Updates
#
Task Status Task Start Task End Update % Completed
1.2 Research Complete 1/5/23 5/23/23 Research complete 100
1.3 Outreach In Progress 3/5/23 3/20/24 Vision Zero website developed and made live in May. Community outreach meetings completed. Bicycle Pedestrian Commission in March.
75 1.4 Procurement Complete 10/11/22 12/23/22 A consultant was selected in November and contract has been executed.
100
1.5 Execution Phase In Progress 1/5/23 4/9/24 Developing draft Vision Zero policy resolution and draft report.
Staff anticipating bringing the report to Council in April 2024. 80 1.6 Closing Processes Future 4/30/24 4/30/24 Project will be complete upon Council adoption. 0 Details
Commission Estimated Budget Allocated Budget Budget Expended/ Encumbered
Budget Remaining Last Updated Lead Department
Bicycle Pedestrian
Commission
$100,000.00 $100,000.00 $79,800.00 $20,200.00 3/6/24 Public Works Vision Zero
Develop a Vision Zero Policy and Action Plan. The Plan will guide policies and programs with the goal of eliminating fatalities on Cupertino roadways. Special emphasis will be placed on routes to, and streets surrounding, Cupertino schools.
Transportation
ATTACHMENT A
1 Updates
#
Task Status Task Start Task End Update % Completed
1.2 Planning In Progress 1/1/24 6/30/24 Project was on hold until after completion of the Housing Element.
Staff has worked with Public Works on an RFP with hopes to publish by June 2024.
15 1.3 Execution Phase Future 6/30/24 12/27/24 0
1.4 Closing Processes Future 12/27/24 12/27/24 0
Details
Commission Estimated Budget Allocated Budget Budget Expended/ Encumbered
Budget Remaining Last Updated Lead Department
N/A $50,000.00 $50,000.00 $0.00 $50,000.00 3/8/24 Community Development
Tree List - Community Development
Review and revise development tree list (per Ch. 14.18: Protected Trees) with an emphasis on appropriate trees and native species.
Sustainability and Fiscal Strategy
ATTACHMENT A
2 Updates
# Task Status Task Start Task End Update % Completed
1.2 Planning Phase Complete 4/30/23 7/30/23 Staff developed a plan to revise the City's street tree list. 100
1.3 Procurement Phase In Progress 7/30/23 6/30/24 Staff currently working on RFP with hopes to publish by June 2024.
30 1.4 Execution Phase Future 6/30/24 12/30/24 0
1.5 Closing Processes Future 12/30/24 1/30/25 0
Details
Commission Estimated Budget Allocated Budget Budget Expended/ Encumbered
Budget Remaining Last Updated Lead Department
N/A $60,000.00 $60,000.00 $0.00 $60,000.00 2/15/24 Public Works Tree List - Public Works
2) Review, revise, and communicate street tree list with an emphasis on appropriate trees and native species. 3) Develop an Urban Forest program scope and cost for future consideration.
Sustainability and Fiscal Strategy
ATTACHMENT A
3 Updates
# Task Status Task Start Task End Update % Completed
1.2 Research In Progress 7/1/22 4/1/24 The Santa Clara County Sheriff's Office and the Santa Clara County Board of Supervisors revised the Automated License Plate Readers policy in January 2024. City Staff are reviewing the policy and implications to Cupertino.
90 1.3 Outreach In Progress 2/1/24 9/30/24 Staff have conducted public meetings with the TICC and Public Safety Commissions. Staff will develop outreach events including return to Commissions as planning and implemention begin. 50 1.4 Planning Phase In Progress 2/1/24 9/30/24 Staff are developing a project charter, scope and communication plan that meet the requirements of the SCC BOS policies. 50 1.6 Design Phase Future 5/1/24 7/31/24 Program draft will be developed based on results of research and outreach
0 1.5 Procurement Future 5/1/24 7/31/24 Request and evaluate proposals, select vendor and finalize contract
0 1.7 Execution Phase Future 7/1/24 9/30/24 0
1.8 Closing Processes Future 9/1/24 9/30/24 0
Details
Commission Estimated Budget Allocated Budget Budget Expended/ Encumbered
Budget Remaining Last Updated Lead Department
Public Safety Commission $60,000.00 $60,000.00 $0.00 $60,000.00 2/20/24 City Manager's Office
License Plate Readers
Conduct research, engage in outreach, identify location for placement and estimate cost of implementing an Automated License Plate Reader (ALPR) system in Cupertino.
