Written Communications (Updated 10-18-2023) — Cupertino City Council, October 17, 2023 (part 1 of 2)

CC 10-17-2023
Written
Communications
Oral
Communications
From: Santosh Rao
To: City Council; Cupertino City Manager"s Office; Christopher Jensen; City Clerk Subject: Dear city council, THINK BIG, not SMALL.

Date: Wednesday, October 11, 2023 6:54:39 AM
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Dear city clerk,
Please publish my letter in written communications for the next city council meeting.

Hello City Council,
Thank you to the council members who voted to support the sister cities commission last night and retain a small spend on a program that builds lifetime bonding for families with the city.

On a program that involves students in ways that endear them forever to the city they grew up in. On a spend that is unique to the culture of Cupertino. On a set of sister city commission volunteers who give their heart and soul to the community for a genuinely GOOD cause.

Thank you to the council members who voted in favor of a decent and good program that builds lifetime bonds for residents and the city.

To all of you, please volunteer your time to contribute so you personally experience the program.

To the council members who gave the agenda item a laborious and protracted inspection on smalmamounts of finances such as meeting room expenses, gift expenses, festival feeplease READ this.

We do NOT elect you to waste your time and the precious time on the Dias for such small matters as meeting room expenses, gift expenses and certainly not to cut community festivals which residents very much enjoy.

Your time on Dias is limited and precious.

As an active resident speaking for myself but with the typical interests of young families, I would like to see my council members THINK BIG and do BIG things for our city such as fund and prioritize in new trails, new parks, new equipment for parks, fund and prioritize park festivals, attract business to Cupertino, prioritize getting a good tenant to backfill the Sprouts location, attract and grow the retail clients in Cupertino so we shop and eat local etc.

We DO NOT vote you to spend time nickle and diming on gift expense and meeting rooms etc.

Please save your Dias time for BIG things and priorities. Please fund and prioritize items that will outlast not only your tenure but all our lifetimes.

This means you spend time on Capital project funding that enables new lifetime lasting and beyond services for residents such as parks, trails, local economy, safe roads, minimize traffic and crime issues.

This means you ruthlessly cut wasteful spending like study projects on too many topics rather than cutting actual services to residents or raising our fees.

All of you need to READ THE ROOM. Work like adults with each other, understand what residents want and deliver BIG THINGS.

If last night were a meeting in a corporate company this morning you would be having a performance conversation with your management and next performance cycle you would be fired for what has now been repeat behaviors of going after small items, persisting with the same behaviors despite feedback, NOT READING the room, not prioritizing resident feedback, not prioritizing resident services that actually contribute something meaningful and build a community bonding with the city.

Please THINK BIG, not small.

Thanks,
Santosh Rao
CC 10-17-2023
Written
Communications
Oral
Communications
From: Rhoda Fry
To: City Council; City Clerk
Subject: City Council October 17 Non-Agenda Comment
Date: Tuesday, October 17, 2023 3:02:13 PM
Attachments: 23-094 Service Order (2).pdf
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Dear City Clerk, please include the below and attached for City Council October 17 NonAgenda Comment October 17, 2023
Dear City Council,
Many of you ran your campaigns on TRANSPARENCY.

I am asking for you to uphold your campaign promises.

I have 3 transparency asks and 3 fiscal asks.

Transparency asks:

1. Record the Parks and Recreation meetings. The City Manager made a unilateral decision to terminate recording these meetings. This is a policy decision that needs to be made by Council. Especially because Staff is proposing sweeping changes to the Sports Center and Golf Course, it is imperative that there is a record of these meetings beyond rudimentary minutes. We have been reimbursed $68 per hour for our video services to Silicon Valley Clean Energy. Are you telling me that we don’t have $2000 or so to cover our Parks and Rec meetings for a year?

2. I continue to be puzzled by the CDTFA audit and I am asking for candor from our City Staff. What did you know and when did you know it? The City stopped paying Apple its share of taxes in Q1 of 2023. Consequently, we knew that we’d likely be paying that money back. Yet in April 2023, Staff assumed that we would not be paying taxes back in its budget estimates. Why? Why didn’t staff provide a pay-back scenario? Related News Articles:

Mahoney, L. (2023, August 30). Lawmakers ask Newsom to save Apple, eBay hometowns’ tax deals (1). Bloomberg Tax. https://news.bloombergtax.com/daily-tax-report-state/lawmakersask-newsom-to-save-apple-ebay-hometowns-tax-deals Mahoney, L. (2023, September 7). San Jose fights California tax department over revenue from eBay. Bloomberg Tax. https://news.bloombergtax.com/daily-tax-report-state/san-jose-fightscalifornia-tax-department-over-revenue-from-ebay Mahoney, L. (2023, October 11). Confused Cupertino leaders prepare to repay tax from Apple Sales. Bloomberg Law. https://news.bloomberglaw.com/tech-and-telecom-law/confusedcupertino-leaders-prepare-to-repay-tax-from-apple-sales

3. Why is City Staff considering a new Sheriff building without direction from Council? What happened to our work program? See attached.

Fiscal asks:

1. Cupertino should increase the business-license tax. Neighboring Cities have robust business-license taxes. A head-tax is a business-license tax that is larger for businesses with more employees. Mountain View’s maximum head-tax is $150 per employee. Palo Alto bases their business-license tax on square footage with a maximum of $500K per year. Los Gatos bases theirs on gross receipts. The City of Santa Clara’s revised Business license tax will raise $6M for that City annually. If we’re considering increasing sales-taxes and hotel taxes
https://abc7news.com/google-head-tax-mountain-view-measure-p-did- pass/5805822/#:~:text=
(KGO)%20%2D%2D%20Mountain%20View's%20controversial,city's%20traffic%20an d%20social%20services.
https://www.cityofpaloalto.org/Business/Business-Tax-Implementation/Business-TaxOrdinance https://www.losgatosca.gov/2800/Business-License-Modernization-Ballot-Me https://www.santaclaraca.gov/our-city/departments-a-f/finance/business-license-tax2023-update

2. Cupertino needs to increase the percentage of property tax revenue that it receives from the State. Cupertino is nearly last in Santa Clara in the percentage it receives in property-tax revenues.

3. My ask is that the Community SHOP IN CUPERTINO. For every $100 you spend on taxable items in Cupertino, Cupertino gets a buck. SHOP SHOP SHOP!!! Sincerely,
Rhoda Fry
Consultant:

Contact: Name: Katie Bipes Email:

Phone: 415.982.9130
Project:

Scope of Work:

City Project Management
Fiscal/ Budget
Master Agreement Amount: 170,000.00
76,000.00
This Service Order: 7,500. 00

0.00 86,500.00
Approvals
Appropriation Certification: I hereby certify that an unexpended appropriation is available in the above fund for the above contract as estimated and that fund are available as of this date of signature.

City Finance: Date:

Management Analyst
City of Cupertino

MASTER AGREEMENT
SERVICE ORDER NO. 2
Total Previously Encumbered:

Evaluation of the redevelopment opportunities initially for the City Hall, Civic Center, Sports Center, and subsequently other target sites (Golf Course, Service Center and City Hall Annex). iden7fy the menu of residen7al product types (market-rate and BMR) compa7ble with civic uses that are marketable with accompanying top line product positioning and value estimates.

Iden7fy housing development op7ons based on market demand, rent levels (market and BMR), unit types and mix, and the City’s program and services required on each parcel.

Prepare preliminary financial analyses to determine revenues and value generated by private uses that can be used to offset development and operating costs associated with public uses.

Iden7fy a menu of public/ private partnership and project delivery approaches (i.e., financial tools and structures) that can be used in the projects.

Deliverables: Briefing Book of key exhibits in a format suitable for inclusion in a Staff Report to Council.

Account No.: 420-99-047 700-702
Project Number: FVAR 002.01.01
Master Agreement # : 2023-031
Master Agreement Amount: $170,000.00
Effective Date: 8/ 29/ 2023
Agreement End Date: 12/ 31/ 2026
1787) Cumming Management Group, 475 Sansome St, Suite 700, SF, CA 94111 [email protected]
Managing Department: Public Works Project Manager: Susan Michael CIP Prelim Planning & Design - Cost Estimate for Sheriff's Bldg CIP Manager: Date:

Total Liquidated Encumbrance:

Master Agreement Unencumbered Amount:

Consultant: Date:

City of Cupertino - Cumming Group, Inc.

Master Agreement Page 1 of 1 Service Order No. 2
John Olsson Sep 12, 2023
Sep 12, 2023
Sep 12, 2023
475 Sansome St., Suite 700 | San Francisco, CA 94111 | ( 415) 748- 3080 | ( 415) 748- 3090 www. ccorpusa. com
1 City of Cupertino – SHERIFF OFFICE

COST MANAGEMENT PROPOSAL
August 17th, 2023
Matt Morley – Assistant City Manager,
City Managers Office
10300 Torre Avenue
Cupertino, CA, 95014
Proposal No: 23-2362
RE: Sheriff Office, Cupertino, CA
Cost Management Services Proposal
Dear Matt:

Thank you for giving Cumming the opportunity to work with you on the above- mentioned project. Cumming has a long history of working collaboratively with owners and developers across the United States. Our team members are skilled in fostering an atmosphere of innovation, responsibility, responsiveness, and honest communication. Our proactive approach, along with our communication skills, helps keep the entire team ever mindful of budget, risk, and schedule parameters. We will work closely with all stakeholders within the team to ensure your project is delivered in a way that exceeds your expectations.

Further to your request for provision of Cumming’ s cost management services related to the New Sheriff’ s Office project, please find the following documents, for your review. 1) Project Understanding
2) Cost Management Scope of Services and Fee
3) 2023 Hourly Rates
If we can answer any further questions, please do not hesitate to contact us.

Respectfully submitted,
Vaughan Clarke
Managing Director
Cost Management
vclarke@ccorpusa. com
C: 415-982-9130
475 Sansome St., Suite 700 | San Francisco, CA 94111 | ( 415) 748- 3080 | ( 415) 748- 3090 www. ccorpusa. com
2 City of Cupertino – SHERIFF OFFICE

COST MANAGEMENT PROPOSAL

1. SECTION 1 - PROJECT UNDERSTANDING
We understand the scope of work includes demolishing an existing building and the construction of a new 20,000 sf single- story office building and associated sitework improvements in Cupertino, CA.

2. SECTION 2 - SCOPE OF SERVICES and FEE
Proposed Base Scope Services Include:

Prepare a single Statement of Probable Cost (SOPC) at the Feasibility stage.

Review, quantify, and price all available design documentation. o Kick-off meeting with project team.
o Generate cost model including all direct construction and soft costs. o Prepare a single revision to the SOPC based on project team feedback.

Exclusions:

Life cycle cost or total cost of ownership analyses.

Reconciliation with general contractor or 3rd party estimator.

Our Time and material fee, for the above service is $7,500. Based on hourly rates provided in Section 3. Below.

Our fees assume any required design information ( including drawings, specifications, and reports) for the performance of our work will be provided electronically at no cost to Cumming. PDF is the preferred electronic format.

The estimates will be presented in an industry standard or custom format to suit both design team’s review and owner preference.

Fees are valid for 90 days from the date of this proposal. Should any of the above tasks be deleted from our scope of services, we reserve the right to adjust the remaining fees to reflect possible resultant changes to the scope of the remaining service.

Please note we will require written authorization to proceed and acceptance of the proposed contract attached to this letter. We are excited to work with you to provide comprehensive cost management services and look forward to the opportunity to add value to your project.

Should this proposal be acceptable, please sign and return:

City of Cupertino
Authorized
Signature:

Print Name:

Print Title:
475 Sansome St., Suite 700 | San Francisco, CA 94111 | ( 415) 748- 3080 | ( 415) 748- 3090 www. ccorpusa. com
3 City of Cupertino – SHERIFF OFFICE

COST MANAGEMENT PROPOSAL

3. HOURLY RATES
2023 HOURLY RATES

COST MANAGEMENT

DISCIPLINE HOURLY RATE
Vice President $ 350.00
Managing Director / Director / Regional Director $ 300.00 Associate Director $ 225.00
Senior Cost Manager $ 200.00
Cost Manager $ 185.00
Assistant Cost Manager / Estimating Technician / Intern $ 125.00 SO_02 Cumming_sheriffs bldg cost
Final Audit Report 2023- 09-12
Created: 2023- 09-12
By: Julia Kinst ( juliak@cupertino. org)
Status: Signed
Transaction ID: CBJCHBCAABAAdH1mTzCIfrC4AJEBi2K9ledJSu83PDIt SO_02 Cumming_sheriffs bldg cost" History
Document created by Julia Kinst ([email protected])
2023- 09- 12 - 8:34:15 PM GMT- IP address: 216. 198. 111. 214 Document emailed to John Olsson ([email protected]) for signature 2023- 09- 12 - 8:35:17 PM GMT
Email viewed by John Olsson ( jolsson@cumming- group. com) 2023- 09- 12 - 9:04:09 PM GMT- IP address: 213. 188. 78.87 Document e-signed by John Olsson ([email protected]) Signature Date: 2023- 09-12 - 9:04:39 PM GMT - Time Source: server- IP address: 12.1.37.226 Document emailed to Susan Michael ([email protected]) for signature 2023- 09- 12 - 9:04:40 PM GMT
Email viewed by Susan Michael ([email protected])
2023- 09- 12 - 9:26:06 PM GMT- IP address: 104. 47.73.254 Document e-signed by Susan Michael ([email protected]) Signature Date: 2023- 09-12 - 9:26:17 PM GMT - Time Source: server- IP address: 64.165. 34.3 Document emailed to Julia Kinst ([email protected]) for signature 2023- 09- 12 - 9:26:19 PM GMT
Document e-signed by Julia Kinst ( juliak@cupertino. org) Signature Date: 2023- 09-12 - 10:14:07 PM GMT - Time Source: server- IP address: 216. 198. 111. 214 Agreement completed.
2023- 09- 12 - 10:14:07 PM GMT
CC 10-17-2023
Item #1
Approval of Joint Powers
Agreement to establish the
Cities Association of Santa
Clara County Joint Agency
Written Communications
From: Kitty Moore
To: Christopher Jensen; Pamela Wu; City Clerk
Subject: Written Communications and Questions Item 1 CC Agenda 20231017 Date: Monday, October 16, 2023 9:06:14 AM
Hi,
The definition and rights of Associate Members is unclear to me.

I have located the following website which has définition for “local agency”:
https://firstamendmentcoalition.org/2009/06/what-constitutes-a-local-agency/ “The term “local agency” is defined at Government Code section 6252. A local agency is “a county; city, whether general law or chartered; city and county; school district; municipal corporation; district; political subdivision; or any board, commission or agency thereof…” Cal Govt Code Section 6252(a). “‘State agency’ means every state office, officer, department, division, bureau, board, and commission or other state body or agency…” Cal Govt Code Section 6252(f). The term “local agency” also includes any entities that qualify as “legislative bodies” under subdivisions (c) and (d) of section 54952 of the Government Code.”
The JPA Agreement allows for non-city local agencies, these apparently would include Santa Clara County, various school boards, water district, sewer district, and “political subdivisions.”
Perhaps hospital districts, community college districts, and others would be included.

Please provide a complete list of all of the types of Associate Members that fit the definition. Pleaser specifically State what kinds of “political subdivisions” qualify.

Please also state what rights to access the JPA leadership these organizations would have and the change this may or may not be making from the existing agreement and By-Laws.

Thank you,
Kitty Moore
Kitty Moore
Councilmember
City Council
[email protected]
(408) 777-1389
CC 10-17-2023
Item #2
Ratifying Accounts Payable
for periods ending Sept 1,
Sept 8, Sept 15, Sept 22, Sept
29 Written Communications
From: Kitty Moore
To: Pamela Wu; Christopher Jensen; City Clerk
Subject: Written Communications and Questions CC 20231017 Agenda Item 2 Date: Monday, October 16, 2023 9:40:25 AM
Hi,
The following is for Written Communications and questions:

On PDF 71 there is a $4,500 payment to Gonsalves and Sons, however I could not locate the Exhibit A Scope of Work in the amended contract:
https://records.cupertino.org/WebLink/DocView.aspx?
id=1025641&dbid=0&repo=CityofCupertino&searchid=1e1c01f3-8a47-4827-a809- 7e232b8d559b
I ask because they were originally hired to support the Legislative Review Committee which this council abolished.

The first amendment also references but does not include Exhibit A Scope of Work:
https://records.cupertino.org/WebLink/DocView.aspx?
id=993764&dbid=0&repo=CityofCupertino&searchid=1e1c01f3-8a47-4827-a809- 7e232b8d559b
The original contract does include Exhibit A Scope of Work:
https://records.cupertino.org/WebLink/DocView.aspx?
id=946417&dbid=0&repo=CityofCupertino&searchid=1e1c01f3-8a47-4827-a809- 7e232b8d559b
The original Scope of Work is inconsistent with the work actually being performed now and we pay more each month than we originally did.

Where are all of the reports we are supposed to have received? I really found them helpful.

Thank you,
Kitty Moore
Kitty Moore
Councilmember
City Council
[email protected]
(408) 777-1389
CC 10-17-2023
Item #5
Stevens Creek Blvd/Calabazas
Creek Storm Drain Repair
Emergency Work Status Report
Written Communications
From: Kitty Moore
To: Pamela Wu; Kirsten Squarcia; City Clerk
Cc: Chad Mosley
Subject: Agenda Item 5 Written Communications and Questions Date: Sunday, October 15, 2023 6:02:29 PM
RE City Council Agenda Item 5, October 17, 2023
Dear City Manager and City Clerk,
Please pull item 5 from Consent. My questions are also submitted to Staff below, and this email is provided for submission for Written Communications.

The continuation of the Stevens Creek Boulevard/Calabazas Creek Storm Drain Repair Emergency Work Status Report is missing details to authorize the continuation. The requested information should be easy to provide given this is an unusual “emergency” circumstance and the cause would have been documented, however the Staff Reports do not provide the evidence of the damage or extent of the project. I respectfully submit the following questions and requests for information:

Please provide the extent of 54” Corrugated pipe replacement – how many linear feet and what will it be replaced with? Please send the plan set to Council.

How will the existing crushed pipe be replaced in simple terms? What was the in-house cost estimate?
Why do we prefer to avoid emergency replacements?
Is further replacement imminent? Is more of this pipe expected to fail? If not, why not? Why did it fail? Age? Rust? Any speculation?
What hydrologic area fed this pipe (there should be a hydrology study which determined the initial 54” CMP size)? Has that area changed?
Was this pipe designed for a 10-year storm or a 100-year storm. (What has Cupertino been designing the storm drain system to?). The last City Council meeting indicated our storm drains are designed to a 10-year storm, I want to verify this.

Please provide the photographs showing the damage to the pipe which may have led to this emergency status. Why is it imminent danger?
When was the 54” CMP installed? As we are aware, these fail over time.

Thank you,
Kitty Moore
Kitty Moore
Councilmember
City Council
[email protected]
(408) 777-1389
CC 10-17-2023
Item #6
Amend the established
City Council meeting
calendar through January
17, 2024
Written Communications
From: Lisa Warren
To: City Clerk; City Council
Subject: Pulling of Item, or Correction needed for Consent item 6 on CC October 17 agenda Date: Monday, October 16, 2023 10:19:18 PM
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

City Council and City Clerk,
Please note an error on the third page of the Resolution for Item 6 Subject Amend the established City Council meeting calendar through January 17, 2024
Staff report refers to Resolution No 23-113
There are actually 3 pages of the resolution that are labeled Page 2.

The error is this:
*Tuesday, October 3, 2023 6:45 meeting is listed as unchanged. -- It should indicate that the Oct 3 meeting was 'Moved due to Mayor International Travel' .

In addition,
*The October 10 Special Meeting is not listed.

Thank you,
Lisa Warren
CC 10-17-2023
Item #7
Options for construction
of a City Hall facility
Written Communications
From: Kitty Moore
To: City Clerk; Kirsten Squarcia
Subject: Written Communications CC Agenda Item 7 20231017 Date: Monday, October 16, 2023 3:28:39 PM
Attachments: City Hall Subcommittee Slides and Recommendation.pdf Dear City Clerk,
Please include the attached for Written Communications Item 7.

Thank you,
Kitty Moore
Kitty Moore
Councilmember
City Council
[email protected]
(408) 777-1389
Written Communications for February 21, 2023 Special City Council Agenda Item 1: City Hall Renovation • The City Hall Subcommittee assigned by Council, consisted of Councilmember Jon Willey and Councilmember Kitty Moore. The first meeting coordinated with Staff, in particular the CIP Manager and Public Works Director, was held August 2, 2022, the building was toured, need for the project discussed, and future topics and scheduling were planned as reflected in the presentation slides provided by Staff. There is also a vast amount of support documents online. • During the course of the multi-session meetings of the Subcommittee, Staff determined that moving the EOC to the new Torre Avenue City Hall Annex building would be an excellent idea, and that project is moving forward to locate 1,300 sf of EOC in that building. • The following 3 slides show the Staff Recommendation to the City Hall Subcommittee to renovate the City Hall.
• Following the 3 slides are slide decks provided by Public Works in their comprehensive review of this project.
-Councilmember Moore
Meeting #5 - 10/21/2022
Topic: Funding & Summaries
City Hall Subcommittee
We recommend proceeding with the following projects:
• Full Renovation of City Hall building (Seismic, HVAC, IT, Interiors, etc.), budgeting $26M. Consider upgrading to “Essential Facility” standards ($4M). Hire consultants to perform workplace planning (to confirm growth projections), and cost analysis.
• Add parking behind Community Hall, budgeting $350,000 (scope and budget to be confirmed, will be part of existing Civic Center Parking project) • As part of CIP Program discussions for FY23-24, consider hiring Consultants to develop schedule and requirements for City Hall demobilization/mobilization strategy and communications.

CIP Program Strategy
• CDTFA Audit
• Potential for substantial short- and
long-term impacts
• Ability to fund additional CIP Projects
• Use of fund balance above the
unassigned amounts require a 3-year
payback plan both for General and
Capital Funds
• Capital Reserve has a min $5M reserve
Other Considerations
Meeting #2 Topic: Structural Analysis
9/01/2022
City Hall Subcommittee
• SEPT. 1: Structural Analysis – Compelling reasons for the project (a.k.a. Seismic & MEP Deficiencies)
• SEPT. 22: EOC – cost drivers, location options, and
justifications
• OCT. 13: Programming – Staff & Community program
requirements in the space (a.k.a. Space Planning)
• OCT. 27: Parking – use analysis and code requirements • NOV. 10: Funding & Recommendations for Council
Upcoming Meeting Agendas
SEPTEMBER 1
Agenda
TOPIC: Structural Analysis – Compelling reasons
for the project (a.k.a. Seismic & MEP Deficiencies)

1. 2005-06 Structural Analysis: review of the1965
and 1986 design and construction

2. 2011 Structural Analysis and 2012 Essential
Facility Analysis

3. 2014 City Hall Alternates Study: Structural
Evaluation

4. 2021 Seismic Evaluation – Tier 1

5. Summary and Recommendations
2005 – 2006 Structural Analysis
1965 & 1986 Construction Documents
• 24,233 SF
• Type 5, B-2 (1hr)
• Council Chambers on
main floor, and an
open basement which
housed mechanical
and electrical
equipment
1965 Original Design & Construction
• Upgrade to Essential
Facility for EOC
• Renovation of the lower
level to accommodate
workplace
• Opened the lower level
to the excavated
exterior terrace
1986 Renovation
2005/06 Structural Analysis
determined the need for
additional shear walls,
reinforcement of the
existing shear walls, and
improvements to the roof
to lessen the loading and
strengthen the diaphragm.
2005/06 Structural Report
2011 – 2012 Reports
Examining Structural Compliance with
1985 UBC “Essential Facility” Requirements
• The loading of the upper level
was underestimated by
approximately 45 – 59%
• The loading of the lower level
was underestimated by
approximately 24%
• Overall the building’s loading
was underestimated by
approximately 34%
• The concrete is code compliant,
but steel reinforcing and
anchoring requires improvement
2011 Structural Analysis by AKH: Deficiencies
• Improvements to the shear walls:

Steels reinforcement, added
plywood, anchoring, etc.
• Add shear walls at upper level
• Remove heavy roof tiles and
improve roof diaphragm
• Improve diaphragm chord
connections by welding plates to
beam webs
• Add steel and/or carbon fiber
‘jackets’ to concrete columns
and improve column ties
2011 Structural Analysis by AKH: Remedies
• HVAC equipment and
infrastructure is 25 years past its
life time.
• HVAC system is terribly inefficient
and costly to operate. The
controls are severely outdated.
• Electrical equipment, fixtures,
main switchboard and
distribution system installed in
1965, are beyond their useful life.
• Emergency power system
requires full upgrade from 1965
system
2012 Essential Services Facility Analysis by
Perkins & Will, AKH and PAE: Deficiencies
• Structural Analysis is essentially
the same as 2011 report.
• Architectural: add one FR
partitions and smoke partitions
• Architectural: change out finishes
to be code complaint for
fire/smoke ratings
• Architectural: Roof assemblies
must be Class A. The equipment
attachments are not compliant.

The report presented four scenarios for each system’s remedies:
a. No Building Upgrade (EOC relocation)
b. Seismic Upgrade - Minimum scheme (EOC incorporation) • Shear walls & Concrete walls improvements
• Roof tile & equipment rework, with possible adjustment to roof profile • Seismic supports for HVAC equipment and ductwork
• 20% of cost for ADA upgrade
c. Infrastructure Upgrade – Moderate Scheme
• Includes all items from Seismic Upgrade
• Fire & Life Safety upgrade to meet current codes
• MEP upgrade to meet operation requirements as Essential Services Facilities • Energy efficiency improvements to HVAC and enclosure systems • Full ADA/Accessibility upgrade
d. Building Replacement
2012 Essential Services Facility Analysis by
Perkins & Will, AKH and PAE: Remedies
2014 City Hall Alternates Study
Structural Evaluation as part of the
Civic Center Master Plan
At the 8/19/2014 meeting, Council requested a high-level feasibility study of the existing City Hall prior to determining a preferred Civic Center Master Plan.

