Community Development
FY 2023-24 Proposed Budget
Community Development
397
This page intentionally left blank.
FY 2023-24 Proposed Budget
Community Development
398
Department Overview
Budget Units
Budget Unit
Program
2024 Proposed Budget
Community Development
$ 571,523
100-70-700
Community Development Administration
$ 571,523
Planning
$ 4,646,941
100-71-701
Current Planning
$ 3,413,213
100-71-702
Mid and Long Term Planning
$ 1,233,728
100-71-704
Annexations
$
-
Housing Services
$ 1,816,040
260-72-707
CDBG General Admin
$ 132,578
260-72-709
CDBG Capital/Housing Projects
$ 460,487
260-72-710
CDBG Public Service Grants
$ 55,028
265-72-711
BMR Affordable Housing Fund
$ 986,244
100-72-712
Human Service Grants
$ 181,703
Building
$ 4,862,584
100-73-713
General Building
$ 947,871
100-73-714
Building Plan Review
$ 2,302,495
100-73-715
Building Code Enforcement
$ 1,523,406
100-73-718
Muni Code Enforcement
$ 88,812
Code Enforcement
$ 1,402,507
100-74-202
Code Enforcement
$ 1,402,507
Total
$ 13,299,595
FY 2023-24 Proposed Budget
Community Development
399
Budget at a Glance
2024 Proposed Budget
Total Revenues
$ 10,992,162
Total Expenditures
$ 13,299,595
Fund Balance
$ 3,490,775
General Fund Costs
$ 5,798,208
% Funded by General Fund
43.6%
Total Staffing
34.4 FTE
Organization
Benjamin Fu
, Director of Community Development
As part of an expenditure reduction strategy, the following vacant positions are being removed from the budget:
Office Assistant
Senior Housing Planner
Permit Center Manager
FY 2023-24 Proposed Budget
Community Development
400
Performance Measures
Goal: Review and guide development activity to ensure compliance with relevant codes and policies, and alignment with community values to promote and enhance Cupertino's community-wide quality of life.
Benefit: Cupertino is a thriving city to live, work, learn and play.
FY 2023-24 Proposed Budget
Community Development
401
Performance Measure
FY 2021
July-June
FY 2022
July-June
FY 2023
July-Dec
Ongoing
Target
Building permit applications shall
be plan reviewed within 15
business days.
93%
87%
86%
80%
Customer/Applicants visiting the
Building Permit Counter shall be
assisted within 15 minutes
*
83%
85%
80%
Applicants visiting the Planning
Counter shall be assisted within
15 minutes
*
87%
85%
50%
Building permit applications
reviewed/issued over-the-counter
(OTC)
*
60%
56%
75%
Below market-rate rental and
purchase vacancies filled
14 24
11 15 per year
Housing resources and referrals
provided
129
117
55 100 per year
Complimentary/courtesy prelim
app reviews completed within 4
weeks
79%
68%
34%
80%
Average number of days to
initiate investigation of code
complaints
0.077
0.19 0.444
< 7
Code enforcement cases resolved
without issuance of citations
98%
91%
91%
80%
Landlord-tenant counseling and
dispute resolution cases provided
46 57
25 100 per year
Public Outreach Events
*
2 3
12 per year
Funds received from Community
Block Grant (CDBG) federal
entitlement program
$389,249
$412,800
$388,459***
Comply with
HUD's annual
timeliness test
* No data due to closure of city hall.
FY 2023-24 Proposed Budget
Community Development
402
** In-person appointments started July 15, 2021, the counters were temporarily closed in January 10, 2022, due to the surge of the COVID-19 Omicron variant and reopened April 2022. ***Dollar amount from HUD is for the whole fiscal year.
FY 2023-24 Proposed Budget
Community Development
403
Workload Indicators
Planning Division
Workload Indicator
FY 2021
July-June
FY 2022
July-June
FY 2023
July-Dec
Number of preliminary reviews
162
142
90 Number of planning applications received
237
301
202
Number of planning counter inquiries
*
217**
535
Housing Services Division
Workload Indicator
FY 2021
July-June
FY 2022
July-June
FY 2023
July-Dec
Number of housing resources and referrals
129
150
75 Number of BMR rental and ownership
vacancies filled
14 24
11 Number of landlord tenant counseling and
dispute cases received
46 57
25 Number of annual HUD documents (CAPER,
Action Plan, Consolidated Plan, Affirmatively
Furthering Fair Housing) completed
2 2
0 Housing and Human Services Grant Funds
inquiries
9 9
4 Building Division
Workload Indicator
FY 2021
July-June
FY 2022
July-June
FY 2023
July-Dec
Number of permits received
2.364
2,380
1,230
Number of inspections requested
13,374
11,906
5,820
Number of building counter inquiries
*
406**
946
* No data due to the Shelter in Place order
** In-person appointments started July 15, 2021, the counters were temporarily closed in January 10, 2022, due to the surge of the Omicron variant of Covid-19.
Proposed Budget
It is recommended that City Council approve a budget of $13,299,595 for the Community Development department. This represents an increase of $173,371 (1.3%) from the FY 2022-23 Adopted Budget.
This budget is relatively unchanged from last fiscal year.
FY 2023-24 Proposed Budget
Community Development
404
The table below illustrates the reductions made to the original FY 2023-24 Budget. This budget was developed by taking the previous year's base budget and incorporating additional ongoing costs, while also adjusting material and contract expenses based on the Consumer Price Index (CPI), where applicable.
Service
FY 2023-24 Original
Budget
FY 2023-24 Reduced
Budget
Reduction
Service Impact
Materials
$1,186,321
$1,121,866
$64,455
Reduced conference
attendance, professional
development
opportunities, and
materials and supplies.
Contract
Services
$655,080
$565,580
$89,500
Termination of on-call
contracts and negotiation
of new contracts will
reduce service level and
response time.
FY 2023-24 Proposed Budget
Community Development
405
Proposed Expenditures by Division
Department Expenditure History
Revenues and Expenditures
36.6%
34.9%
13.7%
10.5%
Building
Planning
Housing Services
Code Enforcement
Community Development
$11.2M
$12.6M
$13.1M
$13.3M
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
FY 2023-24 Proposed Budget
Community Development
406
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.
It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed
Budget for the current
fiscal year.
Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Other Taxes
$ 197,661
$ 36,000
$ 8,002,202
$ 4,532,926
Licenses and Permits
$ 4,034,545
$ 4,111,278
$ 3,515,000
$ 4,235,000
Use of Money and Property
$ 2,333
$ 2,162
$ 3,300
$ 3,300
Intergovernmental Revenue
$ 559,010
$ 787,172
$ 492,181
$ 638,886
Charges for Services
$ 1,140,108
$ 1,302,314
$ 860,000
$ 935,000
Fines and Forfeitures
$ 26,998
$ 182,106
$ 225,000
$ 225,000
Miscellaneous Revenue
$ 86,184
$ 49,185
$ 41,250
$ 55,050
Other Financing Sources
$ 537,125
$ 293,116
$ 275,000
$ 367,000
Transfers In
$
-
$ 790,000
$
-
$
-
Total Revenues
$ 6,583,964
$ 7,553,333
$ 13,413,933
$ 10,992,162
Expenditures
Employee Compensation
$ 3,727,517
$ 4,101,091
$ 4,911,221
$ 5,123,548
Employee Benefits
$ 1,609,662
$ 1,810,405
$ 2,410,242
$ 2,345,032
Materials
$ 1,195,991
$ 982,281
$ 1,015,670
$ 1,121,866
Contract Services
$ 669,350
$ 472,194
$ 654,665
$ 565,580
Cost Allocation
$ 3,067,760
$ 3,655,807
$ 3,196,843
$ 3,111,654
Special Projects
$ 602,168
$ 1,031,548
$ 225,000
$ 100,000
Other Financing Uses
$ 319,444
$ 569,977
$ 695,000
$ 925,000
Contingencies
$ 293
$ 4,990
$ 17,583
$ 6,915
Total Expenditures
$ 11,192,185
$ 12,628,293
$ 13,126,224
$ 13,299,595
Fund Balance
$ (532,235)
$ (610,957)
$ 6,745,286
$ 3,490,775
General Fund Costs
$ 4,075,983
$ 4,464,007
$ 6,457,577
$ 5,798,208
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.
FY 2023-24 Proposed Budget
Community Development
407
Position Title
2021
Actual
2022
Actual
2023 Adopted
Budget
2024 Proposed
Budget
ADMINISTRATIVE ASSISTANT
1.75 1.75
1.75 1.75
ASSISTANT PLANNER
2.00 2.00
2.00 3.00
ASSIST DIR OF COMMITY DEV
1.00 1.00
1.00 1.00
ASSOCIATE PLANNER
3.00 3.00
5.00 5.00
BUILDING INSPECTOR
3.92 3.92
3.92 3.92
BUILDING OFFICIAL
0 0
0 1.00
CODE ENFORCEMENT OFFICER
1.00 1.00
2.00 2.00
DEPUTY BUILDING OFFICIAL
1.00 1.00
1.00 1.00
DIRECTOR OF COMM
DEVELOPMENT
0.94 0.94
0.94 0.94
MANAGEMENT ANALYST
1.00 1.00
1.00 1.00
OFFICE ASSISTANT
1.00 1.00
2.00 1.00
PERMIT CENTER MANAGER
1.00 1.00
1.00 0
PERMIT TECHNICIAN
3.00 4.00
4.00 4.00
PLAN CHECK ENGINEER
1.00 2.00
2.00 2.00
PLANNING MANAGER
1.90 1.90
1.90 1.90
SENIOR PLANNER
3.00 4.00
5.00 1.90
SR BUILDING INSPECTOR
0.98 0.98
0.98 0.98
SR CODE ENFORCEMENT OFFICER
2.00 2.00
2.00 2.00
Total
29.49 32.49
37.49 34.39
FY 2023-24 Proposed Budget
Community Development
408
Community Development Administration
Budget Unit 100-70-700
General Fund - Community Development - Community Development Administration Budget at a Glance
2024 Proposed Budget
Total Revenues
$ 50,000
Total Expenditures
$ 571,523
Fund Balance
$
-
General Fund Costs
$ 521,523
% Funded by General Fund
91.3%
Total Staffing
0.5 FTE
Program Overview
The Community Development Administration program manages general office and oversight functions for the Community Development Department.
Service Objectives
Coordinate and direct general office affairs related to community development functions.
Manage professional and administrative staff.
Prepare and implement the department budget.
Coordinate as necessary with other departments in the City.
Review and evaluate City and department goals and objectives.
Proposed Budget
It is recommended that City Council approve a budget of $571,523 for the Community Development Administration program. This represents a decrease of $483,321 (-45.8%) from the FY 2022-23 Adopted Budget.
The decrease is due to decrease in Communications cost allocation charges.
The table below illustrates the reductions made to the original FY 2023-24 Budget. This budget was developed by taking the previous year's base budget and incorporating additional ongoing costs, while also adjusting material and contract expenses based on the Consumer Price Index (CPI), where applicable.
FY 2023-24 Proposed Budget
Community Development
409
Service
FY 2023-24 Original
Budget
FY 2023-24 Reduced
Budget
Reduction
Service Impact
Materials
$26,106
$12,786
$13,320
Reduced conference
attendance, trainings,
meeting expenses, and
general and office
supplies. Thus, result in
reduction of staffing,
service level, and
response time.
Contract
Services
$115,000
$57,500
$57,500
Termination of contracts
and exclusion of fees will
reduce service level.
Decrease bank charge
contract services.
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.
It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed
Budget for the current
fiscal year.
Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Intergovernmental Revenue
$
-
$
-
$
-
$ 50,000
Transfers In
$
-
$ 200,000
$
-
$
-
Total Revenues
$
-
$ 200,000
$
-
$ 50,000
Expenditures
Employee Compensation
$ 89,672
$ 101,293
$ 106,672
$ 116,408
Employee Benefits
$ 34,440
$ 39,247
$ 40,237
$ 49,836
Materials
$ 1,198
$ 1,662
$ 24,629
$ 12,786
Contract Services
$ 119,268
$ 158,670
$ 107,308
$ 57,500
Cost Allocation
$ 449,941
$ 652,087
$ 572,700
$ 334,114
Special Projects
$
-
$ 97,016
$ 200,000
$
-
Contingencies
$
-
$
-
$ 3,298
$ 879
Total Expenditures
$ 694,519
$ 1,049,975
$ 1,054,844
$ 571,523
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 694,519
$ 849,975
$ 1,054,844
$ 521,523
Staffing
FY 2023-24 Proposed Budget
Community Development
410
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.
Position Title
2021
Actual
2022
Actual
2023 Adopted
Budget
2024 Proposed
Budget
DIRECTOR OF COMM
DEVELOPMENT
0.30 0.30
0.30 0.30
MANAGEMENT ANALYST
0.20 0.20
0.20 0.20
Total
0.50 0.50
0.50 0.50
There are no changes to the current level of staffing.
FY 2023-24 Proposed Budget
Community Development
411
Current Planning
Budget Unit 100-71-701
General Fund - Planning - Current Planning
Budget at a Glance
2024 Proposed Budget
Total Revenues
$ 1,218,300
Total Expenditures
$ 3,413,213
Fund Balance
$
-
General Fund Costs
$ 2,194,913
% Funded by General Fund
64.3%
Total Staffing
9.5 FTE
Program Overview
The Current Planning program serves to review projects and implement City ordinances, land use plans and the General Plan goals and objectives through the planning review and building plan check processes.
