CITY COUNCIL STAFF REPORT
Meeting: February 21, 2024
Subject
Ratifying Accounts Payable for the periods ending December 29, 2023; January 5, 2024; January 12, 2024; January 19, 2024; and January 26, 2024 Recommended Action
Adopt Resolution no. 24-XXX ratifying Accounts Payable for the Period ending December 29, 2023; Adopt Resolution no. 24-XXX ratifying Accounts Payable for the Period ending January 5, 2024; Adopt Resolution no. 24-XXX ratifying Accounts Payable for the Period ending January 12, 2024; Adopt Resolution no. 24-XXX ratifying Accounts Payable for the Period ending January 19, 2024; and Adopt Resolution no. 24-XXX ratifying Accounts Payable for the Period ending January 26, 2024 Discussion
Unlike the Monthly Treasurer’s and Treasurer’s Investment Reports requiring regular reporting within a specific number of days, pursuant to California Government Code Section 41004 and 53607, the frequency of reporting the City’s Payment Register follows the City Resolution No 5939, where the report will be “presented to the City Council not less often than once a month for ratification.” As such, monthly batches of Weekly Payment Registers are presented to City Council on the second meeting following the close of the reporting period to ensure sufficient time to present the previous month's batches within one report.
The Accounts Payable report dated December 29, 2023, includes transactions pertaining to payroll vendor ACH payments processed during the City's closure between Christmas and New Year’s. These transactions were not accounted for in the previous Staff Report due to the overlap in report issuance and transaction processing timelines.
Sustainability Impact
No sustainability impact.
Fiscal Impact
No fiscal impact.
California Environmental Quality Act
No California Environmental Quality Act impact.
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Prepared by: Jonathan Orozco, Finance Manager
Reviewed by: Kristina Alfaro, Director of Administrative Services and City Treasurer Approved for Submission by: Pamela Wu, City Manager
A – Draft Resolution 12.29.23
B – Weekly AP Payment Register for the Period Ending 12.29.23 C – Draft Resolution 1.5.24
D – Weekly AP Payment Register for the Period Ending 1.5.24 E – Draft Resolution 1.12.24
F – Weekly AP Payment Register for the Period Ending 1.12.24 G – Draft Resolution 1.19.24
H – Weekly AP Payment Register for the Period Ending 1.19.24 I – Draft Resolution 1.26.24
J – Weekly AP Payment Register for the Period Ending 1.26.24