The Council directed staff to bring forward Master Plan alternatives and cost estimates for the following elements:
• City Hall options including: seismic retrofits with and without an Emergency Operations Center (EOC), a remodel of City Hall, and a potential new City Hall;
• Parking solutions for the existing and projected parking deficit including under Library Field, behind the Library, and under a potential new City Hall; • Library Program Room expansion options.
2014 Structural Analysis by Tipping Mar
Five design options were under consideration for City Hall; the first three options consider structural strengthening of the existing building.  Option A: Seismic Strengthening, non-Essential Services Facility (EOC Relocation). Includes:
• All recommendations from 2012 report. Noted that Column ‘jackets’ could be replaced with the addition of steel columns.
• Seismic improvements to non-structural elements such as suspended ceilings, partition walls, and glazing systems
 Option B: Seismic Strengthening, Essential Services Facility (EOC Incorporation). Includes:
• All structural recommendations from Option A.
• Seismic improvements to non-structural elements …to meet Essential Services Facility performance requirements
 Option C: Complete architectural remodel. Includes:
• All structural recommendations from Option A and B.
• New large light court at building’s center
2014 Structural Analysis by Tipping Mar
2021 Seismic Evaluation
Tier 1 Analysis
Two scenarios were considered:
• Scenario One: “Essential Facility” Risk Category IV, available for Immediate Occupancy following a BSE-1E seismic event, and available for Life Safety following a BSE-2E seismic event. The performance requirements address structural
and non-structural elements.
• Scenario Two: Typical Office Building, Risk Category II (EOC relocated) with the performance criteria of “Collapse
Prevention” following a BSE-2E seismic event.
2021 Structural Analysis (MME): Scenarios
Seismic Remediations required for Essential Facility (IV) occupancy:
• Improve Roof Diaphragm Shear capacity (nailing, loading) • Improve the Roof Diaphragm Collector Splice Capacity
• Improve the Anchor Bolt Connections at top of Shear Walls • Improve the Upper Floor Concrete Shear Wall Flexural Capacity and add Boundary members
Seismic Remediations required for both Essential Facility (IV) occupancy and Office Building (II) occupancy:
• Upgrade the Out of Plane Connection of Veranda Beam
• Improve the Upper Floor Concrete Shear Wall Shear Capacity 2021 Structural Analysis: Remedies
The following structural scopes require additional
evaluation to confirm the requirements, but we believe this work is also required.

Seismic Remediations required for Essential Facility (IV) occupancy:
• Ground floor Wall [Horizontal] Reinforcing at Openings • Improve Columns Reinforcement ties for Confinement
• Improve Foundation Dowels’ capacity
Seismic Remediations required for both Essential Facility (IV) occupancy and Office Building (II) occupancy:
• Add Continuous Cross Ties at Upper Floor Shear Wall
• Repair Upper Floor Concrete Shear Wall adjacent to diaphragm openings • Repair Column Splices and Girder Stirrups
2021 Structural Analysis: Remedies
Summary & Recommendations
While the focus of the reports may vary, the findings are consistent regarding the status of the structural system:
• The building relies on concrete shear walls for lateral load resistance and a combination of concrete walls and isolated concrete columns to support the gravity loads. These elements do not have sufficient ductility to resist seismic lateral displacements without sustaining significant damage.

Damage to these critical structural gravity load-resisting elements could result in collapse of the roof structure. The life safety and economic risk could be substantial.
• The building does not comply with either the Essential Services Facility requirements or [Regular Building] evaluation criteria unless a seismic strengthening is undertaken. The 2021 findings are similar to the findings in the previous reports.

Summary

1. Seismic Upgrade of the building: will trigger some
additional work, like ADA/Accessibility improvements.

2. HVAC and other Infrastructure systems: how can you not replace these systems that are 50+ years old?

3. Seismic + HVAC/Infrastructure + Accessibility/ADA work will affect over 75% of the building, which leads us to consider a full interior renovation project.

Scope of Work Scenarios
Aspects to consider
Comments & Consensus?
Meeting #3 Topic: EOC
9/22/2022
City Hall Subcommittee
• SEPT. 1: Structural Analysis – Compelling reasons for the project (a.k.a. Seismic & MEP Deficiencies)
• SEPT. 22: EOC – cost drivers, location options, and
justifications
• OCT. 13: Programming – Staff & Community program
requirements in the space (a.k.a. Space Planning)
• OCT. 27: Parking – use analysis and code requirements • NOV. 10: Funding & Recommendations for Council
Upcoming Meeting Agendas
SEPTEMBER 22
Agenda
TOPIC: EOC

1. EOC Operational overview

2. Current EOC and back-up location

3. Potential EOC locations

4. EOC cost information

1. EOC Operational Overview
EOC Orientation 2022
Emergency Operations
EOC Orientation 2022
• WHEN would we activate?
• WHO activates the EOC?
• WHERE is the EOC?
• HOW is it organized?
• HOW does the EOC function?
For
• Inter-Agency Coordination
• Executive Decision Making
• Information Collection, Evaluation, Dissemination
• Priority Setting
• Resource Management
EOC Orientation 2022
The EOC activates WHEN there is a need

EOC ACTIVATION LEVELS
1 2
3 EOC Orientation 2022
The EOC activates WHEN an incident happens
• Incident Stabilization
• Life Safety
• Protect property
• Preserve the environment
• Restore services
• Facilitate recovery
EOC Orientation 2022
EOC Orientation 2022
WHO activates the EOC?
• The Director of Emergency Services (the
City Manager) or their designee

EOC Orientation 2022
WHERE is the EOC?

Cupertino Service Center Alternate EOC
Primary
10300 Torre Ave
Cupertino, CA 95014
Alternate
10555 Mary Avenue
Cupertino, CA 95014
The EOC
EOC Orientation 2022

EOC Orientation 2022
• HOW is it organized?
ICS
The Incident Command System
EOC Orientation 2022
SEMS
The Standardized Emergency Management System
NIMS
The National Incident Management System
Field Response
EOC Coordination Levels
Department Operations Centers__
Partner Agencies and Stakeholders__
City Leadership __
State
Santa Clara County EOC
City of Cupertino EOC
SEMS
Standardized Emergency Management System
EOC Orientation 2022
FEMA
Training
City of Cupertino Emergency Management Training Program EOC Orientation 2022
Baselin
e
Trainin
g
• Foundational Training Available online
through FEMA
Quarter
ly
Trainin
g
• Includes DSW and EOC training
• Based on EOC position and staff interest
Quarterl
y
Exercise
s
• Tabletop and Functional Exercises
• Test plans and procedures
• Identify gaps in training or capability
Planning
Section
Operations
Section
Logistics
Section
Finance
Section
Develops plan to
accomplish objectives,
Coordinates information,
provides for contingency
and long-term planning
Develops tactics and
directs resources to
carry out the action
plan, coordinates and
executes strategy
Procures resources
needed to support the
response (staff, stuff,
supplies)
Documents, accounts
for and ensures
regulatory compliance
of response
Incident Command/ EOC Director
Field/ EOC
ICS
The Incident Command System
EOC Orientation 2022
EOC Director
Public Works Unit
Law Enforcement Branch
Fire and Rescue Unit
Damage and Safety
Assessment Unit
Care and Shelter Unit
Citizen Corps Unit
Situation Analysis Unit
Documentation Unit
Advanced Planning Unit
Resource Tracking Unit
GIS Specialist
Demobilization Unit
Technical Specialists
Telecomm/ IS Unit
Transportation Unit
Personnel/ Volunteer Unit
Supply / Procurement Unit
Facilities Unit
Operations Chief Planning and
Intelligence Chief
Logistics Chief
Coordinator
Finance and Admin
Chief
Time Keeping unit
Purchasing Unit
Recovery Unit
EOC Coordinator Safety Officer
Public Information Officer Legal Officer
Liaison Access and Functional Needs
Coordinator
EOC Orientation 2022
EOC Director
EOC Coordinator
Public Information Officer
Liaison Officer Agency Rep
Safety Officer
Legal Officer
Private Sector Coordinator
EOC Orientation 2022
Fire Rescue Unit
Law Enforcement Unit
Public Works Unit
Care & Shelter Unit
Damage / Safety
Assessment Unit
Citizen Corps Unit
EOC Orientation 2022
Planning & Intelligence Chief/Coordinator
Situation Status Unit
Resource Status / Tracking Unit
Advance Planning Unit
Documentation Unit
Demobilization Unit
GIS Unit
EOC Orientation 2022

2. Current EOC
Current Location & Service Center backup
City Hall: current EOC location
1400 square feet approximately
Service Center:
backup EOC location
675 square feet, approximately

3. Potential EOC locations

1. City Hall (current)

2. City Hall Annex

3. Service Center

4. Civic Center, New stand-alone Building

5. Community Hall

6. Quinlan

7. Senior Center

8. Library
Potential locations
City Hall EOC location
1400 square feet approximately
City Hall EOC location
1400 SQ FT current
location
24,000 SQ FT
Renovation
OR
36,000 SQ FT
New Building
Alternate location: City Hall Annex
1300 SQ FT central
area
5700 SQ FT
renovation
Alternate location:

Service Center
675 SQ FT central
area
5700 SQ FT
renovation
Alternate location: Senior Center
2950 SQ FT
Reception Hall
3500 SQ FT
renovation
Alternate location: Quinlan Community Center
4200 SQ FT
Community Room
8100 SQ FT renovation
Alternate location: Community Hall
2100 SQ FT
Community Hall
6200 SQ FT
renovation
Alternate location: Library
2800 SQ FT
Program Room
5600 SQ FT
renovation
Alternate location: Civic Center, New Building
2400 SQ FT
New Building
(two potential
locations indicated)
Comparison: Sunnyvale EOC
2200 SQ FT
EOC
6800 SQ FT
Building footprint
Public Safety Building
Size comparisons
City Hall Annex
Sunnyvale EOC
Service Center
City Hall
Shown in relative scale

4. EOC Cost Information
Cost Scenarios
Location EOC SQ
FT
BLDG
SQ FT
COST without EOC notes
City Hall - New 1200 36000 $48,000,000 $44,400,000 $3.6M differential City Hall - Renovation 1200 24000 $28,000,000 $27,000,000 $1M differential City Hall Annex 1300 5700 $4,265,000 *$3,900,000 $465K differential Serivce Center 675 2900 $1,450,000 Using $500/SF
Senior Center 2950 3500 $1,750,000 Using $500/SF
Quinlan Community
Center 4200 8100 $4,050,000 Using $500/SF
Community Hall 2100 6200 $3,100,000 Using $500/SF
Library 2800 5600 $2,800,000 Using $500/SF
Civic Center - New
building 2400 2400 $3,240,000 Using $1350/SF
Summary & Recommendations
Thank You!
9/22/2022 discussion on the Pros/Cons of various City properties as EOC locations (cost implications excluded from this table)
Location PROS CONS
[Current] City Hall • Best location for the EOC team to activate from during an event.
• Proximity to staff work locations maximizes
the usable space in large scale incidents.
• Storage of EOC supplies is easiest to plan for
in this location.
• If we keep the existing footprint of City Hall,
this area could be used for workplace or
community functions (although the EOC can
be a multi-function meeting room.
• The current generator does not power all
EOC systems.
• Portable generator parking must be planned
for.

City Hall Annex
(10455 Torre)
• Proximity to City Hall is effective location for
the EOC team to activate from during an
event.
• Storage of EOC supplies can be planned for
in this location
• Timing is good to ‘pivot’ the program for
this building while we are in the design
phase.
• Commits the long term use of the facility to
EOC and EOC related functions
• While activated as EOC, it means the Permit
Center will not be open (while this is the
Permit Center – we’d want to consider
moving Permit Center back to City Hall in
the long term)
• Portable generator parking must be planned
for.

Service Center • Storage of EOC supplies could be
accommodated in this location
• Distance to City Hall/EOC Management
team is longer.
• Compromises the other functions of the
Service Center when activated.
• This building should be considered for
significant renovation generally. Adding the
EOC begs the question of re-planning the
overall facility (and this is a much longer
process).
• Portable generator parking must be planned
for.
• The available space for the EOC would limit
the number of staff and may require a
remote option.
• The Service Center is the primary staging
location for response equipment. The
addition of the EOC to the property could
over saturate the area with response
personnel and equipment.
• The Service Center currently serves as the
backup EOC.

Civic Center, New
stand-alone
Building
• A dedicated space for Emergency
Operations.
• A standalone building would have limited
alternate uses.

Community Hall • It is a good building to invest in seismic strengthening.
• Adjacency to City Hall/EOC Management
team is very good.
• Video capabilities of the building will be
useful.
• Storage of EOC supplies would need to
remain at City Hall and carted over in the
case of an event.
• Portable generator parking must be planned
for.
- 1-
• Compromises the other functions of the
Community Hall/Council Chambers when
activated. Would need to relocate City
Council to conduct public meetings if the
EOC is activated.

Quinlan
Community
Center
• Rebuilding one side of the building is
possible.
• Storage of EOC supplies can be planned for,
in this location with some encroachment to
the existing facility.
• The large open space in the Cupertino Room
would provide enough space for staff in
large incidents.
• Additional rooms would provide briefing
areas for field staff.
• Quinlan Community Center serves as the
primary care and shelter facility after an
incident. Facilities include traditional
shelter, Temporary Evacuation Point, and
cooling and warming centers.
• Distance to City Hall/EOC Management
team is longer.
• Compromises the other functions of the
QCC, when activated.
• Portable generator parking must be planned
for.
• The main space would require the assembly
of break-out/meeting rooms within the
space, during activation
Senior Center • Rebuilding one side of the building is
possible.
• Storage of EOC supplies can be planned for,
in this location, with some encroachment to
the existing facility.
• The large open space in the Reception Hall
would provide space for staff in large
incidents.
• Senior Center serves as a care and shelter
facility after an incident. Facilities include
traditional shelter, Temporary Evacuation
Point, and cooling and warming centers.
• Distance to City Hall/EOC Management
team is longer.
• Compromises the other functions of the
Senior Center, when activated.
• Portable generator parking must be planned
for.

Library • Adjacency to City Hall/EOC Management
team is good.
• Separate entrance is helpful.
• The building is leased to SCCLD, which
presents many complications.
• Storage of EOC supplies would need to
remain at City Hall and carted over, in the
case of an event.
• Portable generator parking must be planned
for.
• It’s a new build-out and would be an
unfortunate renovation project.
• Maintenance of equipment including audio
and visual tools would be unreliable.

- 2-
Cost estimates (preliminary, rough order-of-magnitude)
Location EOC SQ
FT
BLDG
SQ FT
COST without EOC notes
City Hall - New 1200 36000 $48,000,000 $44,400,000 $3.6M differential City Hall - Renovation 1200 24000 $28,000,000 $27,000,000 $1M differential City Hall Annex 1300 5700 $4,265,000 **$3,900,000 $465K differential Service Center 675 2900 $1,450,000 Using $500/SF
Senior Center 2950 3500 $1,750,000 Using $500/SF
Quinlan Community Center 4200 8100 $4,050,000 Using $500/SF Community Hall 2100 6200 $3,100,000 Using $500/SF
Library 2800 5600 $2,800,000 Using $500/SF
Civic Center - New building 2400 2400 $3,240,000 Using $1350/SF **City funding for the project is currently $3,000,000. Soft costs and Construction costs are projected to be greater than the original estimates.
- 3-
Meeting #4 - 10/13/2022
Topics: Parking & Programming
City Hall Subcommittee
• SEPT. 1: Structural Analysis – Compelling reasons for the project (a.k.a.

Seismic & MEP Deficiencies)
• SEPT. 22: EOC – cost drivers, location options, and justifications • OCT. 13: Parking – history, use analysis and code
requirements
• OCT. 13: Programming – Staff & Community program
requirements in the space (a.k.a. Space Planning)
• OCT. 20: Funding – potential strategies
• OCT. 27: Q&A, and Recommendations for Council
Upcoming Meeting Agendas
OCTOBER 13
Agenda
TOPIC: Parking at Civic Center

1. Past Studies & Code Findings

2. 2012-2015 CCMP Parking Options

3. Cost estimates
TOPIC: City Hall Programming

1. Spatial History

2. Analysis

3. Future Proofing the Space Planning
Parking at Civic Center
Past Studies & Code Findings
• Existing conditions:
 City Hall parking: 58 spaces
 Library Parking: 166 spaces
 Onstreet parking: 104 spaces
• Parking Demand survey found that an
additional 20 – 40 spaces were needed
to meet the demand.
2012 CCMP Parking Study
• Existing conditions (presumably
unchanged):
 City Hall parking: 58 spaces
 Library Parking: 166 spaces
 Onstreet parking: 104 spaces
• Parking Demand survey found that an
additional 46 spaces were needed to
meet the demand.
2014 CCMP Parking Study
• Kimley Horn report for Library
Expansion project found that Civic
Center was deficient by 185
parking spaces, based on
demand, prior to the construction
of the Library expansion project.
• A proposed solution was a onestory parking deck over the entire surface parking area, at a cost of
approximately $3.2M. This would
net an additional 215 stalls.
2020 Library/CCMP Parking
Study
• Table 19.124.040(A) requires
one parking stall per 285 sq.
ft. of office building.
 (E) City Hall: 24,140/285 =
85 spaces
 (N) City Hall: 36,140/285 =
127 spaces
• Currently there are 84
parking spaces adjacent to
City Hall & Community Hall
2022 Zoning Code requirements for Parking
• For the Library and
Community Hall, another 360
parking spaces are required
by the zoning code, in
addition to the City Hall
requirements.
 Community Hall requires
112 spaces, and
 the Library requires 248
spaces by code.
• Currently there are 144
parking spaces in this area.
2022 Zoning Code requirements for Parking
• Parking demand studies
show that Civic Center is
deficient by approximately
185 parking spaces
• Parking requirements in the
zoning chapter of the
municipal code show that
Civic Center is deficient by
approximately 217 parking
spaces
2022 Civic Center Parking status
Parking at Civic Center
2012 – 2015 Civic Center Master Plan
Parking Options
• Three Parking Options
were shared with City
Council in December
2012 CCMP
Parking Study
2012 CCMP Parking Study
2014 CCMP framework Parking Options Summary
2014 costs: $5,300,000 total $6,700,000 total $7,000,000 total $5,300,000 total 10/21/2014 Council meeting action:
2014 CCMP framework
Parking at Civic Center
Cost Estimates
Overall
Cost
Estimates
from 2014
2014 CCMP framework
2014 CCMP framework Parking Options Summary
2014 costs: $5,300,000 total $6,700,000 total $7,000,000 total $5,300,000 total 2022 costs: $124K/space $72K/space $104K/space $90K/space Total (100) $12,422,000 Total (100) $7,200,000 Total (100) $10,450,000 Total (100) $9,000,000 2022 Cost Estimates Parking Options Summary
Element Area SF Cost / SF Total Direct
Construction
Soft Costs
+25% Project Total Cost per stall
City Hall Replacement 24,140 $804 $19,400,111 $4,850,028 $24,250,139 N.A.

City Hall Replacement w/ Added Floor 36,140 $809 $29,237,621 $7,309,405 $36,547,027 N.A.

Parking: Summary Notes
City Hall Programming
Spatial History
1965 Original City Hall
+/- 40 seats +/- 47 seats
1986 Renovated City Hall
+/- 58 seats +/- 33 seats
City Hall: Current Floor Plans
61 seats 65 seats
City Hall Programming
Analysis
2014 Existing City Hall: Analysis
**2022 add: Lobby (& Building) lacks
adequate PUBLIC meeting rooms
2014 Existing City Hall: Analysis
2014 Existing City Hall: Analysis
2014 Existing City Hall: Analysis
2014 Existing City Hall: Analysis
**2022 add: Building lacks
adequate staff meeting rooms
2014 Existing City Hall: Analysis
2014 Existing City Hall: Analysis
2014 Existing City Hall: Analysis
City Hall: Analysis Summary
Current Flaws with the Interior:
• Many spaces are under-utilized (Chambers, Lobby)
• Many spaces are At-Capacity (workspaces)
• Workspaces are inflexible, outdated
• More meeting spaces are needed, for Community and
Staff
• Lighting and Daylighting are woefully inadequate
City Hall: Renovation Benefits
• Better Utilization of the space, more efficient and logical • Workspace that is flexible, current and reasonably
distributed
• Increased Daylighting, Improved Lighting and other interior space wellness factors can be addressed
• Improve Meeting spaces distribution, quantity and quality • Create a space that reflects the values of our City and its Residents: welcoming, beautiful, functional and inspiring City Hall Programming
Future Proofing the Space Planning
City Hall: Current Floor plans
61 seats, 9,950 sq ft 65 seats, 11,500 sq ft
**21,450 sq ft / 126 seats =
170 sq ft per person
City Hall: Planning for Growth
21,450 sq ft @ 150 sq ft per person = 143 people
21,450 sq ft @ 170 sq ft per person = 126 people
21,450 sq ft @ 175 sq ft per person = 123 people
21,450 sq ft @ 200 sq ft per person = 107 people
21,450 sq ft @ 225 sq ft per person = 95 people
21,450 sq ft @ 250 sq ft per person = 86 people
• Currently: 21,450 sq ft @ 126 seats = 170 sq ft per person • February 2022 Staff headcount for City Hall was 130 people City Hall: Workplace Planning
Current Staff headcount at City Hall: 130 people
Accounting for Population Growth:
• 10% increase: 143 people
• 20% increase: 156 people
Accounting for Telework:
• Current headcount + 10% Growth – 30% WFH = 100 people • Current headcount + 20% Growth – 20% WFH = 130 people Comments & Questions?
Meeting #5 - 10/21/2022
Topic: Funding & Summaries
City Hall Subcommittee
• SEPT. 1: Structural Analysis – Compelling reasons for the project (a.k.a.

Seismic & MEP Deficiencies)
• SEPT. 22: EOC – cost drivers, location options, and justifications • OCT. 13: Parking – history, use analysis and code requirements • OCT. 13: Programming – Staff & Community program requirements in the space (a.k.a. Space Planning)
• OCT. 21: Funding – potential strategies
• OCT. 27: Q&A, and Recommendations for Council
Upcoming Meeting Agendas
OCTOBER 21
Agenda
TOPIC: Funding

1. Concepts reviewed to date
*EOC (no discussion required)
a. Seismic Retrofit & Infrastructure
upgrades
b. Space Planning
c. Parking

2. Cost Summaries

3. Funding Options
TOPIC: Summaries

1. Concepts Reviewed to Date
a. Seismic Retrofit & Infrastructure Upgrades
Two scenarios were considered:
• Scenario One: “Essential Facility” Risk Category IV, available for Immediate Occupancy following a BSE-1E seismic event, and available for Life Safety following a BSE-2E seismic event. The performance requirements address structural
and non-structural elements.
• Scenario Two: Typical Office Building, Risk Category II (EOC relocated) with the performance criteria of “Collapse
Prevention” following a BSE-2E seismic event.
2021 Structural Analysis (MME): Scenarios
Seismic Remediations required for Essential Facility (IV) occupancy:
• Improve Roof Diaphragm Shear capacity (nailing, loading) • Improve the Roof Diaphragm Collector Splice Capacity
• Improve the Anchor Bolt Connections at top of Shear Walls • Improve the Upper Floor Concrete Shear Wall Flexural Capacity and add Boundary members
Seismic Remediations required for both Essential Facility (IV) occupancy and Office Building (II) occupancy:
• Upgrade the Out of Plane Connection of Veranda Beam
• Improve the Upper Floor Concrete Shear Wall Shear Capacity 2021 Structural Analysis: Remedies
The following structural scopes require additional
evaluation to confirm the requirements, but we believe this work is also required.

Seismic Remediations required for Essential Facility (IV) occupancy:
• Ground floor Wall [Horizontal] Reinforcing at Openings • Improve Columns Reinforcement ties for Confinement
• Improve Foundation Dowels’ capacity
Seismic Remediations required for both Essential Facility (IV) occupancy and Office Building (II) occupancy:
• Add Continuous Cross Ties at Upper Floor Shear Wall
• Repair Upper Floor Concrete Shear Wall adjacent to diaphragm openings • Repair Column Splices and Girder Stirrups
2021 Structural Analysis: Remedies
While the focus of the reports may vary, the findings are consistent regarding the status of the structural system:
• The building relies on concrete shear walls for lateral load resistance and a combination of concrete walls and isolated concrete columns to support the gravity loads. These elements do not have sufficient ductility to resist seismic lateral displacements without sustaining significant damage.

Summary - Structural Analysis

1. Seismic Upgrade of the building: will trigger some
additional work, like ADA/Accessibility improvements.

2. HVAC and other Infrastructure systems: how can you not replace these systems that are 50+ years old?

3. Seismic + HVAC/Infrastructure + Accessibility/ADA work will affect over 75% of the building, which leads us to consider a full interior renovation project.

4. Essential Facility (Risk Category IV) or not (Risk
Category II)?
Scope of Work Scenarios
Aspects to consider
Summary:

It is well-documented that many structural engineers
recommend that the 1965 City Hall building needs to be
seismically retrofit. The HVAC and other infrastructure systems are also well-past their useful life and require replacement. We recommend a full seismic/structural upgrade, as well as a complete reconstruction of all infrastructure systems such as HVAC and life safety systems.

