CC 09-19-2023 Searchable Packet (Updated 09-20-2023) — Cupertino City Council, September 19, 2023 (part 1 of 3)

CITY OF CUPERTINO

CITY COUNCIL
AGENDA
10350 Torre Avenue, Council Chamber and via Teleconference Tuesday, September 19, 2023
6:45 PM
Regular Meeting

IN-PERSON AND TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION Members of the public wishing to observe the meeting may do so in one of the following ways:
1) Attend in person at Cupertino Community Hall, 10350 Torre Avenue. 2) Tune to Comcast Channel 26 and AT&T U-Verse Channel 99 on your TV. 3) The meeting will also be streamed live on and online at www.Cupertino.org/youtube and www.Cupertino.org/webcast
Members of the public wishing to comment on an item on the agenda may do so in the following ways:
1) Appear in person at Cupertino Community Hall.
2) E-mail comments by 4:00 p.m. on Tuesday, September 19 to the Council at [email protected]. These e-mail comments will also be forwarded to Councilmembers by the City Clerk’s office before the meeting and posted to the City’s website after the meeting.

Members of the public may provide oral public comments during the meeting as follows:

Oral public comments will be accepted during the meeting. Comments may be made during “oral communications” for matters not on the agenda, and during the public comment period for each agenda item.

Oral public comments may be made during the public comment period for each agenda item.

Members of the audience who address the City Council must come to the lectern/microphone, and are requested to complete a Speaker Card and identify themselves.

Page 1 ends

1 CC 09-19-2023
1 of 673
City Council Agenda September 19, 2023
Completion of Speaker Cards and identifying yourself is voluntary and not required to attend the meeting or provide comments.
3) Teleconferencing Instructions
To address the City Council, click on the link below to register in advance and access the meeting:

Online
Register in advance for this webinar:
https://cityofcupertino.zoom.us/webinar/register/WN_rw9IhyVaT8KG5vHYoPl8xg Phone
Dial: 669-900-6833 and enter Webinar ID: 931 0851 0691 (Type *9 to raise hand to speak, *6 to unmute yourself). Unregistered participants will be called on by the last four digits of their phone number.

Or an H.323/SIP room system:

H.323:
162.255.37.11 (US West)
162.255.36.11 (US East)
Meeting ID: 931 0851 0691
SIP: [email protected]
After registering, you will receive a confirmation email containing information about joining the webinar.

Please read the following instructions carefully:

1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer.

2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter “Cupertino Resident” or similar designation.

3. When the Mayor calls for the item on which you wish to speak, click on “raise hand,” or, if you are calling in, press *9. Speakers will be notified shortly before they are called to

Page 2 ends

2 CC 09-19-2023
2 of 673
City Council Agenda September 19, 2023
speak.

4. When called, please limit your remarks to the time allotted and the specific agenda topic.

5. Members of the public that wish to share a document must email [email protected] prior to speaking. These documents will posted to the City’s website after the meeting.

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL

CLOSED SESSION REPORT

CEREMONIAL ITEMS

1. Subject: Recognize National Hispanic Heritage Month September 15-October 15 Recommended Action: Recognize National Hispanic Heritage Month September 15-October 15

2. Subject: Recognize September as National Preparedness Month Recommended Action: Recognize September as National Preparedness Month

POSTPONEMENTS AND ORDERS OF THE DAY

ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Council on any matter within the jurisdiction of the Council and not on the agenda for discussion, including informational items. The total time for Oral Communications will ordinarily be limited to one hour. Individual speakers are limited to three (3) minutes. As necessary, the Chair may further limit the time allowed to individual speakers, or reschedule remaining comments to the end of the meeting on a first come first heard basis, with priority given to students. In most cases, State law will prohibit the Council from discussing or making any decisions with respect to a matter not listed on the agenda. A councilmember may, however, briefly respond to statements made or questions posed by speakers. A councilmember may also ask a question for clarification, provide a reference for factual information, request staff to report back concerning a matter, or request that an item be added to a future City Council agenda in response to public comment.

CONSENT CALENDAR (Items 3-7)
Items appearing on the Consent Calendar are considered routine City business and may be approved by one motion. Typical items may include meeting minutes, awards of contracts, the ratification of

Page 3 ends

3 CC 09-19-2023
3 of 673
City Council Agenda September 19, 2023
accounts payable, and second readings of ordinances. Any member of the Council may request to have an item removed from the Consent Calendar based on the rules set forth in the City Council Procedures Manual. Members of the public may provide input on one or more consent calendar items when the Mayor asks for public comments on the Consent Calendar.

3. Subject: Approve the July 18 City Council minutes (continued from September 6, 2023) Recommended Action: Approve the July 18 City Council minutes A - Draft Minutes

4. Subject: Approve the September 6 City Council minutes Recommended Action: Approve the September 6 City Council minutes A - Draft Minutes

5. Subject: Ratifying Accounts Payable for the periods ending August 4, 2023; August 11, 2023; August 18, 2023; and August 25, 2023
Recommended Action: A. Adopt Resolution No. 23-099 ratifying Accounts Payable for the Period ending August 4, 2023;
B. Adopt Resolution No. 23-100 ratifying Accounts Payable for the Period ending August 11, 2023;
C. Adopt Resolution No. 23-101 ratifying Accounts Payable for the Period ending August 18, 2023; and
D. Adopt Resolution No. 23-102 ratifying Accounts Payable for the Period ending August 25, 2023.

Staff report
A – Draft Resolution 8.4.23
B – Weekly AP Payment Register for the Period Ending 8.4.23 C – Draft Resolution 8.11.23
D – Weekly AP Payment Register for the Period Ending 8.11.23 E – Draft Resolution 8.18.23
F – Weekly AP Payment Register for the Period Ending 8.18.23 G – Draft Resolution 8.25.23
H – Weekly AP Payment Register for the Period Ending 8.25.23

6. Subject: Award a Software-as-a Service (SaaS) agreement to Avolve Software Corporation, for Migration, Deployment and Subscription Services of ProjectDox from on-premises environment to Cloud Services, for a total cost of $488,680.50, including 10% contingency over five years.

Recommended Action: 1. Find under Municipal Code section 3.22.060(B). that the formal competitive bidding procedures are impractical for procurement.

2. Authorize the City Manager to execute a Software-as-a Service (SaaS) agreement to Avolve Software Corporation, for Migration, Deployment, and Subscription Services of ProjectDox from on-premises environment to Cloud Services, for a total cost of $488,680.50 including 10% contingency over five years.

Page 4 ends

4 CC 09-19-2023
4 of 673
City Council Agenda September 19, 2023
Staff Report
A – Avolve Software Corporation Software-as-a-Service Agreement

7. Subject: Award a Cooperative Services Agreement to ReDesign Group, for City's server and storage infrastructure, for a total cost of $389,692.60, including 10% contingency over five years.

Recommended Action: 1. Find under Municipal Code section 3.22.070(C) that this procurement from the National Association of State Procurement Officials is exempt from formal competitive bidding procedures.

2. Authorize the City Manager to execute a Cooperative Services Agreement with ReDesign Group, for Technology Refresh of the City's server and storage infrastructure, for a total cost of $389,692.60, including 10% contingency over five years.

Staff Report
A – Cooperative Agreement NASPO MNWNC-109
B - Amendments No. 1 to 6 to NASPO MNWNC-109
C - California Participating Addendum
D - Amendments No. 1 & 2 to CA Participating Addendum
E - Data Center Refresh Proposal
F - Disaster Recovery Site (Phoenix) 5 Year quote
G - Production Site 5 Year quote
H - Insurance for Consultants Contracts
I - Proof of Insurance
PUBLIC HEARINGS - None
Effective January 1, 2023, Government Code Section 65103.5 (SB 1214) limits the distribution of copyrighted material associated with the review of development projects. Members of the public wishing to view plans that cannot otherwise be distributed under SB 1214 may make an appointment with the Planning Division to view them at City Hall by sending an email to [email protected]. Plans will also be made available digitally during the hearing to consider the proposal.

ACTION CALENDAR

8. Subject: FY 2023-24 Internal Audit Program
Recommended Action: Approve the FY 2023-24 Internal Audit Program Presenter: Jonathan Orozco, Finance Manager
Staff Report
A – FY 23-24 Internal Audit Program

9. Subject: Adoption of amendments to the Cupertino Municipal Code, Chapter 9.22, expanding existing property maintenance requirements in accordance with California Health and Safety Code 17970.5

Page 5 ends

5 CC 09-19-2023
5 of 673
City Council Agenda September 19, 2023
Recommended Action: Conduct the first reading of Ordinance No. 23-2250: “An Ordinance of the City Council of the City of Cupertino Amending City Code Chapter

9.22 of Title 9 (Health and Sanitation) to Prohibit Substandard Housing Conditions.” Presenter: Monica Diaz, Senior Code Enforcement Officer Staff Report
A - Draft Ordinance
B - Assembly Bill 838
C - California Health and Safety Code section 17970.5
D - California Health and Safety Code section 17920.3
E - California Health and Safety Code section 17920.10

10. Subject: Amendments to the Cupertino Municipal Code Chapter 5.50 of Title 5 (Business Licenses and Regulations), regulating the sale of tobacco products Recommended Action: Conduct the first reading of Ordinance No. 23-2251: “An Ordinance of the City Council of the City of Cupertino Amending Chapter 5.50 to Title 5 (Business Licenses and Regulations) to Regulate the Sale of Tobacco Products" Presenter: Christopher Jensen, City Attorney
Staff Report
A – Agreement Between the County and Cupertino for a Tobacco Retail Permit Program B - Draft Ordinance (Redline)
C - Draft Ordinance (Clean)
D – Letter to Tobacco Retailers in Cupertino

11. Subject: Revisions to City of Cupertino Ethics Policy Recommended Action: Direct the City Attorney to revise the City of Cupertino Ethics Policy to incorporate the provisions of the 2018 City’s Ethics Code, as amended to ensure consistency with the City Council Procedures Manual and to address recommendations of the City’s internal auditor, and provide direction on any additional Ethics Policy revisions
Presenter: Christopher Jensen, City Attorney
Staff Report
A – Resolution No. 20-011 (Adopting the City of Cupertino Ethics Policy) B – Resolution No. 18-115 (Adopting the City of Cupertino Code of Ethics and Conduct for Elected and Appointed Officials)
C – Civil Grand Jury Report, “A House Divided: Cupertino City Council and Staff” D – Fact-Finding Report
E – Enterprise Leadership Assessment
F – Ethics Code Menu/Worksheet
G - Survey Results

COUNCIL REPORTS AND COMMENTS

12. Subject: Councilmember Reports

Page 6 ends

6 CC 09-19-2023
6 of 673
City Council Agenda September 19, 2023
A - Council Reports_Fruen
B - Council Reports_Mohan
C - Council Reports_Wei

CITY MANAGER REPORT

ORAL COMMUNICATIONS - CONTINUED

INFORMATIONAL ITEMS
Information items are intended to provide background information and routine reports to Councilmembers and the public, without discussion by Council. Members of the public wishing to comment on informational items should do so during oral communications.

13. Subject: Receive the Monthly Treasurer's Report for August 2023 Recommended Action: Receive the Monthly Treasurer's Report for August 2023 Staff Report
A – Report of City-wide Receipts, Disbursements, and Cash Balances August 2023 B – Report of City-wide Fund BalancesNet Position August 2023

14. Subject: Receive the Monthly Treasurer's Investment Report for August 2023 Recommended Action: Receive the Monthly Treasurer's Investment Report for August 2023
A - Chandler Investment Report August 2023

COUNCIL AND STAFF COMMENTS AND FUTURE AGENDA ITEMS

ADJOURNMENT
Lobbyist Registration and Reporting Requirements: Individuals who influence or attempt to influence legislative or administrative action may be required by the City of Cupertino’s lobbying ordinance (Cupertino Municipal Code Chapter 2.100) to register and report lobbying activity. Persons whose communications regarding any legislative or administrative are solely limited to appearing at or submitting testimony for any public meeting held by the City are not required to register as lobbyists.

For more information about the lobbying ordinance, please contact the City Clerk’s Office at 10300 Torre Avenue, Cupertino, CA 94107; telephone (408) 777-3223; email [email protected]; and website: www.cupertino.org/lobbyist.

The City of Cupertino has adopted the provisions of Code of Civil Procedure §1094.6; litigation challenging a final decision of the City Council must be brought within 90 days after a decision is announced unless a shorter time is required by State or Federal law.

Prior to seeking judicial review of any adjudicatory (quasi-judicial) decision, interested persons must file a petition for reconsideration within ten calendar days of the date the City Clerk mails notice of the

Page 7 ends

7 CC 09-19-2023
7 of 673
City Council Agenda September 19, 2023
City’s decision. Reconsideration petitions must comply with the requirements of Cupertino Municipal Code §2.08.096. Contact the City Clerk’s office for more information or go to http://www.cupertino.org/cityclerk for a reconsideration petition form.

In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format.

Any writings or documents provided to a majority of the Cupertino City Council after publication of the packet will be made available for public inspection in the City Clerk’s Office located at City Hall, 10300 Torre Avenue, Cupertino, California 95014, during normal business hours; and in Council packet archives linked from the agenda/minutes page on the Cupertino web site.

IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section

2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City’s website and kept in packet archives. Do not include any personal or private information in written communications to the City that you do not wish to make public, as written communications are considered public records and will be made publicly available on the City website.

Page 8 ends

8 CC 09-19-2023
8 of 673

CITY OF CUPERTINO
Agenda Item
23-12437 Agenda Date: 9/19/2023
Agenda #: 1.

Subject: Recognize National Hispanic Heritage Month September 15-October 15 Recognize National Hispanic Heritage Month September 15-October 15 CITY OF CUPERTINO Page 1 of 1 Printed on 9/13/2023
powered by Legistar™ 9
CC 09-19-2023
9 of 673

CITY OF CUPERTINO
Agenda Item
23-12517 Agenda Date: 9/19/2023
Agenda #: 2.

Subject: Recognize September as National Preparedness Month Recognize September as National Preparedness Month
CITY OF CUPERTINO Page 1 of 1 Printed on 9/13/2023
powered by Legistar™ 10
CC 09-19-2023
10 of 673

CITY OF CUPERTINO
Agenda Item
23-12547 Agenda Date: 9/19/2023
Agenda #: 3.

Subject: Approve the July 18 City Council minutes (continued from September 6, 2023) Approve the July 18 City Council minutes
CITY OF CUPERTINO Page 1 of 1 Printed on 9/13/2023
powered by Legistar™ 11
CC 09-19-2023
11 of 673

DRAFT MINUTES

CUPERTINO CITY COUNCIL
Tuesday, July 18, 2023
At 6:00 p.m. Mayor Hung Wei called the Regular City Council Meeting to order in Cupertino City Hall Conference Room C, 10300 Torre Avenue.

ROLL CALL

Present: Mayor Hung Wei, Vice Mayor Sheila Mohan, and Councilmembers Liang Chao, J.R.

Fruen, and Kitty Moore. Absent: none.

In open session prior to closed session, Mayor Wei opened the public comment period regarding any item on the agenda. No members of the public requested to speak. Mayor Wei then closed the public comment period.

CLOSED SESSION

1. Subject: Conference with legal counsel - existing litigation pursuant to Government Code § 54956.9 (one case) - California Housing Defense Fund et al. v. City of Cupertino, Santa Clara County Superior Court Case No. 23CV410817
Council met with legal counsel on the existing litigation.

Council recessed from 6:37 p.m. to 6:45 p.m.

OPEN SESSION
At 6:45 p.m. Mayor Hung Wei reconvened the Regular City Council Meeting in open session and led the Pledge of Allegiance in the Cupertino Community Hall Council Chamber, 10350 Torre Avenue and via teleconference.

ROLL CALL

Present: Mayor Hung Wei, Vice Mayor Sheila Mohan, and Councilmembers Liang Chao, J.R.

Fruen, and Kitty Moore. Absent: none.
12 CC 09-19-2023
12 of 673
City Council Minutes July 18, 2023

Page 2 ends

CLOSED SESSION REPORT
City Attorney Chris Jensen conducted the open session report regarding the closed session held at 6:00 p.m. City Attorney Jensen reported that there was nothing to report.

CEREMONIAL ITEMS - None
POSTPONEMENTS AND ORDERS OF THE DAY – None

ORAL COMMUNICATIONS
Aram James supported best practices for law enforcement, including prohibiting the use of police canines except to search for humans and for explosives detection.

Lisa Warren supported prioritizing a Council discussion to re-evaluate the City’s Code regarding residential balconies and privacy screening.

Jennifer Griffin opposed Senate Bill 423 removing the California Coastal Commission’s authority and supported requiring a vote by the people for passage of the bill.

Louise Saadati supported maintaining respect and cordiality during meetings and receiving continued feedback from the Grand Jury Report and independent investigation findings.

Brooke Ezzat supported funding teen programs instead of the independent investigation and League of Women’s Voters lawsuit and was concerned about the reasons for case settlement.

CONSENT CALENDAR (Items 2-9)
Mayor Wei opened the public comment period and the following people spoke.

Jennifer Griffin (Items 4 and 9) supported clear definitions on lobbying and the Cristo Rey Bike Lanes Project and was concerned about the roundabout and pedestrian crossing safety.

Peggy Griffin (Item 4) supported including travel related expenses in the $5,000 lobbyist limit set for every quarter.

Lisa Warren (Item 4) was concerned whether the lobbying regulations have been challenged in other cities and supported the people who have registered as lobbyists with the City.

Mayor Wei closed the public comment period.
13 CC 09-19-2023
13 of 673
City Council Minutes July 18, 2023

Page 3 ends

Mohan moved and Fruen seconded to approve the items on the Consent Calendar as presented.

Ayes: Wei, Mohan, Chao, Fruen, and Moore. Noes: None. Abstain: None. Absent: None.

2. Subject: Consider approval of the July 6 City Council minutes Recommended Action: Approve the July 6 City Council minutes

3. Subject: Consider ratifying Accounts Payable for the periods ending June 2, 2023; June 9, 2023; June 16, 2023; June 23, 2023; and June 30, 2023.

Recommended Action: A. Adopt Resolution No. 23-085 ratifying Accounts Payable for the Period ending June 2, 2023;
B. Adopt Resolution No. 23-086 ratifying Accounts Payable for the Period ending June 9, 2023;
C. Adopt Resolution No. 23-087 ratifying Accounts Payable for the Period ending June 16, 2023;
D. Adopt Resolution No. 23-088 ratifying Accounts Payable for the Period ending June 23, 2023; and
E. Adopt Resolution No. 23-089 ratifying Accounts Payable for the Period ending June 30, 2023.

Written communications for this item included a desk item with staff responses to councilmember questions.

4. Subject: Consider a second reading and act on Ordinance No. 23-2249, amending Municipal Code Chapter 2.100 (Regulation of Lobbying Activities) Recommended Action: Conduct a second reading and enact Ordinance No. 23-2249; "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CUPERTINO AMENDING CITY CODE CHAPTER 2.100," (Regulation of Lobbying Activities) Written communications for this item included a supplemental report with staff responses to councilmember questions and an email to Council.

5. Subject: Consider authorizing the City Manager to execute the Fourth Amendment to the recreation agreement with Red Line Gymnastics LLC, DBA Bay Aerials Gymnastics, a Limited Liability Company for Gymnastics Classes and Programs Recommended Action: Authorize the City Manager to execute a Fourth Amendment to the recreation agreement with Red Line Gymnastics LLC, DBA Bay Aerials Gymnastics, a limited liability company, increasing the amount by $643,028.80 for a total amount not to exceed $817,028.80 and extending the term of the agreement to December 31, 2026

6. Subject: Award of a construction contract for the Blackberry Farms Pool Improvements 14 CC 09-19-2023
14 of 673
City Council Minutes July 18, 2023

Page 4 ends

Project to Adams Pool Solutions for replastering the pools Recommended Action: 1. Award a construction contract for the Blackberry Farms Pool Improvements Project (Project No. 2022-107P) in the amount of $320,609.25 to Adams Pool Solutions;

2. Authorize the City Manager to execute the contract when all conditions have been met; and

3. Authorize the Director of Public Works to execute any necessary construction change orders up to a construction contingency amount of $32,060.93 (10%) for a total contract amount of $352,670.18
Written communications for this item included a supplemental report with staff responses to councilmember questions.

7. Subject: Annual Evaluation Report on the Federal Emergency Management Agency (FEMA) Community Rating System's (CRS) Program for Public Information Recommended Action: Adopt Resolution No. 23-090 accepting the Annual Evaluation Report for Fiscal Year (FY) 2023 (year two) of the 2021 Santa Clara County Multi-Jurisdictional Program for Public Information

8. Subject: Acceptance of $3,205,620 in the Highway Safety Improvement Program (HSIP) grant funding from the State of California (State) for improving safety on 17 roadway segments in the City of Cupertino
Recommended Action: 1. Adopt Resolution No. 23-091 accepting $3,205,620 in HSIP grant funding from the State of California for safety improvements on 17 roadway segments in the City of Cupertino; and

2. Authorize the City Manager to execute all documentation necessary to accept the grant funding
Written communications for this item included a supplemental report with staff responses to councilmember questions and an email to Council.

9. Subject: Cost sharing agreement between the City of Cupertino and the Midpeninsula Regional Open Space District for the Cristo Rey Bike Lanes Project Recommended Action: 1. Authorize the City Manager to negotiate and execute a cost sharing agreement between the City of Cupertino and the Midpeninsula Regional Open Space District for the Cristo Rey Bike Lanes Project; and

2. Adopt Resolution No. 23-092 approving budget modification #2324-295, increasing appropriations in the Capital Improvement Program Capital Projects Fund (420-99-036) by $30,000 and Capital Reserve (429-90-001) by $30,000, transferring $15,000 funds from the Capital Reserve to Capital Improvement Program Capital Projects Fund (420- 99-036) and increasing estimated revenues by $15,000
15 CC 09-19-2023
15 of 673
City Council Minutes July 18, 2023

Page 5 ends

PUBLIC HEARINGS

10. Subject: Hearing to consider approval of lien assessment and collection of fees on private parcels resulting from abatement of public nuisance (weeds and/or brush) for the annual Weed and Brush Abatement Programs and accompanying budget appropriation request Recommended Action: 1. Conduct public hearing to consider objections from any property owners listed on the assessment report;

2. Adopt the Resolution No. 23-093 approving the lien assessment and collection of fees on private parcels for the annual Weed and Brush Abatement Programs; and

3. Approve budget appropriations of $7,454 in the General Fund (100-13-133 480-401) to fund properties that passed the initial inspection
Presenter: Kirsten Squarcia, City Clerk
Written communications for this item included a staff presentation.

City Clerk Kirsten Squarcia gave a presentation.

Mayor Wei opened the public hearing and, seeing no one, closed the public hearing.

Moore moved and Fruen seconded to:

1. Adopt Resolution No. 23-093 approving the lien assessment and collection of fees on private parcels for the annual Weed and Brush Abatement Programs; and

2. Approve budget appropriations of $7,452 in the General Fund (100-13-133 480-401) to fund properties that passed the initial inspection
The motion carried unanimously.

11. Subject: Fiscal Year (FY) 2023-24 Fee Schedule Update Recommended Action: Adopt Resolution No. 23-094 approving FY 2023-24 Fee Schedules A, D, and E effective July 19, 2023, and Schedules B and C effective September 17, 2023
Presenter: Jonathan Orozco, Finance Manager
Written communications for this item included a staff presentation and emails to Council.

Finance Manager Jonathan Orozco gave a presentation.

Councilmembers asked questions and made comments.

Mayor Wei opened the public hearing and the following people spoke. 16 CC 09-19-2023
16 of 673
City Council Minutes July 18, 2023

Page 6 ends

Don Halsey supported raising Blackberry Farm Golf Course fees. (Submitted written comments).

Peggy Griffin supported raising Blackberry Farm Golf Course fees and was concerned about deferring increases to parkland dedication and transportation impact fees.

Lisa Warren supported raising Blackberry Farm Golf Course fees.

Mayor Wei closed the public hearing.

Chao moved and Wei seconded to adopt Resolution No. 23-094 approving FY 2023-24 Fee Schedules A, D, and E effective July 19, 2023, and Schedules B and C effective September 17, 2023 with an amendment that staff bring back to Council a golf course fee increase, with a potential 10% increase for residential fees and 20% increase for nonresidential fees; and prioritize a nexus study for the Traffic Impact Fee.

Wei made a friendly amendment to approve the FY 2023-24 Fee Schedules as recommended and add the golf course fee increase and nexus study for traffic impact fee as future agenda items. (Chao accepted Wei’s friendly amendment).

The motion as amended by Wei carried unanimously.

Final Motion:

ACTION CALENDAR

12. Subject: Consider scheduling a Council agenda item to update the FY 23-25 City Work Program to include an item relating to the Noise Ordinance Recommended Action: Direct staff to 1) proceed or 2) not proceed with necessary analysis regarding preparing an update to the FY 23-25 City Work Program Presenter: Pamela Wu, City Manager
Written communications for this item included a supplemental report with staff responses to councilmember questions and an email to Council.

City Manager Pamela Wu reviewed the staff report.

Councilmembers asked questions and made comments.
17 CC 09-19-2023
17 of 673
City Council Minutes July 18, 2023

Page 7 ends

Mayor Wei opened the public comment period and the following people spoke.

Peggy Griffin supported not proceeding with the necessary analysis and including the item with the annual work program review.

Lisa Warren opposed prioritizing the item over other previously requested work program items.

Mayor Wei closed the public comment period.

Council took no action on this item.

Council recessed 8:12 p.m. to 8:22 p.m.

13. Subject: Consider taking a position in support of, in opposition to, or otherwise regarding or in response to Senate Bill 403, amending the Unruh Civil Rights Act to clarify that existing state law prohibitions on discrimination based on ancestry prohibit discrimination based on caste or other inherited status Recommended Action: Consider taking a position in support of, in opposition to, or otherwise regarding or in response to Senate Bill 403, amending the Unruh Civil Rights Act to clarify that existing state law prohibitions on discrimination based on ancestry prohibit discrimination based on caste or other inherited status Presenter: Christopher Jensen, City Attorney
Written communications for this item included emails to Council.

City Attorney Chris Jensen reviewed the staff report.

Councilmembers asked questions and made comments.

Mayor Wei opened the public comment period and the following people spoke. Mayor Wei reduced the time allotted for public comment and allowed for consolidation of time among speakers.

Karthik, representing Ambedkar King Study Circle, supported SB 403.

Ajinkya, representing Ambedkar King Study Circle, supported SB 403.

Prasanna G, representing Ambedkar King Study Circle, supported SB 403.

Thenmozhi Soundararajan, representing Californians for Caste Equity, supported SB 403.

Sunita Singh, representing Sri Guru Ravidass Temple, supported SB 403.

Ranganathan Srinivasan opposed SB 403.
18 CC 09-19-2023
18 of 673
City Council Minutes July 18, 2023

Page 8 ends

Sandeep Dedage (representing Ambedkar-Phule Network of American Dalits and Bahujans (APNADB) opposed SB 403.

Ajitih Dasari and Ravi Adusumilli ceded their time to Sandeep Dedage.

Shailendra Kardy opposed SB 403.

Mehul Choube opposed SB 403.

Nirmalendu Das opposed SB 403.

Rishi Kumar opposed SB 403.

Murali Mallipedi and Ram Sripathi ceded their time to Rishi Kumar.

Viraj Raut, representing Shivaji Maharaj Antarrashtriya Parivaar (SMAP), opposed SB 403.

Vrushali Raut opposed SB 403.

Mahesh Natarajan opposed SB 403.

Parks and Recreation Commissioner Sashi Begur (representing self) opposed SB 403.

Sri S. opposed SB 403.

Debabrata S. Biswas opposed SB 403.

Housing Commissioner Govind Tatachari (representing self) opposed SB 403.

Mohan Gummalam, representing Chinmaya Mission, opposed SB 403.

Sonali and Krithika ceded their time to Mohan Gummalam.

Pranav Kaushik opposed SB 403.

Sathya Prakash ceded time to Pranav Kaushik.

Planning Commissioner Muni Madhdhipatla (representing his family) opposed SB 403.

Venkat Ranganathan, Uju Thobi, Sai, and Satyr ceded their time Muni Madhdhipatla.

Pragna Shree opposed SB 403.

Archana Shinde opposed SB 403.

Venkat Srinivasan opposed SB 403.

Public Safety Commissioner ALN Reddy (representing self) ceded time to Venkat Srinivasan.

Giresh Thobi opposed SB 403.

Pushpita Prasad opposed SB 403.

Satish Chandra, representing A4H, opposed SB 403.

Dr. Ramesh Japra, representing Fremont Hindu Association, opposed SB 403.

Lakshmi and Vidhya ceded their time to Dr. Ramesh Japra.

Kewal Singh supported SB 403.

Surendar Kumar ceded time to Kewal Singh.

Aaditya Dedge opposed SB 403.

Gargi Dedge opposed SB 403.

Punkhuri Mehrotra opposed SB 403.

Yani opposed SB 403.

Yagnee opposed SB 403.

Milind Makwana opposed SB 403.

Thenmozhi Soundararajan, representing Californians for Caste Equity, supported ending caste discrimination.
19 CC 09-19-2023
19 of 673
City Council Minutes July 18, 2023

Page 9 ends

Baljinder Singh ceded time to Thenmozhi Soundararajan.

Prassana Kulkarni opposed SB 403.

Manju Murthy opposed SB 403.

Radha Murthy opposed SB 403.

Mahesh Pakala opposed SB 403.

Joti ceded time to Mahesh Pakala.

Vinod Kumar, representing Shri Guru Ravidass Sabha Bay Area, supported SB 403.

Parmjit Kaur ceded time to Vinod Kumar.

Ravi Donthi opposed SB 403.

Mukul Sinvhal opposed SB 403.

Ranjan Desai opposed SB 403.

Aram James supported SB 403.

Veena Sankaranarayanan supported SB 403.

Nithya Krishnamoorthy supported SB 403.

Mangesh Phadke opposed SB 403.

Ravi Kiran Singh Sapaharam opposed SB 403.

Ben Kaila supported SB 403.

Library Commissioner Archana Panda (representing self) opposed SB 403.

Anu Mandavilli supported SB 403.

Satya Pradhan opposed SB 403.

Dilip Amin supported SB 403 as not necessary or modified to remove the word “caste.” Sandeep K supported SB 403.

Pawan Kumar supported SB 403.

Punit Ravin (on behalf of Anil Ravin) opposed SB 403.

Satish Mahajan opposed SB 403.

Kamaljeet supported SB 403.

Dr. Nirmal “Ravi” Singh supported SB 403.

Rohit Sharma opposed SB 403.

Arthi Desai opposed SB 403.

Param Desai opposed SB 403.

Planning Commissioner Seema Lindskog (representing self) opposed SB 403.

Manish Deo opposed SB 403.

Jagan Bearelly opposed SB 403.

Musa Tariq (representing San Francisco Bay Area office of the Council on AmericanIslamic Relations) supported SB 403.

Mayor Wei closed the public comment period.

Fruen moved and Mohan seconded to extend the meeting to 11:20 p.m. to further discuss this item. The motion carried unanimously.
20 CC 09-19-2023
20 of 673
City Council Minutes July 18, 2023

Page 10 ends

Wei moved and Mohan seconded to direct the City Manager and the City Attorney to prepare a proclamation containing the following language, as proposed by Mohan; and authorize the City Attorney to add a reference of the term “caste” into the proclamation and language in opposition to characterizing discrimination based on caste, as appropriate; and authorize the City Attorney to review the motion as to form and make any changes necessary to make sure that the proclamation is clear and complies with all legal requirements.

Mohan’s proclamation language:

Whereas, Cupertino values its commitment to diversity in our city.

