation
Revenue
Funding
Source
Description
Strategic
Goal
Senior
Services and
Youth
Engagement
$20,000
$0
General Fund
City Work Program -Connect seniors with
youth and their families with inclusive
activities.
Public
Engagement
and
Transparency
Dogs Off-
Leash Area
(DOLA)
Programs
$5,000
$0
General Fund
City Work Program -Transition successful
trial DOLA programs to permanent
programs with a staff level permitting
process house in Parks and Rec.
Quality of
Life
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.
It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed
Budget for the current
fiscal year.
FY 2023-24 Proposed Budget
Parks and Recreation
357
Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Transfers In
$
-
$ 49,000
$
-
$
-
Total Revenues
$
-
$ 49,000
$
-
$
-
Expenditures
Employee Compensation
$ 559,798
$ 648,472
$ 972,240
$ 793,876
Employee Benefits
$ 234,509
$ 237,781
$ 440,265
$ 318,530
Materials
$ 38,274
$ 85,470
$ 209,269
$ 149,173
Contract Services
$ 40,307
$ 46,505
$ 75,843
$ 72,988
Special Projects
$
-
$ 2,947
$ 65,000
$ 25,000
Contingencies
$
-
$
-
$ 7,128
$ 2,777
Total Expenditures
$ 872,888
$ 1,021,175
$ 1,769,745
$ 1,362,344
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 872,887
$ 972,176
$ 1,769,745
$ 1,362,344
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.
Position Title
2021
Actual
2022
Actual
2023 Adopted
Budget
2024 Proposed
Budget
ADMINISTRATIVE ASSISTANT
0.90 0.90
0.90 0.90
ASST DIR RECREATION COMM SVCS
0.95 0.95
0.85 0
COMMUNITY OUTREACH
SPECIALIST
0.70 0.70
2.00 1.00
DIRECTOR OF PARKS REC
0.95 0.95
0.95 1.00
MANAGEMENT ANALYST
1.00 1.00
2.00 1.00
SENIOR MANAGEMENT ANALYST
0 0
0 1.00
Total
4.50 4.50
6.70 4.90
Staffing has decreased due to the reclassification and reallocation of an Assistant Director position to a Recreation Manager position. A Management Analyst position was reclassified as a Senior Management Analyst based on the duties and tasks assigned to that position.
As part of an expenditure reduction strategy, the following vacant positions are being removed from the budget:
Recreation Manager
Community Outreach Specialist
FY 2023-24 Proposed Budget
Parks and Recreation
358
Library Services
Budget Unit 100-60-636
General Fund - Parks and Recreation - Library Services
Budget at a Glance
2024 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 329,698
Fund Balance
$
-
General Fund Costs
$ 329,698
% Funded by General Fund
100.0%
Total Staffing
FTE
Program Overview
This budget augments the existing library service currently provided to our community through the Santa Clara County (SCC) Library Joint Powers Authority.
Service Objectives
Provide increased library service for our constituents through support of 12 additional operational hours per week.
Explore partnerships with the SCC Library for recreation and community programs.
Proposed Budget
It is recommended that City Council approve a budget of $329,698 for the Library Services program. This represents a decrease of $270,568 (-45.1%) from the FY 2022-23 Adopted Budget.
The cost for additional operational hours is confirmed from the Santa Clara County Library District and estimated lower due to reimbursements received from the State.
There were no actual expenses in FY 2020-21. The budget was intended to fund the GoGoBiblio Program, which was a two-year commitment approved in 2019. However, the program didn't run due to the pandemic and the Santa Clara County Library District didn't ask for the funds that fiscal year.
There were also no actual expenses in FY 2021-22. The pandemic caused a delay in the completion of the Cupertino Library Expansion project, which delayed the resumption of full operating hours more than halfway through the fiscal year. For this reason, and additional funding available elsewhere, the Santa Clara County Library District also didn't ask for the funds that fiscal year.
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.
It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed
Budget for the current
fiscal year.
FY 2023-24 Proposed Budget
Parks and Recreation
359
Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Transfers In
$
-
$ 403,304
$
-
$
-
Total Revenues
$
-
$ 403,304
$
-
$
-
Expenditures
Contract Services
$
-
$
-
$ 419,452
$ 160,000
Cost Allocation
$ 198,415
$ 233,790
$ 180,814
$ 169,698
Total Expenditures
$ 198,415
$ 233,790
$ 600,266
$ 329,698
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 198,415
$ (169,514)
$ 600,266
$ 329,698
Staffing
There is no staffing associated with this program.
FY 2023-24 Proposed Budget
Parks and Recreation
360
Administration
Budget Unit 100-61-602
General Fund - Business and Community Services - Administration Budget at a Glance
2024 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 587,782
Fund Balance
$
-
General Fund Costs
$ 587,782
% Funded by General Fund
100.0%
Total Staffing
3.0 FTE
Program Overview
The Business Division supports department programs and services through the provision of customer service and analytical support, development, and administration of policies. The division is also responsible for the department's front line communication with the public for classes, programs, and facility information. This division also manages Quinlan Community Center (QCC) and Community Hall, as well as facility and park picnic rentals.
Service Objectives
Provide first-rate customer service through the implementation of consistent policies, procedures, and performance standards.
Administer recreation soOware system for customer registration, memberships, point-of-sale, and facility rentals.
Collect and analyze data from customer satisfaction surveys and program and revenue reports to improve programs and services.
Ensure the delivery of clear and up to date communication on current programs and events to community members.
Issue parks and facilities permits for individual customers as well as community festivals and events that promote our diverse culture and connected community.
Maintain a positive relationship with neighborhoods adjacent to our facilities and parks.
Proposed Budget
It is recommended that City Council approve a budget of $587,782 for the Administration program. This represents a decrease of $54,286 (-8.5%) from the FY 2022-23 Adopted Budget.
The table below illustrates the reductions made to the original FY 2023-24 Budget. This budget was developed by taking the previous year's base budget and incorporating additional ongoing costs, while also adjusting material and contract expenses based on the Consumer Price Index (CPI), where applicable.
FY 2023-24 Proposed Budget
Parks and Recreation
361
Description
FY 2023-24 Original
Budget
FY 2023-24 Reduced
Budget
Reduction
Service Impact
Materials
$2,746
$1,151
$1,595
Reduced funding for staff
memberships, training, and
general supplies.