Seismic Retrofit & Infrastructure Upgrades

1. Concepts Reviewed to Date
b. Space Planning/Programming
Interiors Program & Condition Summary
Current Flaws with the Interior:
• Many spaces are under-utilized (Chambers, Lobby)
• Many spaces are At-Capacity (workspaces)
• Workspaces are inflexible, outdated
• More meeting spaces are needed, for Community and
Staff
• Lighting and Daylighting are woefully inadequate
• Better Utilization of the space, more efficient and logical • Workspace that is flexible, current and reasonably
distributed
• Increased Daylighting, Improved Lighting and other interior space wellness factors can be addressed
• Improve Meeting spaces distribution, quantity and quality • Create a space that reflects the values of our City and its Residents: welcoming, beautiful, functional and inspiring Interiors: Benefits of Renovation
Current Floor plans
61 seats, 9,950 sq ft 65 seats, 11,500 sq ft
**21,450 sq ft / 126 seats =
170 sq ft per person
Space Planning: Planning for Growth
21,450 sq ft @ 150 sq ft per person = 143 people
21,450 sq ft @ 170 sq ft per person = 126 people
21,450 sq ft @ 175 sq ft per person = 123 people
21,450 sq ft @ 200 sq ft per person = 107 people
21,450 sq ft @ 225 sq ft per person = 95 people
21,450 sq ft @ 250 sq ft per person = 86 people
• Currently: 21,450 sq ft @ 126 seats = 170 sq ft per person • February 2022 Staff headcount for City Hall was 130 people Current Staff headcount at City Hall: 130 people
Move 25 occupants to City Hall Annex = 105 occupants
(does the Annex become a permanent Permit Center?)
Accounting for Population Growth:
• 10% increase: 116 people
• 20% increase: 126 people
Accounting for Telework:
• Current headcount + 10% Growth – 30% WFH = 84 people
• Current headcount + 20% Growth – 20% WFH = 105 people *** 21,450 sq. ft. / 105 people = +/- 204 sq. ft./person *** Space Planning: Planning for Growth
Summary:

We believe the current footprint of City Hall can accommodate the Staff, Council offices and support functions such as community meeting rooms, planning for 20% growth and
leveraging an efficient Telework policy that allows for 20% to be working remotely. We do not recommend the expansion of City Hall in order to address workplace overcrowding at this time.

We recommend a full interior renovation to make better use of the interior space.

Space Planning & Programming

1. Concepts Reviewed to Date
c. Parking
• Currently there are 84 parking spaces
adjacent to City Hall & Community Hall;
Zoning Code requires 85.
• Parking demand studies show that Civic
Center is deficient by approximately 185
parking spaces
• Parking requirements in the zoning chapter
of the municipal code show that Civic
Center is deficient by approximately 217
parking spaces
• A renovated City Hall without an expansion
does not require additional parking spaces.
• The addition of strategic surface parking
spaces is a cost-effective improvement.
2022 Civic Center Parking status
Proposed Parking Improvements
Summary:

Since the pandemic has disrupted the parking patterns at Civic Center, it is difficult to ascertain the present and future parking needs at Civic Center. Assuming the City Hall building will not be expanding its footprint, we recommend the immediate
implementation of new surface parking along the rear of Community Hall (+16 spaces) , and plan for future surface parking along the north edge of Library field (+21 spaces, approximately).

Parking

2. Cost Estimates
2022 Cost Estimates Parking Options Summary
Element Area SF Cost / SF Total Direct
Construction
Soft Costs
+25% Project Total Cost per stall
City Hall Replacement 24,140 $804 $19,400,111 $4,850,028 $24,250,139 N.A.

City Hall Replacement w/ Added Floor 36,140 $809 $29,237,621 $7,309,405 $36,547,027 N.A.

Parking Element Area SF Cost / SF Total Direct
Construction
Soft Costs
+25% Project Total Cost per stall
Underground Parking (36 Stalls) below City Hall
Replacement
12,070 $214 $2,586,722 $646,680 $3,233,402 $89,817
Single Deck Parking Structure - City Hall (45 Stalls) 15,000 $105 $1,575,150 $393,788 $1,968,938 $43,754 Single Deck Parking Structure - Library (75 Stalls) 25,000 $105 $2,625,250 $656,313 $3,281,563 $43,754 3 Story Parking Structure - City Hall (128 Stalls) 45,000 $177 $7,956,000 $1,989,000 $9,945,000 $77,695 3 Story Parking Structure - Library (230 Stalls) 75,000 $177 $13,260,000 $3,315,000 $16,575,000 $72,065 Additional Parking Options (100 Stalls) Area SF Cost / SF Total Direct Construction
Soft Costs
+25% Project Total Cost per stall
Surface Parking 35,000 $44 $1,535,625 $383,906 $1,920,000 $19,200 Underground Parking Structure, Incl Field
Replacement
37,500 $265 $9,937,500 $2,484,375 $12,422,000 $124,220
Underground Parking Structure with Top Level
Parking
38,000 $220 $8,360,000 $2,090,000 $10,450,000 $104,500
Element Area SF Cost / SF
Total Direct
Construction Soft Costs +25%
2023 Project
Total (+25% soft
costs)
Cost per stall
2024 Project
Total (5%
escalation)
2025 Project
Total (5%
escalation)
City Hall Renovation - Seismic Only, Non-Essential
Facility
24,140 $216 $5,205,308 $1,301,327 $6,506,635 N.A. $6,831,967 $7,173,565 City Hall Renovation - Seismic Only, Essential Facility 24,140 $232 $5,606,032 $1,401,508 $7,007,540 N.A. $7,357,917 $7,725,813 City Hall Renovation - Seismic, MEP/IT, Interior gut,
Non-Essential Facility
24,140 $807 $19,491,360 $4,872,840 $24,364,200 N.A. $25,582,410 $26,861,531 City Hall Renovation - Seismic, MEP/IT, Interior gut,
Essential Facility
24,140 $868 $20,955,693 $5,238,923 $26,194,616 N.A. $27,504,347 $28,879,564 City Hall Replacement, Non-Essential Facility 24,140 $804 $19,400,111 $4,850,028 $24,250,139 N.A. $25,462,646 $26,735,778 City Hall Replacement, Essential Facility 24,140 $908 $21,921,534 $5,480,384 $27,401,918 N.A. $28,772,013 $30,210,614 City Hall Replacement w/ Added Floor, NonEssential Facility36,140 $809 $29,237,621 $7,309,405 $36,547,027 N.A. $38,374,378 $40,293,097 City Hall Replacement w/ Added Floor, Essential
Facility
36,140 $914 $33,017,504 $8,254,376 $41,271,880 N.A. $43,335,474 $45,502,248 City Hall Replacement w/ Added Floor + 100 spaces
Underground parking, Non-Essential Facility
70,140 $529 $37,071,561 $9,267,890 $46,339,451 $463,395 $48,656,424 $51,089,245 City Hall Replacement w/ Added Floor + 100 spaces
Underground parking, Essential Facility
70,140 $582 $40,851,444 $10,212,861 $51,064,305 $510,643 $53,617,520 $56,298,396 Underground Parking (36 Stalls) below City Hall
Replacement, Essential Facility (parking only)
12,070 $230 $2,781,049 $695,262 $3,476,311 $96,564 $3,650,126 $3,832,633 City Hall Replacement w/ Added Floor + 100 spaces
Underground parking, Essential Facility (parking only)
34,000 $230 $7,833,940 $1,958,485 $9,792,425 $97,924 $10,282,046 $10,796,149 2022+ Cost Estimates

3. Funding Options
CIP Program Strategy
Currently Funded CIP Projects: Parking
Funded in
FY19-20 CIP
Program
Currently Funded CIP Projects: City Hall
Funded in
FY16-17 CIP
Program
Currently Funded CIP Projects: City Hall
Funded in
FY21-22 CIP
Program
We recommend proceeding with the following projects:
• Full Renovation of City Hall building (Seismic, HVAC, IT, Interiors, etc.), budgeting $26M. Consider upgrading to “Essential Facility” standards ($4M). Hire consultants to perform workplace planning (to confirm growth projections), and cost analysis.
• Add parking behind Community Hall, budgeting $350,000 (scope and budget to be confirmed, will be part of existing Civic Center Parking project) • As part of CIP Program discussions for FY23-24, consider hiring Consultants to develop schedule and requirements for City Hall demobilization/mobilization strategy and communications.

CIP Program Strategy
Comments & Questions?
City Hall Project Subcommittee
October 21, 2022
Funding Options
Status of Fund Balances as of Final
Adopted Budget
Project Beginning Fund Balance shows all fund
balance regardless of availability
Include ~$10M in
revenues for Vallco
Project that will be
needed to offset staff and
consultant costs covered
by fees collected over
the course of the project.

Funds Estimated
Beginning
Fund
Balance
Amended
Budget
Amended
Revenues
Estimated
Ending
Fund
Balance1
100 General
Fund
$48.0M2 $126.2M $133.4M $55.2M
420 Capital
Fund
$25.7M $30.2M $5.4M $0.9M3
429 Capital
Reserve Fund
$9.1M $0M $2.5M $11.6M
Totals $82.8M $156.5M $141.3M $67.7M
1 Ending Fund Balance = Beg Fund Balance - Amended Budget + Amended Revenues 2 Removed $10M in Vallco Revenues add remaining Unassigned GF FB + GF Capital Reserve 2 Does not account for additional $1.5M needed for the Annex Project Size Funding Options Considerations
Small
($7M)
Use of General Fund (GF) Fund
Unassigned Fund Balance (FB)
or General Fund Capital
Reserve
Would leave Capital Reserve in
GF and the Capital Fund intact
for additional future projects
Medium
($26M-44M)
Use of both GF Unassigned FB
and GF Capital Reserve
Could limit future CIPs
Large
(Over $45M)
Debt Financing Could wipe out several reserves
leaving only economic
uncertainty remaining should
the City require additional
funding. Limits future CIPs.

Funding Options
• CDTFA Audit
• Potential for substantial short- and
long-term impacts
• Ability to fund additional CIP Projects
• Use of fund balance above the
unassigned amounts require a 3-year
payback plan both for General and
Capital Funds
• Capital Reserve has a min $5M reserve
Other Considerations
From: Santosh Rao
To: City Clerk
Subject: Re: Any disruption to Cupertino Sports Center will impact the tennis programs at Kennedy Middle, Mitty and Monta Vista High schools.

Date: Monday, October 16, 2023 1:55:44 PM
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

I had a typo on the Mitty comment.
“ Mitty High School - since 2009, the high school and CSC have had an agreement to use CSC coaching staff and CSC courts for their boys and girls programs.” It should be 2019, not 2009. Please include the correction as well if possible. Thank you.

Thanks,
Santosh Rao
On Monday, October 16, 2023, 1:47 PM, Santosh Rao <[email protected]> wrote:

Dear City Clerk,
Please kindly include my email below as part of written communication for the 10/17 city council meeting. Thank you.

Thanks,
Santosh Rao
Begin forwarded message:

On Monday, October 16, 2023, 10:09 AM, Santosh Rao <[email protected]> wrote:

Hello City Council,
Are you aware of the extent of impact caused by city staff intent to propose redevelopment at Cupertino Sports Center?
Are you aware that any disruption of CSC will lead to a disruption of the tennis program at 3 schools, namely, Kennedy Middle, Monta Vista High and Mitty?
Are you aware that Monta Vista High has a nationally ranked tennis program and your actions may impact the future of the tennis program at Kennedy and Monta Vista High?
Has CUSD, FUHSD and Mitty been consulted or informed?
Have the principals of Kennedy, Monta Vista and Mitty been consulted or informed?
Was city staff aware of this before they gave a consultant the green light to look into CSC feasibility? Was the consultant aware of this? Disrupting tennis programs at the Cupertino neighborhood schools destroys the college dreams of generations of Cupertino kids. Kids that dreamt a vision and are executing to a goal of a path to college via a tennis program cannot now re-architect their path to college due to Cupertino city’s desire to prioritize a city hall over city’s sports program.

Here are more details as I understand it in case you were unaware.

Kennedy Middle School - the school team has been using CSC's courts since 2014. KMS tennis team gets coaching and practice time on CSC courts. Loss of CSC disrupts the KMS tennis program.

Monta Vista High - CSC plays a crucial role as a feeding program to Monta Vista's nationally ranked tennis team. Closing the Cupertino Sports center will not only impact Kennedy middle school tennis program, but the ability for Monta Vista to continue to get local juniors (who are nationally ranked) to play at local top level high schools and move on to playing in college. The pipeline of top level tennis players into Monta Vista High will be affected as Kennedy is a main feeder school into MVHS.

Mitty High School - since 2009, the high school and CSC have had an agreement to use CSC coaching staff and CSC courts for their boys and girls programs. Taking this away will provide a huge obstacle for Mitty high school to secure courts for their teams. CSC is an integral part of the success of Mitty’s tennis program success.

If you care about the impact to the tennis program at Kennedy, Mitty and the feeder impact into Monta Vista then you need to EXCLUDE the Cupertino Sports Center from any redevelopment plans. We don’t want a shiny new sports center. We don’t want you to do anything at the sports center.

Please. Let’s not play word games with us residents while our Cupertino kids sports programs, path to college are at stake.

We don’t want to have to hear your words that it is not closing, it will be a new sports center, it will offer better programs etc. No. We want you to leave CSC as is. It is just fine without any of your plans to give us something better. We don’t need it.

What we DO want is no disruption to CSC. Do not approve any conceptual plan that includes Cupertino Sports Center.

Just please leave CSC alone as is. We don’t want construction at CSC. We don’t want a city hall or anything else at CSC. Leave CSC out of your development plans. Public city owned lands used to build up sports skills for generations of Cupertino kids are not up for sacrifice in order to meet your desire for a new city hall.

And no we don’t want you spending 100s of 1000s of dollars on consultants writing conceptual plans for a sports center that we don’t want any changes at. Please don’t waste our taxpayer dollars on consultant throwaway work.

Thanks,
Santosh Rao
From: Susan Nankin
To: City Council
Subject: Sports center proposal
Date: Monday, October 16, 2023 1:32:35 PM
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

To Mayor Wei & City Council,
I’m a Cupertino resident, I just heard the news today of the possibility of tearing down the sports center and replacing it with the City Center and housing. I and many people I know, are very upset about this. There are hundreds of Cupertino residents of all ages that use the center every day. It is a central meeting place for exercise and social well being.

I’m imploring you to save the CSC and find an alternative site. Thank you so much, Susan Nankin
Sent from my iPhone
From: James Murashige
To: City Council
Subject: Do Not Deal Away the Sports Center
Date: Monday, October 16, 2023 1:21:02 PM
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

I object to the Cupertino Sports Center being dealed away to development interests. And forget about new City Hall schemes in the current budget crunch.

James Murashige
10157 Lockwood Dr
Cupertino, CA
Sent from my iPhone
From: Yudong Sun
To: City Council
Subject: Sports Center plan
Date: Monday, October 16, 2023 1:20:16 PM
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Please note that you need to send notifications to all CSC members about any plans and events with regard to CSC project discussions. Thanks to Lifetime, I got a notification. But the majority of CSC members are not Lifetime members.

A few facts:
- The tennis courts are in full utilization now, even if members have to pay. So any plans must not reduce the number of tennis courts.
- Many kids are taking lessons at CSC, covering tennis and other ball games as well, basketball, badminton, pickle ball, squash...
- Any plan must not reduce these opportunities for the current residents.

From: S B
To: City Council
Subject: Please EXCLUDE Cupertino Sports Center from any conceptual plan for redevelopment. Remove CSC from any actions on agenda item 7 for 10/17 city council meeting.

Date: Monday, October 16, 2023 1:04:57 PM
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Dear Mayor Wei, Vice-Mayor Mohan and City Council,
I am writing to you today to urge you to REJECT the city staff recommendation to move forward with a conceptual plan for redevelopment of Cupertino Sports Center. Say NO to redevelopment of Cupertino Sports Center. Reject the barter of Cupertino Sports Center for a city hall and redevelopment.

Cupertino Sports Center is a home away from home for 1000s of residents. Both adults and kids enjoy the facility daily. Generations of residents have spent countless hours learning sports skills at CSC. Kids are taught from an early age and they go onto sports programs at our middle schools, high schools and go onto college sports teams. It all starts at the Cupertino Sports Center.

Say NO to replacing our kids path to sports skills in return for a shiny new city hall or other redevelopment at CSC.

We don’t want your response saying it is not closing but you will build a new better sports center. Or saying it is still early stage. Or saying you will build a better sports center elsewhere. We don’t want any of those. Any of those options mean the sports center closes for weeks, months, years. We don’t want the sports center closed for weeks, months or years. It disrupts the schedules and lives of 1000s of residents including 100s of kids.

The sports center is fully utilized and self sustaining. It is gone to tennis programs for Kennedy Middle, Mitty High and Kennedy Middle is a feeder into Monta Vista High tennis teams. By disrupting the Sports Center you Will be impacting 100s of kids whose dreams of making it to college on a tennis scholarship will be shattered. Say NO to a city hall that is built on shattering the dreams of Cupertino kids and their path to college admissions.

We put our faith in you when we voted for you all. Our family, our neighborhoods and our city residents want to see you live up to the promise you made to us during your campaigns. Put resident interests ahead of a shiny new city hall and redevelopment interests.

Say NO to redevelopment of Cupertino Sports Center. Stop wasteful spending on consultants who are spending on potential conceptual plans for Cupertino Sports Center. Just leave the Cupertino Sports Center alone as it is. No conceptual plans, no closures, no construction, no disruption to the Cupertino Sports Center.

Regards
Sent from my iPhone
From: L Lau
To: City Council
Subject: Cupertino Sports Center CSC
Date: Monday, October 16, 2023 12:57:45 PM
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Dear City Councilors,
We have been members of CSC for more than 10 years and glad that we have CSC for exercise classes to enhance our physical and mental well being.

The recent discussion about the future of CSC does bring a big concern in our household (kids, teenagers, working parents, middle agers and seniors). We are aware of the other factors that led to the start of this CSC re-development discussion. Yet we do want to point to the invaluable contribution of CSC to us and our community, when both physical and mental well being have been national issues. On the financial side, the healthcare savings from the preventive exercises (tennis, dance, yoga, machine training etc ) for the Cupertino community would surely outweigh the cash contribution to Cupertino from the redevelopment project.

As elected officials, I am sure you will do what is best for us. And thank you all for making Cupertino a city we can be proud of and are happy living in.

Sincerely,
Lisa Lau
From: Joan Bonin
To: City Council
Subject: Cupertino Sports Center
Date: Monday, October 16, 2023 12:39:19 PM
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

City Council Members of Cupertino:

I am a long time resident of Cupertino. I was shocked and dismayed to learn just yesterday while leaving my yoga class at the Sports Center that you are thinking of demolishing the Cupertino Sports Center.

I have been coming there to exercise with my friends, most of whom are seniors like me, several days a week for my physical and emotional well-being for many, many years. I would like to continue as long as I am able. There are no other affordable options for me in this area.

Please do not take the Sports Center away .

Sincerely,
Joan Bonin
From: Terri
To: City Council
Subject: Closure of sports center?
Date: Monday, October 16, 2023 11:53:52 AM
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

There have been lots of rumblings and concerns over the proposal to close the Sports Center. What is equally concerning is the secrecy surrounding this proposal. Most of us found out only recently with very little detail. Sports Center staff has apparently been instructed to either not get involved or stay mute and searching the City Council website for information is frustrating at best. I suspect more information would be available in some of the closed sessions where minutes are not available.

I would have hoped that members of CSC would have been informed in a more open, transparent form of communication. We are all paying members. The Sports Center is a benefit to the community and an asset to the city. My husband and I have been members for many years. We have made many friends and met many interesting people at the center. We attend fitness classes regularly.

Like many of the folks in these classes, we value CSC and appreciate the facility and folks that work there. CSC is something Cupertino should be very proud of. Maybe some of the Council members should start coming to the sports center to better appreciate the facility and its importance to the community.

Please don’t close the facility!
Terri Yager
(I would like to know which council members are pushing for the closure.) Sent from my iPad
From: Patrick Kwok
To: Hung Wei; J.R. Fruen; Sheila Mohan; Kitty Moore; Liang Chao Subject: Council agenda of 10/17: Options for construction of city hall Date: Monday, October 16, 2023 10:09:42 AM
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Dear Council members:

I am writing to urge you NOT to consider the Sports center as part of the partnership option for the construction of a new City Hall Facility, scheduled for consideration by council on October 17.

I am a 25 years resident of Cupertino and a member of the Cupertino Sports center. The facilities at the Sports Center have been widely used by our residents for fitnesses , tennis, badminton, volleyballs, dancing classes , teen meetings plus other recreational enhancement. I go to the Sports center every day and enjoy using the facilities.

Our residents take pride in these facilities as the Sports center is the only city facility that opens all year round and is in close proximity to transportation. We consider it as “ Jewel of Cupertino" As I recall, the city has spent more than $4 million in the past 15 years, $2.5 Million to bring it to ADA compliance and additional fundings to replace the swimming pool with new tennis courts and other improvements. It will be a big waste of tax payer money to demolish these facilities for future development. Personally, I do not see any necessity to expand the city hall as Cupertino is already built out and any future developments can be contracted out on an as needed basis. Furthermore, city can innovate city owned buildings such as Torre property, Stockelmaier property, Blue Pheasant Restaurant, single family residences at Stevens Creek near the Blue Pheasant and at Byrne Avenue among others.

While the City Council is elected by our our residents to make decisions on behalf of our residents, I strong urge the City Council to put measures on the ballots to allow our residents to make such decisions should fiscal impact in excess of $5 millions similar to the measure City took for the construction of the new library.

By this letter, I request a meeting with council members to discuss this agenda item further.

Thank you for your consideration
Patrick Kwok
Former Cupertino Mayor
22734 Majestic Oak Way
Cupertino, CA 95014
(408) 8961462
From: Santosh Rao
To: City Council
Subject: Any disruption to Cupertino Sports Center will impact the tennis programs at Kennedy Middle, Mitty and Monta Vista High schools.

Date: Monday, October 16, 2023 10:09:21 AM
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Hello City Council,
Are you aware of the extent of impact caused by city staff intent to propose redevelopment at Cupertino Sports Center?
Are you aware that any disruption of CSC will lead to a disruption of the tennis program at 3 schools, namely, Kennedy Middle, Monta Vista High and Mitty? Are you aware that Monta Vista High has a nationally ranked tennis program and your actions may impact the future of the tennis program at Kennedy and Monta Vista High? Has CUSD, FUHSD and Mitty been consulted or informed?
Have the principals of Kennedy, Monta Vista and Mitty been consulted or informed? Was city staff aware of this before they gave a consultant the green light to look into CSC feasibility? Was the consultant aware of this?
Disrupting tennis programs at the Cupertino neighborhood schools destroys the college dreams of generations of Cupertino kids. Kids that dreamt a vision and are executing to a goal of a path to college via a tennis program cannot now re-architect their path to college due to Cupertino city’s desire to prioritize a city hall over city’s sports program.

Here are more details as I understand it in case you were unaware.

Kennedy Middle School - the school team has been using CSC's courts since 2014. KMS tennis team gets coaching and practice time on CSC courts. Loss of CSC disrupts the KMS tennis program.

The pipeline of top level tennis players into Monta Vista High will be affected as Kennedy is a main feeder school into MVHS.

Please. Let’s not play word games with us residents while our Cupertino kids sports programs, path to college are at stake.

What we DO want is no disruption to CSC. Do not approve any conceptual plan that includes Cupertino Sports Center.

Thanks,
Santosh Rao
From: Kitty Moore
To: Pamela Wu; Kirsten Squarcia; City Clerk
Subject: Written Communications and Question CC 20231017 Item 7 Cupertino Sports Center Date: Monday, October 16, 2023 9:57:32 AM
Attachments: image001.png
image002.png
Hi,
Please provide the history for how Agenda Item 7 came to be and how the scope of the contract with Cumming came to be. Who requested the Cumming scope of work, staff or a councilmember(s); who made the Recommended Action, staff or a councilmember(s)? This is important because we have received an overwhelming response and I do not understand how this came to be.

Here is the Staff Recommended Action to Council:
“Recommended Action
Direct staff to pursue conceptual development of a mixed used Public Private Partnership for City Hall and the Sports Center properties.”
The inclusion of the Sports Center was a surprise to me, along with consideration of City Hall for things like housing. Please note what was requested from City Council regarding City Hall which I have quoted below. I have done a little research to comprehend how this Tuesday’s agenda item came to be, as I find it unexpected.

As you may know I served on the City Hall Subcommittee with Councilmember Willey and the Staff recommendation to us, which we relayed to the whole Council, and they approved, was to do a full interior remodel, relocate the emergency operations center which was occupying the entire old council chambers in City Hall, to the recently purchased Torre Annex building. That City Hall remodel was approximately $27 M and we have had a decline in the number of staff due to the CDTFA audit revenue reductions. The proposal the Council suggested below, would cost about $100M and require an additional parking garage.

The February 21, 2023 City Council Special Meeting minutes reflect the following:
“Fruen moved and Wei seconded:

1. That staff suspend all work on the City Hall renovation plan considered at the City Council meeting of November 15, 2022, not including the City Hall Annex project.

2. That staff, instead, return to Council with options for a new city hall and civic center up to approximately 80,000 square feet including flexible events programming space(s) suitable for events hosting up to 500 people and based primarily upon options previously provided with the City Council at its meeting on November 15, 2022, with alternatives for such flexible events programming space at other cityowned locations, to be considered as part of the City Council's March 7 consideration of the Capital Improvement Program.

Moore moved and Chao seconded a substitute motion to re-affirm the direction previously provided for the City Hall Renovation Project. The substitute motion failed with Moore and Chao voting yes.