Service Objectives
Maintain a high level of customer service.
Provide assistance at the public counter, over the telephone, or via email.
Implement the City's General Plan, land use plans and Zoning Ordinance.
Evaluate Planning applications for consistency with City ordinance, General Plan goals, and applicable State and Federal regulations.
Coordinate internal review of Planning applications with other City departments.
Conduct environmental review of projects in compliance with California Environmental Quality Act (CEQA) and applicable regional, State and Federal regulations.
Provide technical analysis and recommendations to the Council, Planning Commission and Design Review Committee.
Review building permits to ensure implementation of zoning requirements, environmental mitigation measures and planning entitlement conditions of approval.
Proposed Budget
It is recommended that City Council approve a budget of $3,413,213 for the Current Planning program. This
represents an increase of $280,219 (8.9%) from the FY 2022-23 Adopted Budget.
This increase partially due to an increase of on call contract services. On call contracts are cost recoverable.
The table below illustrates the reductions made to the original FY 2023-24 Budget. This budget was developed by taking the previous year's base budget and incorporating additional ongoing costs, while also adjusting material and contract expenses based on the Consumer Price Index (CPI), where applicable.
FY 2023-24 Proposed Budget
Community Development
412
Service
FY 2023-24 Original
Budget
FY 2023-24 Reduced
Budget
Reduction
Service Impact
Materials
$34,010
$17,164
$16,846
Reduced conference
attendance, trainings,
meeting expenses, and
general and office supplies.
Thus, result in reduction of
staffing, service level, and
response time.
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.
It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed
Budget for the current
fiscal year.
Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Charges for Services
$ 1,125,619
$ 1,281,589
$ 750,000
$ 825,000
Miscellaneous Revenue
$ 65,774
$ 43,924
$ 37,500
$ 51,300
Other Financing Sources
$ 439,639
$ 292,516
$ 250,000
$ 342,000
Total Revenues
$ 1,631,032
$ 1,618,029
$ 1,037,500
$ 1,218,300
Expenditures
Employee Compensation
$ 945,545
$ 967,537
$ 1,302,876
$ 1,361,035
Employee Benefits
$ 370,481
$ 394,579
$ 617,475
$ 602,998
Materials
$ 4,848
$ 6,123
$ 32,086
$ 17,164
Contract Services
$ 16,063
$ 212
$ 1,464
$ 2,000
Cost Allocation
$ 952,671
$ 1,072,790
$ 858,254
$ 879,776
Special Projects
$ 402,872
$ 371,437
$
-
$
-
Other Financing Uses
$ 186,359
$ 301,508
$ 320,000
$ 550,000
Contingencies
$
-
$ 200
$ 839
$ 240
Total Expenditures
$ 2,878,839
$ 3,114,386
$ 3,132,994
$ 3,413,213
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 1,247,807
$ 1,496,358
$ 2,095,494
$ 2,194,913
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.
FY 2023-24 Proposed Budget
Community Development
413
Position Title
2021
Actual
2022
Actual
2023 Adopted
Budget
2024 Proposed
Budget
ADMINISTRATIVE ASSISTANT
0.60 0.60
0.60 0.60
ASSISTANT PLANNER
2.00 2.00
2.00 2.10
ASSOCIATE PLANNER
2.40 2.40
3.25 3.25
DIRECTOR OF COMM
DEVELOPMENT
0.28 0.28
0.28 0.28
MANAGEMENT ANALYST
0.40 0.40
0.40 0.40
OFFICE ASSISTANT
0 0
0.50 0
PERMIT TECHNICIAN
0 1.00
1.00 1.00
PLANNING MANAGER
0.50 0.50
0.50 0.50
SENIOR PLANNER
1.40 1.40
1.65 1.35
Total
7.58 8.58
10.18 9.48
As part of an expenditure reduction strategy, the Office Assistant position is being removed from the budget.
FY 2023-24 Proposed Budget
Community Development
414
Mid and Long Term Planning
Budget Unit 100-71-702
General Fund - Planning - Mid and Long Term Planning
Budget at a Glance
2024 Proposed Budget
Total Revenues
$ 138,750
Total Expenditures
$ 1,233,728
Fund Balance
$
-
General Fund Costs
$ 1,094,978
% Funded by General Fund
88.8%
Total Staffing
3.5 FTE
Program Overview
The Mid- and Long-Term Planning program assists the community in preparing, reviewing and amending documents including the General Plan, Specific Plans, Conceptual Plans, and the Municipal Code, including the Zoning Ordinance. Additionally, the program anticipates and evaluates trends, and develops strategies and plans to help the City address change.
Service Objectives
Review and amend the City's General Plan, Housing Element, and Municipal Code, including the Zoning Ordinance, Specific, Conceptual and Master Plans.
Ensure City processes and regulations are in compliance with State and Federal regulations, including the California Environmental Quality Act (CEQA).
Review and implement policies in the General Plan, Housing Element, Zoning Ordinance, Specific, Conceptual and Master Plans.
Coordinate with various local, regional, State and Federal agencies on projects.
Facilitate the planning and implementation of the City Council's annual community development goals and objectives.
Proposed Budget
It is recommended that City Council approve a budget of $1,233,728 for the Mid and Long Term Planning program. This represents an increase of $12,240 (1.0%) from the FY 2022-23 Adopted Budget.
This budget is relatively unchanged from last fiscal year.
The table below illustrates the reductions made to the original FY 2023-24 Budget. This budget was developed by taking the previous year's base budget and incorporating additional ongoing costs, while also adjusting material and contract expenses based on the Consumer Price Index (CPI), where applicable.
FY 2023-24 Proposed Budget
Community Development
415
Service
FY2023-24 Original
Budget
FY 2023-24 Reduced
Budget
Reduction
Service Impact
Materials
$15,691
$12,587
$3,104
Reduced conference
attendance, trainings,
meeting expenses, and
general and office supplies.
Special Projects
The following table shows the special projects for the fiscal year.
Project
Appropriation
Revenue
Funding Source
Description
Strategic Goal
Tree List
$50,000
$50,000
General Fund
City Work
Program:
Review and
revise
development tree
list (per Ch.14.18:
Protected Trees)
with an emphasis
on appropriate
trees and native
species.
Sustainability
and Fiscal
Strategy
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.
It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed
Budget for the current
fiscal year.
