Potential Service-Level Reductions (SLR) Summary Attachment A Category Department Service ‐Level Reductions Fiscal Impact Full‐Time Staffing
Impact (FTE)
Service Level Impact Narrative
Fiscal
Accountability
Law Enforcement Align Law Enforcement Budget
with Actuals
$ 1,000,000 None Over the last year and a half, the Sheriffʹs Office has provided significantly less service than allowed under the budget with no apparent impact to crime. This reduction aligns the budget with the actual hours provided.
Fiscal
Accountability
Innovation &
Technology
Reduce Budget for IT $ 779,187 None Reduced applications utilized by City staff; Cancelled ERP Implementation; Prolonged tech refresh cycles; Significantly reduced replacement parts and supplies, Reduced outside expert technical support. This reduction would reduce efficiencies from some technology uses where the city has historically been comparatively advanced.
Fiscal
Accountability
Public Works Utility True‐up $ 398,407 None Reduction aligns budget with actuals Fiscal
Accountability
City Attorneyʹs
Office
Align City Attorneyʹs Office
Contract Services and Materials
with Actuals
$ 226,561 None Reduction aligns budget with FY 2023‐24 Actuals. Specialized outside counsel and legal services are necessary to cover specialized legal representation and services.
Fiscal
Accountability
Parks & Recreation Consolidate Learn to Swim
Program
$ 87,118 None Consolidate the Learn to Swim program into 100‐63‐612 under BBF, due to the program now being run from the BBF Pool and fully integrated into those operations. Consolidated part‐time staff and program supplies and expenses into that program.
Fiscal
Accountability
Administrative
Services
Reduce Unemployment
Insurance
$ 64,148 None New costs are reflective of post‐COVID estimates SLR Capital
Improvement
Program
Reduce General Fund Transfers
to the Capital Improvement Fund
$ 2,000,000 2C i t y will initiate and complete CIP projects with the current Capital Reserve fund.
The City will initiate only critical health and safety projects, or projects that will create revenue or savings to the City budget. A reduction in capital renewal will lead to a longterm aging of infrastructure impacting the attractiveness of this infrastructure to the public.
SLR Public Works Reduce Public Works Materials
and Contract Services and Part‐
Time Positions
$ 1,768,539 None Some contracts for general services, such as park tree maintenance ($168,880), will move in‐house, extending maintenance timelines; reduction in Public Works Part‐ time Positions ($352,136).
SLR Public Works Shift Sidewalk Maintenance to
Property Owners1
$ 1,000,000 1.4 The California Streets and Highway Code sections 5610‐5618 assigns responsibility for sidewalks to the adjacent property owner. Cupertino has historically assumed the costs of this work. This proposal will eliminate this service and shift sidewalk maintenance responsibilities to adjacent property owners. This practice is fairly standard across the region.
SLR Public Works Shift School District Grounds
Maintenance to School District1
$ 737,394 4.2 This reduction would end the field maintenance agreement with the Cupertino Unified School District. The school districts would need to take on the maintenance responsibilities. The City would forego revenue (approximately $57K) from field rentals and the school district could potentially add revenue.
SLR Public Works Shift Street Tree Maintenance to
Property Owners1
$ 455,008 3 Similar to sidewalk maintenance, street tree maintenance responsibility could shift to adjacent property owners. This practice is fairly standard across the region. 1 of 3
Potential Service-Level Reductions (SLR) Summary Attachment A Category Department Service ‐Level Reductions Fiscal Impact Full‐Time Staffing
Impact (FTE)
Service Level Impact Narrative
SLR Various Shift Credit Card Fees to
Customers
$ 432,668 None Customers would pay a credit card transaction fee for any payments made using a credit card. Currently, the City does not charge credit card fees to customers. Many jurisdictions charge customers a credit card transaction fee for any payments made using a credit card.
SLR City Managerʹs
Office/Community
Development
Reduce Part‐Time Staffing,
Reclassify Positions and Reduce
Recruitment Advertising
$ 286,348 None The CMO reclassified the Communications Manager to a lower level position. This will result in decreased capacity in the Communications Division.
Reduction of part‐time positions in CMO and CDD. This could result in reduced administrative and communications support in CMO. This could cause a delay and decrease in the operations of the permit counter and the ability to provide historic levels of customer service to resident and community members on all matters related to the Community Development Department.
SLR Public Works Defer Vehicle and Equipment
Replacement
$ 180,000 None Defer vehicle and equipment replacements until future years. This may increase cost and staff time to repair assets that were deferred for replacements.
SLR Parks & Recreation Reduce Funding for Library Extra Hours
$ 160,000 None The City has historically budgeted for increased library hours. This reduction will have no immediate impact to current operational hours, since Santa Clara County Library District has historically received funds from the state to cover these costs and has not been charging the City for 12 additional operating hours per week. If state funds are discontinued, this will become a true service level reduction.