Fruen' s main motion carried with Chao and Moore voting no.” Source: https://records.cupertino.org/WebLink/DocView.aspx? id=1013790&dbid=0&repo=CityofCupertino
The City contracted with a consultant who was given the following scope of work which says the Project is City Hall Improvements, but read the Scope of Work below it and the Project Understanding below it, those items are surprising:

Source: https://records.cupertino.org/WebLink/DocView.aspx? id=1052989&dbid=0&repo=CityofCupertino&searchid=2d2114bb-a5ea-47c9-9c51- b3016e58648c&cr=1
Kitty Moore
Kitty Moore
Councilmember
City Council
[email protected]
(408) 777-1389
From: Edward Hirshfield <[email protected]>
Date: Friday, October 13, 2023 at 7:36 AM
To: City Council <[email protected]>
Cc: [email protected] <[email protected]> Subject: Cupertino Sports Center
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Dear Council,
The Sports Center is vital to our city.
22 years ago I led the campaign for the city to purchase the Sports Center. We Carried a petition that successfully convinced the then council to spend $7M for the purchase. It was very good investment. The Sports Center is a vital element for the health of our citizens. It is an important element that differentiates our City from most of the surrounding cities. Cupertino is an exceptional place to live because all of parts of our Parks and Recreation department are outstanding.

Don’t do anything to diminish this important department.

Ed Hirshfield
Sent from my iPhonenoino.orga
From: Joan Hu
To: City Council
Subject: Proposal to repurpose cupertino sports center
Date: Monday, October 16, 2023 8:02:36 AM
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

To the Cupertino city council members,
I have been a member of Cupertino Sports Center for over 15 years. The center has provided invaluable physical as well as mental benefits for me, as I go there for tennis, gym and exercise classes at least 3-5 times a week.

Meaningful friendships and a sense of community have developed with the people I’ve meant there over the years.

The center has a diverse membership that attracts people from all over Santa Clara county and beyond. I am currently retired and feel it would be a great loss if the sports center is closed.

I hope the Cupertino Sports Center will remain intact and not be re-purposed for another venue.

Thank you for your attention,
Joanne Hu
From: Tom Keegan
To: City Council
Subject: Save Cupertino Sports Centrr
Date: Monday, October 16, 2023 5:22:50 AM
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Dear Council Members:

Apparently the City Council is considering plans to “redevelop” Cupertino Sport Center in a manner that will destroy the CSC that has been such a positive part of Cupertino family life for decades.

Our two children attended Cupertino schools. Our entire family has used and benefited from CSC for years. My wife and I continue to use the facility often for sport and social aspects. Our adult children continue use it when they frequently return to visit.

Please save the CSC largely as is, and avoid any misguided changes that will destroy this hugely popular site.

Thank you,
Tom and Shirley Keegan
Sent from my iPad
From: Le-Oanh La
To: City Council
Subject: Please leave Cupertino Sport Center As Is
Date: Monday, October 16, 2023 1:22:36 AM
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Dear Cupertino Mayor and City Councils,
My name is Le-Oanh La. I have been a member at Cupertino Sport Center for almost 20 years.

I have enjoyed playing tennis, using the gym, and taking various classes there for enjoyment and for maintaining my health. More importantly, I have built life-long friendships and came to value this like-minded community as an irreplaceable part of my life. It is therefore devastating and unthinkable that it may be closed or turned into something different. The Center is well run, well attended, and has something for every age groups. It is perfect as it is.

PLEASE DO NOT MAKE ANY CHANGE TO THE CUPERTINO SPORT CENTER.

Sincerely,
Le-Oanh La
Sent from Yahoo Mail for iPhone
From: Junko Ohoka
To: City Council
Subject: Please maintain Cupertino Sports Center
Date: Monday, October 16, 2023 12:23:23 AM
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Dear Sir or Madam,
I have been a member at CSC for more than 20 years.

After moving from Japan, I joined CSC and met so many friends and have enjoyed playing social tennis and USTA League tennis.

Please don't take away CSC from my life. I strongly OBJECT to the plan to be replaced with the city hall.

Best regards,
Junko Ohoka
From: Kapil Nanda
To: City Council
Subject: Please Save the Cupertino Sports Center
Date: Sunday, October 15, 2023 11:57:28 PM
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Dear Cupertino City Council,
I am writing to express my strong opposition to the proposed closure of the Cupertino Sports Center. The Sports Center is a vital part of our community, and its closure would have a devastating impact on thousands of people.

The Sports Center is used by people of all ages and abilities, from young children to seniors. It offers a wide variety of activities, including tennis, badminton, ping pong, gym, personal training, basketball, pickleball, chess, and racketball. The Sports Center is also home to a number of competitive sports leagues, which provide opportunities for people of all skill levels to compete and have fun.

The Sports Center is also a revenue-generating asset for the city. Patrons pay an annual or monthly membership fee, and the Sports Center also leases court time to Lifetime, which conducts kids' lessons.

I urge you to oppose the inclusion of the Cupertino Sports Center in agenda item 7 and to reject any city staff recommendations to fund a conceptual plan involving the Cupertino Sports Center.

Here are some specific reasons why the closure of the Cupertino Sports Center would be a mistake:

The Sports Center is a vital part of our community's health and well-being. It provides a place for people of all ages and abilities to get exercise and have fun.

The Sports Center is a hub for social activity and community building. It is a place where people from all walks of life come together to compete, learn, and socialize.

The Sports Center is a revenue-generating asset for the city. It pays for itself through membership fees and court rentals.

Closing the Sports Center would be a betrayal of the public trust. The city has a responsibility to maintain its public facilities, including the Sports Center.

I urge you to vote to keep the Cupertino Sports Center open. It is a vital part of our community, and it deserves to be protected.

Sincerely,
Kapil Nanda
From: Erna Arnesen
To: City Council
Cc: J.R. Fruen; Sheila Mohan; Hung Wei
Subject: Cupertino Sports Center & City Proposal for a new City Hall Facility Date: Sunday, October 15, 2023 11:16:02 PM
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Dear City Council members,
As a longtime resident of Cupertino (own our home since 1987) and a member of the Cupertino Sports Center (since 2004), I was surprised and dismayed to see the proposal to consider some form or public-private partnership to build a new City Hall and potentially use the CSC property for this purpose.

The cost for a new City Hall is extremely high, and I don't think that using the Sports Center as a part of this process is a good way to move forward. As a tax-paying resident, I have serious concerns about this path. As a sports club tennis player, I have benefited from having a club in our city where we can gather and participate in many activities. It and the library are the two places where I utilize the facilities. I am not engaged at the Senior Center nor Quinlan Center.

I do not support this change. I propose that the Council reevaluate the plans to build an expensive City Hall at this time. The justification for such a need isn't clear to me as a resident. The Sports Center is an important part of my exercise and social life. I appreciate having it and continue to be a fee-paying member every year. It serves a wide range of ages in the community, from the young to the senior community.

Sincerely,
Erna Arnesen Deloof
1129 Yorkshire Dr
Cupertino
From: Poonam Gmail
To: City Council
Subject: Please leave the Cupertino Sports Center alone Date: Sunday, October 15, 2023 10:53:56 PM
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Dear Cupertino City Council
Cupertino Sports center is a lifeline for people like us who live in this city and want to use a gym and exercise and play tennis. I like our CSC much better than the Crunch Fitness center even though the membership is cheaper there.

What kind of redevelopment do you want to do there ? Unless you can relocate the facility to another spot in Cupertino, we cannot afford to lose it.

You did the same with Memorial Park. It first sat empty concrete for years. Then it got dug up. We all filled the survey with suggestions on what to be done. But, what got done ? Just green lawns !! The current green lawns are drying up in patches and now you need to maintain more lawns. What was the use of the survey by the residents ? Thanks,
Poonam
From: William Ng
To: City Council
Subject: Plan to eliminate CSC should stop
Date: Sunday, October 15, 2023 10:33:54 PM
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To Whom It May Concern:

Dear Sirs/Madams,
I have been a member of CSC and used the facility for more than 20 years. I play tennis with a group of more than 30 tennis enthusiasts every week, day in and day out, let alone use the gym equipment.

CSC, at its current setting and as a community facility, is a very important integral part of many like me.

Please be respectful to all members of CSC. Converting such facility to any other purposes is totally unacceptable. It is a well-run center that not only serves the members, but also many kids and teenagers who find many after school sport activities years round.

I urge any plan to change CSC to stop since the center is ultra important to the community. -William Ng
From: Jane Babicz
To: City Council
Subject: potential closing of CSC
Date: Sunday, October 15, 2023 10:02:03 PM
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Dear Council,...

I really don't understand the logic of considering closing Cupertino Sports Center (CSC) in favor of relocating City Hall. Financially, it makes no sense when $27M will retrofit the current city hall but $80M (and it will likely go higher) is required for the new build.

CSC offers a good product and is profitably run. Membership is strong, both young and old, using the exercise equipment, taking exercise classes, playing tennis and playing pickleball. The demand is so strong that it can be tough at certain times of the day and days of the week to get a tennis court, for example. And consider the kids tennis program that thrives especially during summer months, using 8 courts full of kids learning how to play tennis and many of them will come back as adults and join CSC too.

There are many loyal, long term customers as members of CSC and sports matter; it keeps people healthy and active, while allowing long term friendships to blossom. 10 year-member and the new president of the cupertino tennis club that operates out of CSC Dave Babicz
From: LeeSee Loh
To: City Council
Subject: Keep Cupertino Sports Center as is
Date: Sunday, October 15, 2023 9:23:18 PM
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Dear Council Members,
I am writing to plead with you to NOT eliminate Cupertino Sports Center. This campus serves a community of children, adults, and seniors in many capacities. We take exercise classes, use the wonderful gym equipment, play tennis, pickleball, badminton, racquet ball, and socialize with friends. The center is always a hive of activities and members are there at all hours during business hours.

I started playing tennis when my husband was ill with cancer. It was a kind of therapy for me during the difficult two years of his illness. After his death, I became a full member of CSC and met many people through tennis. And many of them became very close friends. I play about 5 times a week; CSC is not just a place for physical activity but is also a place where I meet friends so as not to be isolated at home.

Since I spend so much time at CSC; I also shop, buy groceries, get take-out, get clothes drycleaned, all in the vicinity of that area. And I am certain I am not the only person who patronize all the businesses there.

Please keep Cupertino Sports Center the way it is. All the many upgrades and retrofits done on the campus have benefited so many members. It would be a catastrophe for all of us to not have use of this wonderful facility.

Thank you.

Lee See Loh
From: Peggy Griffin
To: City Council
Cc: City Clerk
Subject: 2023-10-17 City Council Meeting Agenda Item 7 - City Hall, Sports Center, etc options Date: Sunday, October 15, 2023 9:18:51 PM
Attachments: favicon.ico
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PLEASE INCLUDE THIS EMAIL AND ANY ATTACHMENTS IN THE WRITTEN COMMUNICATIONS FOR THE ABOVE CITY COUNCIL MEETING AGENDA ITEM.

Dear City Council,
PLEASE DO NOT put housing on our public land that contains City Hall, Community Hall, Civic Center, Sports Center, etc. Our Civic Center area is the heart of our city government. It is where the public comes to attend meetings. The Cupertino Library uses Community Hall.

As density increases, our city services will need to increase and you cannot expand once you put housing on the land! You loose all flexibility!
What you can do is stop the pursuit for a “new over the top” city hall. Return to the remodel plan. Continue the plan to move the EOC to the Torre Ave site. Stop wasting money the city does not have on elaborate studies and consultants! Do not convert these areas to mixed use! We will NEVER get it back!
Questions:
1-Who came up with housing on our public land?
It was not directed by Council! It was not ever discussed in public! 2-What exact areas are considered part of the “Civic Center”? Is it City Hall? Community Hall? Cupertino Library? Library Field? The plaza area? Or is it all of it? 3-How did the Sports Center get roped into this “new over the top” city hall project? Please scale back and STOP the movement towards mixed use on our public land. Do not make the legacy of this Council be that you put Cupertino up for sale to the highest bidder.

Sincerely,
Peggy Griffin
P.S. Below is the contract signed by staff. Look at the Scope of Work! Someone decided to spend public funds looking into mixed use on public land without even asking Council! This is a big decision that should have been discussed in public with Council and the public providing input - not made solely by staff.

Scope of Work for Cumming Management Group - Scope of Work records.cupertino.org
Consultant:

Contact: Name: Katie Bipes Email:

Phone: 415.982.9130
Project:

Scope of Work:

City Project Management
Fiscal/ Budget
Master Agreement Amount: 170,000.00

0.00 This Service Order: 76,000. 00

0.00 94,000.00
Approvals
Appropriation Certification: I hereby certify that an unexpended appropriation is available in the above fund for the above contract as estimated and that fund are available as of this date of signature.

City Finance: Date:

Management Analyst
Department Head: Date:

Total Liquidated Encumbrance:

Master Agreement Unencumbered Amount:

Consultant: Date:

Total Previously Encumbered:

Evaluation of the redevelopment opportunities initially for the City Hall, Civic Center, Sports Center, and subsequently other target sites (Golf Course, Service Center and City Hall Annex). iden8fy the menu of residen8al product types (market-rate and BMR) compa8ble with civic uses that are marketable with accompanying top line product positioning and value estimates.

Iden8fy housing development op8ons based on market demand, rent levels (market and BMR), unit types and mix, and the City’s program and services required on each parcel.

Prepare preliminary financial analyses to determine revenues and value generated by private uses that can be used to offset development and operating costs associated with public uses.

Iden8fy a menu of public/ private partnership and project delivery approaches (i.e., financial tools and structures) that can be used in the projects.

Deliverables: Briefing Book of key exhibits in a format suitable for inclusion in a Staff Report to Council.

Account No.: 420-99-250 900-905
Project Number: CIV 001. 01.01
1787) Cumming Management Group, 475 Sansome St, Suite 700, SF, CA 94111 [email protected]
Managing Department: Public Works Project Manager: Susan Michael City Hall Improvements (420-99-250) - Strategic Advisory Services City of Cupertino

MASTER AGREEMENT
SERVICE ORDER NO. 1
Master Agreement # : 2023-031
Master Agreement Amount: $170,000.00
Effective Date: 8/ 29/ 2023
Agreement End Date: 12/ 31/ 2026
City of Cupertino - Cumming Group, Inc.

Master Agreement Page 1 of 1 Service Order No. ` 1
John Olsson Sep 12, 2023
Sep 12, 2023
Sep 12, 2023
Project Understanding
We understand that the City of Cupertino (“ City”) is seeking a consultant to aid the City in their evaluation of the redevelopment opportunities initially for the City Hall, Civic Center, and subsequently other target sites, identified as:

IMMEDIATE SITES
A. City Hall and Future Annex
Address: 10300 / 10455 Torres Avenue
Flexible use as future City Hall, combined
public/ private use such as City Hall and housing, or all private use as housing or BMR housing.

B. Sports Center
21111 Stevens Creek Boulevard
Flexible use with some public amenities retained.

Potential redevelopment with residential and/ or
commercial with existing uses.

OTHER SITES
C. Senior Center
21251 Stevens Creek Boulevard
Potential for ground floor public facility with above
being senior independent, assisted living, or
residential.

D. Golf Course
22100 Stevens Creek Boulevard
Continued open space or golf use.

E. Service Center
10555 Mary Avenue
Redevelopment opportunity to consider.

A key objective is to create an economically sustainable project that may incorporate revenue generating uses in addition to required City functions. The Concord Group, as a consultant to Cumming, can provide an array of services to facilitate optimization of the properties and the fulfillment of the projects economic and community service goals.

The initial focus will be a “go\ no-go” scope leading to preliminary recommendation for the City Hall and Sports Center sites. We will determine in the “go\ no-go” phase of work if there are market and financially viable opportunities for public/ private development.

Subsequently, City Council may authorize more detailed programming and financing plans on these and the other sites identified above.

Our proposed phases reflect our scope of work based on our understanding of the City’s prioritized needs:

1. Cost neutral solution

2. Renovated/ replaced City Hall with incorporated public space

3. Renovate/ replace aging public facilities

4. Public service elements on all properties currently providing public services

5. BMR housing
Therefore, the proposed scope of work is anticipated to include the following phases and services that proceeds from analysis through implementation.

Scope of Work

GO/ NO-GO ASSESSMENT FOR CITY HALL AND SPORTS CENTER SITES A. Initial Market Reconnaissance and Program Opportunities identify the menu of residential product types ( market- rate and BMR) compatible with civic uses that are marketable with accompanying top line product positioning and value estimates.

Identify housing development options based on market demand, rent levels ( market and BMR), unit types and mix, and the City’s program and services required on each parcel.

Prepare preliminary financial analyses to determine revenues and value generated by private uses that can be used to offset development and operating costs associated with public uses.

Identify a menu of public/ private partnership and project delivery approaches ( i.e., financial tools and structures) that can be used in the projects.

Deliverables:

Briefing Book of key exhibits in a format suitable for inclusion in a Staff Report to Council.

Reimbursables – $ 3000 Total (Including all air fair, hotel expenses, gas, meals, etc., for one two-person site visit by The Concord Group.)

ADDITIONAL WORK SCOPE
B. Scenario Programming: City Hall
Focus
Refine the programing menu to best fit the
economic objectives for the site.

Prepare “ analogue case studies” to define the
master plan vision.

Perform built product values, net operating
income and land value guidance for the various
product types and densities considered, leading
to alternative development scenarios.

Provide estimates of proposed alternatives
Work with City Officials and an
architect/ planning firm to create initial yield
studies to determine “ best fit” and three
potential development site plan options for the
Cupertino Civic Center Property, leading to a City
Preferred option. Develop and/ or confirm
preliminary space needs for City Hall and other
public/ private uses desired and/ or needed in the
short term and long-term. This information will
effectively serve as the new Master Plan for the
City’s Civic Center.

Meet with stakeholders to discuss findings and
build consensus
Work with City staff to coordinate efforts
Present findings to City Council
Deliverables:

Summary document of findings,
conclusions, and recommended actions
City Council Presentation
Conceptual estimates for programming
options
Reimbursables – $ 3000 Total (Including all air fair,
hotel expenses, gas, meals, etc., for one inperson working session by The Concord Group.) C. Stakeholder Engagement (Optional)
Identify a stakeholder strategy to successfully
bring about consensus to support the preferred
alternative( s).

Meet with stakeholders to discuss findings and
build consensus
Work with City staff to coordinate efforts and
make presentations to the City Council.

Deliverables:

Focus Group and Public Open House
meeting agendas
Reimbursables – TBD based on approved scope.

Scope of Work
D. ImplementationStrategies &
Development
Implementation strategies and their execution
are the heart of successful redevelopments
plans. We are specialists in designing
implementation strategies that achieve results,
guide the next era of investment, activate
underutilized properties and public spaces, and
provide the energy and soul to communities,
creating value for property owners and
merchants and sustainable revenues for the local
governments and agencies.

We will provide specific actionable strategies
based on the information and plans
completed as part of this proposal. We will seek
out public- private partnerships and project
delivery approaches to develop new public
facilities at lower costs than otherwise
achievable under traditional project delivery
methods. We will use and access our extensive
network of developers in Northern California for
this project.

Deliverables:

Due Diligence Checklist
Development RFQ/ RFP for the City Hall
site
Draft Project Development Schedule
Draft Term Sheet
E. Developer Negotiation/Transaction
Closing
We will negotiate preliminary deal terms ( Letter
of Intent or Memorandum of Understanding)
and final purchase and sale/ lease/ development
agreement or other P3 agreement with the
preferred developer/ tenants.

Assist with any closing conditions leading to
construction.

Continue to meet with the City staff and City
Council.

F. Architect Procurement and
Management (Optional)
Prepare an RFP for Architectural services; receive
proposals, level bids, and conduct interviews
with Architect finalists; recommend award of
contract and, in conjunction with City’ s legal
counsel, negotiate form of agreement.

Manage the Architectural team through
completion of Phase 1 Master Plan for the Civic
Center
Work with City staff and make presentations to
the City Council
Provide Design Management and Estimating for
budget development
Deliverables:

Architectural Services RFP
G. Future Services
Provide GC and Consultant Procurement
Management, Design Management,
Construction Management & Closeout services
for the properties listed, as required by the City
of Cupertino.

The phased work scope is outlined in
greater detail on the following pages
and will be conducted sequentially
through the planning process.

1. Participate in a in-person kickoff- planning
meeting with the City’ s team to confirm
objectives, the scope of the engagement and to
debrief on the City’ s required programming per
each site, and to walk the sites in the field.

2. Analyze the properties with a specific focus on
the market potential for creating private
development opportunities that will assist in
paying for a new City Hall, other facilities and
other identified civic uses.

3. Define the Site' s Primary Market Area (“ PMA”),
the area from which the majority of the
demand will emanate for new development.
a. Building on previous experience in the
market area, gather selected
socioeconomic trends for the above
defined PMA, and analyze relative to
demand for housing..

4. Identify the Competitive Market Area (“ CMA”),
the area in which the proposed land uses will
compete with other projects on a more or less
equal basis.
a. Survey selected competitive and
comparable projects within the CMA
and SMAs.

5. Analyze the findings of the research in Steps 1
through 4, above, and provide a preliminary
menu of housing types ( BMR, workforce, market
rate) with supportable market scale/ absorption
and top-line price/ rate/ rent positioning, and
estimated construction cost.
a. Identify a menu of potential delivery
methods that can be utilized for the
project ( including a range of DesignBuild, and other available delivery approaches).
b. Provide an initial “ go/ no-go” assessment
for the utilization of a public- private
partnership to finance new development
on the sites, supported by high-level
assessment of costs and revenues.

6. Conduct Working Session 1 (via web), supported
by a Briefing Book of key exhibits to present our
findings form this scope of work to the City’s
team in format suitable for inclusion in a Staff
Report to Council.

Scope of Work
Go/ No-go Assessment For City Hall And Sports Center Sites A. Initial Market Reconnaissance and Program Opportunities Scope of Work

1. Supplement the reconnaissance from Section A
above with additional information as required to
enhance product specific conclusions.

2. Identify a panel of three (3) development
analogues" of Civic and private redevelopment
concepts designed to achieve the City’s civic uses
and vision for the site and analyze relative to their
planning, development, and marketing, including:
mix of land uses and densities, amenity profiles,
price/ rent positioning relative to the regional
competitive market, marketing programs and
user/ tenant/ resident profiles.
a. Evaluate the critical success factors from
the case studies and assess the lessons
learned at these analogues for
applicability to the property.
b. Utilize the results of the analogues
analysis to support the three proposed
development site plan options for the
Civic Center property.

3. Perform land residual analyses and provide
guidance as to resulting finished pad and builtproduct values for each of the development alternatives considered for the Site, characterized
by:
a. Market-driven top-line revenue
assumptions generated above;
b. Vertical construction costs (from our
knowledge base as well as the team’s local
contacts);
c. Projected operating cost metrics based on
assessed local/ regional conditions.

4. Prepare development programming options &
preferred option for the Site, relative to:
a. Supportable land uses, including mixeduse and product densities ( FAR); b. Target user/ tenant/ resident profiles
c. Associated price/ rent/ lease points and
market positioning;
d. Absorption projections;
e. Potential phasing;
f. Underlying land values (at “finished pad”)
and built values per product type;
g. Prepare three (3) development scenarios
for the development program, leading to
a preferred Site Plan Option of the
property based on the City’s established
objectives, buildout timing and intensity.

5. Select, contract, and coordinate with
architectural/ design firm to prepare test-fit yield
studies for the development scenarios and site
plan options prepared above.
a. The yield studies will incorporate analysis
of property opportunities and constraints,
and how the market- driven land use
program( s) can be accommodated and/ or
refined as needed.

6. Work with City officials to identify preliminary
space needs for City Hall and other public/ private
uses desired and/ or needed in the short term and
long-term.

Additional Work Scope
B. Scenario Programming: City Hall Focus
Scope of Work

7. Create preliminary City Hall Site Plan by
evaluating potential parcels/ lots identified on
the site not needed to support civic uses that
can be sold, offered for long-term lease for
private revenue producing uses and
placemaking opportunities that can: ( i) create a
source of funds to offset costs associated with
new public facilities. further catalyze desired
commercial or mixed- use development nearby;
and (ii) further catalyze desired commercial or
mixed- use development nearby;

8. In this Phase, we will participate in Working
Session 2 to debrief on modifications to Phase 1
conclusions and present the analytical results
from Phase 2.

9. Following the working session, and
incorporating its discussions, we will present our
findings, conclusions, and recommended
actions in a summary document suitable for
internal use, as well as for presentation to third
parties, such as public stakeholders, potential
investors, etc.

B. Scenario Programming: City Hall Focus (Continued)
We will work with City officials to develop a specific Stakeholder Strategy tailored to meet the project’ s needs. For purposes of our scope, we have included three of the six potential activities to inform, engage, and gather input from the identified stakeholders throughout the development of redevelopment option:
a. Stakeholder Interviews - We can conduct interviews with key stakeholders in the community to gather input on assets in the area and potential opportunities to create catalytic development opportunities that support needed civic uses.
b. Focus Groups - We can lead focus group meetings to get targeted input on the development plan effort or as a way to collect feedback on the draft vision particularly with individuals that may not participate in the stakeholder interviews or other meetings along with the real estate development community. c. Public Open Houses - We can hold public meetings that allow the community to stop- by during a defined time period and ask questions about development options and the process. d. Charrette/ Community Workshop - We could conduct a half to full day workshop focused on the development plan vision and establishment of values. This workshop could include: an evening event; small group workshop exercises; open studio hours for the consultant team to work and the public is invited to stop by and provide input; and a presentation by the consultant team on the outcomes of the workshop.
e. Pop- Up Events - We could conduct pop-up events that bring activities and information to engage the community where they are. Such events would be staged in busy locations. Pop- up events could be conducted to gather input on the development vision.
f. Web -based Outreach - We can develop a project- specific web page for use on the City website to project updates, meeting notifications, and collect any desired survey data to help guide the planning process.