FY 2023-24 Proposed Budget
Community Development
416
Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Charges for Services
$ 2,451
$ 9,387
$ 110,000
$ 110,000
Miscellaneous Revenue
$ 12,691
$
-
$ 3,750
$ 3,750
Other Financing Sources
$ 86,023
$
-
$ 25,000
$ 25,000
Transfers In
$
-
$ 590,000
$
-
$
-
Total Revenues
$ 101,165
$ 599,387
$ 138,750
$ 138,750
Expenditures
Employee Compensation
$ 384,105
$ 455,871
$ 608,025
$ 564,634
Employee Benefits
$ 145,049
$ 182,470
$ 274,043
$ 248,570
Materials
$ 11,201
$ 3,834
$ 14,802
$ 12,587
Contract Services
$ 1,339
$
-
$ 7,500
$ 7,500
Cost Allocation
$ 264,123
$ 317,062
$ 316,560
$ 350,186
Special Projects
$ 90,191
$ 299,121
$
-
$ 50,000
Contingencies
$ 293
$
-
$ 558
$ 251
Total Expenditures
$ 896,301
$ 1,258,358
$ 1,221,488
$ 1,233,728
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 795,136
$ 658,972
$ 1,082,738
$ 1,094,978
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.
Position Title
2021
Actual
2022
Actual
2023 Adopted
Budget
2024 Proposed
Budget
ADMINISTRATIVE ASSISTANT
0.15 0.15
0.15 0.15
ASSOCIATE PLANNER
0.60 0.60
1.75 1.75
DIRECTOR OF COMM
DEVELOPMENT
0.24 0.24
0.24 0.24
MANAGEMENT ANALYST
0.20 0.20
0.20 0.20
PLANNING MANAGER
0.60 0.60
0.60 0.60
SENIOR PLANNER
0.70 1.70
1.55 0.55
Total
2.49 3.49
4.49 3.49
A Senior Planner position is being removed from the budget.
FY 2023-24 Proposed Budget
Community Development
417
Annexations
Budget Unit 100-71-704
General Fund - Planning - Annexations
Budget at a Glance
2024 Proposed Budget
Total Revenues
$
-
Total Expenditures
$
-
Fund Balance
$
-
General Fund Costs
$
-
% Funded by General Fund
0.0%
Total Staffing
FTE
Program Overview
The Annexations program was created in FY 2014-15 to account for annexations of property from outside city limits. This program will remain in order to maintain historical data however, once all prior year data as listed in the table below is $0, this program will be removed.
Service Objectives
Identify and process annexations
Proposed Budget
There is no budget requested for this program.
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.
It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed
Budget for the current
fiscal year.
Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Total Revenues
$
-
$
-
$
-
$
-
Expenditures
Cost Allocation
$ 727
$
-
$
-
$
-
Total Expenditures
$ 727
$
-
$
-
$
-
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 727
$
-
$
-
$
-
FY 2023-24 Proposed Budget
Community Development
418
Staffing
There is no staffing associated with this program.
FY 2023-24 Proposed Budget
Community Development
419
CDBG General Admin
Budget Unit 260-72-707
CDBG - Housing Services - CDBG General Admin
Budget at a Glance
2024 Proposed Budget
Total Revenues
$ 73,371
Total Expenditures
$ 132,578
Fund Balance
$ (59,207)
General Fund Costs
$
-
% Funded by General Fund
0.0%
Total Staffing
0.5 FTE
Program Overview
The General Administration of the Community Development Block Grant (CDBG) federal entitlement program is reserved for program administration costs to cover salary and benefits of staff who operate the CDBG program.
The CDBG program is a federal entitlement program which serves low- and moderate- income Cupertino residents. CDBG program administration costs represent 20% of the City's annual federal CDBG allocation plus prior year program income.
Service Objectives
Prepare and submit an Annual Plan to the US Department of Housing and Urban Development (HUD).
Prepare and submit annual Consolidated Annual Performance and Evaluation Report (CAPER) to HUD.
Prepare and submit a five-year Consolidated Plan to HUD.
Meet quarterly with Santa Clara County CDBG Coordinators.
Conduct four-eight public hearings per year to allocate CDBG funding, review Annual Plan, CAPER, and Consolidated Plan.
Provide technical assistance to grantees and applicants.
Monitor grantees for compliance with federal regulations.
Proposed Budget
It is recommended that City Council approve a budget of $132,578 for the CDBG General Admin program. This represents a decrease of $23,011 (-14.8%) from the FY 2022-23 Adopted Budget.
The decrease is primarily in reduction in salary and benefits due to the elimination of a Senior Planner. CDBG Administration funds represents 20% of the entitlement amount plus program income.
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.
It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed
Budget for the current
fiscal year.
FY 2023-24 Proposed Budget
Community Development
420
Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Intergovernmental Revenue
$ 270,062
$ 414,065
$ 88,356
$ 73,371
Total Revenues
$ 270,062
$ 414,065
$ 88,356
$ 73,371
Expenditures
Employee Compensation
$ 70,332
$ 148,863
$ 104,594
$ 91,674
Employee Benefits
$ 33,073
$ 38,568
$ 50,995
$ 40,904
Materials
$ 440,223
$ 124,306
$
-
$
-
Total Expenditures
$ 543,628
$ 311,737
$ 155,589
$ 132,578
Fund Balance
$ (273,566)
$ 102,328
$ (67,233)
$ (59,207)
General Fund Costs
$
-
$
-
$
-
$
-
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.
Position Title
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
ASSISTANT PLANNER
0 0
0 0.10
PLANNING MANAGER
0.39 0.39
0.39 0.39
SENIOR PLANNER
0.10 0.10
0.20 0
Total
0.49 0.49
0.59 0.49
1 .
As part of an expenditure reduction strategy, a Senior Planner position is being removed from the budget.
FY 2023-24 Proposed Budget
Community Development
421
CDBG Capital/Housing Projects
Budget Unit 260-72-709
CDBG - Housing Services - CDBG Capital/Housing Projects Budget at a Glance
2024 Proposed Budget
Total Revenues
$ 463,787
Total Expenditures
$ 460,487
Fund Balance
$ 3,300
General Fund Costs
$
-
% Funded by General Fund
0.0%
Total Staffing
FTE
Program Overview
This portion of the Community Development Block Grant (CDBG) federal entitlement program is reserved for grants and loans to non-profit developers and agencies for eligible activities such as public improvements, property acquisition for affordable housing, rehabilitation of affordable units, and development of affordable housing. CDBG Capital/Housing costs represent 65% of the City's annual federal CDBG allocation plus prior year program income.
Service Objectives
Issue Requests for Proposals (RFPs) on an annual basis for Capital/Housing Projects.
Review applications and make funding recommendations to Housing Commission and City Council.
On a quarterly basis, monitor grants, disburse funding, and collect demographic information from each grantee.
Review quarterly reports and reimbursements requests from agencies and enter data into HUD IDIS program.
Coordinate entitlement process with the Planning Division for affordable development projects.
Monitor project progress of grantees through the construction phase.
Coordinate CEQA/NEPA environmental review processes for all affordable developments.
Coordinate preparation of all grant and loan agreements, Deeds of Trust, Promissory Notes, and Regulatory Agreements.
