CIP PROJECT UPDATE November 13, 2023
Program Overview, Accomplishments & Status
The Capital Improvement Program (CIP) Administration Division provides design and construction administration for all capital improvement projects including streets, sidewalks, storm drainage, buildings, parks, bicycle and pedestrian improvements and other public facilities. The Division ensures that all public improvements are designed and constructed in accordance with community expectations and City standards. The Division places safety of the public, City employees, and workers as the highest priority in the delivery of capital projects.
Q1 - FY2023 – 2024 (July - September 2023)
Status of Current CIP Projects
The categories below directly correlate to the categories in the FY23-28 CIP Schedule. Furthermore, the projects are color-coded to illustrate the type of project. These ‘types’ are somewhat intuitively, rather than effectively ascribed to the projects, as many projects would fall into multiple categories.
Facilities related CIP Projects (orange) – 6 active projects, 1 queued Streets and Grounds related CIP Projects (red) – 5 active projects, 2 completed Traffic, Bike and Pedestrian related CIP Projects (blue) – 5 active projects, 1 queued Parks and Recreation System related CIP Projects (green) - 6 active projects, 3 completed Total: 22 active projects, 5 completed, 2 queued (on hold).
ACTIVE PROJECTS
Project Title
Description
Current Phase
Scheduled Completion
Status/Notes
DeAnza Blvd Buffered Bike Lanes
Restripe De Anza Blvd to include a painted buffered zone between the existing bike lane and the vehicle lanes.
Bid
Summer 2024
Construction will be posted for public bid process once grant funding is secured.
ACTIVE PROJECTS (continued)
Project Title
Description
Current Phase
Scheduled Completion
Status/Notes
McClellan Road Separated Bike Corridor, Phase 3
Improve pedestrian and bicycle safety by reconfiguring the intersection and vehicle movements. (Externally Funded, in part) Construction
Summer 2024
Construction will begin in November 2023.
School Walk Audit Implementation
Construct infrastructure related improvements around schools that were identified as part of the comprehensive School Walk Audit study. (Externally Funded, in part) Ongoing/ Construction
Ongoing
Stevens Creek Boulevard CL IV Bikeway - Phase 2 – Design & Construction Design and Construction of the separated bikeway along Stevens Creek Blvd from Wolfe Road to DeAnza Blvd (2A) and De Anza Blvd to US-85 (2B). This includes signal upgrades at Bandley Drive. (Externally Funded, in part) Bid
2024
Phase 2A Construction will be posted for public bid process once grant funding is secured. Phase 2B Design is underway.
Tamien Innu (Trail) – East & Central Segments
Design and construct an off-street bicycle and pedestrian facility parallel to the I-280 HWY, from De Anza Blvd. Wolfe Road (Central), from Wolfe Rd. to Vallco Parkway (East) (Externally Funded) Design
Late 2024 for East segment; 2025 for Central Segment
East segment will continue into Final Documentation once Valley Water approves the design. Design phase for Central segment is paused while the east segment design is finalized. The CEQA process is complete.
ADA Improvements
This is an ongoing program funded annually to improve accessibility at all public facilities throughout the City. (Multi-year funding) Design
Ongoing
Undertaking improvements at Jollyman Park and Creekside Park City Hall and Community Hall Improvements (Programming and Feasibility) Programming, Feasibility and Community Outreach to form the basis of a renovation strategy for the buildings.
Feasibility/ Report
N.A.
Continuing to investigate funding sources.
ACTIVE PROJECTS (continued)
Project Title
Description
Current Phase
Scheduled Completion
Status/Notes
Citywide Building Condition Assessment Implementation & Report Update Implement recommendations identified as a priority in the Comprehensive Facility Condition and Use Assessment.
Construction/ Ongoing,
Sports Center Fire Panel Replacement: work is complete, awaiting final inspection. 2018 Report Update/Dashboard creation: report complete, dashboard underway.
Senior Center Fire Alarm System: RFP will be issued for Engineering in November.
Electric Vehicle Parking Expansion
Expansion of the existing level 2 charging ports at municipal properties.
Procurement
Project was defunded in FY23. However, SCVE grant funding is being used to fund the improvements required at the Service Yard to address new State requirements on fleet vehicles (50% of new must be EV).
Library Expansion Project
Develop a design and construct a 5600 SF addition to the existing Library building.
Building: complete. Landscaping: Ready for Bid
Courtyard and Landscaping scope can resume once Grant funding ($1M) is received.
Building construction is complete. Donor Wall is complete.
SV Hopper EVCS
Provide electric vehicle charging stations (EVCS) for SV Hopper (formerly VIA) fleet.
Engineering analysis underway.
ACTIVE PROJECTS (continued)
Project Title
Description
Current Phase
Scheduled Completion
Status/Notes
All Inclusive Play Area & Adult Assistive Bathroom Facility (Jollyman Park) At Jollyman Park, Design and construct an all-inclusive playground and an adult-assistive bathroom facility adjacent to the new AIPG. (Externally Funded, in part) Design
Fall 2024
Construction documentation is nearly complete. Awaiting approval of Art concepts (Nov. 2023) by Arts & Culture Commission.
Annual Playground Replacement
Replacement of older playground equipment that is dated and worn. (Multi-year funding) Procurement – Various locations
Ongoing
Creekside School Age Lot – Equipment arrives in February/March 2024. RFP’s will be sent out in November/December for Little Rancho and Canyon Oaks playgrounds.
Blackberry Farm Pool Improvements
Make improvements to the pools and facility related to safety, accessibility, and maintenance.
Construction & Bid
Winter 2023
Pool scope: Construction is scheduled to begin in November 2023. ADA scope: will be put out for Bid in November 2023, to begin construction in February 2024.