C. Stakeholder Engagement (Optional)
Scope of Work

1. Evaluate various project delivery approaches to achieve schedule, quality of construction, and reduced costs for public facilities ( City Hall, fire station), including Design- Bid-Build, Design- Build, Progressive Design- Build, GC/ CM, 63-30 financing, and other available delivery approaches authorized by State law.

2. Identify potential philanthropic contributions toward civic facilities and for any below market housing that may be included on the site (e.g., Apple Affordable Housing Fund)

3. Recommend project delivery and funding strategy approach for new City Hall along with catalyst development projects.

4. Provide the following marketing, recruitment, and development agreement negotiation services:
a. Due Diligence Check List. We will identify a list of due diligence that should be completed as part of the proposed public and private development. We can also contract directly and manage these services for an additional fee as needed or desired. The reports identified by the checklist would ideally be prepared prior to the issuance of a Development Offering or Developer RFQ/ RFP for the City Hall site.

I. This list may include survey, title report, environmental report (Phase 1 and/ or 2), geotechnical studies, environmental checklist, appraisal, and traffic impact analysis. Often such documents are provided to developers who register as interested parties during the Development Offering, RFQ/ RFP process.
b. Draft Project Development Schedule. A dynamic document ( excel, Microsoft Project, or other common file type) that shows the expected major phases extending from any City development plan for its Civic Center property to groundbreaking for multiple phases of development.

I. This will be a conceptual schedule since the timing and duration of future events is by nature uncertain. While actual timing will almost certainly differ from forecast timing, this is a valuable tool that can help stakeholders understand a reasonable schedule of events. c. Draft Term Sheet. A draft term sheet will be prepared including the proposed/ recommended terms of the development transaction for the available public land proposed to be sold or leased, including transaction/ purchase price, developer requirements ( e.g., construction of public facilities, certain commercial or mix-use development, shared parking, etc.), and expected roles and responsibilities for all parties.

I. The purpose of a draft term sheet is to support future discussions and negotiations with potential developers, and to ensure expectations are achieved. Some or many expected deal points may also be included in Development Offering or RFQ/ RFP documents.

D. Implementation Strategies & Development Recruitment
Scope of Work
d. Development Recruitment. All marketing and solicitation materials will be prepared to recruit the desired development. We will use either a Development Offering process or a two-step process of a Request for Qualifications ( RFQ) and Request for Proposal ( RFP) to recruit and create a highly competitive selection process. A scoring and evaluation system will also be created to assist in the selection of a preferred development and team. Below are some key Development Recruitment elements:

I. Contact potential developers, brokers, and other and create buzz around the development opportunity;
II. Manage review and developer submittal ranking process III. Manage stakeholder meetings to discuss and/ or rank submittals IV. Manage interviews with short-list of developers
V. Manage meeting( s) to discuss and select preferred development team D. Implementation Strategies & Development Recruitment
continued)

1. Negotiate preliminary deal terms ( Letter of Intent or Memorandum of Understanding) with preferred developer/ tenants( s) and negotiate and manage execution of purchase and sale/ lease/ development agreement or other P3 agreement with the preferred developer. Assist with any closing conditions leading to construction.
a. Every purchase and sale or lease and development agreement of public property is an opportunity to develop a public- private partnership achieving far greater results than what can organically occur in the marketplace
E. Developer Negotiation/Transaction Closing
Scope of Work

1. Provide GC and Consultant Procurement Management, Design Management, Construction Management Closeout services for the properties listed, as required by the City of Cupertino.

G. Future Services

1. We will work with City officials to develop an
RFP for Architectural Services that is tailored to
meet the Phase 1 Architectural needs. For
purposes of our scope, we have included
potential activities:

1. Architect Procurement:

2. We will leverage our industry
connections to engage potential
Architectural firms with similar industry
experience for City governments

3. Develop a Scope of Services for City
review and confirmation

4. Develop Evaluation Criteria for City
review and confirmation

5. Receive and level proposals

6. Facilitate interviews with Architect
finalists

7. Recommend award of contract

8. Negotiate form of agreement with City
and Architect’ s legal counsel

2. Architect Management:

1. Oversee Architect during all Phases
F. Architect Procurement and Management (Optional)
Fee Proposal
Time and Fee Schedule
The following timing and professional fees are required to complete the work scope:

Cumming’ s standard billing practice is based on time and materials, in which invoices are submitted monthly for hours expended on work performed the month prior. Utilizing this philosophy, we have found that Cumming’ s fee approach traditionally provides our clients with the most flexibility and cost effectiveness, as costs are only incurred based on the current needs of the owner.

Phase Duration Proposed Fee
A – Go/ No-Go Market Opportunity Assessment
Covering City Hall and Sports Center Sites
4 weeks $ 30,000
Phase A Reimbursables -$ 3,000
B - Scenario Programming
Covering City Hall/ Civic Center
Other properties to be determined as needed
6 – 8 weeks $ 40,000*
Phase B Reimbursable -$ 3,000
Sub-total (Excluding Optional Work)$ 76,000
Market Opportunity for Additional Sites 4-5 weeks $ 48,000 C – Stakeholder Engagement ( optional) TBD TBD
D – Implementation Strategies & Development Recruitment -$ 30,000 - $48,000** E – Developer Negotiation / Transaction TBD $ 40,000-$85,000* F – Architect Procurement ( Optional) TBD TBD
G – Future Services ( Optional) TBD TBD
Reimbursable expenses
Any reimbursable expenses incurred during Cumming’ s performance of services, including, without limitation, all costs for personnel, travel within twenty- five (25) miles of the City’ s geographic limits, per diem expenses, printing and/ or shipping of deliverables will be billed at actual costs with 0% mark- up.

Note: Fee in Phase 1 excludes Design Services subconsultant, typically $30,000-$40,000.

Note: Fees will be specified prior to initiating steps 2 and 3 Our proposed fees are valid for thirty (30) days from the date of this proposal. The rates are subject to change on a yearly basis starting on January 1, 2024.

SO_01 Cumming_TCG RE Strategy
Final Audit Report 2023- 09-12
Created: 2023- 09-12
By: Julia Kinst ( juliak@cupertino. org)
Status: Signed
Transaction ID: CBJCHBCAABAAbunOOKaHIVhQ0SnfUTrQauILYfkQMS1L SO_01 Cumming_TCG RE Strategy" History
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Document e-signed by Julia Kinst ( juliak@cupertino. org) Signature Date: 2023- 09-12 - 10:13:53 PM GMT - Time Source: server- IP address: 216. 198. 111. 214 Agreement completed.
2023- 09- 12 - 10:13:53 PM GMT
From: Olga Baban
To: City Council
Subject: Support Cupertino Sport Crnter
Date: Sunday, October 15, 2023 9:17:15 PM
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Hello Curetino City Council,
My name is Olga Baban, I’m Cupertino Sport Center member for many years. My kids started to play tennis at the summer camp in 2005.

I’m playing tennis in USTA league and pickleball and I’m using other sport classes at Cupertino Sport Center.

Cupertino Sport Center is a great place for our community for kids and adults.

Please consider Sport Center to stay!
Sincerely
Olga and family
Sent from AT&T Yahoo Mail for iPhone
From: Jessica Chee
To: City Council
Subject: Cupertino Sports Center
Date: Sunday, October 15, 2023 9:07:01 PM
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Hello City Council,
I hope this email finds you well. I am writing to you today as a concerned resident of Cupertino, deeply troubled by recent discussions regarding the potential closure of the Cupertino Sports Center, a vital community resource that has been an integral part of our city for many years.

The Cupertino Sports Center is not just a facility; it is a cornerstone of our community, providing affordable access to a wide range of fitness and recreational activities, including gym facilities, tennis, basketball, badminton, and much more. This center has not only been instrumental in promoting physical health but has also served as a place for social interaction, fostering friendships and building a strong sense of community.

For me, I have made wonderful new friends because of CSC. It has become an essential part of my life. contributing significantly to the well-being and overall quality of life in our new city. The potential closure of the Cupertino Sports Center would not only deprive our residents of a place to stay physically active but also disrupt the opportunity for friendships.

I understand the challenges the city might be facing, but I urge you to consider alternative solutions and explore all available options to keep the Cupertino Sports Center operational.

I kindly request that you and your fellow council members take our concerns into account and consider the broader implications of closing such a vital community resource.

Thank you for your attention to this critical issue. We look forward to your prompt response and are ready to collaborate with you to ensure the Cupertino Sports Center remains a thriving part of our beloved city.

Best,
Jessica
From: Randy Kunkee
To: City Council
Subject: Agenda item "Options for construction of a City Hall facility" - Leave CSC as-is Date: Sunday, October 15, 2023 8:30:41 PM
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Dear Mayor and Council Members,
I recently became aware of plans being floated to redevelop the Cupertino Sports Center as a mixed facility. As a resident of Cupertino and a long time members of the Sports Center, I object to this planning.
- The sports center is a home for many people, children and adults to play and learn together. - I have personally gone through many stressful times in my 65 years on this planet, and the Sports Center has been a constant source of sanity, friendship, kindness, and recreation. - I understand the need for housing. Yet paradoxically the number of households according to the reports, are predicted to decline in Cupertino.
- Spending $27.5M on City Hall is a good deal.
- Nothing in the report suggests why we need a $80M complex with a new civic arts center.

There are many high schools and De Anza college facilities that can be used for this and they have plenty of parking. This should be tabled until such time as the finances are in order. - The report claims CSC is underutilized. What is the evidence for this? How is utilization defined? The report says nothing about revenue or expenses of the sports center. - The sports center has many non-Cupertino members whose membership fees benefit Cupertino.
- Any plan to destroy CSC should account for the recreational impact that would have on our community.. If you build more housing, you'll need more places for recreation, not less. - There is nothing stated in the plan about how or when the capacity of CSC (tennis, pickleball, basketball, badminton, table tennis, racquetball) and the youth center would be replaced.
- It is a safe place for adults and children to play together (read parents and their children too). - The sports center was recently renovated with structural changes for earthquake safety and new windscreens.

I cannot attend Tuesday due to a business trip to the east coast. I wish I could be there to make a little noise and shout out a "Here, here!". But others will be, and they will be speaking for me as well.

I hope you take my words to heart and give weight to my opinions and questions above.

Regards,
Randall Kunkee
21821 Monte Ct
Cupertion CA 95014
From: Eugene Jivotovski
To: City Council
Subject: Preserve Cupertino Sport Center for the Community Date: Sunday, October 15, 2023 6:49:47 PM
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Dear City Council of Cupertino,
I hope this letter finds you well. I am writing to express my strong concerns regarding the proposed plan to replace the Cupertino Sport Center with a city hall. While I understand the importance of infrastructure development and the need for civic facilities, I firmly believe that the Cupertino Sport Center is an invaluable resource for our community, especially for the youth and adults who use it for various recreational and social activities.

The Cupertino Sport Center has been an essential part of our community for many years, providing a space where residents of all ages can engage in physical activities, learn new skills, socialize, and build lasting friendships. Cupertino Sports Center serves as a hub for tennis enthusiasts in Cupertino. Here are some key reasons why the Cupertino Sport Center must be preserved:

1. Recreational Opportunities: The tennis courts at Cupertino Sport Center offer a safe and welcoming environment for people of all ages to enjoy the sport. Whether it's casual games, competitive matches or tennis lessons, these facilities are a vital outlet for physical activity.

2. Affordable Lessons: The Sport Center provides affordable tennis lessons for children and adults. These lessons help individuals learn and improve their skills while fostering a sense of discipline and sportsmanship.

3. Social Interaction: The Sport Center promotes social interaction among our residents.

Players often develop friendships, support networks, and a strong sense of community that extends beyond the tennis courts.

4. Youth Development: The Sport Center is crucial for the development of our youth. It provides a positive and constructive outlet for their energy and teaches them essential life skills like perseverance and fair play.

I am not against the idea of a city hall, but I believe that our community's cultural and recreational resources should be preserved and enhanced rather than sacrificed. With thoughtful planning, it may be possible to find alternative locations or solutions that can accommodate the city hall without sacrificing the Cupertino Sport Center. Such an approach would ensure that we continue to offer our residents a place to pursue their passion for tennis and enjoy the many benefits that the Sport Center provides.

I kindly request that the City Council reconsider the decision to replace the Cupertino Sport Center and explore alternative options to meet the growing civic needs while preserving our cherished recreational and social hub. Our community's well-being and sense of togetherness depend on maintaining such vital facilities.

Thank you for your time and consideration. I hope that, together, we can find a solution that accommodates the needs of our community while preserving our valued Cupertino Sport Center.

Sincerely,
Eugene Jivotovski,
Member of Cupertino Sport Center and Cupertino Tennis Club Phone# 510-709-8600
From: Sadhana Karthikeyan
To: City Council
Subject: We need the Cupertino Sports Center
Date: Sunday, October 15, 2023 5:41:48 PM
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The Cupertino Sports Center is such a great place in this community. It is important to us and we need it, so do not demonize it.

From: Grace Haig
To: City Council
Subject: Cupertino Sports Center
Date: Sunday, October 15, 2023 5:36:30 PM
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Greetings to all city council,
I love city of Cupertino because I have found over the years that Cupertino City runs the city with their residents in mind: from looking out for the communities when one of the neighbors is doing a rebuilding/remodeling, developing the Main Street, etc., to the recreational activities for all ages.

I see children of all ages walking happily in CSC parking to their after school tennis clinics, not just during schools; any holiday breaks. The fitness programs are well liked by everyone.

My friends in Sunnyvale love their Sunnyvale tennis club but they all wish that club would include a fitness room like CSC.

CSC is a jewel in the Bay Area; it provides mental and physical well-being for all ages. City council should talk about how to improve the programs and not eliminate the facility. Please do keep in mind, once a land is sold, the city will forever lose opportunities to enrich the residents’ lives. It’s always easy to sell. However, if a city gives in to the profit seeking developers, the city owned property will diminish fast.

Norway guards their natural resources for the next generations. Shouldn’t City of Cupertino guard their properties for the future generations too?
Sincerely,
Grace Haig
A member of Cupertino Sports Center 205-2007 and 2009-present time From: Leslie Pruett
To: City Council
Subject: CRC viability in question
Date: Sunday, October 15, 2023 4:19:08 PM
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I have been so pleased that Cupertino offers the Recreation Center to the community. It is so inclusive of all ages—I see members that are elderly, children and teens and adults. It really runs the gamut and that is so hard to find in Silicon Valley these days. It is also reasonably priced which is a treasure for many of us in this overpriced market— our options are few. Most of the sports clubs are owned by chains and are very expensive while the country clubs are catering to the tech industry professionals. There are few places for the average local residents to enjoy. When I arrived in this community 25 years ago that was not the case, but sadly today it is the case.

If you raze the Community Center to build more commercial buildings or apartment buildings you will take a valuable piece of everyday life away from thousands of people and this is truly a tragedy. For such an affluent city, it seems like quality of life is being sacrificed for more money for real estate developers.

Leslie Pruett
Leskarpru @att.net
From: [email protected]
To: Hung Wei; Sheila Mohan; Liang Chao; J.R. Fruen; Kitty Moore Subject: City Hall proposal feedback
Date: Sunday, October 15, 2023 4:16:47 PM
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Dear City Council Members,
I am appalled and outraged that the City of Cupertino is even considering a proposal to demolish the Sports Center in favor of a new City Hall + housing. The Sports Center is a beautiful and unique facility, where people of all ages and incomes gather to play tennis (and various other sports, including lessons where kids have the opportunity to get exposure to and learn a recreational activity that they can enjoy for a lifetime). It would be tragic to destroy this treasure that provides such healthy recreational outlets for so many.

Sincerely,
Morris Mandel, PhD
Psychologist & longtime Cupertino resident
From: George Mattinger
To: City Council
Cc: [email protected]; [email protected]
Subject: Cupertino Sports Center
Date: Sunday, October 15, 2023 3:31:31 PM
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Dear Cupertino City Council,
My name is George Mattinger. My family has been living in Cupertino since 1998 and we have enjoyed the services and facilities provided by the City of Cupertino.

I have long felt that one of the most compelling of those facilities is the unique Cupertino Sports Center. The Sports Center provides services to residents (and non-residents) from preschool age to senior citizens. The value of the Sports Center to the community can easily be seen by its popularity. Tennis and pickleball courts are fully booked every evening, and many of the course and camp offerings fill up almost immediately.

I recently heard the news that the city is considering a proposal with an option to eliminate the Cupertino Sports Center. This is extremely alarming. As more and more studies come out confirming the need for exercise and positive social interactions (the Sports Center provides both) for a long and healthy life, why would anyone on the council be inclined to think that depriving the city of this resource is going to be a benefit for the population? I consider the Cupertino Sports Center as one of the key facilities provided by the city. I strongly object to any proposal to eliminate the Cupertino Sports Center. Please consider other alternatives in the city's new plan.

Thank you,
George Mattinger
7848 Jeanette Court
Cupertino, CA
[email protected]
From: Karthik Shan
To: City Council
Subject: We need CSC, do not demolize.

Date: Sunday, October 15, 2023 12:00:54 PM
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We need CSC, do not demolize.

From: [email protected]
To: City Council
Cc: [email protected]
Subject: Replacement of City Hall
Date: Sunday, October 15, 2023 6:35:04 AM
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This letter supplements the one I sent you on Friday.

Dear Cupertino City Council Members,
When I heard yesterday that the city is considering converting the Sports Center into a muti-use location for a new City Hall and apartments as one of several options, I was dismayed. I led the effort to convince the City to purchase the Sports center more than 20 years ago and it has been a very good purchase. It is important for a city such as Cupertino to have such a facility. It provides infrastructure for tennis, ping-pong, pickel ball, racquetball, basketball, yoga, weight training, and exercise on a variety of machines for ~500* members who pay an average of $450* per year for the privileges. In addition, more than 1000* youths have been enrolled in tennis lessons there each year.

After stewing over the news, I called Ms. Jean Bedord to find out why the City would consider such terrible action.

Se explained that the City has had to refund a lot of tax money it collected from Apple because of a new state law and that it needs to replace the inadequate City Hall. Furthermore, the City does not have appropriate property on which to place the new City Hall. So, finding itself in such a set of circumstances it began considering alternatives, one of which involves replacement of the Sports Center with the City Hall and ~55 rental apartments.

What the City does not seem to realize is that the Sports Center is one of many parks in the City. It is probably the 3rd most used of these following Creekside and Memorial. The hugh and cry from destruction of the Sports Center would be huge. The main difference between the Sports Center and other Parks is that it pays its own way. Fees equal or exceed operating expenses.

So, I began searching for a more attractive alternative. I called an authoritative official of Sand Hill Properties and explained the City’s dilemma and asked if his company would consider building the required City Hall on the Vallco property. He said it would be possible, but in order to finance the construction of commercial space at the size needed by the City a reasonable multi-year lease would be required. Depending on the exact size requirement and the City’s specifications, it could be delivered as a standalone built-to-suit building or as part of a larger multiuse building.

I see multiple advantages to this alternative. No up-front money would be required as Lease fees might not be charged until the new City Hall would be occupied. Furthermore, those fees could be accounted for as operating expense rather than capital expenditure. A City Hall at Vallco could be located on Stevens Creek Boulevard or Wolfe Road or even Vallco Parkway, so it would be convienent to all users. If the Council is interested, it will be important to move quickly so that best location might be reserved.

Still more ideas that give the City the facility it needs while still allowing the City to retain its land could come out of a negotiation process with an experienced developer.

As a 60 year homeowner in Cupertino, I have seen many extraordinary political events perpetrated by the City Council. If the Council decides to destroy the Sports Center it would be among the worst. The prior owner wanted to convert the Sports Center property into a bunch of Condos or a Trailer park 25 years ago and the City denied that request because that property is zoned for Recreational use. Nothing has changed in the intervening 25 years. The Council may have the power to make such a change, but the citizens would mount such an outcry that none of its members would retain their seats.

A public private partnership is likely the city’s best option for procuring a safe City Hall. The City should first pursue the lease strategy outlined above before sacrificing an existing community resource such as the Sports Center. If the Council is interested, I could arrange a meeting with Sand Hill Properties to further discuss the details.

Edward Hirshfield
* these numbers need to be checked and corrected
From: Gunjan Malviya
To: City Council
Subject: Proposal to erase Cupertino Sports Centre
Date: Saturday, October 14, 2023 10:35:09 PM
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Hello City Council,
I have been a resident of this city for a long time. As a member of Cupertino Sports Center for many years, it has been a source of comfort to me. It is a place where the community can come together and constructively spend evenings and weekends. As an organized club, it offers more benefits than open tennis courts in parks. Both of my kids have learned tennis here. We participate in many club activities, which include using the gym, attending yoga classes, Strength-building classes, and tennis.

I have heard that you plan to erase it, which has caused chaos in my family of four. Every member of our family is a member of this institution. In today's world, places like Cupertino Sports Center are rare due to ongoing developments. Why would you want to eradicate such an important institution? Why can't we find an alternative? Please do not disservice this beautiful city because some developers are pushing for it.

Please think twice before coming up with this self-destructive proposal...

Best Regards,
Gunjan
From: Andre Natal
To: City Council
Subject: No to the demolition of Cupertino Sports Center Date: Saturday, October 14, 2023 7:02:16 PM
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
“Hello City Council,
The Cupertino Sports Center is a crown jewel of Cupertino. It has Cupertino residents who have been members for decades. It is fully occupied usage starting 8am and stays fully occupied to closure at 10pm. There are 16 tennis courts which are used to teach 100s of your Cupertino kids per day. In addition it provides facilities for coaching badminton, ping pong, gym, personal training, basketball, pickleball, chess and racketball.

Cupertino Sports Center is home to at least 5 - 8 USTA competitive league teams each season and there are multiple seasons (18+, adult, seniors in men’s and then the same for womens, then each of these across different competitive levels, after which likewise there are combo seasons and mixed seasons.). All in, any given year, there may be 60 - 100 league teams that call the Cupertino Sports Center home. Each league team on average has 20 players. This means at least 1200 - 2000 league players could be impacted, but if you reduce by 75% for duplicates, that still leaves at least 500 league players who call Cupertino Sports Center home affected.

Suffice to say this. Court bookings open at 8am 7 days ahead. All courts are booked within 10 seconds of bookings opening. To recap, courts get taken 7 days in advance within 20 seconds of bookings opening. This happens daily.

CSC is revenue generating and self sustaining. Patrons pay an annual or monthly membership.

Annual memberships run from $400 - $550. In additions court time is leased to Lifetime which conducts kids lessons.

We CSC patrons are therefore shocked that Cupertino city staff would even think of putting a proposal forward to eliminate the Cupertino Sports Center.

I request you all to kindly oppose the inclusion of Cupertino Sports Center in agenda item 7 and reject any city staff recommendations to fund a conceptual plan involving the Cupertino sports center.

Kindly do not allow even the start of a conceptual plan for the sports center.

Pleas save our sports facilities. First the city proposed replacing BlackBerry farm golf course.

Then it was memorial park softball fields. Now it is Cupertino sports center.

Please leave our sports facilities alone. They are not meant to be handed over to developers. “ From: Tony Nhieu
To: City Council
Subject: CSC needs to keep open
Date: Saturday, October 14, 2023 6:54:54 PM
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Hello City Council,
The Cupertino Sports Center is a crown jewel of Cupertino. It has Cupertino residents who have been members for decades. It is fully occupied usage starting 8am and stays fully occupied to closure at 10pm. There are 16 tennis courts which are used to teach 100s of your Cupertino kids per day. In addition it provides facilities for coaching badminton, ping pong, gym, personal training, basketball, pickleball, chess and racketball.

CSC is revenue generating and self sustaining. Patrons pay an annual or monthly membership. Annual memberships run from $400 - $550. In additions court time is leased to Lifetime which conducts kids lessons.

We CSC patrons are therefore shocked that Cupertino city staff would even think of putting a proposal forward to eliminate the Cupertino Sports Center.

I request you all to kindly oppose the inclusion of Cupertino Sports Center in agenda item 7 and reject any city staff recommendations to fund a conceptual plan involving the Cupertino sports center.

Kindly do not allow even the start of a conceptual plan for the sports center.

Pleas save our sports facilities. First the city proposed replacing BlackBerry farm golf course. Then it was memorial park softball fields. Now it is Cupertino sports center.

Please leave our sports facilities alone. They are not meant to be handed over to developers.

Rgds,
Tony
From: Deepak Shetty
To: City Council
Subject: Cupertino Sports Center
Date: Saturday, October 14, 2023 6:44:03 PM
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
“Hello City Council,
The Cupertino Sports Center is a crown jewel of Cupertino. It has Cupertino residents who have been members for decades. It is fully occupied usage starting 8am and stays fully occupied to closure at 10pm. There are 16 tennis courts which are used to teach 100s of your Cupertino kids per day. In addition it provides facilities for coaching badminton, ping pong, gym, personal training, basketball, pickleball, chess and racketball.

CSC is revenue generating and self sustaining. Patrons pay an annual or monthly membership.

Annual memberships run from $400 - $550. In additions court time is leased to Lifetime which conducts kids lessons.

We CSC patrons are therefore shocked that Cupertino city staff would even think of putting a proposal forward to eliminate the Cupertino Sports Center.

I request you all to kindly oppose the inclusion of Cupertino Sports Center in agenda item 7 and reject any city staff recommendations to fund a conceptual plan involving the Cupertino sports center.

Kindly do not allow even the start of a conceptual plan for the sports center.

Pleas save our sports facilities. First the city proposed replacing BlackBerry farm golf course.

Then it was memorial park softball fields. Now it is Cupertino sports center.