On an annual basis, prepare grant agreements or amendments for each grantee.
Provide technical assistance to grantees and applicants.
Monitor grantees for compliance with federal regulations.
Proposed Budget
It is recommended that City Council approve a budget of $460,487 for the CDBG Capital/Housing Projects program. This represents an increase of $122,929 (36.4%) from the FY 2022-23 Adopted Budget.
The increase is mainly due to the HUD CDBG entitlement change each year. CDBG Capital Housing Project funds represents 65% fo the entitlement amount plus program income.
FY 2023-24 Proposed Budget
Community Development
422
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.
It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed
Budget for the current
fiscal year.
Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Use of Money and Property
$ 2,333
$ 2,162
$ 3,300
$ 3,300
Intergovernmental Revenue
$ 229,369
$ 309,995
$ 337,558
$ 460,487
Total Revenues
$ 231,702
$ 312,157
$ 340,858
$ 463,787
Expenditures
Materials
$ 229,369
$ 309,995
$ 337,558
$ 460,487
Total Expenditures
$ 229,369
$ 309,995
$ 337,558
$ 460,487
Fund Balance
$ 2,333
$ 2,162
$ 3,300
$ 3,300
General Fund Costs
$
-
$
-
$
-
$
-
Staffing
There is no staffing associated with this program.
FY 2023-24 Proposed Budget
Community Development
423
CDBG Public Service Grants
Budget Unit 260-72-710
CDBG - Housing Services - CDBG Public Service Grants
Budget at a Glance
2024 Proposed Budget
Total Revenues
$ 55,028
Total Expenditures
$ 55,028
Fund Balance
$
-
General Fund Costs
$
-
% Funded by General Fund
0.0%
Total Staffing
FTE
Program Overview
This portion of the Community Development Block Grant (CDBG) federal entitlement program is reserved for grants to nonprofit agencies serving low- and moderate-income Cupertino residents. The agencies provide services such as food assistance, job training, emergency housing, legal assistance, etc. CDBG Public Services costs represent 15% of the City's annual federal CDBG allocation plus prior year program income.
Service Objectives
Issue Requests for Proposals (RFPs) on a bi- or tri-annual basis for public services programs.
Review applications and make funding recommendations to Housing Commission and City Council.
On a quarterly basis, monitor grants, disburse funding, and collect demographic information from each grantee.
Review quarterly reports and reimbursements requests from agencies and enter data into HUD IDIS program.
On an annual basis, prepare grant agreements or amendments for each grantee.
Provide technical assistance to grantees and applicants.
Monitor grantees for compliance with federal regulations.
Proposed Budget
It is recommended that City Council approve a budget of $55,028 for the CDBG Public Service Grants program.
This represents a decrease of $6,824 (-11.0%) from the FY 2022-23 Adopted Budget.
The decrease is mainly due to the fact that HUD CDBG entitlements change each year and 15% of the total CDBG entitlement and program income can be used for public service expenses.
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.
It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed
Budget for the current
fiscal year.
FY 2023-24 Proposed Budget
Community Development
424
Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Intergovernmental Revenue
$ 59,579
$ 63,112
$ 66,267
$ 55,028
Total Revenues
$ 59,579
$ 63,112
$ 66,267
$ 55,028
Expenditures
Materials
$ 59,613
$ 63,078
$ 61,852
$ 55,028
Total Expenditures
$ 59,613
$ 63,078
$ 61,852
$ 55,028
Fund Balance
$ (34)
$ 34
$ 4,415
$
-
General Fund Costs
$
-
$
-
$
-
$
-
Staffing
There is no staffing associated with this program.
FY 2023-24 Proposed Budget
Community Development
425
BMR Affordable Housing Fund
Budget Unit 265-72-711
BMR Housing - Housing Services - BMR Affordable Housing Fund Budget at a Glance
2024 Proposed Budget
Total Revenues
$ 4,532,926
Total Expenditures
$ 986,244
Fund Balance
$ 3,546,682
General Fund Costs
$
-
% Funded by General Fund
0.0%
Total Staffing
1.2 FTE
Program Overview
This program covers administration of the Below Market Rate (BMR) Housing program.
Service Objectives
Contract with BMR Program Administrator annually for services relating to rental and ownership units.
Prepare and monitor agreement, process monthly reimbursement requests, and provide technical assistance to BMR Program Administrator.
Review and maintain the Policy and Procedures Manual for Administering Deed Restricted Affordable Housing Units (BMR Manual).
Review and maintain the BMR Housing Mitigation Program Procedural Manual (Housing Mitigation Manual)
Proposed Budget
It is recommended that City Council approve a budget of $986,244 for the BMR Affordable Housing Fund program. This represents a decrease of $236,154 (-19.3%) from the FY 2022-23 Adopted Budget.
The decrease is due to the elimination of the Office Assistant and Senior Planner decreasing employee benefits and compensation.
Special Projects
The following table shows the special projects for the fiscal year.
FY 2023-24 Proposed Budget
Community Development
426
Project
Appropriation
Revenue
Funding Source
Description
Strategic Goal
Support for the
Unhoused
$50,000
$50,000
General Fund
City Work
Program:
Collaborate and
fund jointly with
West Valley
efforts to address
regional needs
and find
workable
support for the
Unhoused.
Housing
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.
It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed
Budget for the current
fiscal year.
Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Other Taxes
$ 197,661
$ 36,000
$ 8,002,202
$ 4,532,926
Charges for Services
$ 7,270
$ 3,040
$
-
$
-
Miscellaneous Revenue
$
-
$ 171
$
-
$
-
Total Revenues
$ 204,931
$ 39,211
$ 8,002,202
$ 4,532,926
Expenditures
Employee Compensation
$ 108,157
$ 150,537
$ 320,797
$ 187,923
Employee Benefits
$ 48,043
$ 72,585
$ 164,609
$ 83,558
Materials
$ 310,416
$ 315,309
$ 341,026
$ 341,655
Contract Services
$ 69,130
$ 29,367
$ 226,600
$ 227,200
Cost Allocation
$ 48,843
$ 100,482
$ 144,366
$ 95,908
Special Projects
$ 81,311
$ 86,412
$ 25,000
$ 50,000
Total Expenditures
$ 665,900
$ 754,692
$ 1,222,398
$ 986,244
Fund Balance
$ (260,968)
$ (715,481)
$ 6,804,804
$ 3,546,682
General Fund Costs
$ 200,000
$
-
$ 25,000
$
-
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.
FY 2023-24 Proposed Budget
Community Development
427
Position Title
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
ASSISTANT PLANNER
0 0
0 0.80
OFFICE ASSISTANT
0 0
0.50 0
PLANNING MANAGER
0.41 0.41
0.41 0.41
SENIOR PLANNER
0.80 0.80
1.60 0
Total
1.21 1.21
2.51 1.21
As part of an expenditure reduction strategy, the Office Assistant and Senior Planner are being removed from the budget.