Whereas, we believe that the principles of human rights and equal protection against discrimination apply to all sections and communities in the City.

Whereas, we take immense pride in the fact that almost 70 percent of our population is Asian-American.

Whereas, it is our obligation as City Councilmembers to do everything we can to foster a climate of inclusivity and dignity for all individuals regardless of their background and ethnicity.

Now, Therefore, Be It Resolved that the City Council of Cupertino is opposed to discrimination in all forms and will vigorously oppose any laws in the future that could, intentionally or unintentionally, result in racial or ethnic profiling, violation of civil rights, and stigmatizing any one segment of our society.

Chao moved and Moore seconded a substitute motion to direct the City Manager and the City Attorney to prepare two letters: one, specifically opposing SB 403 unless it is amended with the word “caste” removed and expressing the reasons why “caste” is a negative connotation that will stigmatize and stereotype the Cupertino community; and second, a more general letter that covers Vice Mayor Mohan’s sentiments. The substitute motion failed with Chao and Moore voting yes.

Chao moved and Wei seconded to extend the meeting by five minutes until 11:25 p.m. to further discuss this item. The motion carried unanimously.

Chao moved and Moore seconded to extend the meeting by an additional five minutes to further discuss this item. The motion carried with Fruen voting no.

Chao moved a substitute motion revising Mohan’s proclamation language to include the sentiments expressed in Chao’s statement and mention the word “caste” and to authorize the City Attorney to review the motion as to form and make any changes necessary to make sure that the proclamation is clear and complies with all legal requirements. Chao’s Statement:

We express our strong opposition to any legislation that employs wording with negative connotations to stigmatize and stereotype any group, such as the term 21 CC 09-19-2023
21 of 673
City Council Minutes July 18, 2023

Page 11 ends

"Caste." We believe that the addition of "Caste" to California law fails to contribute meaningfully to the existing anti-discrimination law, the Unruh Civil Rights Act.

Instead, it perpetuates harmful stereotypes and prejudices, contrary to the fundamental principles of the Unruh Civil Rights Act.

Chao amended her motion to include, “We oppose SB 403 in its current form unless it is amended.” The substitute motion failed with Chao and Moore voting yes.

Wei’s main motion carried with Chao abstaining and Moore voting no.

Final Motion:

Mohan’s proclamation language:

Whereas, Cupertino values its commitment to diversity in our city.

Whereas, we believe that the principles of human rights and equal protection against discrimination apply to all sections and communities in the City.

Whereas, we take immense pride in the fact that almost 70 percent of our population is Asian-American.

Whereas, it is our obligation as City Councilmembers to do everything we can to foster a climate of inclusivity and dignity for all individuals regardless of their background and ethnicity.

The motion carried with Chao abstaining and Moore voting no.

ADJOURNMENT
At 11:28 p.m., Mayor Wei adjourned the Regular City Council Meeting, per Council rule. There was no Council discussion on the remaining agenda items.

COUNCIL REPORTS AND COMMENTS

14. Subject: Councilmember Reports
22 CC 09-19-2023
22 of 673
City Council Minutes July 18, 2023

Page 12 ends

Councilmembers reported on their various committees and activities as provided in the published agenda.

CITY MANAGER REPORT
This item was not heard.

ORAL COMMUNICATIONS - CONTINUED – None

INFORMATIONAL ITEMS

15. Subject: Legislative Process and Bill Watch List
Recommended Action: Receive update on Legislative Process and Bill Watch List The update on Legislative Process and Bill Watch List was provided as part of the published agenda.

16. Subject: FY 2022-2023 City Work Program Fourth Quarter Update Recommended Action: Receive FY 2022-2023 City Work Program Fourth Quarter Update
The FY 2022-2023 City Work Program Fourth Quarter Update was provided as part of the published agenda.

17. Subject: Streetlight Transition Assessment Report
Recommended Action: Receive the Streetlight Transition Assessment Information Report
The Streetlight Transition Assessment Information Report was provided as part of the published agenda.

18. Subject: Receive the Monthly Treasurer's Report for June 2023 Recommended Action: Receive the Monthly Treasurer's Report for June 2023 The Monthly Treasurer's Report for June 2023 was provided as part of the published agenda.

19. Subject: Receive the Monthly Treasurer's Investment Report for June 2023 Recommended Action: Receive the Monthly Treasurer's Investment Report for June 2023
23 CC 09-19-2023
23 of 673
City Council Minutes July 18, 2023

Page 13 ends

The Monthly Treasurer's Investment Report for June 2023 was provided as part of the published agenda.

COUNCIL AND STAFF COMMENTS AND FUTURE AGENDA ITEMS
This item was not heard.

As discussed under Item 11, Chao and Wei added the following future agenda items:
- golf course fee increase
- nexus study for traffic impact fee
Minutes prepared by:
_________________________
Kirsten Squarcia, City Clerk
24 CC 09-19-2023
24 of 673

CITY OF CUPERTINO
Agenda Item
23-12053 Agenda Date: 9/19/2023
Agenda #: 4.

Subject: Approve the September 6 City Council minutes
Approve the September 6 City Council minutes
CITY OF CUPERTINO Page 1 of 1 Printed on 9/13/2023
powered by Legistar™ 25
CC 09-19-2023
25 of 673

DRAFT MINUTES

CUPERTINO CITY COUNCIL
Wednesday, September 6, 2023

SPECIAL MEETING
At 6:45 p.m., Mayor Wei called the Special City Council Meeting to order and led the Pledge of Allegiance in the Cupertino Community Hall Council Chamber, 10350 Torre Avenue and via teleconference.

ROLL CALL

Present: Mayor Hung Wei, Vice Mayor Sheila Mohan, and Councilmembers Liang Chao, J.R.

Fruen and Kitty Moore. Absent: none.

CLOSED SESSION REPORT - None

CEREMONIAL ITEMS

1. Subject: Proclamation recognizing September as National Suicide Prevention Month Recommended Action: Present proclamation recognizing September as National Suicide Prevention Month
Mayor Wei presented the proclamation recognizing September as National Suicide Prevention Month.

POSTPONEMENTS AND ORDERS OF THE DAY - None

ORAL COMMUNICATIONS
The following people spoke:

Jennifer Griffin discussed Senate Bill 423.

Ed Hirschfield discussed the City’s transmission and distribution systems. (Submitted written comments).
26 CC 09-19-2023
26 of 673
City Council Minutes September 6, 2023

Page 2 ends

Brooke Ezzat discussed City Council communications and actions.

Jacob Sterling Silver, representing PSA SVA Veteran Crisis QRF, discussed crisis support for military and veterans. (Submitted written comments).

Alex Wykoff, representing IFPTE Local 21, discussed the City’s labor negotiations.

Rodney Weathers, representing IFPTE Local 21, discussed the City’s union contract.

Michael Moore, Operating Engineers Local 3 (OE3) Business Representative, discussed the City’s employees.

Roberto Monles discussed the City’s worker wages.

Alex Corbalis discussed the City’s employee contracts.

Kendra Middleton Williams discussed the City’s worker wages.

Gian Martire discussed the City’s labor contract.

Sean Filbeck, representing OE3 and IFPTE Local 21, discussed the City’s labor contract.

Peggy Griffin discussed Council meeting procedures.

Stanley Young, representing IFPTE Local 21, discussed the City’s labor contract.

Joshua Rodriguez, representing South Bay Labor Council, discussed the City’s labor contract.

Jeri Bromley, representing IFPTE Local 21, discussed the City’s labor contract.

Lisa Warren discussed the City’s labor negotiations, the use of budget funds, and City Manager and Attorney performance evaluations.

Rhoda Fry discussed the City’s labor negotiations, Lehigh’s conditional use permit, the Vallco project, televised meetings, and memorial adjournments.

San R discussed the use of budget funds and City employee wages.

Gauri Chawla discussed wages for City workers.
27 CC 09-19-2023
27 of 673
City Council Minutes September 6, 2023

Page 3 ends

CONSENT CALENDAR (Items 2-5)
Mayor Wei opened the public comment period and the following people spoke.

Rhoda Fry provided comments on Item 4.

Mayor Wei closed the public comment period.

Mohan moved and Fruen seconded to approve the items on the Consent Calendar, except for Item 2 which was pulled for discussion. Ayes: Wei, Mohan, Chao, Fruen, and Moore. Noes:

None. Abstain: None. Absent: None.

Item 2 and was placed after the Action Calendar for consideration.

3. Subject: Approve of the July 25 City Council minutes Recommended Action: Approve the July 25 City Council minutes

4. Subject: Ratifying Accounts Payable for the periods ending July 7, 2023; July 14, 2023; July 21, 2023; and July 28, 2023.

Recommended Action: A. Adopt Resolution No. 23-095 ratifying Accounts Payable for the Period ending July 7, 2023;
B. Adopt Resolution No. 23-096 ratifying Accounts Payable for the Period ending July 14, 2023;
C. Adopt Resolution No. 23-097 ratifying Accounts Payable for the Period ending July 21, 2023; and
D. Adopt Resolution No. 23-098 ratifying Accounts Payable for the Period ending July 28, 2023.

Written communications for this item included a desk item with staff responses to councilmember questions.

5. Subject: Approve a First Amendment to the agreement with NexInite, LLC., to support the functionality of the Capital Improvement Program (CIP) Management Hub.

Recommended Action: Authorize the City Manager to execute a First Amendment to the agreement with NexInite, LLC., to support the functionality of the Capital Improvement Program (CIP) Management Hub, increasing the not-to-exceed contract amount to $255,000 and extending the term of the agreement to June 30, 2026.

PUBLIC HEARINGS - None

ACTION CALENDAR
28 CC 09-19-2023
28 of 673
City Council Minutes September 6, 2023

Page 4 ends

6. Subject: Enterprise Leadership Assessment Audit Final Report Recommended Action: Receive the Enterprise Leadership Assessment Audit Final Report
Presenter: Kristina Alfaro, Director of Administrative Services Written communications for this item included a consultant presentation.

Annie Rose Favreau, Senior Manager with Moss Adams, gave a presentation.

Councilmembers asked questions and made comments.

Mayor Wei opened the public comment period and the following people spoke.

Jennifer Griffin
Peggy Griffin
Lisa Warren
Rhoda Fry
San R
Parks and Recreation Commissioner Jennifer Shearin (representing self) Mayor Wei closed the public comment period.

Council received the Enterprise Leadership Assessment Audit Final Report.

At 8:35 p.m., Mayor Wei recessed the meeting. The meeting reconvened at 8:40 p.m. with all Councilmembers present.

7. Subject: Review of Councilmember compliance with Municipal Code Chapter 2.17, recommendations in May 2023 Fact Finding Report, and related governance issues Recommended Action: Consider findings regarding Councilmember compliance with Municipal Code Chapter 2.17, recommendations in May 2023 Fact Finding Report, and related governance issues, and provide direction on further measures to improve governance practices, as recommended below
Presenter: Christopher Jensen, City Attorney
Written communications for this item included a staff presentation, emails to Council, and statements from Councilmembers Chao and Moore.

Councilmember Moore stated the basis for her recusal and left the dais.

City Attorney Chris Jensen gave a presentation.
29 CC 09-19-2023
29 of 673
City Council Minutes September 6, 2023

Page 5 ends

Councilmembers asked questions and made comments.

Mayor Wei opened the public comment period and the following people spoke.

Jennifer Griffin
Brooke Ezzat (submitted written comments)
Peggy Griffin
Louise Saadati
Aegean Lee (submitted written comments)
Lisa Warren
Rhoda Fry
Tony Guan
Tracy K
San R
Parks and Recreation Commissioner Jennifer Shearin (representing self) Parks and Recreation Commissioner Sashi Begur (representing self) Housing Commissioner Tessa Parish (representing self)
Mayor Wei closed the public comment period.

Following Councilmember questions and public comment, Councilmember Chao made a statement announcing that she would abstain from further participation in deliberations and left the dais.

At 10:06 p.m., Mayor Wei recessed the meeting. The meeting reconvened at 10:12 p.m. with Councilmembers Chao and Moore absent.

Fruen moved and Wei seconded that Council adopt the staff recommendation with the following changes:

1. That all five councilmembers attend additional training on Council governance, Rosenberg's Rules of Order, and the topic of effective collaboration between staff and councilmembers and among councilmembers; and

2. That as a condition of successfully completing the actions described in (1) above, that all restoration of council committee assignments be considered as part the annual appointment of councilmembers to committees incident to the council reorganization set to occur in December 2023.

Wei made a friendly amendment to restore all committee assignments immediately with a condition that training must be completed, or all committee assignments will be removed again. (Fruen declined Wei’s friendly amendment). 30 CC 09-19-2023
30 of 673
City Council Minutes September 6, 2023

Page 6 ends

Wei made a second friendly amendment that: 1) all councilmembers attend additional training, and 2) as soon as they have attended the training, then all committee assignments will be restored. (Fruen accepted Wei’s second friendly amendment).

At 10:18 p.m., Mayor Wei recessed the meeting. The meeting reconvened at 10:21 p.m. with Councilmembers Moore and Chao absent.

Final Motion:

Mohan moved and Wei seconded a substitute motion that Council adopt the staff recommendation with the following changes:

2. That as a condition of fully attending the trainings described in (1) above, all council committee assignments will be restored.

The substitute motion carried unanimously with Chao absent (abstaining) and Moore absent (recusing).

Councilmembers Chao and Moore returned to the dais.

8. Subject: Revisions to Cupertino City Council Procedures Manual Recommended Action: Provide input regarding revisions to Cupertino City Council Procedures Manual
Presenter: Christopher Jensen, City Attorney
Written communications for this item included a staff presentation and written comments from Councilmember Moore.

City Attorney Chris Jensen gave a presentation.

Mayor Wei opened the public comment period and the following people spoke.

Jennifer Griffin
Peggy Griffin (submitted written comments)
Louse Saadati
Lisa Warren
Rhoda Fry
Parks and Recreation Commissioner Jennifer Shearin (representing self) 31 CC 09-19-2023
31 of 673
City Council Minutes September 6, 2023

Page 7 ends

San R
Mayor Wei closed the public comment period.

Fruen moved and Mohan seconded to extend the meeting to 11:20 p.m. to continue discussion on this item. The motion carried unanimously.

Chao moved and Moore seconded to table this item for 6 months. The motion carried with Fruen and Wei voting no.

ADJOURNMENT
At 11:06 p.m., Mayor Wei adjourned the Special City Council Meeting per rule. There was no Council discussion on the remaining agenda items.

ITEMS REMOVED FROM THE CONSENT CALENDAR
The following items were pulled from the Consent Calendar and placed after the Action Calendar for discussion.

2. Subject: Approve the July 18 City Council minutes
Recommended Action: Approve the July 18 City Council minutes This item was pulled from the Consent Calendar for discussion and later continued to the September 19 City Council meeting per rule.

COUNCIL REPORTS AND COMMENTS

9. Subject: Councilmember Reports
Written communications for this item included a supplemental report from Vice Mayor Mohan and desk item report from Councilmember Moore.

Councilmembers reported on their various committees and activities as provided in the published agenda and written communications.

CITY MANAGER REPORT
Council did not hear this item.

ORAL COMMUNICATIONS - CONTINUED – None

INFORMATIONAL ITEMS
32 CC 09-19-2023
32 of 673
City Council Minutes September 6, 2023

Page 8 ends

10. Subject: Update on renewed Friendship City Organizations Recommended Action: Receive update on renewed Friendship City Organizations The Update on renewed Friendship City Organizations was provided as part of the published agenda.

11. Subject: Receive the Treasurer's Investment Report for the Quarter Ending June 30, 2023
Recommended Action: Receive the Treasurer's Investment Report for the Quarter Ending June 30, 2023
The Treasurer's Investment Report for the Quarter Ending June 30, 2023 was provided as part of the published agenda.

12. Subject: Receive the Monthly Treasurer's Report for July 2023 Recommended Action: Receive the Monthly Treasurer's Report for July 2023 The Monthly Treasurer's Report for July 2023 was provided as part of the published agenda.

13. Subject: Receive the Monthly Treasurer's Investment Report for July 2023 Recommended Action: Receive the Monthly Treasurer's Investment Report for July 2023
The Monthly Treasurer's Investment Report for July 2023 was provided as part of the published agenda.

COUNCIL AND STAFF COMMENTS AND FUTURE AGENDA ITEMS
Council did not hear this item.

Minutes prepared by:
_________________________
Kirsten Squarcia, City Clerk
33 CC 09-19-2023
33 of 673

CITY OF CUPERTINO
Agenda Item
22-11736 Agenda Date: 9/19/2023
Agenda #: 5.

Subject: Ratifying Accounts Payable for the periods ending August 4, 2023; August 11, 2023; August 18, 2023; and August 25, 2023
A. Adopt Resolution No. 23-099 ratifying Accounts Payable for the Period ending August 4, 2023;
B. Adopt Resolution No. 23-100 ratifying Accounts Payable for the Period ending August 11, 2023;
C. Adopt Resolution No. 23-101 ratifying Accounts Payable for the Period ending August 18, 2023; and
D. Adopt Resolution No. 23-102 ratifying Accounts Payable for the Period ending August 25, 2023.

CITY OF CUPERTINO Page 1 of 1 Printed on 9/13/2023
powered by Legistar™ 34
CC 09-19-2023
34 of 673

CITY COUNCIL STAFF REPORT
Meeting: September 19, 2023
Subject
Ratifying Accounts Payable for the periods ending August 4, 2023; August 11, 2023; August 18, 2023; and August 25, 2023
Recommended Action
A. Adopt Resolution no. 23-XXX ratifying Accounts Payable for the Period ending August 4, 2023;
B. Adopt Resolution no. 23-XXX ratifying Accounts Payable for the Period ending August 11, 2023;
C. Adopt Resolution no. 23-XXX ratifying Accounts Payable for the Period ending August 18, 2023; and
D. Adopt Resolution no. 23-XXX ratifying Accounts Payable for the Period ending August 25, 2023.

Discussion
Unlike the Monthly Treasurer’s and Treasurer’s Investment Reports requiring regular reporting within a specific number of days, pursuant to California Government Code Section 41004 and 53607, the frequency of reporting the City’s Payment Register follows the City Resolution No 5939, where the report will be “presented to the City Council not less often than once a month for ratification.” As such, monthly batches of Weekly Payment Registers are presented to City Council on the second meeting following the close of the reporting period to ensure sufficient time to present the previous month's batches within one report.

Sustainability Impact
No sustainability impact.

Fiscal Impact
No fiscal impact.

California Environmental Quality Act
No California Environmental Quality Act impact.
_____________________________________
35 CC 09-19-2023
35 of 673
Prepared by: Jonathan Orozco, Finance Manager
Reviewed by: Kristina Alfaro, Director of Administrative Services and City Treasurer Approved for Submission by: Pamela Wu, City Manager
A – Draft Resolution 8.4.23
B – Weekly AP Payment Register for the Period Ending 8.4.23 C – Draft Resolution 8.11.23
D – Weekly AP Payment Register for the Period Ending 8.11.23 E – Draft Resolution 8.18.23
F – Weekly AP Payment Register for the Period Ending 8.18.23 G – Draft Resolution 8.25.23
H – Weekly AP Payment Register for the Period Ending 8.25.23 36 CC 09-19-2023
36 of 673
RESOLUTION NO. 23-XXX

A RESOLUTION OF THE CUPERTINO CITY COUNCIL

RATIFYING CERTAIN CLAIMS AND DEMANDS PAYABLE IN THE

AMOUNTS AND FROM THE FUNDS AS HEREINAFTER DESCRIBED FOR

GENERAL AND MISCELLANEOUS EXPENDITURES FOR THE PERIOD
ENDING AUGUST 4, 2023
WHEREAS, the Director of Administrative Services or their designated representative has certified to accuracy of the following claims and demands and to the availability of funds for payment hereof; and
WHEREAS, the said claims and demands have been audited as required by law.

NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby ratify the following claims and demands in the amounts and from the funds as hereinafter set forth in the attached Payment Register.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 19th day of September, 2023 by the following vote:

Vote Members of the City Council
AYES:

NOES:

ABSENT:

ABSTAIN:

SIGNED:
________
Hung Wei, Mayor
City of Cupertino
________________________
Date
ATTEST:
________
Kirsten Squarcia, City Clerk
________________________
Date
37 CC 09-19-2023
37 of 673
Resolution No. 23-XXX

Page 2 ends

CERTIFICATION
The Finance Manager hereby certifies to the accuracy of said records and to the availability of funds for payment.

CERTIFIED:

Jonathan Orozco, Finance Manager
38 CC 09-19-2023
38 of 673
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
Main Account - Main Checking Account
Check
733105 08/04/2023 Open Accounts Payable Santa Clara Valley Urban Runoff Pollution Program
$137,820.00
Invoice Date Description Amount
2023.24.02 07/01/2023 SCVURPPP Program Assessment FY23-24 $137,820.00 Paying Fund Cash Account Amount
230 - Env Mgmt Cln Crk Strm Drain 230 100-100 (Cash & Investments Assets Operating Cash)
$137,820.00
733106 08/04/2023 Open Accounts Payable Advantage Grafix $106.94 Invoice Date Description Amount
47660 06/06/2023 Business Cards - Code Enforcement Division $106.94 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$106.94
733107 08/04/2023 Open Accounts Payable Air Treatment Corporation $10,311.60 Invoice Date Description Amount
152353 07/25/2023 Facilities - City Hall Cooling Tower Repair $10,311.60 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$10,311.60
733108 08/04/2023 Open Accounts Payable ALHAMBRA $8.91
Invoice Date Description Amount
4984902 070823 07/08/2023 Water Cooler Rental - Sports Center $8.91 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$8.91
733109 08/04/2023 Open Accounts Payable ASBURY ENVIRONMENTAL

SERVICES
$100.00
Invoice Date Description Amount
I500-00950938 08/01/2023 Streets - Used Oil Mixed Oil Pick-up $100.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$100.00
733110 08/04/2023 Open Accounts Payable Child Safety Solutions, Inc. $1,292.30 Invoice Date Description Amount
INV-02975 06/12/2023 Safe Routes to School Bicycle Accessories $1,292.30 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,292.30
733111 08/04/2023 Open Accounts Payable CINTAS CORP $1,154.55 Invoice Date Description Amount
4162587846 07/25/2023 Uniforms/Safety Apparel $1,154.55 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,154.55
user: Vi Tran Pages: 1 of 15 Monday, August 07, 2023
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 7/29/2023 - To Payment Date: 8/4/2023 39 CC 09-19-2023
39 of 673
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
733112 08/04/2023 Open Accounts Payable County of Santa Clara $7,452.00 Invoice Date Description Amount
01 FY 2023 07/06/2023 County of Santa Clara - Weed Abatement Program $7,452.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$7,452.00
733113 08/04/2023 Open Accounts Payable DISH NETWORK $95.10 Invoice Date Description Amount
DISH072523 07/25/2023 Monthly Charges 8.9.23 to 9.8.23 for Service Center $95.10 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$95.10
733114 08/04/2023 Open Accounts Payable EMPLOYMENT DEVELOPMENT

DEPARTMENT
$11,926.00
Invoice Date Description Amount
L0888461392 07/31/2023 Unemployment Insurance Benefit Charge June 30 2023 Q2
$11,926.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$11,926.00
733115 08/04/2023 Open Accounts Payable Geveko Markings, Inc. $483.47 Invoice Date Description Amount
10305010285 07/31/2023 Streets - Optamark Turn Arrow Standard Left 8'2" $483.47 Paying Fund Cash Account Amount
270 - Transportation Fund 270 100-100 (Cash & Investments Assets Operating Cash)
$483.47
733116 08/04/2023 Open Accounts Payable H.T. Harvey & Associates $1,360.70 Invoice Date Description Amount
64004 07/27/2023 Regnart Creek Trail, Mitigation Monitoring through 06302023
$1,360.70
Paying Fund Cash Account Amount
420 - Capital Improvement Fund 420 100-100 (Cash & Investments Assets Operating Cash)
$1,360.70
733117 08/04/2023 Open Accounts Payable HNTB Corporation $135.00 Invoice Date Description Amount
4-81738-DS-001 07/28/2023 FY 22-23 Don Burnett Bicycle Footbridge Inspection $135.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$135.00
733118 08/04/2023 Open Accounts Payable HOME DEPOT CREDIT SERVICES $1,897.68 Invoice Date Description Amount
3400154 06/28/2023 FY 22-23 Grounds - Travis W Gopher Gasser, Shackle, Bit Set
$326.12
3400156 06/28/2023 FY 22-23 Grounds - Travis W Batteries, Drill $521.72 3400155 06/28/2023 FY 22-23 Grounds - Travis W Output Kit, Battery, Fuel Sawzall
$555.63
3600054 06/28/2023 FY 22-23 Facilities - Ty Pressure Test Gauge, Felt Blanket, Hook
$43.76
3033019 06/28/2023 FY 22-23 Grounds - Roberto M Electrical Tape, Splice $33.40 user: Vi Tran Pages: 2 of 15 Monday, August 07, 2023
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 7/29/2023 - To Payment Date: 8/4/2023 40 CC 09-19-2023
40 of 673
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
4606604 06/27/2023 FY 22-23 Grounds - Kevin G 4 Sq Box, Cover 2 GFCI White
$338.89
2522650 06/29/2023 FY 22-23 Facilities - Michael Chandler Rat Trap $13.72 1600760 06/30/2023 FY 22-23 Facilities - Michael Miranda Silicone $64.44 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,853.92
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$43.76
733119 08/04/2023 Open Accounts Payable IRON MOUNTAIN $1,954.46 Invoice Date Description Amount
HSYD571 07/31/2023 City Clerk Office Storage - 8/1/23 - 8/31/23 $1,954.46 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,954.46
733120 08/04/2023 Open Accounts Payable James Silva $50.00 Invoice Date Description Amount
JamesS072023 07/20/2023 DOT Physical $50.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$50.00
733121 08/04/2023 Open Accounts Payable Ken Ericksen $260.72 Invoice Date Description Amount
Ken072023 07/07/2023 Reimbursement for Field Day Supplies $260.72 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$260.72
733122 08/04/2023 Open Accounts Payable lnternational Institute of Municipal Clerks/IIMC
$250.00
Invoice Date Description Amount
26155-070623 07/06/2023 International Institute of Municipal Clerks Membership $250.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$250.00
733123 08/04/2023 Open Accounts Payable Mad Science of the Bay Area $6,279.00 Invoice Date Description Amount
MsCJuly2023 08/02/2023 Mad Science Summer 2023 July Contractor Payment $6,279.00 Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating Cash)
$6,279.00
733124 08/04/2023 Open Accounts Payable Napa Auto Parts $952.76 Invoice Date Description Amount
702581 07/18/2023 Fleet - 1Yr Wty Bat, Core Depost $896.73 703018 07/24/2023 Fleet - Parts Dip Cleaner $56.03
Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$952.76
user: Vi Tran Pages: 3 of 15 Monday, August 07, 2023
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 7/29/2023 - To Payment Date: 8/4/2023 41 CC 09-19-2023
41 of 673
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
733125 08/04/2023 Open Accounts Payable O'Reilly Auto Parts $285.54 Invoice Date Description Amount
2591-307016 07/28/2023 Fleet - Def Heater $285.54
Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$285.54
733126 08/04/2023 Open Accounts Payable Operating Engineers Local Union No. 3 $1,474.86
Invoice Date Description Amount
07282023 07/28/2023 Union Dues pp 7/15/23-7/28/23 $1,474.86 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,474.86
733127 08/04/2023 Open Accounts Payable PG&E $263.51
Invoice Date Description Amount
0092-031423-0 03/14/2023 114656708 116164725 - Stevens Creek Blvd & FWY 85 East Ramp (Tra
$263.51
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$263.51
733128 08/04/2023 Open Accounts Payable PG&E $166.88
Invoice Date Description Amount
7100-031722 03/17/2022 7166121710-0 2/7/22-3/8/22 $166.88 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$166.88
733129 08/04/2023 Open Accounts Payable PG&E $117.52
Invoice Date Description Amount
7100-051622 05/16/2022 7166121710-0 4/8/22-5/8/22 $117.52 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$117.52
733130 08/04/2023 Open Accounts Payable PG&E $298.73
Invoice Date Description Amount
7100-091522 09/15/2022 7166121710-0 8/9/22-9/7/22 $298.73 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$298.73
733131 08/04/2023 Open Accounts Payable PG&E $89.72
Invoice Date Description Amount
4212-122822 12/28/2022 3535370421-2 11/20/22-12/20/22 $89.72 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$89.72
733132 08/04/2023 Open Accounts Payable Presidio Golf Course $1,558.00 Invoice Date Description Amount
08162023 07/03/2023 Senior Trip: 8/16/23 - Tunnel Tops of the Presidio $1,558.00 Paying Fund Cash Account Amount
user: Vi Tran Pages: 4 of 15 Monday, August 07, 2023
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 7/29/2023 - To Payment Date: 8/4/2023 42 CC 09-19-2023
42 of 673
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,558.00
733133 08/04/2023 Open Accounts Payable PRN Ergonomic Services $600.00 Invoice Date Description Amount
2428 06/30/2023 Proactive Ergo Eval - M. Woo, T. Leung, J. Orozco $600.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$600.00
733134 08/04/2023 Open Accounts Payable Quadient, Inc. $113.63 Invoice Date Description Amount
60334733 07/24/2023 Standard Maintenance for Postage Machine (08/23/23 -11/22/23)
$113.63
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$113.63
733135 08/04/2023 Open Accounts Payable ROYAL BRASS INCORPORATED -