Please leave our sports facilities alone. They are not meant to be handed over to developers. “ Concerned Cupertino Resident
Deepak Shetty
Get Outlook for iOS
From: Louis Satrijo
To: City Council
Subject: New City Hall Proposal
Date: Saturday, October 14, 2023 6:36:35 PM
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Dear Cupertino City Council
My name is Louis Satrijo. Although I am a resident of West San Jose, I feel Cupertino has become my second home because my family and I often come to Cupertino to play tennis at the Cupertino Sports Center. Ever since becoming members of the Sports Center, my family and I would often be in Cupertino shopping for groceries, eating at nearby restaurants, buying gas, getting our tennis rackets strung, buying Boba tea, and buying pizza to take home after tennis. The Cupertino Sports Center brings people together from surrounding communities into Cupertino and many friendships are made there. Please consider keeping the Cupertino Sports Center as it is one of the things that draws people to Cupertino and distinguishes the city from other nearby communities.

Yours truly,
Louis Satrijo
From: Kiran Kolpe
To: City Council
Subject: Regarding Cupertino Sport Center
Date: Saturday, October 14, 2023 6:10:15 PM
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Dear Cupertino city council members,
I have learned that there is a proposal to change the Cupertino Sports Center and build it for other uses.

I want to strongly oppose any proposal to change the Cupertino Sports Center. It’s been an integral part for me and my family of 8.

I understand that the city has other needs but I do not believe that we should tear down a place that has been a way of life for so many.

I’m sure we can find other ways to go about solving the city hall needs. I’m seeking your support for this worthy cause so that Cupertino residents can continue to have the activities and places that makes it a unique place to call home.

Thank you,
Kiran Kolpe
From: Long Jiao
To: City Attorney"s Office; City Council
Subject: City Hall
Date: Saturday, October 14, 2023 5:52:03 PM
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Dear City Council members and City Attorney,
The agenda item 7 for Council Meeting on 10/17/2023 caught my attention. The staff recommendation was to "pursue conceptual development of a mixed used Public Private Partnership for City Hall and the Sports Center properties." In my limited life experience, I had never seen a City Hall in a building mixed with residential units.

This idea is unusual. Unusual ideas need unusual reasons. I would like to ask, especially to the City Attorney, do we have any legal obligation to do something (renovation or rebuild) to the City Hall? If there is such a legal obligation, what is the deadline to meet it? Thank you.

Cupertino Citizen, Long Jiao
From: Ellie Martindale
To: City Council
Subject: CSC
Date: Saturday, October 14, 2023 5:41:03 PM
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

I would like to voice my objections to changing Cupertino Sports Center to a multi use/private space.

I’ve been a member for fifteen years and use the facilities for tennis and fitness every week. It is a wonderful facility.

Thank you for your consideration in this matter.

Eleanor Martindale
Sent from my iPhone
From: [email protected]
To: City Council
Subject: City proposal to eliminate Sports Center
Date: Saturday, October 14, 2023 5:27:49 PM
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To member of Cupertino City council,
I strongly disagree the proposal that attempts to take down the sports center in its current form and replace it with city hall or mixed use housing or any alternative that term power IoT or permanently impacts tennis at the sports center.

This sport center is the only place I am playing tennis right now.

I strongly request the city to keep it current location.

In stead of removing it, you should consider upgrading the facilities.

Thanks
Ben Leung
From: Catalin Cazangiu
To: City Council
Subject: Cupertino Sports Center re-development
Date: Saturday, October 14, 2023 4:26:56 PM
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Dear ladies and gentlemen of the City Council. My name is Catalin Cazangiu. I am Cupertino resident and i have been leaving and working in Cupertino for the past 10 years. Recently was brought to my attention through various sources that the Council is considering a proposal for redevelopment of the Cupertino Sports Center, potentially closing it down. I think it this is terrible ideea, the worse of the kind, and please allow me to tell you why. As many people loving in the South Bay area I spend my entire day sitting on a chair, working on a computer (in many cases 2-3 in the same time). Running at the end of the day to pick up kids from school and driving them to various activities. It is pretty stressful I could say and lack of fresh air and physical activity for the good part of the day takes its tall. I end up home with a huge headache and pretty much with no energy whatsoever. The things got worse during the pandemic, given stress of working from home while homeschooling the kids. The only thing that kept me going was a group of friends I made through the classes I used to take at Cupertino Sports Center. We all share a passion for tennis and i look forward at the end of a stressful day for 1-2h of playing tennis there. By the time i get back home the stress is gone, headache is gone…tennis at CSC is a pressure valve that allows me (and others in the community) to stay afloat.

My kids started playing tennis there and over the years they picked up other sports at CSC. One of them os amongst the first 100 in California for his group of age and he has dreams of playing at the highest level. It all started at CSC when he was about 5. My older son goes to the gym there. It helps him to get through the teenager years, stay in shape and train for water polo. He is in the Varsity team Cupertino High and wants to play college water polo.

Working out in the gym at CSC helps him with physical strengthening and conditioning.

There are many people lives that gravitate around CSC. Young and old, skilled in sports or not so skilled, we all end up or start the day there, making friends and forgetting about stressful projects at work or other problems at home.

I don’t think out town needs more commercial spaces (we have restaurants that opens and close within a year - there are too many), commercial buildings that are not used (Apple for example moves teams down to San Diego leaving some other their buildings half full). We lack good parks (remember the days when Memorial Park had water fountains, see the parks in Sunnyvale), biking trails (see Mountain View and Los Gatos), tennis courts are not near enough (for how many people picked up either tennis or pickerball since the pandemic), affordable gyms are nowhere to be found in Cupertino. So destroying the only place in Cupertino, that allows people to connect and relax, is a terrible and terrifying ideea. I hope for the sake of our community that you guys will consider these aspects and this proposal will be rejected in the end. Otherwise will look forward to the next round of elections to male out voices and wishes heard
With respect
Catalin Cazangiu
Sent from my iPhone
From: Bill Schein
To: City Council
Subject: Cupertino Sports Center
Date: Saturday, October 14, 2023 1:06:44 PM
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Is Cupertino City Council contemplating/proposing to build a "Mixed Municipal/Private" use facility?
If yes, could this be considered an "Eminent Domain" attempt to acquire the property? Would the residents, voters, taxpayers have a voice in this? My vote is---leave the Sports Center alone. It serves a very useful purpose---I'm NOT a member of CSC.

Thank you.

Bill
From: Gurpreet D
To: City Council
Subject: request about P3 plan regarding Cupertino Sports Center Date: Saturday, October 14, 2023 12:10:29 PM
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Hello City Council members,
I am writing in regards to the P3 (Public Private Partnership) to replace the Cupertino Sports Center.

The Cupertino Sports Center has been an integral part of our family for decades: all members of my family (including kids) have been using this facility for gym, tennis classes, tennis courts, basketball, etc, etc. And I know an uncountable number of other families that have been heavily using the Cupertino Sports Center in the similar way.

How can the city think of replacing this beloved part of Cupertino which is currently being heavily used by the members and the Cupertino residents ?
I use Cupertino Sports Center almost 5 times every week and the facility is flourishing by all kinds of members (all ages).

Please rethink your plan and try talking to the hundreds/thousands of families that are using the facilities.

Save our Cupertino Sports Center.

Regards,
Gurpreet Dhaman.

From: Kumiko Takamatsu
To: City Council
Subject: Your Proposal to Eliminate Cupertino Sports Center Date: Saturday, October 14, 2023 12:09:35 PM
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Dear City Council,
I am very saddened to hear that there is a proposal to eliminate the Sports Center. I am a resident of Cupertino and I have been a member of CSC for only 2 years. But I spent almost time there. CSC is Cupertino's only sporting facility. CSC is a very special place for many of us. It is a very well-managed facility. The staff is always very helpful and courteous. It's a great place to play tennis, take exercise classes, and work out in the gym so we can stay healthy. And it's good for kids, too. It's also a place where people make friends and form connections. All of these things are very important to our well-being.

It has been even more important given what we have been through with the pandemic. During the lockdown, we couldn't do much, but being able to go to CSC to play tennis was life-saving.

I hope that you will abandon this idea of eliminating CSC.

Thank you for your consideration.

Kumiko Takamatsu
From: Kim Motzny
To: City Council
Subject: CSC
Date: Saturday, October 14, 2023 11:37:51 AM
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Hello Cupertino City Council,
I would like to keep the Cupertino Tennis Center, a tennis and fitness center open to the surrounding communities.

I have enjoyed playing tennis here and doing fitness classes for over 15 years.

Please keep it has been,
Kimberly Motzny
Sent from my iPhone
From: Ctc Cupertino
To: City Council
Subject: Save Cupertino Sports Center
Date: Saturday, October 14, 2023 7:12:46 AM
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Dear Cupertino Council Members,
I am the President of Cupertino Tennis Club, which organizes tennis opportunities for members of the Cupertino Sports Center. We consist of approximately 330 members, who all greatly enjoy and appreciate the Sports Center. I strongly encourage the city of Cupertino to maintain the Sports Center as a tennis and fitness facility and not repurpose the property to a mixed use facility.

The Sports Center is a great asset to the Community. Our programs enhance the experience for adult tennis players, allowing them to meet other players and participate in Leagues. I think it is awesome that The Sports Center positively impacts all age groups. It has a very strong youth tennis and recreation program and a very popular summer camp. The benefit the Sports Center provides all ages cannot be readily replaced.

I strongly believe it would be a mistake for the city to eliminate the Sports Center. The benefits it provides the community are just too important to allow it to go away.

Sincerely,
Jeff Labadie
President, Cupertino Tennis Club
From: Jeff Labadie
To: City Council
Subject: Save Cupertino Sports Senter
Date: Saturday, October 14, 2023 7:01:13 AM
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Dear Cupertino Council Members,
I strongly encourage the city of Cupertino to maintain the Sports Center as a tennis and fitness facility and not repurpose the property to a mixed use facility.

The Sports Center is a great asset to the Community. It is where many of us come to recreate, make friendships and enjoy some relaxation in a busy world. The Sports Center positively impacts all age groups. It has a very strong youth tennis and recreation program and a very popular summer camp. The benefit the Sports Center provides all ages cannot be readily replaced.

I strongly believe it would be a mistake for the city to eliminate the Sports Center. The benefits it provides the community are just too important to allow it to go away.

Respectfully yours,
Jeff Labadie
Sports Center Member
From: Steve Spray
To: City Council
Subject: destroying Cupertino Sports Center
Date: Saturday, October 14, 2023 6:55:34 AM
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I'd like to voice my support for keeping the Cupertino Sports Center, and keeping it in its current form. It's a unique and wonderful community resource, offering many great features in one place that's hard for ordinary community members to find anywhere else.

I'm an avid tennis player, and it's very hard to support vibrant tennis programs without that combination of a lot of courts (best lights in the bay area), effective reservation system, USTA leagues, and group of tennis pros to support wide ranging tennis lessons for kids through adults.

As an example of how the Cupertino Sports Center supports a large tennis community, I've included the list below of the USTA Northern California tennis league programs from just this year - 2023, over 70 teams, which are listed at https://www.ustanorcal.com/organization.asp?id=113
Thanks,
Steve Spray

From: Helen Low
To: City Council
Subject: Cupertino Sports Center
Date: Friday, October 13, 2023 10:12:33 PM
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Dear City Council,
I have been a long time member of the CSC and have enjoyed using the gym and especially the tennis courts. It is a very unique facility and very well maintained by the city. The CSC has provided many fun occasions, meeting friends and excellent tennis courts. I would hate to see it eliminated, therefore I am objecting to the proposal of the CSC being replaced by mixed use development. Please reconsider your proposal.

Thank you,
Helen Low
10396 Avenida Lane
Cupertino, Ca 95014
Sent from my iPad
From: Ekaterina Zhilinsky
To: City Council
Subject: Cupertino Sports Center
Date: Friday, October 13, 2023 8:36:34 PM
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Hello,
I’m writing to express my strong opposition regarding a proposition to demolish a Cupertino Sports Center.

I’m a citizen on Cupertino and strongly disagree with this new decision.

Our city needs Cupertino Sports Center.

Leave our sport facilities alone!!
Regards,
Ekaterina Z.

From: Venkat Ranganathan
To: City Council
Subject: RE: Conceptual plan to convert Cupertino Sports Center to a mixed use facility Date: Friday, October 13, 2023 8:00:27 PM
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Dear City Council,
The Cupertino Sports Center (CSC) which was recently renovated is an important facility in Cupertino with city residents with some members using it for decades, paying upwards of $500 as membership fees, generating revenue from operations and leasing of courts for thirdparty coaching companies.

There are 16 tennis courts as well as indoor and outdoor facilities for basketball, badminton, table tennis, gym, personal training facilities, pickleball, racquetball, chess and other sports. It is generally heavily used from opening to close and it is used to engage and teach many kids, particularly in tennis. The courts are very popular with slots taken up very fast as soon they are open to the public.

Several USTA competitive league matches are held at CSC every year and closure of CSC will impact the league matches and players who participate in these matches.

It was surprising to see that CSC will be part of a plan for a new development on its premises.

I request the council to oppose oppose the inclusion of Cupertino Sports Center in agenda item 7 to be taken up on 10/17 meeting and reject the recommendations to fund a conceptual plan involving the Cupertino Sports Center.

Thanks
Regards
Venkat
From: Sharlene Leung
To: City Council
Subject: Demand not to demolish sport center
Date: Friday, October 13, 2023 7:51:16 PM
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Hello City Councils:

Please do not demolish the sport center to be a high density mixed used buildings. We cherish the simple suburban environment.

Please keep the city green, clean, healthy and low crime rate.

Best,
Charlene Leung
Sent from my iPhone
From: Snehal Panchal
To: City Council
Cc: Snehal Panchal
Date: Friday, October 13, 2023 7:34:15 PM
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Hello City Council,
The Cupertino Sports Center is a crown jewel of Cupertino. It has Cupertino residents who have been members for decades. It is fully occupied starting at 8am and stays fully occupied until closing at 10pm. There are 16 tennis courts which are used to teach 100s of your Cupertino kids per day. In addition it provides facilities for coaching badminton, ping pong, gym, personal training, basketball, pickleball, chess and racketball.

CSC is revenue generating and self-sustaining. Patrons pay an annual or monthly membership.

Annual memberships run from $400 - $550. In addition, court time is leased to Lifetime which conducts kids lessons.

We CSC patrons are therefore shocked that Cupertino city staff would even think of putting a proposal forward to eliminate the Cupertino Sports Center.

I request you all to kindly oppose the inclusion of Cupertino Sports Center in agenda item 7 and reject any city staff recommendations to fund a conceptual plan involving the Cupertino sports center.

Kindly do not allow even the start of a conceptual plan for the sports center.

Please save our sports facilities. First the city proposed replacing BlackBerry farm golf course.

Then it was memorial park softball fields. Now it is the Cupertino sports center.

Please leave our sports facilities alone. They are not meant to be handed over to developers.

Snehal Panchal
A Cupertino Resident.

From: Snadra39
To: City Council
Subject: Proposal to Close Cupertino Sports Center
Date: Friday, October 13, 2023 7:00:12 PM
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Dear Council Members,
My name is Sandra Miller and I am an active member of CSC. I use the facility on an almost daily basis to play tennis (including USTA) and workout in the gym. I have recently learned that there is a proposal out there to close the sports center and for me this is terribly disturbing. This is a place that plays a part in the lives of SO many people, both young and old; it helps them stay active and healthy as well as provides a sense of community. I do not understand why anyone would entertain the idea of taking away this Cupertino City facility and I am totally opposed to the proposal.

Sincerely,
Sandra Miller
From: Kaushal Rao
To: City Council; [email protected]; Liang Chao; Hung Wei Subject: Opposition to the Conversion of the Cupertino Sports Center to a Mixed Use Facility Date: Friday, October 13, 2023 6:48:11 PM
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Dear Hung Wei, Liang Chao, Kitty Moore, Sheila Mohan, and J.R. Fruen, Hope you are all doing well. I am writing as a concerned resident of Cupertino (I have been here since 2004 and attended Lincoln Elementary School, Kennedy Middle School, and Monta Vista High School while growing up!) to express my strong opposition to the proposed conversion of the Cupertino Sports Center into a mixed-use facility. Cupertino Sports Center has been a cornerstone of our community, and serves as a vital hub for exercise, recreation, and social engagement for countless residents over the years. I have personally enjoyed working out, attending fitness classes, and playing badminton at the Sports Center.

It would ultimately be a disservice to our community to eliminate a facility that offers such a wide array of opportunities for the well-being and social connectedness of our residents. I urge the City Council to reconsider the proposal to convert the Cupertino Sports Center to a public hall and to explore alternative options that can co-exist with the facility. Maintaining the Cupertino Sports Center in its current form is vital to preserving the health and quality of life for many residents.

Thank you for your time and consideration. I am hopeful that we can find a solution that best serves the interests of Cupertino's residential community.

Sincerely,
Kaushal Rao
--
Kaushal Rao
[email protected]
(408) 204-3911 | https://www.linkedin.com/in/kaushalrao101/ From: Amanda Kao
To: City Council
Subject: Save Cuoertino Sports Center
Date: Friday, October 13, 2023 5:58:25 PM
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

I am writing to object to the proposal of closing the Cupertino Sports Center in order to build a mixed Municipal/Private use facility.

Cupertino Sports Center serves a wide range of people who participate in sports activities to improve their health and well being. It is an important place for people to come together to compete, socialize and exercise. It supports a large number of children's activities as well. A lot of funding has recently gone into upgrading the facility and it is a well run and well maintained place that increases the mental well being of Cupertino residents and more.

Please vote "no" to changing the use of the Cupertino Sports Center and keep it as it is.

Sincerely,
Amanda Kao
CSC annual membership holder and CTC member
From: Janet L Oshiro
To: City Council
Subject: Proposal to eliminate Cupertino Sports & Fitness Center Date: Friday, October 13, 2023 5:19:42 PM
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Dear City Council,
Please vote against eliminating the Cupertino Sports & Fitness Center, and leave it as it is today.

I have been a long time member of the Sports Center, and since my retirement, I've been able to enjoy even more: the ability to reserve tennis courts, ball machine, participate in USTA tennis leagues, and the ability to use of the Fitness Center classes, sports court, and weights. The Sports Center is a huge part of my retired tennis and social life.

Please vote against the proposal for eliminating the Cupertino Sports & Fitness Center, and leave it as it is today.

Best regards,
Janet Oshiro
Cupertino Sports & Fitness Center member
From: Vi-Nhuan Le
To: City Council
Subject: consideration for other uses for Cupertino Sports Center Date: Friday, October 13, 2023 2:54:47 PM
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Hello City Council,
I have been a long-time resident of Cupertino, since my family moved here in 1982. I have also been a long-time patron of the Cupertino Sports Center -- at least one decade.

I have been informed that City Council is considering replacing Cupertino Sports Center with a mixed use facility. I am asking that you do NOT consider the Sports Center as a potential site for removal. This is the only gym in the area with the hours that can accommodate a variety of schedules. Gyms such as the YMCA, F45, and Orangetheory have terrible hours, not to mention none has tennis courts. From the looks of the parking lot in the evenings, I suspect that the Cupertino Sports Center is a revenue-generating asset to the City. And I would also suggest you consider the Sports Center staff, many of whom are local De Anza students who need jobs with flexible hours and schedules to accommodate their classes.

Thank you for your consideration,
Vi-Nhuan
From: Nariman Nayrami
To: City Council
Subject: CSC
Date: Friday, October 13, 2023 12:36:49 PM
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Are you seriously considering turning the sports center into another mixed use facility? Has any one of you taken the time to visit the sports center on any Monday, Wednesday or Friday morning to notice that all the tennis courts are being used by seniors, men and women alike? Has anyone bothered to ask how many kids attend the tennis camp during the entire summer at the sports center? And what is your alternative suggestion for all the members, mostly retirees during the day, who use the facilities for exercise and as a way to connect with other residents in the community? Do you want us all at City Hall? The idea to convert a health center in favor of office space is a terrible proposition and I along with many members of the Cupertino Sports Center urge you to reject this plan and think about creating more open spaces for residents rather than additional office space to be used for City Hall or otherwise.

Nick Nayrami
408-759-1714
From: Datla Asok
To: City Council; [email protected]; Liang Chao; Hung Wei Subject: Opposition to Eliminating the Cupertino Sports Center and Converting it into a Mixed Use Facility Date: Friday, October 13, 2023 11:08:38 AM
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Dear Hung Wei, Liang Chao, Kitty Moore, Shiela Mohan and JR. Fruen, I hope this letter finds you in good health and high spirits. I am writing as a concerned resident of Cupertino to express my strong opposition to the proposed conversion of the Cupertino Sports Center into a mixed-use facility. Cupertino Sports Center, has been a cornerstone of our community, serves as a vital hub for exercise, recreation, and social engagement for countless residents.

The Cupertino Sports Center has played an integral role in the lives of many Cupertino residents, offering a wide range of amenities that cater to the diverse needs of our community. It provides an exceptional setting for residents of all ages to engage in physical activities and maintain their well-being.

As our population ages, the need for outlets to exercise, socialize, and enjoy recreational activities becomes increasingly important. The Cupertino Sports Center has, for years, been a valuable resource for our seniors, allowing them to remain active and socially connected. The availability of group and private tennis lessons, fitness classes, personal training, and a multitude of programs catering to various age groups makes it an invaluable asset for our community.

In addition, the Cupertino Sports Center fosters a sense of community and unity. It provides a platform for residents to come together, share experiences, and form friendships through socials, inter-club tennis events, and other programs. The presence of a pro shop on-site and the option for ball machine rentals further enhance the accessibility and convenience of the facility.

I have been a member at Cupertino Sports Center for 12 years and goes to CSC 6 days a week. Every time I go there every one gives a great smile to the familiar face, that makes the day GREAT Thank you for your time and consideration. I am hopeful that, together, we can find a solution that serves the best interests of all Cupertino residents.

Sincerely,
Asok Datla
4831 Englwood Dr
San Jose, CA 95129
From: Yuan-Ting Lin
To: City Council
Subject: Please DON’T replace sports center with housing!!! Date: Friday, October 13, 2023 11:01:44 AM
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Hi,
The Cupertino Sports Center is heavily used by all the residents of all ages for years! It is essential for Cupertino to continue having this important facility for our residents’ wellbeing! Please DON’T replace it with housing projects!!! Thank you very much.

Best,
Yuan-Ting
From: Tom Schmidt
To: City Council
Subject: Closing Cupertino sports club-Correction
Date: Friday, October 13, 2023 10:05:55 AM
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To whom it may concern,
I am objecting to any proposal that attempts to take down the sports center in its current form and replace it with city hall or mixed use housing or any alternative that temporarily or permanently impacts tennis at the sports center.

This facility is one that meets the needs of many voters on may levels. Exercise and socialization are just a couple of benefits I object to any proposal that at attempts to take down the sports center in its current form and replace it with a city hall or mixed use housing or any alternative that temporarily or permanently impacts tennis at the sports center Please DON’T DO THIS
Thanks
Tom Schmidt
From: Tom Schmidt
To: City Council
Subject: Closing Cupertino sports club
Date: Friday, October 13, 2023 9:44:02 AM
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This facility is one that meets the needs of many voters on may levels. Exercise and socialization are just a couple of benefits I object to any proposal that at attempts to take down the sports center in its current form and replace it with a city hall or mixed use housing or any alternative that temporarily or permanently impacts tennis at the sports center Please do do this
Thanks
Tom Schmidt
From: MARCIA ALICEA
To: City Council
Cc: Louie Email
Subject: Save Cupertino Sport Center
Date: Friday, October 13, 2023 9:29:17 AM
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We urge you to keep the Sport Center as it currently exists. We have lived in Cupertino since 1984. We enjoy our quiet family-oriented community. I’ve been a member at the Sport Center since retiring in 2002–I love the Zumba classes and attend 4 times per week. It’s my social life. I have many friends I’ve met over the years there. My husband has been there even longer and uses the tennis courts regularly with his tennis buddies. We also use the workout equipment. When Bay Club arrived in Cupertino at the Vallco site, we looked into switching our membership. It was way too expensive and impersonal—just to have a convenient Starbucks!! The staff at the Sport Center are also a plus—they know us by name and make us feel welcome. The instructors are excellent! What about all the recent upgrades that have been done?
Concerned Cupertino Citizens,
Marcia & Louie Alicea
Sent from my iPhone
From: Santosh Rao
To: City Council
Subject: Please exclude Cupertino Sports Center from any conceptual plans or other plans to tear down our crown jewel sports facility.

Date: Friday, October 13, 2023 9:28:59 AM
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Cupertino Sports Center is home to at least 5 - 8 USTA competitive league teams each season and there are multiple seasons (18+, adult, seniors in men’s and then the same for womens, then each of these across different competitive levels, after which likewise there are combo seasons and mixed seasons.). All in, any given year, there may be 60 - 100 league teams that call the Cupertino Sports Center home. Each league team on average has 20 players. This means at least 1200 - 2000 league players could be impacted but if you reduce by 75% for duplicates that still leaves at least 500 league players who call Cupertino Sports Center home affected.

I personally am an avid and active user of CSC. I organize weekly tennis for a group of 40-50 thrice a week and in addition I play on other groups another 2-3 times so I use the facility for tennis personally at least 5 days a week. I know most active players use the facility 5-6 days a week and there are enough groups rotating.

CSC is revenue generating and self sustaining. Patrons pay an annual or monthly membership.

Annual memberships run from $400 - $550. In additions court time is leased to Lifetime which conducts kids lessons.

We CSC patrons are therefore shocked that Cupertino city staff would even think of putting a proposal forward to eliminate the Cupertino Sports Center.

I request you all to kindly oppose the inclusion of Cupertino Sports Center in agenda item 7 and reject any city staff recommendations to fund a conceptual plan involving the Cupertino sports center.

Kindly do not allow even the start of a conceptual plan for the sports center.