FY 2023-24 Proposed Budget
Community Development
428
Human Service Grants
Budget Unit 100-72-712
General Fund - Housing Services - Human Service Grants
Budget at a Glance
2024 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 181,703
Fund Balance
$
-
General Fund Costs
$ 181,703
% Funded by General Fund
100.0%
Total Staffing
FTE
Program Overview
The City of Cupertino sets aside $100,000 from its General Fund for non-profit agencies providing services to low- and moderate-income Cupertino residents. Eligible programs include senior services, homeless services, and others that serve low- and moderate-income residents.
Service Objectives
Issue Requests for Proposals (RFPs) on a bi- or tri-annual basis for public services programs.
Review applications and make funding recommendations to Housing Commission and City Council.
On a quarterly basis, monitor grants, disburse funding, and collect demographic information from each grantee.
Review quarterly reports and reimbursements requests from agencies.
On an annual basis, prepare grant agreements or amendments for each grantee.
Provide technical assistance to grantees and applicants.
Monitor grantees for compliance.
Proposed Budget
It is recommended that City Council approve a budget of $181,703 for the Human Service Grants program. This represents an increase of $57,738 (46.6%) from the FY 2022-23 Adopted Budget.
The increase is primarily due to an increase in materials with an offseHing $50,000 grant received in support of several assistance programs for the unhoused residents.
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.
It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed
Budget for the current
fiscal year.
FY 2023-24 Proposed Budget
Community Development
429
Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Total Revenues
$
-
$
-
$
-
$
-
Expenditures
Materials
$ 113,112
$ 115,741
$ 115,780
$ 175,000
Cost Allocation
$ 4,431
$ 5,387
$ 5,290
$ 5,140
Contingencies
$
-
$
-
$ 2,895
$ 1,563
Total Expenditures
$ 117,543
$ 121,128
$ 123,965
$ 181,703
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 117,543
$ 121,128
$ 123,965
$ 181,703
Staffing
There is no staffing associated with this program.
FY 2023-24 Proposed Budget
Community Development
430
General Building
Budget Unit 100-73-713
General Fund - Building - General Building
Budget at a Glance
2024 Proposed Budget
Total Revenues
$ 315,000
Total Expenditures
$ 947,871
Fund Balance
$
-
General Fund Costs
$ 632,871
% Funded by General Fund
66.8%
Total Staffing
3.1 FTE
Program Overview
The General Building program establishes the minimum requirements to safeguard the public health, safety and general welfare through structural strength, means of egress facilities, stability, accessibility, sanitation, adequate lighting and ventilation and energy conservation; safety to life and property from fire and other hazards aHributed to the built environment; and to provide safety to fire fighters and emergency responders during emergency operations.
Service Objectives
Provide efficient and friendly service that will assist customers with their building permit goals and objectives.
Continue to streamline the workflow process to provide efficient and friendly customer service.
Work proactively to enhance the public interface and information systems.
Continue efforts to create a more effective records management system and land use data system using Geographic Information System (GIS).
Increase staff knowledge through in-house training, meetings, and seminars Proposed Budget
It is recommended that City Council approve a budget of $947,871 for the General Building program. This represents an increase of $12,677 (1.4%) from the FY 2022-23 Adopted Budget.
This budget is relatively unchanged from the prior year.
The table below illustrates the reductions made to the original FY 2023-24 Budget. This budget was developed by taking the previous year's base budget and incorporating additional ongoing costs, while also adjusting material and contract expenses based on the Consumer Price Index (CPI), where applicable.
FY 2023-24 Proposed Budget
Community Development
431
Service
FY 2023-24 Original
Budget
FY 2023-24 Reduced
Budget
Reduction
Service Impact
Materials
$19,370
$11,587
$7,783
Reduced conference
attendance, trainings, meeting
expenses, and general and
office supplies. Thus, result in
reduction of staffing, service
level, and response time.
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.
It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed
Budget for the current
fiscal year.
Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Licenses and Permits
$ 308,976
$ 295,341
$ 315,000
$ 315,000
Total Revenues
$ 308,976
$ 295,341
$ 315,000
$ 315,000
Expenditures
Employee Compensation
$ 452,234
$ 462,806
$ 429,712
$ 458,679
Employee Benefits
$ 187,633
$ 200,639
$ 212,488
$ 208,364
Materials
$ 3,196
$ 7,426
$ 18,273
$ 11,587
Contract Services
$
-
$ 384
$
-
$
-
Cost Allocation
$ 290,487
$ 326,332
$ 274,264
$ 269,096
Contingencies
$
-
$ 462
$ 457
$ 145
Total Expenditures
$ 933,550
$ 998,049
$ 935,194
$ 947,871
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 624,574
$ 702,709
$ 620,194
$ 632,871
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.
FY 2023-24 Proposed Budget
Community Development
432
Position Title
2021
Actual
2022
Actual
2023 Adopted
Budget
2024 Proposed
Budget
ADMINISTRATIVE ASSISTANT
0.50 0.50
0.50 0.50
ASSIST DIR OF COMMITY DEV
0.60 0.60
0.60 0.60
BUILDING OFFICIAL
0 0
0 0.20
DEPUTY BUILDING OFFICIAL
0.20 0.20
0.20 0.20
DIRECTOR OF COMM
DEVELOPMENT
0.12 0.12
0.12 0.12
MANAGEMENT ANALYST
0.20 0.20
0.20 0.20
OFFICE ASSISTANT
0.50 0.50
0.50 0.50
PERMIT CENTER MANAGER
0.20 0.20
0.20 0
PERMIT TECHNICIAN
0.60 0.60
0.60 0.60
SR BUILDING INSPECTOR
0.20 0.20
0.20 0.20
Total
3.12 3.12
3.12 3.12
There are no changes to the current level of staffing.
FY 2023-24 Proposed Budget
Community Development
433
Building Plan Review
Budget Unit 100-73-714
General Fund - Building - Building Plan Review
Budget at a Glance
2024 Proposed Budget
Total Revenues
$ 1,800,000
Total Expenditures
$ 2,302,495
Fund Balance
$
-
General Fund Costs
$ 502,495
% Funded by General Fund
21.8%
Total Staffing
6.7 FTE
Program Overview
The Building Plan Review program is responsible for the timely and accurate review and approval of construction drawings for all residential, commercial and industrial permit applications for buildings and structures to ensure the proposed design meets or exceeds the minimum life safety, plumbing, mechanical, electrical, accessibility, energy and structural safety standards of the California Building Code and all governing local amendments.
Service Objectives
Provide a streamlined building plan review system that will ensure plans comply with all applicable state and local codes and ordinances.
Continue to streamline the internal application processing system and permit review process.
