CITY COUNCIL STAFF REPORT
Meeting: July 18, 2023
Subject
Cost sharing agreement between the City of Cupertino and the Midpeninsula Regional Open Space District for the Cristo Rey Bike Lanes Project.
Recommended Action
Authorize the City Manager to negotiate and execute a cost sharing agreement between the City of Cupertino and the Midpeninsula Regional Open Space District for the Cristo Rey Bike Lanes Project.
Adopt Resolution No. 23-XXX approving budget modification #2324-295, increasing appropriations in the Capital Improvement Program Capital Projects Fund (420-99-036) by $30,000 and Capital Reserve (429-90-001) by $30,000, transferring $15,000 funds from the Capital Reserve to Capital Improvement Program Capital Projects Fund (420-99-036) and increasing estimated revenues by $15,000.
Reasons for Recommendation
In 2021, the Midpeninsula Regional Open Space District (District) completed the Rancho San Antonio Multimodal Access Study (Study). The Study explores and evaluates non-motorized mobility, transit, and parking alternatives for Rancho San Antonio Preserve, to encourage visitors to opt for greener forms of transportation and reduce parking demand and traffic. The Study recommendations were scored and weighted on a series of factors to develop three sets of strategies for implementation. In April 2021, the District’s Board of Directors affirmed the scored, prioritized transportation demand strategies and findings, and authorized the implementation of the first priority set of recommendations. This set of recommendations contains six strategies for improvement, including improving bicycle access improvements along Cristo Rey Drive.
Following the District’s Board recommendations, the District approached City staff to inquire about the possibility of a partnership, whereby the City would prioritize implementing bicycle improvements along Cristo Rey Drive in return for the District contributing 50% of the funding for these improvements.
The City’s 2016 Bicycle Transportation Plan (Bike Plan) identifies a prioritized list of projects that support bicycling in Cupertino. It identifies implementation of Class II bicycle lanes on Cristo Rey Drive as a Tier III, or as relatively low priority for improvement. However, the Bike Plan recognizes that the prioritizations are fluid and that opportunities for advancing the projects, such as potential funding opportunities, should be considered.
On December 21, 2022, the Cupertino Bicycle Pedestrian Commission (Commission) considered the District’s offer and the opportunity it presented. The Commission voted 3-2 in support of proceeding with the installation of Class II bike lanes on Cristo Rey Drive within the City’s jurisdiction and recommended that a speed survey be performed, and that the City adjust the speed limit, if appropriate, following completion of the improvements.
The recommended action authorizes the City Manager to negotiate and execute a cost-sharing agreement with the Midpeninsula Regional Open Space District for installation of Class II bike lanes that is substantially consistent with the draft agreement included as Attachment A.
Sustainability Impact
Implementation of improvements within the Bike Plan will encourage bicycle use and reduce motorized travel, contributing towards a reduction in greenhouse gas emissions thereby supporting the City’s long-term sustainability goals.
Fiscal Impact
Implementation of Class II bike lanes on Cristo Rey Drive are estimated to cost $30,000. Approval of the cost-sharing agreement with the District will ultimately reduce the City’s fiscal impact to approximately $15,000 on a reimbursement basis. Unexpended project funds at completion will be returned to the Capital Reserve Fund for future appropriation. The Capital Reserve Fund will supply the additional appropriations through a transfer from budget unit 429-90-001 to budget unit 420-99-036. These costs will be offset by the estimated increased revenue of $15,000 from the Mid-Peninsula Cost Share Agreement. If approved, the total balance in the Capital Reserve fund is estimated at $2,227,000.99.
Current Fiscal Summary:
Current Budget and Expenditures
Amount
Approved Budget with this Budget Adjustment
(Capital Reserve - 2016 Bicycle Implementation Plan)
$15,000.00
Mid-Peninsula Cost Share Agreement
$15,000.00
Expenses to Date
$0.00
Remaining Budget
$30,000.00
Estimated Funding Impact
Amount
Estimated Construction Cost
$30,000.00
Total Estimated Project Completion Cost
$30,000.00
Total Remaining Budget at Project Completion
$0.00
California Environmental Quality Act (CEQA)
The project is exempt from CEQA under Public Resources Code section 21080.25 and CEQA Guidelines section 15301 (existing facilities). _____________________________________
Prepared by: David Stillman, Transportation Manager
Reviewed by: Chad Mosley, Director of Public Works
Reviewed by: Matt Morley, Assistant City Manager
Approved for Submission by: Pamela Wu, City Manager
Attachments:
A – Draft Agreement
B – Draft Resolution