Our humble request to each of you is whether you can make time to come to Cupertino Sports Center for a tour of the facility before the city council meeting. I can arrange a meeting of our players with you if you can make a visit. It would be preferred if you can visit between 5 - 6:30pm on a weekday. If not possible we can do anytime over the weekend after 11am.

Kindly let me know your availability for a tour of CSC and a meeting with our CSC patrons.

Thank you.

Thanks,
Santosh Rao
From: Eva Low
To: City Council
Subject: Objection to elimination of Cupertino Sports Center Date: Friday, October 13, 2023 9:14:48 AM
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Dear Cupertino council members,
I am writing to express my strong objection to the elimination of the Cupertino Sports Center in order to build a multipurpose city hall.

Cupertino sports center provides recreational classes, tennis courts and gym to many Cupertino residents, including myself, my friends and neighbors. The facility is well maintained by dedicated staff members, it's one of the few places in Santa Clara county that offer affordable recreational classes and tennis courts. There are other options for a new city hall. I strongly object to eliminating Cupertino Sports center in favor of a new city hall.

Eva Low
10461 Scenic Circle,
Cupertino
From: Ken Yamamoto
To: City Council
Subject: Sports Center
Date: Friday, October 13, 2023 8:53:09 AM
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Unfortunately, we will be out of town for the Oct 17 council meeting.

The Sport Center is one example that makes Cupertino a great city.

Cupertino has supported providing the public access to parks and recreational facilities in the past. Given the sad trend of obesity and exercising less, the Sports Center is a welcome opportunity for kids and adults to buck that trend.

It would be an incredibly sad and miss leading decision if the Council feels depriving its residents of this facility is in the best interest of the community.

Sincerely,
Kenneth Yamamoto
From: Rosemary Go
To: City Council
Subject: Keep the sports center
Date: Friday, October 13, 2023 2:16:38 AM
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City council. Please help to make the decision to keep the sports center. The city needs to keep this open as though it were open space, a park, a trail, a recreation area important for locals of all ages. The sports center is utilized and needed. Please don’t confiscate this facility.

Rosie Go on the go
From: Pinki
To: City Council; [email protected]; Hung Wei; Liang Chao Subject: Opposition to eliminate the Cupertino Sports Center and Converting it into Mixed Use Facility Date: Thursday, October 12, 2023 10:50:01 PM
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

To: Cupertino City Council Members, 10300 Torre Ave, Cupertino, CA 95014 Dear Hung Wei, Liang Chao, Kitty Moore, Shiela Mohan and JR. Fruen, I hope this letter finds you in good health and high spirits. I am writing as a concerned resident of Cupertino to express my strong opposition to the proposed conversion of the Cupertino Sports Center into a mixed-use facility.

Cupertino Sports Center, has been a cornerstone of our community, serves as a vital hub for exercise, recreation, and social engagement for countless residents.

I understand that public mixed-use facilities serve a unique purpose within our community. However, converting the Cupertino Sports Center into such a venue would result in the loss of a valuable resource that caters to the pressing needs of our residents. We need spaces for physical activity, recreational sports, and social gatherings, especially for our aging population. It would be a disservice to our community to eliminate or diminish a facility that offers such a wide array of opportunities for the well-being and social connectedness of our residents.

I urge the City Council to reconsider the proposal to convert the Cupertino Sports Center into a public hall and to explore alternative solutions that can coexist with the existing facility. Maintaining the Cupertino Sports Center in its current form is vital to preserving the health and quality of life for many residents.

Thank you for your time and consideration. I am hopeful that, together, we can find a solution that serves the best interests of all Cupertino residents.

Sincerely,
Pinki Gyanchandani
23030 Stonebridge
Cupertino
From: Pinki
To: [email protected]; Liang Chao; [email protected]; Hung Wei Subject: Opposition to eliminate the Cupertino Sports Center and Converting it into Mixed Use Facility Date: Thursday, October 12, 2023 10:41:41 PM
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Cupertino Sports Center, has been a cornerstone of our community, serves as a vital hub for exercise, recreation, and social engagement for countless residents.

Thank you for your time and consideration. I am hopeful that, together, we can find a solution that serves the best interests of all Cupertino residents.

Sincerely,
Pinki Gyanchandani,
23030 Stonebridge,
Cupertino
From: Shirley Little
To: City Council
Subject: Your Proposal to Eliminate Cupertino Sports Center Date: Thursday, October 12, 2023 10:23:02 PM
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Dear City Council,
I am very saddened to hear that there is a proposal to eliminate the Sports Center. I have been a member for over 10 years and am a resident of Cupertino. CSC is Cupertino's only sporting facility. CSC is a very special place for many of us. It is a very well-managed facility. The staff is always very helpful and courteous. It's a great place to play tennis, take exercise classes, and work out in the gym so we can stay healthy. It's also a place where people make friends and form connections. All of these things are very important to our well-being.

It has been even more important given what we have been through with the pandemic. During the lockdown, we couldn't do much, but being able to go to CSC to play tennis was life-saving.

I hope that you will abandon this idea of eliminating CSC.

Thank you for your consideration.

Shirley Little
From: Tri Tran
To: City Council
Subject: Cupertino Sports Center
Date: Thursday, October 12, 2023 9:43:45 PM
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Don’t close it. !!!! What is wrong with you? We voted you in and you betrayed us? Don’t ever think about closing it or we will protest like you’ve never seen.

Trí
From: Susan Wuthrich
To: City Council
Subject: Cupertino sports center
Date: Thursday, October 12, 2023 9:42:05 PM
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

As a long time resident of Cupertino I strongly object to changing the use of the current sports center as is being considered.

Not only am I long time resident of the city and a member of the sports center, I specifically voiced concerns of just this situation prior to the elections and I was ensured by those up for election (and subsequently voted in) of the support for this needed facility. Don’t not let us down now that we have supported you.

This is one of the few places still left in this ever changing city that keeps us unified and healthy! This center provides a needed service to the community that cannot be replaced. It supports our health, our need for socialization and brings in others outside of our city to support our businesses! I strongly urge your support for this wonderful and needed center! Susan
From: Vinay Ravuri
To: City Council; [email protected]; Liang Chao; Hung Wei Subject: Opposition to Eliminating the Cupertino Sports Center and Converting it into a Mixed Use Facility Date: Thursday, October 12, 2023 9:33:09 PM
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Date: 10/12/2023
To: Cupertino City Council Members, 10300 Torre Ave, Cupertino, CA 95014 Subject: Opposition to Eliminating the Cupertino Sports Center and Converting it into a Mixed Use Facility
Dear Hung Wei, Liang Chao, Kitty Moore, Shiela Mohan and JR. Fruen, I hope this letter finds you in good health and high spirits. I am writing as a concerned resident of Cupertino to express my strong opposition to the proposed conversion of the Cupertino Sports Center into a mixed-use facility.

Cupertino Sports Center, has been a cornerstone of our community, serves as a vital hub for exercise, recreation, and social engagement for countless residents.

It would be a disservice to our community to eliminate or diminish a facility that offers such a wide array of opportunities for the well-being and social connectedness of our residents.

Thank you for your time and consideration. I am hopeful that, together, we can find a solution that serves the best interests of all Cupertino residents.

Sincerely,
Vinay Ravuri
20959 Greenleaf Drive
Cupertino, CA 95014
From: Aanan Contractor
To: City Council; [email protected]; Liang Chao; Hung Wei Subject: Opposition to Eliminating the Cupertino Sports Center and Converting it into a Mixed Use Facility Date: Thursday, October 12, 2023 9:23:30 PM
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

To Cupertino City Council Members, 10300 Torre Ave, Cupertino, CA 95014 Subject: Opposition to Eliminating the Cupertino Sports Center and Converting it into a Mixed Use Facility
Dear Hung Wei, Liang Chao, Kitty Moore, Shiela Mohan and JR. Fruen, I hope this letter finds you in good health and high spirits. I am writing as a concerned resident of Cupertino to express my strong opposition to the proposed conversion of the Cupertino Sports Center into a mixed-use facility. Cupertino Sports Center, has been a cornerstone of our community, serves as a vital hub for exercise, recreation, and social engagement for countless residents.

The Cupertino Sports Center has played an integral role in the lives of many Cupertino residents, offering a wide range of amenities that cater to the diverse needs of our community.

It provides an exceptional setting for residents of all ages to engage in physical activities and maintain their well-being.

I understand that public mixed-use facilities serve a unique purpose within our community.

However, converting the Cupertino Sports Center into such a venue would result in the loss of a valuable resource that caters to the pressing needs of our residents. We need spaces for physical activity, recreational sports, and social gatherings, especially for our aging population. It would be a disservice to our community to eliminate or diminish a facility that offers such a wide array of opportunities for the well-being and social connectedness of our residents.

I urge the City Council to reconsider the proposal to convert the Cupertino Sports Center into a public hall and to explore alternative solutions that can coexist with the existing facility.

Maintaining the Cupertino Sports Center in its current form is vital to preserving the health and quality of life for many residents.

Thank you for your time and consideration. I am hopeful that, together, we can find a solution that serves the best interests of all Cupertino residents.

Sincerely,
Aanan Contractor
21770 Meyerholtz ct
Cupertino
From: Claudia Chang
To: City Council
Subject: Keep the Cupertino Sports Center!
Date: Thursday, October 12, 2023 8:52:27 PM
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To the City Council,
The City Council Staff Report for the meeting on 10/17/2023 outlined options for construction of a new City Hall facility. One option was described as below:

Two properties are of a size to make an evaluation worthwhile: City Hall (including Community Hall) and the Sports Center. In both cases a project would involve removing the existing facilities and constructing a mixed use facility that meets a private development need as well as replacing the municipal need.

I, as a Cupertino resident and member of the Cupertino Sports Center, ask you not to consider using the property of the Sports Center for the new City Hall for the reasons below:

Removal of this facility would be a substantial downgrade to the city. Having a tennis/gym facility run by the city is a draw and only the best cities have them.

Exercise, competition and learning opportunities is an essential part of community and people’s lives. Staying healthy, beginning and maintaining healthy activities is very importantnot to mention making connections with people of like mind.

This would be very disruptive to the people who use the Sports Center and future members. People would have to find a new establishments to do the activities that are offered at the Sports Center. For tennis, the Sunnyvale Tennis center is the closest facility and is already very busy and expensive (and we wouldn’t have resident priority to book courts there). People who work out, would have to join other fitness clubs which would be less convenient and perhaps more expensive. Kids in the tennis programs would have to find other tennis training most likely farther away from home.

I use the Sports Center about three times a week. If the center was not here, I know that I would not be playing as much tennis or exercising as much as I do now.

A shiny new City Hall is not better than a Sports Center where people can gather to exercise, learn and engage in competitive tennis. In fact, why do we need a “brand new” City Hall? It’s much cheaper to renovate that to build new and the council should be mindful of the budget.

We don’t need a fancy city hall, just a clean and safe city.

The fact that you are even considering the Sports Center property is appalling. Please do the RIGHT thing, don’t waste any more time and money considering the removal of the Sports Center. Just because you can do it, doesn’t mean you should do it.

Sincerely,
Claudia Lee
Cupertino Resident
From: uvl narayana
To: City Council; [email protected]; Liang Chao; Hung Wei Subject: Opposition to Eliminating the Cupertino Sports Center and Converting it into a Mixed Use Facility Date: Thursday, October 12, 2023 8:40:48 PM
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The Cupertino Sports Center has played an integral role in the lives of many Cupertino residents, offering a wide range of amenities that cater to the diverse needs of our community.

It provides an exceptional setting for residents of all ages to engage in physical activities and maintain their well-being.

I understand that public mixed-use facilities serve a unique purpose within our community.

However, converting the Cupertino Sports Center into such a venue would result in the loss of a valuable resource that caters to the pressing needs of our residents. We need spaces for physical activity, recreational sports including tennis, pickleball, group classes, etc. , and social gatherings, especially for our aging population. It would be a disservice to our community to eliminate or diminish a facility that offers such a wide array of opportunities for the well-being and social connectedness of our residents.

I urge the City Council to reconsider the proposal to convert the Cupertino Sports Center into a public hall and to explore alternative solutions that can coexist with the existing facility.

Maintaining the Cupertino Sports Center in its current form is vital to preserving the health and quality of life for many residents.

Thank you for your time and consideration. I am hopeful that, together, we can find a solution that serves the best interests of all Cupertino residents.

Sincerely,
Venkata Uppuluri
Sutherland Ave
From: Ronald Leung
To: City Council
Subject: Re: City proposal to eliminate Cupertino Sports Center.

Date: Thursday, October 12, 2023 8:25:07 PM
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Dear Cupertino City Council,
My name is Ronald Leung. I have lived in the Cupertino/Sunnyvale area since 2010.

I just heard the news that the city is floating a proposal with an option to eliminate the Cupertino Sports Center. I have been a tennis player since high school, and the Cupertino Sports Center is one of the most precious communities I have ever been a part of. In addition to the very well kept tennis courts, I have met people at the Cupertino Sports Center that I would cherish for the rest of my life.

I would like to voice my objection to any proposal to eliminate the Cupertino Sports Center as it is an important part of our community. I hope you would consider other alternatives in the city's new plan.

Best regards,
Ronald Leung
1033 Celilo Dr,
Sunnyvale, CA 94087
From: Rama Akkiraju
To: City Council; [email protected]; Liang Chao; Hung Wei Subject: Opposition to Eliminating the Cupertino Sports Center and Converting it into a Mixed Use Facility Date: Thursday, October 12, 2023 7:20:14 PM
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Date: 10/12/2023
To: Cupertino City Council Members, 10300 Torre Ave, Cupertino, CA 95014 Dear Hung Wei, Liang Chao, Kitty Moore, Shiela Mohan and JR. Fruen, I hope this letter finds you in good health and high spirits. I am writing as a concerned resident of Cupertino to express my strong opposition to the proposed conversion of the Cupertino Sports Center into a mixed-use facility.

Cupertino Sports Center, has been a cornerstone of our community, serves as a vital hub for exercise, recreation, and social engagement for countless residents.

Thank you for your time and consideration. I am hopeful that, together, we can find a solution that serves the best interests of all Cupertino residents.

Regards
Rama Akkiraju
From: Uma Sabada
To: [email protected]; Liang Chao; Hung Wei; City Council Subject: Opposition to Eliminating the Cupertino Sports Center and Converting it into a Mixed Use Facility Date: Thursday, October 12, 2023 7:16:03 PM
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Date: 10/12/2023
To: Cupertino City Council Members, 10300 Torre Ave, Cupertino, CA 95014 Subject: Opposition to Eliminating the Cupertino Sports Center and Converting it into a Mixed Use Facility Dear Hung Wei, Liang Chao, Kitty Moore, Shiela Mohan and JR. Fruen, I hope this letter finds you in good health and high spirits. I am writing as a concerned resident of Cupertino to express my strong opposition to the proposed conversion of the Cupertino Sports Center into a mixed-use facility.

Cupertino Sports Center, has been a cornerstone of our community, serves as a vital hub for exercise, recreation, and social engagement for countless residents.

Thank you for your time and consideration. I am hopeful that, together, we can find a solution that serves the best interests of all Cupertino residents.

Sincerely,
Uma Sabada
A member of Cupertino sports center for 10+ years
From: BobbyS
To: City Council
Subject: Cupertino Sports Center
Date: Thursday, October 12, 2023 7:10:55 PM
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Dear Council
I just want to voice my love of the Cupertino Sports Center. I’ve been a member for near 20 years and have met countless neighbors and citizens over those years! We all love the sports center and feel strongly that it remain the glue that binds the community together.

Thanks
Bobby Siu
Sent from my iPhone
From: Team Mizrahi ~ Dafna & Tina
To: City Council
Subject: Please don’t destroy are gym
Date: Thursday, October 12, 2023 6:35:41 PM
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Please reply to all.

Sincerely,
Dafna Mizrahi
(408) 315 -2414
From: Sirisha Kapoor
To: Hung Wei; City Council; [email protected]; Liang Chao Subject: Opposition to Eliminating the Cupertino Sports Center and Converting it into a Mixed Use Facility Date: Thursday, October 12, 2023 6:33:24 PM
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

The Cupertino Sports Center has played an integral role in the lives of many Cupertino residents, offering a wide range of amenities that cater to the diverse needs of our community.

It provides an exceptional setting for residents of all ages to engage in physical activities and maintain their well-being.

I understand that public mixed-use facilities serve a unique purpose within our community.

I urge the City Council to reconsider the proposal to convert the Cupertino Sports Center into a public hall and to explore alternative solutions that can coexist with the existing facility.

Maintaining the Cupertino Sports Center in its current form is vital to preserving the health and quality of life for many residents.

Thank you for your time and consideration. I am hopeful that, together, we can find a solution that serves the best interests of all Cupertino residents.

Sincerely,
Sirisha Kaipa
10610 E Estates Dr,
Cupertino CA 95014
From: Deepali Dighe
To: City Council; [email protected]; Liang Chao; Hung Wei Subject: Please do not eliminate Cupertino Sports Center and convert it into a Mixed Use Facility Date: Thursday, October 12, 2023 5:34:53 PM
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

The Cupertino Sports Center has played an integral role in the lives of many Cupertino residents, offering a wide range of amenities that cater to the diverse needs of our community.

It provides an exceptional setting for residents of all ages to engage in physical activities and maintain their well-being.

I understand that public mixed-use facilities serve a unique purpose within our community.

I urge the City Council to reconsider the proposal to convert the Cupertino Sports Center into a public hall and to explore alternative solutions that can coexist with the existing facility.

Maintaining the Cupertino Sports Center in its current form is vital to preserving the health and quality of life for many residents.

Thank you for your time and consideration. I am hopeful that, together, we can find a solution that serves the best interests of all Cupertino residents.

Sincerely,
Deepali
From: Dave Lee
To: City Council
Subject: Closure of Cupertino Sports Center
Date: Thursday, October 12, 2023 5:18:52 PM
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To Cupertino City Council.

I would like to express my strong opposition to the idea of closing Cupertino Sports Center that is being proposed. I am a resident of Cupertino. I play at CSC at least 3 times a week for tennis and using the exercise equipment. I have a group of tennis friends with over 30 players that we play every week at CSC. I have been a member of the CSC and the tennis club for over 16 years. Closing CSC would be a detrimental event to my health, my exercise routine and my life. Please keep the CSC open and the tennis courts available.

Thanks,
Dave Lee
11746 Pine Brook Court,
Cupertino, CA 95014.

From: Joe Stevens
To: City Council
Cc: Joe Stevens
Subject: Agenda Item - October 17th Meeting - Construction of a City Hall Facility and Cupertino Sports Center (CSC) Date: Thursday, October 12, 2023 5:11:07 PM
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Dear Cupertino City Counsel,
I am Cupertino resident, and I am writing to voice my concern and objection to the closing down of the Cupertino Sports Center (CSC). The CSC is a place that many Cupertino residents and others use to play a sport (e.g., tennis, pickle ball, basketball, racquet ball, etc.), exercise and generally come together socially. Thus, I believe that it is important to the Cupertino community and it would be a huge loss to the Cupertino community to close it down for the proposed “private use development (residential) and municipal use on one or multiple properties” in Cupertino.

While it may be inconvenience to the people that work at City Hall, it seem likely this space would be a better choice to renovate versus the CSC, based on what I believe is the number of people that regularly use the CSC on a daily basis. However, I am assuming that the plan would not include closing Cupertino library.

Regards,
Joe Stevens
Resident: 1053 Colony Hills Lane, Cupertino 95014
Joe Stevens • Partner
PATTERSON + SHERIDAN LLP
50 West San Fernando St., Suite 250, San Jose, CA 95113 Main: 650.330.2310 Ext 3128
Direct: 650.384.4418
Fax: 650.330.2314
Email: [email protected]
http://www.pattersonsheridan.com

CONFIDENTIAL INFORMATION
This transmission contains information from the law firm of Patterson + Sheridan, L.L.P. which is confidential or privileged. The information is intended to be for the use of the individual or entity named on this transmission. If you are not the intended recipient, be aware that any disclosure, copying, distribution or use of the contents of this information is prohibited. If you have received this transmission in error, please notify us by telephone immediately so that we can arrange for the retrieval of the original documents at no cost to you. Alternatively, notify the sender by replying to this transmission and delete the message without disclosing it. Thank you.

From: Lim Vo
To: City Council
Subject: Questions about City of Cupertino Proposing to Eliminate CSC Date: Thursday, October 12, 2023 4:58:44 PM
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Dear Councilmen,
Today, I learned from my friends that the City of Cupertino is considering the elimination of the Cupertino Sports Center (CSC). I would like to inquire about the reasons behind this decision.

I've been a member of CSC for over a decade, and it has held a special place in our community. It's where we gather to play tennis, engage in leagues, create lasting friendships, and enjoy our time on the courts. Recently, my wife also joined the club and has been thoroughly enjoying the Bombay Jam classes. This has become her primary avenue to connect with people and make new friends. It's disheartening to hear that the city is contemplating replacing this valuable facility for other purposes.

I strongly implore the city council to reconsider this proposal.

Regards,
Lim
From: patti tonello
To: City Council
Subject: Objection to repurposing the Cupertino Sports Center property Date: Thursday, October 12, 2023 4:56:25 PM
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Dear Council Members,
I am writing to voice my objection to repurposing the Cupertino Sports Center for a mixed municipal and private use facility that would host the City Hall.

CSC provides a space for a thriving tennis community, exercise classes, gym equipment, and children's sports programs. The city has spent significant funds to redo sidewalks for ADA compliance, painting, and maintenance. The center provides a place for folks to gather, meet, and build community and camaraderie and engage in health-promoting activities. Surely, this is an important component for any community.

Please KEEP Cupertino Sports Center as is. There must be other, more suitable venues that are available for a mixed municipal/private use facility. CSC is a vital part of Cupertino. The city's ongoing investment in keeping CSC well maintained and functioning speaks volumes for what has historically been a priority in having a tennis center in Cupertino.

Thank you for your time.

Patti Tonello
From: Doris Lau Beyers
To: City Council
Subject: Cupertino Sports Center
Date: Thursday, October 12, 2023 4:49:15 PM
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Dear City Council, I recently heard that there was a recommendation to replace the Cupertino Sports Center with a new City Hall or some other type of development. My initial reaction was sadness and to then think of how it would be such a huge loss for our community.

My family, friends, and I have all taken classes at the Cupertino Sports Center or were members. They offer Lifetime Activities such as tennis for youth through adults. Currently, my 7 year old daughter is taking tennis lessons there. It is a great location for families in the community to get physically fit, especially the young ones. When I drop my daughter off, we see families socializing before classes begin and afterwards. Since classes are usually for kids similar in age, the students run into their classmates. I know I've run into students at the Cupertino Sports Center and everyone says it is a convenient location and they offer multiple classes that run simultaneously.

We all know school sites are unable to all offer classes such as what the Cupertino Sports Center has. There are no tennis courts at the elementary schools and the instructors at the Sports Center and facility are wonderful. Camps are also available during school breaks.

Driving by, I always see adults with their families enjoying tennis or going into the Sports Center to stay fit. We should not be taking away something that offers services to keep our community physically fit.

I urge you to reject agenda item 7 staff recommendations and refuse to grant permission to move forward with conceptual plans to replace the sports center with a city hall project. The city needs to support and encourage sports facilities.

Thank you,
Doris Beyers
From: a dou
To: City Council
Subject: we need cupertino sports center to stay
Date: Thursday, October 12, 2023 4:32:03 PM
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hi Dear city council members,
it was very shocking to hear there is a proposal to eliminate cupertino sports center, my family would be strongly against this proposal, CSC provides great services to the local community, it is a very special place for tennis social , for building a community, many adult and youth classes, gym equipments , cant imagine a life without it , hope we can keep this center for cupertino residents for years to come .

Thanks for your attention!
Best regards!
Si dou (Amy )
a cupertino resident
From: Analiza Dolor
To: City Council
Subject: Please Do Not Eliminate the Cupertino Sports Center Date: Thursday, October 12, 2023 4:16:40 PM
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Dear City Council,
Please do not eliminate the Cupertino Sports Center. It's been my sports center for over 22 years. I have enjoyed being a member of this Center and even had family membership. My two kids grew up with the Child Watch Center when they were young. It would be a very sad loss if it was eliminated. There is no other affordable and welcoming Sports Center nearby.

Sincerely,
Analiza Dolor
CSC Member since 2001
From: Amy Mao
To: City Council
Subject: Please don’t do it!!!!
Date: Thursday, October 12, 2023 4:11:31 PM
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Hi Cupertino Mayer,
My name is Amy Mao, I’m 65 years old, I play tennis and gym work out at Cupertino sports center almost every day, I can’t imagine if there is no sports center, my life will be? We don’t want moving out of Cupertino because sports center I will say! So please it’s the time, you, as our resident manager, city’s executive director, to help us now for protecting our Cupertino sports center!
Warm regards!
Your voter!
Amy Mao
Sent from Yahoo Mail for iPhone
From: Ty Bemis
To: City Council
Subject: Keep the Sports Center
Date: Thursday, October 12, 2023 4:04:51 PM
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The Sports Center is vital to our residents and is highly used and valuable service to our city. If you need to build a new city hall, use the existing property. Do not consider the Sports Center property.

Leave our Sports Center alone!
Ty Bemis
Sent from my iPad
From: Aj Wu
To: City Council
Subject: Cupertino Resident Objects to repurposing of the Cupertino Sports Center.

Date: Thursday, October 12, 2023 3:41:50 PM
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Dear Sir/Madam:

I am a long time Cupertino resident. I would like to take this opportunity to voice my objection to the discussion regarding repurposing the Cupertino Sports Center.

The center provides essential and well priced recreational services for local children, families, adults and the elderly that are not readily available elsewhere.

My children had their first swim lessons at the Cupertino Sports Center. They went on to take tennis, basketball classes and now attend the gym when they are back from college. I am a long time and continuous member of the Cupertino Sports Center. And I am pleased to have my tax dollars support this wonderful facility.