SAN JOSE
$1,122.61
Invoice Date Description Amount
00308977 07/13/2023 Fleet - LPG Hose, Crimp Ferrule $197.70 00309359 07/18/2023 Fleet - LPG Hose, Crimp Ferrule, Twin Hose Assembly, Body Assemb
$801.88
00310475 07/31/2023 Fleet - 43 Series Hose Assembly $123.03 Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$1,122.61
733136 08/04/2023 Open Accounts Payable Royal Coach Tours $1,407.00 Invoice Date Description Amount
27087 08/16/2023 Charter 27087: 8/16/23 - Tunnel Tops of the Presidio Trip
$1,407.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,407.00
733137 08/04/2023 Open Accounts Payable RPM EXTERMINATORS INC $1,275.00 Invoice Date Description Amount
0102691 07/25/2023 Facilities - Change Bait Multiple Sites $1,275.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,020.00
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$255.00
733138 08/04/2023 Open Accounts Payable SAN JOSE WATER COMPANY $565.00 Invoice Date Description Amount
7329-07262023 07/26/2023 0645365732-9 Streets Division 6.26.23 to 7.26.23 $565.00 Paying Fund Cash Account Amount
230 - Env Mgmt Cln Crk Strm Drain 230 100-100 (Cash & Investments Assets Operating Cash)
$565.00
user: Vi Tran Pages: 5 of 15 Monday, August 07, 2023
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 7/29/2023 - To Payment Date: 8/4/2023 43 CC 09-19-2023
43 of 673
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
733139 08/04/2023 Open Accounts Payable SPRAY MART II $1,293.97 Invoice Date Description Amount
11773 07/25/2023 Streets:Paint Gun,Orange Guard,Paint Gun Tips $1,293.97 Paying Fund Cash Account Amount
270 - Transportation Fund 270 100-100 (Cash & Investments Assets Operating Cash)
$1,293.97
733140 08/04/2023 Open Accounts Payable The Bay Area Air Quality Management District
$430.00
Invoice Date Description Amount
T156017 07/03/2023 Annual Permit to Operate 9.1.23 to 9.1.24 Diesel and Gasoline
$430.00
Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$430.00
733141 08/04/2023 Open Accounts Payable The Mercury News $208.11 Invoice Date Description Amount
07142023 07/14/2023 Senior Center Mercury Newspaper Subscription $208.11 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$208.11
733142 08/04/2023 Open Accounts Payable TURF & INDUSTRIAL EQUIPMENT CO.
$295.10
Invoice Date Description Amount
IV47006 06/29/2023 FY 22-23 Grounds - Windshield $295.10 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$295.10
733143 08/04/2023 Open Accounts Payable United Site Services $287.65 Invoice Date Description Amount
114-13659500 07/31/2023 portable toilet at compost site August 2023 services $287.65 Paying Fund Cash Account Amount
520 - Resource Recovery 520 100-100 (Cash & Investments Assets Operating Cash)
$287.65
733144 08/04/2023 Open Accounts Payable Voler Strategic Advisors, Inc $6,000.00 Invoice Date Description Amount
1939 08/01/2023 Communications Strategy and Support, August 1-31, 2023
$6,000.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$6,000.00
733145 08/04/2023 Open Accounts Payable Asian American Parents Association $1,000.00 Invoice Date Description Amount
2007934.030 07/24/2023 QCC- 5.21.23- Civic Center Plaza Deposit Refund $1,000.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,000.00
user: Vi Tran Pages: 6 of 15 Monday, August 07, 2023
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 7/29/2023 - To Payment Date: 8/4/2023 44 CC 09-19-2023
44 of 673
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
733146 08/04/2023 Open Accounts Payable Cupertino Rotary Club $72.50 Invoice Date Description Amount
2007967.030 07/27/2023 QCC- 8.22.23-12.19.23 - Conference Room Rental Refund
$72.50
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$72.50
733147 08/04/2023 Open Accounts Payable WANG, YUELIANG $215.00 Invoice Date Description Amount
2007953.030 07/25/2023 Activ. #19818 canceled due to low enrollment $215.00 Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating Cash)
$215.00
Type Check Totals: 43 Transactions $203,031.52
EFT
37634 08/04/2023 Open Accounts Payable Colonial Life & Accident Insurance $29.16 Invoice Date Description Amount
07282023 07/28/2023 Colonial Products pp 7/15/23-7/28/23 $29.16 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$29.16
37635 08/04/2023 Open Accounts Payable Employment Development $8,754.63 Invoice Date Description Amount
07282023 07/28/2023 State Disability Insurance pp 7/15/23-7/28/23 $8,754.63 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$8,754.63
37636 08/04/2023 Open Accounts Payable National Deferred (ROTH) $1,506.66 Invoice Date Description Amount
07282023 07/28/2023 Nationwide Roth pp 7/15/23-7/28/23 $1,506.66 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,506.66
37637 08/04/2023 Open Accounts Payable National Deferred Compensatin $34,034.14 Invoice Date Description Amount
07282023 07/28/2023 Nationwide Deferred Compensation pp 7/15/23- 7/28/23
$34,034.14
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$34,034.14
37638 08/04/2023 Open Accounts Payable PERS-457K $29,029.52 Invoice Date Description Amount
07282023 07/28/2023 PERS Deferred Comp pp 7/15/23-7/28/23 $29,029.52 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$29,029.52
user: Vi Tran Pages: 7 of 15 Monday, August 07, 2023
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 7/29/2023 - To Payment Date: 8/4/2023 45 CC 09-19-2023
45 of 673
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
37639 08/04/2023 Open Accounts Payable State Disbursement Unit $848.57 Invoice Date Description Amount
07282023 07/28/2023 Child Support pp 7/15/23-7/28/23 $848.57 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$848.57
37640 08/04/2023 Open Accounts Payable Active Network, LLC $98.21 Invoice Date Description Amount
11136105 07/31/2023 1x ACTIVENet - Entrust, Color Ribbon Kit YMCKT QTY 250
$98.21
Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$98.21
37641 08/04/2023 Open Accounts Payable Altec Industries, Inc. $7,286.02 Invoice Date Description Amount
51254413 07/18/2023 Fleet - Filter, Placard, PM Inspection, Dielectric Test $1,622.43 51255986 07/21/2023 Fleet - Filter, PM Inspection $1,005.85 51256835 07/24/2023 Fleet - PM Inspection, Dielectric Test $1,610.00 51256838 07/24/2023 Fleet - Filter, Placard, PM Inspection $1,513.89 51256841 07/24/2023 Fleet - Filter, PM Inspection, Dielectric Test $1,533.85 Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$7,286.02
37642 08/04/2023 Open Accounts Payable Anderson's Tree Care Specialists, Inc. $13,000.00 Invoice Date Description Amount
17405 06/29/2023 Grounds - Fruit Tree Planting - Varian $13,000.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$13,000.00
37643 08/04/2023 Open Accounts Payable ASSOCIATION OF BAY AREA

GOVERNMENTS
$17,006.00
Invoice Date Description Amount
AR032582 07/01/2023 FY 23/24 ABAG Membership Dues $17,006.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$17,006.00
37644 08/04/2023 Open Accounts Payable Avolve Software Corp $28,000.00 Invoice Date Description Amount
7985 07/28/2023 ProjectDox Maintenance - 9/15/23 - 9/14/24 $28,000.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$28,000.00
37645 08/04/2023 Open Accounts Payable B&H PHOTO-VIDEO $405.42 Invoice Date Description Amount
215129866 07/20/2023 Black Magic SCI to Analog - Mini Converter $405.42 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$405.42
user: Vi Tran Pages: 8 of 15 Monday, August 07, 2023
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 7/29/2023 - To Payment Date: 8/4/2023 46 CC 09-19-2023
46 of 673
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
37646 08/04/2023 Open Accounts Payable Bay Area News Group $1,830.64 Invoice Date Description Amount
0001384136 07/31/2023 Legal Advertising - 7/1/2023-7/31/2023 $1,830.64 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,830.64
37647 08/04/2023 Open Accounts Payable Bikeep Inc. $49.00 Invoice Date Description Amount
17987 07/31/2023 Monthly Bikeep Fee $49.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$49.00
37648 08/04/2023 Open Accounts Payable BOSCO OIL INC DBA VALLEY OIL $15,139.28 Invoice Date Description Amount
629101 07/17/2023 Fleet - Shell Rotella T-6 5W40 $1,984.19 165083 07/20/2023 Fleet - Diesel Fuel, Gasoline $13,155.09 Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$15,139.28
37649 08/04/2023 Open Accounts Payable Boucher Law, PC $16,425.43 Invoice Date Description Amount
1565 07/14/2023 Labor Negotiations (2022) $5,259.05
1564 07/14/2023 Labor & Employment Law Matters $11,166.38 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$16,425.43
37650 08/04/2023 Open Accounts Payable Brett Howard $335.00 Invoice Date Description Amount
BrettH072623 07/26/2023 Cert Tree Worker Certificate Test & Re-Test $335.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$335.00
37651 08/04/2023 Open Accounts Payable CDW Government $20,800.00 Invoice Date Description Amount
KX02115 07/26/2023 Cisco Duo Security Standard Access - license - x320 license
$20,800.00
Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$20,800.00
37652 08/04/2023 Open Accounts Payable Cities Association of Santa Clara County
$15,785.00
Invoice Date Description Amount
FY24-02 07/28/2023 Cities Association of Santa Clara County 2023-2024 Membership Du
$15,785.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$15,785.00
user: Vi Tran Pages: 9 of 15 Monday, August 07, 2023
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 7/29/2023 - To Payment Date: 8/4/2023 47 CC 09-19-2023
47 of 673
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
37653 08/04/2023 Open Accounts Payable Cyxtera Communications, LLC $1,256.88 Invoice Date Description Amount
B1-2361082 08/01/2023 FY24 Colocation Services Sep. 2023 $1,256.88 Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$1,256.88
37654 08/04/2023 Open Accounts Payable DAN BARONE $55.00 Invoice Date Description Amount
DanB071823 07/18/2023 Cell Phone Reimbursement - Dan B 06-19-23 to 07-18 -23
$55.00
Paying Fund Cash Account Amount
270 - Transportation Fund 270 100-100 (Cash & Investments Assets Operating Cash)
$55.00
37655 08/04/2023 Open Accounts Payable DAN GERTMENIAN $99,388.54 Invoice Date Description Amount
DanGClosingFY23 08/01/2023 Dan Gertmenian 22-23 Closing; Contractor Payment 2 of 2
$99,388.54
Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating Cash)
$99,388.54
37656 08/04/2023 Open Accounts Payable EDGES ELECTRICAL GROUP $476.91 Invoice Date Description Amount
S5908715.001 07/17/2023 Facilities: Tele-Power Pole $476.91 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$476.91
37657 08/04/2023 Open Accounts Payable Eflex Group, Inc $4,145.16 Invoice Date Description Amount
07282023 07/28/2023 FSA pp 7/15/23-7/28/23 $4,145.16
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$4,145.16
37658 08/04/2023 Open Accounts Payable GARDENLAND POWER

EQUIPMENT
$20.73
Invoice Date Description Amount
1027532 07/12/2023 Fleet - Grommet, Carburetor $20.73
Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$20.73
37659 08/04/2023 Open Accounts Payable GOVERNMENTJOBS.COM,INC. $10,867.19 Invoice Date Description Amount
INV-30704 08/21/2023 Government Jobs, for NeoGov portal 09/21/2023 - 09/20/2024
$10,867.19
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$10,867.19
user: Vi Tran Pages: 10 of 15 Monday, August 07, 2023
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 7/29/2023 - To Payment Date: 8/4/2023 48 CC 09-19-2023
48 of 673
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
37660 08/04/2023 Open Accounts Payable GovInvest Inc. $20,343.08 Invoice Date Description Amount
2022-3861 07/06/2023 GovInvest for Pension OPEB Labor Costing Modules 8/11/23-8/10/24
$20,343.08
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$20,343.08
37661 08/04/2023 Open Accounts Payable GRAINGER INC $22.57 Invoice Date Description Amount
9782109319 07/25/2023 Facilities - Dead Bolt Locks $22.57 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$22.57
37662 08/04/2023 Open Accounts Payable HF&H Consultants, LLC $6,688.75 Invoice Date Description Amount
9720431 07/14/2023 Tasks 3,5,6- June 2023 Services $6,688.75 Paying Fund Cash Account Amount
520 - Resource Recovery 520 100-100 (Cash & Investments Assets Operating Cash)
$6,688.75
37663 08/04/2023 Open Accounts Payable IFPTE LOCAL 21 $1,885.43 Invoice Date Description Amount
07282023 07/28/2023 Association Dues - CEA pp 7/15/23-7/28/23 $1,885.43 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,885.43
37664 08/04/2023 Open Accounts Payable IMPEC GROUP INC,. $68,485.00 Invoice Date Description Amount
2307225 07/31/2023 Facilities - July 2023 Monta Vista Fire Watch $650.00 2307122 07/31/2023 Facilities - July 2023 Janitorial Services $67,835.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$58,958.00
560 - Blackberry Farm 560 100-100 (Cash & Investments Assets Operating Cash)
$1,159.00
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$8,368.00
37665 08/04/2023 Open Accounts Payable KIMBALL-MIDWEST $575.20 Invoice Date Description Amount
101277705 07/25/2023 Streets - Extreme Aerosol, Elec Tape, Sniper2 $575.20 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$575.20
37666 08/04/2023 Open Accounts Payable Knorr Systems International $7,507.74 Invoice Date Description Amount
207269 07/24/2023 Facilities - NC Routine Installation $1,698.00 207390 07/25/2023 Facilities - Credit for Invoice# 207269 ($1,698.00) 207404 07/25/2023 Facilities - Chlorine, Acid $1,638.56 207411 07/25/2023 Facilities - 15Gal Carboy Chlorine $2,845.77 user: Vi Tran Pages: 11 of 15 Monday, August 07, 2023
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 7/29/2023 - To Payment Date: 8/4/2023 49 CC 09-19-2023
49 of 673
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
207407 07/25/2023 Facilities - 15Gal Carboy Chlorine, Chlorine $3,023.41 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$7,507.74
37667 08/04/2023 Open Accounts Payable Liebert Cassidy Whitmore $4,245.00 Invoice Date Description Amount
244797 06/25/2023 ERC LCW Membership 07/01/23-6/30/24 $4,245.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$4,245.00
37668 08/04/2023 Open Accounts Payable MissionSquare $16,818.32 Invoice Date Description Amount
07282023 07/28/2023 ICMA Deferred Comp pp 7/15/23-7/28/23 $16,818.32 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$16,818.32
37669 08/04/2023 Open Accounts Payable Moore lacofano Goltsman, Inc. $1,619.35 Invoice Date Description Amount
0082105R 07/26/2023 Lawrence-Mitty Park & Trail Master Plan through 050123-063023
$1,619.35
Paying Fund Cash Account Amount
280 - Park Dedication 280 100-100 (Cash & Investments Assets Operating Cash)
$1,619.35
37670 08/04/2023 Open Accounts Payable ODP Business Solutions, LLC. $543.65 Invoice Date Description Amount
316797721001 06/09/2023 Poster Printer Ink $215.19
316797709001 06/12/2023 Senior Center Color Paper Supply $63.27 316564724002 06/13/2023 Senior Center Color Paper Supply $11.81 316564724001 06/09/2023 Senior Center Color Paper Supply $638.72 317698479001 06/21/2023 Senior Center Color Paper Supply Refund ($115.66) 316663161001 06/21/2023 Senior Center Color Paper Supply Refund ($231.32) 319926041001 07/13/2023 Citywide Coffee - Coffee Filter refund ($38.36) Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$543.65
37671 08/04/2023 Open Accounts Payable Ojo Technology, Inc. $8,197.24 Invoice Date Description Amount
11414 07/31/2023 Genetec Advantage, Licenses & Support August 1, 2023 - July 31
$8,197.24
Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$8,197.24
37672 08/04/2023 Open Accounts Payable PARS/City of Cupertino $8,001.54 Invoice Date Description Amount
07282023 07/28/2023 PARS pp 7/15/23-7/28/23 $8,001.54
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$8,001.54
user: Vi Tran Pages: 12 of 15 Monday, August 07, 2023
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 7/29/2023 - To Payment Date: 8/4/2023 50 CC 09-19-2023
50 of 673
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
37673 08/04/2023 Open Accounts Payable Recology South Bay $70,033.75 Invoice Date Description Amount
Jul-23 RY3 07/31/2023 City Payment to Recology Rate Year 2/1/23 - 1/31/24- July 2023
$70,033.75
Paying Fund Cash Account Amount
520 - Resource Recovery 520 100-100 (Cash & Investments Assets Operating Cash)
$70,033.75
37674 08/04/2023 Open Accounts Payable Rise Housing Solutions, Inc $5,390.00 Invoice Date Description Amount
Cupertino - 026 06/30/2023 BMR Program Administrator 2023/06 $5,390.00 Paying Fund Cash Account Amount
265 - BMR Housing 265 100-100 (Cash & Investments Assets Operating Cash)
$5,390.00
37675 08/04/2023 Open Accounts Payable Safety Compliance Management, Inc. $2,190.00 Invoice Date Description Amount
7441 07/19/2023 Service Center - Confined Space Awareness Training

7.13.23 $1,095.00
7487 07/28/2023 Service Center Confined Space Training 7.18.23 $1,095.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$2,190.00
37676 08/04/2023 Open Accounts Payable South Bay Youth Sports $9,548.91 Invoice Date Description Amount
07192023 07/19/2023 Programs ending June 2023 $9,548.91 Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating Cash)
$9,548.91
37677 08/04/2023 Open Accounts Payable SUNNYVALE FORD, INC. $136.00 Invoice Date Description Amount
222898FOW 07/15/2023 Fleet - Element, Bracket $136.00
Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$136.00
37678 08/04/2023 Open Accounts Payable TERRYBERRY COMPANY LLC $428.49 Invoice Date Description Amount
143069-33140 06/30/2023 Employee Recognition - I. Nabi, R. Dacanay $192.84 143069-32641 05/31/2022 Employee Recognition - S. Pilaka, W. Pagan $235.65 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$428.49
37679 08/04/2023 Open Accounts Payable THERMAL MECHANICAL, INC. $3,116.00 Invoice Date Description Amount
88067 07/19/2023 Air Handler Units at Cupertino Sports Center $2,500.00 88049 07/19/2023 Facilities - City Hall Cooling $616.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$616.00
user: Vi Tran Pages: 13 of 15 Monday, August 07, 2023
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 7/29/2023 - To Payment Date: 8/4/2023 51 CC 09-19-2023
51 of 673
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$2,500.00
37680 08/04/2023 Open Accounts Payable Underground Service Alert of Northern CA & Nevada
$8,858.90
Invoice Date Description Amount
23USB114348 07/24/2023 State of CA Underground Svc Fees FY23-24 $2,231.71 2023114348 07/20/2023 Streets/Traffic - Membership Fee Plus New Unique Billable Ticket
$6,627.19
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$8,858.90
Type EFT Totals: 47 Transactions $571,208.01
Main Account - Main Checking Account Totals
Checks Status Count Transaction Amount Reconciled Amount Open 43 $203,031.52 $0.00
Reconciled 0 $0.00 $0.00
Voided 0 $0.00 $0.00
Stopped 0 $0.00 $0.00
Total 43 $203,031.52 $0.00
EFTs Status Count Transaction Amount Reconciled Amount
Open 47 $571,208.01 $0.00
Reconciled 0 $0.00 $0.00
Voided 0 $0.00 $0.00
Total 47 $571,208.01 $0.00
All Status Count Transaction Amount Reconciled Amount
Open 90 $774,239.53 $0.00
Reconciled 0 $0.00 $0.00
Voided 0 $0.00 $0.00
user: Vi Tran Pages: 14 of 15 Monday, August 07, 2023
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 7/29/2023 - To Payment Date: 8/4/2023 52 CC 09-19-2023
52 of 673
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
Stopped 0 $0.00 $0.00
Total 90 $774,239.53 $0.00
Grand Totals:

Checks Status Count Transaction Amount Reconciled Amount Open 43 $203,031.52 $0.00
Reconciled 0 $0.00 $0.00
Voided 0 $0.00 $0.00
Stopped 0 $0.00 $0.00
Total 43 $203,031.52 $0.00
EFTs Status Count Transaction Amount Reconciled Amount
Open 47 $571,208.01 $0.00
Reconciled 0 $0.00 $0.00
Voided 0 $0.00 $0.00
Total 47 $571,208.01 $0.00
All Status Count Transaction Amount Reconciled Amount
Open 90 $774,239.53 $0.00
Reconciled 0 $0.00 $0.00
Voided 0 $0.00 $0.00
Stopped 0 $0.00 $0.00
Total 90 $774,239.53 $0.00
user: Vi Tran Pages: 15 of 15 Monday, August 07, 2023
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 7/29/2023 - To Payment Date: 8/4/2023 53 CC 09-19-2023
53 of 673
RESOLUTION NO. 23-XXX

A RESOLUTION OF THE CUPERTINO CITY COUNCIL

RATIFYING CERTAIN CLAIMS AND DEMANDS PAYABLE IN THE

AMOUNTS AND FROM THE FUNDS AS HEREINAFTER DESCRIBED FOR

GENERAL AND MISCELLANEOUS EXPENDITURES FOR THE PERIOD
ENDING AUGUST 11, 2023
WHEREAS, the Director of Administrative Services or their designated representative has certified to accuracy of the following claims and demands and to the availability of funds for payment hereof; and
WHEREAS, the said claims and demands have been audited as required by law.

NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby ratify the following claims and demands in the amounts and from the funds as hereinafter set forth in the attached Payment Register.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 19th day of September, 2023 by the following vote:

Vote Members of the City Council
AYES:

NOES:

ABSENT:

ABSTAIN:

SIGNED:
________
Hung Wei, Mayor
City of Cupertino
________________________
Date
ATTEST:
________
Kirsten Squarcia, City Clerk
________________________
Date
54 CC 09-19-2023
54 of 673
Resolution No. 23-XXX

Page 2 ends

CERTIFICATION
The Finance Manager hereby certifies to the accuracy of said records and to the availability of funds for payment.

CERTIFIED:

Jonathan Orozco, Finance Manager
55 CC 09-19-2023
55 of 673
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
Main Account - Main Checking Account
Check
733148 08/11/2023 Reconciled 08/18/2023 Accounts Payable ALHAMBRA $369.54 $369.54 $0.00 733149 08/11/2023 Reconciled 08/16/2023 Accounts Payable AT & T $351.32 $351.32 $0.00 733150 08/11/2023 Reconciled 08/18/2023 Accounts Payable AT&T $2,574.10 $2,574.10 $0.00 733151 08/11/2023 Reconciled 08/15/2023 Accounts Payable CARBONIC SERVICE INC. $7.25 $7.25 $0.00 733152 08/11/2023 Reconciled 08/17/2023 Accounts Payable CINTAS CORP $1,148.89 $1,148.89 $0.00 733153 08/11/2023 Reconciled 08/16/2023 Accounts Payable County of Santa Clara $750.00 $750.00 $0.00 733154 08/11/2023 Reconciled 08/16/2023 Accounts Payable County of Santa Clara -Office of the Sheriff
$14,564.00 $14,564.00 $0.00
733155 08/11/2023 Reconciled 08/15/2023 Accounts Payable First Vanguard Rentals & Sales, Inc. $36,221.18 $36,221.18 $0.00 733156 08/11/2023 Open Accounts Payable Growing IQ - California $1,845.00 733157 08/11/2023 Reconciled 08/16/2023 Accounts Payable Hexagon Transportation Consultants, Inc.
$462.00 $462.00 $0.00
733158 08/11/2023 Reconciled 08/18/2023 Accounts Payable HOME DEPOT CREDIT SERVICES $3,546.19 $3,546.19 $0.00 733159 08/11/2023 Reconciled 08/18/2023 Accounts Payable INTERSTATE BATTERY SYSTEM SAN JOSE INC.
$90.35 $90.35 $0.00
733160 08/11/2023 Open Accounts Payable Joint Venture Silicon Valley $6,600.00 733161 08/11/2023 Reconciled 08/15/2023 Accounts Payable KELLY-MOORE PAINT CO INC $1,161.20 $1,161.20 $0.00 733162 08/11/2023 Reconciled 08/15/2023 Accounts Payable Little Medical School $2,555.00 $2,555.00 $0.00 733163 08/11/2023 Open Accounts Payable Melissa Conaulty $1,200.00 733164 08/11/2023 Reconciled 08/18/2023 Accounts Payable One Day Installation and Repairs, Inc $17,975.00 $17,975.00 $0.00 733165 08/11/2023 Reconciled 08/16/2023 Accounts Payable PG&E $97.95 $97.95 $0.00 733166 08/11/2023 Reconciled 08/16/2023 Accounts Payable PG&E $36,774.89 $36,774.89 $0.00 733167 08/11/2023 Reconciled 08/16/2023 Accounts Payable PG&E $228.11 $228.11 $0.00 733168 08/11/2023 Reconciled 08/16/2023 Accounts Payable PG&E $114.11 $114.11 $0.00 733169 08/11/2023 Reconciled 08/16/2023 Accounts Payable PG&E $23.86 $23.86 $0.00 733170 08/11/2023 Reconciled 08/16/2023 Accounts Payable PG&E $10.10 $10.10 $0.00 733171 08/11/2023 Open Accounts Payable Play-Well TEKnologies $3,500.00 733172 08/11/2023 Reconciled 08/15/2023 Accounts Payable ROYAL BRASS INCORPORATED -

SAN JOSE
$122.02 $122.02 $0.00
733173 08/11/2023 Reconciled 08/18/2023 Accounts Payable SAN JOSE WATER COMPANY $41,648.37 $41,648.37 $0.00 733174 08/11/2023 Open Accounts Payable SSB EDUCATION LLC $10,512.00 733175 08/11/2023 Reconciled 08/22/2023 Accounts Payable Staples $150.57 $150.57 $0.00 733176 08/11/2023 Reconciled 08/16/2023 Accounts Payable SWANK MOTION PICTURES, INC. $1,920.00 $1,920.00 $0.00 733177 08/11/2023 Reconciled 08/15/2023 Accounts Payable SYSCO - SAN FRANCISCO $989.12 $989.12 $0.00 733178 08/11/2023 Reconciled 08/24/2023 Accounts Payable TELEPATH CORPORATION $245.53 $245.53 $0.00 733179 08/11/2023 Reconciled 08/15/2023 Accounts Payable TYMAN Construction $101,345.60 $101,345.60 $0.00 733180 08/11/2023 Reconciled 08/17/2023 Accounts Payable United Site Services $813.98 $813.98 $0.00 733181 08/11/2023 Reconciled 08/15/2023 Accounts Payable VNH Builders $29,331.25 $29,331.25 $0.00 733182 08/11/2023 Reconciled 08/21/2023 Accounts Payable BCCI CONSTRUCTION COMPANY $410.36 $410.36 $0.00 733183 08/11/2023 Reconciled 08/15/2023 Accounts Payable BEN MORAN $2.00 $2.00 $0.00 733184 08/11/2023 Reconciled 08/15/2023 Accounts Payable BHAGWAT, DEEPAVALI $5,000.00 $5,000.00 $0.00 733185 08/11/2023 Reconciled 08/15/2023 Accounts Payable Daniel Diaz $57.00 $57.00 $0.00 733186 08/11/2023 Open Accounts Payable Frank Sedillo $103.95 733187 08/11/2023 Reconciled 08/16/2023 Accounts Payable Gaohua Xu $63.42 $63.42 $0.00 733188 08/11/2023 Reconciled 08/18/2023 Accounts Payable LIN, CLAUDIA $5,000.00 $5,000.00 $0.00 733189 08/11/2023 Reconciled 08/15/2023 Accounts Payable LOCHAB CHARANPAL $2,703.11 $2,703.11 $0.00 733190 08/11/2023 Reconciled 08/16/2023 Accounts Payable MEHROTRA, VANDANA $24.61 $24.61 $0.00 733191 08/11/2023 Reconciled 08/24/2023 Accounts Payable SUNRUN $249.01 $249.01 $0.00 user: Vi Tran Pages: 1 of 3 Tuesday, September 12, 2023 Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 8/5/2023 - To Payment Date: 8/11/2023 56 CC 09-19-2023
56 of 673
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
733192 08/11/2023 Reconciled 08/24/2023 Accounts Payable SUNRUN $276.93 $276.93 $0.00 733193 08/11/2023 Reconciled 08/15/2023 Accounts Payable TUMAMAO, ESTEPHAN $25.56 $25.56 $0.00 733194 08/11/2023 Reconciled 08/14/2023 Accounts Payable Weili Liu $63.42 $63.42 $0.00 Type Check Totals: 47 Transactions $333,227.85 $309,466.90 $0.00 EFT
37681 08/07/2023 Reconciled 08/07/2023 Accounts Payable EMPLOYMENT DEVEL DEPT $54,575.81 $54,575.81 $0.00 37682 08/07/2023 Reconciled 08/07/2023 Accounts Payable IRS $181,838.82 $181,838.82 $0.00 37683 08/10/2023 Reconciled 08/10/2023 Accounts Payable P E R S $167,044.21 $167,044.21 $0.00 37684 08/07/2023 Reconciled 08/02/2023 Accounts Payable SQUARE, INC. $105.00 $105.00 $0.00 37685 08/11/2023 Reconciled 08/11/2023 Accounts Payable JOYFUL MELODIES $1,010.00 $1,010.00 $0.00 37686 08/11/2023 Reconciled 08/11/2023 Accounts Payable ABAG POWER- ASSOCIATION OF

BAY AREA GOVERNMENTS
$6,460.00 $6,460.00 $0.00
37687 08/11/2023 Reconciled 08/11/2023 Accounts Payable Aquatic Central $3,000.00 $3,000.00 $0.00 37688 08/11/2023 Reconciled 08/11/2023 Accounts Payable B&H PHOTO-VIDEO $127.86 $127.86 $0.00 37689 08/11/2023 Reconciled 08/11/2023 Accounts Payable Baker Tilly US, LLP $402.50 $402.50 $0.00 37690 08/11/2023 Reconciled 08/11/2023 Accounts Payable Boucher Law, PC $16,030.50 $16,030.50 $0.00 37691 08/11/2023 Reconciled 08/11/2023 Accounts Payable CAROL KORADE $29.13 $29.13 $0.00 37692 08/11/2023 Reconciled 08/11/2023 Accounts Payable CodeLinkd, LLC $7,488.00 $7,488.00 $0.00 37693 08/11/2023 Reconciled 08/11/2023 Accounts Payable Dance Force LLC $2,912.00 $2,912.00 $0.00 37694 08/11/2023 Reconciled 08/11/2023 Accounts Payable GOT POWER, INC. DBA CD &

POWER, INC
$6,925.00 $6,925.00 $0.00
37695 08/11/2023 Reconciled 08/11/2023 Accounts Payable GRACE DUVAL $176.00 $176.00 $0.00 37696 08/11/2023 Voided Account Closed 08/23/2023 Accounts Payable Green Halo Systems $4,068.00 37697 08/11/2023 Reconciled 08/11/2023 Accounts Payable Health and Human Resource Center, Inc.
$287.62 $287.62 $0.00
37698 08/11/2023 Reconciled 08/11/2023 Accounts Payable Health Care Employees $29,260.80 $29,260.80 $0.00 37699 08/11/2023 Reconciled 08/11/2023 Accounts Payable HortScience I Bartlett Consulting $4,600.00 $4,600.00 $0.00 37700 08/11/2023 Reconciled 08/11/2023 Accounts Payable IncrediFlix Inc. $16,306.80 $16,306.80 $0.00 37701 08/11/2023 Reconciled 08/11/2023 Accounts Payable Independent Code Consultants, Inc. $19,516.30 $19,516.30 $0.00 37702 08/11/2023 Reconciled 08/11/2023 Accounts Payable Junior Chef Stars $6,960.00 $6,960.00 $0.00 37703 08/11/2023 Reconciled 08/11/2023 Accounts Payable Life Insurance Company of North America
$8,236.09 $8,236.09 $0.00
37704 08/11/2023 Reconciled 08/11/2023 Accounts Payable Matrix Consulting Group, Ltd $4,200.00 $4,200.00 $0.00 37705 08/11/2023 Reconciled 08/11/2023 Accounts Payable Rise Housing Solutions, Inc $17,579.00 $17,579.00 $0.00 37706 08/11/2023 Reconciled 08/11/2023 Accounts Payable South Bay Youth Sports $15,819.30 $15,819.30 $0.00 37707 08/11/2023 Reconciled 08/11/2023 Accounts Payable TeamViewer Gmbh $4,328.58 $4,328.58 $0.00 37708 08/11/2023 Reconciled 08/11/2023 Accounts Payable TERRYBERRY COMPANY LLC $207.31 $207.31 $0.00 37709 08/11/2023 Reconciled 08/11/2023 Accounts Payable THE HARTFORD $11,725.41 $11,725.41 $0.00 37710 08/11/2023 Reconciled 08/11/2023 Accounts Payable Thomson Reuters - West $767.55 $767.55 $0.00 37711 08/11/2023 Reconciled 08/11/2023 Accounts Payable Vision Service Plan $4,250.80 $4,250.80 $0.00 37712 08/11/2023 Reconciled 08/11/2023 Accounts Payable Walter Buenning $670.00 $670.00 $0.00 37929 08/10/2023 Open Accounts Payable California Public Employees' Retirement System
$391,906.05
Type EFT Totals: 33 Transactions $988,814.44 $592,840.39 $0.00 Main Account - Main Checking Account Totals
Checks Status Count Transaction Amount Reconciled Amount Open 6 $23,760.95 $0.00
Reconciled 41 $309,466.90 $309,466.90
Voided 0 $0.00 $0.00
Stopped 0 $0.00 $0.00
user: Vi Tran Pages: 2 of 3 Tuesday, September 12, 2023 Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 8/5/2023 - To Payment Date: 8/11/2023 57 CC 09-19-2023
57 of 673
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
Total 47 $333,227.85 $309,466.90
EFTs Status Count Transaction Amount Reconciled Amount
Open 1 $391,906.05 $0.00
Reconciled 31 $592,840.39 $592,840.39
Voided 1 $4,068.00 $0.00
Total 33 $988,814.44 $592,840.39
All Status Count Transaction Amount Reconciled Amount
Open 7 $415,667.00 $0.00
Reconciled 72 $902,307.29 $902,307.29
Voided 1 $4,068.00 $0.00
Stopped 0 $0.00 $0.00
Total 80 $1,322,042.29 $902,307.29
Grand Totals:

Checks Status Count Transaction Amount Reconciled Amount Open 6 $23,760.95 $0.00
Reconciled 41 $309,466.90 $309,466.90
Voided 0 $0.00 $0.00
Stopped 0 $0.00 $0.00
Total 47 $333,227.85 $309,466.90
EFTs Status Count Transaction Amount Reconciled Amount
Open 1 $391,906.05 $0.00
Reconciled 31 $592,840.39 $592,840.39
Voided 1 $4,068.00 $0.00
Total 33 $988,814.44 $592,840.39
All Status Count Transaction Amount Reconciled Amount
Open 7 $415,667.00 $0.00
Reconciled 72 $902,307.29 $902,307.29
Voided 1 $4,068.00 $0.00
Stopped 0 $0.00 $0.00
Total 80 $1,322,042.29 $902,307.29
user: Vi Tran Pages: 3 of 3 Tuesday, September 12, 2023 Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 8/5/2023 - To Payment Date: 8/11/2023 58 CC 09-19-2023
58 of 673
RESOLUTION NO. 23-XXX

A RESOLUTION OF THE CUPERTINO CITY COUNCIL

RATIFYING CERTAIN CLAIMS AND DEMANDS PAYABLE IN THE

AMOUNTS AND FROM THE FUNDS AS HEREINAFTER DESCRIBED FOR

GENERAL AND MISCELLANEOUS EXPENDITURES FOR THE PERIOD
ENDING AUGUST 18, 2023
WHEREAS, the Director of Administrative Services or their designated representative has certified to accuracy of the following claims and demands and to the availability of funds for payment hereof; and
WHEREAS, the said claims and demands have been audited as required by law.

NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby ratify the following claims and demands in the amounts and from the funds as hereinafter set forth in the attached Payment Register.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 19th day of September, 2023 by the following vote:

Vote Members of the City Council
AYES:

NOES:

ABSENT:

ABSTAIN:

SIGNED:
________
Hung Wei, Mayor
City of Cupertino
________________________
Date
ATTEST:

________
Kirsten Squarcia, City Clerk
________________________
Date
59 CC 09-19-2023
59 of 673
Resolution No. 23-XXX

Page 2 ends

CERTIFICATION
The Finance Manager hereby certifies to the accuracy of said records and to the availability of funds for payment.

CERTIFIED:

Jonathan Orozco, Finance Manager
60 CC 09-19-2023
60 of 673
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
Main Account - Main Checking Account
Check
733195 08/18/2023 Open Accounts Payable Advantage Grafix $2,143.65 Invoice Date Description Amount
47809 08/15/2023 PW SR2S: Maps for Safe Routes to School $2,036.71 47805 08/15/2023 Business Cards for Jason Bisely $106.94 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$2,143.65
733196 08/18/2023 Open Accounts Payable ALHAMBRA $143.73 Invoice Date Description Amount
4984729 080523 08/05/2023 Employee Drinking Water for QCC $143.73 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$143.73
733197 08/18/2023 Open Accounts Payable American Conservatory Theatre Foundation
$690.00
Invoice Date Description Amount
374441 07/19/2023 Senior Trip: 9/20/23 - Hippest Trip: The Soul Train Musical
$644.00
375006 07/24/2023 Senior Trip: 9/20/23 - Hippest Trip: The Soul Train Musical
$46.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$690.00
733198 08/18/2023 Open Accounts Payable Anova $34,146.52 Invoice Date Description Amount
638379-A 07/25/2023 Grounds - Anova for Park Tables $34,146.52 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$34,146.52
733199 08/18/2023 Open Accounts Payable AT&T $5,458.14
Invoice Date Description Amount
000020214123-0 07/12/2023 City Clerk $26.77
000020214123-1 07/12/2023 4082558166 - Service Center Admin $26.72 000020214123-2 07/12/2023 City Hall $1,464.20
000020214123-3 07/12/2023 Service Center $109.54
000020214123-4 07/12/2023 Wilson Park $26.72
000020214123-5 07/12/2023 Street Maintenance $27.18
000020214123-6 07/12/2023 Monte Vista - 0720858144 $522.45 000020214123-7 07/12/2023 BBF Golf - 0720858146 $425.90 000020214123-8 07/12/2023 BBF Park - 0720858145 $425.90 000020214123-9 07/12/2023 0720858348 - $425.90
000020214123-10 07/12/2023 0720858349 - 10229 North Portal Avenue $425.90 000020214123-11 07/12/2023 Teleconnect: BTN0720858350 $425.90 000020214123-12 07/12/2023 720858352 $522.45
000020214123-13 07/12/2023 Teleconnect: BTN0722762181 $522.45 000020214123-14 07/12/2023 4084461114 - 10455 Miller Ave $26.72 000020214123-15 07/12/2023 4084461126 - 19784 Wintergreen dr. $26.72 user: Vi Tran Pages: 1 of 24 Monday, August 21, 2023
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 8/12/2023 - To Payment Date: 8/18/2023 61 CC 09-19-2023
61 of 673
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
000020214123-16 07/12/2023 4084461164 - 10299 N PORTAL AV $26.72 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$2,257.02
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$3,201.12
733200 08/18/2023 Open Accounts Payable Bay Aerials Gymnastics $19,018.20 Invoice Date Description Amount
08022023 08/02/2023 July 2023 Program Payment $19,018.20 Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating Cash)
$19,018.20
733201 08/18/2023 Open Accounts Payable California Park & Recreation Society (CPRS)
$150.00
Invoice Date Description Amount
07182023 07/18/2023 CPRS Director Membership FY24 $150.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$150.00
733202 08/18/2023 Open Accounts Payable CenturyLink $22.13 Invoice Date Description Amount
07072023 07/07/2023 Telephone and Data Services Ending 070723 $22.13 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$22.13
733203 08/18/2023 Open Accounts Payable CINTAS CORP $1,178.61 Invoice Date Description Amount
4164045520 08/08/2023 Uniforms, Scraper, Mats, Shop Towels $1,178.61 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,178.61
733204 08/18/2023 Open Accounts Payable Comcast $967.39 Invoice Date Description Amount
178267654 08/01/2023 Business Class Internet - Mary, Stevens ck, July 2023 $967.39 Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$967.39
733205 08/18/2023 Open Accounts Payable COMCAST $2,480.13 Invoice Date Description Amount
3310 -080723 08/07/2023 8155 40 065 0183310 -080723 $2,480.13 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$421.06
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$786.54
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$1,272.53
user: Vi Tran Pages: 2 of 24 Monday, August 21, 2023
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 8/12/2023 - To Payment Date: 8/18/2023 62 CC 09-19-2023
62 of 673
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
733206 08/18/2023 Open Accounts Payable County of Santa Clara -Office of the Sheriff
$80.00
Invoice Date Description Amount
1800086449 07/13/2023 LIVE SCAN SERVICES JUNE 2023 $80.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$80.00
733207 08/18/2023 Open Accounts Payable CUPERTINO-HSINCHU SISTER

CITY ASSOCIATION
$1,530.00
Invoice Date Description Amount
Hsinchu FY22-23 06/13/2023 Hsinchu Sister City Reimbursement Fy22/23 $1,530.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,530.00
733208 08/18/2023 Open Accounts Payable DEPARTMENT OF JUSTICE $416.00 Invoice Date Description Amount
672022 08/04/2023 Fingerprint Apps JULY 2023 $416.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$416.00
733209 08/18/2023 Open Accounts Payable Department of Transportation $669.44 Invoice Date Description Amount
SL231092 07/14/2023 Signals & Lighting Billed through 042023-062023 $669.44 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$669.44
733210 08/18/2023 Open Accounts Payable Ennis-Flint, Inc. $243.48 Invoice Date Description Amount
276082 07/25/2023 Fleet - Extension Spring $38.18
276160 07/28/2023 Fleet - Hose Whip Subassembly $205.30 Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$243.48
733211 08/18/2023 Open Accounts Payable ENTERPRISE FM TRUST $1,145.46 Invoice Date Description Amount
FBN4791777 07/06/2023 Fleet - July 2023/2022 Ford Escape Vin#9773 $572.73 FBN4817199 08/03/2023 Fleet - Aug 2023/2022 Ford Escape Vin#9773 $572.73 Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$1,145.46
733212 08/18/2023 Open Accounts Payable FRONTIER FORD $10,212.23 Invoice Date Description Amount
259577 07/27/2023 Fleet: General Service Agreement $3,253.89 258920 07/19/2023 Fleet: General Service Agreement $3,025.18 257727 06/29/2023 FY22-23: Fleet: General Service Agreement $3,023.95 256659 06/06/2023 FY22-23: Fleet: General Service Agreement $909.21 Paying Fund Cash Account Amount
user: Vi Tran Pages: 3 of 24 Monday, August 21, 2023
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 8/12/2023 - To Payment Date: 8/18/2023 63 CC 09-19-2023
63 of 673
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$10,212.23
733213 08/18/2023 Open Accounts Payable HUB International Insurance Services Inc.,
$506.45
Invoice Date Description Amount
July 2023 07/04/2023 July 2023 Block Party Insurance $506.45 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$506.45
733214 08/18/2023 Open Accounts Payable Insight Consulting Services LLC $292,332.10 Invoice Date Description Amount
2023Q1 08/18/2023 2023 Q1 Insight Tax Sharing $292,332.10 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$292,332.10
733215 08/18/2023 Open Accounts Payable INTERSTATE BATTERY SYSTEM SAN JOSE INC.
$145.35
Invoice Date Description Amount
60294882 08/01/2023 Fleet: Auto Parts/Supplies $145.35
Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$145.35
733216 08/18/2023 Open Accounts Payable LAUREN SAPUDAR $55.00 Invoice Date Description Amount
LaurenS071423 07/14/2023 Cell Phone Reimbursement for July 2023 $55.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$55.00
733217 08/18/2023 Open Accounts Payable LEHR $862.69
Invoice Date Description Amount
SI90616 08/02/2023 Fleet - Cable & Control Head, Series Perm/Pipe Mount $862.69 Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$862.69
733218 08/18/2023 Open Accounts Payable Mad Science of the Bay Area $3,049.80 Invoice Date Description Amount
MSSummerAug2023 08/14/2023 Mad Science Summer 2023 August - Contractor Payment, $3,049.80
$3,049.80
Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating Cash)
$3,049.80
733219 08/18/2023 Open Accounts Payable Napa Auto Parts $715.47 Invoice Date Description Amount
704567 08/14/2023 Fleet: Auto Parts/Supplies $50.68
704046 08/08/2023 Fleet: Oil Filters $243.13
704556 08/14/2023 Fleet: Filters $421.66
Paying Fund Cash Account Amount
user: Vi Tran Pages: 4 of 24 Monday, August 21, 2023
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 8/12/2023 - To Payment Date: 8/18/2023 64 CC 09-19-2023
64 of 673
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$715.47
733220 08/18/2023 Open Accounts Payable Occupational Health Centers of California, A Medi
$140.00
Invoice Date Description Amount
79625803 06/16/2023 TB Test-A. Hadfield, S. Mo, R. Shah, M. Sheu $140.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$140.00
733221 08/18/2023 Open Accounts Payable Operating Engineers Local Union No. 3 $1,474.86
Invoice Date Description Amount
08112023 08/11/2023 Union Dues pp 7/29/23-8/11/23 $1,474.86 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,474.86
733222 08/18/2023 Open Accounts Payable ORLANDI TRAILER $148.71 Invoice Date Description Amount
218184 07/21/2023 Fleet - Seal Grease, Lug Nut $148.71
Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$148.71
733223 08/18/2023 Open Accounts Payable PG&E $64,168.15 Invoice Date Description Amount
0092-073123-0 07/31/2023 116367401 -Miller W/S N of Greenwood $19.19 0092-073123-1 07/31/2023 116367359 -Homestead and Heron, traffic control svc $65.96 0092-073123-2 07/31/2023 116367150 -Homestead and Wolfe Road, Sunnyvale $105.56 0092-073123-3 07/31/2023 116367155 -Homestead and Blaney, Cupertino Traffic Signal, Sunny
$67.55
0092-073123-4 07/31/2023 116367275 -Homestead and Tantau, Cupertino Traffic Signal, Sunny
$106.62
0092-073123-5 07/31/2023 116367013 -112017763 -11370 S Stelling Rd, Irrigation Control
$7.60
0092-073123-6 07/31/2023 116644889 19500 Pruneridge ave pole TP16660 $7.60 0092-073123-7 07/31/2023 118007511 -21834 Corte Madera Ln $4.62 0092-073123-8 07/31/2023 1110161867 - Wolfe Rd @ Apple Campus Driveway $81.75 0092-073123-9 07/31/2023 116367793 -101 Skyport Dr, DG A, San Jose, PGandE-Owned St/Highw
$763.81
0092-073123-10 07/31/2023 110958527 115145264 -Randy Lane & Larry WayStreetlights$60.95 0092-073123-11 07/31/2023 111736580 SF Cupertino 075 $4.54 0092-073123-12 07/31/2023 116367357 -N De Anza 188 FT N/Valley Green Dr, Irrig Controller
$17.77
0092-073123-13 07/31/2023 116367907 -S/W Corner Stelling and Green leaf, Traffic Signal
$87.95
0092-073123-14 07/31/2023 116367113 -Miller E/S 100N off Calle De Barcelona $82.06 0092-073123-15 07/31/2023 116367836 -De Anza Blvd E/S S/O Lazaneo, Sprinkler Control
$9.90
0092-073123-16 07/31/2023 116367677 -De Anza and Lazaneo, Sprinkler System $10.06 user: Vi Tran Pages: 5 of 24 Monday, August 21, 2023
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 8/12/2023 - To Payment Date: 8/18/2023 65 CC 09-19-2023
65 of 673
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
0092-073123-17 07/31/2023 116367025 -De Anza and Lazaneo, Traffic Signal $92.08 0092-073123-18 07/31/2023 110659172 -N De Anza 455FT S/O Mariani Dr, Irrig Control
$14.08
0092-073123-19 07/31/2023 116367035 -De Anza Blvd and Mariani, Traffic Signal/Safety Lts
$108.17
0092-073123-20 07/31/2023 116367045 -De Anza Blvd and Hwy 280 S/Ramp, Traffic Signal
$105.99
0092-073123-21 07/31/2023 116367050 -NW Corner Stevens Crk, Traffic Signals $89.06 0092-073123-22 07/31/2023 116367055 -Saich Wy and Stevens Crk NE Corner, Traffic Signal
$76.11
0092-073123-23 07/31/2023 116367060 -E37R0 Stevens Creek and De Anza Blvd, Traffic Signal
$115.37
0092-073123-24 07/31/2023 116367065 -Stevens Creek Blvd E/Saich Wy, Sprinkler Control
$10.57
0092-073123-25 07/31/2023 116367070 -Stevens Creek and Blaney Ave., Traffic Signal
$96.82
0092-073123-26 07/31/2023 116367075 -Vallco Pkwy and Perimeter Rd., Traffic Signals
$69.86
0092-073123-27 07/31/2023 116367090 -Wolfe and Vallco Pkwy, Traffic Signals $102.31 0092-073123-28 07/31/2023 116367100 -E37H3 Wolfe and 280 SB Loc B, Traffic Signal
$95.63
0092-073123-29 07/31/2023 116367105 -Stevens Crk and Wolfe Rd, Traffic Signals $134.23 0092-073123-30 07/31/2023 116367110 -SW Cor Stevens Crk and Portal, Traffic Signal
$89.46
0092-073123-31 07/31/2023 116367115 -Stevens Crk and Perimeter Rd, Traffic Control Signal
$87.39
0092-073123-32 07/31/2023 116367120 -Vallco Prky/Tantau Ave, Traffic Signal $100.44 0092-073123-33 07/31/2023 116367125 -Stevens Crk and Tantau, Traffic Signals $95.92 0092-073123-34 07/31/2023 116367130 -NW Corner Steven Crk and Torre, Traffic Signal
$91.13
0092-073123-35 07/31/2023 116367782 -N/S Stevens Creek Blvd in front of 20301, Irrigation
$10.06
0092-073123-36 07/31/2023 116367001 -E37H4 Wolfe and Rte 280 NB Loc A $62.79 0092-073123-37 07/31/2023 116367165 -S/E Wolfe-Pruneridge, Sprinkler Control and Traffic S
$114.54
0092-073123-38 07/31/2023 116367170 -Tantau Ave and Tandem D/W, Traffic Signal
$101.17
0092-073123-39 07/31/2023 116367175 -S/E Corner Pruneridge and Tantau, Traffic Controller
$82.73
0092-073123-40 07/31/2023 116367180 -Finch and Stevens Creek, Traffic Signals $108.54 0092-073123-41 07/31/2023 116367185 -Wolfe Rd 500 Ft S/O Homestead, City/Sign Lighting
$36.69
0092-073123-42 07/31/2023 116367195 -Corner Miller and Phil Ln, Traffic Signal $75.24 0092-073123-43 07/31/2023 116367200 -Homestead and De Anza Blvd, Traffic Signal/Dept Pub W
$125.37
0092-073123-44 07/31/2023 116367205 -Homestead Rd and Franco Ct, Traffic Signals
$77.01
0092-073123-45 07/31/2023 116367215 -N/Ramp De Anza Blvd, Traffic Signal $96.41 0092-073123-46 07/31/2023 116367220 -Homestead Rd and Bluejay Rd, Traffic Signals
$79.80
0092-073123-47 07/31/2023 118426656 -WS Portal Btw Amhurst-Wheaton , Portal Prk Ltg, Prk L
$509.94
user: Vi Tran Pages: 6 of 24 Monday, August 21, 2023
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 8/12/2023 - To Payment Date: 8/18/2023 66 CC 09-19-2023
66 of 673
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
0092-073123-48 07/31/2023 114321565 116367416 -22601 Voss Ave $1,292.16 0092-073123-49 07/31/2023 116367925 -22601 Voss Ave, Outdoor Lighting-MV Park
$30.68
0092-073123-50 07/31/2023 116367245 -Stevens Creek Blvd and Janice Ave, Sprinkler Control
$18.08
0092-073123-51 07/31/2023 116367269 -Cor/Lucille and Randy Ln, Sprinkler System (011095852
$11.91
0092-073123-52 07/31/2023 116367255 -Lucille and Villa De Anza, Sprinkler Control
$360.38
0092-073123-53 07/31/2023 116367815 -19784 Wintergreen Dr $962.74 0092-073123-54 07/31/2023 116367280 -Stevens Creek Blvd and Fwy 85 East Ramp, Traffic Sign
$93.42
0092-073123-55 07/31/2023 116367290 -Stevens Creek and Mary Ave, Traffic Signals
$94.69
0092-073123-56 07/31/2023 116367408 -Stevens Creek Bl and Mary Avenue, Memorial Park Pump
$76.71
0092-073123-57 07/31/2023 116367625 -Stevens Creek Blvd Orange S/W Cor, Irrigation Control
$9.86
0092-073123-58 07/31/2023 116367902 -10246 Parkside Ln, Wilson Pk Sprinklers,Snack Shack,I
$351.56
0092-073123-59 07/31/2023 116367628 -N/W corner Alpine Dr and Foothill Blvd, Irrigation Co
$10.10
0092-073123-60 07/31/2023 116367476 -Salem Ave and Foothill Blvd, Irrigation Control
$9.87
0092-073123-61 07/31/2023 116367527 -Foothill Blvd 200' N/O Stevens Creek W/S, Irrigation
$9.90
0092-073123-62 07/31/2023 116367740 -Carmen Rd and Stevens Creek S/E corner, Irrigation Co
$10.38
0092-073123-63 07/31/2023 116367343 112570652 -Foothill Blvd 150' N/O Alpine E/S, Irrigati
$10.17
0092-073123-64 07/31/2023 116367370 -Stevens Creek Blvd and Fwy 85 West Ramp, Traffic Sign
$14.79
0092-073123-65 07/31/2023 116367380 -NE Corner Peninsula and Stevens Creek, Traffic Signal
$92.75
0092-073123-66 07/31/2023 116367385 -End/Stokes W/Wilson Crt, Sprinkler Control
$12.07
0092-073123-67 07/31/2023 116367395 -N/E corner Foothill and Starling Dr, Traffic Signals
$82.53
0092-073123-68 07/31/2023 116367067 -Stonydale Dr and Varian Park, walkway lighting and Ir
$95.61
0092-073123-69 07/31/2023 116367071 -Linda Vista Dr / Hillside Park, Hillside Park $25.32 0092-073123-70 07/31/2023 116367648 -Linda Vista Park/Linda Vista Dr, Irrigation Control
$170.83
0092-073123-71 07/31/2023 116367455 -E37R9 Rodriguez and De Anza Blvd, Traffic Signal
$98.51
0092-073123-72 07/31/2023 116367656 -Scofield and De Anza, 100HP $12.62 0092-073123-73 07/31/2023 116367465 -De Anza Blvd and Scofield Dr, Sprinkler Controller
$11.73
0092-073123-74 07/31/2023 116367475 -Foothill and Stevens Creek, Traffic Signal $84.45 0092-073123-75 07/31/2023 116367447 -Stelling Rd Median 500' S/O Peppertree Ln, Landscape
$12.74
user: Vi Tran Pages: 7 of 24 Monday, August 21, 2023
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 8/12/2023 - To Payment Date: 8/18/2023 67 CC 09-19-2023
67 of 673
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
0092-073123-76 07/31/2023 116367236 -Stelling Rd Median 450' S/O Stevens Crk, Landscape Ir
$12.33
0092-073123-77 07/31/2023 116367505 -Stevens Crk and Stelling, Signal $41.41 0092-073123-78 07/31/2023 116367510 -Bubb Rd and Results Wy, Traffic Signal $68.49 0092-073123-79 07/31/2023 116367515 -Bubb Rd and McClellan Intersection, Traffic Signal
$102.68
0092-073123-80 07/31/2023 116367520 -Stelling Rd and Peppertree, Traffic Signal $72.69 0092-073123-81 07/31/2023 116367525 -Stelling and McClellan, Signals $105.34 0092-073123-82 07/31/2023 116367530 -Orange Ave and Stevens Creek N/E corner, Traffic Cont
$61.18
0092-073123-83 07/31/2023 116367493 -Dumas Dr/Jollyman Park, Jollyman Park Restroom
$858.44
0092-073123-84 07/31/2023 116367545 -Saratoga-Sunnyvale Rd, Traffic Signal $85.52 0092-073123-85 07/31/2023 116367550 -W/S Saratoga-Sunnyvale Rd @ RT85, Traffic Signal
$77.61
0092-073123-86 07/31/2023 116367560 -S/E corner De Anza and Pacifica, Traffic Signal
$94.59
0092-073123-87 07/31/2023 116367570 -De Anza Blvd, Sprinkler Controller * $11.73 0092-073123-88 07/31/2023 116367585 -Rainbow and Stelling, Traffic Signal $84.92 0092-073123-89 07/31/2023 116367559 -21011 Prospect Rd, Irrigation Control $9.86 0092-073123-90 07/31/2023 116367685 -Ruppell Pl and Moltzen Dr, Sprinkler Control
$73.41
0092-073123-91 07/31/2023 115211833 -10300 Anisworth Dr, Ball Park Stevens Creek SV
$10.19
0092-073123-92 07/31/2023 116367630 -22100 Stevens Creek Blvd, Golf Pro Shop $453.09 0092-073123-93 07/31/2023 110081495 -10710 Stokes Ave, Somerset Park $35.07 0092-073123-94 07/31/2023 116367044 -10555 Mary Ave NEM $40.59 0092-073123-95 07/31/2023 116367568 -10555 Mary Ave, Corp Yard $25.23 0092-073123-96 07/31/2023 116367474 -10500 Ann Arbor Ave, Field-Garden Gate $292.56 0092-073123-97 07/31/2023 114315284 116367325 -21975 San Fernando Ave, Picnic Area
$3,954.37
0092-073123-98 07/31/2023 116367171 -10155 Barbara Ln, Irrigation and Scoreboard
$313.29
0092-073123-99 07/31/2023 116367587 -10430 S De Anza Blvd, Holiday Lighting $54.69 0092-073123-100 07/31/2023 116367449 -10350 Torre Ave, Community Hall $3,176.89 0092-073123-101 07/31/2023 111190735 119980351-10300 Torre Ave, City Hall $14,505.81 0092-073123-102 07/31/2023 116367437 -10455 Miller Ave, Creekside Park $610.79 0092-073123-103 07/31/2023 116367988 -21710 McClellan Rd, Playground Reception Area
$9.89
0092-073123-104 07/31/2023 116367484 -20220 Suisun Dr, Parks and Rec Free Standing Panel
$10.71
0092-073123-105 07/31/2023 116367763 -10630 S De Anza Blvd, Holiday Lighting $55.87 0092-073123-106 07/31/2023 116367332 -821 Bubb Rd #B/Building Concession $65.16 0092-073123-107 07/31/2023 116367274 -1170 Yorkshire Dr. $10.40 0092-073123-108 07/31/2023 116367013 - 1486 S Stelling Rd $9.86 0092-073123-109 07/31/2023 116367941 -7548 Donegal Dr, Irrigation Control /Hoover Park
$12.12
0092-073123-110 07/31/2023 116367840 -10185 N Stelling RD $12,168.49 0092-073123-111 07/31/2023 116971849 -21111 Stevens Creek Blvd, Sports Center $11,040.94 0092-073123-112 07/31/2023 116367477 -21121 Stevens Creek Blvd, Memorial Park $1,804.76 user: Vi Tran Pages: 8 of 24 Monday, August 21, 2023
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 8/12/2023 - To Payment Date: 8/18/2023 68 CC 09-19-2023
68 of 673
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
0092-073123-113 07/31/2023 (Old116367536) 113736756 ESP113428799 -Senior Center 21251 Steve
$4,760.30
0092-073123-114 07/31/2023 116367590 -Saratoga Sunnyvale Rd and Hwy 85, Traffic Signal
$78.14
0092-073123-115 07/31/2023 116367605 -E37C1 Prospect and Rte 85, Traffic Signal $91.58 0092-073123-116 07/31/2023 116367610 -E37R6 Kentwood/S. De Anza Blvd, Traffic Signal
$82.35
0092-073123-117 07/31/2023 116367615 -Fallenleaf Ln and S De Anza Blvd, Traffic Signal
$91.10
0092-073123-118 07/31/2023 116367620 -S De Anza Blvd and Sharon Dr , Irrigation Controller
$18.75
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$52,674.12
560 - Blackberry Farm 560 100-100 (Cash & Investments Assets Operating Cash)
$453.09
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$11,040.94
733224 08/18/2023 Open Accounts Payable PG&E $1,293.00
Invoice Date Description Amount
6480-080123 08/01/2023 5587684648-0 6/26/23-7/25/23 $1,293.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,293.00
733225 08/18/2023 Open Accounts Payable R&S Construction Management, Inc. $23,292.26 Invoice Date Description Amount
672-01 07/31/2023 2023 Concrete Reconstruction Project $23,292.26 Paying Fund Cash Account Amount
270 - Transportation Fund 270 100-100 (Cash & Investments Assets Operating Cash)
$23,292.26
733226 08/18/2023 Open Accounts Payable ReadyRefresh $180.87 Invoice Date Description Amount
13H0027344639 08/09/2023 City Hall Employee Drinking Water $180.87 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$180.87
733227 08/18/2023 Open Accounts Payable RPM EXTERMINATORS INC $525.00 Invoice Date Description Amount
0103838 08/10/2023 Facilities: Pest Service-Ants Ext Essentra IC3 $525.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$525.00
733228 08/18/2023 Open Accounts Payable SAN JOSE WATER COMPANY $63,724.42 Invoice Date Description Amount
SJW072623-0 07/26/2023 1198300000-8 - 21979 San Fernando Ave. 6620 $271.05 SJW072623-1 07/26/2023 1332100000-5 - Hyde Avenue $10,161.41 SJW072623-2 07/26/2023 2958510000-0 - 10555 Mary Ave. $259.82 SJW072623-3 07/26/2023 2974010000-2 - 21251 Stevens Creek Blvd $619.26 SJW072623-4 07/26/2023 3207400000-4 - 21710 McClellan 8312 $4,564.49 user: Vi Tran Pages: 9 of 24 Monday, August 21, 2023
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 8/12/2023 - To Payment Date: 8/18/2023 69 CC 09-19-2023
69 of 673
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
SJW072623-5 07/26/2023 3953083125-2 - Tuscany Pl $636.64 SJW072623-6 07/26/2023 4012210000-7 - 22601 Voss Av 8304 $5,345.16 SJW072623-7 07/26/2023 4444250747-9 - Tuscany Pl $629.22 SJW072623-8 07/26/2023 5122900000-8 - Portable Meter - Trees & ROW $567.72 SJW072623-9 07/26/2023 5237400000-9 - Dumas Dr, LS $11,821.87 SJW072623-10 07/26/2023 5997110000-9 - 7555 Barnhart Pl $6,832.58 SJW072623-11 07/26/2023 6730700000-9 - 21975 San Fernando Av $913.16 SJW072623-12 07/26/2023 8427420000-9 - 8322 Foothill/Vista Knoll $452.84 SJW072623-13 07/26/2023 8549600000-2 - Bubb Rd.LS $7,310.19 SJW080223-0 08/02/2023 0251610000-1 - 19500 Calle De Barcelona $110.05 SJW080223-1 08/02/2023 1649600000-7 - Barrington Bridge Lane $2,294.62 SJW080223-2 08/02/2023 2628900000-7 - Farallone Dr.LS $10,190.52 SJW080223-3 08/02/2023 8148220000-3 - Sterling BL LS(Sterlinig BarnhartPk) $743.82 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$63,724.42
733229 08/18/2023 Open Accounts Payable Sierra Pacific Turf Supply, Inc. $12,673.05 Invoice Date Description Amount
0645797-IN-A 06/29/2023 Grounds - 80/20 Sierra Supreme, Arena .25G $12,673.05 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$12,673.05
733230 08/18/2023 Open Accounts Payable Sign Solutions USA, LLC $1,721.64 Invoice Date Description Amount
407220 07/25/2023 Streets: Signs Supplies $1,721.64
Paying Fund Cash Account Amount
270 - Transportation Fund 270 100-100 (Cash & Investments Assets Operating Cash)
$1,721.64
733231 08/18/2023 Open Accounts Payable SiteOne Landscape Supply, LLC $2,814.39 Invoice Date Description Amount
131740570-002 08/02/2023 Medians: Scoops $150.24
132547319-001 08/02/2023 Grounds: Supplies $2,664.15
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$2,814.39
733232 08/18/2023 Open Accounts Payable SRIXON / Cleveland Golf / XXIO $393.90 Invoice Date Description Amount
7604429 SO 08/10/2023 Logo balls for pro shop/snr center tournament $549.00 7583209 NN 07/21/2023 credit from Father's Day golf ball promo ($155.10) Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$91.50
560 - Blackberry Farm 560 100-100 (Cash & Investments Assets Operating Cash)
$302.40
733233 08/18/2023 Open Accounts Payable Tennant Sales and Service Company $89.87 Invoice Date Description Amount
919746675 07/26/2023 Fleet: Auto Parts/Supplies $89.87
Paying Fund Cash Account Amount
user: Vi Tran Pages: 10 of 24 Monday, August 21, 2023
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 8/12/2023 - To Payment Date: 8/18/2023 70 CC 09-19-2023
70 of 673
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$89.87
733234 08/18/2023 Open Accounts Payable Total Equipment and Rental of Fremont
$824.44
Invoice Date Description Amount
P59711 08/02/2023 Fleet - Filter Air Out, Gas Spring, Fitting, Cap, Pump $596.93 P59787 08/07/2023 Fleet: Sensor, Rivet, Belt $227.51
Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$824.44
733235 08/18/2023 Open Accounts Payable TransUnion Risk and Alternative $165.00 Invoice Date Description Amount
6110432-202307-1 08/01/2023 TLO 07/01/2023 - 07/31/2023 $165.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$165.00
733236 08/18/2023 Open Accounts Payable Wagstaffe, von Loewenfeldt, Busch & Radwick LLP
$380.00
Invoice Date Description Amount
4111.2307 08/11/2023 Legal Services, July 2023 $380.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$380.00
733237 08/18/2023 Open Accounts Payable BASWANT, SARITA $6,000.00 Invoice Date Description Amount
277226 08/15/2023 10176 JUDY AVE, ENCROACHMENT, 277226 $6,000.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$6,000.00
733238 08/18/2023 Open Accounts Payable JENNIFER RONNEBURGER $1,568.48 Invoice Date Description Amount
318710 08/10/2023 REFUND 19000 HOMESTEAD RD BLD-2022-2369

