CC 3-5-2024
Study Session #1
Council Procedures
Manual
Presentation
March 5, 2024
Council Procedures Manual Update
CC 03-05-2024 Study Session Item No. 1
Background
● Feb. 2023: Council adopts Cupertino City Council
Procedures Manual
● City Attorney directed to return to Council in six
months to consider potential revisions
● Sept. 2023: Council elects to continue item for
additional six months.
Potential Revisions to Manual
● Section 4: Clarify the distinctions between and
naming conventions for advisory bodies.
● Section 5.6: Incorporate additional training
requirements.
● Section 8.2: Revise the rules of order to improve the efficiency and effectiveness of Council deliberations.
● Section 8.3: Formalize written reports of Council
activities.
● Section 8.4: Consider modifications to procedures for removing items from the consent calendar.
Potential Revisions to Manual
● Section 8.5: Improve procedures for shortening and
consolidating time; consider adopting overall time
limits for comments by individual speakers.
● Section 8.8: Consider revisions to procedures to
improve Council deliberations and implementation of
related procedural rules.
● Section 10: Include more detailed enforcement
provisions.
Recommended Action
● Provide input regarding revisions to City Council
Procedures Manual
Questions?
CC 3-5-2024
#6
Appeal of Planning
Commission Decision –
Shane Co. Sign Exception
Presentation
19900 Stevens Creek Blvd.
December 12, 2023
APPEAL OF THE PLANNING COMMISSION’S
DECISION TO APPROVE A SIGN EXCEPTION TO
ALLOW TWO WALL SIGNS FOR A SINGLE TENANT
(SHANE CO) AT AN EXISTING RETAIL BUILDING
EXC-2022-004
CC 0 3-05-2024 Item No. 6
Background ● Retail Building with
three(3)tenants.
● September 28, 2023, Shane Co.
received ASA-2023-004
approval for façade
improvements.
● On December 12, 2023,
Planning Commission approved
Sign Exception with
modifications, limiting it to one
unlighted wall sign by a 4-0
vote.
STEVENS CREEK BLVD
BLANEY AVENUE
PORTAL AVENUE
Appeal
December 20, 2023, the applicants / appellant, representing Shane Co., appealed Planning Commission’s decision to
modify sign exception.
● Building set further back from Stevens Creek Boulevard, obscured by mature street trees.
● Design of retail building has the front entrance along the east façade and not along Stevens Creek Boulevard
● Design of building is more industrial/office than retail.
Council’s review of the Planning Commission’s determination is de novo
North Elevation – Stevens
Creek Blvd.
East Elevation
CMC 19.104 Signs – Wall Signs
Permitted
Wall Signs
North
Façade(Existing)
Location One
(Proposed)
Location Two
(Proposed)
Number of Wall
Signs
One sign per business with exterior
frontage. One additional for:
- Businesses with no ground sign and
adjacent to more than one street or
shopping center driveway.
- Sign directed to interior of project and
not visible from any public right- of-way.
- Single tenant building pad with more
than 5,000 s.f.
Permitted Although adjacent
to a shopping
center driveway,
the business is not
permitted to have
a second wall sign
since they are
utilizing space on
an existing ground
sign.
A single business is
not permitted to
have a third wall
sign.
Findings
● That the literal enforcement of the provisions of this title will result in restrictions inconsistent with the spirit and intent of this title;
● That the granting of the exception will not result in a condition which is materially detrimental to the public health, safety, or welfare; and
● That the exception to be granted is one that will require the least modification of the prescribed regulations and the minimum variance that will accomplish the purpose.
Analysis
● Require least modification of regulations and the minimum variance.
● Exception for three (3) wall signs is far above allowed number of wall signs permitted for a single business.
● Allocating multiple signage to a single business is
contrary to providing architectural and aesthetic
harmony of signs as they relate to building design
and quantity to allow for good visibility for public
and needs of the business.
● An allowance for one additional wall sign along the east façade could be seen as a minor deviation from the
Municipal Code.
Recommended Action
Staff recommends that the City Council adopt a
resolution upholding the appeal in part, approving an
exception for one of the two-requested wall signs
along the east façade.
Next Steps
Should the project be approved, the City Council’s
decision on this project is final unless a reconsideration is filed within 10 calendar days of the date of the
decision. All approvals granted by the City Council
shall go into effect after 14 days.
CC 3-5-2024
#6
Appeal of Planning
Commission Decision –
Shane Co. Sign Exception
Applicant Presentation
Cupertino Signage
Things to Know
Shane Co. has been in the city of Cupertino since 1988 Shane Co. is in the top 25 tax contributors for the city of Cupertino Shane Co. draws over 100K customers year
Since moving to our new location in 2021 our traffic is down 12%
Reasons for Signage
Our new store has some unique visibility challenges making it hard for customers to find us and contributing to our traffic being down thus creating a need for additional signage.
Challenges:
Previously in The Oaks where there was much more natural traffic with the other retail in the center
Our new store is not a retail destination
The building itself is mid-block and has a large set-back making the building hard to see at times
Westbound Steven’s Creek Traffic cannot turn directly into the parking lot
OPEN HOUSE
We hosted an open house on
February 8. We had four
residents attend with no
opposition to the signage.
Thank you
CC 3-5-2024
#7
City Commissions and
Committees
Presentation
March 5, 2024
City Commissions and Committees
CC 03-05-2024 Item No. 7
Background
● Commission Governance Reform Package identified
as a priority item om FY 2023-2024 City Work Program.
1. Revise the Commissioners Handbook.
2. Review potential Municipal Code violations by
City commissioners.
3. Realign and regularize commissioner terms of
office.
4. Establish or revise commissioner qualifications.
Ordinance and Policy Updates
● Ordinance No. 24-____: Regularize commission
appointments schedule/terms and revise certain
commissioner qualifications.
● Resolution No. 24-_____: Revise advisory bodies
appointments resolution.
● Resolution No. 24-_____: Revise Commissioners’
Handbook.
Commissioner Terms
● Ordinance No. 24-____:
● Uncodified ordinance to ensure that
commissioner vacancies ensure at regular,
biannual intervals.
● Amendments to Chapters 2.86 and 2.94 to
remove business representatives from Housing
and Sustainability Commissions.
Advisory Bodies Appointments
● Provides for removal of commissioners who fail to
meet training or conflict of interest requirements.
● Establishes process for developing subject-matter
specific qualifications for commissioners.
● Ends practice of appointing alternative
commissioners.
● Revisions to reflect changes to administrative
procedures.
Commissioners’ Handbook
● Clarifies the role of the City Clerk’s Office and City Attorney’s Office in the administration of commissions
and committees.
● Clarifies commissioners’ role in the City Work Program process.
● Includes new process for developing commissioner
qualifications.
● Revisions to ensure consistency with the City Council Procedures Manual and revised Ethics Code.
● Addresses applicability of the Commissioners’
Handbook to appointed members of City
committees.
Recommended Action
1. Conduct the first reading of Ordinance No. 24-___.
2. Adopt Resolution No. 24-____, to repeal and replace
Resolution No. 16-137, regarding City advisory bodies.
3. Adopt Resolution No. 24-____, revising the
Commissioners’ Handbook.
Questions?