CITY COUNCIL STAFF REPORT
Meeting: January 17, 2024
Subject
A resolution establishing the City Council meeting schedule through January 22, 2025 Recommended Action
Adopt Resolution No. 24‐___ establishing the City Council meeting schedule through January 22, 2025
Reasons for Recommendation
Cupertino Municipal Code Section 2.04.010 sets regular City Council meetings on the first and third Tuesdays of each month at 6:45 p.m. The City Council may cancel a regular meeting by a vote of a majority of the Council. On regular meeting days, the City Council shall begin any closed session items at 6:00 p.m. Cit y Council meetings that fall on legal holidays shall automatically be moved to the following day. City Council meetings that fall on any Election Tuesday in a regular Cupertino election year shall automatically be moved to the first Monday of the month. Special meetings that are held outside of the r egular meeting day and time may be called at any time by the Mayor or by three Councilmembers. (CMC Section 2.04.020.) The City Council Pro
cedures Manual (Resolution No. 23‐021) sets a regular annual recess period beginning on the first Tuesday in August and ending the Tuesday following Labor Day.
The Mayor and Vice Mayor shall be selected annually at a special meeting on the second Thursday of December. On January 17, 2 023, Council adopted Resolution No. 23‐013 cancelling the January 2, 2024 meeting. On October 17, 2023, Council adopted Resolution No. 23‐113 cancelling the January 16, 2024 meeting and calling a special meeting on January 17, 2024. The draft resolution (Attachment A) sets regular City Council meeting dates for the calendar year 2024
. The meeting calendar follows the regular first and third Tuesday meeting schedule except for meetings which were moved due to Election Day, cancelled for the regular annual recess period, or previously rescheduled or cancelled by Council. A special meeting has been added on December 12 for the Election of Mayor and Vice Mayor.
Past City Co
uncil practice has been to reschedule Council meeting dates that occur immediately after a holiday closure. Council has considered scheduling Council meetings one day later, to allow additional time for Council to review the agenda packet and submit questions, and 2 adequate time for staff to prepare responses to the questions on agenda items. The meetings that are impacted by holidays in 2024 are February 20, April 2, and September 3. If those regular meetings are cancelled, alternative special meeting dates are recommended on February 21, April 3, and September 4. The Community Hall Council Chamber is available for use on those dates.
The special meetings would follow the same format as the regular meetings they will replace (e.g., allowing time for Oral Communications).
Staff also recommends cancelling the January 7, 2025 meeting, which immediately follows the City’s annual holiday closure; and moving the January 21, 2025 meeting to January 22, 2025 to avoid having a meeting the day after the holiday on January 21.
2024 COUNCIL MEETING CALENDAR
Meeting Date Start Time
Tuesday, January 2, 2024 6:45 PM Cancelled
Wednesday, January 17, 2024 6:45 PM Moved for Martin Luther King Day
Tuesday, February 6, 2024 6:45 PM
Tuesday, February 20,
2024Wednesday, February 21,
2024
6:45 PM Moved for Presidents Day
Tuesday, March 5, 2024 6:45 PM
Tuesday, March 19, 2024 6:45 PM
Tuesday, April 2,
2024Wednesday, April 3,
2024
6:45 PM Moved for Cesar Chavez Day
Thursday, April 16, 2024 6:45 PM
Tuesday, May 7, 2024 6:45 PM
Tuesday, May 21, 2024 6:45 PM
Tuesday, June 4, 2024 6:45 PM
Tuesday, June 18, 2024 6:45 PM
Tuesday, July 2, 2024 6:45 PM
Tuesday, July 16, 2024 6:45 PM
Tuesday, August 6, 2024 6:45 PM Cancelled for Council Recess Tuesday, August 20, 2024 6:45 PM Cancelled for Council Recess Tuesday, September 3,
2024Wednesday, September
4, 2023
6:45 PM Moved for Labor Day
Tuesday, September 17, 2024 6:45 PM
Tuesday, October 1, 2024 6:45 PM
Tuesday, October 15, 2024 6:45 PM
Monday, November 4, 2024 6:45 PM Moved for Election Day 3 Tuesday, November 19, 2024 6:45 PM
Tuesday, December 3, 2024 6:45 PM
Thursday, December 12, 2024 TBD Special Meeting
Tuesday, December 17, 2024 6:45 PM
It is recommended that City Council adopt Resolution No. 24‐___ establishing the City Council meeting calendar through January 22, 2025. If Council wishes to authorize the changes, staff will provide meeting notifications to the public in advance. The proposed resolution does not limit the ability of Council to schedule additional meetings as authorized by the Municipal Code and in compliance with the Brown Act.
Sustainability Impact
No sustainability impact.
Fiscal Impact
No fiscal impact.
California Environmental Quality Act
Not applicable.
_____________________________________
Prepared by: Kirsten Squarcia, City Clerk
Approved for Submission by: Pamela Wu, City Manager
Attachments:
A – Draft Resolution