WITHDRAWN
$1,568.48
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,568.48
733239 08/18/2023 Open Accounts Payable TESLA $282.68
Invoice Date Description Amount
318031 08/10/2023 REFUND 10388 KRISTA CT BLD-2022-2115

WITHDRAWN
$282.68
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$282.68
733240 08/18/2023 Open Accounts Payable TESLA $160.27
Invoice Date Description Amount
64439 08/16/2023 REFUND 21982 MCCLELLAN RD BLD-2022-2130

WITHDRAWN
$160.27
Paying Fund Cash Account Amount
user: Vi Tran Pages: 11 of 24 Monday, August 21, 2023
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 8/12/2023 - To Payment Date: 8/18/2023 71 CC 09-19-2023
71 of 673
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$160.27
733241 08/18/2023 Open Accounts Payable TESLA ENERGY OPERATIONS INC $159.10 Invoice Date Description Amount
324241 08/10/2023 REFUND 20874 FARGO DR BLD-2023-0881

WITHDRAWN
$159.10
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$159.10
733242 08/18/2023 Open Accounts Payable Kaseya US LLC $7,619.50 Invoice Date Description Amount
INV2464546747979 06/14/2023 Onboarding for subscriptions for IT Super Glue $599.50 INV2464546802509 07/01/2023 5x IT Glue - Enterprise subscriptions 01-JUL-2023 -- 30-JUN-2026
$7,020.00
Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$7,619.50
Type Check Totals: 48 Transactions $568,161.56
EFT
37713 08/14/2023 Open Accounts Payable TASC $496.48
Invoice Date Description Amount
IN2826359 08/10/2023 HRA - Administration Fees 8/1/23-8/31/23 $496.48 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$496.48
37714 08/14/2023 Open Accounts Payable TASC $218.42
Invoice Date Description Amount
IN2826360 08/10/2023 FSA - Administration Fees 8/1/23-8/31/23 $218.42 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$218.42
37715 08/14/2023 Open Accounts Payable USPS - EFT ONLY $497.17 Invoice Date Description Amount
340614442 08/11/2023 USPS Marketing Mail $497.17
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$497.17
37717 08/18/2023 Open Accounts Payable Colonial Life & Accident Insurance $29.16 Invoice Date Description Amount
08112023 08/11/2023 Colonial Products pp 7/29/23-8/11/23 $29.16 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$29.16
37718 08/18/2023 Open Accounts Payable Employment Development $7,865.96 Invoice Date Description Amount
08112023 08/11/2023 State Disability Insurance pp 7/29/23-8/11/23 $7,865.96 Paying Fund Cash Account Amount
user: Vi Tran Pages: 12 of 24 Monday, August 21, 2023
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 8/12/2023 - To Payment Date: 8/18/2023 72 CC 09-19-2023
72 of 673
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$7,865.96
37719 08/18/2023 Open Accounts Payable National Deferred (ROTH) $1,506.66 Invoice Date Description Amount
08112023 08/11/2023 Nationwide Roth pp 7/29/23-8/11/23 $1,506.66 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,506.66
37720 08/18/2023 Open Accounts Payable National Deferred Compensatin $25,247.44 Invoice Date Description Amount
08112023 08/11/2023 Nationwide Deferred Compensation pp 7/29/23- 8/11/23
$25,247.44
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$25,247.44
37721 08/18/2023 Open Accounts Payable PERS-457K $26,503.67 Invoice Date Description Amount
08112023 08/11/2023 PERS Deferred Comp pp 7/29/23-8/11/23 $26,503.67 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$26,503.67
37722 08/18/2023 Open Accounts Payable State Disbursement Unit $617.34 Invoice Date Description Amount
08112023 08/11/2023 Child Support pp 7/29/23-8/11/23 $617.34 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$617.34
37723 08/18/2023 Open Accounts Payable A-1 FENCE INC. $5,650.00 Invoice Date Description Amount
14495 07/14/2023 Grounds: Regnart School Fence Repair $950.00 14500 07/17/2023 Grounds: Creekside Park Fence Repair $950.00 14499 07/17/2023 Grounds: Kennedy Fence Repair $1,500.00 14501 07/18/2023 Grounds: BBF Fence Repair $2,250.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$5,650.00
37724 08/18/2023 Open Accounts Payable Altec Industries, Inc. $2,010.60 Invoice Date Description Amount
51260243 07/28/2023 Fleet - Placard Single Handle Control, Liner $1,001.35 51260246 07/28/2023 Fleet - Placard Single Handle, Liner $1,009.25 Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$2,010.60
37725 08/18/2023 Open Accounts Payable Amazon Web Services, Inc. $2,718.90 Invoice Date Description Amount
1397355877 08/02/2023 AWS Applications July 1 - July 31 , 2023 $1,450.38 1399201313 08/02/2023 GIS AWS July 1 - July 31, 2023 $1,268.52 Paying Fund Cash Account Amount
user: Vi Tran Pages: 13 of 24 Monday, August 21, 2023
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 8/12/2023 - To Payment Date: 8/18/2023 73 CC 09-19-2023
73 of 673
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,450.38
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$1,268.52
37726 08/18/2023 Open Accounts Payable BATTERIES PLUS BULBS #475 $141.21 Invoice Date Description Amount
P64767324 08/09/2023 EEC Supplies $141.21
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$141.21
37727 08/18/2023 Open Accounts Payable Carahsoft Technology Corporation $166,249.60 Invoice Date Description Amount
IN1451504 08/01/2023 FY24 ACCELA Civic Platform & Reporting Database $166,249.60 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$166,249.60
37728 08/18/2023 Open Accounts Payable CDW Government $5,308.93 Invoice Date Description Amount
LB70907 08/01/2023 7x Hanwha Techwin surveillance cameras (no lens) $5,308.93 Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$5,308.93
37729 08/18/2023 Open Accounts Payable City of San Jose $15,000.00 Invoice Date Description Amount
1222991A 02/07/2023 FY 22-23 Labor Compliance Minimum Wage Enforcement
$15,000.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$15,000.00
37730 08/18/2023 Open Accounts Payable CLAP Arts $11,941.20 Invoice Date Description Amount
CLAPSummer2023 08/14/2023 CLAP Arts Summer 2023 Contractor Payment (July - August Camps)
$11,941.20
Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating Cash)
$11,941.20
37731 08/18/2023 Open Accounts Payable Communication Academy $8,134.65 Invoice Date Description Amount
CASummer2023 08/16/2023 Communication Academy Summer 2023 Contractor Payment, July - Aug
$8,134.65
Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating Cash)
$8,134.65
37732 08/18/2023 Open Accounts Payable Con-Quest Contractors, Inc. $78,850.00 Invoice Date Description Amount
01, 2022-01 07/25/2023 Pumpkin-Fiesta Storm Drain Improvement Project $78,850.00 Paying Fund Cash Account Amount
user: Vi Tran Pages: 14 of 24 Monday, August 21, 2023
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 8/12/2023 - To Payment Date: 8/18/2023 74 CC 09-19-2023
74 of 673
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
210 - Storm Drain Improvement 210 100-100 (Cash & Investments Assets Operating Cash)
$78,850.00
37733 08/18/2023 Open Accounts Payable CoreLogic Solutions, LLC. $750.00 Invoice Date Description Amount
30677282 07/31/2023 RQ2 Nationwide Commitment Package 01-JUL-2023 to 31-JUL-2023
$750.00
Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$750.00
37734 08/18/2023 Open Accounts Payable CSG Consultants, Inc. $4,145.00 Invoice Date Description Amount
52614 08/07/2023 Pumpkin Dr & Fiesta Ln Storm Drain Ph 1 thru 7/28/2023
$3,530.00
52613 08/07/2023 Service Center Security Gate through 07282023 $615.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$615.00
210 - Storm Drain Improvement 210 100-100 (Cash & Investments Assets Operating Cash)
$3,530.00
37735 08/18/2023 Open Accounts Payable Dasher Technologies, Inc. $11,509.96 Invoice Date Description Amount
PSI-DSH06583 07/31/2023 HPE Aruba 1YR Renewal Support from 6/4/2023 to 7/7/2024
$11,509.96
Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$11,509.96
37736 08/18/2023 Open Accounts Payable Dell Marketing L.P. $2,495.90 Invoice Date Description Amount
10689752287 08/03/2023 83x Laptop Asset Recovery Services Resale And Recycling
$2,324.00
10690112168 08/04/2023 5x VLA ADOBE ACROBAT PRO FOR ENT NEW $171.90 Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$2,495.90
37737 08/18/2023 Open Accounts Payable Eflex Group, Inc $4,445.16 Invoice Date Description Amount
08112023 08/11/2023 FSA Employee Health pp 7/29/23-8/11/23 $4,445.16 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$4,445.16
37738 08/18/2023 Open Accounts Payable Environmental Innovations, Inc $7,819.24 Invoice Date Description Amount
2186 08/04/2023 Tasks 3 and 4- July 2023 Services $7,819.24 Paying Fund Cash Account Amount
520 - Resource Recovery 520 100-100 (Cash & Investments Assets Operating Cash)
$7,819.24
user: Vi Tran Pages: 15 of 24 Monday, August 21, 2023
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 8/12/2023 - To Payment Date: 8/18/2023 75 CC 09-19-2023
75 of 673
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
37739 08/18/2023 Open Accounts Payable GARDENLAND POWER

EQUIPMENT
$236.09
Invoice Date Description Amount
1034461 08/09/2023 Fleet: Equipment Parts $13.07
1034462 08/09/2023 Fleet: Carburetor $99.48
1034464 08/09/2023 Fleet: Grommet, Carburetor $123.54
Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$236.09
37740 08/18/2023 Open Accounts Payable GEOTAB USA, INC. $2,815.25 Invoice Date Description Amount
IN348903 07/31/2023 FY24 Geotab for Telematics ProPlus Plan, Support July 2023
$2,815.25
Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$2,815.25
37741 08/18/2023 Open Accounts Payable GRAINGER INC $308.73 Invoice Date Description Amount
9791769368 08/02/2023 Facilities: Cartridge Regulators $156.48 9798957727 08/09/2023 Facilities: Motor $121.95
9803773663 08/14/2023 Street Lights: Marking Flags $30.30 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$308.73
37742 08/18/2023 Open Accounts Payable Granite Rock Company $23,823.88 Invoice Date Description Amount
1005326 08/25/2023 Memorial Park Cupertino through 08252023 $23,823.88 Paying Fund Cash Account Amount
280 - Park Dedication 280 100-100 (Cash & Investments Assets Operating Cash)
$23,823.88
37743 08/18/2023 Open Accounts Payable HdL Coren & Cone $5,753.86 Invoice Date Description Amount
SIN030116 07/27/2023 Contract Services Property Tax: July-September 2023 $5,058.86 SIN030412 08/07/2023 2022-23 ACFR Statistical Package $695.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$5,753.86
37744 08/18/2023 Open Accounts Payable IFPTE LOCAL 21 $1,872.99 Invoice Date Description Amount
08112023 08/11/2023 Association Dues - CEA pp 7/29/23-8/11/23 $1,872.99 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,872.99
37745 08/18/2023 Open Accounts Payable InservH2O Inc. $834.80 Invoice Date Description Amount
3079 08/01/2023 Facilities - Aug 2023 Water Treatment $834.80 Paying Fund Cash Account Amount
user: Vi Tran Pages: 16 of 24 Monday, August 21, 2023
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 8/12/2023 - To Payment Date: 8/18/2023 76 CC 09-19-2023
76 of 673
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$834.80
37746 08/18/2023 Open Accounts Payable Interstate Traffic Control Products, Inc.
$1,088.72
Invoice Date Description Amount
257996 07/27/2023 Streets: Drive Rivet W Washer $370.78 258304 08/10/2023 Streets: Red Curb Paint $717.94
Paying Fund Cash Account Amount
270 - Transportation Fund 270 100-100 (Cash & Investments Assets Operating Cash)
$1,088.72
37747 08/18/2023 Open Accounts Payable Jarvis Fay LLP $3,686.00 Invoice Date Description Amount
17935 07/31/2023 Legal Services, July 2023 $494.00
17936 07/31/2023 Legal Services, July 2023 $3,192.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$3,686.00
37748 08/18/2023 Open Accounts Payable Jerry Anderson $55.00 Invoice Date Description Amount
JerryA072423 07/24/2023 Cell Phone Reimbursement-Jerry A 07.24.23-8.24.23 $55.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$55.00
37749 08/18/2023 Open Accounts Payable Kimball, Michael $100.00 Invoice Date Description Amount
Concrete23 08/14/2023 Educational Reimbursement - Kimball Michael $100.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$100.00
37750 08/18/2023 Open Accounts Payable Knorr Systems International $2,369.70 Invoice Date Description Amount
208855 08/07/2023 Facilities - Chlorine, Acid, Sodium Bicarbonate $2,369.70 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$2,369.70
37751 08/18/2023 Open Accounts Payable Law Office of Clare M. Gibson $880.00 Invoice Date Description Amount
1151 08/01/2023 Legal Services for July 2023 $880.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$880.00
37752 08/18/2023 Open Accounts Payable MissionSquare $18,268.32 Invoice Date Description Amount
08112023 08/11/2023 ICMA Deferred Comp pp 7/29/23-8/11/23 $18,268.32 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$18,268.32
user: Vi Tran Pages: 17 of 24 Monday, August 21, 2023
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 8/12/2023 - To Payment Date: 8/18/2023 77 CC 09-19-2023
77 of 673
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
37753 08/18/2023 Open Accounts Payable Natasha Austin $7,739.50 Invoice Date Description Amount
NATAS_SUM23-1 08/02/2023 NATASHA AUSTIN_SUM23-24_PAYMENT 1_JULY $7,739.50 Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating Cash)
$7,739.50
37754 08/18/2023 Open Accounts Payable Nomad Transit LLC $440,952.68 Invoice Date Description Amount
INV001-8596 07/31/2023 Via Cupertino Shuttle for July 2023 $440,952.68 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$440,952.68
37755 08/18/2023 Open Accounts Payable ODP Business Solutions, LLC. $138.24 Invoice Date Description Amount
311736439001 05/09/2023 FY 22/23: Service Ctr: Spiral Notebooks $82.98 324538363001 08/01/2023 Office Supplies - Pens and facial tissues $55.26 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$138.24
37756 08/18/2023 Open Accounts Payable PARS/City of Cupertino $7,770.82 Invoice Date Description Amount
08112023 08/11/2023 PARS Employee pp 7/29/23-8/11/23 $7,770.82 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$7,770.82
37757 08/18/2023 Open Accounts Payable Paul R. Curren $105.00 Invoice Date Description Amount
2023-07-08 07/31/2023 2022 Pavement Maintenance Project $105.00 Paying Fund Cash Account Amount
270 - Transportation Fund 270 100-100 (Cash & Investments Assets Operating Cash)
$105.00
37758 08/18/2023 Open Accounts Payable Pavement Engineering Inc. $7,645.00 Invoice Date Description Amount
2307-053 08/09/2023 2022 Pavement Maintenance Project through 070123- 073123
$7,645.00
Paying Fund Cash Account Amount
270 - Transportation Fund 270 100-100 (Cash & Investments Assets Operating Cash)
$7,645.00
37759 08/18/2023 Open Accounts Payable PayPal Inc. $64.90 Invoice Date Description Amount
PPGW135743891 07/31/2023 VSV0003096477 cupertinoweb4 01-Jul-23 to 31-Jul23$19.95 PPGW135931626 07/31/2023 VSV0001160385 cupertinoweb2 01-Jul-23 to 31-Jul-23 $44.95 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$64.90
user: Vi Tran Pages: 18 of 24 Monday, August 21, 2023
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 8/12/2023 - To Payment Date: 8/18/2023 78 CC 09-19-2023
78 of 673
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
37760 08/18/2023 Open Accounts Payable Performance Systems Integration, LLC
$12,596.34
Invoice Date Description Amount
12509926 03/09/2023 Facilities - Service Center Annual Wet Sprinkler Inspection
$195.00
12509924 03/09/2023 Facilities - QCC Annual Wet Sprinkler Inspection $195.00 12509923 03/09/2023 Facilities - Ed Center Annual Wet Sprinkler Inspection $195.00 12509919 03/09/2023 Facilities - City Hall Annual Wet Sprinkler Inspection $195.00 12509930 03/09/2023 Facilities - Comm Hall Annual Wet Sprinkler Inspection $195.00 12509977 03/09/2023 Facilities - Library Annual Wet Sprinkler Inspection $195.00 12509987 03/09/2023 Facilities - Monte Vista Fire Alarm Inspection $195.00 12510037 03/09/2023 Facilities - Senior Center Annual Wet Sprinkler Inspection
$195.00
12510041 03/09/2023 Facilities - Sports Center Annual Wet Sprinkler Inspection
$195.00
12513999 03/29/2023 Facilities - Service Center Quarterly Sprinkler Inspection
$172.50
12514003 03/29/2023 Facilities - City Hall Quarterly Sprinkler Inspection $172.50 12514010 03/29/2023 Facilities - Senior Center Quarterly Sprinkler Inspection $172.50 12514017 03/29/2023 Facilities - Community Hall Quarterly Sprinkler Inspection
$172.50
12514029 03/29/2023 Facilities - Library Quarterly Sprinkler Inspection $172.50 12514207 03/30/2023 Facilities - Sports Center Quarterly Sprinkler Inspection $172.50 12514333 03/30/2023 Facilities - QCC Quarterly Sprinkler Inspection $172.50 12514336 03/30/2023 Facilities - Ed Center Quarterly Sprinkler Inspection $172.50 12514340 03/30/2023 Facilities - Monte Vista Quarterly Sprinkler Inspection $172.50 12531517 06/21/2023 Facilities - Library Fire Alarm, SemiAnnual Sprinkler Inspection
$1,338.76
12531559 06/21/2023 Facilities - City Hall Fire Alarm, Visual Sprinkler Inspection
$1,338.76
12531571 06/21/2023 Facilities - Comm Hall Fire Alarm, Visual Sprinkler Inspection
$1,338.76
12531631 06/21/2023 Facilities - QCC Fire Alarm, Quarterly Sprinkler Inspection
$476.26
12531810 06/23/2023 Facilities - Serv Cntr Fire Alarm, Quarterly Fire Alarm Insp.
$821.26
12531819 06/23/2023 Facilities - Sen Cntr Fire Alarm, Quarterly Sprinkler Insp.
$1,338.76
12531834 06/23/2023 Facilities - Sports Cnt Fire Alarm, Quarterly Sprinkler Insp.
$821.26
12531835 06/23/2023 Facilities - Ed Center Fire Alarm, Quarterly Sprinkler Insp.
$1,338.76
12531839 06/23/2023 Facilities - Monte Vista Fire Alarm, Quarterly Sprinkler Insp.
$476.26
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$11,407.58
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$1,188.76
user: Vi Tran Pages: 19 of 24 Monday, August 21, 2023
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 8/12/2023 - To Payment Date: 8/18/2023 79 CC 09-19-2023
79 of 673
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
37761 08/18/2023 Open Accounts Payable PLAN JPA $4,428.61 Invoice Date Description Amount
PLAN-2024-0005 08/10/2023 General Liability Claims - July 2023 $4,428.61 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$4,428.61
37762 08/18/2023 Open Accounts Payable Professional Turf Management, Inc. $18,693.56 Invoice Date Description Amount
1278 07/19/2023 Golf Course Monthly Maintenance-July 2023 $18,693.56 Paying Fund Cash Account Amount
560 - Blackberry Farm 560 100-100 (Cash & Investments Assets Operating Cash)
$18,693.56
37763 08/18/2023 Open Accounts Payable PTS COMMUNICATIONS $543.00 Invoice Date Description Amount
2108791 07/13/2023 payphone svcs 8/1/23-8/31/23 $543.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$482.66
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$60.34
37764 08/18/2023 Open Accounts Payable Red Wing Business Advantage Account
$8,316.74
Invoice Date Description Amount
20230810074592 08/10/2023 Service Center Safety Boots $8,316.74 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$8,316.74
37765 08/18/2023 Open Accounts Payable SABRO Communications, Inc. $777.00 Invoice Date Description Amount
2561-C 08/09/2023 Blanket Waiver of Subrogation for year 2023 $777.00 Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$777.00
37766 08/18/2023 Open Accounts Payable Sedgwick Claims Management Services, Inc.
$4,686.66
Invoice Date Description Amount
400000148625 08/10/2023 Worker's Compensation Claims 8/1/23-8/31/23 $2,343.33 400000148624 08/10/2023 Worker's Compensation Claims 7/1/23-7/31/23 $2,343.33 Paying Fund Cash Account Amount
620 - Workers' Compensation 620 100-100 (Cash & Investments Assets Operating Cash)
$4,686.66
37767 08/18/2023 Open Accounts Payable Shute, Mihaly & Weinberger LLP $8,235.85 Invoice Date Description Amount
08102023 08/10/2023 Legal Services, City payment of remaining balance for L10
$8,235.85
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$8,235.85
user: Vi Tran Pages: 20 of 24 Monday, August 21, 2023
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 8/12/2023 - To Payment Date: 8/18/2023 80 CC 09-19-2023
80 of 673
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
37768 08/18/2023 Open Accounts Payable Snapology of Los Gatos $25,542.00 Invoice Date Description Amount
SNAP_SUM23_1 08/02/2023 SNAPOLOGY_SUMMER23-24_PAYMENT1_JULY $25,542.00 Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating Cash)
$25,542.00
37769 08/18/2023 Open Accounts Payable Startup Space LLC $7,000.00 Invoice Date Description Amount
1455 08/10/2023 Milestone 1 - Contract Execution Startup Space Platform
$7,000.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$7,000.00
37770 08/18/2023 Open Accounts Payable Suyesh Shrestha $40.49 Invoice Date Description Amount
SuyeshS08062023 08/06/2023 Cell Phone Reimbursement through 08062023 $40.49 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$40.49
37771 08/18/2023 Open Accounts Payable TERI GERHARDT $2,451.74 Invoice Date Description Amount
TeriG071423 07/14/2023 Teri ESRI International User Conference July 9- 14,2023
$2,451.74
Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$2,451.74
37772 08/18/2023 Open Accounts Payable TPx Communications $2,230.00 Invoice Date Description Amount
173157207-0 07/31/2023 Telephone Service for new VoIP System July 2023 $2,230.00 Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$2,230.00
37773 08/18/2023 Open Accounts Payable Trip Stop Sidewalk Repair Inc. $6,000.00 Invoice Date Description Amount
3766-1 12/21/2022 2022 Sidewalk Repair Project - Retention Paid $6,000.00 Paying Fund Cash Account Amount
270 - Transportation Fund 270 100-100 (Cash & Investments Assets Operating Cash)
$6,000.00
37774 08/18/2023 Open Accounts Payable US BANK $44,787.50 Invoice Date Description Amount
JANETL071723-01 07/17/2023 9949 CC Charges $935.71
JANETL071723-02 07/17/2023 9949 CC Charges $1,310.14
JJavier071723-01 07/17/2023 5617 CC Charges $113.22
BradA071723-02 07/17/2023 6013 CC Charges $42.30
JonF071723-01 07/17/2023 3969 CC Charges $259.90
KevinG071723-02 07/17/2023 5856 CC Charges $285.46
RicardoA71723-01 07/17/2023 9906 CC Charges $392.85
DiegoZ071723-01 07/17/2023 8626 CC Charges $22.89
user: Vi Tran Pages: 21 of 24 Monday, August 21, 2023
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 8/12/2023 - To Payment Date: 8/18/2023 81 CC 09-19-2023
81 of 673
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
BrianG071723-02 07/17/2023 6202 CC Charges $54.44
BrianG071723-01 07/17/2023 6202 CC Charges $1,247.96
ShawnT071723-01 07/17/2023 7105 CC Charges $610.16
ShawnT071723-02 07/17/2023 7105 CC Charges $146.15
CherieW07172023 07/17/2023 6916 CC Charges $1,963.92
KimL07172023 07/17/2023 5169 CC Charges $999.95
MichaeC071723-01 07/17/2023 0863 CC Charges $129.78
MichaeC071723-02 07/17/2023 0863 CC Charges $58.03
RobertG071723-01 07/17/2023 0760 CC Charges $26.61
KennethB71723 07/17/2023 6671 CC Charges $460.56
ReiD071723-01 07/17/2023 1409CC Charges $822.90
ReiD071723-02 07/17/2023 1409CC Charges ($152.30)
MarilynP071723-1 07/17/2023 6763 CC Charges $2,895.00
MarilynP071723-2 07/17/2023 6763 CC Charges $758.14
KarenL71723-1 07/17/2023 9612CCCharges $982.29
KarenL71723-2 07/17/2023 9612CCCharges $470.84
MollyJ071523 07/17/2023 4137 CC Charges $379.23
UrsulaS071723-01 07/17/2023 2512 CC Charges $162.96
UrsulaS071723-02 07/17/2023 2512 CC Charges $167.96
ColleenF071723 07/17/2023 0798 cc charges $1,691.31
Tina071723 07/17/2023 5630 CC Charges $1,580.00
MELISSAR71723-01 07/17/2023 0572 CC Charges $493.69
JerryA071723-02 07/17/2023 8636 CC Charges $90.00
MELISSAR71723-02 07/17/2023 0572 CC Charges $62.89
KavithaA71723-01 07/17/2023 7567 CC Charges $183.15
KavithaA71723-02 07/17/2023 7567 CC Charges $45.94
AndrewS071723-01 07/17/2023 9993 CC Charges $1,602.24
CesarG071723-01 07/17/2023 9076 CC Charges $40.18
DebraN071723-01 07/17/2023 3328 CC Charges $2,479.91
SundariP071723 07/17/2023 9702 CC Charges $1,649.79
SonyaL071723-01 07/17/2023 8808 CC Charges $1,862.26
SundariP07172023 07/17/2023 9702 CC Charges $28.79
SonyaL071723-02 07/17/2023 8808 CC Charges $536.97
Branton071723-01 07/17/2023 5320 CC Charges $324.00
Branton071723-02 07/17/2023 5320 CC Charges $1,034.31
ChristL071723-01 07/17/2023 7456 CC Charges $1,419.62
ChristL071723-02 07/17/2023 7456 CC Charges $119.79
AlexG071723 07/17/2023 1741 CC Charges $88.98
mariahg071723 07/17/2023 7882 CC CHARGES $4,090.81
DebraN071723-02 07/17/2023 3328 CC Charges $659.22
NATALYG071723-01 07/17/2023 8091 CC Charges $304.58
NATALYG071723-02 07/17/2023 8091 CC Charges $103.67
RandyV071723-01 07/17/2023 9138 CC Charges $224.64
KrisG071723-01 07/17/2023 6959 CC Charges $1,048.31
KrisG071723-02 07/17/2023 6959 CC Charges ($93.24)
RandyV071723-02 07/17/2023 9138 CC Charges $13.03
DMilesS071723-01 07/17/2023 3659 CC Charges $576.85
DMilesS071723-02 07/17/2023 3659 CC Charges $137.27
RobertK071723-01 07/17/2023 7858 CC Charges $179.07
RobertK071723-02 07/17/2023 7858 CC Charges $60.06
user: Vi Tran Pages: 22 of 24 Monday, August 21, 2023
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 8/12/2023 - To Payment Date: 8/18/2023 82 CC 09-19-2023
82 of 673
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
AmandaH071723-01 07/17/2023 9326 CC Charges $44.95
AmandaH071723-02 07/17/2023 9326 CC Charges $926.38
AlexC07172023-01 07/17/2023 5300 CC Charges $368.90
AlexC071722023-0 07/17/2023 5300 CC Charges $533.71
LeungK071723-01 07/17/2023 1733 CC Charges $27.49
PamelaWu071723 07/17/2023 8276 CC Charges $62.66
JasonB071723-01 07/17/2023 3965 CC Charges $2,006.74
JasonB071723-02 07/17/2023 3965 CC Charges $723.37
TommyY071723-01 07/17/2023 3675 CC Charges $742.96
TommyY071723-02 07/17/2023 3675 CC Charges $876.80
JennyK071723 07/17/2023 8829 CC Charges $91.99
CRYSTIG071723-02 07/17/2023 8774 CC Charges $196.41
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$30,090.83
230 - Env Mgmt Cln Crk Strm Drain 230 100-100 (Cash & Investments Assets Operating Cash)
$330.92
265 - BMR Housing 265 100-100 (Cash & Investments Assets Operating Cash)
$28.79
270 - Transportation Fund 270 100-100 (Cash & Investments Assets Operating Cash)
$42.30
420 - Capital Improvement Fund 420 100-100 (Cash & Investments Assets Operating Cash)
$538.18
560 - Blackberry Farm 560 100-100 (Cash & Investments Assets Operating Cash)
$1,453.13
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$2,522.93
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating Cash)
$4,851.14
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$3,068.73
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$1,860.55
37775 08/18/2023 Open Accounts Payable WOWzy Creation Corp. dba First Place
$88.89
Invoice Date Description Amount
96176 08/01/2023 Nameplates $88.89
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$88.89
37776 08/18/2023 Open Accounts Payable Zayo Group, LLC $3,104.87 Invoice Date Description Amount
2023080030583 08/01/2023 FY24 Disaster Recovery Telecom services - Aug. 2023
$3,104.87
Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$3,104.87
Type EFT Totals: 63 Transactions $1,066,185.38
Main Account - Main Checking Account Totals
Checks Status Count Transaction Amount Reconciled Amount user: Vi Tran Pages: 23 of 24 Monday, August 21, 2023
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 8/12/2023 - To Payment Date: 8/18/2023 83 CC 09-19-2023
83 of 673
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
Open 48 $568,161.56 $0.00
Reconciled 0 $0.00 $0.00
Voided 0 $0.00 $0.00
Stopped 0 $0.00 $0.00
Total 48 $568,161.56 $0.00
EFTs Status Count Transaction Amount Reconciled Amount
Open 63 $1,066,185.38 $0.00
Reconciled 0 $0.00 $0.00
Voided 0 $0.00 $0.00
Total 63 $1,066,185.38 $0.00
All Status Count Transaction Amount Reconciled Amount
Open 111 $1,634,346.94 $0.00
Reconciled 0 $0.00 $0.00
Voided 0 $0.00 $0.00
Stopped 0 $0.00 $0.00
Total 111 $1,634,346.94 $0.00
Grand Totals:

Checks Status Count Transaction Amount Reconciled Amount Open 48 $568,161.56 $0.00
Reconciled 0 $0.00 $0.00
Voided 0 $0.00 $0.00
Stopped 0 $0.00 $0.00
Total 48 $568,161.56 $0.00
EFTs Status Count Transaction Amount Reconciled Amount
Open 63 $1,066,185.38 $0.00
Reconciled 0 $0.00 $0.00
Voided 0 $0.00 $0.00
Total 63 $1,066,185.38 $0.00
All Status Count Transaction Amount Reconciled Amount
Open 111 $1,634,346.94 $0.00
Reconciled 0 $0.00 $0.00
Voided 0 $0.00 $0.00
Stopped 0 $0.00 $0.00
Total 111 $1,634,346.94 $0.00
user: Vi Tran Pages: 24 of 24 Monday, August 21, 2023
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 8/12/2023 - To Payment Date: 8/18/2023 84 CC 09-19-2023
84 of 673
RESOLUTION NO. 23-XXX

A RESOLUTION OF THE CUPERTINO CITY COUNCIL

RATIFYING CERTAIN CLAIMS AND DEMANDS PAYABLE IN THE

AMOUNTS AND FROM THE FUNDS AS HEREINAFTER DESCRIBED FOR

GENERAL AND MISCELLANEOUS EXPENDITURES FOR THE PERIOD
ENDING AUGUST 25, 2023
WHEREAS, the Director of Administrative Services or their designated representative has certified to accuracy of the following claims and demands and to the availability of funds for payment hereof; and
WHEREAS, the said claims and demands have been audited as required by law.

NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby ratify the following claims and demands in the amounts and from the funds as hereinafter set forth in the attached Payment Register.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 19th day of September, 2023 by the following vote:

Vote Members of the City Council
AYES:

NOES:

ABSENT:

ABSTAIN:

SIGNED:
________
Hung Wei, Mayor
City of Cupertino
________________________
Date
ATTEST:
________
Kirsten Squarcia, City Clerk
________________________
Date
85 CC 09-19-2023
85 of 673
Resolution No. 23-XXX

Page 2 ends

CERTIFICATION
The Finance Manager hereby certifies to the accuracy of said records and to the availability of funds for payment.

CERTIFIED:

Jonathan Orozco, Finance Manager
86 CC 09-19-2023
86 of 673
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
Main Account - Main Checking Account
Check
733243 08/25/2023 Open Accounts Payable Aclima, Inc $25,000.00 Invoice Date Description Amount
19104 07/18/2023 CWP Lehigh & Stevens Crk Quarry Pollution Monitoring Software
$25,000.00
Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$25,000.00
733244 08/25/2023 Open Accounts Payable Advantage Grafix $213.89 Invoice Date Description Amount
47810 08/15/2023 Business Cards for CIP & Transportation $213.89 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$213.89
733245 08/25/2023 Open Accounts Payable AT&T $1,604.64
Invoice Date Description Amount
000020351762 08/10/2023 9391051384 7/10/23-8/9/23 $1,604.64 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,543.41
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$61.23
733246 08/25/2023 Open Accounts Payable California Building Officials $2,960.00 Invoice Date Description Amount
16748 08/18/2023 CALBO Ed Week 2023 Registrations for Costa Mesa $1,510.00 16744 08/17/2023 CALBO Ed Week 2023 Registrations for Burlingame $1,450.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$2,960.00
733247 08/25/2023 Open Accounts Payable California Consulting, Inc. $8,098.75 Invoice Date Description Amount
6088 07/05/2023 Grants Writing Svcs - N-to-N Grant, SS4A Grant & BAAQMD Grant
$6,863.75
6099 07/21/2023 Grants Writing Services - EECBG Grant $1,235.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$8,098.75
733248 08/25/2023 Open Accounts Payable CINTAS CORP $1,140.55 Invoice Date Description Amount
4164685009 08/15/2023 Scrapers, Mats, Towels, Uniforms $1,140.55 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,140.55
733249 08/25/2023 Open Accounts Payable Cupertino Bhubaneswar Sister City Initiative
$5,000.00
Invoice Date Description Amount
CBSCI07062023 07/06/2023 Bhubaneswar Sister City Reimbursement FY22-23 $5,000.00 user: Vi Tran Pages: 1 of 12 Monday, August 28, 2023
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 8/19/2023 - To Payment Date: 8/25/2023 87 CC 09-19-2023
87 of 673
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$5,000.00
733250 08/25/2023 Open Accounts Payable Cupertino-Toyokawa Sister Cities $4,816.63 Invoice Date Description Amount
Toyokawa06202023 06/20/2023 FY22-23 Toyokawa Annual Reimbursement $4,816.63 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$4,816.63
733251 08/25/2023 Open Accounts Payable Foster Brothers Security Systems $116.58 Invoice Date Description Amount
3637 08/14/2023 Facilities: Supplies $116.58
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$116.58
733252 08/25/2023 Open Accounts Payable Freyer & Laureta, Inc. $2,305.00 Invoice Date Description Amount
23-398 07/31/2023 Service Center Security Gate Project Design $2,305.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$2,305.00
733253 08/25/2023 Open Accounts Payable J. J. Keller & Associates, Inc. $629.00 Invoice Date Description Amount
9108234308 07/25/2023 Sprvsr Sfty Alert NWL 3Y $629.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$629.00
733254 08/25/2023 Open Accounts Payable Kitchell CEM $1,000.00 Invoice Date Description Amount
114367 08/15/2023 Citywide FCA Ph. 2 KCEM through 07012023- 07312023
$1,000.00
Paying Fund Cash Account Amount
420 - Capital Improvement Fund 420 100-100 (Cash & Investments Assets Operating Cash)
$1,000.00
733255 08/25/2023 Open Accounts Payable LAUREN SAPUDAR $55.00 Invoice Date Description Amount
LaurenS061423 06/14/2023 Cell Phone Reimbursement for June 2023 $55.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$55.00
733256 08/25/2023 Open Accounts Payable Lisa Molaro $14,688.00 Invoice Date Description Amount
LMSummer2023-1 08/22/2023 Lisa Molaro Summer 2023-1 July Camps Contractor Payment
$14,688.00
Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating Cash)
$14,688.00
user: Vi Tran Pages: 2 of 12 Monday, August 28, 2023
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 8/19/2023 - To Payment Date: 8/25/2023 88 CC 09-19-2023
88 of 673
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
733257 08/25/2023 Open Accounts Payable Little Medical School $4,380.00 Invoice Date Description Amount
L.MED_SUM22-24_2 08/21/2023 LITTLE MEDICAL_SUM23-24_PAYMENT2_AUGUST $4,380.00 Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating Cash)
$4,380.00
733258 08/25/2023 Open Accounts Payable Mood Media $108.90 Invoice Date Description Amount
57700248 08/01/2023 MOOD MEDIA Recurring Services from 01-AUG-23 to 31-AUG-23
$108.90
Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$108.90
733259 08/25/2023 Open Accounts Payable Mountain View Garden Center $877.62 Invoice Date Description Amount
113694 08/01/2023 Grounds - 1.5Yd Fill Sand $161.97
113745 08/09/2023 Grounds: Wilson Park Planter Mix $283.73 113723 08/05/2023 Grounds: Fill Sand $431.92
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$877.62
733260 08/25/2023 Open Accounts Payable PG&E $47,355.73 Invoice Date Description Amount
PGEFY22-23Recon 08/14/2023 PGE FY22-23Recon $47,355.73
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$47,355.73
733261 08/25/2023 Open Accounts Payable Robert L. Ostenberg $981.50 Invoice Date Description Amount
RobertOSumm2023 08/22/2023 Robert Ostenberg Summer 2023 Contractor Payment $981.50 Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating Cash)
$981.50
733262 08/25/2023 Open Accounts Payable SAN JOSE WATER COMPANY $8,341.96 Invoice Date Description Amount
SJW032822-2-0 03/28/2022 1787904559-3 - 22221 McClellan 8302 $326.04 SJW032822-2-1 03/28/2022 2228610000-7 - 21111 Stevens Crk LS $371.31 SJW032822-2-2 03/28/2022 2243500000-9 - 10300 Ainsworth Dr.LS $3,855.84 SJW032822-2-3 03/28/2022 2649300000-9 - 10300 Torre Ave. FS (Comm.Hall) $117.79 SJW032822-2-4 03/28/2022 2787197813-9 - 8322 Stevens Creek Bl $71.00 SJW032822-2-5 03/28/2022 3322910000-4 - 8306 Somerset Park(Stokes Ave) $224.06 SJW032822-2-6 03/28/2022 3530520000-4 - 21111 Stev.Crk Blvd 8510 $338.59 SJW032822-2-7 03/28/2022 3673220000-5 - Stev.Crk/Cupertino Rd. $71.00 SJW032822-2-8 03/28/2022 3841010000-2 - 8507 Monta Vista Park $262.23 SJW032822-2-9 03/28/2022 3856110000-9 - 8322 Stella Estates $71.00 SJW032822-2-10 03/28/2022 5778910000-5 - 8504 Quinlan Ln.FS $73.90 SJW032822-2-11 03/28/2022 5929210000-1 - 8322 Ann Arbor Ct $146.04 SJW032822-2-12 03/28/2022 6296810000-8 - 8322 Stev.Crk Bl median $71.00 SJW032822-2-13 03/28/2022 6405210000-1 - 8506 McClellan Ranch $180.07 user: Vi Tran Pages: 3 of 12 Monday, August 28, 2023
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 8/19/2023 - To Payment Date: 8/25/2023 89 CC 09-19-2023
89 of 673
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
SJW032822-2-14 03/28/2022 6788620000-4 - 10555 Mary Ave. 8503 $305.86 SJW032822-2-15 03/28/2022 7054200000-8 - 8322 Phar Lap LS $92.27 SJW032822-2-16 03/28/2022 8006810000-9 - 10450 Mann Dr $43.20 SJW032822-2-17 03/28/2022 8287220000-9 - 8322 Stevens Cr/San Antonio Ls $71.00 SJW032822-2-18 03/28/2022 8879620000-9 - 8504 Christensen Dr $256.78 SJWMISC-0 09/21/2022 5122900000-8 - Portable Meter - Trees & ROW $424.29 SJWMISC-1 10/21/2022 8886800000-6 - 8301 Linda Vista PK2 $968.69 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$7,632.06
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$709.90
733263 08/25/2023 Open Accounts Payable Schaaf & Wheeler, Consulting Civil Engineers
$1,365.00
Invoice Date Description Amount
37965 07/31/2023 On Call Support - Creek Trail Analysis through 07312023
$1,365.00
Paying Fund Cash Account Amount
420 - Capital Improvement Fund 420 100-100 (Cash & Investments Assets Operating Cash)
$1,365.00
733264 08/25/2023 Open Accounts Payable SOUTH BAY MOA $5,491.80 Invoice Date Description Amount
08212023_1 08/21/2023 umpires for spring softball league_May and June $4,068.00 08212023_2 08/21/2023 umpires for spring softball league_July $1,423.80 Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating Cash)
$5,491.80
733265 08/25/2023 Open Accounts Payable The Mercury News $208.11 Invoice Date Description Amount
06262023 06/26/2023 Senior Center Mercury Newspaper Subscription $208.11 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$208.11
733266 08/25/2023 Open Accounts Payable Total Equipment and Rental of Fremont
$917.24
Invoice Date Description Amount
P59768 08/04/2023 Fleet - Cap, Water Pump $917.24
Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$917.24
733267 08/25/2023 Open Accounts Payable VNH Builders $222,464.88 Invoice Date Description Amount
2023-103-2 08/18/2023 Service Center Security Gate Project $222,464.88 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$222,464.88
user: Vi Tran Pages: 4 of 12 Monday, August 28, 2023
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 8/19/2023 - To Payment Date: 8/25/2023 90 CC 09-19-2023
90 of 673
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
733268 08/25/2023 Open Accounts Payable Walter Buenning $536.25 Invoice Date Description Amount
004 05/09/2023 Used golf balls $536.25
Paying Fund Cash Account Amount
560 - Blackberry Farm 560 100-100 (Cash & Investments Assets Operating Cash)
$536.25
733269 08/25/2023 Open Accounts Payable Andrew Schramm $40.00 Invoice Date Description Amount
Schramm081523 08/15/2023 LiveScan and Fingerprinting Reimbursement $40.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$40.00
733270 08/25/2023 Open Accounts Payable Cupertino Rotary Club $30.00 Invoice Date Description Amount
2008043.030 08/10/2023 QCC- 09.17-09.28.23 - Conference Room Rental Fee Refund
$30.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$30.00
733271 08/25/2023 Open Accounts Payable Cupertino Rotary Club $330.00 Invoice Date Description Amount
2008063.030 08/15/2023 QCC- 12.20.23- Social Room Security Deposit & Rental Fee Refund
$330.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$330.00
733272 08/25/2023 Open Accounts Payable Friends of Better Cupertino $300.00 Invoice Date Description Amount
2008040.030 08/10/2023 QCC- 8.19.23- Social Room Security Deposit Refund $300.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$300.00
733273 08/25/2023 Open Accounts Payable LIANG, RU $3,000.00 Invoice Date Description Amount
278617 08/21/2023 10264 RICHWOOD DR, ENCROACHMENT, 278617 $3,000.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$3,000.00
733274 08/25/2023 Open Accounts Payable Roxanne Paulsen $40.00 Invoice Date Description Amount
Paulsen080723 08/07/2023 LiveScan and Fingerprinting Reimbursement $40.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$40.00
user: Vi Tran Pages: 5 of 12 Monday, August 28, 2023
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 8/19/2023 - To Payment Date: 8/25/2023 91 CC 09-19-2023
91 of 673
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
733275 08/25/2023 Open Accounts Payable Spiritual Assembly of the Baha'is of Cupertino
$300.00
Invoice Date Description Amount
2008032.030 08/09/2023 QCC- 7.29-8.04.23 - Social Room Security Deposit Refund
$300.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$300.00
733276 08/25/2023 Open Accounts Payable Tanya Park $43.00 Invoice Date Description Amount
Park060523 06/05/2023 LiveScan and Fingerprinting Reimbursement $43.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$43.00
733277 08/25/2023 Open Accounts Payable TESLA $342.70
Invoice Date Description Amount
65897 08/22/2023 REFUND 10086 LAMPLIGHTER SQ BLD-2023-0456

WITHDRAWN
$342.70
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$342.70
Type Check Totals: 35 Transactions $365,082.73
EFT
37778 08/21/2023 Open Accounts Payable EMPLOYMENT DEVEL DEPT $49,053.00 Invoice Date Description Amount
08112023 08/11/2023 CA State Tax pp 7/29/23-8/11/23 $49,053.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$49,053.00
37779 08/21/2023 Open Accounts Payable IRS $160,436.62
Invoice Date Description Amount
08112023 08/11/2023 Federal Tax pp 7/29/23-8/11/23 $160,436.62 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$160,436.62
37780 08/24/2023 Open Accounts Payable P E R S $400.77
Invoice Date Description Amount
08012023 08/11/2023 PERS Council pp 8/1/23-8/31/23 $400.77 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$400.77
37781 08/24/2023 Open Accounts Payable P E R S $170,665.49 Invoice Date Description Amount
08112023 08/11/2023 PERS pp 7/29/23-8/11/23 $170,665.49 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$170,665.49
user: Vi Tran Pages: 6 of 12 Monday, August 28, 2023
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 8/19/2023 - To Payment Date: 8/25/2023 92 CC 09-19-2023
92 of 673
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
37782 08/25/2023 Open Accounts Payable JOYFUL MELODIES $757.50 Invoice Date Description Amount
JOY_SUM23-24_2 08/16/2023 JOYFUL_SUM23-24_PAYMENT 1_AUGUST $757.50 Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating Cash)
$757.50
37783 08/25/2023 Open Accounts Payable 4LEAF, Inc. $1,455.75 Invoice Date Description Amount
J3872-04G 08/16/2023 Wilson Park Community Garden through 07012023- 07312023
$437.50
J3872-05A 08/16/2023 Regnart Road Improvements through 070123-073123 $1,018.25 Paying Fund Cash Account Amount
420 - Capital Improvement Fund 420 100-100 (Cash & Investments Assets Operating Cash)
$1,455.75
37784 08/25/2023 Open Accounts Payable A-1 FENCE INC. $29,950.00 Invoice Date Description Amount
14496 07/14/2023 Grounds: Tennis Courts Fence Repair $750.00 14497 07/14/2023 Grounds: Library Field Fence Repair $750.00 14498 07/14/2023 Grounds: Sports Center Fence Repair $1,500.00 14502 07/20/2023 Grounds: Franco Ct Fence Replacement $24,500.00 14533 08/02/2023 Grounds: Linda Vista Park Fence Repair $2,450.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$29,950.00
37785 08/25/2023 Open Accounts Payable Altec Industries, Inc. $1,110.38 Invoice Date Description Amount
51265357 08/07/2023 Fleet: Service $1,110.38
Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$1,110.38
37786 08/25/2023 Open Accounts Payable Avocette Technologies Inc. $13,650.00 Invoice Date Description Amount
2307CU2 07/31/2023 Code Enforcement Implementation Project July 2023 $13,650.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$13,650.00
37787 08/25/2023 Open Accounts Payable BRIAN GATHERS $55.00 Invoice Date Description Amount
BrianG080423 08/04/2023 Cell Phone Reimbursement - Brian G 07.5.23 to

08.04.23 $55.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$55.00
37788 08/25/2023 Open Accounts Payable CodeLinkd, LLC $1,620.00 Invoice Date Description Amount
CODE_SUM23-24_2 08/16/2023 CODELINKD_SUMMER23-24_PAYMENT 2_AUGUST $1,620.00 Paying Fund Cash Account Amount
user: Vi Tran Pages: 7 of 12 Monday, August 28, 2023
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 8/19/2023 - To Payment Date: 8/25/2023 93 CC 09-19-2023
93 of 673
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating Cash)
$1,620.00
37789 08/25/2023 Open Accounts Payable Cotton, Shires & Associates, Inc. $1,408.10 Invoice Date Description Amount
823221 08/09/2023 Regnart Rd Improvements thru Aug 6, 2023 $1,408.10 Paying Fund Cash Account Amount
420 - Capital Improvement Fund 420 100-100 (Cash & Investments Assets Operating Cash)
$1,408.10
37790 08/25/2023 Open Accounts Payable EDGES ELECTRICAL GROUP $1,379.88 Invoice Date Description Amount
S5935904.001 08/16/2023 Streets: Street Lighting Supplies $1,379.88 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,379.88
37791 08/25/2023 Open Accounts Payable Green Halo Systems $4,068.00 Invoice Date Description Amount
4349 07/11/2023 FY24 Waste tracker Hosting & Maint July-2023 to June.-2024
$4,068.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$4,068.00
37792 08/25/2023 Open Accounts Payable Gym Precision, Inc. $225.00 Invoice Date Description Amount
19066 07/31/2023 Quarterly Preventative Maintenance was performed on all gym equi
$225.00
Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$225.00
37793 08/25/2023 Open Accounts Payable HMH Engineers $4,030.00 Invoice Date Description Amount
47652 08/22/2023 Cupertino BPMP Final PS#E through 08222023 $4,030.00 Paying Fund Cash Account Amount
270 - Transportation Fund 270 100-100 (Cash & Investments Assets Operating Cash)
$4,030.00
37794 08/25/2023 Open Accounts Payable JULIA KINST $55.00 Invoice Date Description Amount
JuliaK08192023 08/19/2023 Cell Phone Reimbursement through 072023-081923 $55.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$55.00
37795 08/25/2023 Open Accounts Payable Junior Chef Stars $6,264.00 Invoice Date Description Amount
JRCHE_SUM23-24_2 08/16/2023 JRCHEF_SUM23-24_PAYMENT 2_AUGUST $6,264.00 Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating Cash)
$6,264.00
user: Vi Tran Pages: 8 of 12 Monday, August 28, 2023
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 8/19/2023 - To Payment Date: 8/25/2023 94 CC 09-19-2023
94 of 673
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
37796 08/25/2023 Open Accounts Payable KEVIN RIEDEN $159.95 Invoice Date Description Amount
KevinR07212023 07/21/2023 Course Renewal for EnviroCert International Inc. $159.95 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$159.95
37797 08/25/2023 Open Accounts Payable KIMBERLY LUNT $35.34 Invoice Date Description Amount
KimL08122023 08/12/2023 Cell Phone Reimbursement through 071323-081223 $35.34 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$35.34
37798 08/25/2023 Open Accounts Payable KIMLEY-HORN AND ASSOCIATES, INC.
$930.00
Invoice Date Description Amount
25619345 07/31/2023 DeAnza-McClellan Upgrade through 07312023 $930.00 Paying Fund Cash Account Amount
420 - Capital Improvement Fund 420 100-100 (Cash & Investments Assets Operating Cash)
$930.00
37799 08/25/2023 Open Accounts Payable Moore lacofano Goltsman, Inc. $28,439.80 Invoice Date Description Amount
0082349 08/18/2023 Jollyman Park All-Inclusive through 07012023- 07312023
$28,439.80
Paying Fund Cash Account Amount
420 - Capital Improvement Fund 420 100-100 (Cash & Investments Assets Operating Cash)
$28,439.80
37800 08/25/2023 Open Accounts Payable Moss Adams LLP $3,150.00 Invoice Date Description Amount
102477207 08/18/2023 Enterprise Leadership Study services 7/1/23-7/31/23 $3,150.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$3,150.00
37801 08/25/2023 Open Accounts Payable ODP Business Solutions, LLC. $98.31 Invoice Date Description Amount
313210818001 05/10/2023 FY22-23: Coffee and Facial Tissue $98.31 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$98.31
37802 08/25/2023 Open Accounts Payable OpenGov, Inc $67,188.00 Invoice Date Description Amount
INV00012370 07/11/2023 Budgeting and Planning Suite: Story builder 07/01/23- 06/30/24
$67,188.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$67,188.00
user: Vi Tran Pages: 9 of 12 Monday, August 28, 2023
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 8/19/2023 - To Payment Date: 8/25/2023 95 CC 09-19-2023
95 of 673
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
37803 08/25/2023 Open Accounts Payable PlaceWorks $81,751.94 Invoice Date Description Amount
82743 07/31/2023 GP 2040 and Zoning Code Amendments, &
Subsequent EIR - July 2023
$81,751.94
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$81,751.94
37804 08/25/2023 Open Accounts Payable RRM DESIGN GROUP $2,213.00 Invoice Date Description Amount
2132-01-0723 08/14/2023 CWP Mixed Use Design Review Standards 2023/07 $2,213.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$2,213.00
37805 08/25/2023 Open Accounts Payable Safety Compliance Management, Inc. $695.00 Invoice Date Description Amount
7537 08/08/2023 Service Center Lock-Out/Tag-Out Training $695.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$695.00
37806 08/25/2023 Open Accounts Payable SERVICE STATION SYSTEMS, INC. $650.00 Invoice Date Description Amount
2188244 07/18/2023 Streets - PM Testing $650.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$650.00
37807 08/25/2023 Open Accounts Payable Snapology of Los Gatos $8,868.00 Invoice Date Description Amount
SNAP_SUM23-24_2 08/16/2023 SNAPOLOGY_SUMMER23-
24_PAYMENT2_AUGUST
$8,868.00
Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating Cash)
$8,868.00
37808 08/25/2023 Open Accounts Payable Tejesh Mistry $1,021.87 Invoice Date Description Amount
TejeshM05162023 05/16/2023 PC Academy Conf Reimbursement - Tejesh Mistry $1,021.87 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,021.87
37809 08/25/2023 Open Accounts Payable TERI GERHARDT $49.26 Invoice Date Description Amount
TeriG07172023 07/17/2023 Teri Cell Reimbursement 6/17/23 - 7/17/23 $49.26 Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$49.26
37810 08/25/2023 Open Accounts Payable Thomas Chin $625.65 Invoice Date Description Amount
ThomasC032923 03/29/2023 Reimbursement for Thomas Chin FY 22-23 $625.65 Paying Fund Cash Account Amount
user: Vi Tran Pages: 10 of 12 Monday, August 28, 2023
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 8/19/2023 - To Payment Date: 8/25/2023 96 CC 09-19-2023
96 of 673
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$625.65
37811 08/25/2023 Open Accounts Payable West Coast Arborists, Inc. $2,264.00 Invoice Date Description Amount
203321 08/17/2023 Grounds: BBF Golf Course tree removal $880.00 1-9250 08/10/2023 TR-2023-038 Arborist Peer Review - 10569 San Leandro
$1,384.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,384.00
560 - Blackberry Farm 560 100-100 (Cash & Investments Assets Operating Cash)
$880.00
37812 08/25/2023 Open Accounts Payable WOWzy Creation Corp. dba First Place
$33.83
Invoice Date Description Amount
95839 01/19/2023 FY22-23: Nameplate $33.83
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$33.83
Type EFT Totals: 35 Transactions $644,758.44
Main Account - Main Checking Account Totals
Checks Status Count Transaction Amount Reconciled Amount Open 35 $365,082.73 $0.00
Reconciled 0 $0.00 $0.00
Voided 0 $0.00 $0.00
Stopped 0 $0.00 $0.00
Total 35 $365,082.73 $0.00
EFTs Status Count Transaction Amount Reconciled Amount
Open 35 $644,758.44 $0.00
user: Vi Tran Pages: 11 of 12 Monday, August 28, 2023
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 8/19/2023 - To Payment Date: 8/25/2023 97 CC 09-19-2023
97 of 673
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
Reconciled 0 $0.00 $0.00
Voided 0 $0.00 $0.00
Total 35 $644,758.44 $0.00
All Status Count Transaction Amount Reconciled Amount
Open 70 $1,009,841.17 $0.00
Reconciled 0 $0.00 $0.00
Voided 0 $0.00 $0.00
Stopped 0 $0.00 $0.00
Total 70 $1,009,841.17 $0.00
Grand Totals:

Checks Status Count Transaction Amount Reconciled Amount Open 35 $365,082.73 $0.00
Reconciled 0 $0.00 $0.00
Voided 0 $0.00 $0.00
Stopped 0 $0.00 $0.00
Total 35 $365,082.73 $0.00
EFTs Status Count Transaction Amount Reconciled Amount
Open 35 $644,758.44 $0.00
Reconciled 0 $0.00 $0.00
Voided 0 $0.00 $0.00
Total 35 $644,758.44 $0.00
All Status Count Transaction Amount Reconciled Amount
Open 70 $1,009,841.17 $0.00
Reconciled 0 $0.00 $0.00
Voided 0 $0.00 $0.00
Stopped 0 $0.00 $0.00
Total 70 $1,009,841.17 $0.00
user: Vi Tran Pages: 12 of 12 Monday, August 28, 2023
Payment Register
**LIVE** Cupertino **LIVE**
From Payment Date: 8/19/2023 - To Payment Date: 8/25/2023 98 CC 09-19-2023
98 of 673

CITY OF CUPERTINO
Agenda Item
23-12516 Agenda Date: 9/19/2023
Agenda #: 6.

Subject: Award a Software-as-a Service (SaaS) agreement to Avolve Software Corporation, for Migration, Deployment and Subscription Services of ProjectDox from on-premises environment to Cloud Services, for a total cost of $488,680.50, including 10% contingency over five years.

1. Find under Municipal Code section 3.22.060(B). that the formal competitive bidding procedures are impractical for procurement.

CITY OF CUPERTINO Page 1 of 1 Printed on 9/13/2023
powered by Legistar™ 99
CC 09-19-2023
99 of 673

CITY COUNCIL STAFF REPORT
Meeting: September 19, 2023
Subject
Award a Software-as-a Service (SaaS) agreement to Avolve Software Corporation, for Migration, Deployment and Subscription Services of ProjectDox from on-premises environment to Cloud Services, for a total cost of $488,680.50, including 10% contingency over five years.

Recommended Actions

1. Find under Municipal Code section 3.22.060(B) that the formal competitive bidding procedures are impractical for competitive procurement.

2. Authorize the City Manager to execute a Software-as-a Service (SaaS) agreement with Avolve Software Corporation, for Migration, Deployment, and Subscription Services of ProjectDox from on-premises environment to Cloud Services, for a total cost of $488,680.50 including 10% contingency over five years.

Reasons for Recommendation
Staff proposes the award of an agreement with Avolve Software Corporation to transition ProjectDox from an on-premises solution to a Software as a Service (SaaS) subscription model. Avolve has communicated to the City that support for the on-premises version of ProjectDox will cease by the end of 2023. Consequently, Avolve recommend that all existing on-premises customers migrate to their SaaS offering.

Since 2013, the City has employed Avolve’s ProjectDox application for the review and approval of all permit applications, ensuring that the proposed construction plans align with the life safety, accessibility, sustainability, and structural safety standards stipulated by the California Building Code.

Transitioning to the SaaS framework will delegate the tasks of daily maintenance, system upgrades, and data backups to Avolve. Moreover, Avolve will assume the responsibility for both data and application security. This SaaS service, accessible through a browser, ensures that both staff and customers can access it from any 100
CC 09-19-2023
100 of 673
location. The software upgrades cost is also included in this SaaS offering.

Additional workflow licenses in the SaaS will allow integration of new city departments.

The Innovation & Technology department recommends moving forward with Avolve Software Corporation for the migration, deployment, and subscription services of ProjectDox, transitioning from an on-premises environment to cloud services. The main consideration is the platform's functionality; ProjectDox has proven successful for both our staff and Cupertino clientele during in-person and online Plan Check Reviews. Furthermore, the system seamlessly integrates with Accela, our Land Management System, facilitating the smooth interchange of permit plan check review data between the two platforms.

Over the years, the City's Plan Check workflow has been refined to embody our best practices' efficiencies. Transitioning to a different platform might jeopardize the effectiveness of our established business processes. As explained above, staff and Cupertino clientele are currently using ProjectDox through an on-premises server. Moving ProjectDox to the cloud not only allows staff and the public continuing access to a system that seamlessly integrates with our Land Management System and Electronic Record Management System but also provides the other advantages of a cloud-based system as described above.

Alternatively, the City can undergo an RFP for a new provider but doing so will incur additional cost and inefficiencies to install and train staff and the public as no other provider’s software will be able to integrate with the ProjectDox proprietary cloud software. Accordingly, staff recommends that Council make the findings required under Municipal Code section 3.22.060(B) for necessary standardization and costs savings and approve the exemption of competitive bidding procedures under Chapter 3.22.

Formal Competitive Bidding Exemption
CMC Chapter 3.22 ordinarily requires that purchases of services be selected through Request for Proposal process. However, CMC § 3.22.060(B) authorizes the waiver of competitive bidding procedures if “pursuant to a written recommendation of the City Manager, the City Council finds that the use of the formal competitive bidding procedure is not practical due to limitations on source of supply, necessary restrictions in specifications, necessary standardization, quality considerations, or if other valid reasons for waiving the formal competitive bidding process procedures appear.”
Staff recommends 1) Council find that CMC 3.22.060(B) appliable to exempt the competitive bidding process and 2) awarding the Software-as-a-Service (SaaS) agreement with Avolve Software for Migration, Deployment, and Subscription 101
CC 09-19-2023
101 of 673
Services of ProjectDox from on-premises environment to Cloud Services, for a total cost of $488,680.50 including 10% contingency over five years.

Sustainability Impact
ProjectDox software has reduced the volume of paper used for plan check review, conserving natural resources, and reducing greenhouse gases generated during the production and disposal of paper. Cupertino Community Development and Public Works staff leverage the improved software platform to perform plan check review online. Additionally, contractors, architects and customers can submit and do plan check revisions online, further reducing vehicle travel and use of paper.

Implementation of paperless office strategies like this one are prioritized in Cupertino’s Climate Action Plan (M-SW-1).

Fiscal Impact
The cumulative expenditure for ProjecDox agreement amounts to $488,680.50.

Council has approved expenditures as part of FY 2023-24 Proposed Budget.