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.
It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed
Budget for the current
fiscal year.
Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Total Revenues
$
-
$
-
$
-
$
-
Expenditures
Employee Compensation
$ 308,484
$ 239,347
$ 280,090
$ 259,139
Employee Benefits
$ 173,798
$ 150,189
$ 172,255
$ 142,933
Materials
$ 476
$ 839
$ 2,440
$ 1,151
Cost Allocation
$ 254,093
$ 227,216
$ 187,222
$ 184,545
Contingencies
$
-
$
-
$ 61
$ 14
Total Expenditures
$ 736,851
$ 617,591
$ 642,068
$ 587,782
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 736,851
$ 617,592
$ 642,068
$ 587,782
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.
Position Title
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
OFFICE ASSISTANT
1.00 1.00
1.00 1.00
RECREATION COORDINATOR
0.35 0.35
0.35 0
RECREATION SUPERVISOR
0.40 0.20
0 0
SR OFFICE ASSISTANT
2.00 2.00
2.00 2.00
Total
3.75 3.55
3.35 3.00
Staff time has been reallocated to better reflect actual time spent in this program.
FY 2023-24 Proposed Budget
Parks and Recreation
362
Cultural Events
Budget Unit 100-61-605
General Fund - Business and Community Services - Cultural Events Budget at a Glance
2024 Proposed Budget
Total Revenues
$ 30,500
Total Expenditures
$ 373,395
Fund Balance
$
-
General Fund Costs
$ 342,895
% Funded by General Fund
91.8%
Total Staffing
1.0 FTE
Program Overview
The Business and Community Service Division's events program produces the City's special events including 4th of July festivities and Big Bunny 5K, and those hosted at Memorial Park and Quinlan Community Center including the Summer Concert Series, Movies in the Park, Shakespeare in the Park, and Tree Lighting. This staff also serves as liaison and issues permits for community festivals at Memorial Park including the Cherry Blossom Festival, Rotary Fall Festival, Veteran's Day Memorial Ceremony, Diwali Festival, Bhubaneswar Sister City's India Heritage Fair, Dilli Haat, Holi, Relay for Life, Egg Hunt, and more.
Service Objectives
Provide a summer concert series at Memorial Park.
Produce a summer movie series at Memorial Park.
Partner with the San Francisco Shakespeare Company to produce Free Shakespeare in the Park in Cupertino.
Organize and facilitate the 4th of July Independence Day celebration and fireworks show.
Organize and facilitate the Big Bunny 5K fun run.
Bring the community together with the annual Tree Lighting celebration.
Serve as liaison and issue special event permits to nonprofit organization event producers to ensure successful community and cultural festivals in Memorial Park and Civic Center Plaza.
Proposed Budget
It is recommended that City Council approve a budget of $373,395 for the Cultural Events program. This represents a decrease of $119,748 (-24.3%) from the FY 2022-23 Adopted Budget.
There is an increase due to increases in employee compensation and benefits, which reflect the cost-of-living adjustments approved by the City Council in August 2022.
The table below illustrates the reductions made to the original FY 2023-24 Budget. This budget was developed by taking the previous year's base budget and incorporating additional ongoing costs, while also adjusting material and contract expenses based on the Consumer Price Index (CPI), where applicable.
FY 2023-24 Proposed Budget
Parks and Recreation
363
Description
FY 2023-24 Original
Budget
FY 2023-24 Reduced
Budget
Reduction
Service Impact
Materials
$38,222
$17,763
$20,459
Reduced funding for 4th of
July, Big Bunny 5K, and Tree
Lighting events.
Contract
Services
$229,856
$87,456
$142,400
Removed contract services
funds for 4th of July evening
fireworks, Shakespeare in the
Park, Movies in the Park, and
City paid expenses to cover
Sheriff's costs for festivals.
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.
It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed
Budget for the current
fiscal year.
Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Miscellaneous Revenue
$
-
$ 1,221
$ 31,000
$ 30,500
Total Revenues
$
-
$ 1,221
$ 31,000
$ 30,500
Expenditures
Employee Compensation
$ 47,926
$ 60,544
$ 130,441
$ 135,799
Employee Benefits
$ 28,554
$ 31,004
$ 47,977
$ 49,092
Materials
$ 17,436
$ 11,501
$ 36,058
$ 17,763
Contract Services
$ 8,265
$ 147,282
$ 217,784
$ 87,456
Cost Allocation
$ 58,947
$ 52,995
$ 54,537
$ 81,970
Contingencies
$
-
$
-
$ 6,346
$ 1,315
Total Expenditures
$ 161,128
$ 303,326
$ 493,143
$ 373,395
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 161,129
$ 302,105
$ 462,143
$ 342,895
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.
FY 2023-24 Proposed Budget
Parks and Recreation
364
Position Title
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
RECREATION COORDINATOR
0.50 0.50
0.65 0.75
RECREATION MANAGER
0 0
0.25 0.25
Total
0.50 0.50
0.90 1.00
Staff time is being reallocated to better reflect actual time spent in this program.
FY 2023-24 Proposed Budget
Parks and Recreation
365
Facilities
Budget Unit 100-61-630
General Fund - Business and Community Services - Facilities Budget at a Glance
2024 Proposed Budget
Total Revenues
$ 190,992
Total Expenditures
$ 390,500
Fund Balance
$
-
General Fund Costs
$ 199,508
% Funded by General Fund
51.1%
Total Staffing
2.3 FTE
Program Overview
Community Hall provides space for City Council meetings and various Commission meetings, as well as facility rental space available for a variety of activities including business meetings, community events, and Cupertino Library programs. The Quinlan Community Center houses the administrative office of the Parks and Recreation Department and serves as facility space for rentals and a variety of recreational, social, and community activities.
The Creekside Park building provides community members with facility space which can be used for a variety of activities.
Service Objectives
Quinlan Community Center
Provide a rental facility for community meetings, business functions, social events, and other similar activities.
Offer in-person and online registration for recreation programs.
Schedule facility space for contractual and staff-run classes and camps.
House the Cupertino Historical Society.
Serve as an Emergency Operations Shelter in case of disasters.
Community Hall
Provide a rental facility for community meetings, business functions, social events, and other similar activities.
