O - Public Works — Cupertino City Council, May 17, 2023

Public Works
FY 2023-24 Proposed Budget
Public Works
445
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FY 2023-24 Proposed Budget
Public Works
446
Department Overview
Budget Units
Budget Unit
Program
2024 Proposed Budget
Public Works Administration
$ 1,046,761
100-80-800
Public Works Administration
$ 1,046,761
Environmental Programs
$ 4,875,887
520-81-801
Resource Recovery
$ 2,639,033
230-81-802
Non-Point Source
$ 1,179,519
230-81-853
Storm Drain Fee
$ 25,924
230-81-854
General Fund Subsidy
$ 23,164
230-81-855
Storm Drain Maintenance
$ 1,008,247
Developmental Services
$ 2,926,616
100-82-804
Plan Review
$ 1,434,926
100-82-806
CIP Administration
$ 1,491,690
Service Center
$ 1,104,457
100-83-807
Service Center Administration
$ 1,104,457
Grounds
$ 6,549,824
100-84-808
McClellan Ranch Park
$ 176,568
100-84-809
Memorial Park
$ 819,844
100-84-811
BBF Ground Maintenance
$ 446,371
100-84-812
School Site Maintenance
$ 1,385,825
100-84-813
Neighborhood Parks
$ 2,597,350
100-84-814
Sport Fields Jollyman, Creekside
$ 941,182
100-84-815
Civic Center Maintenance
$ 182,684
Streets
$ 9,259,676
100-85-818
Storm Drain Maintenance
$
-
270-85-820
Sidewalk Curb and Gutter
$ 1,796,584
270-85-821
Street Pavement Maintenance
$ 3,947,711
270-85-822
Street Sign Marking
$ 780,532
100-85-848
Street Lighting
$ 1,012,690
630-85-849
Equipment Maintenance
$ 1,502,887
100-85-850
Environmental Materials
$ 219,272
Total
$ 38,555,203
FY 2023-24 Proposed Budget
Public Works
447
Trees and Right of Way
$ 4,259,896
100-86-261
Trail Maintenance
$ 199,926
100-86-824
Overpasses and Medians
$ 1,674,062
100-86-825
Street Tree Maintenance
$ 1,792,601
100-86-826
Sheriff Work Program
$ 593,307
Facilities and Fleet
$ 5,266,624
560-87-260
BBF Golf Maintenance
$ 103,244
100-87-827
City Hall Maintenance
$ 501,115
100-87-828
Library Maintenance
$ 1,007,661
100-87-829
Service Center Maintenance
$ 311,181
100-87-830
Quinlan Community Center Maintenance
$ 574,990
100-87-831
Senior Center Maintenance
$ 324,580
100-87-832
McClellan Ranch Maintenance
$ 294,063
100-87-833
Monta Vista Community Center Maintenance
$ 186,598
100-87-834
Wilson Park Maintenance
$ 95,762
100-87-835
Portal Park Maintenance
$ 46,228
570-87-836
Sports Center Maintenance
$ 659,546
100-87-837
Creekside Park Maintenance
$ 136,235
100-87-838
Community Hall Maintenance
$ 225,694
100-87-839
Teen Center Maintenance
$ 52,950
100-87-840
Park Bathrooms Maintenance
$ 180,333
100-87-841
Blackberry Farm Maintenance
$ 526,238
100-87-852
Franco Traffic Operations Center
$ 15,257
100-87-857
City Hall Annex
$ 24,949
Transportation
$ 2,797,594
100-88-265
Community Shuttle
$
-
100-88-844
Traffic Engineering
$ 1,243,187
100-88-845
Traffic Signal Maintenance
$ 821,471
100-88-846
Safe Routes 2 School
$ 732,936
Non-Departmental
$ 467,868
630-90-985
Fixed Assets Acquisition
$ 467,868
Total
$ 38,555,203
Budget Unit
Program
2024 Proposed Budget
FY 2023-24 Proposed Budget
Public Works
448
Budget at a Glance
2024 Proposed Budget
Total Revenues
$ 9,707,801
Total Expenditures
$ 38,555,203
Fund Balance
$ (7,949,167)
General Fund Costs
$ 20,898,235
% Funded by General Fund

54.2%
Total Staffing

88.1 FTE
Organization
Chad Mosley
, Interim Director of Public Works
FY 2023-24 Proposed Budget
Public Works
449
Performance Measures
Capital Project Delivery
Goal: Develop and deliver projects on time and within budget that serve the resident's needs and supports the City's stability and growth.

Beneﬁt: Residents and businesses are assured their community is being improved by insightful, targeted and efficient use of taxes and fees towards maintaining and improving the City's facilities and assets.

Performance Measure
FY 2021
July-June
FY 2022
July-June
FY 2023
July-Dec
Ongoing
Target
Percentage of projects completed on
budget
90%
90%
100%
90%
Percentage of construction projects
completed on time
90%
90%
100%
85%
Environment
Goal: Protect our natural environment for current and future generations.

Benefit: Current and future residents enjoy a healthy, sustainable environment.

FY 2023-24 Proposed Budget
Public Works
450
Performance Measure
FY 2021
July-June
FY 2022
July-June
FY 2023
July-Dec
Ongoing
Target
Percent of businesses in compliance
during annual proactive stormwater
pollution prevention inspections
96%
88%
N/A
75%
Percent of non-exempt businesses and
multi-family accounts separating
organics
79%**
86%
94%
100% by
7/1/2022
(SB1383)
Percent trash/litter reduction achieved
to meet Stormwater Permit
requirements
88%
95%
N/A
100% by
7/1/2022
Diversion rate from all single-family,
multi-family, and commercial
accounts as reported by Recology
tonnage reports
53%
53%
53%
55%
Respond to reports of actual or
potential discharge the same business
day
89%
93%
90%
95%
% of plan reviews completed in
required number of days
90%
93%
92%
100%
Cubic yards of compost distributed
via compost site
1,165 CY
440 CY
160 CY
1,000 CY
% of vegetation obstructions resolved
within 25 business days from time of
report*
31%
32%
36%
90%
*Inspections occur in the spring only
**as of 12/31/2020
Development Services
Goal: Provide timely review and permitting of privately completed improvements within the public right of way.

Beneﬁt: Customers can expect quality reviews and permiHing on a deﬁned schedule, and the community can expect quality public facilities.

FY 2023-24 Proposed Budget
Public Works
451
Performance Measure
FY 2021
July-June
FY 2022
July-June
FY 2023
July-Dec
Ongoing
Target
Respond to complete plan submittals
or applications within two (2) weeks
93%
94%
96%
80%
Respond to complete encroachment
permit applications within two (2)
weeks
92%
93%
94%
80%
Respond to public inquiries at the
Public Works counter in City Hall
within 15 minutes
*
91%
97%
85%
*In-person counter closed starting March 2020
Grounds Division
Goal: Provide well maintained, clean, and safe areas for the community’s recreational use and enjoyment at optimal life cycle costs.

Beneﬁt: Cupertino has a well maintained public park system that meets the needs of the community and is beneficial to personal wellness.

Performance Measure
FY 2021
July-June
FY 2022
July-June
FY 2023
July-Dec
Ongoing
Target
Percentage of 311 requests that are
responded to and closed within 3
business days
74%
82%
63%
80%
Percentage of the 988 park inspections,
including play grounds, performed
once a week
100%
79%
41%
100%
Percentage of Backflow Prevention
Devices inspected, tested and repaired
annually
100%
100%
100%
100%
FY 2023-24 Proposed Budget
Public Works
452
Streets Division
Goal: Timely maintenance of public sidewalks, streets, streetlights and storm drain system in good condition to ensure safe, environmentally compliant, and accessible infrastructure that minimizes liability and has an optimal life cycle cost.

Benefit: Cupertino has well maintained street and storm drain systems that meet the needs of the community.

Performance Measure
FY 2021
July-June
FY 2022
July-June
FY 2023
July-Dec
Ongoing
Target
Pavement condition index (PCI) > or
equal to 72
85 83
82 72
Percent of the 2199 storm drain inlets
inspected and cleaned in fiscal year
95%
80%
19%
100%
Percent of Inlets with Trash Capture
Screens inspected and cleaned twice
yearly
100%
100%
100%
100%
Percentage of roadway regulatory &
street name signs repaired or replaced

5.5%

3.5%

1.1%
5%
Percentage of trip and fall complaints
investigated and mitigated within 2
business days
100%
72%
61%
95%
Percentage of reported streetlight
outages investigated and repaired in
10 business days
90%
90%
84%
90%
Trees and Right of Way Division
Goal: Maintain and enhance the City's street trees and medians to ensure a safe, healthy and environmentally conscious Urban Forest.

Beneﬁt: Cupertino has a healthy and safe urban forest and medians provide good aesthetic and environmental value.

FY 2023-24 Proposed Budget
Public Works
453
Performance Measure
FY 2021
July-June
FY 2022
July-June
FY 2023
July-Dec
Ongoing
Target
Percentage of 311 requests that are
responded to and closed within 3
business days
95%
95%
95%
95%
Percentage of trees inspected and
maintained in the yearly maintenance
zone (8 year maintenance cycle)
97%
100%
36%
100%
Plant more trees than removed
# planted/# removed
No
187/202
Yes
211/187
Yes
60/55
Yes
Facilities and Fleet Division
Goal: Timely maintain City Facilities and City Fleet to meet staﬀ, community and environmental requirements at an optimal life cycle cost.

Beneﬁt: Cupertino has well-maintained, usable, and safe facilities and ﬂeet in order to meet the needs of staﬀ and the community.

Performance Measure
FY 2021
July-June
FY 2022
July-June
FY 2023
July-Dec
Ongoing
Target
Percentage of preventative
maintenance work orders completed
for Fleet assets within 20 business days
of the due date.
83%
87%
49%
85%
Percentage of facilities maintenance
requests closed within 40 business
days.
89%
69%
65%
85%
FY 2023-24 Proposed Budget
Public Works
454
Transportation Division
Goal: Ensure the efficiency and safety of the transportation system for all modes of travel.

Benefit: Having a safe and efficient transportation system that is inviting for all modes of travel.

Performance Measure
FY 2021
July-June
FY 2022
July-June
FY 2023
July-Dec
Ongoing
Target
Percentage of non-emergency traffic
signal requests addressed within 72
hours.
90%
90%
95%
100%
Percentage of emergency traffic signal
requests addressed within 2 hours.
100%
100%
100%
100%
Percentage of traffic engineering
requests responded to within 5
business days.
95%
95%
95%
90%
Annual mileage increase of separated
bicycle lanes and pedestrian paths.

1.30 2.20

0.15 1/4 mile
(average)
FY 2023-24 Proposed Budget
Public Works
455
Workload Indicators
Capital Improvement Program
Workload Indicator
FY 2021
July-June
FY 2022
July-June
FY 2023
July-Dec
Number of projects started in the first year
funded
9/9
14/15
2/4
Number of active projects vs total number of
projects
58/71
50/52
25/34
Environmental Programs Division
Workload Indicator
FY 2021
July-June
FY 2022
July-June
FY 2023
July-Dec
Number of actual versus potential discharges
71 actual
6 potential
91 actual
7 potential
31 actual
17 potential
Number of stormwater pollution prevention
industrial commercial inspections
135
109
N/A*
Number of building and demolition permits
reviewed
679
693
356
Number of non-exempt businesses and multi-
family accounts required to separate organics
289**
382
446**
Tons of waste entering landfill from single-
family, multi-family, and commercial accounts
as reported by Recology
18,224
11,980.24
4,855.57***
Number of visitors to compost site
2,489
1,230
527
Number of vegetation obstructions reported
87 101
58 *inspections occur in the spring only
**As of Dec 31, 2020
***As of Sept 7, 2021
****Dec 2021 report not available yet

FY 2023-24 Proposed Budget
Public Works
456
Developmental Services Division
Workload Indicator
FY 2021
July-June
FY 2022
July-June
FY 2023
July-Dec
Number of development permit applications
received
127
128
67 Number of encroachment permit applications
received
577
426
184
Number of customers service visits
0*
76 166
*Permit Center closed Mar 2020-Mar 2022, Customers assisted by phone Grounds Division
Workload Indicator
FY 2021
July-June
FY 2022
July-June
FY 2023
July-Dec
Maintain city grounds (#) with total acreage
(SF)
29 sites/149 AC
29 sites/149 AC
29 sites/149 AC
Maintain school sites (#)with total acreage (SF)
9 sites/46 AC
9 sites/46AC
9 sites/46 AC
Total Number of 311 Requests
43 55
19 Total number of play grounds maintained
37 37
37 Total number of irrigation controllers
maintained
74 74
74 Total number of park trees maintained
4,098
4,179
4,179
Total number of park furniture maintained
(tables and benches)
431
431
431
Total number of city trash receptacles
maintained
420
420
420
Total number of backflow preventers
maintained
174
174
174
FY 2023-24 Proposed Budget
Public Works
457
Streets Division
Workload Indicator
FY 2021
July-June
FY 2022
July-June
FY 2023
July-Dec
Total roadway miles
138
138
138
Total concrete sidewalk miles
196
196
196
Total number of unique sidewalk repair sites
addressed
697
936
512
Total square footage of sidewalk, curb and
gutter repaired/replaced
37,574
44,816
N/A
Total number of storm drain inlets
2,087
2,087
2,087
Total number of drain inlets with trash capture
devices
174
175
175
Total number of streetlights
3,287
3,408
3,408
Total number of roadway signs
10,054
10,186
10,318
Total miles of storm drain pipe maintained
104.7
104.7
104.7
Total number of crosswalks maintained
728
723
723
Total miles of pavement striping maintained
162
162
162
Total number of street miles swept monthly
696
696
696
Trees and Right of Way Division
Workload Indicator
FY 2021
July-June
FY 2022
July-June
FY 2023
July-Dec
Total number of street trees maintained
3,789 Trees
maintained
4,344 Trees
maintained
900 Trees
Maintained
Total acreage of medians maintained
40 AC
40 AC
40 AC
Total number of 311 Request work orders
completed for Overpasses & Medians
286
185
73 Total number of street trees removed
Total number of street trees planted
Total number of 311 Requests for tree
maintenance
634
465
212
Miles of pedestrian and bicycle trails
maintained

0.85 0.85

0.85 FY 2023-24 Proposed Budget
Public Works
458
Facilities and Fleet Division
Workload Indicator
FY 2021
July-June
FY 2022
July-June
FY 2023
July-Dec
Total number of city facilities maintained
51/221,500 SF
51/221,500 SF
51/221,500 SF
Total number of Fleet vehicles maintained
104
105
105
Total number of special equipment maintained
(tractors, trailers, chippers, riding mowers, club
car, forklift, generator)
317
329
329
Total number of small equipment maintained
356
292
292
Total number of work orders completed
1,426 Facilities
1,966 Facilities
958 Facilities
769 Fleet
835 Fleet
268 Fleet
Fleet vehicles replaced with hybrid and/or
electric models
18 0
0 Annual number of site visits to ensure janitorial
compliance
2,829
1,628
814
Transportation
Workload Indicator
FY 2021
July-June
FY 2022
July-June
FY 2023
July-Dec
Number of signalized intersections
60 60
60 Proposed Budget
It is recommended that City Council approve a budget of $38,555,203 for the Public Works department. This represents a decrease of $1,366,792 (-3.4%) from the FY 2022-23 Adopted Budget.

FY 2023-24 Proposed Budget
Public Works
459
Description
FY 2023-24 Original
Budget
FY 2023-24 Reduced
Budget
Reduction
Service Impact
Materials
$5,439,339
$4,852,483
$586,856
Reduced or eliminated
office and general
supplies; meetings,
conference and trainings;
memberships; safety
equipment not covered
under the MOU; small
tools and equipment; and
printing and advertising.

Contract Services
$5,460,208
$4,859,824
$600,384
Delayed services and
response to work
requests; deferred
maintenance at City
parks, facilities, streets
and trees.

Special Projects
$5,290,259
$4,496,264
$793,995
Delayed or deferred
sidewalk repairs and
pavement maintenance.

Capital Outlays
$1,100,280
$880,224
$220,056
Delayed or deferred
pavement maintenance,
which will lower the
City's Pavement
Condition Index (PCI)
rating.

As part of an expenditure reduction strategy, the following vacant positions are being removed from the budget:

FY 2023-24 Proposed Budget
Public Works
460
Fund-Division-Program
Position Description
Funding Status
Facilities Maintenance - Various
Programs
Maintenance Worker I
This vacancy will occur before July
1, 2023
Grounds Maintenance - Various
Programs
Maintenance Worker I
This vacancy will occur before July
1, 2023
Streets Maintenance - Various
Programs
Maintenance Worker I
This vacancy will occur before July
1, 2023
Capital Improvement Program
Administration
Public Works Project Manager
This position is currently vacant
Capital Improvement Program
Administration
Limited Term Public Works Project
Manager
This position is currently vacant
Public Works
Administration/Developmental
Services
Assistant Director of Public
Works/City Engineer
This position is currently vacant
FY 2023-24 Proposed Budget
Public Works
461
Proposed Expenditures by Division
Department Expenditure History
Revenues and Expenditures

24.0%

17.0%

13.7%

12.6%

11.0%

7.6%

7.3%
Streets
Grounds
Facilities and Fleet
Environmental Programs
Trees and Right of Way
Developmental Services
Transportation
Service Center
Public Works Administration
Non-Departmental
$30.2M
$35.7M
$39.9M
$38.6M
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
FY 2023-24 Proposed Budget
Public Works
462
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.

It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed
Budget for the current
fiscal year.

Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Use of Money and Property
$ 231,504
$ 417,793
$ 226,856
$ 457,579
Intergovernmental Revenue
$ 2,331,864
$ 1,870,797
$ 1,885,852
$ 1,861,624
Charges for Services
$ 7,040,041
$ 8,043,886
$ 6,787,667
$ 7,319,301
Fines and Forfeitures
$ 5,065
$ 3,563
$ 68,669
$ 3,563
Miscellaneous Revenue
$ 614,192
$ 29,297
$ 149,466
$ 50,734
Transfers In
$ 15,000
$ 275,000
$ 61,140
$ 15,000
Total Revenues
$ 10,237,666
$ 10,640,336
$ 9,179,650
$ 9,707,801
Expenditures
Employee Compensation
$ 8,925,718
$ 9,591,985
$ 10,804,062
$ 10,905,416
Employee Benefits
$ 4,258,223
$ 4,662,698
$ 5,519,037
$ 5,266,072
Materials
$ 3,325,834
$ 3,776,852
$ 4,936,170
$ 4,852,483
Contract Services
$ 3,139,677
$ 3,745,851
$ 4,943,009
$ 4,859,824
Cost Allocation
$ 6,211,776
$ 7,396,343
$ 6,429,988
$ 6,436,300
Capital Outlays
$ 63,826
$ 1,817,829
$ 1,038,000
$ 880,224
Special Projects
$ 3,568,809
$ 3,980,418
$ 5,274,271
$ 4,496,264
Other Financing Uses
$ 730,478
$ 738,957
$ 730,478
$ 738,957
Contingencies
$
-
$
-
$ 246,980
$ 119,663
Total Expenditures
$ 30,224,341
$ 35,710,933
$ 39,921,995
$ 38,555,203
Fund Balance
$ (2,173,218)
$ (5,116,866)
$ (8,046,480)
$ (7,949,167)
General Fund Costs
$ 17,813,454
$ 19,953,734
$ 22,695,865
$ 20,898,235
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior ﬁscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2021
Actual
2022
Actual
2023 Adopted
Budget
2024 Proposed
Budget

ADMINISTRATIVE ASSISTANT

1.95 1.95

ASSISTANT ENGINEER

2.00 2.00

ASSIST DIR OF PW ENGINEER

1.00 1.00

1.00 0
FY 2023-24 Proposed Budget
Public Works
463

ASSIST DIR PUBLIC WORKS OPS

1.00 1.00

BUILDING INSPECTOR

0.08 0.08

CIP MANAGER

1.00 1.00

DIRECTOR OF PUBLIC WORKS

1.00 1.00

ENGINEERING TECHNICIAN

1.00 1.00

ENVIRONMENTAL PROGRAM MGR

1.00 1.00

ENVIRONMENTAL PROGRAMS

ASSISTANT

2.65 3.65

3.65 3.65
ENV. PROG. COMPLIANCE

TECHNICIAN

1.00 1.00

1.00 1.00
ENV. PROGRAMS SPECIALIST

1.00 1.00

EQUIPMENT MECHANIC

1.00 1.00

LEAD EQUIPMENT MECHANIC

1.00 1.00

MAINTENANCE WORKER I/II

45.00 45.00

45.00 43.00

MAINTENANCE WORKER III

7.00 7.00

8.00 7.00

MANAGEMENT ANALYST

0.20 0.20

1.20 1.20

PUBLIC WORKS INSPECTOR

2.00 2.00

PUBLIC WORKS PROJECT MANAGER

4.00 5.00

6.00 4.00

PUBLIC WORKS PROJECT MANAGER LT

2.00 2.00

1.00 0

PUBLIC WORKS SUPERVISOR

4.00 4.00

RECREATION COORDINATOR

0.12 0.12

SENIOR CIVIL ENGINEER

2.00 2.00

SENIOR MANAGEMENT ANALYST

1.00 1.00

SR BUILDING INSPECTOR

0.02 0.02

SR OFFICE ASSISTANT

1.00 1.00

1.00 1.00
SR. PUBLIC WORKS PROJECT

MANAGER
0 0
0 1.00

STREET LIGHTING WORKER

1.00 1.00

SUSTAINABILITY MANAGER

0.20 0.20

TRAFFIC SIGNAL TECHNICIAN

1.00 1.00

2.00 2.00

TRAFFIC SIGTECH APRNTICE

1.00 1.00
0 0

TRANSIT & TRANSPORTATION

PLANNER

1.00 1.00

1.00 1.00
Position Title
2021
Actual
2022
Actual
2023 Adopted
Budget
2024 Proposed
Budget
FY 2023-24 Proposed Budget
Public Works
464

TRANSPORTATION MANAGER

0.90 0.90

0.90 0.90
Total

90.12 92.12

94.12 88.12
Position Title
2021
Actual
2022
Actual
2023 Adopted
Budget
2024 Proposed
Budget
FY 2023-24 Proposed Budget
Public Works
465
Public Works Administration
Budget Unit 100-80-800
General Fund - Public Works Administration - Public Works Administration Budget at a Glance
2024 Proposed Budget
Total Revenues
$ 54,375
Total Expenditures
$ 1,046,761
Fund Balance
$
-
General Fund Costs
$ 992,386
% Funded by General Fund

94.8%
Total Staffing

4.0 FTE
Program Overview
The Public Works Department is comprised of the following eight divisions:

Development Services (including inspection services)
Capital Improvement Program Administration
Environmental Programs
Transportation
Facilities and Fleet
Trees and Right-of-Way
Grounds
Streets
Service Objectives
Provide capital project delivery, development plan check, permiHing and inspection, solid waste and recycling services, stormwater quality compliance, and public works maintenance services in a responsive and eﬃcient manner by continuously adapting programs and resources to meet the community’s expectations.

Provide a response within 2 business days to the community on complaints and requests for services. Plan and program maintenance of the City’s public facilities and infrastructure.

Program and deliver Capital Improvement Projects in a timely and cost-eﬃcient manner. Work with operating departments and the community to ensure projects meet expectations.

Collaborate with Community Development to eﬃciently deliver predictable, responsive and eﬃcient development services.

Represent the City on county and regional issues such as congestion management, and mobility and transit planning.