California Environmental Quality Act
Not applicable.
_____________________________________
Prepared by: Nidhi Mathur, Applications Manager
Reviewed by: Bill Mitchell, Chief Technology Officer
Michael Woo, Senior Assistant City Attorney
Approved by: Pamela Wu, City Manager
Chris Jensen, City Attorney
Attachments:

A – Avolve Software Corporation Software-as-a-Service Agreement 102
CC 09-19-2023
102 of 673

Page 1 of 34 ends

TECHNOLOGY SOFTWARE-AS-A-SERVICE (SaaS)

AGREEMENT BETWEEN THE CITY OF CUPERTINO

AND AVOLVE SOFTWARE CORPORATION

FOR SOFTWARE-AS-A-SERVICE
THIS AGREEMENT ("Agreement"), by and between the CITY OF CUPERTINO, a California municipal corporation ("City"), and Avolve Software Corporation, a Delaware corporation with offices at 21001 N Tatum Blvd. Suite 1630-503, Phoenix, AZ, 85050 ("Avolve" or "Software Provider”) (City and Avolve collectively referred to as the "Parties").

RECITALS:

The following Recitals are a substantive portion of this Agreement:

A. City is a municipal corporation duly organized and validly existing under the laws of the State of California.

B. Software Provider has experience providing municipalities with a hosted software-as-a-service (SaaS) electronic plan review and project information management, collaboration and review system, including all software applications, application program interfaces, modules, databases, hardware, infrastructure, documentation and system administration, management and monitoring (collectively, and as more particularly described in Schedule 1, the "Avolve SaaS Solution"), and also provides professional services to assist customers with among other things, implementation of the Avolve SaaS Solutions and training (collectively, and as more particularly described in Schedule 2, the "Services").

C. City, for the prior 11 plus years (pursuant to prior agreements with Avolve dating back to 2012), has been using a non-hosted, on premises version of the same Avolve software system, and through this Agreement desires to convert and migrate to a hosted version of the Avolve SaaS Solutions, with the prior on-premises licenses (and support for same) terminating upon completion of the conversion and migration described in this Agreement and its Exhibits and Schedules.

D. City and Software Provider desire to enter into an agreement for Software Provider's provision of the Avolve SaaS Solutions in support of certain of the City''s online systems. Through this Agreement, Software Provider shall provide to City the Avolve SaaS Solutions specifically described in the attached Schedule 1. 'The full scope of other Services to be provided by Software Provider in support of the onboarding and support of the Avolve SaaS Solutions is described in the attached Schedule 2: The Avolve SaaS Solutions will be provided in connection with Software Provider's Service Level Agreement (the "SLA") attached as Exhibit A.

NOW, THEREFORE, the Parties mutually agree as follows:

ATTACHMENT A
103
CC 09-19-2023
103 of 673

Page 2 of 34 ends

1. TERM
The term of this Agreement shall commence on the last date signed below (""Effective Date"") and shall continue in effect for the subscription term set forth in Schedule 1, unless the Agreement is terminated prior thereto under the provisions of Section 16, below. The subscription fee for the Avolve SaaS Solutions is payable annually in advance. the subscription will auto-renewal as set forth in Schedule 1, but any extension of the subscription term beyond the original term or requiring additional contract funds are subject to the City's purchasing policy.

2. SCOPE OF SERVICES AND CONDITIONS THEREOF
Subject to the terms and conditions set forth in this Agreement, Software Provider shall use commercially reasonable efforts to provide the Avolve SaaS Solutions and Support for same to the schedule of performance set forth in the SLA, as described below.

A. Responsibilities of Software Provider. Software Provider shall provide the Avolve SaaS Solutions as further described in Schedule 1 and the SLA, which shall include (a) any software, plug-ins, or extensions related to the Avolve SaaS Solutions typically made available to other hosted municipal users in Santa Clara County, California, including any and all updates, upgrades, bug fixes, dot releases, version upgrades, or any similar changes, (b) end user technical documentation for use of the Avolve SaaS Solutions, in hard copy form or online (the "Documentation"), (c) regular maintenance of Software Provider's system, and (d) other APIs and tools typically provided by Avolve to other hosted licensees in conjunction with the Avolve Saas Solutions.

B. Equipment. Other than as may be necessary in connection with the initial onboarding, conversion and migration Services, as described in Schedule 2, Avolve will not be providing any facilities, on-site personnel or equipment to City in connection with this Agreement. Except to the extent otherwise set forth in Schedule 2, the Parties anticipate and agree that all Services should be provided remotely rather than on-site.

C. Registration. Prior to using the Services, City shall identify the administrative users for its account ("Administrators"). Each Administrator will be provided an administrator ID and password. Use of the Avolve SaaS Solutions is subject to the limits and restrictions set forth below and in Schedule 1.

D. License Grant. Subject to Schedule 1, Software Provider hereby grants City a license to access and use the Avolve SaaS Solutions for the City's internal use purposes.

E. Reservation of Rights and Data Ownership. City shall own all right, title, and interest in its data that is related to the services provided by this contract. Software Provider shall not access City user accounts or City data, except (1) as necessary to fulfillment of the objectives of this Agreement, (2) in response to service or technical issues, or (3) at City's written request.

F. Data Protection; Confidential Information. In carrying out the Services, Software Provider shall endeavor to protect the confidentiality of all confidential, non-public City data ("City Data") as follows:
104
CC 09-19-2023
104 of 673

Page 3 of 34 ends

1. Implement and maintain appropriate security measures to safeguard against unauthorized access, disclosure, or theft of City Data in accordance with recognized industry practice.

2. City Data shall be encrypted at rest and in transit with controlled access. Unless otherwise stipulated, Software Provider is responsible for encryption of the City Data residing on Service Provider's systems. For clarity, Service Provider is not responsible for overseeing the security practices of the employees or contractors working for the City.

3. Software Provider shall not use any City Data collected by it in connection with the Service for any purpose other than fulfilling the obligations under this Agreement.

Without limiting the foregoing, each Party shall use commercially reasonable efforts to hold confidential information ("Confidential Information") of the other in confidence. All Confidential Information (including but not limited to City data) shall (i) remain the sole property of the disclosing Party and (ii) be used by the receiving Party only as authorized herein.

Information will not be considered to be Confidential Information if (i) available to the public other than by a breach of this agreement; (ii) rightfully received from a third Party not in breach of any obligation of confidentiality, (iii) independently developed by or for a Party without use of or access to Confidential Information of the other; (iv) lawfully known to the receiving Party at the time of disclosure, (v) produced in compliance with applicable law, securities reporting requirement or a government or court order, provided the other Party is given notice and an opportunity to intervene; or (vi) (exclusive of PIII) it does not constitute a trade secret and more than three (3) years have elapsed from the date of disclosure.

The City is subject to the provisions of the California Public Records Act (Govt. Code § 6250 et seq.) (the “Act”). If the City receives a request of disclosure for items that Avolve believes are its Confidential Information and exempt from disclosure under the Act, and requests in writing that the City refuse the requested disclosure then Avolve agrees to indemnify, defend, and hold harmless the City against any third party claim seeking disclosure of such Confidential Information.

G. Software Ownership. Software Provider and its licensors own the Avolve SaaS Solutions, Documentation, and any underlying infrastructure provided by Service Provider in connection with this Agreement. City acknowledges and agrees that (a) the Avolve SaaS Solutions and Documentation are protected by United States and international copyright, trademark, patent, trade secret, and other intellectual property or proprietary rights laws, (b) Software Provider and its licensors retain all right, title, and interest (including, without limitation, all patent, copyright, trade secret, and other intellectual property rights) in and to the Avolve SaaS Solutions, any Documentation, any other deliverables, any and all related and underlying technology and any derivative works or modifications of any of the foregoing, including, without limitation, all derivatives or improvements thereof (including those based on any suggestions, enhancements requests, feedback, recommendations or other information provided by the City or any of its users relating to the Avolve SaaS Solutions), (c) the Avolve SaaS Solutions are licensed on a subscription basis, not sold, and City acquires no ownership or other interest in or to the Avolve SaaS Solutions, or the Documentation other than the license rights expressly stated herein, and (d) the Avolve SaaS Solutions are offered as an on-line, 105
CC 09-19-2023
105 of 673

Page 4 of 34 ends

hosted solution, and that City has no right to obtain a copy of the Avolve SaaS Solutions under this Agreement.

H. Restrictions. City agrees not to, directly or indirectly,: (i) modify, translate, copy, or create derivative works based on the Avolve SaaS Solutions or any element thereof, (ii) interfere with or disrupt the integrity or performance of the Avolve SaaS Solutions or the data contained therein or block or disrupt any use or enjoyment of the Avolve SaaS Solutions by any third party, (iii) attempt to gain unauthorized access to the Avolve SaaS Solutions or their related systems or networks or (iv) remove or obscure any proprietary or other notice contained in the Avolve SaaS Solutions, including on any reports or data printed from the Avolve SaaS Solutions.

I. Security Incident. In the event a data breach occurs with respect to City Data residing within the Avolve SaaS Solutions or any Software Provider systems, Software Provider shall immediately notify the appropriate City contact by telephone in accordance with the agreed upon security plan or security procedures if it reasonably believes there has been a security incident. Software Provider shall (1) cooperate with City to investigate and resolve the data breach, (2) promptly implement necessary remedial measures, if necessary, and (3) document responsive actions taken related to the data breach, including any post-incident review of events and actions taken to make changes in business practices in providing the services, if necessary.

J. Notification of Legal Requests. Software Provider shall contact City upon receipt of any electronic discovery, litigation holds, discovery searches, and expert testimonies related to City Data. Software Provider shall not respond to subpoenas, service of process, and other legal requests related to City without first notifying City, unless prohibited by law from providing such notice.

K. Access to Security Logs and Reports. To the extent provided for in the SLA, Software Provider shall provide reports to City in a format as specified in the SLA agreed to by both Software Provider and City. The Avolve SaaS Solutions may also allow for a number of usergenerated reports that City may run for itself. Reports requested or available may include latency statistics, user access, user access IP address, user access history, and security logs for City files related to this Agreement.

L. Responsibilities and Uptime Guarantee. Software Provider shall be responsible for the acquisition and operation of all hardware, software, and network support needed on Avolve's side in order to provide the Avolve SaaS Solutions. The technical and professional activities required for establishing, managing and maintaining such Avolve-side environments are the responsibilities of Software Provider. The system shall be available for City's use on a 24/7/365 basis (subject to maintenance downtime described in the SLA).

M. Subcontractor Disclosure. Software Provider shall identify any subcontractors who will be used to provide Services directly in support of the City under this Agreement.

N. Business Continuity and Disaster Recovery. Software Provider shall provide to City a summary of its written business continuity and disaster recovery plan prior to or at the time of 106
CC 09-19-2023
106 of 673

Page 5 of 34 ends

execution of this agreement that includes a commercially reasonable recovery time objective (RTO). In the case of Azure Site Recovery, the data image is updated every 5-10 minutes, so if an outage requiring ASR for recovery occurs, the system will have retained all data in the ASR system up until ten minutes prior to the outage. Recovery Time Objective (RTO) is understood as the amount of down time an organization can tolerate before it must return to operations after an outage. Avolve customer environment using Azure Site Recovery should be operational within two (2) hours of a disaster recovery event. The RTO time is also dependent on Avolve’s 3rd party DNS provider’s ability to distribute the updated DNS address within North America and to the rest of the world. Avolve has tested the DNS change can occur within 2 hours in the United States.

O. Compliance with Accessibility Standards. Software Provider shall use commercially reasonable efforts to comply with and maintain any industry accessibility standards for SaaS programs similar to the Avolve SaaS Solutions. As Avolve makes additional accessibility improvements or functionality available to other municipal customers it will also make them available to the Customer as part of the Avolve SaaS Solution.

In the event the City receives a third party claim based on the Avolve SaaS Solution not being compliant with any laws applicable to City and concerning the accessibility of the disabled, Software Provider will engage a third party accessibility vendor and collaborate with the City to determine what reasonable modifications Software Provider can make to the Avolve SAAS Solution to address accessibility issues and prioritize any mutually agreed upon accessibility modifications within a defined documented timeframe based on severity (critical, high, low).

The determination of “critical”, “high” and “low” shall be based on the ability of a user with a disability to successfully navigate the Avolve SAAS Solution according to the World Wide Web Consortium (W3C) Web Content Accessibility Guidelines (WCAG) 2, Level AA, as amended.

Software Provider will remediate defects based on a documented plan with critical and high priority within a mutually agreed upon reasonable time, and will provide a documented plan in consultation with the City to fix any defects with low priority that do not have a suitable work around.

P. Web Services. Software Provider shall use Web services exclusively to interface with City Data in near real time when possible.

Q. Encryption of Data at Rest. Software Provider shall ensure hard drive encryption consistent with validated cryptography standards as referenced in FIPS 140-2, Security Requirements for Cryptographic Modules for all personal data, unless City approves the storage of personal data on Software Provider's portable device in order to accomplish work as defined in the statement of work.

3. COMPENSATION TO SOFTWARE PROVIDER
Software Provider shall be compensated for the Avolve SaaS Solutions provided and any separate Services performed pursuant to this Agreement plus a 10% contingency in the amount of $44,425.50 for a total amount not to exceed $488,680.50, as detailed in Schedule 1 and Schedule 2 (unless and until an automatic renewal or an amendment to this Agreement provides for additional compensation payable to Software Provider (for clarity, the contingency will only 107
CC 09-19-2023
107 of 673

Page 6 of 34 ends

be paid based on actual additional services rendered). The payments specified in this section shall be the only payments to be made to Software Provider for the Avolve SaaS Solutions and other services rendered pursuant to this Agreement. Software Provider shall invoice City according to the schedules set forth in Schedule 1 and Schedule 2.

City shall pay Contractor within thirty (30) days after receipt of Service Provider's invoice. City shall return to Contractor any payment request determined not to be a proper payment request as soon as practicable, but not later than seven (7) days after receipt, and shall explain in writing the reasons why the payment request is not proper.

4. TIME IS OF THE ESSENCE
Each of Software Provider and City will use commercially reasonable efforts to provide resources and perform their obligations so as to meet any agreed timelines and schedules.

5. LICENSES; PERMITS; ETC.

Software Provider represents and warrants to City that it has all licenses, permits, qualifications, and approvals of whatsoever nature which are legally required to carry out the purposes of this Agreement.

6. ASSIGNMENTS. Software Provider may assign, sublease, or transfer this Agreement, or any interest therein, to a third party with the prior written consent of City. Such consent shall not be unreasonably withheld. City's withholding of consent shall be deemed reasonable if it appears that the intended assignee in question is not financially or technically capable of performing Software Provider's obligations under this Agreement, or if City has reason to conclude that the proposed assignee is otherwise incapable of fulfilling Software Provider's duties hereunder. Notwithstanding the foregoing, Software Provider may assign its complete rights and obligations under this Agreement (upon notice to City but without the need for City's prior consent) to a successor by way of merger or acquisition, including the acquisition of substantially all of Software Provider's assets, provided the successor agrees to comply with all of Software Provider's obligations hereunder.

7. INDEPENDENT PARTIES
City and Software Provider intend that the relationship between them created by this Agreement is that of independent contractor. No civil service status or other right of employment will be acquired by virtue of Software Provider's services. None of the benefits provided by City to its employees, including but not limited to unemployment insurance, workers' compensation plans, vacation, and sick leave are available from City to Software Provider, its employees, or agents.

Software Provider is not a "public official" for purposes of Government Code §§ 87200 et seq.

8. IMMIGRATION REFORM AND CONTROL ACT (IRCA)
Software Provider assumes any and all responsibility for verifying the identity and employment authorization of all of his/her employees performing work hereunder, pursuant to all applicable IRCA or other federal or state rules and regulations. Per the procedures set forth in Section 12, Software Provider shall defend (and have the right and obligation to defend) and indemnify and hold City harmless from and against any loss, damage, liability, costs, or expenses arising from any noncompliance of this provision by Software Provider. 108
CC 09-19-2023
108 of 673

Page 7 of 34 ends

9. NON-DISCRIMINATION
Consistent with City's policy prohibiting harassment and discrimination, Software Provider agrees that neither it nor its employee or subcontractors shall harass or discriminate against a job applicant, a City employee, or a citizen on the basis of race, religious creed, color, national origin, ancestry, handicap, disability, marital status, pregnancy, sex, age, sexual orientation, or any other protected class status. Software Provider agrees that any and all violations of this provision shall constitute a material breach of this Agreement. Software Provider agrees to provide reasonable records and documentation to the City on request necessary to monitor compliance with provision.

10. DUTY TO INDEMNIFY AND HOLD HARMLESS1
A. To the fullest extent permitted by law, the Software Provider shall defend the City and the City’s officers, and employees (the "Indemnified Parties") from any third party claims, including, but not limited to, third party claims of personal injury, property damage, and death, to the extent such third party claims arise from the Software Provider or the Software Provider's contractors, subcontractors, agents, or employees' breach of this Agreement, and indemnify the Indemnified Parties from any liability or damages awarded by court of competent final jurisdiction or agreed to in a settlement entered into in accordance with this subsection 10(A).

The City shall cooperate reasonably in the defense of any action and provide the Software Provider sole control over the defense, and the Software Provider shall employ competent counsel, reasonably acceptable to the City Attorney, and not enter into any settlement without the prior approval of the City Attorney, not to be unreasonably withheld or conditioned. For clarity, a breach of Software Provider's performance warranty for the Avolve SAAS Solution will not give rise to the indemnification remedy described above (the exclusive remedy for such a breach is set forth in Section 17).

B. If a third party makes a claim against the City that any City's use of the Avolve SAAS Solution in accordance with the terms of this Agreement infringes such third party's intellectual property rights, Software Provider, at its sole cost and expense, will defend City against the claim and indemnify City from the damages, losses, liabilities, costs and expenses awarded by the court to the third party claiming infringement or the settlement agreed to by Software Provider, provided that City: (i) notifies Software Provider promptly in writing of the claim; (ii) gives Software Provider sole control of the defense and any settlement negotiations; and (iii) gives Software Provider reasonable assistance in the defense of such claim. If Software Provider believes or it is determined that the Avolve SAAS Solution has violated a third party's intellectual property rights, Software Provider may choose to either modify the Avolve SAAS Solution to be non-infringing or obtain a license to allow for continued use, or if these alternatives are not commercially reasonable, Software Provider may terminate City's use rights and refund any unused, prepaid fees City may have paid to Software Provider. Software Provider will not indemnify the City to the extent that the alleged infringement arises from (1) the combination, operation, or use of the Avolve SAAS Solution with products, services, information, materials, technologies, business methods or processes not furnished by Software Provider; (2) modifications to the Avolve SAAS Solution, which modifications are not made by 109
CC 09-19-2023
109 of 673

Page 8 of 34 ends

Software Provider; (3) failure to use updates to the Avolve SAAS Solution provided by Software Provider; or (4) use of Avolve SAAS Solution except in accordance with any applicable Documentation or specifications. This subsection 10(B) provides THE SOLE, EXCLUSIVE, AND ENTIRE LIABILITY OF AVOLVE AND ITS LICENSORS TO CITY, AND IS CITY’S

SOLE REMEDY, WITH RESPECT TO THE INFRINGEMENT OR MISAPPROPRIATION OF INTELLECTUAL PROPERTY RIGHTS.

The provisions of this Section 10 survive the completion of the Services or termination of this Agreement.

11. LIABILITY LIMITATIONS
With the exception of claims for which Software Provider receives payment under an insurance policy and only for the amount actually received from the insurance company ("Insured Claims"), in no event will Software Provider be liable for special, indirect, incidental, consequential, or exemplary damages, including, without limitation, any damages resulting from loss of use, loss of data, interruption of business activities, or failure to realize savings arising out of or in connection with this agreement, including without limitation use of the Avolve SAAS Solution and the provision of the professional Services. Except for Insured Claims and direct damages and expenses associated with Avolve’s obligation to indemnify City pursuant to Section 10(B) for infringement or misappropriation, Software Provider’s aggregate, cumulative liability for damages and expenses arising out of this Agreement, whether based on a theory of contract or tort, including negligence and strict liability, will be limited to five (5) times the amount of fees received by Software Provider under this Agreement in the preceding twelve (12) months. Such fees reflect and are set in reliance upon this limitation of liability. The limited remedies set forth in this Agreement shall apply notwithstanding the failure of their essential purpose.

12. INSURANCE:

A. General Requirements. On or before the commencement of the term of this Agreement, Software Provider shall furnish City with certificates showing the type, amount, class of operations covered, effective dates, and dates of expiration of insurance coverage in compliance with the requirements listed in Exhibit B. Software Provider shall maintain in force at all times during the performance of this Agreement all appropriate coverage of insurance required by this Agreement.

B. Subrogation Waiver. Software Provider agrees that in the event of loss due to any of the perils for which it has agreed to provide comprehensive general and automotive liability insurance, Software Provider shall look solely to its insurance for recovery. Software Provider hereby grants to City, on behalf of any insurer providing comprehensive general and automotive liability insurance to either Software Provider or City with respect to the services of Software Provider herein, a waiver of any right to subrogation which any such insurer of said Software Provider may acquire against City by virtue of the payment of any loss under such insurance.

13. RECORDS
110
CC 09-19-2023
110 of 673

Page 9 of 34 ends

Software Provider shall maintain internal records reflecting that the Services were performed by Software Provider hereunder in accordance with customary recordkeeping practices in the software development industry. Software Provider shall provide free access to such records to the representatives of City or its designee at all reasonable and proper times, and gives City the right to examine and audit same, and to make transcripts therefrom as necessary. No such examination and audit shall give City the right to access records relating to other Software Provider customers, or absent findings of non-compliance perform an audit more than once in a calendar year, and all audits shall be handled (to the extent feasible) remotely through paper or electronic responses. Such records shall be maintained for a period of four (4) years after Software Provider receives final payment from City for all services required under this Agreement.

14. NONAPPROPRIATION
This Agreement is subject to the fiscal provisions of the Cupertino Municipal Code, and this Agreement will terminate without any penalty (a) at the end of any fiscal year (or, if different, an annual prepaid subscription period) in the event that funds are not appropriated for the following fiscal year (or, if different, the next annual renewal period), or (b) at any time within a fiscal year in the event that funds are only appropriated for a portion of the fiscal year and funds for this Agreement are no longer available (unless and except to the extent subscription or other fees were prepaid in advance in which case the Agreement will continue through the pre-paid period). This Section shall take precedence in the event of a conflict with any other covenant, term, condition, or provision of this Agreement.

15. NOTICES
All notices, requests, and approvals must be sent to the persons below in writing to the persons below, and will be considered effective on the date of personal delivery, the delivery date confirmed by a reputable overnight delivery service, on the fifth (5th) calendar day after deposit in the United States Mail, postage prepaid, registered or certified, or the next business day following electronic submission:

TO CITY:

City of Cupertino 10300 Torre Ave.

Cupertino CA 95014 Attention: Bill Mitchell
TO SOFTWARE PROVIDER:

Avolve Software Corporation
21001 N. Tatum Blvd, Suite 1630-503
Phoenix, AZ 85050
Attn: Mr. Jay Mayne, CFO

16. TERMINATION
A. Basis for Termination. In the event either Party fails or refuses to perform or violates any of the provisions hereof at the time and in the manner required hereunder, it shall be deemed in default in the performance of this Agreement. If the Party in default fails to cure the default 111
CC 09-19-2023
111 of 673

Page 10 of 34 ends

within the time specified (not to be less than 15 days from receipt of notice) and according to the breach described in the other Party's written notice of default, then in addition to any other remedy available to the noticing Party by law, the noticing Party may terminate the Agreement by giving the Party in default written notice thereof, which shall be effective immediately. Upon receipt of any notice of termination, Software Provider shall immediately discontinue performance.

Further, City may terminate this Agreement in its entirety, for convenience, upon at least ninety (90) days' prior written notice to Software Provider. If City exercises its termination for convenience right during the initial 12 months of the Subscription Term reflected in the Implementation, no refund will be paid for any prepaid annual subscription or other fees. For any termination for convenience after the initial 12 months of the Subscription Term, Software Provider will promptly refund a pro-rated portion of any prepaid annual subscription or other fees.

B. Pro Rata Payments. City shall pay Software Provider for professional Services satisfactorily performed up to the effective date of termination. In such event, a calculation of the amounts due shall be deemed correct as computed on a pro rata basis with compensation provided for the period of professional Services paid as a percentage of the total contract amount. For clarity, this part B does not apply to subscription fees for the Avolve SaaS Solutions.

C. Handling of City Data. In the event of a termination of this Agreement, Software Provider shall for a period of 30 days allow for the download of City data in a mutually agreeable format at a time agreed to by the parties and the subsequent secure disposal of City data. If the Parties are unable to mutually agree upon the format or the media supplied by Customer is not acceptable to Avolve, Avolve will use commercially reasonable efforts to still provide a copy of the City data, but Avolve may charge a reasonable professional Services fee for increased costs incurred. After the 30-day time period has expired, Avolve has no further obligation to retain the City data. If City requests assistance in downloading, formatting, or converting the City data, the parties will execute a reasonable SOW to provide for such Services with reasonable compensation paid to Software Provider. During any period of service suspension, Software Provider shall not take any action to intentionally erase any City data for a period of thirty (30) days after the effective date of termination, unless authorized by City. Software Provider shall securely dispose of all requested data in all of its forms, including disk, CD/DVD, backup tape, and paper, when requested by City. Data shall be permanently deleted and shall not be recoverable, according to National Institute of Standards and Technology (NIST)- approved methods. Certificates of destruction shall be provided to City upon request.

17. WARRANTY AND WARRANTY DISCLAIMER
Software Provider warrants that, (i) any professional Services shall be provided in a diligent, professional, and workmanlike manner in accordance with industry standards, (ii) the Avolve SaaS Solutions and other Services provided under this Agreement do not infringe or misappropriate any intellectual property rights of any third party, and (iii) the Avolve SaaS Solutions shall substantially perform in all material respects as described in the Documentation.

In the event of any breach of section (iii), above, Software Provider shall, as its sole liability 112
CC 09-19-2023
112 of 673

Page 11 of 34 ends

and as City's sole remedy, repair or replace the Avolve SaaS Solutions that are subject to the warranty claim at no cost to City, or if Software Provider is unable to repair or replace, then the City may terminate the relevant subscription and Avolve will refund a pro rata amount of any pre-paid fees for such Avolve SaaS Solutions based on the date of termination of the subscription. Except for the warranty described in this section, the Avolve SaaS Solutions and any professional Services are provided without warranty of any kind, express or implied, including, but not limited to, the implied warranties or conditions of design, merchantability, fitness for a particular purpose, and any warranties of title and non-infringement, each of which is expressly disclaimed by Avolve.

18. COMPLIANCE
Software Provider shall comply with all state or federal laws and all ordinances, rules, policies, and regulations enacted or issued by City.

19. CONFLICT OF LAW
This Agreement shall be interpreted under, and enforced by the laws of the State of California excepting any choice of law rules which may direct the application of laws of another jurisdiction. Any suits brought pursuant to this Agreement shall be filed with the Superior Court for the County of Santa Clara, State of California.

20. ADVERTISEMENT
Software Provider shall not post, exhibit, or display, or allow to be posted, exhibited, or displayed, any signs, advertising, show bills, lithographs, posters, or cards of any kind pertaining to the services performed under this Agreement unless prior written approval has been secured from City to do otherwise.

21. INTEGRATED CONTRACT
This Agreement represents the full and complete understanding of every kind or nature whatsoever between the Parties, and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreement or implied covenant shall be held to vary the provisions hereof. Any modification of this Agreement will be effective only by written execution signed by both City and Software Provider. In the event that any Service Level Agreement, Exhibit, associated instrument, or agreement executed by the Parties in conjunction with this Agreement or prior thereto contains a term that conflicts with the terms of this Agreement, the terms of this Agreement shall govern and supersede any other document or Exhibit.

22. FORCE MAJEURE
Any delay or nonperformance of any provision of this Agreement caused by acts of nature; war; epidemic or pandemic; riots; civil insurrection; acts of civil or military authority taken to protect public health and safety; fires; floods; earthquakes or other natural phenomena; labor strikes, accidents or incidents; changes in Laws; or other cause of the same or other character, any of which are beyond the reasonable control of the performing Party, shall not constitute a breach of this Agreement, and the time for performance of such provision, if any, shall be deemed to be extended for a period equal to the duration of the conditions preventing performance. 113
CC 09-19-2023
113 of 673

Page 12 of 34 ends

23. AUTHORITY
The individual(s) executing this Agreement represent and warrant that they have the legal capacity and authority to do so on behalf of their respective legal entities.

IN WITNESS WHEREOF, the parties have caused this Agreement to be executed.

SOFTWARE PROVIDER
APPROVED AS TO FORM:

Avolve Software Corporation
By:

Name:

Title:

Date:

CITY OF CUPERTINO A
Municipal Corporation
By
Title
Date
APPROVED AS TO FORM:

Christopher D. Jensen City Attorney
ATTEST:

City Clerk
DATE:

Schedule and Exhibits:

Schedule 1 Avolve SaaS Solutions / Term / Restrictions / Pricing Schedule 2 Onboarding and Other Services / SOW / Pricing Exhibit A: Service Level Agreement ("SLA")
Exhibit B: Insurance Requirements and Proof of Insurance 114
CC 09-19-2023
114 of 673

Page 13 of 34 ends

Schedule 1: Avolve SaaS Solutions / Term / Restrictions / Pricing

CUSTOMER INFORMATION
Customer Name: City of Cupertino
Customer Mailing Address: 10300 Torre Avenue
Cupertino, CA Zip: 95014

CUSTOMER CONTACT

PRIMARY
Name: Bill Mitchell
Phone: (408) 777-1333
E-mail: [email protected]

SECONDARY
Name: Nidhi Mathur
Phone: (408) 777-3377
E-mail: [email protected]
LICENSES AND SERVICES FEES (USD)*
Avolve SaaS Solutions: ProjectDox SaaS Subscription (five years, with automatic renewal as provided below, subject to the City obtaining annual funding approval)  $86,376 – Initial Year (see notes)
 $86,376 (Year Two)
 $86,376 (Year Three)
 $86,376 (Year Four)
 $86,376 (Year Five)
Plus a 10% contingency in the amount of $44,425.50 for a total amount not to exceed $488,680.50.

Maintenance / Support (included in annual subscription fees / no extra charge) Implementation Services
 $12,375 (T&M estimate; Services to be provided remotely – See Schedule 2 for details) Total Fees for Initial year: $98,751 (includes estimated T&M Services) Total SaaS Fees Invoiced on Signing: $86,376
Services Fees -- due per Schedule 2
Payment Method: EFT
*Fees do not include applicable sales, withholdings or value-added taxes. The Parties do not believe that any such fees will be applicable.

NOTES: the Initial year of the subscription will commence on the SaaS Test Environmental Install (rather than Go Live Date). Each subsequent renewal year will commence on the anniversary of that commencement date: After the initial five-year subscription, any renewal date will also be calculated from the SaaS Test Environment Install. The SLA provisions (including available of credits) will become 115
CC 09-19-2023
115 of 673

Page 14 of 34 ends

effective on the Go Live Date, which is defined as the date that the Avolve SaaS Solutions are first made available by Avolve to the Customer to release and use in a live, production mode.

AUTHORIZED CUSTOMER BUSINESS UNITS / USERS FOR USE OF AVOLVE SaaS SOLUTIONS /' LICENSE LIMITS
The City's package of Avolve SaaS Solutions has been priced based on the following included components and limits.

Product Name Product
Code Description Qty Unit Price Total Price
Production
Environment
Light-Level
Capacity
ProjectDox
SaaS License
SAAS.PD
OX-P.L
Software as a Service (SaaS) for
ProjectDox on a Production
Environment. Designed for
organizations who have
approximately 50 concurrent users
and 3,000 permits per year.