Provide a facility for City Channel programming, and City Council, Planning Commission, Parks and Recreation Commission and other City meetings.
Creekside Park Building:
Provide a park or picnic facility for nonprofit board meetings, birthday parties, school group picnics, and other similar activities.
Schedule facility space for contractual and staff-run classes and camps.
Provide space for a year-round farmers' market.
FY 2023-24 Proposed Budget
Parks and Recreation
366
Proposed Budget
It is recommended that City Council approve a budget of $390,500 for the Facilities program. This represents a decrease of $16,506 (-4.1%) from the FY 2022-23 Adopted Budget.
The table below illustrates the reductions made to the original FY 2023-24 Budget. This budget was developed by taking the previous year's base budget and incorporating additional ongoing costs, while also adjusting material and contract expenses based on the Consumer Price Index (CPI), where applicable.
Description
FY 2023-24 Original
Budget
FY 2023-24 Reduced
Budget
Reduction
Service Impact
Materials
$30,092
$19,585
$10,507
Reduced funding for materials,
supplies, and meeting
expenses. Reduced summer
staff event for part-time staff.
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.
It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed
Budget for the current
fiscal year.
Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Use of Money and Property
$ 12,061
$ 149,113
$ 145,000
$ 151,500
Charges for Services
$ 37,055
$ 54,060
$ 58,660
$ 39,492
Total Revenues
$ 49,116
$ 203,173
$ 203,660
$ 190,992
Expenditures
Employee Compensation
$ 185,667
$ 179,174
$ 263,790
$ 263,714
Employee Benefits
$ 90,201
$ 78,350
$ 103,297
$ 97,525
Materials
$ 9,722
$ 6,303
$ 29,105
$ 19,585
Contract Services
$ 210
$ 3,437
$ 9,840
$ 9,315
Contingencies
$
-
$
-
$ 974
$ 361
Total Expenditures
$ 285,800
$ 267,264
$ 407,006
$ 390,500
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 236,685
$ 64,089
$ 203,346
$ 199,508
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.
FY 2023-24 Proposed Budget
Parks and Recreation
367
Position Title
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
FACILITY ATTENDANT
2.00 2.00
2.00 2.00
RECREATION MANAGER
0 0
0.25 0.25
RECREATION SUPERVISOR
0.50 0.20
0 0
Total
2.50 2.20
2.25 2.25
There are no changes to the current level of staffing.
FY 2023-24 Proposed Budget
Parks and Recreation
368
Administration
Budget Unit 100-62-608
General Fund - Recreation and Education - Administration Budget at a Glance
2024 Proposed Budget
Total Revenues
$ 28,000
Total Expenditures
$ 685,123
Fund Balance
$
-
General Fund Costs
$ 657,123
% Funded by General Fund
95.9%
Total Staffing
3.0 FTE
Program Overview
This program includes administrative support of senior programs offered at the Senior Center. Administrative duties support the facility and senior programs that focus on enhancing a healthy lifestyle through quality education, recreation, travel, socials, community resources, volunteer opportunities, and facility rentals.
Service Objectives
Provide management and supervision of all programs, activities, personnel, and facilities within the senior services division.
Establish program goals and priorities.
Ensure operational hours accommodate community desires.
Provide first-rate customer service and manage customer registration, memberships, point-of-sale, and facility rentals at the Senior Center.
Proposed Budget
It is recommended that City Council approve a budget of $685,123 for the Administration program. This represents a decrease of $28,710 (-4.0%) from the FY 2022-23 Adopted Budget.
The table below illustrates the reductions made to the original FY 2023-24 Budget. This budget was developed by taking the previous year's base budget and incorporating additional ongoing costs, while also adjusting material and contract expenses based on the Consumer Price Index (CPI), where applicable.
Description
FY 2023-24 Original
Budget
FY 2023-24 Reduced
Budget
Reduction
Service Impact
Materials
$14,969
$11,480
$3,489
Reduced funding for staff
expenses, training, and general
supplies.
Revenues and Expenditures
FY 2023-24 Proposed Budget
Parks and Recreation
369
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.
It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed
Budget for the current
fiscal year.
Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Use of Money and Property
$ (320)
$ 3,620
$ 12,500
$ 28,000
Miscellaneous Revenue
$ 1,125
$
-
$
-
$
-
Total Revenues
$ 805
$ 3,620
$ 12,500
$ 28,000
Expenditures
Employee Compensation
$ 264,940
$ 214,498
$ 369,426
$ 368,351
Employee Benefits
$ 122,697
$ 98,575
$ 155,590
$ 142,241
Materials
$ 4,457
$ 3,238
$ 14,813
$ 11,480
Contract Services
$ 1,074
$ 154
$ 3,640
$ 4,490
Cost Allocation
$ 240,121
$ 192,579
$ 169,903
$ 158,361
Contingencies
$
-
$
-
$ 461
$ 200
Total Expenditures
$ 633,289
$ 509,044
$ 713,833
$ 685,123
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 632,484
$ 505,425
$ 701,333
$ 657,123
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.
Position Title
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
FACILITY ATTENDANT
1.00 1.00
1.00 1.00
RECREATION COORDINATOR
0.30 0.30
0.30 0.20
RECREATION MANAGER
0 0
0 0.75
RECREATION SUPERVISOR
0.75 0.75
0.75 0
SR OFFICE ASSISTANT
1.00 1.00
1.00 1.00
Total
3.05 3.05
3.05 2.95
Staff time is being reallocated to beHer reflect actual time spent in this program and the Recreation Supervisor position was reclassified as a Recreation Manager based on the current duties and tasks assigned to that position.
FY 2023-24 Proposed Budget
Parks and Recreation
370
Youth Teen Recreation
Budget Unit 580-62-613
Recreation Program - Recreation and Education - Youth Teen Recreation Budget at a Glance
2024 Proposed Budget
Total Revenues
$ 1,258,800
Total Expenditures
$ 1,704,199
Fund Balance
$ (445,399)
General Fund Costs
$
-
% Funded by General Fund
0.0%
Total Staffing
1.7 FTE
Program Overview
This program encompasses fee-based youth and teen programs such as academic and enrichment classes, STEAM programming, recreational camps, preschool, and special events, enrichment classes for adults, and special interest programming.