Manage and adapt traffic operations to efficiently move traffic and protect neighborhoods.

Oversee and manage stormwater, solid waste and recycling programs.

Proposed Budget
FY 2023-24 Proposed Budget
Public Works
466
Proposed Budget
It is recommended that City Council approve a budget of $1,046,761 for the Public Works Administration program. This represents a decrease of $111,374 (-9.6%) from the FY 2022-23 Adopted Budget.

Description
FY 2023-24 Original
Budget
FY 2023-24 Reduced
Budget
Reduction

Service Impact
Materials
$21,426
$11,461
$9,965
Reduced or eliminated office and
general supplies; meetings,
conference and trainings;
memberships; safety equipment
not covered under the MOU;
small tools and equipment; and
printing and advertising.

The following project/s have been identiﬁed as unfunded needs, which refer to priority projects that lack sufficient funding to be implemented at this time.

Service
Description
E
stimated
Cost
Funding Status

Public Works
Administration
Public Works
Outreach and
Events
$17,400
Unfunded: Ribbon Cutting Ceremonies for newly completed projects; Public Works Week Demonstrations and Open House Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.

It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed
Budget for the current
fiscal year.

FY 2023-24 Proposed Budget
Public Works
467
Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Use of Money and Property
$ 18,959
$ 54,375
$
-
$ 54,375
Transfers In
$
-
$ 10,000
$
-
$
-
Total Revenues
$ 18,959
$ 64,375
$
-
$ 54,375
Expenditures
Employee Compensation
$ 588,300
$ 513,911
$ 814,290
$ 741,466
Employee Benefits
$ 218,709
$ 208,886
$ 323,926
$ 293,405
Materials
$ 5,697
$ 9,268
$ 19,167
$ 11,461
Contract Services
$
-
$ 24,540
$ 266
$ 282
Special Projects
$ 21,068
$ 130,564
$
-
$
-
Contingencies
$
-
$
-
$ 486
$ 147
Total Expenditures
$ 833,774
$ 887,169
$ 1,158,135
$ 1,046,761
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 814,816
$ 822,794
$ 1,158,135
$ 992,386
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior ﬁscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget

ADMINISTRATIVE ASSISTANT

0.95 0.95

ASSIST DIR OF PW ENGINEER

0.10 0.10

0.50 0

DIRECTOR OF PUBLIC WORKS

1.00 1.00

MANAGEMENT ANALYST
0 0

1.00 1.00

SENIOR MANAGEMENT ANALYST

1.00 1.00

1.00 1.00
Total

3.05 3.05

4.45 3.95
As part of an expenditure reduction strategy, 0.5 FTE is being removed from the budget.

FY 2023-24 Proposed Budget
Public Works
468
Resource Recovery
Budget Unit 520-81-801
Resource Recovery - Environmental Programs - Resource Recovery Budget at a Glance
2024 Proposed Budget
Total Revenues
$ 1,617,964
Total Expenditures
$ 2,639,033
Fund Balance
$ (1,021,069)
General Fund Costs
$
-
% Funded by General Fund

0.0%
Total Staffing

3.6 FTE
Program Overview
The Resource Recovery program manages the City’s garbage and recycling franchised hauler contract and provides garbage and recycling customer service for residents and business owners; manages the City's garbage disposal contract; develops and implements programs and policy to comply with State source reduction and recycling mandates; oversees the free compost giveaway at the compost site; and represents the City on countywide commiHees. The public education and outreach programs led by this division include visits to businesses and apartment complexes to provide recycling instruction, kitchen containers, and visual materials; presentations at events and schools and employee training for businesses on-site as needed. The program coordinates many complimentary activities with the Sustainability program in the Office of the City Manager.

Service Objectives
Meet State requirements to divert recyclables and organics from landﬁll. Help businesses implement the City’s Mandatory Organics Recycling ordinance (6.24.037) which ensures compliance with SB 1383, California's Short-Lived Climate Pollutant Reduction Strategy. Provide landlords and property owners with support and educational materials for their tenants. Conduct waste characterization studies to determine future services.

Provide contract oversight and customer service for garbage and recycling collection, garbage disposal, yard waste processing, composting and household hazardous waste. Manage community events such as the citywide Garage Sale and free compost giveaway for residents. Assist CUSD and high school teachers and students with student recycling and composting projects related to teachers’ curriculum and the City’s environmental initiatives.

Proposed Budget
It is recommended that City Council approve a budget of $2,639,033 for the Resource Recovery program. This represents an increase of $353,943 (15.5%) from the FY 2022-23 Adopted Budget.

This increase is due to increases in employee compensation and beneﬁts, which reﬂect the cost-of-living adjustments approved by the City Council in August 2022. This budget increase is also due to a slight increase in materials and contract services. This program is 100% cost-recovered.

FY 2023-24 Proposed Budget
Public Works
469
Special Projects
The following table shows the special projects for the fiscal year.

Special Projects
Appropriation
Revenue
Funding Source
Description
County Household
Hazardous Waste
Program/Hazardous
Waste Response
$115,000
$155,000
Resource Recovery
County Household
Hazardous Waste
Program/Hazardous
Waste Response
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.

It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed
Budget for the current
fiscal year.

Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Use of Money and Property
$ 90,675
$ 70,995
$
-
$ 74,000
Intergovernmental Revenue
$ 14,916
$ 14,812
$ 14,000
$ 14,812
Charges for Services
$ 1,804,946
$ 1,530,871
$ 1,188,642
$ 1,529,152
Miscellaneous Revenue
$
-
$
-
$ 10,000
$
-
Total Revenues
$ 1,910,537
$ 1,616,678
$ 1,212,642
$ 1,617,964
Expenditures
Employee Compensation
$ 220,054
$ 376,254
$ 438,802
$ 528,715
Employee Benefits
$ 124,195
$ 110,806
$ 212,572
$ 229,557
Materials
$ 28,695
$ 40,337
$ 75,166
$ 87,305
Contract Services
$ 800,387
$ 939,153
$ 1,175,402
$ 1,388,927
Cost Allocation
$ 272,539
$ 334,160
$ 231,017
$ 267,029
Special Projects
$ 221,078
$ 33,755
$ 117,553
$ 115,733
Other Financing Uses
$ 3,314
$ 3,314
$ 3,314
$ 3,314
Contingencies
$
-
$
-
$ 31,264
$ 18,453
Total Expenditures
$ 1,670,262
$ 1,837,779
$ 2,285,090
$ 2,639,033
Fund Balance
$ 240,275
$ (221,101)
$ (1,072,448)
$ (1,021,069)
General Fund Costs
$
-
$
-
$
-
$
-
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior ﬁscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

FY 2023-24 Proposed Budget
Public Works
470
Position Title
2021
Actual
2022
Actual
2023 Adopted
Budget
2024 Proposed
Budget

ENVIRONMENTAL PROGRAM MGR

0.50 0.50

ENVIRONMENTAL PROGRAMS

ASSISTANT

1.30 2.30

2.30 2.30
ENV. PROG. COMPLIANCE

TECHNICIAN

0.05 0.05

0.05 0.05
ENV. PROGRAMS SPECIALIST

0.40 0.40

MANAGEMENT ANALYST

0.05 0.05

0.05 0.15

SUSTAINABILITY MANAGER

0.20 0.20

0.20 0.20
Total

2.50 3.50

3.50 3.60
Staff time is being reallocated to better reflect actual time spent in this program.

FY 2023-24 Proposed Budget
Public Works
471
Non-Point Source
Budget Unit 230-81-802
Env Mgmt Cln Creek Storm Drain - Environmental Programs - Non-Point Source Budget at a Glance
2024 Proposed Budget
Total Revenues
$ 1,501,764
Total Expenditures
$ 1,179,519
Fund Balance
$ 322,245
General Fund Costs
$
-
% Funded by General Fund

0.0%
Total Staffing

2.7 FTE
Program Overview
The Non-Point Source program manages the City’s compliance with its State-mandated Municipal Regional Stormwater NPDES Permit. Compliance activities include program and policy development and implementation of state-mandated complaint response and enforcement programs as well as annual interdepartmental staﬀ training; and scheduled business and construction site inspections. The program reviews development plans to ensure compliance with low impact development (LID); and new Green Infrastructure Plan development requirements. The program is responsible for calculating storm drain fees annually to submit to the County for collection on property tax bills, writing an annual report to the Regional Water Quality Control Board to verify and document the City’s compliance with Clean Water Act mandates, and engaging and educating the public via City communication channels, visits to businesses and presentations at local schools, De Anza College and community events. Public participation events in a typical year include two or more annual volunteer creek cleanup days, an interactive water quality monitoring day, Earth Day and various countywide collaborative events. Implementation and annual progress assessment of the City’s eight-year liHer reduction plan are among the requirements of the City’s Non-Point Source program.

Service Objectives
Oversee the City’s compliance with the Municipal Regional Stormwater Permit (MRP 2.0) with regard to water pollution prevention, erosion control, conserving water as a resource (e.g. inﬁltration rather than runoﬀ), and low impact development (LID) via the City's permit application process and conditions of approval.

Coordinate urban runoff pollution and erosion prevention activities with other departments, divisions, and private businesses. Mandated activities include: catch basin cleaning; post-construction oversight of permanent stormwater treatment measures installed at private new and redeveloped sites; implementation of, and annual progress assessments for the eight-year liHer reduction plan; oversight of construction best management practices during private and public construction; inspection of grease-generating and wet- waste food facilities and other businesses to prevent water-polluting discharges; complaint response and investigation to protect water quality; and education of staﬀ and local businesses on best management practices for outdoor storage and activities.

Represent the City on county and regional commiHees to prevent creek and San Francisco Bay pollution, FY 2023-24 Proposed Budget
Public Works
472
erosion, and illegal dumping.

Proposed Budget
It is recommended that City Council approve a budget of $1,179,519 for the Non-Point Source program. This represents a decrease of $47,135 (-3.8%) from the FY 2022-23 Adopted Budget.

Description
FY 2023-24 Original
Budget
FY 2023-24 Reduced
Budget
Reduction

Service Impact
Materials
$40,296
$38,784
$2,448
Reduced or eliminated office and
general supplies; meetings,
conference and trainings;
memberships; safety equipment
not covered under the MOU;
small tools and equipment; and
printing and advertising.

Contract
Services
$385,506
$370,570
$14,936
CUSD third grade creek education
program busing eliminated.

The following project/s have been identiﬁed as unfunded needs, which refer to priority projects that lack sufficient funding to be implemented at this time.

Service
Description
Estimated
Cost
Funding Status
Non-
Point
Source
Stevens Creek Water
Quality Monitoring &
Pollution Prevention
$26,460
Unfunded Service Impact: Creek monitoring is an educational opportunity that produces data that is helpful to the
Environmental Team, but not required as a permit condition.

Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.

It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed
Budget for the current
fiscal year.

FY 2023-24 Proposed Budget
Public Works
473
Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Use of Money and Property
$ 1,878
$ 938
$
-
$
-
Charges for Services
$ 1,475,810
$ 1,477,784
$ 1,510,555
$ 1,498,201
Fines and Forfeitures
$ 5,065
$ 3,563
$ 68,669
$ 3,563
Total Revenues
$ 1,482,753
$ 1,482,285
$ 1,579,224
$ 1,501,764
Expenditures
Employee Compensation
$ 339,790
$ 355,712
$ 383,780
$ 383,161
Employee Benefits
$ 153,940
$ 170,372
$ 182,630
$ 183,050
Materials
$ 26,359
$ 33,321
$ 40,296
$ 38,784
Contract Services
$ 244,962
$ 292,621
$ 394,170
$ 370,570
Cost Allocation
$ 136,205
$ 255,923
$ 195,816
$ 200,578
Special Projects
$
-
$
-
$ 19,100
$
-
Contingencies
$
-
$
-
$ 10,862
$ 3,376
Total Expenditures
$ 901,256
$ 1,107,949
$ 1,226,654
$ 1,179,519
Fund Balance
$ 581,497
$ 374,335
$ 352,570
$ 322,245
General Fund Costs
$
-
$
-
$
-
$
-
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior ﬁscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2021
Actual
2022
Actual
2023 Adopted
Budget
2024 Proposed
Budget

BUILDING INSPECTOR

0.08 0.08

ENVIRONMENTAL PROGRAM MGR

0.50 0.50

ENVIRONMENTAL PROGRAMS

ASSISTANT

0.35 0.35

0.35 0.35
ENV. PROG. COMPLIANCE

TECHNICIAN

0.95 0.95

0.95 0.95
ENV. PROGRAMS SPECIALIST

0.60 0.60

MAINTENANCE WORKER III

0.10 0.10

0.10 0

PUBLIC WORKS INSPECTOR

0.10 0.10

RECREATION COORDINATOR

0.12 0.12

SR BUILDING INSPECTOR

0.02 0.02

0.02 0.02
Total

2.82 2.82

2.82 2.72
FY 2023-24 Proposed Budget
Public Works
474
Staff time is being reallocated to better reflect actual time spent in this program.

FY 2023-24 Proposed Budget
Public Works
475
Storm Drain Fee
Budget Unit 230-81-853
Env Mgmt Cln Creek Storm Drain - Environmental Programs - Storm Drain Fee Budget at a Glance
2024 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 25,924
Fund Balance
$ (25,924)
General Fund Costs
$
-
% Funded by General Fund

0.0%
Total Staffing
FTE
Program Overview
A portion of the collected Clean Water and Storm Protection Fee is allocated for rebates on activities that reduce stormwater runoﬀ and pollution. Currently, these are split between oﬀering matching Valley Water rebates on rainwater gardens, rainwater collection, and turf replacement installations and oﬀering City-managed rebates for residential pervious pavement installations.

Proposed Budget
It is recommended that City Council approve a budget of $25,924 for the Storm Drain Fee program. This represents an increase of $396 (1.6%) from the FY 2022-23 Adopted Budget.

The budget is relatively unchanged from last fiscal year.

Special Projects
The following table shows the special projects for the fiscal year.

Special Projects
Appropriation
Revenue
Funding Source
Description
Permeable Pavement
Rebate Program
$12,500
$12,500
Clean Water and
Storm Protection Fee
Funding for
permeable pavement
rebate program.

Rain Garden Rebate
$12,500
$12,500
Clean Water and
Storm Protection Fee
Matching rebate
with Valley Water
for qualifying rain
garden projects.

Revenues and Expenditures
FY 2023-24 Proposed Budget
Public Works
476
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.

It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed
Budget for the current
fiscal year.

Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Total Revenues
$
-
$
-
$
-
$
-
Expenditures
Cost Allocation
$
-
$ 196
$ 528
$ 924
Special Projects
$ 1,105
$ 3,540
$ 25,000
$ 25,000
Total Expenditures
$ 1,105
$ 3,736
$ 25,528
$ 25,924
Fund Balance
$ (1,105)
$ (3,736)
$ (25,528)
$ (25,924)
General Fund Costs
$
-
$
-
$
-
$
-
Staffing
There is no staffing associated with this program.

FY 2023-24 Proposed Budget
Public Works
477
General Fund Subsidy
Budget Unit 230-81-854
Env Mgmt Cln Creek Storm Drain - Environmental Programs - General Fund Subsidy Budget at a Glance
2024 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 23,164
Fund Balance
$ (23,164)
General Fund Costs
$
-
% Funded by General Fund

0.0%
Total Staffing
FTE
Program Overview
The City has a joint use agreement for playing ﬁelds at schools in CUSD, and part of that agreement requires a refund to CUSD of half of the fees they pay each year for the Clean Water and Storm Protection Fee, which is based on parcel size and use category. The details of the fee prohibit using collected funds for providing discounts or refunds, so funding for that purpose must come from the General Fund.

In addition, the City has a Clean Water Cost-Share Program allowing low-income property owners to receive a discounted rate on the Clean Water and Storm Protection Fee that is charged on property tax bills. The details of the fee prohibit using collected taxes for providing discounts or refunds, so funding for this purpose must come from the General Fund.

Proposed Budget
It is recommended that City Council approve a budget of $23,164 for the General Fund Subsidy program. This represents a decrease of $7,051 (-23.3%) from the FY 2022-23 Adopted Budget.

The budget decrease is to better reflect the actual expenses in this program.

Special Projects
The following table shows the special projects for the fiscal year.

FY 2023-24 Proposed Budget
Public Works
478
Special Projects
Appropriation
Revenue
Funding Source
Description
CUSD Joint Use Cost
Share
$8,706
$8,706
General Fund
Clean Water and
Storm Protection Fee
cost-share program
for Cupertino Union
School District.

Clean Water Cost-
share Program
$13,162
$13,162
General Fund
Clean Water and
Storm Protection Fee
20% cost-share
program for low-
income residents.

Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.

It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed
Budget for the current
fiscal year.

Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Total Revenues
$
-
$
-
$
-
$
-
Expenditures
Cost Allocation
$
-
$ 401
$ 347
$ 1,296
Special Projects
$ 8,724
$ 9,833
$ 29,868
$ 21,868
Total Expenditures
$ 8,724
$ 10,234
$ 30,215
$ 23,164
Fund Balance
$ (8,724)
$ (10,234)
$ (30,215)
$ (23,164)
General Fund Costs
$
-
$
-
$
-
$
-
Staffing
There is no staffing associated with this program.

FY 2023-24 Proposed Budget
Public Works
479
Storm Drain Maintenance
Budget Unit 230-81-855
Env Mgmt Cln Creek Storm Drain - Environmental Programs - Storm Drain Maintenance Budget at a Glance
2024 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 1,008,247
Fund Balance
$ (1,008,247)
General Fund Costs
$
-
% Funded by General Fund

0.0%
Total Staffing

2.2 FTE
Program Overview
The Storm Drain Maintenance program manages the City's storm drainage collection system, which is comprised of approximately 90 miles of pipe, 2,215 drain inlets, and storm outfalls to local waterways. An inspector and on- call staﬀ provide emergency response to pollutant discharges, and crews perform general system maintenance including annual cleanout of drain inlets and trash capture devices. Collection and management of storm water for the City is regulated under the terms of a Bay Area-wide National Pollutant Discharge Elimination System (NPDES) Municipal Separate Storm Sewer System (MS4) Permit.

Service Objectives
Provide eﬀective and timely inspection and maintenance of the storm drain system including inlet and outfall structures and collection system.

Provide annual cleaning and inspection of all inlets and full trash capture devices.

Proposed Budget
It is recommended that City Council approve a budget of $1,008,247 for the Storm Drain Maintenance program.

This represents an increase of $223,245 (28.4%) from the FY 2022-23 Adopted Budget.

The increase in budget is due mainly to a special project request. This increase is also due to increases in employee compensation and beneﬁts, which reﬂect the cost-of-living adjustments approved by the City Council in August 2022.

Special Projects
The following table shows the special projects for the fiscal year.

FY 2023-24 Proposed Budget
Public Works
480
Project
Appropriation
Revenue

Funding Source
Description
Envirosight
ROVVER X Remote
Control Camera
System
$131,000
$131,000
Clean Water & Storm
Protection Fee /
Vehicle/Equipment
Depreciation
Equipment for staff
to conduct storm
drain inspections in
place of allocating
budget for contract
services.

Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.

It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed
Budget for the current
fiscal year.

Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Charges for Services
$ 172
$
-
$
-
$
-
Total Revenues
$ 172
$
-
$
-
$
-
Expenditures
Employee Compensation
$ 206,433
$ 217,280
$ 235,636
$ 263,453
Employee Benefits
$ 94,211
$ 100,968
$ 111,422
$ 117,784
Materials
$ 14,927
$ 28,471
$ 24,219
$ 34,962
Contract Services
$ 55,671
$ 27,541
$ 270,192
$ 313,350
Cost Allocation
$ 92,340
$ 149,749
$ 136,173
$ 143,344
Special Projects
$
-
$ 2,600
$
-
$ 131,000
Contingencies
$
-
$
-
$ 7,360
$ 4,354
Total Expenditures
$ 463,582
$ 526,609
$ 785,002
$ 1,008,247
Fund Balance
$ (463,409)
$ (526,609)
$ (785,002)
$ (1,008,247)
General Fund Costs
$
-
$
-
$
-
$
-
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior ﬁscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget

MAINTENANCE WORKER I/II

1.75 1.75

1.80 1.75

MAINTENANCE WORKER III

0.20 0.20

PUBLIC WORKS SUPERVISOR

0.25 0.25

0.25 0.25
Total

2.20 2.20

2.25 2.20
FY 2023-24 Proposed Budget
Public Works
481
Staff time is being reallocated to better reflect actual time spent in this program.

FY 2023-24 Proposed Budget
Public Works
482
Plan Review
Budget Unit 100-82-804
General Fund - Developmental Services - Plan Review
Budget at a Glance
2024 Proposed Budget
Total Revenues
$ 1,374,278
Total Expenditures
$ 1,434,926
Fund Balance
$
-
General Fund Costs
$ 60,648
% Funded by General Fund

4.2%
Total Staffing

3.9 FTE
Program Overview
The Development Services Division is comprised of two areas:

Development Services - reviews plans for private developments and utility encroachments to ensure conformance with City standards and policies.

Inspection Services - ensures compliance with City standards and approved plans on all public and private developments and utility projects.

Service Objectives
Ensure that private development projects provide necessary supporting infrastructure and potential impacts on the community are mitigated.

Place safety of the general public, City employees and construction workers as the highest priority on construction sites.

Inspect utility encroachment permits for work within the City right-of-way and return streets and sidewalks to City standards.

Ensure compliance with stormwater permits and prevent runoﬀ from polluting nearby watersheds. Work closely with the Environmental Programs Division to continue inspecting job sites before, during and aOer each rain event and conduct annual inspections of all Post Construction Treatments and Stormwater Pollution Prevention Plan (SWPPP) compliance.

Respond to public inquiries or complaints in a timely manner.

Provide aid and information to other City Divisions and Departments, including Community Development, Building, Capital Improvements, City AHorney’s Oﬃce, Public Works Maintenance and Operations and Parks and Recreation as needed to facilitate private developments and public infrastructure projects.

Proposed Budget
It is recommended that City Council approve a budget of $1,434,926 for the Plan Review program. This represents a decrease of $37,070 (-2.5%) from the FY 2022-23 Adopted Budget.

FY 2023-24 Proposed Budget
Public Works
483
The table below illustrates the reductions made to the original FY 2023-24 Budget. This budget was developed by taking the previous year's base budget and incorporating additional ongoing costs, while also adjusting material and contract expenses based on the Consumer Price Index (CPI), where applicable.

Description
FY 2023-24 Original
Budget
FY 2023-24 Reduced
Budget
Reduction

Service Impact
Materials
$14,538
$9,506
$5,032
Reduced or eliminated office and
general supplies; meetings,
conference and trainings;
memberships; safety equipment not
covered under the MOU; small tools
and equipment; and printing and
advertising.

Contract
Services
$129,731
$81,019
$48,712
Professional Consulting agreements
reduced. City
staff will assess the
need for additional services and
request budget if needed.

Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.

It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed
Budget for the current
fiscal year.