SLR Parks &
Recreation/Public
Works
Reduce 4th of July Funding $ 138,000 None Elimination of 4th of July evening fireworks due to the significant cost of the event, including the fireworks, sheriff cost, and rental of equipment needed, as well as staff time needed.
SLR Public Works Reduce Impec Janitorial Contract $ 100,000 None Further reductions in cleaning frequency for City facilities. Reduced cleaning has a direct impact on user experience and leads to quicker degredation of facility infrastructure.
SLR City Managerʹs
Office
Reduce Scene from 10 months to
quarterly
$ 92,400 None Reduction results in less promotion of City services and less community outreach opportunities.
SLR City Managerʹs
Office
Eliminate Select City Work
Program Projects
$ 75,000 None Elimination of the CWP Enhance the Block Leader Program (grants to Block Leaders for community events), CWP Regulate Diversified Retail, and CWP License Plate Readers projects. Reduction in engagement with community. Reduction in retail diversity. Reduction in support for law enforcement to locate vehicles and suspects associated with criminal activity.
SLR Administrative
Services
Reduce Budget for Internal Audit $ 70,000 None Reduction in the number of internal audit projects. Audits would occur on a less frequent basis.
SLR Council Reduce Funding for Partnerships $ 69,307 None Reduction in funding for partnerships including Chamber and Sister Cities.
Reduction in cross cultural exchange and economic development opportunities.
SLR City Managerʹs
Office
Reduce City Events/Outreach $ 63,166 None Reduction in City events and outreach including the Community Academy, Public Safety Forum, State of the City, and CREST. Reduction could limit community outreach about public safety, law enforcement, Council goals and initiatives. 2 of 3
Potential Service-Level Reductions (SLR) Summary Attachment A Category Department Service ‐Level Reductions Fiscal Impact Full‐Time Staffing
Impact (FTE)
Service Level Impact Narrative
SLR Public Works Reduce Crossing Guard Services $ 50,000 None Reduction in the number of intersections served by crossing guards. The City currently receives $20K from FUHSD and $20K from CUSD. High schools could be eliminated from the crossing guard contract, resulting in a reduction of approximately $70K, but could lose the $20K from FUHSD ($50K savings).
Enhancing cost sharing could result in reducing expenditures.
SLR Parks & Recreation Reduce Budget for Paid Events $ 38,675 None Reduction in part‐time staffing scheduled for these events and program (e.g., Spelling Bee and Hack Cupertino). Will continue to offer current programs, but support with more volunteers and full‐time staff.
SLR Parks & Recreation Shift Sheriff Fees for Festivals to Festival Organizers
$ 34,992 None Sheriff expenses for festivals will no longer be covered by the City and will be charged directly to festival organizers starting in FY 2024‐25.
SLR Parks & Recreation Reduce Parks & Recreation
Expenses
$ 33,619 None Elimination of the Poet Laureate Program and Helping Hands Program. Reduce part‐time staff for the preschool program, with a shift in focus to a more robust Tiny Tots (3 year old) program.
SLR Parks & Recreation Reduce Park Ranger Services $ 31,155 None Reduction in hours planned for part‐time rangers at the Stevens Creek Corridor and McClellan Ranch Preserve, resulting in a reduced ranger presence at the Environmental Education Center and for some of the nature based programs and events.
SLR Parks & Recreation Reduce Budget for Concerts and Movies
$ 25,424 None Consolidation of the Neighborhood Events program to reduce part‐time staffing expenses and the reallocation of some events such as movies and band performances to Memorial Park.
SLR City Managerʹs
Office
Eliminate Minimum Wage
Mailers
$ 23,202 None The City currently prints and mails minimum wage information to businesses. This reduction would result in emailed forms, requiring businesses to print on their own.
SLR Parks & Recreation Reduce Senior Center Part‐Time Staffing and Supplies
$ 21,748 None Reduction in hours planned for part‐time staff at the Senior Center resulting in longer wait times for customers at the counter, reduced rental support, and reduced amenities in programs and events.
SLR Public Works Eliminate Earth Day Festival $ 19,126 None Direct impact to quality of life through community events. Less opportunity for the City to advance goals, especially community outreach, around the Climate Action Plan.
SLR Administrative
Services/Communi
ty Development
Reduce Conferences and Training $ 11,046 None The decrease in conference attendance and training opportunities for staff might
result in staff being less updated on current changes, new developments, and best practices within their field. The reduction could potentially lead to higher staff turnover rates.
Total $ 10,472,238 10.6
1 Reduction will take place over time. Staffing reduction will be through attrition as positions become vacant 3 of 3