Confer with design professionals on project application and pre-application meetings.
Provide general code information for property owners, design professionals, developers, contractors and the general public.
Assist building inspectors in difficult or unusual code interpretation as it applies to various buildings and structures.
Assist in training of building inspectors and permit technicians in conducting residential and minor commercial plan review.
Proposed Budget
It is recommended that City Council approve a budget of $2,302,495 for the Building Plan Review program. This represents an increase of $186,080 (8.8%) from the FY 2022-23 Adopted Budget.
This increase is due to increases in employee compensation and benefits, which reflect the cost-of-living adjustments approved by the City Council in August 2022. There is also an increase in cost allocation primarily attributed to higher human resources costs resulting from recent recruitments.
The table below illustrates the reductions made to the original FY 2023-24 Budget. This budget was developed by taking the previous year's base budget and incorporating additional ongoing costs, while also adjusting material and contract expenses based on the Consumer Price Index (CPI), where applicable.
FY 2023-24 Proposed Budget
Community Development
434
Service
FY 2023-24 Original
Budget
FY 2023-24 Reduced
Budget
Reduction
Service Impact
Materials
$19,543
$11,660
$7,883
Reduced conference
attendance, trainings,
meeting expenses, and
general and office supplies.
Thus, result in reduction of
staffing, service level, and
response time.
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.
It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed
Budget for the current
fiscal year.
Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Licenses and Permits
$ 1,528,688
$ 1,645,117
$ 1,500,000
$ 1,800,000
Miscellaneous Revenue
$ 7,719
$ 5,090
$
-
$
-
Other Financing Sources
$ 11,463
$ 600
$
-
$
-
Total Revenues
$ 1,547,870
$ 1,650,807
$ 1,500,000
$ 1,800,000
Expenditures
Employee Compensation
$ 716,267
$ 778,747
$ 892,976
$ 1,029,511
Employee Benefits
$ 343,121
$ 381,057
$ 461,112
$ 489,040
Materials
$ 2,968
$ 9,455
$ 26,896
$ 11,660
Contract Services
$ 179,510
$
-
$
-
$
-
Cost Allocation
$ 351,221
$ 434,911
$ 384,759
$ 422,138
Special Projects
$ 25,700
$ 177,562
$
-
$
-
Other Financing Uses
$ 131,545
$ 268,469
$ 350,000
$ 350,000
Contingencies
$
-
$ 436
$ 672
$ 146
Total Expenditures
$ 1,750,332
$ 2,050,637
$ 2,116,415
$ 2,302,495
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 202,461
$ 399,830
$ 616,415
$ 502,495
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.
FY 2023-24 Proposed Budget
Community Development
435
Position Title
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
ADMINISTRATIVE ASSISTANT
0.25 0.25
0.25 0.25
ASSIST DIR OF COMMITY DEV
0.20 0.20
0.20 0.20
BUILDING OFFICIAL
0 0
0 0.80
DEPUTY BUILDING OFFICIAL
0.80 0.80
0.80 0.80
OFFICE ASSISTANT
0.25 0.25
0.25 0.25
PERMIT CENTER MANAGER
0.80 0.80
0.80 0
PERMIT TECHNICIAN
2.40 2.40
2.40 2.40
PLAN CHECK ENGINEER
1.00 2.00
2.00 2.00
Total
5.70 6.70
6.70 6.70
There are no changes to the current level of staffing.
FY 2023-24 Proposed Budget
Community Development
436
Building Code Enforcement
Budget Unit 100-73-715
General Fund - Building - Building Code Enforcement
Budget at a Glance
2024 Proposed Budget
Total Revenues
$ 2,120,000
Total Expenditures
$ 1,523,406
Fund Balance
$
-
General Fund Costs
$ (596,594)
% Funded by General Fund
-39.2%
Total Staffing
5.2 FTE
Program Overview
The Building Inspection program is established to enforce certain minimum standards pursuant to the California Building Code and all local amendments for all new and existing buildings and structures within the City of Cupertino jurisdiction. These minimum standards include public safety, health and general welfare through structural strength, stability, sanitation, adequate light and ventilation, and safety to life and property from fire, hurricane, and other hazards aHributed to the built environment. These include alteration, repair, removal, demolition, use, and occupancy of buildings, structures or premises. The Building Inspections Division also regulates the installation and maintenance of all electrical, gas, mechanical and plumbing systems, which may be referred to as service systems. The program also responds to stormwater pollution protection, emergency situations and complaints of unsafe structures, work without permits, and prepares Notices of Violation as necessary. Unabated cases are referred to the Code Enforcement Division for further action.
Service Objectives
Build and maintain a positive working relationship with co-workers, other city employees and the general public using principles of quality customer service.
Build and maintain a partnership with property owners, developers, and contractors to help our customers meet their building occupancy goals.
Perform building inspections within 48 hours of receiving the request.
Consistently and accurately document non-complying code issues to ensure proper and safe installation of routine and complex building systems.
Ensure that minimum building code safety requirements are met in all phases of construction for structural, electrical, plumbing, mechanical and accessibility installations.
Educate community members about life and safety inspection issues as they occur before and during the construction process.
Work with owners, developers, and contractors to implement principles of green building as required in the CALGreen Building Code and Cupertino green building requirements.
Proposed Budget
FY 2023-24 Proposed Budget
Community Development
437
Proposed Budget
It is recommended that City Council approve a budget of $1,523,406 for the Building Code Enforcement program.
This represents an increase of $90,904 (6.3%) from the FY 2022-23 Adopted Budget.
This increase is due to increases in employee compensation and benefits, which reflect the cost-of-living adjustments approved by the City Council in August 2022. There is also an increase in cost allocation primarily attributed to higher human resources costs resulting from recent recruitments.
The table below illustrates the reductions made to the original FY 2023-24 Budget. This budget was developed by taking the previous year's base budget and incorporating additional ongoing costs, while also adjusting material and contract expenses based on the Consumer Price Index (CPI), where applicable.
Service
FY 2023-24 Original
Budget
FY2023-24 Reduced
Budget
Reduction
Service Impact
Materials
$20,283
$11,862
$8,421
Reduced conference
attendance, trainings,
meeting expenses, and
general and office
supplies. Thus, result in
reduction of staffing,
service level, and
response time.
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.
It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed
Budget for the current
fiscal year.