FY 2023-24 Proposed Budget
Public Works
484
Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Use of Money and Property
$ 68,394
$ 232,373
$ 121,928
$ 232,374
Charges for Services
$ 1,353,508
$ 1,140,550
$ 1,285,510
$ 1,140,550
Miscellaneous Revenue
$ 2,838
$ 1,354
$ 910
$ 1,354
Transfers In
$
-
$ 250,000
$
-
$
-
Total Revenues
$ 1,424,740
$ 1,624,277
$ 1,408,348
$ 1,374,278
Expenditures
Employee Compensation
$ 863,846
$ 788,217
$ 718,055
$ 735,052
Employee Benefits
$ 342,003
$ 347,199
$ 334,194
$ 333,573
Materials
$ 4,178
$ 6,494
$ 10,008
$ 9,506
Contract Services
$ 38,721
$ 31,917
$ 121,746
$ 81,019
Cost Allocation
$ 323,847
$ 398,005
$ 278,699
$ 274,644
Special Projects
$ 61,350
$ 74,840
$ 6,000
$
-
Contingencies
$
-
$
-
$ 3,294
$ 1,132
Total Expenditures
$ 1,633,945
$ 1,646,672
$ 1,471,996
$ 1,434,926
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 209,206
$ 22,396
$ 63,648
$ 60,648
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior ﬁscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2021
Actual
2022
Actual
2023 Adopted
Budget
2024 Proposed
Budget

ASSISTANT ENGINEER

0.50 0
0 0

ASSIST DIR OF PW ENGINEER

0.35 0.35

0.20 0

ENGINEERING TECHNICIAN

1.00 1.00

PUBLIC WORKS INSPECTOR

0.90 0.90

PUBLIC WORKS PROJECT

MANAGER

0.25 0
0 0

SENIOR CIVIL ENGINEER

2.00 2.00

2.00 2.00
Total

5.00 4.25

4.10 3.90
As part of an expenditure reduction strategy, 0.2 FTE is being removed from the budget.

FY 2023-24 Proposed Budget
Public Works
485
CIP Administration
Budget Unit 100-82-806
General Fund - Developmental Services - CIP Administration Budget at a Glance
2024 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 1,491,690
Fund Balance
$
-
General Fund Costs
$ 1,491,690
% Funded by General Fund
100.0%
Total Staffing

5.8 FTE
Program Overview
The Capital Improvement Program (CIP) Division plans, manages, and implements improvements to city land, parks, building and infrastructure. These projects are derived from resident input, master plans, needs assessments, interdepartmental requirements, maintenance of the City’s facilities, and innovations in our understandings of how the facilities can best serve our population. The division undertakes all aspects of project implementation, including contract administration for design, construction, and overall project management.

Project types include, but are not limited to streets, sidewalks, storm drainage, buildings, parks, bicycle and pedestrian improvements and other public facilities
. Responsibilities also include claims avoidance,
environmental and regulatory compliance and monitoring, and the development of the annual budget and program scope.

Service Objectives
Ensure that all public improvements are designed and constructed in accordance with community expectations and City standards.

Place safety of the general public, City employees and workers as the highest priority in the delivery of capital projects.

Respond to public inquiries or complaints in a timely manner.

Proposed Budget
It is recommended that City Council approve a budget of $1,491,690 for the CIP Administration program. This represents a decrease of $312,715 (-17.3%) from the FY 2022-23 Adopted Budget.

FY 2023-24 Proposed Budget
Public Works
486
Description
FY 2023-24 Original
Budget
FY 2023-24
Reduced
Budget
Reduction

Service Impact
Materials
$26,132
$16,826
$9,306
Reduced or eliminated office and
general supplies; meetings,
conference and trainings;
memberships; safety equipment not
covered under the MOU; small tools
and equipment; and printing and
advertising.

Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.

It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed
Budget for the current
fiscal year.

Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Total Revenues
$
-
$
-
$
-
$
-
Expenditures
Employee Compensation
$ 530,440
$ 1,036,970
$ 1,202,186
$ 1,020,704
Employee Benefits
$ 234,724
$ 460,163
$ 581,245
$ 453,950
Materials
$ 8,042
$ 17,990
$ 20,462
$ 16,826
Contract Services
$
-
$ 437
$
-
$
-
Contingencies
$
-
$
-
$ 512
$ 210
Total Expenditures
$ 773,206
$ 1,515,560
$ 1,804,405
$ 1,491,690
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 773,206
$ 1,515,560
$ 1,804,405
$ 1,491,690
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior ﬁscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

FY 2023-24 Proposed Budget
Public Works
487
Position Title
2021
Actual
2022
Actual
2023 Adopted
Budget
2024 Proposed
Budget

ASSISTANT ENGINEER
0 0.50

0.50 0.50

ASSIST DIR OF PW ENGINEER

0.20 0.20

0.20 0

CIP MANAGER

1.00 1.00

PUBLIC WORKS PROJECT MANAGER

3.00 4.25

5.25 3.25

PUBLIC WORKS PROJECT MANAGER
LT

1.50 1.50

0.50 0
SR. PUBLIC WORKS PROJECT

MANAGER
0 0
0 1.00
Total

5.70 7.45

7.45 5.75
As part of an expenditure reduction strategy, 1.7 FTE is being removed from the budget.

FY 2023-24 Proposed Budget
Public Works
488
Service Center Administration
Budget Unit 100-83-807
General Fund - Service Center - Service Center Administration Budget at a Glance
2024 Proposed Budget
Total Revenues
$ 71,867
Total Expenditures
$ 1,104,457
Fund Balance
$
-
General Fund Costs
$ 1,032,590
% Funded by General Fund

93.5%
Total Staffing

3.1 FTE
Program Overview
The Service Center Administration program manages Public Works maintenance operations that include the major divisions of streets, grounds, trees and medians, facilities and ﬂeet, as well as the minor divisions of signs/markings, storm drain, sidewalk, curb and guHer, trails, overpasses and storm water; provides customer service to the general public; provides administrative support for maintenance staﬀ, supervisors, and management; general training prioritization; assignment of service calls; provides oversight of various contracted services including street sweeping, janitorial and a wide variety of maintenance and minor public works contracts; manages the sheriﬀ's work furlough program 7 days per week; and collaborates with Public Works Engineering for asset improvements beyond routine maintenance.

Service Objectives
Create a positive environment that fosters efficiency and innovation for service center employees.

Ensure proper documentation and inventory of trees, sidewalk repair, striping and legends, street signs, vehicle and equipment, streetlights and stormwater pollution.

Maintain records of all complaints and requests for services by tracking responses through computer programs and written service request forms.

Process the payments for all services and materials generated through the Service Center.

Maintain productivity units of measure for key tasks performed.

Support Public Works Engineering in the collection of ﬁeld data, review of improvement drawings and development of capital improvement projects.

Maintain, lead and implement all elements of the Injury and Illness Prevention Program.

Maintain positive, accountable relations with employee bargaining groups.

Proposed Budget
It is recommended that City Council approve a budget of $1,104,457 for the Service Center Administration program. This represents a decrease of $186,305 (-14.4%) from the FY 2022-23 Adopted Budget.

FY 2023-24 Proposed Budget
Public Works
489
The table below illustrates the reductions made to the original FY 2023-24 Budget. This budget was developed by taking the previous year's base budget and incorporating additional ongoing costs, while also adjusting material and contract expenses based on the Consumer Price Index (CPI), where applicable.

Description
FY 2023-24 Original
Budget
FY 2023-24 Reduced
Budget
Reduction
Service Impact
Materials
$209,469
$160,591
$48,878
Reduced or eliminated office
and general supplies; meetings,
conference and trainings;
memberships; safety equipment
not covered under the MOU;
small tools and equipment; and
printing and advertising.

Contract
Services
$95,532
$17,682
$77,850
Office reconfiguration contract
services have been reduced
resulting in deferred upgrades,
remodeling and repairs
throughout all City offices.

The following project/s have been identiﬁed as unfunded needs, which refer to priority projects that lack sufficient funding to be implemented at this time.

Service
Description
Estimated Cost
Funding Status

Pre-filled sandbags
Purchase of pre-filled
sandbags for residents
during storm events
$11,100
Unfunded: This work will
be performed by City
staff.

Special Projects
The following table shows the special projects for the fiscal year.

Special Projects
Appropriation
Revenue
Funding Source
Description
Office
Reconfiguration
$17,682
$17,682
General Fund
Citywide office
reconfiguration
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.

It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed
Budget for the current
fiscal year.

FY 2023-24 Proposed Budget
Public Works
490
Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Use of Money and Property
$ 33,968
$ 35,326
$ 78,924
$ 71,359
Miscellaneous Revenue
$ 12,759
$ 508
$ 137,665
$ 508
Total Revenues
$ 46,727
$ 35,834
$ 216,589
$ 71,867
Expenditures
Employee Compensation
$ 421,356
$ 513,485
$ 469,248
$ 451,585
Employee Benefits
$ 187,706
$ 243,689
$ 238,582
$ 225,413
Materials
$ 129,129
$ 263,361
$ 186,561
$ 160,591
Contract Services
$ 14,939
$ 8,745
$ 18,656
$ 17,682
Cost Allocation
$ 331,330
$ 328,477
$ 294,735
$ 229,276
Special Projects
$ 7,519
$
-
$ 77,850
$ 17,682
Contingencies
$
-
$
-
$ 5,130
$ 2,228
Total Expenditures
$ 1,091,979
$ 1,357,757
$ 1,290,762
$ 1,104,457
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 1,045,252
$ 1,321,923
$ 1,074,173
$ 1,032,590
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior ﬁscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget

ADMINISTRATIVE ASSISTANT

1.00 1.00

ASSIST DIR OF PW ENGINEER

0.35 0.35

0.10 0

ASSIST DIR PUBLIC WORKS OPS

1.00 1.00

MANAGEMENT ANALYST

0.15 0.15

0.15 0.05

SR OFFICE ASSISTANT

1.00 1.00

1.00 1.00
Total

3.50 3.50

3.25 3.05
As part of an expenditure reduction strategy, 0.2 FTE is being removed from the budget.

FY 2023-24 Proposed Budget
Public Works
491
McClellan Ranch Park
Budget Unit 100-84-808
General Fund - Grounds - McClellan Ranch Park
Budget at a Glance
2024 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 176,568
Fund Balance
$
-
General Fund Costs
$ 176,568
% Funded by General Fund
100.0%
Total Staffing

0.4 FTE
Program Overview
McClellan Ranch Park is one of 19 parks and open space areas managed by the Grounds Division of the Public Works Department.

Service Objectives
The main objective of the Grounds Division is to provide the residents of Cupertino with the cleanest and safest recreational areas to enjoy in the Bay Area.

Provide daily general clean up, trash removal, and graffiti removal.

Provide twice annually the mowing of ﬁre breaks per Fire Marshal request in a manner in which wildlife is least impacted.

Utilize weekend work furlough program as needed to assist in weekend and weekday cleanup.

Provide logistical support to the Parks & Recreation Department for all of the City’s special events.

Proposed Budget
It is recommended that City Council approve a budget of $176,568 for the McClellan Ranch Park program. This represents a decrease of $58,626 (-24.9%) from the FY 2022-23 Adopted Budget.

There is an increase in employee compensation and beneﬁts, which reﬂect the cost-of-living adjustments approved by the City Council in August 2022
The table below illustrates the reductions made to the original FY 2023-24 Budget. This budget was developed by taking the previous year's base budget and incorporating additional ongoing costs, while also adjusting material and contract expenses based on the Consumer Price Index (CPI), where applicable.

FY 2023-24 Proposed Budget
Public Works
492
Description
FY 2023-24 Original
Budget
FY 2023-24 Reduced
Budget
Reduction

Service Impact
Contract
Services
$20,744
$11,811
$8,933
Plant replacement contract service
has been reduced resulting in
deferred planting.

Mowing
contract services have been
eliminated resulting in delayed
frequency; city staff will complete
work in-house.

B
ee removal contract services have
been reduced resulting in delayed
response; city staff will assess
beehives when encountered.

Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.

It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed
Budget for the current
fiscal year.

Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Total Revenues
$
-
$
-
$
-
$
-
Expenditures
Employee Compensation
$ 38,567
$ 39,251
$ 41,547
$ 47,334
Employee Benefits
$ 19,812
$ 21,340
$ 23,502
$ 24,008
Materials
$ 19,879
$ 20,341
$ 21,638
$ 39,050
Contract Services
$ 16,872
$ 11,731
$ 16,860
$ 11,811
Cost Allocation
$ 42,081
$ 55,724
$ 60,685
$ 53,729
Special Projects
$
-
$
-
$ 70,000
$
-
Contingencies
$
-
$
-
$ 962
$ 636
Total Expenditures
$ 137,211
$ 148,387
$ 235,194
$ 176,568
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 137,211
$ 148,387
$ 235,194
$ 176,568
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior ﬁscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

FY 2023-24 Proposed Budget
Public Works
493
Position Title
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget

MAINTENANCE WORKER I/II

0.20 0.20

MAINTENANCE WORKER III

0.10 0.10

PUBLIC WORKS SUPERVISOR

0.10 0.10

0.10 0.10
Total

0.40 0.40

0.40 0.40
There are no changes to the current level of staffing.

FY 2023-24 Proposed Budget
Public Works
494
Memorial Park
Budget Unit 100-84-809
General Fund - Grounds - Memorial Park
Budget at a Glance
2024 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 819,844
Fund Balance
$
-
General Fund Costs
$ 819,844
% Funded by General Fund
100.0%
Total Staffing

1.5 FTE
Program Overview
Memorial Park is one of 19 parks and open space areas managed by the Grounds Division of the Public Works Department. Memorial Park is the largest and most utilized park in Cupertino.

Service Objectives
The main objective of the Grounds Division is to provide the citizens of Cupertino with the cleanest and safest recreational areas to enjoy in the Bay Area.

Provide daily general clean up, trash removal, graffiti removal, irrigation adjustments and repairs and basic play structure inspections and maintenance.

Provide weekly maintenance that may include mowing and edging of turf areas, tennis court cleaning and general maintenance, basketball court maintenance and programmed play structure inspections and maintenance.

Provide quarterly maintenance that may include fertilization applications, aerating, over-seeding, top dressing, and pruning of trees and shrubs.

Provide semi-annual maintenance that may include replacement of planting material, pre-emergent applications, playground woodchip replenishing and preparation of athletic fields for seasonal use.

Maintain all playgrounds in accordance with California playground safety requirements.

Minimize the negative effects of waterfowl to park patrons.

Reduce water consumption wherever practicable.

Utilize weekend work furlough program as needed to assist in weekend and weekday cleanup.

Provide logistical support to the Parks & Recreation Department for all the City’s special events.

Proposed Budget
It is recommended that City Council approve a budget of $819,844 for the Memorial Park program. This represents a decrease of $52,133 (-6.0%) from the FY 2022-23 Adopted Budget.

FY 2023-24 Proposed Budget
Public Works
495
Description
FY 2023-24 Original
Budget
FY 2023-24 Reduced
Budget
Reduction

Service Impact
Materials
$352,646
$328,717
$23,929
Reduced budget for office and
general supplies, meeting,
conference and training,
memberships, safety equipment
not covered under the MOU,
small tools and equipment,
printing and advertising.

Contract
Services
$59,669
$28,986
$30,683
Goose removal contract service
has been eliminated resulting in
delayed response.

Bee removal contract services
have been reduced resulting in
delayed response ; city staff will
assess beehives when
encountered.

Tree maintenance contract
services have been reduced
resulting in deferred
trimming/upkeep.

Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.

It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed
Budget for the current
fiscal year.

FY 2023-24 Proposed Budget
Public Works
496
Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Total Revenues
$
-
$
-
$
-
$
-
Expenditures
Employee Compensation
$ 193,675
$ 215,005
$ 214,050
$ 166,719
Employee Benefits
$ 106,269
$ 120,367
$ 124,783
$ 85,316
Materials
$ 153,017
$ 139,529
$ 223,959
$ 328,717
Contract Services
$ 40,885
$ 99,340
$ 39,616
$ 28,986
Cost Allocation
$ 258,949
$ 293,608
$ 247,980
$ 205,635
Capital Outlays
$
-
$ 31,950
$
-
$
-
Special Projects
$
-
$
-
$ 15,000
$
-
Contingencies
$
-
$
-
$ 6,589
$ 4,471
Total Expenditures
$ 752,795
$ 899,799
$ 871,977
$ 819,844
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 752,795
$ 899,799
$ 871,977
$ 819,844
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior ﬁscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget

MAINTENANCE WORKER I/II

2.20 2.20

2.20 1.20

MAINTENANCE WORKER III

0.20 0.20

PUBLIC WORKS SUPERVISOR

0.10 0.10

0.10 0.10
Total

2.50 2.50

2.50 1.50
As part of an expenditure reduction strategy, 1.0 FTE is being removed from the budget.

FY 2023-24 Proposed Budget
Public Works
497
BBF Ground Maintenance
Budget Unit 100-84-811
General Fund - Grounds - BBF Ground Maintenance
Budget at a Glance
2024 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 446,371
Fund Balance
$
-
General Fund Costs
$ 446,371
% Funded by General Fund
100.0%
Total Staffing

1.0 FTE
Program Overview
Blackberry Farm is managed by the Grounds Division of the Public Works Department.

Service Objectives
The main objective of the Grounds Division is to provide the residents of Cupertino with the cleanest and safest recreational areas to enjoy in the Bay Area.

Provide daily general clean up, trash removal, graffiti removal, irrigation adjustments and repairs and basic play structure inspections and maintenance.

Provide weekly maintenance that may include mowing and edging of turf areas and programmed play structure inspections and maintenance.

Provide quarterly maintenance that may include fertilization applications, aerating, over-seeding, top dressing, and pruning of trees and shrubs.

Provide semi-annual maintenance that may include replacement of planting material, pre-emergent applications, playground woodchip replenishing and preparation of athletic fields for seasonal use.

Maintain all playgrounds in accordance with California playground safety requirements.

Reduce water consumption wherever practicable.

Utilize weekend work furlough program as needed to assist in weekend and weekday cleanup.

Provide logistical support to the Parks & Recreation Department for all the City’s special events.

Proposed Budget
It is recommended that City Council approve a budget of $446,371 for the BBF Ground Maintenance program.

This represents an increase of $147,837 (49.5%) from the FY 2022-23 Adopted Budget.

This increase is due to increases in employee compensation and beneﬁts, which reﬂect the cost-of-living adjustments approved by the City Council in August 2022.

FY 2023-24 Proposed Budget
Public Works
498
Description
FY 2023-24 Original
Budget
FY 2023-24 Reduced
Budget
Reduction

Service Impact
Materials
$21,174
$18,944
$2,230
Reduced budget for office and
general supplies, meeting,
conference and training,
memberships, safety equipment
not covered under the MOU, small
tools and equipment, printing and
advertising
Contract
Services
$177,663
$163,517
$14,146
Bee removal contract services have
been reduced resulting in delayed
response; city staff will assess
beehives when encountered.

Tree maintenance contract
services have been reduced
resulting in deferred
trimming/upkeep annually.

Pathway and fencing contract
services have been reduced
resulting in delayed repairs; city
staff will assess the need for the
services and request budget for
repairs as needed.

Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.

It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed
Budget for the current
fiscal year.

FY 2023-24 Proposed Budget
Public Works
499
Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Total Revenues
$
-
$
-
$
-
$
-
Expenditures
Employee Compensation
$ 86,310
$ 79,844
$ 94,256
$ 138,741
Employee Benefits
$ 46,099
$ 48,016
$ 55,953
$ 57,844
Materials
$ 6,698
$ 5,126
$ 5,020
$ 18,944
Contract Services
$ 44,098
$ 40,506
$ 45,740
$ 163,517
Cost Allocation
$
-
$ 46,025
$ 66,296
$ 65,044
Special Projects
$
-
$ 12,960
$ 30,000
$
-
Contingencies
$
-
$
-
$ 1,269
$ 2,281
Total Expenditures
$ 183,205
$ 232,477
$ 298,534
$ 446,371
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 183,204
$ 232,477
$ 298,534
$ 446,371
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior ﬁscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget

MAINTENANCE WORKER I/II

0.80 0.80

MAINTENANCE WORKER III

0.10 0.10

PUBLIC WORKS SUPERVISOR

0.10 0.10

0.10 0.10
Total

1.00 1.00

1.00 1.00
There are no changes to the current level of staffing.

FY 2023-24 Proposed Budget
Public Works
500
School Site Maintenance
Budget Unit 100-84-812
General Fund - Grounds - School Site Maintenance
Budget at a Glance
2024 Proposed Budget
Total Revenues
$ 145,823
Total Expenditures
$ 1,385,825
Fund Balance
$
-
General Fund Costs
$ 1,240,002
% Funded by General Fund

89.5%
Total Staffing

4.2 FTE
Program Overview
Under a joint use agreement with Cupertino Union School District, nine athletic ﬁelds and landscape areas, constituting approximately 52 acres, are managed by the Grounds Division of the Public Works Department.

These sites include Hyde and Kennedy Middle Schools, Collins, Eaton, Lincoln, Regnart, Faria, Stevens Creek and Garden Gate Elementary Schools.

Service Objectives
The main objective of the Grounds Division is to provide the residents of Cupertino with the cleanest and safest recreational areas/athletic fields in the Bay Area.

Provide daily general clean up, trash removal, graﬃti removal, irrigation adjustments and repairs and other maintenance.

Provide weekly maintenance that may include mowing and edging of turf areas and other maintenance.

Provide quarterly maintenance that may include fertilization, aerating, over-seeding, top dressing, and pruning of trees and shrubs.

Provide semi-annual maintenance that may include replacement of planting material, pre-emergent applications and preparing athletic fields for seasonal use.

Maintain school sites for recreational activities including soccer, baseball, cricket, track and ﬁeld, soOball and a variety of other sports.

Reduce water consumption wherever practicable.

Utilize weekend work furlough program as needed to assist in weekend and weekday cleanup.

Provide logistical support to the Park and Recreation Department for all the City’s special events.

Proposed Budget
It is recommended that City Council approve a budget of $1,385,825 for the School Site Maintenance program.

This represents a decrease of $244,193 (-15.0%) from the FY 2022-23 Adopted Budget.

There is an increase in employee compensation and beneﬁts, which reﬂect the cost-of-living adjustments approved by the City Council in August 2022.

FY 2023-24 Proposed Budget
Public Works
501
The table below illustrates the reductions made to the original FY 2023-24 Budget. This budget was developed by taking the previous year's base budget and incorporating additional ongoing costs, while also adjusting material and contract expenses based on the Consumer Price Index (CPI), where applicable.

Description
FY 2023-24 Original
Budget
FY 2023-24 Reduced
Budget
Reduction

Service Impact
Materials
$331,276
$304,115
$27,161
Reduced budget for office and
general supplies, meeting, conference
and training, memberships, safety
equipment not covered under the
MOU, small tools and equipment,
printing and advertising.

Contract
Services
$52,137
$26,302
$25,835
Pest abatement contract service has
been eliminated resulting in
increased pests and delayed control.

Tree maintenance contract services
have been reduced resulting in
deferred trimming/upkeep.

The following project/s have been identiﬁed as unfunded needs, which refer to priority projects that lack sufficient funding to be implemented at this time.

Service
Description
Estimated
Cost
Funding Status

Grounds
School Site
Maintenance
Garden Gate Elementary
School City Access Gate
Relocation
$25,000
Unfunded: Deferred maintenance may negatively
impact health of adjacent oak tree and will limit
access of service vehicles
Grounds
School Site
Maintenance
Faria Elementary School
Baseball Field Dugout Roof
Replacements
$25,000
Unfunded: Deferred building maintenance will
result in deterioration of building assets
Special Projects
The following table shows the special projects for the fiscal year.

Special Projects
Appropriation
Revenue
Funding Source
Description
Grounds School Site
Maintenance
$20,000
$20,000
General Fund
Kennedy Middle
School Baseball Field
Dugout Roof
Replacement

Revenues and Expenditures
FY 2023-24 Proposed Budget
Public Works
502
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.

It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed
Budget for the current
fiscal year.

Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Intergovernmental Revenue
$ 141,505
$ 145,823
$ 144,000
$ 145,823
Total Revenues
$ 141,505
$ 145,823
$ 144,000
$ 145,823
Expenditures
Employee Compensation
$ 309,602
$ 349,033
$ 364,719
$ 405,493
Employee Benefits
$ 177,360
$ 205,892
$ 226,260
$ 231,140
Materials
$ 353,253
$ 331,997
$ 602,397
$ 304,115
Contract Services
$ 34,081
$ 14,587
$ 30,413
$ 26,302
Cost Allocation
$ 346,606
$ 421,419
$ 390,409
$ 394,645
Special Projects
$ 33,787
$ 28,970
$
-
$ 20,000
Contingencies
$
-
$
-
$ 15,820
$ 4,130
Total Expenditures
$ 1,254,689
$ 1,351,898
$ 1,630,018
$ 1,385,825
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 1,113,184
$ 1,206,075
$ 1,486,018
$ 1,240,002
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior ﬁscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget

MAINTENANCE WORKER I/II

3.40 3.40

MAINTENANCE WORKER III

0.60 0.60

PUBLIC WORKS SUPERVISOR

0.20 0.20

0.20 0.20
Total

4.20 4.20

4.20 4.20
There are no changes to the current level of staffing.

FY 2023-24 Proposed Budget
Public Works
503
Neighborhood Parks
Budget Unit 100-84-813
General Fund - Grounds - Neighborhood Parks
Budget at a Glance
2024 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 2,597,350
Fund Balance
$
-
General Fund Costs
$ 2,597,350
% Funded by General Fund
100.0%
Total Staffing

8.6 FTE
Program Overview
Neighborhood Parks include 13 of the 19 parks and open space areas managed by the Grounds Division of the Public Works Department. Neighborhood park sites include Linda Vista, Mary Avenue Dog Park, Monta Vista, Portal, Somerset, Varian, Wilson, Three Oaks, Hoover, Canyon Oak (LiHle Rancho), Franco Park, Sterling/Barnhart, and Oak Valley.

Service Objectives
The main objective of the Grounds Division is to provide the residents of Cupertino with the cleanest and safest recreational areas to enjoy in the Bay Area.

Provide daily general clean up, trash removal, graffiti removal, irrigation adjustments and repairs and basic play structure inspections and maintenance.

Provide quarterly maintenance that may include fertilization applications, aerating, over-seeding, top dressing, and pruning of trees and shrubs.

Provide semi-annual maintenance that may include replacement of planting material, pre-emergent applications, playground woodchip replenishing and prepare athletic fields for seasonal use.

Maintain all playgrounds in accordance with California playground safety requirements.

Reduce water consumption wherever practicable.

Utilize Weekend Work furlough program as needed to assist in weekend and weekday cleanup.

Provide logistical support to the Parks & Recreation Department for all the City’s special events.

Proposed Budget
It is recommended that City Council approve a budget of $2,597,350 for the Neighborhood Parks program. This represents a decrease of $89,846 (-3.3%) from the FY 2022-23 Adopted Budget.

This increase is due to increases in employee compensation and beneﬁts, which reﬂect the cost-of-living adjustments approved by the City Council in August 2022.

FY 2023-24 Proposed Budget
Public Works
504
The table below illustrates the reductions made to the original FY 2023-24 Budget. This budget was developed by taking the previous year's base budget and incorporating additional ongoing costs, while also adjusting material and contract expenses based on the Consumer Price Index (CPI), where applicable.

Description
FY 2023-24 Original
Budget
FY 2023-24 Reduced
Budget
Reduction
Service Impact
Materials
$655,011
$591,618
$63,393
Reduced budget for office
and general supplies,
meeting, conference and
training, memberships, safety
equipment not covered under
the MOU, small tools and
equipment, printing and
advertising.

Contract
Services
$152,004
$119,038
$32,966
Pest abatement contract
service has been eliminated
resulting in increased pests
and delayed control.

Tree maintenance contract
services have been reduced
resulting in deferred
trimming/upkeep.

Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.

It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed
Budget for the current
fiscal year.

FY 2023-24 Proposed Budget
Public Works
505
Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Total Revenues
$
-
$
-
$
-
$
-
Expenditures
Employee Compensation
$ 590,759
$ 674,039
$ 719,004
$ 775,220
Employee Benefits
$ 320,203
$ 363,812
$ 397,232
$ 406,931
Materials
$ 396,948
$ 320,555
$ 591,855
$ 591,618
Contract Services
$ 155,209
$ 144,049
$ 159,918
$ 119,038
Cost Allocation
$ 619,768
$ 820,200
$ 687,393
$ 695,660
Special Projects
$
-
$ 45,917
$ 113,000
$
-
Contingencies
$
-
$
-
$ 18,794
$ 8,883
Total Expenditures
$ 2,082,887
$ 2,368,572
$ 2,687,196
$ 2,597,350
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 2,082,887
$ 2,368,573
$ 2,687,196
$ 2,597,350
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior ﬁscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget

MAINTENANCE WORKER I/II

7.80 7.80

MAINTENANCE WORKER III

0.60 0.60

PUBLIC WORKS SUPERVISOR

0.20 0.20

0.20 0.20
Total

8.60 8.60

8.60 8.60
There are no changes to the current level of staffing.

FY 2023-24 Proposed Budget
Public Works
506
Sport Fields Jollyman, Creekside
Budget Unit 100-84-814
General Fund - Grounds - Sport Fields Jollyman, Creekside Budget at a Glance
2024 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 941,182
Fund Balance
$
-
General Fund Costs
$ 941,182
% Funded by General Fund
100.0%
Total Staffing

2.5 FTE
Program Overview
The sports ﬁelds at Jollyman and Creekside parks are among the 19 parks and open space areas managed by the Grounds Division of the Public Works Department. Sports ﬁelds at these two parks are heavily used and enjoyed by the community.

Service Objectives
The main objective of the Grounds Division is to provide the citizens of Cupertino with the cleanest and safest recreational areas and sports fields in the Bay Area.

Provide daily general clean up, trash removal, graﬃti removal, irrigation adjustments and repairs and other maintenance.

Provide weekly maintenance that may include mowing and edging of turf areas, programmed play structure inspections, and other maintenance.

Provide quarterly maintenance that may include fertilization applications, aerating, over-seeding, top dressing, and pruning of trees and shrubs.

Provide semi-annual maintenance that may include replacement of planting material, pre-emergent applications and preparing sports fields for seasonal use.

Maintain sports ﬁelds for recreational activities including soccer, baseball, cricket, track and ﬁeld, soOball and a variety of other sports.

Maintain all playgrounds in accordance with California playground safety requirements.

Reduce water consumption wherever practicable.

Utilize weekend work furlough program as needed to assist in weekend and weekday cleanup.

Provide logistical support to the Parks & Recreation Department for all the City’s special events.

Proposed Budget
It is recommended that City Council approve a budget of $941,182 for the Sport Fields Jollyman, Creekside program. This represents an increase of $59,578 (6.8%) from the FY 2022-23 Adopted Budget.

This increase is due to increases in employee compensation and beneﬁts, which reﬂect the cost-of-living adjustments approved by the City Council in August 2022.

FY 2023-24 Proposed Budget
Public Works
507
The table below illustrates the reductions made to the original FY 2023-24 Budget. This budget was developed by taking the previous year's base budget and incorporating additional ongoing costs, while also adjusting material and contract expenses based on the Consumer Price Index (CPI), where applicable.

Description
FY 2023-24 Original
Budget
FY 2023-24 Reduced
Budget
Reduction

Service Impact
Materials
$342,746
$314,346
$28,400
Reduced budget for office and
general supplies, meeting, conference
and training, memberships, safety
equipment not covered under the
MOU, small tools and equipment,
printing and advertising.

Contract
Services
$37,279
$29,824
$7,455
Fencing contract services have been
reduced resulting in delayed repairs;
city staff will assess the need for the
services and request budget for
repairs.

Tree maintenance contract services
have been reduced resulting in
deferred trimming/upkeep.

Bee removal contract services have
been reduced resulting in delayed
response; city staff will assess
beehives when encountered.

Equipment rental contract services
have been reduced resulting in
deferred repairs.

The following project/s have been identiﬁed as unfunded needs, which refer to priority projects that lack sufficient funding to be implemented at this time.

Service
Description
Estimated Cost
Funding Status
Sports Fields
Jollyman Dugout Roof
Replacement
$10,000
Unfunded: Deferred
building maintenance will
result in deterioration of
building assets

Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.

It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed
Budget for the current
fiscal year.

FY 2023-24 Proposed Budget
Public Works
508
Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Total Revenues
$
-
$
-
$
-
$
-
Expenditures
Employee Compensation
$ 193,998
$ 188,041
$ 204,306
$ 234,037
Employee Benefits
$ 98,195
$ 101,602
$ 114,587
$ 119,392
Materials
$ 178,657
$ 179,437
$ 304,683
$ 314,346
Contract Services
$ 21,828
$ 225
$ 16,996
$ 29,824
Cost Allocation
$ 238,074
$ 295,678
$ 232,990
$ 239,281
Contingencies
$
-
$
-
$ 8,042
$ 4,302
Total Expenditures
$ 730,752
$ 764,983
$ 881,604
$ 941,182
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 730,752
$ 764,982
$ 881,604
$ 941,182
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior ﬁscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget

MAINTENANCE WORKER I/II

2.00 2.00

MAINTENANCE WORKER III

0.30 0.30

PUBLIC WORKS SUPERVISOR

0.20 0.20

0.20 0.20
Total

2.50 2.50

2.50 2.50
There are no changes to the current level of staffing.

FY 2023-24 Proposed Budget
Public Works
509
Civic Center Maintenance
Budget Unit 100-84-815
General Fund - Grounds - Civic Center Maintenance
Budget at a Glance
2024 Proposed Budget
Total Revenues
$ 220,710
Total Expenditures
$ 182,684
Fund Balance
$
-
General Fund Costs
$ (38,026)
% Funded by General Fund
-20.8%
Total Staffing

0.8 FTE
Program Overview
The Civic Center grounds are one of 19 parks and open space areas managed by the Grounds Division of the Public Works Department. Due to the close proximity to City Hall, Community Hall, and the Library, the Civic Center grounds are well utilized. Civic Center maintenance includes the adjacent Library Field.

Service Objectives
The main objective of the Grounds Division is to provide the residents of Cupertino with the cleanest and safest recreational areas to enjoy in the Bay Area.

Provide daily general clean up, trash removal, graﬃti removal, irrigation adjustments and repairs and other maintenance.

Provide weekly maintenance that may include mowing and edging of turf areas and general maintenance.

Provide quarterly maintenance that may include fertilization applications, aerating, over-seeding, top dressing, and pruning of trees and shrubs.

Provide semi-annual maintenance that may include replacement of planting material and pre-emergent applications.

Maintain Library Field for recreational activities including soccer, cricket and a variety of other sports.

Reduce water consumption wherever practicable.

Provide logistical support to all City Departments for special events.

Proposed Budget
It is recommended that City Council approve a budget of $182,684 for the Civic Center Maintenance program.

This represents an increase of $2,269 (1.3%) from the FY 2022-23 Adopted Budget.

This increase is due to increases in employee compensation and beneﬁts, which reﬂect the cost-of-living adjustments approved by the City Council in August 2022.

FY 2023-24 Proposed Budget
Public Works
510
Description
FY 2023-24
Original Budget
FY 2023-24
Reduced Budget
Reduction

Service Impact
Materials
$52,756
$48,994
$3,762
Reduced budget for office and general
supplies, meeting, conference and training,
memberships, safety equipment not covered
under the MOU, small tools and equipment,
printing and advertising.

Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.

It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed
Budget for the current
fiscal year.

Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Charges for Services
$ 250,996
$ 297,077
$ 241,589
$ 220,710
Total Revenues
$ 250,996
$ 297,077
$ 241,589
$ 220,710
Expenditures
Employee Compensation
$ 73,323
$ 79,707
$ 76,795
$ 84,246
Employee Benefits
$ 40,756
$ 44,008
$ 47,947
$ 48,832
Materials
$ 67,892
$ 43,488
$ 54,315
$ 48,994
Contract Services
$ 6,080
$
-
$
-
$
-
Contingencies
$
-
$
-
$ 1,358
$ 612
Total Expenditures
$ 188,051
$ 167,203
$ 180,415
$ 182,684
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ (62,946)
$ (129,875)
$ (61,174)
$ (38,026)
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior ﬁscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget

MAINTENANCE WORKER I/II

0.60 0.60

MAINTENANCE WORKER III

0.10 0.10

PUBLIC WORKS SUPERVISOR

0.10 0.10

0.10 0.10
Total

0.80 0.80

0.80 0.80
There are no changes to the current level of staffing.

FY 2023-24 Proposed Budget
Public Works
511
Storm Drain Maintenance
Budget Unit 100-85-818
General Fund - Streets - Storm Drain Maintenance
Budget at a Glance
2024 Proposed Budget
Total Revenues
$
-
Total Expenditures
$
-
Fund Balance
$
-
General Fund Costs
$
-
% Funded by General Fund

0.0%
Total Staffing
FTE
Program Overview
In FY 2020-21, this program was transferred to the Environmental Programs Division. A complete discussion of this program can be found under Budget Unit 230-81-855. This program will remain in order to maintain historical data, however once all prior year data as listed in the table below is $0, this program will be removed.

Proposed Budget
There is no budget requested for this program.

Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.

It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed
Budget for the current
fiscal year.

Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Total Revenues
$
-
$
-
$
-
$
-
Expenditures
Employee Compensation
$ 342
$
-
$
-
$
-
Employee Benefits
$ 1,791
$
-
$
-
$
-
Materials
$ 3,364
$
-
$
-
$
-
Total Expenditures
$ 5,497
$
-
$
-
$
-
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 5,496
$
-
$
-
$
-
Staffing
FY 2023-24 Proposed Budget
Public Works
512
Staffing
There is no staffing associated with this program.

FY 2023-24 Proposed Budget
Public Works
513
Sidewalk Curb and Gutter
Budget Unit 270-85-820
Transportation Fund - Streets - Sidewalk Curb and Gutter Budget at a Glance
2024 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 1,796,584
Fund Balance
$ (1,796,584)
General Fund Costs
$
-
% Funded by General Fund

0.0%
Total Staffing

1.9 FTE
Program Overview
Maintain sidewalks, curb and guHer to a standard that is functional and improves accessibility and minimizes liability. Optimize the use of available funds by coordinating with other improvement projects.

Service Objectives
Timely maintain concrete improvements in response to citizen complaints and coordinate with programmed asphalt improvements.

Proposed Budget
It is recommended that City Council approve a budget of $1,796,584 for the Sidewalk Curb and GuHer program.

This represents a decrease of $185,622 (-9.4%) from the FY 2022-23 Adopted Budget.

FY 2023-24 Proposed Budget
Public Works
514
Service
FY 2023-24 Original
Budget
FY 2023-24 Reduced
Budget
Reduction
Service Impact
Materials
$17,211
$10,019
$7,192
Reduced or eliminated office
and general supplies;
meetings, conference and
trainings; memberships;
safety equipment not
covered under the MOU;
small tools and equipment;
and printing and advertising.

Contract Services
$33,998
$27,198
$6,800
Reduced contract services
for sidewalk inspections will
delay or defer sidewalk
repairs.

Special Projects
The following table shows the special projects for the fiscal year.

Special Projects
Appropriation
Revenue
Funding Source
Description
Annual Sidewalk,
Curb and Gutter
Project
$1,144,291
$1,144,291
Transportation
Fund/General Fund
Annual Sidewalk,
Curb and Gutter
Project. The original
budget request was
$1,430,364, which
was reduced by
$286,073. Service
impacts will be
delayed or deferred
sidewalk repairs.

Annual Sidewalk
Grinding Project
$88,022
$88,022
Transportation
Fund/General Fund
Annual Sidewalk
Grinding Project.

The original budget
request was $110,028,
which was reduced
by $22,006. Service
impacts will be
delayed or deferred
sidewalk lift repairs.

Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.

It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed
Budget for the current
fiscal year.

FY 2023-24 Proposed Budget
Public Works
515
Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Charges for Services
$ 8,970
$ 23,710
$
-
$
-
Total Revenues
$ 8,970
$ 23,710
$
-
$
-
Expenditures
Employee Compensation
$ 160,174
$ 169,564
$ 211,093
$ 219,175
Employee Benefits
$ 77,481
$ 82,438
$ 112,768
$ 106,862
Materials
$ 12,919
$ 14,186
$ 16,941
$ 10,019
Contract Services
$ 60,900
$
-
$ 32,074
$ 27,198
Cost Allocation
$ 141,232
$ 159,648
$ 154,905
$ 200,552
Special Projects
$ 899,796
$ 1,314,836
$ 1,453,200
$ 1,232,313
Contingencies
$
-
$
-
$ 1,225
$ 465
Total Expenditures
$ 1,352,502
$ 1,740,672
$ 1,982,206
$ 1,796,584
Fund Balance
$ (1,343,532)
$ (1,716,962)
$ (1,982,206)
$ (1,796,584)
General Fund Costs
$
-
$
-
$
-
$
-
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior ﬁscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget

MAINTENANCE WORKER I/II

0.30 0.30

0.70 0.75

PUBLIC WORKS INSPECTOR

1.00 1.00

PUBLIC WORKS SUPERVISOR

0.10 0.10

0.10 0.15
Total

1.40 1.40

1.80 1.90
Staff time is being reallocated to better reflect actual time spent in this program.

FY 2023-24 Proposed Budget
Public Works
516
Street Pavement Maintenance
Budget Unit 270-85-821
Transportation Fund - Streets - Street Pavement Maintenance Budget at a Glance
2024 Proposed Budget
Total Revenues
$ 1,542,298
Total Expenditures
$ 3,947,711
Fund Balance
$ (2,405,413)
General Fund Costs
$
-
% Funded by General Fund

0.0%
Total Staffing

3.6 FTE
Program Overview
This program maintains streets to a standard that balances preventative maintenance with stop-gap measures while minimizing liability.

Service Objectives
Perform preventative maintenance activities of fog seal and crack fill.

Perform stop-gap maintenance of arterial, collector and residential streets.

Oversee and manage contracted pavement maintenance projects.

Proposed Budget
It is recommended that City Council approve a budget of $3,947,711 for the Street Pavement Maintenance program. This represents a decrease of $639,502 (-13.9%) from the FY 2022-23 Adopted Budget.

FY 2023-24 Proposed Budget
Public Works
517
Description
FY 2023-24 Original
Budget
FY 2023-24 Reduced
Budget
Reduction

Service Impact
Materials
$38,200
$22,737
$15,463
Reduced or eliminated
office and general
supplies; meetings,
conference and trainings;
memberships; safety
equipment not covered
under the MOU; small
tools and equipment; and
printing and advertising.

Contract
Services
$101,920
$81,536
$20,384
Reduced contract
services will increase
asphalt-related failures
and pavement
deterioration, which will
result in poor street
conditions and lowering
the City's overall
Pavement Condition
Index (PCI) rating.

Special Projects
The following table shows the special projects for the fiscal year.

Special Projects
Appropriation
Revenue
Funding Source
Description
Annual Asphalt
Project (Special
Projects)
Annual Asphalt
Project (Capital
Outlays)
$1,943,668
$880,224
$1,943,668
$880,224
Transportation
Fund/General
Fund/SB1
Annual Asphalt
Project. The original
budget request was
$3,529,864, which
was reduced by
$705,972. Service
impacts will be
delayed or deferred
pavement
maintenance and
repairs, which will
lower the City's
Pavement Condition
Index (PCI) rating.

Revenues and Expenditures
FY 2023-24 Proposed Budget
Public Works
518
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.

It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed
Budget for the current
fiscal year.

Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Intergovernmental Revenue
$ 2,155,612
$ 1,631,881
$ 1,719,146
$ 1,542,298
Charges for Services
$
-
$ 827
$ 1,654
$
-
Miscellaneous Revenue
$ 563,864
$ 126
$
-
$
-
Total Revenues
$ 2,719,476
$ 1,632,834
$ 1,720,800
$ 1,542,298
Expenditures
Employee Compensation
$ 403,281
$ 402,327
$ 506,887
$ 448,174
Employee Benefits
$ 192,104
$ 188,278
$ 258,935
$ 208,883
Materials
$ 19,001
$ 38,240
$ 37,981
$ 22,737
Contract Services
$
-
$
-
$ 208,411
$ 81,536
Cost Allocation
$ 347,464
$ 417,002
$ 351,039
$ 361,186
Capital Outlays
$
-
$ 1,773,050
$ 1,038,000
$ 880,224
Special Projects
$ 1,877,852
$ 1,089,622
$ 2,179,800
$ 1,943,668
Contingencies
$
-
$
-
$ 6,160
$ 1,303
Total Expenditures
$ 2,839,702
$ 3,908,519
$ 4,587,213
$ 3,947,711
Fund Balance
$ (120,227)
$ (2,275,686)
$ (2,866,413)
$ (2,405,413)
General Fund Costs
$
-
$
-
$
-
$
-
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior ﬁscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2021
Actual
2022
Actual
2023 Adopted
Budget
2024 Proposed
Budget

MAINTENANCE WORKER I/II

2.65 2.65

2.40 2.35

MAINTENANCE WORKER III

0.25 0.25

1.25 0.25

PUBLIC WORKS PROJECT

MANAGER

0.75 0.75

PUBLIC WORKS SUPERVISOR

0.30 0.30

0.30 0.25
Total

3.95 3.95

4.70 3.60
As part of an expenditure reduction strategy, 1.1 FTE is being removed from the budget.

FY 2023-24 Proposed Budget
Public Works
519
Street Sign Marking
Budget Unit 270-85-822
Transportation Fund - Streets - Street Sign Marking
Budget at a Glance
2024 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 780,532
Fund Balance
$ (780,532)
General Fund Costs
$
-
% Funded by General Fund

0.0%
Total Staffing

3.1 FTE
Program Overview
This program maintains street regulatory and informational signs, street striping, markings, and legends, as well as removes graffiti within street right-of-way in a timely manner.

Service Objectives
Respond to regulatory and informational sign issues in a timely manner.

Coordinate and respond to work orders from the Traffic Engineer.

Maintain street sign and traﬃc marking assets in compliance with the Manual of Uniform Traﬃc Control Devices.

Remove graffiti in a timely manner.

Proposed Budget
It is recommended that City Council approve a budget of $780,532 for the Street Sign Marking program. This represents a decrease of $49,362 (-5.9%) from the FY 2022-23 Adopted Budget.

There is an increase due to increases in employee compensation and beneﬁts, which reﬂect the cost-of-living adjustments approved by the City Council in August 2022.

FY 2023-24 Proposed Budget
Public Works
520
Description
FY 2023-24 Original
Budget
FY 2023-24 Reduced
Budget
Reduction
Service Impact
Materials
$151,098
$76,491
$74,607
Reduced or eliminated office and
general supplies; meetings,
conference and trainings;
memberships; safety equipment
not covered under the MOU;
small tools and equipment; and
printing and advertising.

Contract
Services
$22,491
$17,993
$4,498
Reduced contract services will
result in delayed maintenance of
roadway restriping, legends, curb
painting and replacement of
street signs.

Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.

It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed
Budget for the current
fiscal year.

Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Charges for Services
$
-
$ 673
$
-
$
-
Miscellaneous Revenue
$ 805
$ 3,119
$
-
$
-
Total Revenues
$ 805
$ 3,792
$
-
$
-
Expenditures
Employee Compensation
$ 286,237
$ 272,394
$ 287,785
$ 308,235
Employee Benefits
$ 157,983
$ 143,453
$ 156,401
$ 159,806
Materials
$ 122,402
$ 121,779
$ 141,723
$ 76,491
Contract Services
$
-
$
-
$ 21,218
$ 17,993
Cost Allocation
$ 206,819
$ 242,544
$ 208,393
$ 216,826
Special Projects
$ 12,513
$
-
$ 10,300
$
-
Contingencies
$
-
$
-
$ 4,074
$ 1,181
Total Expenditures
$ 785,954
$ 780,170
$ 829,894
$ 780,532
Fund Balance
$ (785,150)
$ (776,378)
$ (829,894)
$ (780,532)
General Fund Costs
$
-
$
-
$
-
$
-
Staffing
FY 2023-24 Proposed Budget
Public Works
521
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior ﬁscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget

MAINTENANCE WORKER I/II

3.00 3.00

2.75 2.50

MAINTENANCE WORKER III

0.20 0.20

0.20 0.35

PUBLIC WORKS SUPERVISOR

0.20 0.20

0.20 0.20
Total

3.40 3.40

3.15 3.05
As part of an expenditure reduction strategy, 0.1 FTE is being removed from the budget.

FY 2023-24 Proposed Budget
Public Works
522
Street Lighting
Budget Unit 100-85-848
General Fund - Streets - Street Lighting
Budget at a Glance
2024 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 1,012,690
Fund Balance
$
-
General Fund Costs
$ 1,012,690
% Funded by General Fund
100.0%
Total Staffing

1.3 FTE
Program Overview
Maintain city-owned streetlights (2,950), parking lot lights and park lighting.

Service Objectives
Respond to outages in a timely manner.

Conserve electricity through the conversion of older less eﬃcient light technology to current and tested technologies.

Replace direct buried wiring with wiring in conduits as failures occur.

Proposed Budget
It is recommended that City Council approve a budget of $1,012,690 for the Street Lighting program. This represents a decrease of $12,151 (-1.2%) from the FY 2022-23 Adopted Budget.

There is an increase in employee compensation and beneﬁts, which reﬂect the cost-of-living adjustments approved by the City Council in August 2022.

FY 2023-24 Proposed Budget
Public Works
523
Description
FY 2023-24 Original
Budget
FY 2023-24 Reduced
Budget
Reduction
Service Impact
Materials
$386,991
$359,665
$27,326
Reduced or eliminated office
and general supplies; meetings,
conference and trainings;
memberships; safety
equipment not covered under
the MOU; small tools and
equipment; and printing and
advertising.

Contract
Services
$68,232
$49,152
$19,080
Reduced contract services will
delay or defer street light
infrastructure repair.

Special Projects
The following table shows the special projects for the fiscal year.

Project
Appropriation
Revenue
Funding Source
Description
Fluted Street Light
Pole Replacement
$230,000
$230,000
General Fund
Last year of multi-
year project
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.

It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed
Budget for the current
fiscal year.

FY 2023-24 Proposed Budget
Public Works
524
Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Miscellaneous Revenue
$ 23,262
$ 4,410
$
-
$
-
Total Revenues
$ 23,262
$ 4,410
$
-
$
-
Expenditures
Employee Compensation
$ 101,322
$ 121,274
$ 126,377
$ 162,947
Employee Benefits
$ 48,833
$ 58,566
$ 63,279
$ 74,355
Materials
$ 314,562
$ 347,699
$ 356,776
$ 359,665
Contract Services
$ 80,595
$ 43,232
$ 64,120
$ 49,152
Cost Allocation
$ 127,431
$ 136,287
$ 182,467
$ 131,461
Special Projects
$ 151,413
$ 304,059
$ 221,300
$ 230,000
Contingencies
$
-
$
-
$ 10,522
$ 5,110
Total Expenditures
$ 824,156
$ 1,011,117
$ 1,024,841
$ 1,012,690
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 800,894
$ 1,006,708
$ 1,024,841
$ 1,012,690
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior ﬁscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget

MAINTENANCE WORKER I/II
0 0
0 0.10

MAINTENANCE WORKER III
0 0
0 0.05

PUBLIC WORKS SUPERVISOR

0.05 0.05

0.05 0.10

STREET LIGHTING WORKER

1.00 1.00

1.00 1.00
Total

1.05 1.05

1.05 1.25
Staff time is being reallocated to better reflect actual time spent in this program.

FY 2023-24 Proposed Budget
Public Works
525
Equipment Maintenance
Budget Unit 630-85-849
Vehicle/Equip Replacement - Streets - Equipment Maintenance Budget at a Glance
2024 Proposed Budget
Total Revenues
$ 1,523,066
Total Expenditures
$ 1,502,887
Fund Balance
$ 20,179
General Fund Costs
$
-
% Funded by General Fund

0.0%
Total Staffing

3.0 FTE
Program Overview
The Fleet Division maintains all ﬂeet equipment, including small power equipment. Equipment includes vehicles (103) and all power equipment (689). Equipment includes trailers, mowers and other equipment required to maintain the City's infrastructure. The division also manages above ground fuel storage tank at Service Center.

Service Objectives
Maintain all city vehicles and equipment to reduce operating costs and increase safety.

Fabricate, weld and repair equipment that includes vehicles, apparatus, structures, facilities for function and safety.

Develop speciﬁcations and bid per City policy the purchases of trucks, tractors and other signiﬁcant equipment.

Maintain surplus vehicles and other equipment per City policy.

Ensure all vehicles conform to State of California emission regulations.

Maintain/inspect above ground fuel tanks as required.

Maintain accurate inventory of fleet/equipment assets.

Maintain a safe and clean working environment be approved for the equipment mechanics and welding.

Proposed Budget
It is recommended that City Council approve a budget of $1,502,887 for the Equipment Maintenance program.

This represents a decrease of $99,307 (-6.2%) from the FY 2022-23 Adopted Budget.

FY 2023-24 Proposed Budget
Public Works
526
Description
FY 2023-24 Original
Budget
FY 2023-24 Reduced
Budget
Reduction
Service Impact
Materials
$333,907
$253,684
$80,223
Reduced budget for
office and general
supplies, meeting,
conference and
training,
memberships, safety
equipment not
covered under the
MOU, small tools
and equipment,
printing and
advertising.

Contract Services
$128,239
$102,591
$25,648
Equipment rental
contract services
have been reduced
resulting in deferred
repairs.

Equipment
maintenance contract
services have been
reduced resulting in
deferred repairs.

Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.

It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed
Budget for the current
fiscal year.

FY 2023-24 Proposed Budget
Public Works
527
Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Charges for Services
$ 1,633,518
$ 1,718,598
$ 1,568,633
$ 1,523,066
Miscellaneous Revenue
$ 9,799
$ 2,818
$
-
$
-
Total Revenues
$ 1,643,317
$ 1,721,416
$ 1,568,633
$ 1,523,066
Expenditures
Employee Compensation
$ 302,043
$ 284,430
$ 309,791
$ 332,325
Employee Benefits
$ 128,657
$ 103,761
$ 166,150
$ 169,342
Materials
$ 288,859
$ 334,113
$ 317,706
$ 253,684
Contract Services
$ 75,743
$ 52,177
$ 120,697
$ 102,591
Cost Allocation
$
-
$
-
$ 7,844
$
-
Other Financing Uses
$ 669,046
$ 640,492
$ 669,046
$ 640,492
Contingencies
$
-
$
-
$ 10,960
$ 4,453
Total Expenditures
$ 1,464,348
$ 1,414,973
$ 1,602,194
$ 1,502,887
Fund Balance
$ 184,969
$ 672,442
$ (33,561)
$ 20,179
General Fund Costs
$ 6,000
$ 366,000
$
-
$
-
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior ﬁscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget

EQUIPMENT MECHANIC

1.00 1.00

LEAD EQUIPMENT MECHANIC

1.00 1.00

MAINTENANCE WORKER I/II

1.00 1.00

1.00 1.00
Total

3.00 3.00

3.00 3.00
There are no changes to the current level of staffing.

FY 2023-24 Proposed Budget
Public Works
528
Environmental Materials
Budget Unit 100-85-850
General Fund - Streets - Environmental Materials
Budget at a Glance
2024 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 219,272
Fund Balance
$
-
General Fund Costs
$ 219,272
% Funded by General Fund
100.0%
Total Staffing

0.8 FTE
Program Overview
This program manages Service Center solid waste disposal, Service Center safety inspections, handling/disposal/reporting of City generated hazardous waste and materials – including waste that may be illegally deposited upon the right-of-way. Provide street cleaning for unforeseen events such as debris from trucks or other sources.

Service Objectives
Coordinate disposal of solid waste.

Adhere to the requirements of hazardous waste/materials storage, handling and reporting.

Comply with Fire Marshal safety inspection requirements for Service Center facilities.

Inspect and maintain below ground fuel tanks as required.

Clean up traffic debris that may become deposited on streets while reducing traffic hazards.

Proposed Budget
It is recommended that City Council approve a budget of $219,272 for the Environmental Materials program. This represents a decrease of $4,865 (-2.2%) from the FY 2022-23 Adopted Budget.

FY 2023-24 Proposed Budget
Public Works
529
Description
FY 2023-24 Original
Budget
FY 2023-24 Reduced
Budget
Reduction

Service Impact
Materials
$60,277
$39,288
$20,989
Reduced budget for hazardous
materials disposal, which includes
computer and other e-waste;
lighting waste; vehicle fluids, etc.
will create an accumulation of
materials on site.

Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.

It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed
Budget for the current
fiscal year.

Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Total Revenues
$
-
$
-
$
-
$
-
Expenditures
Employee Compensation
$ 64,875
$ 63,810
$ 70,166
$ 76,706
Employee Benefits
$ 31,381
$ 30,605
$ 36,761
$ 37,476
Materials
$ 38,946
$ 28,969
$ 54,533
$ 39,288
Contract Services
$ 5,442
$
-
$
-
$
-
Cost Allocation
$ 57,136
$ 66,520
$ 61,314
$ 65,311
Contingencies
$
-
$
-
$ 1,363
$ 491
Total Expenditures
$ 197,780
$ 189,904
$ 224,137
$ 219,272
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 197,781
$ 189,905
$ 224,137
$ 219,272
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior ﬁscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget

MAINTENANCE WORKER I/II

0.30 0.30

0.35 0.55

MAINTENANCE WORKER III

0.25 0.25

0.25 0.15

PUBLIC WORKS SUPERVISOR

0.10 0.10

0.10 0.05
Total

0.65 0.65

0.70 0.75
FY 2023-24 Proposed Budget
Public Works
530
Staff time is being reallocated to better reflect actual time spent in this program.

FY 2023-24 Proposed Budget
Public Works
531
Trail Maintenance
Budget Unit 100-86-261
General Fund - Trees and Right of Way - Trail Maintenance Budget at a Glance
2024 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 199,926
Fund Balance
$
-
General Fund Costs
$ 199,926
% Funded by General Fund
100.0%
Total Staffing

0.9 FTE
Program Overview
The Trails Maintenance Program
maintains

about 3 linear miles of trails including the adjacent landscape at the
Don BurneH Bridge and the Lawrence Trail. Historically the maintenance of this program has been funded out of
Medians
and Overpasses Program (824) Expansion of trails in the city has made it necessary to separate out
trail's
maintenance.

Service Objectives
Maintain and improve trails in the public right-of- ways including the landscaped areas on the approach to the Don Burnett Bridge and the Lawrence Trail.

Maintain clean and safe ingress and egress on all city-maintained trails.

Meet all Department of Pesticide Regulation requirements for weed and pest control.

Timely pruning of trees and plants to promote healthy landscapes, maximize aesthetics and to reduce future maintenance requirements.

Timely removal of trash and graffiti.

Proposed Budget
It is recommended that City Council approve a budget of $199,926 for the Trail Maintenance program. This represents a decrease of $32,838 (-14.1%) from the FY 2022-23 Adopted Budget.

The table below illustrates the reductions made to the original FY 2023-24 Budget. This budget was developed by taking the previous year's base budget and incorporating additional ongoing costs, while also adjusting material and contract expenses based on the Consumer Price Index (CPI), where applicable FY 2023-24 Proposed Budget
Public Works
532
Description
FY 2023-24 Original
Budget
FY 2023-24 Reduced
Budget
Reduction

Service Impact
Materials
$10,801
$4,981
$5,820
Reduced or eliminated office and
general supplies; meetings,
conference and trainings;
memberships; safety equipment
not covered under the MOU; small
tools and equipment; and printing
and advertising.

Contract
Services
$39,171
$22,126
$17,045
Reduced contract services for pest
abatement, graffiti mitigation, and
fencing repairs will result in
delayed or deferred trial
maintenance.

Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.

It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed
Budget for the current
fiscal year.

Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Total Revenues
$
-
$
-
$
-
$
-
Expenditures
Employee Compensation
$
-
$
-
$ 130,244
$ 121,150
Employee Benefits
$
-
$
-
$ 62,880
$ 51,330
Materials
$
-
$
-
$ 10,392
$ 4,981
Contract Services
$
-
$
-
$ 28,281
$ 22,126
Contingencies
$
-
$
-
$ 967
$ 339
Total Expenditures
$
-
$
-
$ 232,764
$ 199,926
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$
-
$
-
$ 232,764
$ 199,926
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior ﬁscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

FY 2023-24 Proposed Budget
Public Works
533
Position Title
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget

MAINTENANCE WORKER I/II
0 0

0.90 0.75

MAINTENANCE WORKER III
0 0

0.15 0

PUBLIC WORKS SUPERVISOR
0 0

0.10 0.10
Total
0 0

1.15 0.85
As part of an expenditure reduction strategy, 0.3 FTE is being removed from the budget.

FY 2023-24 Proposed Budget
Public Works
534
Overpasses and Medians
Budget Unit 100-86-824
General Fund - Trees and Right of Way - Overpasses and Medians Budget at a Glance
2024 Proposed Budget
Total Revenues
$ 4,410
Total Expenditures
$ 1,674,062
Fund Balance
$
-
General Fund Costs
$ 1,669,652
% Funded by General Fund

99.7%
Total Staffing

6.6 FTE
Program Overview
The Overpasses and Medians program maintains 31.67 developed acres of median island hardscapes and soOscapes as well as 21.69 undeveloped acres of city right-of-way, the landscaped area of the Lawrence trail, and the landscaped area of the Don Burnett Bridge.

Service Objectives
Maintain and improve median islands, landscape strips, trails, landscaped roadsides and public right-of- ways.

Maintain and improve water efficient programming of irrigation systems.

Meet all Department of Pesticide Regulation requirements for weed and pest control.

Timely pruning of plant material to promote plant health, maximize aesthetics and to reduce future maintenance requirements.

Plant and care for new plant stock to help ensure future plant health and reduce future maintenance requirements.

Conserve water through the planting of appropriate plant stock.

Proposed Budget
It is recommended that City Council approve a budget of $1,674,062 for the Overpasses and Medians program.

This represents a decrease of $128,834 (-7.1%) from the FY 2022-23 Adopted Budget.

There is an increase in employee compensation and beneﬁts, which reﬂect the cost-of-living adjustments approved by the City Council in August 2022.

FY 2023-24 Proposed Budget
Public Works
535
Description
FY 2023-24 Original
Budget
FY 2023-24 Reduced
Budget
Reduction
Service Impact
Materials
$259,523
$184,191
$75,332
Reduced or eliminated office and
general supplies; meetings,
conference and trainings;
memberships; safety equipment
not covered under the MOU;
small tools and equipment; and
printing and advertising.

Contract
Services
$46,278
$26,467
$19,811
Pest abatement contract services
has been eliminated resulting in
increased pests and delayed
control.

Fencing contract services has
been reduced resulting in
delayed repairs; city staff will
assess the need for the services
and request budget for repairs.

Contract services for street-side
waste container disposal will
result in delayed maintenance.

The following project/s have been identiﬁed as unfunded needs, which refer to priority projects that lack sufficient funding to be implemented at this time.

Service
Description
Estimated
Cost
Funding Status

Trees/Right of Way
- Overpasses and
Medians
Water Service for Medians
$120,000
Unfunded - Service impacts include less
efficient use of water on roadway medians.

Trees/Right of Way
- Overpasses and
Medians
Electrical Meter Installations -
Alhambra Avenue &
Homestead Avenue
$30,000
Unfunded - Service Impacts include less
efficient water meter function and increased
water use on roadway medians.

Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.

It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed
Budget for the current
fiscal year.

FY 2023-24 Proposed Budget
Public Works
536
Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Miscellaneous Revenue
$
-
$
-
$
-
$ 4,410
Total Revenues
$
-
$
-
$
-
$ 4,410
Expenditures
Employee Compensation
$ 507,838
$ 514,643
$ 553,984
$ 631,983
Employee Benefits
$ 264,147
$ 285,806
$ 331,331
$ 353,520
Materials
$ 197,886
$ 200,312
$ 210,929
$ 184,191
Contract Services
$ 15,312
$ 63,494
$ 45,614
$ 26,467
Cost Allocation
$ 491,649
$ 542,062
$ 456,324
$ 475,268
Special Projects
$
-
$ 39,200
$ 198,300
$
-
Contingencies
$
-
$
-
$ 6,414
$ 2,633
Total Expenditures
$ 1,476,832
$ 1,645,517
$ 1,802,896
$ 1,674,062
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 1,476,831
$ 1,645,516
$ 1,802,896
$ 1,669,652
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior ﬁscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget

MAINTENANCE WORKER I/II

5.00 5.00

5.10 5.25

MAINTENANCE WORKER III

1.00 1.00

0.85 1.00

PUBLIC WORKS SUPERVISOR

0.30 0.30

0.30 0.30
Total

6.30 6.30

6.25 6.55
Staff time is being reallocated to better reflect actual time spent in this program.

FY 2023-24 Proposed Budget
Public Works
537
Street Tree Maintenance
Budget Unit 100-86-825
General Fund - Trees and Right of Way - Street Tree Maintenance Budget at a Glance
2024 Proposed Budget
Total Revenues
$ 56,337
Total Expenditures
$ 1,792,601
Fund Balance
$
-
General Fund Costs
$ 1,736,264
% Funded by General Fund

96.9%
Total Staffing

7.4 FTE
Program Overview
The Trees Division maintains the safety, health and appearance of approximately 23,300 Street and Right-of-Way trees, as well as promotes disease-free trees to enhance the City’s urban forest.

Service Objectives
Proactively perform the activities of trimming, staking, pest management and other tree health-related functions.

Respond to citizen requests to perform the trimming or other tree health-related services in a timely manner.

Remove diseased and damaged trees as needed.

Plant replacement trees for trees removed due to disease and damage.

Continue activities to maintain standing as a Tree City USA program.

Update the forestry work plan as needed to establish goals and objectives of the tree maintenance program for the City.

Oversee street tree maintenance and removal contracts.

Proposed Budget
It is recommended that City Council approve a budget of $1,792,601 for the Street Tree Maintenance program.

This represents an increase of $110,670 (6.6%) from the FY 2022-23 Adopted Budget.

The increase is mainly due to the Tree Inventory Citywide Work Program project and increases in employee compensation and beneﬁts, which reﬂect the cost-of-living adjustments approved by the City Council in August 2022.

FY 2023-24 Proposed Budget
Public Works
538
Description
FY 2023-24 Original
Budget
FY 2023-24 Reduced
Budget
Reduction

Service Impact
Materials
$125,301
$67,560
$57,741
Reduced or eliminated office
and general supplies;
meetings, conference and
trainings; memberships;
safety equipment not covered
under the MOU; small tools
and equipment; and printing
and advertising.

Contract
Services
$15,078
$12,962
$2,116
Bee removal contract services
have been reduced resulting
in delayed response; city staff
will assess beehives when
encountered.

Reduced contract services for
emergency tree maintenance
will require staff to request
additional funds when
necessary.

Special Projects
The following table shows the special projects for the fiscal year.

Special Projects
Appropriation
Revenue
Funding Source
Description
Tree Fund Transfer
$15,000
$15,000
Tree Fund -
Development Fees
New street tree
planting
Tree Inventory
$60,000
$60,000
General Fund
Citywide Work
Program
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.

It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed
Budget for the current
fiscal year.

FY 2023-24 Proposed Budget
Public Works
539
Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Charges for Services
$ 11,727
$ 41,337
$ 16,826
$ 41,337
Transfers In
$ 15,000
$ 15,000
$ 61,140
$ 15,000
Total Revenues
$ 26,727
$ 56,337
$ 77,966
$ 56,337
Expenditures
Employee Compensation
$ 675,164
$ 628,011
$ 636,157
$ 689,114
Employee Benefits
$ 370,406
$ 367,549
$ 371,175
$ 397,557
Materials
$ 92,730
$ 96,056
$ 112,961
$ 67,560
Contract Services
$ 13,120
$ 5,472
$ 10,164
$ 12,962
Cost Allocation
$ 531,588
$ 625,568
$ 533,396
$ 549,401
Special Projects
$ 14,475
$ 38,724
$ 15,000
$ 75,000
Contingencies
$
-
$
-
$ 3,078
$ 1,007
Total Expenditures
$ 1,697,483
$ 1,761,380
$ 1,681,931
$ 1,792,601
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 1,670,755
$ 1,705,043
$ 1,603,965
$ 1,736,264
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior ﬁscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget

MAINTENANCE WORKER I/II

7.00 7.00

6.00 6.00

MAINTENANCE WORKER III

1.00 1.00

PUBLIC WORKS SUPERVISOR

0.40 0.40

0.40 0.40
Total

8.40 8.40

7.40 7.40
There are no changes to the current level of staffing.

FY 2023-24 Proposed Budget
Public Works
540
Sheriff Work Program
Budget Unit 100-86-826
General Fund - Trees and Right of Way - Sheriff Work Program Budget at a Glance
2024 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 593,307
Fund Balance
$
-
General Fund Costs
$ 593,307
% Funded by General Fund
100.0%
Total Staffing

2.2 FTE
Program Overview
The Sheriﬀ Work Program supplements existing Service Center staﬃng with individuals in a sentencing alternative program. Participants of the program perform manual labor type duties. The work performed by this program reduces the number of full-time maintenance workers required.

Service Objectives
Eﬃciently administer and schedule the Sheriﬀ Work Program for a variety of non-skilled activities, including trash pick-up, weed control, right-of-way maintenance and sandbag filling.

Oﬀset manual work currently performed by skilled labor so as to increase overall productivity at the Service Center.

Proposed Budget
It is recommended that City Council approve a budget of $593,307 for the Sheriﬀ Work Program program. This represents an increase of $51,531 (9.5%) from the FY 2022-23 Adopted Budget.

The budget increase is
primarily aHributed to an increase in cost allocation due to higher human resources costs resulting from recent recruitments.

FY 2023-24 Proposed Budget
Public Works
541
Description
FY 2023-24 Original
Budget
FY 2023-24 Reduced
Budget
Reduction

Service Impact
Materials
$9,541
$5,182
$4,359
Reduced or eliminated office and
general supplies; meetings,
conference and trainings;
memberships; safety equipment not
covered under the MOU; small tools
and equipment; and printing and
advertising.

Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.

It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed
Budget for the current
fiscal year.

Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Total Revenues
$
-
$
-
$
-
$
-
Expenditures
Employee Compensation
$ 218,914
$ 183,903
$ 229,925
$ 244,742
Employee Benefits
$ 100,516
$ 110,249
$ 109,865
$ 102,709
Materials
$ 2,193
$ 9,229
$ 9,109
$ 5,182
Contract Services
$
-
$ 4,977
$ 5,042
$ 5,913
Cost Allocation
$ 220,975
$ 200,818
$ 187,481
$ 234,622
Contingencies
$
-
$
-
$ 354
$ 139
Total Expenditures
$ 542,598
$ 509,176
$ 541,776
$ 593,307
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 542,597
$ 509,175
$ 541,776
$ 593,307
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior ﬁscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget

MAINTENANCE WORKER I/II

2.00 2.00

PUBLIC WORKS SUPERVISOR

0.30 0.30

0.20 0.20
Total

2.30 2.30

2.20 2.20
FY 2023-24 Proposed Budget
Public Works
542
There are no changes to the current level of staffing.

FY 2023-24 Proposed Budget
Public Works
543
BBF Golf Maintenance
Budget Unit 560-87-260
Blackberry Farm - Facilities and Fleet - BBF Golf Maintenance Budget at a Glance
2024 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 103,244
Fund Balance
$ (103,244)
General Fund Costs
$
-
% Funded by General Fund

0.0%
Total Staffing
FTE
Program Overview
Maintain the Blackberry Farm Golf Course buildings to ensure eﬃcient operations, property management and community pride.

Service Objectives
Provide a safe, clean and productive environment for the public and employees.

Respond to requests made by the Parks & Recreation Department staff.

Assist with the pending improvement projects.

Manage and responsibly coordinate work completed by contractors.

Perform improvements that responsibly conserve water, electricity, and gas.

Proposed Budget
It is recommended that City Council approve a budget of $103,244 for the BBF Golf Maintenance program. This represents a decrease of $30,342 (-22.7%) from the FY 2022-23 Adopted Budget.

FY 2023-24 Proposed Budget
Public Works
544
Description
FY 2023-24 Original
Budget
FY 2023-24 Reduced
Budget
Reduction
Service Impact
Contract Services
$38,728
$33,012
$5,716
Pest abatement
contract service has
been reduced
resulting in
increased pests and
delayed control.

Golf cart
maintenance contract
service has been
reduced resulting in
deferred upkeep.

Sewer cleaning
contract service has
been reduced which
increases the
likelihood of sewer
overflow and sewer
lateral failure from
root intrusion.

Janitorial contract
services have been
reduced to 1 day per
week at the Pro
Shop.

Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.

It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed
Budget for the current
fiscal year.

FY 2023-24 Proposed Budget
Public Works
545
Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Total Revenues
$
-
$
-
$
-
$
-
Expenditures
Materials
$
-
$
-
$ 106,085
$ 68,957
Contract Services
$
-
$
-
$ 24,243
$ 33,012
Contingencies
$
-
$
-
$ 3,258
$ 1,275
Total Expenditures
$
-
$
-
$ 133,586
$ 103,244
Fund Balance
$
-
$
-
$ (133,586)
$ (103,244)
General Fund Costs
$
-
$
-
$
-
$
-
Staffing
There is no staffing associated with this program.

FY 2023-24 Proposed Budget
Public Works
546
City Hall Maintenance
Budget Unit 100-87-827
General Fund - Facilities and Fleet - City Hall Maintenance Budget at a Glance
2024 Proposed Budget
Total Revenues
$ 468,887
Total Expenditures
$ 501,115
Fund Balance
$
-
General Fund Costs
$ 32,228
% Funded by General Fund

6.4%
Total Staffing

0.7 FTE
Program Overview
Maintain City Hall building to ensure efficient operations, employee satisfaction, and community pride.

Service Objectives
Provide a safe, clean and productive working environment for the public and city employees.

Respond to requests made by City Hall staff.

Manage and responsibly coordinate work completed by contractors.

Perform improvements that responsibly conserve the resources of water, electricity, and gas.

Proposed Budget
It is recommended that City Council approve a budget of $501,115 for the City Hall Maintenance program. This represents a decrease of $47,582 (-8.7%) from the FY 2022-23 Adopted Budget.

FY 2023-24 Proposed Budget
Public Works
547
Description
FY 2023-24 Original
Budget
FY 2023-24 Reduced
Budget
Reduction
Service Impact
Materials
$286,336
$269,946
$16,390
Reduced budget for office and
general supplies, meeting,
conference and training,
memberships, safety equipment
not covered under the MOU,
small tools and equipment,
printing and advertising
Contract
Services
$136,642
$109,682
$26,960
Storage rental contract services
have been eliminated resulting
in storage of materials at
various City buildings.

Pest abatement contract service
has been reduced resulting in
increased pests and delayed
control.

Maintenance contract services
have been reduced resulting in
delayed maintenance and
increased deterioration of
building assets.

Janitorial contract services have
been reduced from 6 days per
week to 3 days per week.

The following project/s have been identiﬁed as unfunded needs, which refer to priority projects that lack sufficient funding to be implemented at this time.

Service
Description
Estimated
Cost
Funding Status

Facilities Maintenance City Hall
Alarm
City Hall Burglar Alarm
Upgrade
$2,000
Unfunded: Increase in false alarm
response
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.

It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed
Budget for the current
fiscal year.

FY 2023-24 Proposed Budget
Public Works
548
Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Use of Money and Property
$ 8,838
$
-
$
-
$
-
Charges for Services
$ 500,394
$ 452,294
$ 379,100
$ 468,887
Total Revenues
$ 509,232
$ 452,294
$ 379,100
$ 468,887
Expenditures
Employee Compensation
$ 106,954
$ 99,965
$ 108,611
$ 78,914
Employee Benefits
$ 52,427
$ 51,476
$ 58,008
$ 37,828
Materials
$ 112,901
$ 148,726
$ 257,988
$ 269,946
Contract Services
$ 152,740
$ 279,411
$ 114,771
$ 109,682
Special Projects
$
-
$ 6,856
$
-
$
-
Contingencies
$
-
$
-
$ 9,319
$ 4,745
Total Expenditures
$ 425,022
$ 586,434
$ 548,697
$ 501,115
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ (84,209)
$ 134,140
$ 169,597
$ 32,228
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior ﬁscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget

MAINTENANCE WORKER I/II

0.10 0.10

MAINTENANCE WORKER III

0.70 0.70

0.70 0.40

PUBLIC WORKS SUPERVISOR

0.20 0.20

0.20 0.20
Total

1.00 1.00

1.00 0.70
As part of an expenditure reduction strategy, 0.3 FTE is being removed from the budget.

FY 2023-24 Proposed Budget
Public Works
549
Library Maintenance
Budget Unit 100-87-828
General Fund - Facilities and Fleet - Library Maintenance Budget at a Glance
2024 Proposed Budget
Total Revenues
$ 918,938
Total Expenditures
$ 1,007,661
Fund Balance
$
-
General Fund Costs
$ 88,723
% Funded by General Fund

8.8%
Total Staffing

0.6 FTE
Program Overview
Maintain Library building to ensure public and employee satisfaction and community pride.

Service Objectives
Provide a safe, clean and productive working environment for the public and County employees.

Respond to requests made by County staff.

Manage and responsibly coordinate work completed by contractors.

Perform improvements that responsibly conserve the resources of water, electricity, and gas.

Proposed Budget
It is recommended that City Council approve a budget of $1,007,661 for the Library Maintenance program. This represents an increase of $340,159 (51.0%) from the FY 2022-23 Adopted Budget.

The budget increase is due primarily to an increase in cost of materials and contract services, as well as utility rate increases.

Description
FY 2023-24 Original
Budget
FY 2023-24 Reduced
Budget
Reduction
Service Impact
Contract Services
$462,881
$454,486
$8,395
Reduced Aquarium
Maintenance
Revenue billing was paused during the re-negotiation of the agreement with Santa Clara County, which resulted in very low actual revenue in FY 2020-21 and higher actual revenue in FY 2021-22. Actual revenue in FY 2021-22 include both FY 2020-21 and 2021-22 revenue.

FY 2023-24 Proposed Budget
Public Works
550
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.

It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed
Budget for the current
fiscal year.

Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Use of Money and Property
$ 8,792
$ 15,911
$ 26,004
$ 25,471
Charges for Services
$
-
$ 1,356,115
$ 595,158
$ 893,467
Total Revenues
$ 8,792
$ 1,372,026
$ 621,162
$ 918,938
Expenditures
Employee Compensation
$ 67,192
$ 55,974
$ 59,834
$ 64,752
Employee Benefits
$ 36,070
$ 31,944
$ 33,594
$ 31,247
Materials
$ 19,109
$ 127,359
$ 10,074
$ 362,674
Contract Services
$ 285,275
$ 410,691
$ 429,558
$ 454,486
Cost Allocation
$ 82,239
$ 91,770
$ 78,451
$ 84,287
Special Projects
$
-
$ 24,357
$ 45,000
$
-
Contingencies
$
-
$
-
$ 10,991
$ 10,215
Total Expenditures
$ 489,885
$ 742,095
$ 667,502
$ 1,007,661
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 481,093
$ (629,932)
$ 46,340
$ 88,723
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior ﬁscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget

MAINTENANCE WORKER I/II

0.60 0.60

0.40 0.20

MAINTENANCE WORKER III

0.10 0.10

0.10 0.30

PUBLIC WORKS SUPERVISOR

0.10 0.10

0.10 0.10
Total

0.80 0.80

0.60 0.60
There are no changes to the current level of staffing.

FY 2023-24 Proposed Budget
Public Works
551
Service Center Maintenance
Budget Unit 100-87-829
General Fund - Facilities and Fleet - Service Center Maintenance Budget at a Glance
2024 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 311,181
Fund Balance
$
-
General Fund Costs
$ 311,181
% Funded by General Fund
100.0%
Total Staffing

0.5 FTE
Program Overview
This program maintains the Service Center buildings to ensure employee satisfaction and community pride.

Service Objectives
Provide a safe, clean and productive working environment for the public and employees.

Respond to requests made by Service Center staff.

Manage and responsibly coordinate work completed by contractors.

Perform improvements that responsibly conserve the resources of water, electricity, and gas.

Proposed Budget
It is recommended that City Council approve a budget of $311,181 for the Service Center Maintenance program.

This represents a decrease of $124,484 (-28.6%) from the FY 2022-23 Adopted Budget.

FY 2023-24 Proposed Budget
Public Works
552
Description
FY 2023-24 Original
Budget
FY 2023-24 Reduced
Budget
Reduction
Service Impact
Contract
Services
$71,447
$60,937
$10,510
Maintenance contract services
have been reduced resulting
in delayed maintenance and
increased deterioration of
building assets.

Pest abatement contract
service has been reduced
resulting in increased pests
and delayed control.

Janitorial contract services
have been reduced from 6
days per week to 5 days per
week.

The following project/s have been identiﬁed as unfunded needs, which refer to priority projects that lack sufficient funding to be implemented at this time.

Service
Description
Estimated
Cost
Funding Status
Service Center
Maintenance
Service Center Men's Restroom
Floor Replacement
$30,000
Unfunded: Deferred building maintenance will
result in deterioration of building assets
Service Center
Maintenance
Service Center Women's
Restroom Floor Replacement
$20,000
Unfunded: Deferred building maintenance will
result in deterioration of building assets
Service Center
Maintenance
Service Center Coffee Room
Cabinet Replacement
$7,000
Unfunded: Deferred building maintenance will
result in deterioration of building assets
Special Projects
The following table shows the special projects for the fiscal year.

Special Projects
Appropriation
Revenue
Funding Source
Description
Service Center Maintenance
$15,000
$15,000
General Fund
Service Center Shop Roof Recoating
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.

It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed
Budget for the current
fiscal year.

FY 2023-24 Proposed Budget
Public Works
553
Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Total Revenues
$
-
$
-
$
-
$
-
Expenditures
Employee Compensation
$ 66,646
$ 53,818
$ 68,217
$ 55,949
Employee Benefits
$ 35,263
$ 29,452
$ 38,828
$ 27,245
Materials
$ 44,528
$ 52,270
$ 46,343
$ 65,296
Contract Services
$ 76,887
$ 77,766
$ 84,711
$ 60,937
Cost Allocation
$ 80,684
$ 88,518
$ 84,790
$ 85,176
Capital Outlays
$
-
$ 12,829
$
-
$
-
Special Projects
$
-
$ 43,721
$ 109,500
$ 15,000
Contingencies
$
-
$
-
$ 3,276
$ 1,578
Total Expenditures
$ 304,008
$ 358,374
$ 435,665
$ 311,181
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 304,008
$ 358,374
$ 435,665
$ 311,181
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior ﬁscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget

MAINTENANCE WORKER I/II

0.40 0.40

0.40 0.20

MAINTENANCE WORKER III

0.20 0.20

PUBLIC WORKS SUPERVISOR

0.10 0.10

0.10 0.10
Total

0.70 0.70

0.70 0.50
As part of an expenditure reduction strategy, 0.2 FTE is being removed from the budget.

FY 2023-24 Proposed Budget
Public Works
554
Quinlan Community Center Maintenance
Budget Unit 100-87-830
General Fund - Facilities and Fleet - Quinlan Community Center Maintenance Budget at a Glance
2024 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 574,990
Fund Balance
$
-
General Fund Costs
$ 574,990
% Funded by General Fund
100.0%
Total Staffing

0.6 FTE
Program Overview
This program maintains Quinlan Community Center building to ensure eﬃcient operations, employee satisfaction, user satisfaction and community pride.

Service Objectives
Provide a safe, clean and productive working environment for the public and employees.

Maintain an attractive appearance in spaces available as rentals.

Respond to requests made by Parks & Recreation Department staff.

Manage and responsibly coordinate work completed by contractors.

Perform improvements that responsibly conserve the resources of water, electricity, and gas.

Proposed Budget
It is recommended that City Council approve a budget of $574,990 for the Quinlan Community Center Maintenance program. This represents a decrease of $63,825 (-10.0%) from the FY 2022-23 Adopted Budget.

FY 2023-24 Proposed Budget
Public Works
555
Description
FY 2023-24 Original
Budget
FY 2023-24 Reduced
Budget
Reduction

Service Impact
Contract
Services
$160,971
$117,294
$43,677
Locks, doors, and keys contract
services have been reduced
resulting in delayed response to
increased door repairs.

Storage rental contract services
have been eliminated resulting in
storage of materials at various
City buildings.

Pest abatement contract service
has been reduced resulting in
increased pests and delayed
control.

Janitorial contract services have
been reduced from 7 days per
week to 3 days per week.

The following project/s have been identiﬁed as unfunded needs, which refer to priority projects that lack sufficient funding to be implemented at this time.

Service
Description
Estimated
Cost
Funding Status

Facilities Maintenance Quinlan
Community Center Alarm
Quinlan Community Center
Burglar Alarm Upgrade
$2,000
Unfunded: Increase in
false alarm response
Special Projects
The following table shows the special projects for the fiscal year.

Special Projects
Appropriation
Revenue
Funding
Source
Description
Facilities Maintenance Quinlan
Community Center
$15,000
$15,000
General
Fund
Quinlan Community Center Lobby
Office Security Upgrade
Facilities Maintenance Quinlan
Community Center
$5,000
$5,000
General
Fund
Quinlan Community Center Pre-School
Counter Laminate Replacement
Facilities Maintenance Quinlan
Community Center
$65,000
$65,000
General
Fund
Quinlan Community Center Pre-School
Floor Replacement
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.

It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed
Budget for the current
fiscal year.

FY 2023-24 Proposed Budget
Public Works
556
Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Total Revenues
$
-
$
-
$
-
$
-
Expenditures
Employee Compensation
$ 73,160
$ 59,179
$ 76,442
$ 62,294
Employee Benefits
$ 35,036
$ 29,198
$ 39,009
$ 28,194
Materials
$ 105,322
$ 128,224
$ 211,815
$ 175,895
Contract Services
$ 136,022
$ 160,826
$ 162,000
$ 117,294
Cost Allocation
$ 99,702
$ 110,437
$ 106,204
$ 102,648
Capital Outlays
$ 57,728
$
-
$
-
$
-
Special Projects
$ 3,756
$
-
$ 34,000
$ 85,000
Contingencies
$
-
$
-
$ 9,345
$ 3,665
Total Expenditures
$ 510,726
$ 487,864
$ 638,815
$ 574,990
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 510,726
$ 487,864
$ 638,815
$ 574,990
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior ﬁscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget

MAINTENANCE WORKER I/II

0.70 0.70

0.70 0.50

PUBLIC WORKS SUPERVISOR

0.10 0.10

0.10 0.10
Total

0.80 0.80

0.80 0.60
As part of an expenditure reduction strategy, 0.2 FTE is being removed from the budget.

FY 2023-24 Proposed Budget
Public Works
557
Senior Center Maintenance
Budget Unit 100-87-831
General Fund - Facilities and Fleet - Senior Center Maintenance Budget at a Glance
2024 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 324,580
Fund Balance
$
-
General Fund Costs
$ 324,580
% Funded by General Fund
100.0%
Total Staffing

0.6 FTE
Program Overview
Maintain Senior Center building to ensure eﬃcient operations, employee satisfaction, user satisfaction and community pride.

Service Objectives
Provide a safe, clean and productive working environment for the public and employees.

Respond to requests made by Parks & Recreation Department staff.

Manage and responsibly coordinate work completed by contractors.

Perform improvements that responsibly conserve the resources of water, electricity, and gas.

Proposed Budget
It is recommended that City Council approve a budget of $324,580 for the Senior Center Maintenance program.

This represents a decrease of $292,206 (-47.4%) from the FY 2022-23 Adopted Budget.

FY 2023-24 Proposed Budget
Public Works
558
Description
FY 2023-24 Original
Budget
FY 2023-24 Reduced
Budget
Reduction

Service Impact
Materials
$70,017
$69,641
$376
Reduced budget for office and
general supplies, meeting,
conference and training,
memberships, safety equipment not
covered under the MOU, small tools
and equipment, printing and
advertising
Contract
Services
$123,602
$88,223
$35,379
Pest abatement contract service has
been reduced resulting in increased
pests and delayed control.

Reduction of select contracted
services will defer building
maintenance items such as flooring,
steam cleaning, beverage equipment
maintenance, and painting which
can lead to deterioration of the
building components.

Storage rental contract services have
been eliminated resulting in storage
of materials at various City
buildings.

Janitorial contract services have
been reduced from 7 days per week
to 3 days per week.

The following project/s have been identiﬁed as unfunded needs, which refer to priority projects that lack sufficient funding to be implemented at this time.

Service
Description
Estimated
Cost
Funding Status

Facilities Maintenance Senior
Center Alarm
Senior Center Burglar Alarm
Upgrade
$2,000
Unfunded: Increase in false
alarm response
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.

It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed
Budget for the current
fiscal year.

FY 2023-24 Proposed Budget
Public Works
559
Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Total Revenues
$
-
$
-
$
-
$
-
Expenditures
Employee Compensation
$ 61,501
$ 20,750
$ 66,290
$ 54,313
Employee Benefits
$ 38,425
$ 12,840
$ 40,927
$ 25,741
Materials
$ 43,010
$ 56,284
$ 115,317
$ 69,641
Contract Services
$ 34,588
$ 65,824
$ 121,789
$ 88,223
Cost Allocation
$ 78,167
$ 84,539
$ 78,035
$ 84,689
Special Projects
$ 5,099
$
-
$ 188,500
$
-
Contingencies
$
-
$
-
$ 5,928
$ 1,973
Total Expenditures
$ 260,790
$ 240,237
$ 616,786
$ 324,580
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 260,790
$ 240,237
$ 616,786
$ 324,580
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior ﬁscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget

MAINTENANCE WORKER I/II

0.70 0.70

0.70 0.50

PUBLIC WORKS SUPERVISOR

0.10 0.10

0.10 0.10
Total

0.80 0.80

0.80 0.60
As part of an expenditure reduction strategy, 0.2 FTE is being removed from the budget.

FY 2023-24 Proposed Budget
Public Works
560
McClellan Ranch Maintenance
Budget Unit 100-87-832
General Fund - Facilities and Fleet - McClellan Ranch Maintenance Budget at a Glance
2024 Proposed Budget
Total Revenues
$ 4,462
Total Expenditures
$ 294,063
Fund Balance
$
-
General Fund Costs
$ 289,601
% Funded by General Fund

98.5%
Total Staffing

0.6 FTE
Program Overview
This program maintains McClellan Ranch buildings to ensure eﬃcient operations, employee satisfaction, user satisfaction and community pride.

Service Objectives
Provide a safe, clean and productive working environment for the public and employees.

Respond to requests made by Parks & Recreation Department staff.

Manage and responsibly coordinate work completed by contractors.

Perform improvements that responsibly conserve the resources of water, electricity, and gas.

Proposed Budget
It is recommended that City Council approve a budget of $294,063 for the McClellan Ranch Maintenance program. This represents an increase of $55,796 (23.4%) from the FY 2022-23 Adopted Budget.

This increase is due to increases in employee compensation and beneﬁts, which reﬂect the cost-of-living adjustments approved by the City Council in August 2022.

FY 2023-24 Proposed Budget
Public Works
561
Description
FY 2023-24 Original
Budget
FY 2023-24 Reduced
Budget
Reduction

Service Impact
Contract Services
$47,833
$37,486
$10,347
Pest abatement contract
service has been reduced
resulting in increased
pests and delayed control.

Janitorial contract
services have been
reduced from 7 days per
week to 3 days per week.

The following project/s have been identiﬁed as unfunded needs, which refer to priority projects that lack sufficient funding to be implemented at this time.

Service
Description
Estimated
Cost
Funding Status

Facilities Maintenance McClellan
Ranch Alarm
McClellan Ranch Burglar
Alarm Upgrade
$2,000
Unfunded: Increase in false
alarm response
Special Projects
The following table shows the special projects for the fiscal year.

Special Projects
Appropriation
Revenue
Funding
Source
Description
Facilities Maintenance McClellan
Ranch
$20,000
$20,000
General
Fund
McClellan Ranch Nature Shop
Roof Repair
Facilities Maintenance McClellan
Ranch
$30,000
$30,000
General
Fund
McClellan Ranch EEC Exterior
Painting
Facilities Maintenance McClellan
Ranch
$15,000
$15,000
General
Fund
McClellan Ranch Shop Roof /
Gutter Repair
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.

It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed
Budget for the current
fiscal year.

FY 2023-24 Proposed Budget
Public Works
562
Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Miscellaneous Revenue
$ 865
$ 891
$ 891
$ 4,462
Total Revenues
$ 865
$ 891
$ 891
$ 4,462
Expenditures
Employee Compensation
$ 48,247
$ 36,238
$ 40,717
$ 57,296
Employee Benefits
$ 24,031
$ 19,122
$ 20,377
$ 28,441
Materials
$ 14,446
$ 32,167
$ 20,432
$ 43,571
Contract Services
$ 19,425
$ 23,856
$ 48,685
$ 37,486
Cost Allocation
$ 58,140
$ 63,811
$ 51,328
$ 61,256
Special Projects
$
-
$ 19,839
$ 55,000
$ 65,000
Contingencies
$
-
$
-
$ 1,728
$ 1,013
Total Expenditures
$ 164,289
$ 195,033
$ 238,267
$ 294,063
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 163,423
$ 194,142
$ 237,376
$ 289,601
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior ﬁscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget

MAINTENANCE WORKER I/II

0.50 0.50

0.30 0.40

MAINTENANCE WORKER III
0 0
0 0.10

PUBLIC WORKS SUPERVISOR

0.10 0.10

0.10 0.10
Total

0.60 0.60

0.40 0.60
Staff time is being reallocated to better reflect actual time spent in this program.