Quality of Life
ATTACHMENT A
4 Updates
#
Task Status Task Start Task End Update % Completed
1.2 Research Complete 7/1/23 1/31/24 Staff secured a grant opportunity with CA Volunteers to support expansion of the Block Leader program. Staff researched and submitted a proposal with best practices to encourage engagement with potential Block Leaders.
100
1.3 Planning Phase In Progress 7/1/23 6/1/24 Staff have developed a framework to engage with community members and encourge recruitment of the Block Leader Program.
Staff have scheduled bi-monthly focus groups to engage volunteers and community members..
85 1.4 Design Phase In Progress 7/1/23 6/30/24 Staff have implemented strategies derived from best practices, including launching new community engagement programs such as Block Leader organized Personal and Family Preparedness classes. As events occur, staff will adjust for constant improvement. 75 1.5 Execution Phase In Progress 11/30/23 6/30/24 Recruitment events began in November and are scheduled through June 2024. A grant extension is a possibility.
55 1.6 Closing Processes Future 6/1/24 6/30/24 Close out pending completion of execution phase. 0 Details
Commission Estimated Budget Allocated Budget Budget Expended/ Encumbered
Budget Remaining Last Updated Lead Department
Public Safety Commission $10,000.00 $10,000.00 $0.00 $10,000.00 2/20/24 City Manager's Office
Public Safety - Block Leader and Neighborhood Watch
Strengthen Block Leader/Neighborhood Watch programs to ensure the leaders are active and expand the coverage of active neighborhoods.
Quality of Life
ATTACHMENT A
5 Updates
#
Task Status Task Start Task End Update % Completed
1.2 Research Complete 10/1/23 1/31/24 Research Phase Complete. The City supported the Sheriff's Office in securing a grant for retail theft suppression in commerical corridors.
100
1.3 Planning Phase In Progress 1/1/24 4/29/24 Coordination with Santa Clara County Sheriff's Office is ongoing. 90
1.4 Design Phase In Progress 2/1/24 4/30/24 City staff are supporting the Santa Clara County Sheriff's Office in the launch of a commercial corridor retail theft suppression program.
90 1.5 Execution Phase In Progress 2/1/24 6/30/24 The retail theft suppression program launched operations in February 2024. Evaluation and improvement in the program is ongoing in coordination with the Santa Clara County Sheriff's Office.
50 1.6 Closing Processes Future 6/1/24 6/30/24 0
Details
Commission Estimated Budget Allocated Budget Budget Expended/ Encumbered
Budget Remaining Last Updated Lead Department
Public Safety Commission $0.00 $0.00 $0.00 $0.00 2/20/24 City Manager's Office
Public Safety in Commercial Areas
Explore best practices to deter crime in commercial areas and bring options to Council.
Quality of Life
ATTACHMENT A
6 Updates
# Task Status Task Start Task End Update % Completed
1.2 Planning Phase In Progress 7/1/23 6/30/24 Develop a preliminary plan to present senior needs from the survey results and present to applicable parties
35 1.3 Closing Processes Future 6/1/24 6/30/24 Develop a plan to address identified priorities and perform ongoing assessment of existing resources to Seniors
0 Details
Commission Estimated Budget Allocated Budget Budget Expended/ Encumbered
Budget Remaining Last Updated Lead Department
Teen Commission $0.00 $0.00 $0.00 $0.00 2/15/24 Parks and Recreation Senior Survey Assessment
Assess Survey results and develop a plan to increase awareness of programs and services for seniors based on gaps identified by the survey.
Public Engagement and Transparency
ATTACHMENT A
7 Updates
#
Task Status Task Start Task End Update % Completed
1.2 Outreach Complete 11/27/23 2/29/24 Outreach to youth volunteer groups and the school district regarding volunteer work
100
1.3 Planning Phase In Progress 10/1/23 6/20/24 Staff carry out program logistics and prepare for events 50
1.4 Advertising In Progress 10/1/23 6/20/24 Information about intergenerational events posted on social media, schools, on the City's Winter/Spring/Summer Recreation Guides
32 1.5 Execution Phase In Progress 10/20/23 6/30/24 Staff to prepare and hold intergenerational events 50
1.6 Closing Processes Future 6/1/24 6/30/24 Continue developing and offer on-going programs at the Senior Center
0 Details
Commission Estimated Budget Allocated Budget Budget Expended/ Encumbered
Budget Remaining Last Updated Lead Department
Teen Commission $20,000.00 $20,000.00 $1,942.39 $18,057.61 3/6/24 Parks and Recreation Senior Services and Youth Engagement
Connect seniors with youth and their families with inclusive activities Public Engagement and Transparency
ATTACHMENT A
8 Updates
# Task Status Task Start Task End Update % Completed
1.2 Planning Phase Complete 7/1/23 2/1/24 Meet with DOLA groups to discuss transition of trial programs and continue researching similar programs
100
1.3 Execution Phase In Progress 3/1/24 5/30/24 Follow up with DOLA groups and continue working on operational standarized process
0 1.4 Closing Processes Future 6/3/24 6/30/24 Parks and Recreation will implement permitting process in house 0 Details
Commission Estimated Budget Allocated Budget Budget Expended/ Encumbered
Budget Remaining Last Updated Lead Department
Parks and Recreation
Commission
$5,000.00 $5,000.00 $575.26 $4,424.74 2/15/24 Parks and Recreation
Dogs Off Leash Area (DOLA)
Transition successful trial DOLA programs to permanent programs with a staff level permitting process housed in Parks and Rec.