Lawrence-Mitty Park and Trail Plan
Develop a Master Plan for a neighborhood park located on 7.8 acres adjacent to Saratoga Creek, near intersection of Lawrence Expressway and Mitty Way.
Design
TBD
Environmental Review is underway. Staff will bring this to Council for design final approval in March 2024.
Memorial Park - Specific Plan Design
Following the findings of the Master Plan process, develop a conceptual design for Phase One features and amenities.
Design
Fall 2023
Environmental Reviews are underway. Staff will bring this to Council for design final approval in April 2024.
ACTIVE PROJECTS (continued)
Project Title
Description
Current Phase
Scheduled Completion
Status/Notes
Park Amenity Improvements
Funding for various park amenities such as benches, hydration stations, outdoor table tennis, cornhole, shade structures, pickleball striping, etc. (Multi-year funding) Procurement
Ongoing
More benches and picnic tables have been installed at Jollyman and Wilson parks. Staff is working on list of proposed DOLA amenities.
City Bridge Maintenance Repairs
Repair 5 bridges as recommended in the Caltrans Bridge Report along with additional improvements to prolong the useful life of the bridges. The work is partially funded (80%) through the Bridge Preventative Maintenance Program, a federally funded program.
Design
Summer 2024
Construction documents are complete. Awaiting response on the additional funding request documents submitted to Caltrans in September. Planning to Re-Bid in early 2024 Pumpkin and Fiesta Storm Drain Project, Phase 1 & 2
Design storm drainage improvements at Pumpkin Drive, Fiesta Lane, as identified in the Storm Drain Master Plan.
Construction
Phase 1-December 2023; Phase 2- TBD
Construction is underway.
City Lighting LED Improvements
Implement the transition of City's streetlight infrastructure from induction and other fixtures to LED fixtures to meet the "Dark Sky" Ordinance requirements and reduce light pollution and energy cost.
Design
Audit of existing facilities is underway to confirm scope of work. Working on data reconciliation and construction bid documents.
Regnart Road Improvements, Phase 1
Phase 1 will construct a retaining wall to stabilize the road slope to the creek from Sta 28+40 to 29+80 (+/-140 LF).
Construction
2024
Construction activities will begin after the rainy season, in April 2024.
Stevens Creek Bridge Repair
Stevens Creek Blvd Bridge over Stevens Creek. Prepare feasibility study to determine appropriate scour countermeasures, prepare PS&E and install scour countermeasure.
Design
2025
Awaiting Preliminary Engineering (E-76) approval from Caltrans, by December 2024. RFP for the design will be issued after the E-76 is approved.
QUEUED PROJECTS
Project Title
Description
Status/Notes
I-280 Trail - West Segment
Design and construct an off-street bicycle and pedestrian facility parallel to the I-280 HWY, from the Don Burnett Bicycle – Pedestrian Bridge to De Anza Blvd This segment will be on hold until the other segments are designed.
City Hall Annex (10455 Torre Avenue Improvements)
Program, plan and build facility improvements required for interim facility to accommodate staff while City Hall is remodeled, as well as the long-term use of this facility Design documentation taken to 60% of completion. Cost analysis shows that construction costs, even with a very restricted scope, will be 2-3 times greater than the allotted funding. Staff will bring this to Council for direction.
COMPLETED PROJECTS
Project Title
Description
Status/Notes
Blackberry Farm Golf Renovation / Alternative Use Study Study to determine options for the BBF Golf Course: minor repairs or alternative use (‘natural habitat’).
Brought to City Council on October 17.
Citywide [Satellite] Community Garden (Wilson Park)
Develop a program to establish community gardens throughout the City.
Construction completed. Facility is open.
Full-sized Outdoor Basketball Court (Wilson Park)
Install a full-size basketball court at a park, following the Parks and Recreation System Master Plan. (Externally Funded, in part) Construction completed. Facility is open.
Street Light Installation - Annual Infill
Replace fluted streetlight poles on an as needed basis. (Multi-year funding) Installations for this fiscal year are complete.
Stevens Creek Blvd./Calabazas Creek Storm Drain Repair
Repair the storm drain that runs under SCB at Calabazas Creek.
Emergency repairs completed, under projected budget and schedule.
DEFUNDED PROJECTS – FY23
Project Title
Description
Civic Center Parking Analysis
Analyze the parking requirement for the Civic Center. Implement mitigation measures identified in 2018 report McClellan Road Separated Bike Corridor - Byrne Ave to Imperial Ave, Phase 4 Design and construct separated bike lanes on McClellan Rd. from Imperial Ave to Byrne Ave.
Bicycle Boulevard Interim Improvements, Ph. 3
Improvements from 2016 Bicycle Transportation Plan.
Traffic Calming
Funding to respond to citizen requests for traffic calming to reduce vehicle speeds, improve pedestrian and bike safety.
Interim City Hall
Establish an interim facility to accommodate City Staff if existing City Hall were to be replaced or significantly remodeled.
QCC Multi-Site Sustainable Infrastructure Upgrade
Develop recommendation for Council on a complete facility upgrade for heating and cooling system, emergency power system, and renewable energy.
Stocklmeir, Bryne and Blesch: Inspection Reports and Analysis Instigate property inspection reports and work with outside consultants to develop initial use and business strategies appropriate for the three residential properties owned by the City. * City Manager’s office will compile a report (not CIP).
Memorial Park - Amphitheater Improvements
Design and construct Memorial Park improvements, specifically addressing the needs of the Amphitheater.
Stevens Creek Corridor Park Chain Master Plan
Study the various uses of public lands along Stevens Creek for optimal public use and operation and develop a master plan.