FY 2023-24 Proposed Budget
Public Works
563
Monta Vista Community Center Maintenance
Budget Unit 100-87-833
General Fund - Facilities and Fleet - Monta Vista Community Center Maintenance Budget at a Glance
2024 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 186,598
Fund Balance
$
-
General Fund Costs
$ 186,598
% Funded by General Fund
100.0%
Total Staffing

0.3 FTE
Program Overview
This program maintains Monta Vista Community Center and adjacent buildings to ensure eﬃcient operations, employee satisfaction, user satisfaction and community pride.

Service Objectives
Provide a safe, clean and productive working environment for the public and employees. Respond to requests made by the Parks & Recreation staff.

Respond to requests made by Parks & Recreation Department staff.

Manage and responsibly coordinate work completed by contractors.

Perform improvements that responsibly conserve the resources of water, electricity, and gas.

Proposed Budget
It is recommended that City Council approve a budget of $186,598 for the Monta Vista Community Center Maintenance program. This represents a decrease of $15,900 (-7.9%) from the FY 2022-23 Adopted Budget.

The table below illustrates the reductions made to the original FY 2023-24 Budget. This budget was developed by taking the previous year's base budget and incorporating additional ongoing costs, while also adjusting material and contract expenses based on the Consumer Price Index (CPI), where applicable FY 2023-24 Proposed Budget
Public Works
564
Description
FY 2023-24 Original
Budget
FY 2023-24 Reduced
Budget
Reduction
Service Impact
Contract
Services
$46,094
$33,251
$12,843
Janitorial contract services have
been reduced from 7 days per
week to 4 days per week.

Storage rental contract services
have been eliminated resulting in
storage of materials at various City
buildings.

Plumbing contract services have
been reduced resulting in reduced
response time for repairs.

Pest abatement contract service
has been reduced resulting in
increased pests and delayed
control.

The following project/s have been identiﬁed as unfunded needs, which refer to priority projects that lack sufficient funding to be implemented at this time.

Service
Description
Estimated
Cost
Funding Status

Facilities Maintenance Monta
Vista Alarm
Monta Vista Burglar Alarm
Upgrade
$2,000
Unfunded: Increase in false alarm
response
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.

It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed
Budget for the current
fiscal year.

FY 2023-24 Proposed Budget
Public Works
565
Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Total Revenues
$
-
$
-
$
-
$
-
Expenditures
Employee Compensation
$ 36,430
$ 24,550
$ 40,067
$ 33,242
Employee Benefits
$ 19,701
$ 13,354
$ 23,084
$ 16,011
Materials
$ 31,684
$ 24,163
$ 37,585
$ 48,635
Contract Services
$ 22,258
$ 36,348
$ 48,085
$ 33,251
Cost Allocation
$ 49,815
$ 55,247
$ 51,535
$ 54,435
Contingencies
$
-
$
-
$ 2,142
$ 1,024
Total Expenditures
$ 159,888
$ 153,662
$ 202,498
$ 186,598
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 159,888
$ 153,662
$ 202,498
$ 186,598
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior ﬁscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget

MAINTENANCE WORKER I/II

0.30 0.30

0.30 0.10

MAINTENANCE WORKER III
0 0
0 0.10

PUBLIC WORKS SUPERVISOR

0.10 0.10

0.10 0.10
Total

0.40 0.40

0.40 0.30
As part of an expenditure reduction strategy, 0.1 FTE is being removed from the budget.

FY 2023-24 Proposed Budget
Public Works
566
Wilson Park Maintenance
Budget Unit 100-87-834
General Fund - Facilities and Fleet - Wilson Park Maintenance Budget at a Glance
2024 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 95,762
Fund Balance
$
-
General Fund Costs
$ 95,762
% Funded by General Fund
100.0%
Total Staffing

0.1 FTE
Program Overview
This program maintains Wilson Park Ceramics Center to ensure eﬃcient operations, user satisfaction, and community pride.

Service Objectives
Provide a safe, clean and productive working environment for the public and employees.

Respond to requests made by Parks & Recreation Department staff.

Manage and responsibly coordinate work completed by contractors.

Perform improvements that responsibly conserve the resources of water, electricity, and gas.

Proposed Budget
It is recommended that City Council approve a budget of $95,762 for the Wilson Park Maintenance program. This represents a decrease of $9,125 (-8.7%) from the FY 2022-23 Adopted Budget.

Description
FY 2023-24 Original
Budget
FY 2023-24
Reduced
Budget
Reduction

Service Impact
Contract
Services
$20,133
$15,472
$4,661
Janitorial contract services have been
reduced from 7 days per week to 5
days per week.

The following project/s have been identiﬁed as unfunded needs, which refer to priority projects that lack sufficient funding to be implemented at this time.

FY 2023-24 Proposed Budget
Public Works
567
Service
Description
Estimated
Cost
Funding Status

Facilities
Maintenance
Wilson Park
Wilson Park Pottery
Building Exterior Painting
$25,000
Unfunded: Deferred building maintenance will
result in deterioration of building assets
Special Projects
The following table shows the special projects for the fiscal year.

Special Projects
Appropriation
Revenue
Funding
Source
Description
Facilities Maintenance Wilson
Park
$7,000
$7,000
General
Fund
Wilson Park Snack Shack Gutter
Replacements
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.

It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed
Budget for the current
fiscal year.

Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Total Revenues
$
-
$
-
$
-
$
-
Expenditures
Employee Compensation
$ 21,254
$ 20,840
$ 20,323
$ 7,595
Employee Benefits
$ 11,533
$ 12,590
$ 12,899
$ 3,884
Materials
$ 10,087
$ 21,964
$ 15,429
$ 27,878
Contract Services
$ 12,533
$ 13,209
$ 18,670
$ 15,472
Cost Allocation
$ 36,619
$ 38,598
$ 36,714
$ 33,391
Special Projects
$
-
$
-
$
-
$ 7,000
Contingencies
$
-
$
-
$ 852
$ 542
Total Expenditures
$ 92,026
$ 107,201
$ 104,887
$ 95,762
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 92,026
$ 107,201
$ 104,887
$ 95,762
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior ﬁscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

FY 2023-24 Proposed Budget
Public Works
568
Position Title
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget

MAINTENANCE WORKER I/II
0 0
0 0.10

MAINTENANCE WORKER III

0.20 0.20

0.20 0
Total

0.20 0.20

0.20 0.10
As part of an expenditure reduction strategy, 0.1 FTE is being removed from the budget.

FY 2023-24 Proposed Budget
Public Works
569
Portal Park Maintenance
Budget Unit 100-87-835
General Fund - Facilities and Fleet - Portal Park Maintenance Budget at a Glance
2024 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 46,228
Fund Balance
$
-
General Fund Costs
$ 46,228
% Funded by General Fund
100.0%
Total Staffing

0.0 FTE
Program Overview
This program maintains Portal Park building to ensure user eﬃcient operations, satisfaction, and community pride.

Service Objectives
Provide a safe, clean and productive working environment for the public and employees.

Respond to requests made by Parks & Recreation Department staff.

Manage and responsibly coordinate work completed by contractors.

Perform improvements that responsibly conserve the resources of water, electricity, and gas.

Proposed Budget
It is recommended that City Council approve a budget of $46,228 for the Portal Park Maintenance program. This represents a decrease of $22,957 (-33.2%) from the FY 2022-23 Adopted Budget.

Description
FY 2023-24 Original
Budget
FY 2023-24 Reduced
Budget
Reduction
Service Impact
Contract
Services
$13,476
$10,519
$2,957
Janitorial contract services
have been reduced from 5
days per week to 2 days per
week.

Revenues and Expenditures
FY 2023-24 Proposed Budget
Public Works
570
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.

It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed
Budget for the current
fiscal year.

Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Total Revenues
$
-
$
-
$
-
$
-
Expenditures
Employee Compensation
$ 10,496
$ 10,298
$ 10,162
$ 63
Employee Benefits
$ 5,746
$ 6,266
$ 6,450
$
-
Materials
$ 4,887
$ 6,458
$ 9,511
$ 10,976
Contract Services
$ 11,298
$ 7,122
$ 12,679
$ 10,519
Cost Allocation
$ 26,093
$ 29,259
$ 29,828
$ 24,401
Contingencies
$
-
$
-
$ 555
$ 269
Total Expenditures
$ 58,520
$ 59,403
$ 69,185
$ 46,228
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 58,521
$ 59,402
$ 69,185
$ 46,228
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior ﬁscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget

MAINTENANCE WORKER III

0.10 0.10

0.10 0
Total

0.10 0.10

0.10 0
As part of an expenditure reduction strategy, 0.1 FTE is being removed from the budget.

FY 2023-24 Proposed Budget
Public Works
571
Sports Center Maintenance
Budget Unit 570-87-836
Sports Center - Facilities and Fleet - Sports Center Maintenance Budget at a Glance
2024 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 659,546
Fund Balance
$ (659,546)
General Fund Costs
$
-
% Funded by General Fund

0.0%
Total Staffing

0.7 FTE
Program Overview
This program maintains Sport Center facilities to ensure eﬃcient operations, employee satisfaction, user satisfaction, and community pride.

Service Objectives
Provide a safe, clean and productive working environment for the public and employees.

Respond to requests made by Parks & Recreation Department staff.

Manage and responsibly coordinate work completed by contractors.

Perform improvements that responsibly conserve the resources of water, electricity, and gas.

Proposed Budget
It is recommended that City Council approve a budget of $659,546 for the Sports Center Maintenance program.

This represents an increase of $19,349 (3.0%) from the FY 2022-23 Adopted Budget.

The budget is relatively unchanged from last fiscal year. Increases are due to utility rate increases.

FY 2023-24 Proposed Budget
Public Works
572
Description
FY 2023-24 Original
Budget
FY 2023-24 Reduced
Budget
Reduction

Service Impact
Materials
$194,459
$191,195
$3,264
Reduced budget for office and
general supplies, meeting, conference
and training, memberships, safety
equipment not covered under the
MOU, small tools and equipment,
printing and advertising
Contract
Services
$157,182
$149,247
$7,935
Gate and elevator contract services
have been reduced resulting in
reduced response time for repairs;
city staff will assess issues as they
arise.

Annual painting maintenance
contract services have been reduced
resulting in deferred upgrades.

The following project/s have been identiﬁed as unfunded needs, which refer to priority projects that lack sufficient funding to be implemented at this time.

Service
Description
Estimated
Cost
Funding Status
Facilities Maintenance
Sports Center Alarm
Sports Center Burglar
Alarm Upgrade
$2,000
Unfunded: Increase in false alarm response
Facilities Maintenance
Sports Center Roof
Sports Center Roof Hatch
Replacement
$25,000
Unfunded: Deferred building maintenance
will result in deterioration of building assets
Facilities Maintenance
Sports Center Restroom
Sports Center Restroom
Partition Replacement
$9,000
Unfunded: Deferred building maintenance
will result in deterioration of building assets
Special Projects
The following table shows the special projects for the fiscal year.

Special Projects
Appropriation
Revenue
Funding
Source
Description
Facilities Maintenance Sports Center
Interior Lighting
$20,000
$20,000
General
Fund
Sports Center Interior
Lighting Improvements
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.

It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed
Budget for the current
fiscal year.

FY 2023-24 Proposed Budget
Public Works
573
Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Total Revenues
$
-
$
-
$
-
$
-
Expenditures
Employee Compensation
$ 71,984
$ 59,319
$ 72,172
$ 77,239
Employee Benefits
$ 32,847
$ 24,326
$ 41,603
$ 41,388
Materials
$ 119,565
$ 132,315
$ 172,689
$ 191,195
Contract Services
$ 74,040
$ 145,548
$ 148,367
$ 149,247
Cost Allocation
$ 72,467
$ 75,113
$ 73,222
$ 81,070
Special Projects
$ 19,768
$ 49,127
$ 66,000
$ 20,000
Other Financing Uses
$ 58,118
$ 95,151
$ 58,118
$ 95,151
Contingencies
$
-
$
-
$ 8,026
$ 4,256
Total Expenditures
$ 448,789
$ 580,899
$ 640,197
$ 659,546
Fund Balance
$ (448,790)
$ (580,899)
$ (640,197)
$ (659,546)
General Fund Costs
$
-
$
-
$
-
$
-
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior ﬁscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget

MAINTENANCE WORKER I/II

0.10 0.10

MAINTENANCE WORKER III

0.50 0.50

PUBLIC WORKS SUPERVISOR

0.10 0.10

0.10 0.10
Total

0.70 0.70

0.70 0.70
There are no changes to current level of staffing.

FY 2023-24 Proposed Budget
Public Works
574
Creekside Park Maintenance
Budget Unit 100-87-837
General Fund - Facilities and Fleet - Creekside Park Maintenance Budget at a Glance
2024 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 136,235
Fund Balance
$
-
General Fund Costs
$ 136,235
% Funded by General Fund
100.0%
Total Staffing

0.3 FTE
Program Overview
This program maintains Creekside Park building to ensure eﬃcient operations, user satisfaction, and community pride.

Service Objectives
Provide a safe, clean and productive working environment for the public and employees.

Respond to requests made by Parks & Recreation Department staff.

Manage and responsibly coordinate work completed by contractors.

Perform improvements that responsibly conserve the resources of water, electricity, and gas.

Proposed Budget
It is recommended that City Council approve a budget of $136,235 for the Creekside Park Maintenance program.

This represents an increase of $24,774 (22.2%) from the FY 2022-23 Adopted Budget.

This increase is due to increases in employee compensation and beneﬁts, which reﬂect the cost-of-living adjustments approved by the City Council in August 2022.

FY 2023-24 Proposed Budget
Public Works
575
Description
FY 2023-24 Original
Budget
FY 2023-24 Reduced
Budget
Reduction

Service Impact
Materials
$21,442
$20,326
$1,116
Reduced budget for office and
general supplies, meeting,
conference and training,
memberships, safety equipment
not covered under the MOU,
small tools and equipment,
printing and advertising.

Special Projects
The following table shows the special projects for the fiscal year.

Special
Projects
Appropriation
Revenue
F
unding
Source
Description
Facilities
Maintenance
Creekside
Park
$12,000
$12,000
General
Fund
Reduced budget for office and general supplies, meeting, conference and training, memberships, safety equipment not covered under the MOU, small tools and equipment, printing and advertising
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.

It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed
Budget for the current
fiscal year.

Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Total Revenues
$
-
$
-
$
-
$
-
Expenditures
Employee Compensation
$ 21,831
$ 20,919
$ 22,585
$ 29,208
Employee Benefits
$ 10,461
$ 10,642
$ 11,142
$ 13,324
Materials
$ 8,979
$ 8,596
$ 19,595
$ 20,326
Contract Services
$ 3,606
$ 9,821
$ 19,312
$ 19,434
Cost Allocation
$ 38,004
$ 40,576
$ 37,854
$ 41,446
Special Projects
$
-
$
-
$
-
$ 12,000
Contingencies
$
-
$
-
$ 973
$ 497
Total Expenditures
$ 82,881
$ 90,554
$ 111,461
$ 136,235
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 82,882
$ 90,554
$ 111,461
$ 136,235
FY 2023-24 Proposed Budget
Public Works
576
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior ﬁscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget

MAINTENANCE WORKER I/II

0.10 0.10

0.10 0.20

PUBLIC WORKS SUPERVISOR

0.10 0.10

0.10 0.10
Total

0.20 0.20

0.20 0.30
Staff time is being reallocated to better reflect actual time spent in this program.

FY 2023-24 Proposed Budget
Public Works
577
Community Hall Maintenance
Budget Unit 100-87-838
General Fund - Facilities and Fleet - Community Hall Maintenance Budget at a Glance
2024 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 225,694
Fund Balance
$
-
General Fund Costs
$ 225,694
% Funded by General Fund
100.0%
Total Staffing

0.3 FTE
Program Overview
This program maintains Community Hall and interactive fountain to ensure eﬃcient operations, employee satisfaction, user satisfaction, and community pride.

Service Objectives
Provide a safe, clean and productive working environment for the public and employees.

Respond to requests made by Community Hall users.

Manage and responsibly coordinate work completed by contractors.

Ensure water quality and functionality of interactive fountain.

Perform improvements that responsibly conserve the resources of water, electricity, and gas.

Comply with mandated water restrictions.

Proposed Budget
It is recommended that City Council approve a budget of $225,694 for the Community Hall Maintenance program. This represents a decrease of $29,562 (-11.6%) from the FY 2022-23 Adopted Budget.

FY 2023-24 Proposed Budget
Public Works
578
Description
FY 2023-24 Original
Budget
FY 2023-24 Reduced
Budget
Reduction

Service Impact
Materials
$68,197
$66,768
$1,429
Reduced budget for office and
general supplies, meeting,
conference and training,
memberships, safety equipment not
covered under the MOU, small tools
and equipment, printing and
advertising.

Contract
Services
$63,513
$55,231
$8,282
Janitorial contract services have
been reduced from 7 days per week
to 3 days per week.

The following project/s have been identiﬁed as unfunded needs, which refer to priority projects that lack sufficient funding to be implemented at this time.

Service
Description
Estimated
Cost
Funding Status

Facilities Maintenance
Community Hall Alarm
Community Hall Burglar
Alarm Upgrade
$2,000
Unfunded: Increase in false
alarm response
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.

It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed
Budget for the current
fiscal year.

Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Total Revenues
$
-
$
-
$
-
$
-
Expenditures
Employee Compensation
$ 39,969
$ 23,927
$ 41,869
$ 28,357
Employee Benefits
$ 25,077
$ 14,985
$ 27,359
$ 14,275
Materials
$ 40,979
$ 38,244
$ 61,836
$ 66,768
Contract Services
$ 48,941
$ 30,953
$ 59,918
$ 55,231
Cost Allocation
$ 63,275
$ 63,493
$ 61,230
$ 59,538
Special Projects
$
-
$ 8,245
$
-
$
-
Contingencies
$
-
$
-
$ 3,044
$ 1,525
Total Expenditures
$ 218,241
$ 179,847
$ 255,256
$ 225,694
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 218,241
$ 179,848
$ 255,256
$ 225,694
FY 2023-24 Proposed Budget
Public Works
579
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior ﬁscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget

MAINTENANCE WORKER I/II

0.40 0.40

0.40 0.20

MAINTENANCE WORKER III

0.10 0.10

0.10 0.10
Total

0.50 0.50

0.50 0.30
As part of an expenditure reduction strategy, 0.2 FTE is being removed from the budget.

FY 2023-24 Proposed Budget
Public Works
580
Teen Center Maintenance
Budget Unit 100-87-839
General Fund - Facilities and Fleet - Teen Center Maintenance Budget at a Glance
2024 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 52,950
Fund Balance
$
-
General Fund Costs
$ 52,950
% Funded by General Fund
100.0%
Total Staffing

0.1 FTE
Program Overview
This program maintains the Teen Center area below the Sports Center to ensure eﬃcient operations, employee satisfaction, user satisfaction, and community pride.

Service Objectives
Provide a safe, clean and productive working environment for the public and employees.

Respond to requests made by Parks & Recreation Department staff.

Manage and responsibly coordinate work completed by contractors.

Perform improvements that responsibly conserve the resources of water, electricity, and gas.

Proposed Budget
It is recommended that City Council approve a budget of $52,950 for the Teen Center Maintenance program. This represents an increase of $2,850 (5.7%) from the FY 2022-23 Adopted Budget.

The budget is relatively unchanged from last fiscal year.

Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.

It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed
Budget for the current
fiscal year.

FY 2023-24 Proposed Budget
Public Works
581
Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Total Revenues
$
-
$
-
$
-
$
-
Expenditures
Employee Compensation
$ 10,496
$ 11,081
$ 10,162
$ 11,473
Employee Benefits
$ 5,746
$ 6,457
$ 6,450
$ 6,558
Materials
$ 5,701
$ 3,118
$ 8,511
$ 10,621
Cost Allocation
$ 23,817
$ 25,468
$ 24,764
$ 24,165
Contingencies
$
-
$
-
$ 213
$ 133
Total Expenditures
$ 45,760
$ 46,124
$ 50,100
$ 52,950
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 45,760
$ 46,124
$ 50,100
$ 52,950
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior ﬁscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget

MAINTENANCE WORKER III

0.10 0.10

0.10 0.10
Total

0.10 0.10

0.10 0.10
There are no changes to the current level of staffing.

FY 2023-24 Proposed Budget
Public Works
582
Park Bathrooms Maintenance
Budget Unit 100-87-840
General Fund - Facilities and Fleet - Park Bathrooms Maintenance Budget at a Glance
2024 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 180,333
Fund Balance
$
-
General Fund Costs
$ 180,333
% Funded by General Fund
100.0%
Total Staffing

0.1 FTE
Program Overview
This program maintains park restrooms to ensure efficient operations, user satisfaction, and community pride.

Service Objectives
Provide clean and functioning restrooms at various park locations.

Respond to requests made by the users of the park.

Manage and responsibly coordinate work completed by contractors.

Perform improvements that responsibly conserve the resources of water, electricity, and gas.

Proposed Budget
It is recommended that City Council approve a budget of $180,333 for the Park Bathrooms Maintenance program.

This represents a decrease of $32,369 (-15.2%) from the FY 2022-23 Adopted Budget.

Description
FY 2023-24 Original
Budget
FY 2023-24 Reduced
Budget
Reduction
Service Impact
Materials
$21,364
$15,431
$7,844
Reduced budget for office
and general supplies,
meeting, conference and
training, memberships, safety
equipment not covered under
the MOU, small tools and
equipment, printing and
advertising.

FY 2023-24 Proposed Budget
Public Works
583
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.

It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed
Budget for the current
fiscal year.

Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Total Revenues
$
-
$
-
$
-
$
-
Expenditures
Employee Compensation
$ 17,684
$ 17,818
$ 17,941
$ 10,124
Employee Benefits
$ 9,498
$ 10,163
$ 10,602
$ 4,689
Materials
$ 39,366
$ 18,745
$ 22,244
$ 15,431
Contract Services
$ 88,385
$ 87,155
$ 117,663
$ 112,659
Cost Allocation
$ 35,422
$ 39,086
$ 40,754
$ 35,829
Capital Outlays
$ 6,098
$
-
$
-
$
-
Special Projects
$ 6,299
$
-
$
-
$
-
Contingencies
$
-
$
-
$ 3,498
$ 1,601
Total Expenditures
$ 202,752
$ 172,967
$ 212,702
$ 180,333
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 202,751
$ 172,966
$ 212,702
$ 180,333
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior ﬁscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget

MAINTENANCE WORKER I/II

0.20 0.20

0.20 0.10
Total

0.20 0.20

0.20 0.10
As part of an expenditure reduction strategy, 0.1 FTE is being removed from the budget.

FY 2023-24 Proposed Budget
Public Works
584
Blackberry Farm Maintenance
Budget Unit 100-87-841
General Fund - Facilities and Fleet - Blackberry Farm Maintenance Budget at a Glance
2024 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 526,238
Fund Balance
$
-
General Fund Costs
$ 526,238
% Funded by General Fund
100.0%
Total Staffing

1.4 FTE
Program Overview
This program maintains Blackberry Farm buildings and facilities to ensure eﬃcient operations, employee satisfaction, user satisfaction, and community pride.

Service Objectives
Provide a safe, clean and productive working environment for the public and employees.

Timely response to requests made by Parks & Recreation Department staff.

Manage and responsibly coordinate work completed by contractors.

Perform improvements that responsibly conserve the resources of water, electricity, and gas.

Proposed Budget
It is recommended that City Council approve a budget of $526,238 for the Blackberry Farm Maintenance program.