Service Objectives
Provide a preschool program, summer camps, and an extensive variety of contract classes for youth, teens, and adults.
Promote programs through social media to increase community awareness and interest in programs.
Increase the number of youth and teen Science, Technology, Engineering, Art, and Math (STEAM) programs offered.
Expand all-day summer camp offerings to meet daycare needs of working families.
Provide family-oriented programs designed to increase community engagement.
Provide safe, fun, life-long learning activities that promote the foundations of self-confidence, skill development, and personal growth.
Provide programs that enhance cultural awareness to youth and teens.
Proposed Budget
It is recommended that City Council approve a budget of $1,704,199 for the Youth Teen Recreation program. This represents an increase of $199,990 (13.3%) from the FY 2022-23 Adopted Budget.
This is mainly due to an increase in contract services from the rising need of in-person programs, classes, and camps. Since the reopening of recreational facilities from the pandemic, there's been a steady increase in participation of several current contracted programs. The increase is in response to the current demand.
The table below illustrates the reductions made to the original FY 2023-24 Budget. This budget was developed by taking the previous year's base budget and incorporating additional ongoing costs, while also adjusting material and contract expenses based on the Consumer Price Index (CPI), where applicable.
FY 2023-24 Proposed Budget
Parks and Recreation
371
Description
FY 2023-24 Original
Budget
FY 2023-24 Reduced
Budget
Reduction
Service Impact
Materials
$34,601
$25,547
$9,054
Reduced funding for
Preschool (i.e. snacks and
paid trips), City run
summer camps, job fairs,
and school events for part-
time staff.
Contract Services
$1,068,555
$943,555
$125,000
Removed contract services
funds for new and
prospective youth and teen
program instructors.
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.
It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed
Budget for the current
fiscal year.
Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Charges for Services
$ 351,184
$ 854,411
$ 674,550
$ 1,258,800
Total Revenues
$ 351,184
$ 854,411
$ 674,550
$ 1,258,800
Expenditures
Employee Compensation
$ 131,866
$ 228,842
$ 394,702
$ 400,718
Employee Benefits
$ 59,981
$ 46,063
$ 101,525
$ 100,423
Materials
$ 1,252
$ 8,431
$ 33,396
$ 25,547
Contract Services
$ 172,604
$ 504,134
$ 790,249
$ 943,555
Cost Allocation
$ 141,704
$ 176,360
$ 111,417
$ 168,316
Other Financing Uses
$ 52,329
$ 53,526
$ 52,329
$ 53,526
Contingencies
$
-
$
-
$ 20,591
$ 12,114
Total Expenditures
$ 559,736
$ 1,017,356
$ 1,504,209
$ 1,704,199
Fund Balance
$ (208,552)
$ (162,944)
$ (829,659)
$ (445,399)
General Fund Costs
$
-
$
-
$
-
$
-
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.
FY 2023-24 Proposed Budget
Parks and Recreation
372
Position Title
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
RECREATION COORDINATOR
1.35 1.35
1.50 1.50
RECREATION MANAGER
0 0
0.20 0.20
RECREATION SUPERVISOR
0.25 0.35
0 0
Total
1.60 1.70
1.70 1.70
There are no changes to the current level of staffing.
FY 2023-24 Proposed Budget
Parks and Recreation
373
Senior Center
Budget Unit 100-62-623
General Fund - Recreation and Education - Senior Center Budget at a Glance
2024 Proposed Budget
Total Revenues
$ 240,000
Total Expenditures
$ 813,480
Fund Balance
$
-
General Fund Costs
$ 573,480
% Funded by General Fund
70.5%
Total Staffing
2.1 FTE
Program Overview
This program includes the coordination and delivery of program services for seniors at the Senior Center. Staff coordinates a well-maintained Senior Center for adults age 50+ including senior adult recreation programs such as enrichment classes, educational presentations, group trips and tours, and social events. In addition, the Senior Center team leverages members to support programs and services through volunteer opportunities. Staff provides referrals for resources available to seniors.
Service Objectives
Enhance partnerships with the Santa Clara County Library District, De Anza College, and other local nonprofit agencies.
Provide appreciation event for senior volunteers who support the Parks and Recreation Department throughout the year.
Offer fitness and enrichment courses, educational presentations, group trips and tours, and socialization opportunities to adults age 50+.
Provide volunteer service opportunities for adults age 50+.
Provide a senior-focused annual health fair and senior resource referrals.
Proposed Budget
It is recommended that City Council approve a budget of $813,480 for the Senior Center program. This represents a decrease of $262,815 (-24.4%) from the FY 2022-23 Adopted Budget.
The table below illustrates the reductions made to the original FY 2023-24 Budget. This budget was developed by taking the previous year's base budget and incorporating additional ongoing costs, while also adjusting material and contract expenses based on the Consumer Price Index (CPI), where applicable.
FY 2023-24 Proposed Budget
Parks and Recreation
374
Description
FY 2023-24 Original
Budget
FY 2023-24 Reduced
Budget
Reduction
Service Impact
Materials
$147,814
$97,324
$50,490
Removed funding for the
50+ Scene and Volunteer
Fair event and reduced
funding for general
supplies (i.e. materials for
bingo program, volunteer
gifts, and friday lunch
program).
Contract
Services
$168,667
$128,190
$40,477
Removed contract services
funds for new and
prospective senior adult
recreation instructors and
rentals for the Volunteer
Fair.
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.
It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed
Budget for the current
fiscal year.
Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Charges for Services
$ 38,081
$ 68,829
$ 154,500
$ 240,000
Miscellaneous Revenue
$ 125
$ 1,300
$
-
$
-
Total Revenues
$ 38,206
$ 70,129
$ 154,500
$ 240,000
Expenditures
Employee Compensation
$ 332,944
$ 127,258
$ 414,263
$ 302,172
Employee Benefits
$ 160,139
$ 125,249
$ 158,309
$ 99,245
Materials
$ 5,718
$ 32,840
$ 116,673
$ 97,324
Contract Services
$ (86,272)
$ 27,134
$ 151,492
$ 128,190
Cost Allocation
$ 356,195
$ 294,244
$ 228,854
$ 183,730
Contingencies
$
-
$
-
$ 6,704
$ 2,819
Total Expenditures
$ 768,724
$ 606,725
$ 1,076,295
$ 813,480
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 730,517
$ 536,596
$ 921,795
$ 573,480
Staffing
FY 2023-24 Proposed Budget
Parks and Recreation
375
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.