In summary, I am a Cupertino resident who objects to the repurposing of the Cupertino Sports Center.

Please let me know that you have received this e mail.

Sincerely,
Ava Yee
Sent from my iPhone
From: tfym
To: City Council
Subject: Stop your proposal to repurpose the Cupertino Sports Center Date: Thursday, October 12, 2023 3:40:50 PM
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We are in shock to hear there is even such a proposal!!!! CSC has been a place that community members meet to engage in sports activities to ensure the health qualities of its members.

Who doesn't want a healthy community? Who wants to end a facility which has been home to its members for years and years?
We are strongly opposed to the proposal!
We want our CSC to continue to serve its members.

Please listen to the voice of the CSC community.

God bless you all!
rose
From: Chitra Shankar
To: City Council; [email protected]; Hung Wei; Liang Chao Subject: Opposition to eliminating the CSC and converting it into a mixed use facility Date: Thursday, October 12, 2023 3:22:37 PM
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Cupertino Sports Center, has been a cornerstone of our community, serves as a vital hub for exercise, recreation, and social engagement for countless residents.

Thank you for your time and consideration. I am hopeful that, together, we can find a solution that serves the best interests of all Cupertino residents.

Sincerely
Chitra Shankar
Sent from my iPhone
From: della O
To: City Council
Subject: Proposal to eliminate CSC
Date: Thursday, October 12, 2023 3:18:33 PM
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I have been the CSC member for more than 13 years, this is the place gives us joys And happiness, we play tennis, join USTA, inter clubs, using the equipments to improve our physical and mental toughness.

I hope you can withdraw your proposal, as the member of CSC I strongly oppose The proposal of Eliminating this place for the use of other purpose.

Thank you for your consideration.

Della Ong
Sent from my iPad
From: Elizabeth Grover
To: City Council
Subject: Re Proposal to eliminate Cupertino Sports Center Date: Thursday, October 12, 2023 3:17:40 PM
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

To the Cupertino City Council:

I have been a member of the Cupertino Sports Center for the past two years—I would estimate I use the tennis courts there on a daily basis, sometimes twice a day. There are hundreds of members of CSC of all ages who view the facility not just as aa space in which they can participate in tennis as well as other activities, but as a community and an integral part of the city of Cupertino. Additionally part of its appeal is that it is affordable for families, couples and singles, unlike the numerous private country clubs in the mid-peninsula area.

I strongly oppose the proposal to eliminate this facility. Please consider other options.

Thank you,
Elizabeth Grover
From: Paul L
To: City Council
Subject: City proposal to eliminate Cupertino Sports Center Date: Thursday, October 12, 2023 2:36:50 PM
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Dear Cupertino City Council,
My name is Paul Le and I have been a member of CSC since 2019. It is disheartened to hear that the Council is considering a project that would involve removing CSC for construction of a City Hall facility.

This Sports Center has been an invaluable community health center for residents to exercise, play tennis / racquetball / pingpong / basketball / pickleball and build friendships. I cannot imagine Cupertino without the Sports Center. It has been part of the city for many many years.

It is what makes Cupertino a well balanced community.

I urge the City Council to please consider the alternatives and leave CSC as is.

Thank you!
Paul Le
From: Johnson Fong
To: Hung Wei
Cc: City Council
Subject: Please do not transform the Cupertino Sports Center into a City Hall.

Date: Thursday, October 12, 2023 2:20:10 PM
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Dear Honorable Mayor Hung Wei and Cupertino City Council Members, Please do not transform the Cupertino Sports Center into a City Hall. Please find another location.

The Cupertino Sports Center (CSC) is a wonderful place for hundreds of family members and friends to play tennis and exercise. I have seen friends, fathers, mothers, and their children spending time together and bonding. This is a very rare occasion in the fast paced cities of the Silicon Valley.

The opportunity for families to spend time together is crucial to develop a harmonious society.

Without positive experiences and meaningful bonding, often times, family members will lose touch with each other and drift off.

Confucius had said the family unit is the building block of a harmonious society. The Cupertino Sports Center has the proper setting to foster this environment. For the sake of a better Cupertino tomorrow and today, please take this request into consideration.

I appreciate your time and consideration.

Sincerely,
Johnson Fong
CSC Member
From: Sekhar Sarukkai
To: City Council
Subject: Cupertino Sports facility!
Date: Thursday, October 12, 2023 1:14:20 PM
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Dear City Council, I urge you to reject agenda item 7 staff recommendations and refuse to grant permission to move forward with conceptual plans to replace the sports center with a city hall project.

As someone with a yearly membership of the sports facility, it is one of the unique benefits I cherish that the city of Cupertino offers compared to other neighboring cities. This is an important facility for both families and seniors that the city needs to support and invest in rather than eliminate. Leave our sports facilities alone! Sekhar
From: Sathya Kumar
To: City Council; [email protected]; Liang Chao; Hung Wei Subject: Re: Opposition to Eliminating the Cupertino Sports Center and Converting it into a Mixed Use Facility Date: Thursday, October 12, 2023 12:32:33 PM
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

I understand that public mixed-use facilities serve a unique purpose within our community.

Thank you for your time and consideration. I am hopeful that, together, we can find a solution that serves the best interests of all Cupertino residents.

Sincerely,
Sathya Kumar
7967, Folkestone Dr, Cupertino, CA, -95014
--
Ravi Kumar
Mobile - 408-821-2481
--
Ravi Kumar
Mobile - 408-821-2481
From: Xindi Xu
To: City Council
Subject: Cupertino - City proposal to eliminate Sports Center Date: Thursday, October 12, 2023 12:11:23 PM
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Dear Cupertino City Council,
I just heard the news that the city is floating a proposal with an option to eliminate the Cupertino Sports Center.

I consider the Cupertino Sports Center as one of the key facilities provided by the city, and it has built a strong sense of community for people who are looking to stay physically active and learn new skills. It is also a great educational facility that provides programs for children after school and encourages them to try new things and cultivate friendships. The center is always packed and is very popular in the community for people of all ages and backgrounds, providing a sense of belonging.

I object to any proposal to eliminate the Cupertino Sports Center. Please consider other alternatives in the city's new plan.

Thank you,
Xindi Xu
From: Akshaya Padhi
To: City Council; Hung Wei
Subject: Opposing City proposal to eliminate Sports Center Date: Thursday, October 12, 2023 12:01:51 PM
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Dear mayor and members of city council,
I would like to oppose the idea of eliminating Cupertino Sports center where I am a member.

Thanks.

Regards,
Akshaya Padhi
From: Sandra Pelino
To: City Council
Subject: Cupertino Sports Center - is vital to the health of the community Date: Thursday, October 12, 2023 11:37:55 AM
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Dear Cupertino City Council,
My name is Sandra Pelino I have been a member of the Cupertino Sports Centre for many years now. I use the tennis facilities there almost every day. I was very shocked to hear the news that the city is floating a proposal with an option to eliminate the Cupertino Sports Center. This is an alarming issue. The Cupertino Sports Center is considered to be an icon of Cupertino city. The tennis courts and the exercise facility (together with the exercise classes) provide a safe and comfortable environment for its vast number of members to enjoy. If you do not keep this facility, where are all the members going to go to keep fit, is the health and wellness both physical and mental not important to the council?
I consider the Cupertino Sports Center as one of the key facilities provided by the city. I object to any proposal to eliminate the Cupertino Sports Center. Please consider other alternatives in the city's new plan.

Thanks,
Sandra Pelino
From: arjun ghatak
To: City Council
Subject: Cupertino Sports Center
Date: Thursday, October 12, 2023 11:34:32 AM
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Dear City Council,
I understand there is an agenda item for the 10/17 mtg to redevelop the Cupertino Sports Center into housing / city hall purposes.

I have been a member of this club and a long time local for over 15 years. This club is perhaps one of the best facilities I have been a member of - it is tragic that such a proposal is even being brought up for consideration.

Rather than further development - we should consider what brings good health and social engagement for our residents and neighbors. I have made life long friends and stayed in good shape because of facilities like this. I would actually encourage the city to make more of these rather than add to traffic and human density in our neighborhoods.

Please reject this proposal outright - I happy to come by to your office and enumerate the Sports Center benefits.

Please let me know your thoughts.

Arjun
From: Shrinivas Venkatraman
To: City Council
Subject: Oppose removal of Cupertino Sports Center
Date: Thursday, October 12, 2023 10:38:27 AM
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Hello,
I am a member of Cupertino Sports Center, and along with hundreds of others, I truly enjoy this facility. It has more than a 16 tennis courts which are easily accessible compared to the other public courts in Cupertino. Nobody enforces time limits on public courts, and many tennis coaches keep playing on public courts for hours together. On a personal level, Cupertino Sports Center has helped me with my health goals tremendously, and losing it would be devastating for.me and my health. Please reconsider this proposal which will hurt hundreds of members that use the facility regularly.

Yours Sincerely,
Shrinivas
From: Karen
To: City Council
Subject: No on sport center conversion
Date: Thursday, October 12, 2023 10:28:00 AM
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Dear Council members,
As Cupertino resident of 30 years, I am disappointed to learn that our beloved Cupertino Sport Center is being considered for mix use facilitiy to meet the private needs of Cupertino.

The sport center is my life!! My family and I play tennis there at least 5x a week. We are very much involved in the Cupertino tennis league and social activities. My children play tennis there and are enrolled in classes. I’ve met so many great people who love the sports center and love playing tennis there. We are constantly inviting friends to join CSC. I think there are no other places that compare to the sport center. It is one of Cupertino’s greatest attractions!!
It would be a shame to convert the sports center into a mix use facility for folks that don’t live in Cupertino. It’s crowded as it is with “mixed use “ facilities.

Sent from my iPhone
From: Holly Yip
To: City Council
Subject: Cupertino Sports Center
Date: Thursday, October 12, 2023 9:40:02 AM
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Hi City of Cupertino Council,
We are residents of Cupertino and we do not agree with turning Cupertino Sports Center (CSC) into a private use facility that will host the City Hall. We are members of CSC and make frequent visits to the gym, classes and tennis courts. Our community at CSC makes CSC a saving grace to get our community together for classes, where members (young and old) get to participate in USTA tournaments and represent the city of Cupertino nationwide.

Our junior programs are well respected nationwide and both our tennis and pickleball courts and classes are filled with beloved coaches. We will fully NOT vote and NOT agree to turning CSC into a mixed municipal and private use facility that will host the city hall.

Thank you,
Holly Yip
From: Lori Cruz-Spray
To: City Council
Cc: Lori Cruz-Spray
Subject: Expressing my support for the existing Cupertino Sports Center and strongly object to replace the Sports Center with an alternate facility of any kind
Date: Thursday, October 12, 2023 12:06:22 AM
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To who it may concern:

I just recently heard from fellow Cupertino Sports Center pass-holders, that there is a proposal to replace it in its current form and
replace it with city hall or mixed use housing.

I am shocked and completely against this proposal! My husband and I have been Cupertino Sports Center annual pass holders since 2007! Being pass-holders has changed our lives and I know countless others! We have been playing tennis there several times a week, play on tennis league teams out of there, and use the facilities, as well as Lifetime Activities classes - for over 16 years! Pass-holders have created quite a community - I have hundreds of friends there. We all would be absolutely devastated if anything happened to the sports center! Please reconsider this proposal and find another location for this!! - Lori Cruz-Spray
Cupertino Sports Center annual pass-holder since January 2007 From: [email protected]
To: City Council
Subject: Please keep Cupertino Sports Center operational Date: Thursday, October 12, 2023 12:01:07 AM
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To whom it may concern:

I strongly oppose the proposal to eliminate Cupertino Sports Center to build City Hall and mixed use facility. CSC is integral to me to lead a fit life as I play tennis there 4-5 times a week and have built a wonderful community with the fellow tennis players. Cannot imagine my life without CSC.

Please find an alternative site for the City hall.

Best regards,
Madhumita (Mita) Datta
Cupertino Resident
------------------------------------------------------------------------------------------------- Madhumita Datta, Ph. 301-560-0924 (home), 650-919-4287 (mobile) From: dongmei cao
To: City Council
Subject: No to the proposal options (P3 Option) is to eliminate the Sports Center and turn the location into a mixed municipal and private use facility that will host the city hall.

Date: Wednesday, October 11, 2023 11:55:00 PM
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

I have been a member of CSC since 2008 and have enjoyed being part of the great facility. I can say it's a home from home to me and to many other members.

We strongly object to the city's proposal to take it away from us! Please respect all the CSC members' opinions and give all the long-standing as well as new members our own space where we enjoy great sports and friendship as well as a place where we exercise our body and mind.

Thanks,
Sincerely,
Dongmei Cao
Member of CSC since 2008
From: June Ong
To: City Council
Subject: Saving CSC
Date: Wednesday, October 11, 2023 11:52:20 PM
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Hellohave been a CSC member since 2010. I have brought my children there to take tennis lessons.

My family and I use the gym and I play tennis several times a week there. I love the convenient location as well. Please take into consideration that so many members love using this facility and really enjoy the convenient location that it currently is located. Please keep CSC around and keep it in the sane location. Thank you
June Ong
From: Ravi Rajagopalan
To: City Council
Subject: Opposing voice to repurposing Cupertino Sports Center Date: Wednesday, October 11, 2023 11:50:34 PM
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Hello Cupertino council members, I read about the proposal to evaluate CSC as a multi use site for constructing a city hall.

I play regularly at the CSC. It is a wonderful facility that is used by many. It adds a lot of value.

Iam not sure what the pressing need for a city hall is. But please do not takedown something that adds so much value to construct one. Current facilities for the council are sufficient.

Thanks,
Ravi Rajagopalan
From: Srikantan Nagarajan
To: City Council
Subject: Please retain existing Cupertino Sports Center Date: Wednesday, October 11, 2023 11:40:56 PM
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Dear Council Members,
Please do not change the existing Cupertino Sports Center. It is an amazing city facility that is considered a gem in the Bay area. It is well used by tennis and fitness lovers alike. It would be a tragedy if the existing facility were considered for other purposes.

Sincerely
Dr. Srikantan Nagarajan
From: Srinivas Ketavarapu
To: City Council
Subject: Opposition to the plan to replace the Sports Center Date: Wednesday, October 11, 2023 11:23:10 PM
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Hello,
I understand that one of the proposals on the table is to replace the Cupertino Sports Center with a city hall. I have been a Cupertino resident for over 20 years and I am communicating in no uncertain terms that it is an extremely bad idea.

I use the facilities at the Sports Center 2-3 times a week and have been doing so for over 10 years. It is highly utilized and I am sure that the dues that the members pay are also significant. Any suggestion to shut down this facility would be an extremely bad one.

Regards,
Srinivas Ketavarapu
10556 Manzanita Ct
Cupertino
From: jonathan cheng
To: City Council
Cc: jonathan 鄭立華 cheng JC
Subject: save the Sports Center
Date: Wednesday, October 11, 2023 11:11:13 PM
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

To Cupertino City Council
The Sports Center is a jewel of the city of Cupertino.

I want to express my strong objection of any plan which may eliminate the Sports Center and turn the location into a mixed municipal and private use facility.
regards,
Jonathan
From: Jithendran V
To: City Council
Subject: Cupertino Sports Center
Date: Wednesday, October 11, 2023 11:10:52 PM
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Hello,
I was reading some report about the plan to eliminate the cupertino Sports Center and turn the location into a mixed municipal and private use facility that will host the city hall.

This came as shocking news to me. Tennis is such an integral part of my life and i spend atleast 3-4 days at Cupertino sports center every week. I have made lot of friends and we play several league and usta matches regularly. The tennis courts at CSC have been well maintained and when i compare this with other tennis courts like lifetime santa clara, bay club, lifetime sunnyvale- cupertino is much better.

After a hectic day at work, we get to relax our mind and body by playing tennis in the evenings. Please do not convert this heavenly place in Cupertino that has beautiful tennis courts into a city hall. Please look for other alternative options.

Playing tennis gives lot of health benefits and i do not want to go back to my unhealthy lifestyle. The public tennis courts in Cupertino is always full and we hardly can find courts available to play. I have taken an annual membership at Cupertino sports center and that enables me to play regularly. I am not just speaking on my behalf, but imagine a healthy lifestyle for atleast 30-40 adults. Lot of kids come for coaching and every tennis activity will be stopped.

My kids come to Cupertino sports center for badminton coaching, even that will be gone.

Thanks for your understanding in this regard and hoping to hear some good news, Jithendran
From: Devin Donnelly
To: City Council
Subject: Objection to any attempt to remove or replace the Cupertino Sports Center Date: Wednesday, October 11, 2023 10:59:32 PM
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To whom it may concern,
My name is Devin Donnelly, a Cupertino resident and avid user of the Cupertino Sports Center. I strongly object to any city plan to remove or replace the Sports Center with any kind of alternate facility, regardless of public-private partnerships, alternate usage, or any other considerations.

The Sports Center is an important part of the Cupertino community and has more impact on the lives of its residents than any City Hall or other municipal building. Removing the Sports Center would measurably harm the residents of Cupertino far more than any new City Hall building could possibly improve them.

Please table or reject any plan to remove or replace the Cupertino Sports Center.

Best regards,
Devin Donnelly and Jocelyn Yang
From: Romy Malviya
To: City Council
Subject: Proposal to erase Cupertino Tennis Centre
Date: Wednesday, October 11, 2023 10:48:54 PM
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Hello City Council,
I have been a resident of this city for a long time and also a serial entrepreneur. As a member of CTC for many years, it has been a source of comfort to me. It is a place where the community can come together and spend evenings and weekends in a constructive way. As an organized club, it offers benefits that are unmatched compared to open tennis courts in parks.

I have heard that you are planning to erase it, and this has caused chaos in my family of four.

Every member of our family is a member of this institution. In today's world, places like CTC are rare due to ongoing developments. Why would you want to eradicate such an important institution? Why can't we find an alternative? Please do not do a disservice to this wonderful city because some developers are pushing for it. Please think twice before coming up with this self-destructive proposal...

Best Regards,
Romy
---------------------------------------------------------------- Pankaj (Romy) Malviya
CEO
Pulpstream
408-449-0296
www.pulpstream.com
From: Nobuhiro Yanagisawa
To: City Council
Subject: Please keep sports center!
Date: Wednesday, October 11, 2023 10:47:11 PM
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Hi city of cupertino,
My name is Nobuhiro Yanagisawa, a member of cupertino sports center.

My family including myself have been using tennis court mainly and having a lot of fun! I believe the sports center is one of the best facility that provides the environment for many people to enjoy and live healthy in this busy world regardless of the age/genders.

I’d love to see it lasts longer and keep providing us great opportunities to get gather and to have fun!
Best Regards,
Nobuhiro
From: Andre Natal
To: City Council
Subject: Email opposing to the elimination of Cupertino Sports Center Date: Wednesday, October 11, 2023 10:23:51 PM
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

I wanted to send this to you to express my total opposition to the replacement of Cupertino Sports Center by another facility. Me and my family are members and the benefits of CSC are numerous. We play tennis there at least four times a week, we made a large amount of friends and the social and health benefits for having the facility are enormous. There's a large amount of people who uses the courts and that would displace a lot of players and disrupt a large number of social activities around the sport, let alone all the kids activities around tennis.

I would like this letter to be considered and the facility to not be removed.

From: Tak Young
To: City Council
Subject: Please do not eliminate the Cupertino Sports Center Date: Wednesday, October 11, 2023 9:14:04 PM
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Dear Cupertino City Council,
My name is Tak K. Young. My family has been a Cupertino resident since 1979 and we have enjoyed the services and facilities provided by the Cupertino city.

I just heard the news that the city is floating a proposal with an option to eliminate the Cupertino Sports Center.

This is an alarming issue. I have been an annual member of the Cupertino Sports Center since 2009. The Cupertino Sports Center is considered to be an icon of Cupertino city. The tennis courts and the exercise facility (together with the exercise classes) provide a safe and comfortable environment for the Cupertino residents to enjoy the sports of tennis (and other sports also) and to keep our bodies fit and healthy with the exercise facilities. This is important to the families residing in Cupertino.

I consider the Cupertino Sports Center as one of the key facilities provided by the city. I object to any proposal to eliminate the Cupertino Sports Center. Please consider other alternatives in the city's new plan.

Thanks,
Tak K Young
19763 Wintergreen Drive
Cupertino, CA
email: tak.k.young@gmail/com
From: Bin Wan
To: City Council
Subject: Cupertino Sports Center
Date: Wednesday, October 11, 2023 8:04:42 PM
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Hi,
As a more than 15 years Cupertino resident and CSC member, I strongly suggest dropping the idea of removing CSC for any other purposes.

Thanks,
Bin Wan
From: CONNIE CHAO
To: Rachelle Sander; Chad Mosley
Cc: Hung Wei
Subject: New Memorial Park pickleball nets!
Date: Wednesday, October 11, 2023 4:24:38 PM
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Hello Rachelle and Chad,
The new pickleball nets at Memorial Park are beyond wonderful! Everyone who showed up this morning to play were ooh-ing and aah-ing over them. Thank you SO much for your help in getting these for the Cupertino pickleball community With gratitude,
Connie Chao
Cupertino resident & pickleball enthusiast
From: kellee Noonan
To: City Council
Subject: Consideration of closing the Cupertino Sport Center Date: Monday, October 16, 2023 3:52:36 PM
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Dear City Council Members,
I would like to voice my concern about possibly closing the Sport Center.

There has been a lot of talk over the years about creating a “heart of Cupertino” around things like the Vallco redevelopment, Main Street, etc. As a member of the Sport Center, I see the CSC as part of that heart. It is more than a simple gym, it is a place of community where people of many ages come together in healthy activities. Children come for camps summer & school breaks to play together & learn sports in a safe place. Parents rely on that resource for those school breaks when they have to work. Teens & Adults gather to participate in healthy exercise & sports. Friend meet up to play sports or exercise together, have fun, and celebrate each other.

Although the Rec Center provides some exercise classes, it does not provide that community spirit and it does not have the exercise equipment or sport courts. Additionally taking just 1 class each quarter through the Rec program costs almost as much or more than an annual membership to the CSC where I take 5-6 classes a week.

I know there is a need for housing in our community but taking away a vibrant place of community gathering should not be part of that equation. If we do need a renovated or new City Hall, it should stay in the location it is in now because that whole park/Community Hall & Library square makes a nice combination of services.

Thank you for your time,
Kellee Noonan
10290 Farallone Dr.

Cupertino
Sent from my iPad
From: Kitty Moore
To: City Clerk; Kirsten Squarcia
Subject: Written Communications Council Agenda 20231017 Item 7 Date: Monday, October 16, 2023 4:15:42 PM
Attachments: 23-094 Cumming Management for Project_Construction Management Services and Strategic Advisory Services - signed.pdf
23-094 Service Order #1 dated 9-12-23 Cumming_TCG RE Strategy - PO 2024-196.pdf 23-094 Service Order #2 dated 9-12-23 Cumming_sheriffs bldg cost - PO 2024-197.pdf Cumming Agreements Scope of Work.pdf
Dear City Clerk,
Please include the attached files for Written Communications Agenda Item 7.

Thank you,
Kitty Moore
Project/Construction Management Services and Strategic Advisory Services Master Professional/ Specialized Services Agreement/ Rev. October 2021

Page 1 of 9 ends

MASTER PROFESSIONAL/ SPECIALIZED SERVICES

AGREEMENT WITH CUMMING MANAGEMENT GROUP, INC

1. PARTIES
This Master Agreement is made by and between the City of Cupertino, a municipal corporation City”), and Cumming Management Group, Inc (“ Contractor”) a Corporation for Project/Construction Management Services and Strategic Advisory Services, and is effective on the last date signed below (“ Effective Date”).

2. SERVICES

2.1 Scope of Services. Contractor agrees to provide the Services set forth in the Scope of Services, attached and incorporated here as Exhibit A, on an as-needed basis. The Services must comply with this Agreement and with each Service Order issued by the City’ s Project Manager or his/her designee, in accordance with the following procedures, unless otherwise specified in Exhibit A. Contractor further agrees to carry out work in compliance with any applicable local, State, or Federal order regarding COVID-19.

2.2 Service Orders. Before issuing a Service Order, the City Project Manager will request Services in writing and hold a meeting with Contractor to discuss the Service Order. Contractor will submit a written proposal that includes a specific Scope of Services, Schedule of Performance, and Compensation, which the Parties will discuss. Thereafter, City will execute a Service Order Form for the Services, attached and incorporated here as Exhibit B. The Service Order will specify the Scope of Services, Schedule of Performance, Compensation, and any other conditions applicable to the Service Order. Issuance of a Purchase Order is discretionary. The City Project Manager is authorized to streamline these procedures based on the City’s best interests. Contractor will not be compensated for Services performed without a duly authorized and executed Service Order.

3. TIME OF PERFORMANCE

3.1 Term. This Agreement begins on the Effective Date and ends on December 31, 2026 Contract Time”), unless terminated earlier as provided herein. The City’s appropriate department head or City Manager may extend the Contract Time through a written amendment to this Agreement, provided such extension does not include additional contract funds. Extensions requiring additional contract funds are subject to the City’ s purchasing policy.

3.2 Schedule of Performance. Contractor must deliver the Services within the time specified in each Service Order, and under no circumstances should the Services go beyond the Contract Time.

3.3 Time is of the essence for the performance of all the Services required in this Agreement and in each Service Order. Contractor must have sufficient time, resources and qualified staff to deliver the Services on time. Contractor must respond promptly to each Service Order request.

Project/Construction Management Services and Strategic Advisory Services Master Professional/ Specialized Services Agreement/ Rev. October 2021

Page 2 of 9 ends

Cupertino City CouncilOctober 17, 2023

Cupertino City Council
October 17, 2023