FY 2023-24 Proposed Budget
Community Development
438
Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Licenses and Permits
$ 2,196,881
$ 2,170,820
$ 1,700,000
$ 2,120,000
Total Revenues
$ 2,196,881
$ 2,170,820
$ 1,700,000
$ 2,120,000
Expenditures
Employee Compensation
$ 577,025
$ 645,793
$ 673,616
$ 737,452
Employee Benefits
$ 272,936
$ 316,975
$ 341,524
$ 347,355
Materials
$ 13,423
$ 15,292
$ 23,682
$ 11,862
Cost Allocation
$ 394,429
$ 430,997
$ 368,088
$ 401,589
Special Projects
$ 2,094
$
-
$
-
$
-
Other Financing Uses
$ 1,540
$
-
$ 25,000
$ 25,000
Contingencies
$
-
$ 534
$ 592
$ 148
Total Expenditures
$ 1,261,447
$ 1,409,591
$ 1,432,502
$ 1,523,406
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ (935,435)
$ (761,229)
$ (267,498)
$ (596,594)
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.
Position Title
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
ADMINISTRATIVE ASSISTANT
0.25 0.25
0.25 0.25
ASSIST DIR OF COMMITY DEV
0.20 0.20
0.20 0.20
BUILDING INSPECTOR
3.72 3.72
3.72 3.72
OFFICE ASSISTANT
0.25 0.25
0.25 0.25
SR BUILDING INSPECTOR
0.73 0.73
0.73 0.73
Total
5.15 5.15
5.15 5.15
There are no changes to the current level of staffing.
FY 2023-24 Proposed Budget
Community Development
439
Muni Code Enforcement
Budget Unit 100-73-718
General Fund - Building - Muni Code Enforcement
Budget at a Glance
2024 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 88,812
Fund Balance
$
-
General Fund Costs
$ 88,812
% Funded by General Fund
100.0%
Total Staffing
0.3 FTE
Program Overview
The Community Development Code Enforcement program provides enforcement of various provisions of the municipal code relating to nonconforming land use and building code compliance. These activities include building without permits, unpermiHed removal of protected trees, nonconforming accessory structures, various use permit violations, private residential fence height/setback violations, and nonconforming signs. Assistance is provided to Planning and Building Division staff in the resolution of different code violations and land use concerns, which are contrary to the municipal code.
Service Objectives
Respond to citizen, City department, or outside agency referrals within 48 hours.
Provide services with an emphasis on community education and customer service.
Enforce the codes in a fair, equitable, and objective manner.
Proposed Budget
It is recommended that City Council approve a budget of $88,812 for the Muni Code Enforcement program. This represents an increase of $4,358 (5.2%) from the FY 2022-23 Adopted Budget.
This increase is due to increases in employee compensation and benefits, which reflect the cost-of-living adjustments approved by the City Council in August 2022.
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.
It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed
Budget for the current
fiscal year.
FY 2023-24 Proposed Budget
Community Development
440
Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Total Revenues
$
-
$
-
$
-
$
-
Expenditures
Employee Compensation
$ 27,958
$ 31,750
$ 33,129
$ 36,225
Employee Benefits
$ 13,182
$ 15,396
$ 16,438
$ 17,166
Materials
$ (34)
$
-
$ 80
$
-
Cost Allocation
$ 36,878
$ 37,973
$ 34,805
$ 35,421
Contingencies
$
-
$
-
$ 2
$
-
Total Expenditures
$ 77,984
$ 85,119
$ 84,454
$ 88,812
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 77,984
$ 85,120
$ 84,454
$ 88,812
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.
Position Title
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
BUILDING INSPECTOR
0.20 0.20
0.20 0.20
SR BUILDING INSPECTOR
0.05 0.05
0.05 0.05
Total
0.25 0.25
0.25 0.25
There are no changes to the current level of staffing.
FY 2023-24 Proposed Budget
Community Development
441
Code Enforcement
Budget Unit 100-74-202
General Fund - Code Enforcement - Code Enforcement
Budget at a Glance
2024 Proposed Budget
Total Revenues
$ 225,000
Total Expenditures
$ 1,402,507
Fund Balance
$
-
General Fund Costs
$ 1,177,507
% Funded by General Fund
84.0%
Total Staffing
4.0 FTE
Program Overview
The Code Enforcement program provides enforcement of various provisions of the municipal code relating to parking citations, noise, animal control, zoning and building, and other compliance areas. Assistance is provided to the Sheriff Department in the areas of traffic control and other complaint responses.
Service Objectives
Respond to resident, City department, or outside agency referrals within 48 hours.
Provide services with an emphasis on community education and customer service.
Enforce the codes in a fair, equitable, and objective manner.
Manage the animal control services contract with the City of San José.
Proposed Budget
It is recommended that City Council approve a budget of $1,402,507 for the Code Enforcement program. This represents an increase of $155,536 (12.5%) from the FY 2022-23 Adopted Budget.
This increase is due to increases in employee compensation and benefits, which reflect the cost-of-living adjustments approved by the City Council in August 2022 and cost allocation. There is also an increase in cost allocation primarily attributed to higher human resources costs resulting from recent recruitments.
The table below illustrates the reductions made to the original FY 2023-24 Budget. This budget was developed by taking the previous year's base budget and incorporating additional ongoing costs, while also adjusting material and contract expenses based on the Consumer Price Index (CPI), where applicable.
FY 2023-24 Proposed Budget
Community Development
442
Service
FY 2023-24 Original
Budget
FY 2023-24 Reduced
Budget
Reduction
Service Impact
Materials
$20,148
$12,050
$8,098
Reduced conference
attendance, trainings, meeting
expenses, and general and
office supplies. Thus, result in
reduction of staffing, service
level, and response time.
Contracts
$303,380
$271,380
$32,000
Termination of on-call
contracts will reduce service
level and response time from
code enforcement.
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.
It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the Proposed
Budget for the current
fiscal year.
Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Charges for Services
$ 4,768
$ 8,298
$
-
$
-
Fines and Forfeitures
$ 26,998
$ 182,106
$ 225,000
$ 225,000
Total Revenues
$ 31,766
$ 190,404
$ 225,000
$ 225,000
Expenditures
Employee Compensation
$ 356,222
$ 357,894
$ 438,824
$ 540,007
Employee Benefits
$ 161,704
$ 168,889
$ 231,321
$ 257,241
Materials
$ 6,458
$ 10,060
$ 19,006
$ 12,050
Contract Services
$ 284,040
$ 283,561
$ 311,793
$ 271,380
Cost Allocation
$ 274,009
$ 277,786
$ 237,757
$ 318,286
Contingencies
$
-
$ 3,358
$ 8,270
$ 3,543
Total Expenditures
$ 1,082,433
$ 1,101,548
$ 1,246,971
$ 1,402,507
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 1,050,667
$ 911,144
$ 1,021,971
$ 1,177,507
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.
FY 2023-24 Proposed Budget
Community Development
443
Position Title
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
CODE ENFORCEMENT OFFICER
1.00 1.00
2.00 2.00
SR CODE ENFORCEMENT OFFICER
2.00 2.00
2.00 2.00
Total
3.00 3.00
4.00 4.00
There are no changes to the current level of staffing.
FY 2023-24 Proposed Budget
Community Development
444