Position Title
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
RECREATION COORDINATOR
2.70 2.70
2.70 1.80
RECREATION MANAGER
0 0
0 0.25
RECREATION SUPERVISOR
0.25 0.25
0.25 0
Total
2.95 2.95
2.95 2.05
Staffing has decreased due to the reallocation of a Recreation Coordinator position to the Outdoor Recreation program. The Recreation Supervisor position was reclassified as a Recreation Manager based on the current duties and tasks assigned to that position.
FY 2023-24 Proposed Budget
Parks and Recreation
376
Teen Programs
Budget Unit 100-62-639
General Fund - Recreation and Education - Teen Programs Budget at a Glance
2024 Proposed Budget
Total Revenues
$ 14,000
Total Expenditures
$ 279,358
Fund Balance
$
-
General Fund Costs
$ 265,358
% Funded by General Fund
95.0%
Total Staffing
0.8 FTE
Program Overview
This program supports teen programs and services for the Recreation and Education Division. It provides for the supervision and support for the Youth Activity Board and the teen summer volunteer program and also produces teen events, such as the Cupertino Café, <hack> Cupertino, and the teen movie nights. This program also oversees the Monta Vista Recreation Center, which provides additional facility space for youth and teen programs and is home to a diverse array of recreation activities including gymnastics classes.
Service Objectives
Empower youth by creating enriching and stress-free programs that foster physical, mental, and social development.
Provide space for Cupertino Teens to de-stress, create, study, and to socially develop.
Create opportunities for youth and teens to build their leadership abilities by creating activities, events, and programs by teens for teens.
Create reciprocal engagement and outreach efforts between the City of Cupertino and Cupertino teens.
Provide the opportunity for teens to gain applied skills and develop leadership abilities by participating in the Leader in Training program.
Create programs that support mental health and wellness in youth and teens.
Monta Vista Recreation Center:
Provide space to host gymnastics, class, and camps.
Provide space to host additional youth and teen programs, classes, and camps.
Make space available for co-sponsored clubs and rentals.
Proposed Budget
It is recommended that City Council approve a budget of $279,358 for the Teen Programs program. This represents a decrease of $51,153 (-15.5%) from the FY 2022-23 Adopted Budget.
FY 2023-24 Proposed Budget
Parks and Recreation
377
The table below illustrates the reductions made to the original FY 2023-24 Budget. This budget was developed by taking the previous year's base budget and incorporating additional ongoing costs, while also adjusting material and contract expenses based on the Consumer Price Index (CPI), where applicable.
Description
FY 2023-24 Original
Budget
FY 2023-24 Reduced
Budget
Reduction
Service Impact
Materials
$54,629
$16,715
$37,914
Continued closure of the
Teen Center and reduced
funding for free Youth and
Teen events and programs
and end of season events for
part time staff. Removed
conferences and trainings.
Contract
Services
$4,000
$2,800
$1,200
Removed contract services
funds for the Youth Activity
Board and Bobateeno event.
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.
It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed
Budget for the current
fiscal year.
Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Use of Money and Property
$
-
$
-
$ 1,900
$ 14,000
Charges for Services
$
-
$
-
$ 1,900
$
-
Total Revenues
$
-
$
-
$ 3,800
$ 14,000
Expenditures
Employee Compensation
$ 38,112
$ 61,336
$ 183,394
$ 145,290
Employee Benefits
$ 15,322
$ 24,010
$ 39,807
$ 38,818
Materials
$ 3,513
$ 11,978
$ 51,506
$ 16,715
Contract Services
$ 40,841
$
-
$ 7,800
$ 2,800
Cost Allocation
$ 28,397
$ 67,715
$ 46,734
$ 75,491
Contingencies
$
-
$
-
$ 1,270
$ 244
Total Expenditures
$ 126,185
$ 165,039
$ 330,511
$ 279,358
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 126,185
$ 165,039
$ 326,711
$ 265,358
Staffing
FY 2023-24 Proposed Budget
Parks and Recreation
378
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.
Position Title
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
RECREATION COORDINATOR
0.35 0.35
0.50 0.50
RECREATION MANAGER
0 0
0.25 0.25
RECREATION SUPERVISOR
0.20 0.40
0 0
Total
0.55 0.75
0.75 0.75
There are no changes to the current level of staffing.
FY 2023-24 Proposed Budget
Parks and Recreation
379
Neighborhood Events
Budget Unit 100-62-640
General Fund - Recreation and Education - Neighborhood Events Budget at a Glance
2024 Proposed Budget
Total Revenues
$ 4,000
Total Expenditures
$ 84,623
Fund Balance
$
-
General Fund Costs
$ 80,623
% Funded by General Fund
95.3%
Total Staffing
0.3 FTE
Program Overview
The Neighborhood Programs provide a varied schedule of summer events in neighborhood parks. Events include outdoor concerts, outdoor movies, performances, and free arts and fitness programs in the parks. These programs are designed to engage new customers and to promote current programs.
Service Objectives
To provide outdoor summer concerts in neighborhood parks.
To provide outdoor summer movies in neighborhood parks.
To provide outdoor summer fitness opportunities in neighborhood parks.
To provide outdoor summer arts opportunities in neighborhood parks.
To provide an array of outdoor cultural special events in neighborhood parks.
To provide activities for kids and families of all ages.
Proposed Budget
It is recommended that City Council approve a budget of $84,623 for the Neighborhood Events program. This represents a decrease of $69,684 (-45.2%) from the FY 2022-23 Adopted Budget.
The decrease is due to the cancellation of most summer events including part-time staffing.
The table below illustrates the reductions made to the original FY 2023-24 Budget. This budget was developed by taking the previous year's base budget and incorporating additional ongoing costs, while also adjusting material and contract expenses based on the Consumer Price Index (CPI), where applicable.
FY 2023-24 Proposed Budget
Parks and Recreation
380
Description
FY 2023-24 Original
Budget
FY 2023-24 Reduced
Budget
Reduction
Service Impact
Materials
$17,323
$3,377
$13,946
Removed materials and
supplies budget for most
Summer Events
, except for
concerts at the parks and the
Cupertino Campout.