This represents a decrease of $52,531 (-9.1%) from the FY 2022-23 Adopted Budget.

There is an increase in employee compensation and beneﬁts, which reﬂect the cost-of-living adjustments approved by the City Council in August 2022.

FY 2023-24 Proposed Budget
Public Works
585
Description
FY 2023-24 Original
Budget
FY 2023-24 Reduced
Budget
Reduction
Service Impact
Materials
$125,681
$114,962
$10,719
Reduced budget for office and general
supplies, meeting, conference and
training, memberships, safety
equipment not covered under the
MOU, small tools and equipment,
printing and advertising.

Contract
Services
$78,903
$72,783
$6,120
Reduction of select contracted services
will defer building maintenance items
such as kitchen hood cleaning, pool
recirculating pump rebuilds, alarm
upgrades, grease trap cleaning, pool
sweep maintenance, pool
pump/backwash valve maintenance,
and door repairs which can lead to
deterioration of the building
components.

Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.

It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed
Budget for the current
fiscal year.

FY 2023-24 Proposed Budget
Public Works
586
Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Intergovernmental Revenue
$ 4,961
$
-
$
-
$
-
Miscellaneous Revenue
$
-
$ 3,571
$
-
$
-
Total Revenues
$ 4,961
$ 3,571
$
-
$
-
Expenditures
Employee Compensation
$ 54,403
$ 49,130
$ 89,716
$ 108,854
Employee Benefits
$ 34,641
$ 29,917
$ 41,540
$ 65,594
Materials
$ 93,336
$ 123,674
$ 137,668
$ 114,962
Contract Services
$ 100,344
$ 75,420
$ 84,721
$ 72,783
Cost Allocation
$ 188,709
$ 193,129
$ 194,564
$ 161,698
Special Projects
$ 1,630
$ 26,295
$ 25,000
$
-
Contingencies
$
-
$
-
$ 5,560
$ 2,347
Total Expenditures
$ 473,063
$ 497,565
$ 578,769
$ 526,238
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 468,101
$ 493,995
$ 578,769
$ 526,238
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior ﬁscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget

MAINTENANCE WORKER I/II

0.90 0.90

1.30 1.30

MAINTENANCE WORKER III
0 0
0 0.10
Total

0.90 0.90

1.30 1.40
Staff time is being reallocated to better reflect actual time spent in this program.

FY 2023-24 Proposed Budget
Public Works
587
Franco Traffic Operations Center
Budget Unit 100-87-852
General Fund - Facilities and Fleet - Franco Traffic Operations Center Budget at a Glance
2024 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 15,257
Fund Balance
$
-
General Fund Costs
$ 15,257
% Funded by General Fund
100.0%
Total Staffing
FTE
Program Overview
This program maintains the Traﬃc Operations Center on Franco Court to ensure eﬃcient operations, user satisfaction, and community pride.

Service Objectives
Provide a safe, clean and productive working environment for city employees.

Respond to requests made by Traffic Operations Center staff.

Manage and responsibly coordinate work completed by contractors.

Perform improvements that responsibly conserve the resources of water, electricity, and gas.

Proposed Budget
It is recommended that City Council approve a budget of $15,257 for the Franco Traﬃc Operations Center program. This represents a decrease of $1,779 (-10.4%) from the FY 2022-23 Adopted Budget.

FY 2023-24 Proposed Budget
Public Works
588
Description
FY 2023-24 Original
Budget
FY 2023-24 Reduced
Budget
Reduction

Service Impact
Materials
$288
$229
$59
Reduced budget for office
and general supplies,
meeting, conference and
training, memberships,
safety equipment not
covered under the MOU,
small tools and equipment,
printing and advertising.

Contract
Services
$12,368
$9,996
$2,372
Janitorial contract services
have been reduced from 3
days per week to 2 days per
week.

Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.

It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed
Budget for the current
fiscal year.

Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Total Revenues
$
-
$
-
$
-
$
-
Expenditures
Materials
$ 182
$ 132
$ 140
$ 229
Contract Services
$ 1,356
$ 6,443
$ 12,178
$ 9,996
Cost Allocation
$ 5,513
$ 4,541
$ 4,410
$ 4,904
Contingencies
$
-
$
-
$ 308
$ 128
Total Expenditures
$ 7,051
$ 11,116
$ 17,036
$ 15,257
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 7,051
$ 11,116
$ 17,036
$ 15,257
Staffing
There is no staffing associated with this program.

FY 2023-24 Proposed Budget
Public Works
589
City Hall Annex
Budget Unit 100-87-857
General Fund - Facilities and Fleet - City Hall Annex
Budget at a Glance
2024 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 24,949
Fund Balance
$
-
General Fund Costs
$ 24,949
% Funded by General Fund
100.0%
Total Staffing

0.1 FTE
Program Overview
Maintain City Hall Annex building to ensure efficient operations, property management and community pride.

Service Objectives
Provide a safe, clean and productive working environment for building occupants.

Assist with the pending improvement projects.

Feasibly conserve resources of water, electricity, and gas.

Proposed Budget
It is recommended that City Council approve a budget of $24,949 for the City Hall Annex program. This represents a decrease of $576 (-2.3%) from the FY 2022-23 Adopted Budget.

Description
FY 2023-24 Original
Budget
FY 2023-24 Reduced
Budget
Reduction
Service Impact
Contract
Services
$7,200
$0
$7,200
Janitorial contract services have
been eliminated.

Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.

It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed
Budget for the current
fiscal year.

FY 2023-24 Proposed Budget
Public Works
590
Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Use of Money and Property
$
-
$ 7,875
$
-
$
-
Total Revenues
$
-
$ 7,875
$
-
$
-
Expenditures
Employee Compensation
$
-
$
-
$
-
$ 10,255
Employee Benefits
$
-
$
-
$
-
$ 5,702
Materials
$
-
$ 3,482
$ 8,378
$ 8,881
Contract Services
$
-
$ 17,885
$ 16,524
$
-
Contingencies
$
-
$
-
$ 623
$ 111
Total Expenditures
$
-
$ 21,367
$ 25,525
$ 24,949
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$
-
$ 13,493
$ 25,525
$ 24,949
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior ﬁscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget

MAINTENANCE WORKER III
0 0
0 0.10
Total
0 0
0 0.10
Staff time is being reallocated to better reflect actual time spent in this program.

FY 2023-24 Proposed Budget
Public Works
591
Community Shuttle
Budget Unit 100-88-265
General Fund - Transportation - Community Shuttle
Budget at a Glance
2024 Proposed Budget
Total Revenues
$
-
Total Expenditures
$
-
Fund Balance
$
-
General Fund Costs
$
-
% Funded by General Fund

0.0%
Total Staffing
FTE
Program Overview
The Silicon Valley (SV) Hopper, formerly Via-Cupertino, is an on-demand ride-share community shuHle. The app-based service, initiated as a pilot in 2019 serving only Cupertino, has been expanded to provide transportation to anywhere in Cupertino, a portion of Santa Clara, and El Camino Hospital and Caltrain in Mountain View as a result of State TIRCP grant funding the expansion and a conversion to an EV-only fleet.

Service Objectives
Provide
safe,
affordable
and convenient transportation alternative to the single-occupancy vehicle

Reduce greenhouse gas emissions and congestion by
providing
ﬁrst- and last-mile connections to regional
transit systems such as Caltrain, VTA, Amtrak and BART

Support climate change goals through deployment of a completely electrified vehicle fleet

Augment transportation alternatives for disadvantaged communities in Silicon Valley

Proposed Budget
There is no budget requested for this program.

The City Council approved a $3,594,928 budget allocation for the Community ShuHle program in March of Fiscal Year 2022-23. These funds will be carried over into future ﬁscal years. CalTrans grant funds and a cost-sharing agreement with the City of Santa Clara will partially off-set this expense.

Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.

It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed
Budget for the current
fiscal year.

FY 2023-24 Proposed Budget
Public Works
592
Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Total Revenues
$
-
$
-
$
-
$
-
Expenditures
Total Expenditures
$
-
$
-
$
-
$
-
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$
-
$
-
$
-
$
-
Staffing
There is no staffing associated with this program.

FY 2023-24 Proposed Budget
Public Works
593
Traffic Engineering
Budget Unit 100-88-844
General Fund - Transportation - Traffic Engineering
Budget at a Glance
2024 Proposed Budget
Total Revenues
$ 34,880
Total Expenditures
$ 1,243,187
Fund Balance
$
-
General Fund Costs
$ 1,208,307
% Funded by General Fund

97.2%
Total Staffing

3.4 FTE
Program Overview
The Transportation Division oversees traﬃc operations, traﬃc studies, transportation planning, and transportation capital improvements to safely and eﬃciently manage all modes of travel within the City’s street and trail network. This includes responding to citizen requests and concerns regarding traﬃc issues, developing plans for the installation of traffic signals, traffic signs, and pavement markings, and developing design standards.

The Division assists in the preparation of the General Plan, street plan lines and the capital improvement program related to street improvements. Division staﬀ are active on Santa Clara Valley Transportation Authority (VTA) subcommiHees and working groups and keeps abreast regarding current developments in the ﬁeld as well as grant funding opportunities for large projects.

The Transportation Division also participates in the review of private development proposals to identify potential traﬃc impacts and to require necessary mitigations to maintain levels of service and safe and eﬃcient traﬃc operations.

Service Objectives
Ensure the eﬃciency and safety of the street system for all modes of travel through continual observation of traffic patterns, traffic signals and other traffic control devices.

Review traﬃc collision reports, traﬃc ﬂow paHerns, and neighborhood traﬃc issues and respond as needed.

Cooperate with neighboring jurisdictions on regional issues that aﬀect both traﬃc safety and traﬃc efficiency at City boundaries.

Continue training personnel in traffic engineering by encouraging attendance at classes and seminars.

Encourage the use of alternate modes of transportation to the single occupancy vehicle through the implementation of recommendations from the Bicycle and Pedestrian Transportation Plans.

Supports transit initiatives, ride-share programs, carpool programs, and transportation planning work for all modes of transportation.

Proposed Budget
FY 2023-24 Proposed Budget
Public Works
594
Proposed Budget
It is recommended that City Council approve a budget of $1,243,187 for the Traﬃc Engineering program. This represents a decrease of $286,885 (-18.7%) from the FY 2022-23 Adopted Budget.

Description
FY 2023-24
Original Budget
FY 2023-24
Reduced Budget
Reduction

Service Impact
Materials
$24,739
$20,381
$4,358
Reduced or eliminated office and general
supplies; meetings, conference and
trainings; memberships; safety equipment
not covered under the MOU; small tools
and equipment; and printing and
advertising.

Contract
Services
$176,386
$157,730
$18,656
Reduced contract services will decrease in
consultant services for engineering and
traffic surveys and reduced sponsorship
for Bike to Work Day.

Special Projects
The following table shows the special projects for the fiscal year.

Special Projects
Appropriation
Revenue
Funding Source
Description
Vision Zero
$20,000
$20,000
General Fund
Citywide Work
Program project
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.

It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed
Budget for the current
fiscal year.

FY 2023-24 Proposed Budget
Public Works
595
Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Intergovernmental Revenue
$
-
$ 33,949
$
-
$ 33,949
Charges for Services
$
-
$ 931
$
-
$ 931
Total Revenues
$
-
$ 34,880
$
-
$ 34,880
Expenditures
Employee Compensation
$ 470,283
$ 587,704
$ 608,849
$ 565,260
Employee Benefits
$ 192,539
$ 274,850
$ 289,922
$ 258,915
Materials
$ 14,808
$ 15,527
$ 21,000
$ 20,381
Contract Services
$ 294,688
$ 144,831
$ 176,190
$ 157,730
Cost Allocation
$ 233,018
$ 275,796
$ 259,181
$ 218,675
Special Projects
$ 52,872
$ 561,778
$ 170,000
$ 20,000
Contingencies
$
-
$
-
$ 4,930
$ 2,226
Total Expenditures
$ 1,258,208
$ 1,860,486
$ 1,530,072
$ 1,243,187
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 1,258,206
$ 1,825,606
$ 1,530,072
$ 1,208,307
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior ﬁscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2021
Actual
2022
Actual
2023 Adopted
Budget
2024 Proposed
Budget

ASSISTANT ENGINEER

1.50 1.50

PUBLIC WORKS PROJECT MANAGER
LT

0.50 0.50

0.50 0

TRANSIT & TRANSPORTATION

PLANNER

1.00 1.00

TRANSPORTATION MANAGER

0.90 0.90

0.90 0.90
Total

3.90 3.90

3.90 3.40
As part of an expenditure reduction strategy, 0.5 FTE is being removed from the budget.

FY 2023-24 Proposed Budget
Public Works
596
Traffic Signal Maintenance
Budget Unit 100-88-845
General Fund - Transportation - Traffic Signal Maintenance Budget at a Glance
2024 Proposed Budget
Total Revenues
$ 13,742
Total Expenditures
$ 821,471
Fund Balance
$
-
General Fund Costs
$ 807,729
% Funded by General Fund

98.3%
Total Staffing

2.0 FTE
Program Overview
The Traﬃc Signal Maintenance Division oversees the operation and maintenance of the City’s 60 traﬃc signals, including eight traﬃc signals owned by the State of California. The Division also maintains the traﬃc signal communication infrastructure, such as the fiber optic network and the traffic operation center hub.

Service Objectives
Ensure the continuous and safe operation of the City’s traﬃc signal system on a continuous 24-hour basis with full-time and on-call staﬀ, which is accomplished by regularly performing preventative maintenance, diagnosing malfunctions and repairs, investigating citizen complaints, replacing or upgrading obsolete hardware, inspecting the work of contractors, responding to knockdowns and power outages, and adjusting signal timing parameters.

Continue training, maintaining proﬁciency of traﬃc signal technicians and on-call staﬀ by encouraging attendance at classes and seminars.

Proposed Budget
It is recommended that City Council approve a budget of $821,471 for the Traﬃc Signal Maintenance program.

This represents an increase of $10,121 (1.2%) from the FY 2022-23 Adopted Budget.

This increase is due to increases in employee compensation and beneﬁts, which reﬂect the cost-of-living adjustments approved by the City Council in August 2022.

FY 2023-24 Proposed Budget
Public Works
597
Description
FY 2023-24 Original
Budget
FY 2023-24 Reduced
Budget
Reduction

Service Impact
Materials
$203,511
$176,434
$27,077
Reduced or eliminated office and
general supplies; meetings,
conference and trainings;
memberships; safety equipment not
covered under the MOU; small tools
and equipment; and printing and
advertising.

Contract
Services
$56,150
$44,674
$11,476
Reduced contract services will result
in delayed or deferred traffic signal
maintenance and repairs.

Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.

It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed
Budget for the current
fiscal year.

Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Intergovernmental Revenue
$ 10,387
$ 10,742
$ 8,706
$ 10,742
Charges for Services
$
-
$ 3,000
$
-
$ 3,000
Total Revenues
$ 10,387
$ 13,742
$ 8,706
$ 13,742
Expenditures
Employee Compensation
$ 254,084
$ 243,464
$ 270,466
$ 280,570
Employee Benefits
$ 105,146
$ 116,292
$ 119,012
$ 129,822
Materials
$ 124,875
$ 173,890
$ 180,636
$ 176,434
Contract Services
$ 18,669
$ 59,860
$ 53,171
$ 44,674
Cost Allocation
$ 175,961
$ 234,449
$ 182,220
$ 187,207
Special Projects
$ 168,705
$ 46,477
$
-
$
-
Contingencies
$
-
$
-
$ 5,845
$ 2,764
Total Expenditures
$ 847,440
$ 874,432
$ 811,350
$ 821,471
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 837,053
$ 860,690
$ 802,644
$ 807,729
Staffing
FY 2023-24 Proposed Budget
Public Works
598
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior ﬁscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget

TRAFFIC SIGNAL TECHNICIAN

1.00 1.00

2.00 2.00

TRAFFIC SIGTECH APRNTICE

1.00 1.00
0 0
Total

2.00 2.00

2.00 2.00
There are no changes to the current level of staffing.

FY 2023-24 Proposed Budget
Public Works
599
Safe Routes 2 School
Budget Unit 100-88-846
General Fund - Transportation - Safe Routes 2 School
Budget at a Glance
2024 Proposed Budget
Total Revenues
$ 154,000
Total Expenditures
$ 732,936
Fund Balance
$
-
General Fund Costs
$ 578,936
% Funded by General Fund

79.0%
Total Staffing

1.0 FTE
Program Overview
Safe Routes 2 School seeks to engage local schools, school districts, parent organizations, community groups, and the Santa Clara County Sheriﬀ’s Oﬃce in the mission of reducing Singular Occupancy Vehicle (SOV) travel to and from school in order to reduce carbon emission and car traﬃc and increase student safety. The program seeks to achieve these objectives through education, encouragement, enforcement, and engineering infrastructure changes in and around Cupertino schools.

Service Objectives
Help to improve the health and well-being of children by increasing the number of students who walk or bike to school.

Develop partnerships with school administrators, staff, parents, and children.

Encourage and empower more students and families to walk, bike, carpool, and take alternative transit to school.

Adjust signage and infrastructure surrounding Cupertino schools to facilitate a safer environment for bicycle and pedestrian travel.

Educate students and families about the beneﬁts of walking and bicycling to school; health, environmental protection, academic improvements, community building and more.

Minimize gaps in communication between City, School Districts, and Schools and collaborate on eﬀorts to increase student safety.

Enhance bicyclist and pedestrian student safety through coordination of skills classes and distribution of educational material.

Proposed Budget
It is recommended that City Council approve a budget of $732,936 for the Safe Routes 2 School program. This represents an increase of $71,874 (10.9%) from the FY 2022-23 Adopted Budget.

This increase is due to increases in employee compensation and beneﬁts, which reﬂect the cost-of-living adjustments approved by the City Council in August 2022. This budget increase is also due to an increase in materials and contract services. Program expenses are cost-recovered through Measure B grant funding.

FY 2023-24 Proposed Budget
Public Works
600
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.

It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed
Budget for the current
fiscal year.

Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Intergovernmental Revenue
$ 4,483
$ 33,590
$
-
$ 114,000
Charges for Services
$
-
$ 119
$
-
$
-
Miscellaneous Revenue
$
-
$ 12,500
$
-
$ 40,000
Total Revenues
$ 4,483
$ 46,209
$
-
$ 154,000
Expenditures
Employee Compensation
$ 116,461
$ 129,906
$ 140,556
$ 159,181
Employee Benefits
$ 46,555
$ 50,999
$ 53,851
$ 55,179
Materials
$ 5,836
$ 31,216
$ 24,097
$ 54,769
Contract Services
$ 33,777
$ 288,138
$ 364,178
$ 380,462
Cost Allocation
$ 69,076
$ 83,682
$ 68,673
$ 77,905
Special Projects
$
-
$ 21,082
$
-
$
-
Contingencies
$
-
$
-
$ 9,707
$ 5,440
Total Expenditures
$ 271,705
$ 605,023
$ 661,062
$ 732,936
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 267,222
$ 558,814
$ 661,062
$ 578,936
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior ﬁscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.

Position Title
2021
Actual
2022
Actual
2023 Adopted
Budget
2024 Proposed
Budget

ENVIRONMENTAL PROGRAMS

ASSISTANT

1.00 1.00

1.00 1.00
Total

1.00 1.00

1.00 1.00
There are no changes to the current level of staffing.

FY 2023-24 Proposed Budget
Public Works
601
Fixed Assets Acquisition
Budget Unit 630-90-985
Vehicle/Equip Replacement - Non-Departmental - Fixed Assets Acquisition Budget at a Glance
2024 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 467,868
Fund Balance
$ (467,868)
General Fund Costs
$
-
% Funded by General Fund

0.0%
Total Staffing
FTE
Program Overview
This program purchases vehicles and equipment having a value greater than $5,000 and expected life of more than one year. Equipment users are charged for the use of these assets through a depreciation schedule.

Equipment used by Special Revenue and Enterprise funds are charged to the respective funds.

Service Objectives
Obtain quality equipment through competitive bidding.

Purchase energy efficient vehicles whenever practical.

Purchase quiet, ergonomic and environmentally friendly equipment whenever practical.

Proposed Budget
It is recommended that City Council approve a budget of $467,868 for the Fixed Assets Acquisition program.

The following equipment replacements have been identiﬁed as funded needs, which are priority vehicle replacements.

FY 2023-24 Proposed Budget
Public Works
602
Project
Appropriation
Revenue
Funding Source
Description

Fixed Assets
Acquisition
$50,000
$50,000
Vehicle/Equipment
Replacement Fund
Pool Vehicle #46 2007
Honda Civic
Replacement with
hybrid vehicle
Fixed Assets
Acquisition
$70,000
$70,000
Vehicle/Equipment
Replacement Fund
Trees/ROW Vehicle
#455 2012 Ford F350
Utility Bed with like
vehicle
Fixed Assets
Acquisition
$60,000
$60,000
Vehicle/Equipment
Replacement Fund
Environmental
Division Vehicle
#495 2013 Ford F150
with hybrid vehicle
Fixed Assets
Acquisition
$85,000
$85,00
Vehicle/Equipment
Replacement Fund
On-call Vehicle #481
2015 Ford F350
Utility Bed with like
vehicle
Fixed Assets
Acquisition
$195,000
$195,000
Vehicle/Equipment
Replacement Fund
Streets Vehicle #459
Custom bed lift gate
with like vehicle
Total
$460,000
$460,000
The following equipment replacements have been identiﬁed as an unfunded need, which are priority replacements that lack sufficient funding to be implemented.

FY 2023-24 Proposed Budget
Public Works
603
Service
Description
Estimated Cost
Funding Status
Fixed Assets
Acquisition
Bandit 18xp 180HP Chipper to
replace Equipment #184
$90,000
Unfunded - Service impact is
non-compliance with CA
Emissions requirement
Fixed Assets
Acquisition
Kubota L6060 to replace
Equipment #179
$66,192
Unfunded - Service impact is
non-compliance with CA
Emissions requirement
Fixed Assets
Acquisition
Diamond C 5x8 dump to
replace Equipment #158
$10,000
Unfunded - Service impact is
reduced operational
efficiency.

Fixed Assets
Acquisition
Kubota RTV to replace
Equipment #180
$33,000
Unfunded - Service impact is
reduced operational efficiency.

Fixed Assets
Acquisition
Grayco Line Driver
$17,500
Unfunded - Service impact is
reduced operational efficiency.

Fixed Assets
Acquisition
SR28 Thermal Heater
$14,000
Unfunded - Service impact is
reduced operational efficiency.

Fixed Assets
Acquisition
Kubota Mini Ex and Trailer
$80,000
Unfunded - Service impact is
ongoing rental expense.

Total
$310,692
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by category.

It includes actuals for two prior ﬁscal years, the Adopted Budget for the prior ﬁscal year, and the Proposed
Budget for the current
fiscal year.

Category
2021 Actual
2022 Actual
2023 Adopted Budget
2024 Proposed Budget
Revenues
Total Revenues
$
-
$
-
$
-
$
-
Expenditures
Cost Allocation
$ 9,022
$ 8,817
$
-
$ 7,868
Special Projects
$
-
$ 43,221
$
-
$ 460,000
Total Expenditures
$ 9,022
$ 52,038
$
-
$ 467,868
Fund Balance
$ (9,022)
$ (52,038)
$
-
$ (467,868)
General Fund Costs
$
-
$
-
$
-
$
-
Staffing
There is no staffing associated with this program.

FY 2023-24 Proposed Budget
Public Works
604

Cupertino City CouncilMay 17, 2023

Cupertino City Council
May 17, 2023