Software included for SaaS
Production:
• ProjectDox Software Subscription
• Unlimited Workflow license
Services included for SaaS
Production:
• Set up and installation of
ProjectDox
• Managed services
• Annual ProjectDox upgrades
-Technical Support
Production Environment Safeguard:

Avolve security policy limits access
to the Production environment.

External users including the
customer’s IT will not be allowed
direct access to the Production
servers and database. Any
development or testing can be
performed on the Test environment.
12 months
per annual
period
$6,300 $75,600
Test
Environment
Light-Level
Capacity Proje
ctDox SaaS
License
SAAS.PD
OX-T.L
Software as a Service (SaaS) for
ProjectDox on a Test Environment.

Designed for organizations who plan
to use the system for development
and/or testing with approximately 5
concurrent users and approximately
500 permits per year.

Software included for Production:
• ProjectDox Software Subscription
• Unlimited Workflow license
Services included for SaaS
Production:
12 months
per annual
period
$1,029 $12,348
116
CC 09-19-2023
116 of 673

Page 15 of 34 ends

Product Name Product
Code Description Qty Unit Price Total Price
• Set up and installation of
ProjectDox
• Managed services
• Annual ProjectDox upgrades
Test Environment Safeguard: Avolve
security policy limits access to the
Test environment. External users
including the customer’s IT can be
provided limited VPN access to the
Test servers and database such as
creation and testing of custom
reports. VPN access will be made
available upon request at additional
cost.

SaaS Additional
vCore/RAM for
Web & Job
Processors
SaaSAvCore.R
AMWS.JP
Additional 4 vCores and 8 GBs of
RAM.

Used for adding vCores and RAM to
existing Web Server or Job Processor
resources.

Annual $5,250 $5,250
TES-Video
License
Subscription
TES-VLS TES-Video License Subscription annua1 $5,400 $5,400 Avolve Cloud
Additional
Storage
HostStore Additional File and Database Storage
per GB per month.
2,000 GB
added
annually
$1.51 $3,020.00
SaaS Sub-Total (per annual period): $101,618
Annual Credit for perpetual software trade-in -$15,242* Adjusted SaaS Total per annual period: $86,376
* Note: for the initial five years, the City will receive an annual trade in credit of $15,242 for previously procured Avolve software. This credit is reflected in the annual SaaS cost listed above.

SUBSCRIPTIONS FOR PREPAID SERVICES HOURS
Product Name Product
Code Description Qty Unit Price Total Price
Client Success
Services
Subscription 3
Months
SPS-225
Provides for 18 hours to be used over
a 3-month period for additional
services post go-live assisting in
overall customer success.

Prepayment required, remaining
hours at end of term are not
refundable. Recommend use of 6
hours per month.
18 hrs $225.00 $4,050.00
Subscriptions Sub-Total: $4,050.00

117
CC 09-19-2023
117 of 673

Page 16 of 34 ends

PROFESSIONAL SERVICES FOR ON-BOARDING, CONVERSION AND MIGRATION Product Name Product
Code Description Qty Unit Price
Total Price
(estimate)
Avolve Cloud
Data Migration
PSDATAMIG
Migration of existing customer data
onto the Avolve Cloud. 37 hrs $225.00 $8,325.00
Hosting Sub-Total: $8,325.00
ADDITIONAL RESTRICTIONS ON USE:

City will not, and will ensure that its Users do not: (i) use the Avolve SaaS Solution or any other Avolve materials to provide services to third parties (e.g., business process outsourcing, service bureau applications or third party training); (ii) assign, sublicense, sell, lease, loan, resell, sublicense or otherwise distribute or transfer or convey the Avolve SaaS Solution or any other Avolve materials, or pledge as security or otherwise encumber City's rights under this Agreement; (iii) use the Avolve SaaS Solution components other than those specifically identified in this Schedule and then only as part of Avolve SaaS Solutions as a whole, even if it is also technically possible for City to access other Avolve SaaS components; (iv) allow use of the Avolve SaaS Solution or any other Avolve materials by anyone other than authorized Users; or (v) input, upload, transmit or otherwise provide to or through Avolve SaaS Solution or any systems used by Avolve anything that is unlawful, injurious, or contains, transmits or activates any harmful code. City acknowledges that nothing herein will be construed to grant City any right to obtain or use the source code from which Avolve SaaS Solution is delivered. City shall not tamper with or attempt to disable any security device or protection used by Avolve SaaS Solution or any other Avolve materials, nor shall City damage, destroy, disrupt or otherwise impede or harm in any manner the Avolve SaaS Solution or any systems used by Avolve. City agrees to take all commercially reasonable steps to ensure that Users abide by the terms of this Agreement.

Storage. The Avolve SaaS Solutions will include for the subscription term the amount of storage set forth above. City acknowledges that should City exceed the included storage limits after Avolve has sent notice to City in accordance with Avolve's then-current standard storage limits and data backup and patch practices (available upon request), additional charges will be incurred by City. Avolve shall invoice City for any such additional incurred charges, and City shall pay such invoices, in accordance with the provisions of the Agreement. Avolve may, in its discretion, increase the amount of standard storage included at no additional charge with the Avolve SAAS Solution, with such modification to become effective upon the date set forth in Avolve’s written notice.

City Connection. During the subscription, City is responsible for obtaining and maintaining connection to the Avolve SAAS Solutions, including the Internet connection. Avolve shall not be responsible for any inadequacy or lack of functionality of City's connection to the Avolve SAAS Solutions or the inability of the City's computer, telecommunications provider, or other equipment and capabilities to access or use the Avolve SAAS Solutions.

Third Party Service Providers and Components. Notwithstanding anything to the contrary in this Agreement or any other documents between Avolve and City, City acknowledges and agrees that the Avolve SAAS Solution and its component parts are protected by copyright and other propriety rights of The City will be invoiced each month for the number of Professional Services hours at the hourly rate ($225) consumed during the previous month. A short description of each time entry and a time tracking spreadsheet will accompany the invoice each month and the number of hours remaining in the project budget. 118
CC 09-19-2023
118 of 673

Page 17 of 34 ends

Avolve and one or more third Party software vendors (including Oracle and Open Text Corporation ("OTC") (all such third Party vendors, including without limitation Oracle and OTC, shall be referred to herein as "third Party vendors" or "third Party software vendors"). City may be held directly responsible by such third-Party vendors for acts relating to the Avolve SAAS Solutions component parts that are not authorized by this Agreement. City's use of such third-Party software is limited to only in conjunction with the Avolve SAAS Solutions and City acknowledges that it is not allowed to modify such third-Party software or use it independent from the Avolve SAAS Solutions. TO THE MAXIMUM EXTENT

PERMITTED BY LAW, THE CITY WAIVES, AND WILL CAUSE ITS USERS TO WAIVE, ALL

CLAIMS AND CAUSES OF ACTION AGAINST SUCH THIRD-PARTY SOFTWARE VENDORS THAT ARISE UNDER THIS AGREEMENT.

Compatibility Updates. As part of its Support, Avolve will make commercially reasonable efforts to update the Avolve SAAS Solution, if and as required, to cause it to operate under new versions or releases of current operating systems and internet browsers, within fifteen (15) months of general availability.

Passwords, Access. City may designate and add Users and shall provide and assign unique passwords and user names to each authorized User pursuant to Avolve's then-current protocols. At Avolve's discretion, Users may be added either by Avolve or directly by City. City shall ensure that multiple Users do not share a password or user name. City further acknowledges and agrees that it is prohibited from sharing passwords and/or user names with unauthorized users. City will be responsible for the confidentiality and use of its Users passwords and user names. Avolve will act as though any electronic communications it receives under such passwords, user names, and/or account numbers have been sent by City. City agrees to immediately notify Avolve if it becomes aware of any loss or theft or unauthorized use of any of passwords, user names, and/or account numbers. City agrees not to access Avolve Cloud by any means other than through the interfaces that are provided by Avolve.

Transmission Of Data. City understands that the technical processing and transmission of City Data is necessary to use of the Avolve SAAS Solution, and consent to Avolve's interception and storage of City Data. City understands that its Users or Avolve may be transmitting City Data over the Internet, and over various networks, only part of which may be owned by Avolve. Avolve is not responsible for any portions of City Data that are lost, altered, intercepted or stored without authorization during the transmission of City Data across networks not owned by Avolve.

City Responsibilities. City will (a) be responsible for Users' compliance with this Agreement, (b) be responsible for the accuracy, quality and legality of City data and the means by which it acquired City data, (c) be responsible for cooperating and assisting Avolve as reasonably requested by Avolve to facilitate performance of its obligations and exercising of its rights under this Agreement, (d) use the Avolve SAAS Solutions and any other materials provided by Avolve only in accordance with the Documentation and applicable laws and government regulations, including complying with all applicable legal requirements regarding privacy and data protection so as to not violate the intellectual property, privacy or any other rights of any third Parties, and (e) use commercially reasonable efforts to prevent any security breach, including any unauthorized access to or use of the Avolve SAAS Solution. Should City become aware of any actual or threated security breach, City shall promptly notify Avolve and take all reasonable and lawful measures within its control that are necessary to stop the activity or threatened activity and to mitigate its effects (including, where applicable, by discontinuing and preventing any unauthorized access to the Avolve SAAS Solutions). City shall provide sufficient notice to, and obtain sufficient consent from, its Users and any other Party providing personal data to Avolve and its suppliers to permit the processing of data by Avolve and its licensors/suppliers, and their respective affiliates, subsidiaries, and service providers solely to the extent such processing of data is expressly allowed for under this Agreement, including for the purpose of disclosing it to law enforcement or other governmental authorities as directed by Avolve solely to the extent Avolve is required to do so by law, or otherwise mutually agreed to in writing by the Parties. 119
CC 09-19-2023
119 of 673

Page 18 of 34 ends

City Data Backup. The Avolve SAAS Solution is programmed to perform data backups of City data stored within the Avolve SAAS Solutions in accordance with Avolve's then-current standard storage limits and data backup practices (available upon request, with current disaster recovery and backup processes as described in Schedule 1A).

Additional data backups may be purchased for an additional fee from Avolve, and such additional data backup services shall be documented in a separate signed order under this Agreement. In the event of any loss, destruction, damage or corruption of City data caused by Avolve or the Avolve SAAS Solutions, Avolve, as its sole obligation and liability and as City's sole remedy, will use commercially reasonable efforts to restore City data from Avolve's most current backup of City data.

120
CC 09-19-2023
120 of 673

Page 19 of 34 ends

Schedule 2: Onboarding and Other Services / SOW / Pricing Contract No.

Executive Summary
This Statement of Work focuses on the migration and deployment of the current Production and Test Environments from the customer’s on-premises environment to Avolve’s SaaS Infrastructure and includes the overall time and cost required to migrate the system including setup, testing, and initial support.

High Level Scope of Work
SETUP (ON PREMISE TO AVOLVE SAAS MIGRATION 9.2 to 9.2)

The project includes 10 (ten) 30-minute weekly status meetings to cover the length of this 10 week project.

Production Environment Setup
 Provision and configure Production environment
 Avolve shall request a backup of any Avolve product databases and installation directories to be shared using one of the following methods: Avolve's encrypted OneDrive shared file server solution, SyncThing or Azure Migrate.

o The customer is responsible for providing a copy of the requested databases and installation directories utilizing one of the agreed upon methods listed above. Installation directories are listed below.
 ProjectDox Web Server (folders below will vary per customer)  \ProjectDox
 \ProjectDox.Web.UI
 \ProjectDox.Web.API
 \ProjectDox.Portal.Web.UI
 \ProjectDox.Portal.Web.API
 \ProjectDox.Permitting.Web.API
 \PDSF\WFlowDllCache (if NOT over 50GB in size compressed)  \Program Files (x86)\Avolve
 ProjectDox Application Server (all ProjectDox Services installation folders)  \Program Files (x86)\Avolve
 ProjectDox Database Server (latest Full Backup of databases listed below which will vary per customer)
 ProjectDox Database
 Portal Database
 WorkflowPersistenceStore Database
 FTM Database
 SyncThing shall be installed and configured on the Avolve SaaS file server for the customer’s new environment and the Customer will install SyncThing on their on-premises system with assistance from Avolve Software. This will create a point-to-point network between two servers and environments for the transfer.

o ProjectDox Share Folders shall be configured within the SyncThing application on the customer's side.
 UserFilesSource
 UserFilesPublish
 WFlowDLLCache (only if over 50GB in size compressed)
o The same ProjectDox Share Folders are configured within the SyncThing application on the in the Avolve SaaS environment.
121
CC 09-19-2023
121 of 673

Page 20 of 34 ends

 UserFilesSource
 UserFilesPublish
 WFlowDLLCache (only if over 50GB in size compressed)
o SyncThing application has a unique GUID created upon installation and configured in each corresponding application so that communication can only occur between those two servers.  Azure Migrate requires the installation of the Azure Migrate Agent on a temporary dedicated VM (Virtual Machine) server/workstation which will create a exact copy of the source server () where the ProjectDox File Share folders exist. This could be one or more servers depending on the customer’s hardware configuration.

Production Environment Data Migration and Configuration  Avolve shall install the matching SaaS Solution major version of the software to the Customer’s current onpremises version with upgrade to the latest point release available (latest current release of 9.2).  Avolve shall restore copies of system databases to the new SaaS server environments.  Avolve shall make necessary site configuration updates for the new SaaS environments.  Avolve shall restore the ProjectDox integrations (including with Accela and Laserfiche).  Avolve with assistance from the customer, will initiate the SyncThing/Azure Migrate file transfer providing a gradual transfer of copies of the files from the customer's on-premises installation to the new Avolve SaaS environment in the background.

o Once all files have been copied from each of the folders, SyncThing will continually monitor real-time any changes that occur in the folders keeping the production environment up to date until the cut-over date.

o Customer may be requested to restart SyncThing/Azure Recovery Agent as required for the on-premises environment.

Customer Tasks
 Provide final copy of Production databases after system lockout to Avolve provided Storage Account in Azure
o ProjectDox Database
o Portal Database
o WorkflowPersistenceStore Database
o FTM Database
 Send notification of System outage of up to 1 business day for SaaS Migration cutover date to Customer’s ProjectDox Users (
 Update any documentation relevant to the move to SaaS (i.e., new website URL)  Update integration URLs as required
 Verify all files have been transferred via SyncThing/Azure Migrate to the SaaS Cloud environment for items below and upon verification, PAUSE all active Folder Syncs. o UserFilesPublish (UFP)
o UserFilesSource (UFS)
o WorkflowDLLCache (only if over 50GB in size compressed)  Apply redirect of DNS for existing site URL to point to new Avolve Production SaaS URL  Install IE11/Edge in IE Mode Brava Viewer Components as required for internal or external staff members of the Customer requiring the use of IE11/Edge in IE Mode for file viewing and markup functionality  Refreshed SaaS Production Environment Signoff
 Uninstall SyncThing/Azure Migrate
 Decommission on-premises ProjectDox Production environment after 2 weeks of cut-over to SaaS User Acceptance Testing
Upon completion of the setup and configuration of the production environment the Customer will be provided 122
CC 09-19-2023
122 of 673

Page 21 of 34 ends

access to provide end-to-end testing to validate the system setup and functionality (system configuration, emails, integration) and document any identified issues into the issues log located on the Avolve sponsored SharePoint site for the project. Avolve will resolve any identified issues to allow the customer retest to gain acceptance. UAT (User Acceptance Testing) is allocated for a 10-business day period  Test both new and existing projects for ProjectFlow and Standard/Legacy for each type of workflow  Test integration both new and existing projects for ProjectFlow and Standard/Legacy for each type of workflow, as applicable
 Test Export and Import Process, as applicable
SaaS Production Launch
The on-premises system will be placed in maintenance mode and allow the final preparations and data transfers for the Avolve SaaS Production Environment to be conducted, including all configuration updates. After the final data cutover, the customer will conduct a final end-to-end test leading into final launch/go-live.  Customer will provide new backups of the production system databases for the Avolve team to apply for the scheduled production cutover date to the SaaS environment.  Avolve will restore the provided backups in the new SaaS environment.  The ProjectDox configurations will be updated to match the new server environment for SaaS.  ProjectDox integrations will be restored.
 The customer is responsible for redirecting the existing on-premises URL DNS for the production site to point to the new Avolve SaaS URL and disabling of the on-premises environment.

 SyncThing/Azure Migrate will be disabled on both the on-premises file server and the Avolve SaaS file server.

 Customer will be responsible for the disabling/removing of SyncThing/Azure Migrate from their on-premises environment.

Launch
The Avolve project manager will assist the customer with any product-related errors or questions about the software for 30 days post-go-live. After the 30 days go-live period the project will be considered complete, and the customer shall be introduced and transitioned to the Avolve support team. The extension of support from the project manager can be extended with the purchase of post go live subscription services program.

 Go-Live
 Transition to Support
Test Environment Setup
 Avolve shall provision new servers in the Avolve SaaS Environment for the Test Environment.

o Includes setup of the process to take a backup file of the test database and restore nightly to the TEST SQL environment for reporting.

o Setup of single County user to use Remote N-Central Account access to Test SQL.

o The customer is responsible for providing a copy of the required Test system databases per the request utilizing Avolve’s encrypted OneDrive shared file server solution.  ProjectDox Installation Folder/Directory
 Project Creator Service Installation Folder/ Directory  ProjectDox Utility Service Installation Folder/ Directory  ProjectDox.Web.UI
 ProjectDox.Web.API
 WWF Service Installation Folder/ Directory
 WCF Service Installation Folder/ Directory
123
CC 09-19-2023
123 of 673

Page 22 of 34 ends

 ProjectDox Database
 Portal Database
 WorkflowPersistenceStore Database
 ProjectDox Share Folders shall be configured within the SyncThing/Azure Recovery Agent application on the customer's side.
o WFlowDLLCache
 The same ProjectDox Share Folders are configured within the SyncThing/Azure Recovery Agent application on the in the Avolve SaaS environment.
o WFlowDLLCache
 Both SyncThing/Azure Migrate applications have a unique GUID that is created upon installation and the GUID is configured in each of the corresponding applications so that communication can only occur between those two servers.

Test Environment Data Migration and Configuration
 Avolve shall install the matching SaaS Solution major version of the software to the Customer’s current onpremises version with upgrade to the latest point release available (latest current release of 9.2).  There will be no files transfer for the test environment for files (drawing plans/supporting documents) from UserFilesSource and UserFilesPublish
 Avolve shall restore copies of system databases to the new SaaS server environments.  Avolve shall make necessary site configuration updates for the new SaaS environments.  Avolve shall restore ProjectDox integrations.
 There will be no files transfer for the test environment for drawing plans (UserFilesSource and UserFilesPublish)

 Customer may be requested to restart SyncThing/Azure Migrate as required for the on-premises environment, if applicable.

 Customer is responsible for updating and redirecting the existing on-premises URL DNS for the test site to point to the new Avolve SaaS URL and disabling the on-premises environment.

 SyncThing/Azure Migrate will be disabled on both the on-premises file server and the Avolve SaaS file server for the test environments, if applicable.

 The Customer will be responsible for disabling/removing SyncThing/Azure Migrate from their on-premises test environment, if applicable.

User Acceptance Testing
Upon completion of the setup and configuration of the test environment the Customer will be provided access to provide end-to-end testing to validate the system setup and functionality. UAT (User Acceptance Testing) is allocated for a 5-business day period.

Project Close Out
The Avolve project manager will be engaged to assist the customer with any product-related errors or questions about the software for 30 days post-live. After the 30 day go-live period, the project will be considered complete, and the customer shall resume using the support portal for assistance. The project manager's support extension can be extended with assurance service hours on a time and material basis.

ACCEPTANCE PROCESS
There will be Key Deliverables, as identified in the Project Activities/Deliverable Payment Schedule, which will be subject to acceptance by the Customer ("Acceptance"). Upon completion of each Key Deliverable, Avolve will request from the Customer a written response within five (5) business days after receipt thereof. Notwithstanding the foregoing or anything to the contrary in the Purchase Agreement, all other Deliverables provided under this Statement of Work shall be deemed to have been accepted by the Customer upon delivery. If Customer does not approve, reasons for 124
CC 09-19-2023
124 of 673

Page 23 of 34 ends

rejection must be clearly noted. Avolve will then work with the Customer to come to agreement on obtaining approval.

The Customer shall be deemed to accept any such Key Deliverable which the Customer does not accept or reject within such period. This acceptance will initiate the invoice of the applicable milestone.

PROJECT ASSUMPTIONS AND CAVEATS

1. Avolve will have full access to all Project team members from the customer as needed to complete the successful implementation and roll out of ProjectDox. This access may require the team members of the customer to dedicate specific time to specific detailed tasks within the Project Plan. Team member tasks will be more clearly defined during the kickoff and planning sessions and documented in the Project Plan.

2. Customer and its third parties and/or subcontractors will fulfill any hardware/software requirements, as identified to allow communication between Avolve Software and the Customer’s permitting system in a timely fashion to keep the Project Plan on schedule.

3. Customer and its third parties and/or subcontractors will fulfill the hardware and network requirements, as outlined in the ProjectDox/OAS Implementation Guide (a standard end user document that accompanies each version of the Software) in a timely fashion to keep the Project Plan on schedule.

4. This best approach package to implementation relies on partnership with the jurisdiction to achieve desired golive goals. To that end, a Not-to-Exceed 37 hours have been allocated to services and training on this project.

Should the customer cause or contribute to the delay of any Deliverable, extend scope of schedule, a Change Request(s) may be issued for the incremental costs associated with delay or expansion.

5. Cancellation or reschedule requests within 72 hours (about 3 days) of the upgrade/training date may result in a 20% cancellation fee. The 20% fee will be calculated on the total services for the project minus any Assurance Services.

6. All parties will prioritize their efforts to meet the Project Plan schedule to achieve a rapid roll out model. It is understood by all parties that multiple tasks may be in process at one time and Avolve may have more than one Professional Services team member working on the project at one time.

7. Client will provide adequate Project management for their own resources, and/or third parties, to collaborate with Avolve’s project manager. Client subject matter experts and applicable users will be accessible and available in a timely fashion and for adequate and reasonable durations. Avolve will ensure that meeting scheduling is adequately before these resource allocations.

8. Any optional items chosen in the Purchase Agreement/Sales Order are not included here and would require a modification to this Statement of Work.

9. Avolve and Customer agree to cooperate in good faith to complete the Services and Deliverables quickly and efficiently.

10. A list of decommissioned features and integration touch points associated to the upgrade to ProjectDox 9.2 is available for review upon request. The customer assumes responsibility for reviewing and notifying the appropriate internal and third-party persons about said changes.

11. Formatting, data and/or alterations to customized reports are not covered under this Statement of Work unless explicitly identified in the scope of work.

12. Workflow, Project template, and/or Report enhancements are not covered under this Statement of Work unless explicitly identified in the scope of work.

13. In the event the Customer delays the progression of the implementation and Avolve Software resources are placed on-hold and/or removed from the project a Change Request will be issued and all hours that have been completed to that point will be invoiced. Avolve Software will not guarantee Project Managers and/or Technical Avolve resources will be available to re-deploy immediately upon resolution of the issue. Avolve requires 4 weeks’ notice 125
CC 09-19-2023
125 of 673

Page 24 of 34 ends

of intent to restart the project, to assess available resources to determine the next available timeframe and communicate any restart costs to restart the project.

CHANGE CONTROL PROCESS
The “Change Control Process” is that process which shall govern changes to the scope of the Project during the life of the Project. The Change Control Process will apply to new components and to enhancements of existing components. The Change Control Process will commence at the start of the Project and will continue throughout the Project's duration. Additional procedures and responsibilities may be outlined by the Project Manager identified on the signature page to the Agreement and will be included in the Project Plan if mutually accepted.

Under the Change Control Process, a written “Change Request” (attached) will be the vehicle for communicating any desired changes to the Project. It will describe the proposed change; the reason for the change and the effect the change may have on the Project. The Project Manager of the requesting party will submit a written Change Request to the Project Manager for the other parties.

All parties must sign the approval portion of the Change Request to authorize the implementation of any change that affects the Project’s scope, schedule, or price. Furthermore, any such changes that affect the scope of this SOW, schedule or price will require an amendment to the SOW and/or any other part of the Purchase Agreement.

PRICING, TRAVEL AND EXPENSE
Pricing and payment terms are as set forth in the Purchase Agreement/Sales Order.  Professional Service hours will be invoiced monthly as time and materials based on the rate for the applicable resources.
 Training will be invoiced as courses are completed at the identified fixed price provided in the Purchase Agreement/Sales Order.
 No Travel and Expenses are estimated for this project. If onsite work is requested by the customer will be invoiced as incurred for trips to the Customer offices. Customer will only be invoiced for actual expenses incurred.

PROJECT ACTIVITIES / DELIVERABLES PAYMENT SCHEDULE
This is a preliminary deliverable and payment schedule that is subject to change based on discussions to occur post the kick-off of the project, provided that both the City and Avolve Software agree to the new terms in writing. This scope of work is based on a 10 week implementation schedule.

Week Phase Deliverable Deliverable/Acceptance Criteria
Week 1 Kickoff  Project Kick Off Meeting
 Project Plan
Week 2 * Setup SaaS Production Environment
Week 3* Configure SaaS Production
Environment
Deliver Functional SaaS
Production System
Week 4-5 UAT SaaS Production Environment Sign off Acceptance Document Week 6 Setup SaaS Test Environment Deliver Functional SaaS Test System
Week 7 Cutover SaaS Production
Environment
Deliver Functional SaaS
Production System
Week 7 Go Live SaaS Production
Environment Production SaaS Live Sign off Acceptance Document 126
CC 09-19-2023
126 of 673

Page 25 of 34 ends

Week 8 Configuration SaaS Test
Environment
Deliver Functional ProjectDox
Week 9 UAT SaaS Test Environment Sign off Acceptance Document Week 10 Project Completion Sign off Acceptance Document Client Success Services
* Note: the data migration is part of weeks 2 & 3 in the setup and configuration of the production environment. A final sync is done in Week 7.

STATEMENT OF WORK ACCEPTANCE
Once fully executed, this document will become the Statement of Work for the Project defined in this document. Avolve and Customer’s signatures below authorizes Avolve to begin the services described above and indicates Customer’s agreement to pay the invoices associated with these services delivered as described. -end of Schedule
127
CC 09-19-2023
127 of 673

Page 26 of 34 ends

Exhibit A: Service Level Agreement ("SLA")

SUPPORT PROCESS AND SERVICE LEVEL AGREEMENT
Avolve's current support process (Support) and service level agreement (SLA) commitments are defined below.

Support Portal. Avolve provides Support through its Support Portal (https://support.avolvesoftware.com).

All issues can be logged using the portal or through an on-call support number. City personnel receive Support Portal login credentials promptly following purchase of rights to use the Avolve SaaS Solution.

After a login is received, the City may enter, track, update, and report on trouble ticket, as well as communicate with Avolve helpdesk staff via phone, email, web meeting, and/or ticket notes. Help, FAQs, Documentation, and a Knowledge-base are also available at the Avolve support portal.

Support Hours. 8 AM – 5 PM MST, Monday through Friday (excluding standard holidays).

Planned Downtime. Avolve or its third-party agent may render the Avolve SaaS Solution unavailable in order to perform upgrades, updated, patches, enhancements and routine maintenance activities, so long as the Avolve SaaS Solution is only unavailable to City and its City Users outside of the hours of 7 AM through 9 PM East Coast Time on business days during the Subscription Term. Avolve shall provide no less than five (5) days advance notice to City of any planned downtime. City acknowledges that in the case of emergencies, Avolve or its third-party agents may render the Avolve SaaS Solution unavailable in order to address the emergency. In such situations, if reasonably feasible, Avolve will provide notice to City in advance of rending the Avolve SaaS Solution unavailable or, if not reasonably feasible, notice to City promptly following the rendering of the Avolve SaaS Solution unavailable. City understands and agrees that Avolve shall not be liable for any such interruption in access to the Avolve SaaS Solution for downtime occurring pursuant to this paragraph (collectively, referred to herein as "Planned Downtime").

On-Site Emergency Support. City may request on-site emergency operational support services as a separate and distinct billable service. In such cases and at its discretion, Avolve will dispatch appropriate technical staff to deliver on-site technical services.

Problem Determination and Resolution. Avolve resources are allocated to resolve reported problems based on the severity level as described in the following table. Avolve uses commercially reasonable efforts to provide a prompt acknowledgement, acceptable resolution, workaround, or a plan for the provision of a resolution or acceptable workaround in the timeframe set forth below:

Incident Response, Resolution, and Restoration Times
Severity Level System
Down Critical High Medium Low
Response Time 1 hour 4 business
hours
12 business
hours
24 business
hours
48 business
hours
Resolution
Time
4 hours 6 hours 24 hours
Reasonable
Best Effort
Reasonable
Best Effort
Incident
Reports 24 Hours n/a n/a n/a n/a
*Normal Business Hours: 8:00 a.m. through 5:00 p.m. Mountain Standard Time, Monday through Friday (excluding standard holidays).
128
CC 09-19-2023
128 of 673

Page 27 of 34 ends

Support Classification Definitions:
• Response Time. Once a problem has been reported, the City receives an acknowledgement by email, chat, phone or the through the support portal. Avolve will begin the process of problem determination and resolution at this point. The time the ticket is submitted, and the response time will be logged to ensure SLA is met.
• Status Updates. During the problem determination and resolution process, City may receive regular communications, via email, chat, phone, or the support portal, as to the status of the problem determination and resolution. All communications should be logged in Avolve's support system including date, time, and contact name. This helps Avolve and the City determine the status and duration of the issue reported. Any communications outside the support portal, unless scheduled by Avolve Support such as an online conference (e.g., Zoom or Teams), will not be considered as part of Avolve's SLA. Tickets forwarded to Avolve Development/QA or 3rd Party Software company for further analysis or patch development, may result to delayed updates to the City.
• Resolution Time. It is the time the issue should be resolved. In some instances, a resolution may still be a temporary fix beyond the viable workaround. This incident occurs if the solution requires a product patch and/or product upgrade that result to a longer resolution schedule. • Severity Re-classification. Avolve and the City can reclassify the severity of a ticket if required.

Severity Type Definitions:
• System Down: A complete system failure impacting City's ability to use the system that affects their business operations. From a time management perspective, it is urgent and important.

Examples of a system down severity is when all users are unable to login or various errors occur simultaneously for all users. Avolve Support will respond to the ticket within 1 hour and try to restore the system within 4 hours. City's administrators, IT, and/or users experiencing the issue may need to be available to help address specific tickets. If it requires further investigation and longer resolution time, a temporary workaround (i.e., restoration) will be determined with the City to allow operations to proceed during business or non-business hours.

Status updates will be provided periodically, on a System Down tickets 24x7 until resolution.

Infrastructure issues are often resolved quickly by service or system restart. Any potential system alerts will be promptly addressed in an effort to avoid issues from reoccurring. Avolve will create a new ticket with a low severity rating if the issue has been resolved but require further root-cause analysis.
• Critical: An application failure impacting 1 or more end-users' ability to use the system and affects critical operations that need to be addressed immediately. From a time management perspective, it is urgent and important for some users. Examples of a critical severity is when 1 or more users are unable to upload files, batch stamp approved plans, open several files, or run reports after several attempts. Avolve Support will respond to the issue within 4 hours and try to resolve the issue within 6 hours. City's administrators, IT, and/or users experiencing the issue may need to be available to help address specific issues. If it requires further investigation and longer resolution time, a temporary workaround (i.e., restoration) will be determined with the City to allow operations to proceed during business hours. Critical tickets will be immediately worked on until restoration from Monday to Friday (excluding US holidays) and within business hours. Any issue that requires work beyond work hours will be addressed on 129
CC 09-19-2023
129 of 673

Page 28 of 34 ends

Cupertino City CouncilSeptember 19, 2023

Cupertino City Council
September 19, 2023