Contract
Services
$62,827
$10,237
$52,590
Removed contract services
funds for most Summer
Events
, except for concerts
at the parks and the
Cupertino Campout.
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.
It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed
Budget for the current
fiscal year.
Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Charges for Services
$
-
$
-
$
-
$ 4,000
Total Revenues
$
-
$
-
$
-
$ 4,000
Expenditures
Employee Compensation
$ 9,544
$
-
$ 60,080
$ 43,321
Employee Benefits
$ 3,967
$ 176
$ 1,652
$ 12,077
Materials
$
-
$ 422
$ 15,318
$ 3,377
Contract Services
$ 460
$
-
$ 59,800
$ 10,237
Cost Allocation
$ 12,683
$ 27,411
$ 15,579
$ 15,441
Contingencies
$
-
$
-
$ 1,878
$ 170
Total Expenditures
$ 26,654
$ 28,009
$ 154,307
$ 84,623
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 26,654
$ 28,009
$ 154,307
$ 80,623
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.
FY 2023-24 Proposed Budget
Parks and Recreation
381
Position Title
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
RECREATION COORDINATOR
0 0
0 0.25
RECREATION SUPERVISOR
0.10 0.10
0 0
Total
0.10 0.10
0 0.25
Staff time is being reallocated to better reflect actual time spent in this program.
FY 2023-24 Proposed Budget
Parks and Recreation
382
Park Facilities
Budget Unit 100-63-612
General Fund - Sports, Safety and Outdoor Recreation - Park Facilities Budget at a Glance
2024 Proposed Budget
Total Revenues
$ 167,257
Total Expenditures
$ 1,269,657
Fund Balance
$
-
General Fund Costs
$ 1,102,400
% Funded by General Fund
86.8%
Total Staffing
3.2 FTE
Program Overview
Blackberry Farm provides the community with recreational space to swim, picnic, enjoy ranger-led activities, and the Stevens Creek Trail. McClellan Ranch Preserve offers environmental education classes/creek tours to school groups, nature programs, and is the location of the Community Garden program and non-profit operations such as Grassroots Ecology, Santa Clara Valley Audubon Society, UCCE Master Gardeners, and Rolling Hills 4-H Club.
Service Objectives
Blackberry Farm Picnic Grounds and Pools:
Provide the community with two pools for recreation use and swim lessons.
Engage and provide the community with annual 4th of July and Pooch Plunge events.
Partner with the Audubon Society to provide Wildlife & Harvest Day at Blackberry Farm.
Increase residential usage of the facility.
Continue to offer Park Ranger-led activities such as interpretive walks, star-gazing events, and implement a Stevens Creek Corridor volunteer program.
McClellan Ranch Preserve:
Continue to offer drop-in visitor hours at the Environmental Education Center and Blacksmith Shop.
Partner with SCVAS, Grassroots Ecology, Watershed Stewardship Program Members, Santa Clara Valley Audubon Society, Rolling Hills 4H and UCCE Master Gardeners in providing public education programs.
Expand programming opportunities for youth and families.
Increase volunteer/docent opportunities at McClellan Ranch.
Continue to develop the community garden programming.
Proposed Budget
It is recommended that City Council approve a budget of $1,269,657 for the Park Facilities program. This represents an increase of $50,811 (4.2%) from the FY 2022-23 Adopted Budget.
FY 2023-24 Proposed Budget
Parks and Recreation
383
This increase is due to increases in employee compensation and benefits, which reflect the cost-of-living adjustments approved by the City Council in August 2022.
The table below illustrates the reductions made to the original FY 2023-24 Budget. This budget was developed by taking the previous year's base budget and incorporating additional ongoing costs, while also adjusting material and contract expenses based on the Consumer Price Index (CPI), where applicable.
Description
FY 2023-24 Original
Budget
FY 2023-24 Reduced
Budget
Reduction
Service Impact
Materials
$97,335
$44,354
$52,981
Reduced hours and meals
at the BBF Café. Reduced
funding for general
supplies, meeting expenses
(i.e. gear and meals), and
removed budget for the
Harvest Day event.
Contract
Services
$104,289
$97,669
$6,620
Removed contract services
funds for the Corridor
Stroll event, Harvest Day
event, and nonessential
trainings for staff.
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.
It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed
Budget for the current
fiscal year.
FY 2023-24 Proposed Budget
Parks and Recreation
384
Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Use of Money and Property
$ 19,389
$ 66,690
$ 90,757
$ 51,257
Charges for Services
$ 23,227
$ 128,517
$ 175,000
$ 116,000
Total Revenues
$ 42,616
$ 195,207
$ 265,757
$ 167,257
Expenditures
Employee Compensation
$ 414,084
$ 432,890
$ 678,976
$ 726,452
Employee Benefits
$ 154,064
$ 100,094
$ 172,107
$ 177,923
Materials
$ 29,835
$ 36,806
$ 94,202
$ 44,354
Contract Services
$ 80,076
$ 81,244
$ 102,503
$ 97,669
Cost Allocation
$ 229,792
$ 261,016
$ 166,140
$ 221,484
Special Projects
$ 3,218
$
-
$
-
$
-
Contingencies
$
-
$
-
$ 4,918
$ 1,775
Total Expenditures
$ 911,069
$ 912,050
$ 1,218,846
$ 1,269,657
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 868,454
$ 716,843
$ 953,089
$ 1,102,400
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.
Position Title
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
RECREATION COORDINATOR
2.18 2.18
1.98 1.98
RECREATION MANAGER
0 0
0.35 0.35
RECREATION SUPERVISOR
0.50 0.50
0 0
SR OFFICE ASSISTANT
0 0
0.85 0.85
Total
2.68 2.68
3.18 3.18
There are no changes to the current level of staffing.
FY 2023-24 Proposed Budget
Parks and Recreation
385
Administration
Budget Unit 100-63-615
General Fund - Sports, Safety and Outdoor Recreation - Administration Budget at a Glance
2024 Proposed Budget
Total Revenues
$
-
Total Expenditures
$
-
Fund Balance
$
-
General Fund Costs
$
-
% Funded by General Fund
0.0%
Total Staffing
0.0 FTE
Program Overview
In FY 2022-2023, this program was divided and absorbed into the Sports, Safety, and Outdoor Recreation - Park Facilities and Outdoor Recreation programs. A complete discussion of the program can be found under Budget Unit 100-63-612 and 580-63-620. This program will remain in order to maintain historical data, however once all prior year data as listed in the table below is $0, this program will be removed.
Proposed Budget
There is no budget requested for this program.
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.
It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed
Budget for the current
fiscal year.
FY 2023-24 Proposed Budget
Parks and Recreation
386
Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Total Revenues
$
-
$
-
$
-
$
-
Expenditures
Employee Compensation
$ 25,152
$ 19,660
$ 26,058
$
-
Employee Benefits
$ 9,821
$ 8,547
$ 9,665
$
-
Materials
$ 145
$ 145
$ 284
$
-
Cost Allocation
$ 31,790
$ 37,070
$ 23,654
$
-
Contingencies
$
-
$
-
$ 7
$
-
Total Expenditures
$ 66,908
$ 65,422
$ 59,668
$
-
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 66,907
$ 65,423
$ 59,668
$
-
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.
Position Title
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
RECREATION SUPERVISOR
0.45 0.45
0 0
Total
0.45 0.45
0 0
There is no staffing associated with this program.
FY 2023-24 Proposed Budget
Parks and Recreation
387
Blackberry Farm Golf Course
Budget Unit 560-63-616
Blackberry Farm - Sports, Safety and Outdoor Recreation - Blackberry Farm Golf Course Budget at a Glance
2024 Proposed Budget
Total Revenues
$ 520,250
Total Expenditures
$ 418,040
Fund Balance
$ 102,210
General Fund Costs
$
-
% Funded by General Fund
0.0%
Total Staffing
1.1 FTE
Program Overview
Blackberry Farm Golf Course provides a nine-hole golf facility to the community that serves all ages.
Service Objectives
Increase the golfer base through golf instruction, family events, high school golf team partnerships, and leagues.
Continue to operate a golf course pro shop where customers may purchase golfing accessories and concessions.
Proposed Budget
It is recommended that City Council approve a budget of $418,040 for the Blackberry Farm Golf Course program.
This represents a decrease of $250,406 (-37.5%) from the FY 2022-23 Adopted Budget.
There is an increase in employee compensation and benefits, which reflect the cost-of-living adjustments approved by the City Council in August 2022.
Contract services decreased due to the reallocation of the funds for the golf course maintenance contract from Parks and Recreation to Public Works. The amount can be found in 100-84-811 700-702.
The table below illustrates the reductions made to the original FY 2023-24 Budget. This budget was developed by taking the previous year's base budget and incorporating additional ongoing costs, while also adjusting material and contract expenses based on the Consumer Price Index (CPI), where applicable.
Description
FY 2023-24 Original
Budget
FY 2023-24 Reduced
Budget
Reduction
Service Impact
Materials
$18,090
$17,952
$138
Reduced funding for general
supplies.
Revenues and Expenditures
FY 2023-24 Proposed Budget
Parks and Recreation
388
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.
It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed
Budget for the current
fiscal year.
Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Use of Money and Property
$ 46,477
$ 47,675
$ 33,000
$ 51,250
Charges for Services
$ 564,126
$ 555,104
$ 400,600
$ 469,000
Total Revenues
$ 610,603
$ 602,779
$ 433,600
$ 520,250
Expenditures
Employee Compensation
$ 99,697
$ 139,339
$ 205,806
$ 224,345
Employee Benefits
$ 7,871
$ 6,297
$ 61,909
$ 64,869
Materials
$ 101,977
$ 116,539
$ 24,302
$ 17,952
Contract Services
$ 248,691
$ 281,992
$ 278,428
$ 22,111
Cost Allocation
$ 71,599
$ 47,903
$ 87,601
$ 85,430
Other Financing Uses
$ 2,832
$ 2,832
$ 2,832
$ 2,832
Contingencies
$
-
$
-
$ 7,568
$ 501
Total Expenditures
$ 532,667
$ 594,902
$ 668,446
$ 418,040
Fund Balance
$ 527,935
$ 87,870
$ (234,846)
$ 102,210
General Fund Costs
$ 450,000
$ 79,992
$
-
$
-
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.
Position Title
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
RECREATION COORDINATOR
1.00 1.00
0.65 0.65
RECREATION MANAGER
0 0
0.30 0.30
RECREATION SUPERVISOR
0.15 0.15
0 0
SR OFFICE ASSISTANT
0 0
0.15 0.15
Total
1.15 1.15
1.10 1.10
There are no changes to the current level of staffing.
FY 2023-24 Proposed Budget
Parks and Recreation
389
Outdoor Recreation
Budget Unit 580-63-620
Recreation Program - Sports, Safety and Outdoor Recreation - Outdoor Recreation Budget at a Glance
2024 Proposed Budget
Total Revenues
$ 639,775
Total Expenditures
$ 1,088,365
Fund Balance
$ (448,590)
General Fund Costs
$
-
% Funded by General Fund
0.0%
Total Staffing
2.1 FTE
Program Overview
This program encompasses the coordination and delivery of a wide range of sports, fitness, and outdoor activities for youth and adults.
Service Objectives
Operate a summer learn-to-swim program for infants, children, teens, and adults.
Coordinate spring, summer, and fall adult softball leagues.
Increase adult sports league programming.
Provide sports, dance, fitness, and wellness classes for youth, teens, and adults.
Provide sports, fitness, and outdoor camps for youth and teens.
Provide a summer nature and science program.
Manage user group field rentals under the Cupertino Union School District/City Joint Use Agreement.
Increase nature, blacksmithing, and environmental classes for parent/child, teens, and adults.
Offer fee-based gardening programs for youth and adults.
Proposed Budget
It is recommended that City Council approve a budget of $1,088,365 for the Outdoor Recreation program. This represents an increase of $219,350 (25.2%) from the FY 2022-23 Adopted Budget.
This increase is due to increases in employee compensation and benefits, which reflect the cost-of-living adjustments approved by the City Council in August 2022.
The table below illustrates the reductions made to the original FY 2023-24 Budget. This budget was developed by taking the previous year's base budget and incorporating additional ongoing costs, while also adjusting material and contract expenses based on the Consumer Price Index (CPI), where applicable.
FY 2023-24 Proposed Budget
Parks and Recreation
390
Description
FY 2023-24 Original
Budget
FY 2023-24 Reduced
Budget
Reduction
Service Impact
Materials
$21,788
$15,158
$6,630
Reduced funding for
general supplies and
meeting expenses.
Removed paid trips
for summer camps
and end of summer
events for part-time
staff. Cancellation of
FitFest program.
Contract
Services
$535,239
$375,123
$160,116
Reduced contract
services funds for
new and prospective
outdoor recreation
instructors and
nonessential
trainings for staff.
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.
It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed
Budget for the current
fiscal year.
FY 2023-24 Proposed Budget
Parks and Recreation
391
Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Use of Money and Property
$ 82,033
$ 145,878
$ 317,000
$ 150,000
Charges for Services
$ 157,654
$ 293,839
$ 545,000
$ 489,775
Total Revenues
$ 239,687
$ 439,717
$ 862,000
$ 639,775
Expenditures
Employee Compensation
$ 180,493
$ 195,015
$ 254,081
$ 381,115
Employee Benefits
$ 89,657
$ 70,281
$ 61,291
$ 113,597
Materials
$ 3,573
$ 4,746
$ 22,172
$ 15,158
Contract Services
$ 50,436
$ 123,485
$ 354,179
$ 375,123
Cost Allocation
$ 172,743
$ 170,677
$ 115,554
$ 144,967
Special Projects
$ 6,214
$
-
$
-
$
-
Other Financing Uses
$ 52,329
$ 53,526
$ 52,329
$ 53,526
Contingencies
$
-
$
-
$ 9,409
$ 4,879
Total Expenditures
$ 555,445
$ 617,730
$ 869,015
$ 1,088,365
Fund Balance
$ 846,242
$ 628,795
$ 368,985
$ (448,590)
General Fund Costs
$ 1,162,000
$ 806,809
$ 376,000
$
-
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.
Position Title
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
RECREATION COORDINATOR
1.70 1.70
0.45 1.40
RECREATION MANAGER
0 0
0.30 0.70
RECREATION SUPERVISOR
0.15 0.15
0.30 0
Total
1.85 1.85
1.05 2.10
Staffing has increased due to the reallocation of a Recreation Coordinator position from the Senior Center program. The Recreation Supervisor position was reclassified as a Recreation Manager based on the current duties and tasks assigned to that position.
FY 2023-24 Proposed Budget
Parks and Recreation
392
Sports Center Operations
Budget Unit 570-63-621
Sports Center - Sports, Safety and Outdoor Recreation - Sports Center Operations Budget at a Glance
2024 Proposed Budget
Total Revenues
$ 2,625,000
Total Expenditures
$ 2,841,678
Fund Balance
$ (216,678)
General Fund Costs
$
-
% Funded by General Fund
0.0%
Total Staffing
2.4 FTE
Program Overview
The Cupertino Sports Center offers a variety of health and wellness activities including a full fitness center, and a wide assortment of fitness classes, youth sports classes, and a variety of racquet sports, including tennis, table tennis, pickle ball, and badminton classes, camps, and programs.
Service Objectives
Increase memberships, participation in fitness classes, and enrollment in contract camps and classes.
Market programs through social media, the recreation schedule, electronic sign on Stevens Creek Blvd., and the City website.
Collaborate with Public Works to ensure successful implementation of Capital Improvement Projects.
Explore new program offerings.
Proposed Budget
It is recommended that City Council approve a budget of $2,841,678 for the Sports Center Operations program.
This represents a decrease of $34,404 (-1.2%) from the FY 2022-23 Adopted Budget.
The table below illustrates the reductions made to the original FY 2023-24 Budget. This budget was developed by taking the previous year's base budget and incorporating additional ongoing costs, while also adjusting material and contract expenses based on the Consumer Price Index (CPI), where applicable.
FY 2023-24 Proposed Budget
Parks and Recreation
393
Description
FY 2023-24 Original
Budget
FY 2023-24 Reduced
Budget
Reduction
Service Impact
Materials
$64,779
$38,144
$26,635
Reduced funding for new
fitness equipment, general
supplies, marketing, and
meeting expenses.
Contract
Services
$2,078,983
$2,039,983
$39,000
Reduced contract services
funds for new and
prospective sports
instructors.
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.
It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed
Budget for the current
fiscal year.
Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Use of Money and Property
$ 272,807
$ 345,180
$ 350,000
$ 375,000
Charges for Services
$ 1,537,387
$ 2,451,149
$ 2,250,000
$ 2,250,000
Total Revenues
$ 1,810,194
$ 2,796,329
$ 2,600,000
$ 2,625,000
Expenditures
Employee Compensation
$ 257,539
$ 272,275
$ 420,887
$ 404,557
Employee Benefits
$ 82,496
$ 66,695
$ 126,566
$ 126,253
Materials
$ 16,493
$ 24,295
$ 63,087
$ 38,144
Contract Services
$ 1,288,732
$ 2,194,486
$ 2,033,320
$ 2,039,983
Cost Allocation
$ 190,035
$ 229,894
$ 171,128
$ 192,546
Other Financing Uses
$ 8,684
$ 14,218
$ 8,684
$ 14,218
Contingencies
$
-
$
-
$ 52,410
$ 25,977
Total Expenditures
$ 1,843,979
$ 2,801,863
$ 2,876,082
$ 2,841,678
Fund Balance
$ 626,214
$ (5,533)
$ (276,082)
$ (216,678)
General Fund Costs
$ 660,000
$
-
$
-
$
-
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.
FY 2023-24 Proposed Budget
Parks and Recreation
394
Position Title
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
OFFICE ASSISTANT
1.00 1.00
1.00 1.00
RECREATION COORDINATOR
1.00 1.00
0.80 0.85
RECREATION MANAGER
0 0
0 0.55
RECREATION SUPERVISOR
0.25 0.45
0.70 0
Total
2.25 2.45
2.50 2.40
Staff time is being reallocated to beHer reflect actual time spent in this program. The Recreation Supervisor position was reclassified as a Recreation Manager based on the current duties and tasks assigned to that position.
FY 2023-24 Proposed Budget
Parks and Recreation
395
This page intentionally left blank.
FY 2023-24 Proposed Budget
Parks and Recreation
396