Quality of Life
ATTACHMENT A
9 Updates
# Task Status Task Start Task End Update % Completed
1.2 Research Complete 7/1/23 12/31/23 Review list of requests from DOLA groups 100
1.3 Planning Phase In Progress 1/1/24 3/1/24 Assess options and determine which improvements to prioritize 75
1.4 Execution Phase In Progress 2/1/24 6/28/24 Procure and install benches at the Linda Vista and Jollyman DOLA locations
20 Details
Commission Estimated
Budget
Allocated Budget Budget Expended/
Encumbered
Budget Remaining Last
Updated
Lead Department
Parks and Rec Commission $0.00 $0.00 $0.00 $0.00 2/15/24 Parks and Recreation DOLA Amenities
Amenities for DOLA programs in City parks, e.g., water facilities for dogs, fencing, benches, etc.
Quality of Life
ATTACHMENT A
10 Updates
#
Task Status Task Start Task End Update % Completed
1.2 Research Complete 7/1/19 10/30/19 Researched need for ELI developmentally disabled housing and moderate income housing and determined possible City locations. 100
1.3 Planning Phase Complete 7/1/21 8/16/22 Scoped affordable housing project with non-profits/developers and worked with Public Works to determine feasibility of project on City sites. Had Council study session March 15. RFP was released in August .
100
1.4 Outreach Complete 10/1/21 8/16/22 Marketed City's capital housing funds for development of affordable housing.
100
1.5 Procurement Complete 2/9/21 1/31/23 Evaluated Notice of Financial Assistance (NOFA) applications.
One responses to the RFP was received in October and staff is evaluating next steps in the execution phase.
100
1.6 Execution Phase In Progress 1/31/23 12/30/24 City Council selected developer through approval of an ENA for the Mary Avenue Site in February. Next steps include approve time sheet and enter into Disposition and Development Agreement early Winter 2024.
75 1.7 Closing Processes Future 1/30/25 1/30/25 Will present final DDA to Council at the end of 2024. Construction will commence.
0 Details
Commission Estimated Budget Allocated Budget Budget Expended/ Encumbered
Budget Remaining Last Updated Lead Department
Planning Commission $250,000.00 $250,000.00 $15,278.00 $234,722.00 3/7/24 Community Development
Preserve existing and develop new BMR/ELI Housing
Explore opportunities to preserve existing expiring BMR housing. Develop ELI (Extremely Low Income) and BMR housing units for Developmentally disabled individuals (IDD) on City-Owned property as well as the County-owned sites.
Housing
ATTACHMENT A
11 Updates
# Task Status Task Start Task End Update % Completed
1.2 Research In Progress 7/1/23 3/30/24 Work on City Hall and Byrne is in progress. Other properties will begin in early 2024.
54 1.4 Outreach In Progress 7/1/23 12/30/24 Staff took options for City Hall (Oct 17) and Byrne (July 6) to the City Council. The next update will be taken to the City Council on March 19, 2024.
25 1.3 Procurement In Progress 8/14/23 5/30/24 Byrne Ave Property Sale anticipated in May 2024 15
1.5 Closing Processes Future 4/29/24 5/31/24 Close Project 0 Details
Commission Estimated Budget Allocated Budget Budget Expended/ Encumbered
Budget Remaining Last Updated Lead Department
N/A $90,000.00 $90,000.00 $0.00 $90,000.00 3/7/24 City Manager's Office Study Session on City-Owned Properties
Inventory and assess existing facilities and prepare a long-range planning report for three City-owned properties (Blesch, Byrne, and Stocklemeir).
Sustainability and Fiscal Strategy
ATTACHMENT A
12 Updates
#
Task Status Task Start Task End Update % Completed
1.2 Outreach In Progress 5/19/20 4/30/24 Conducted 31 study sessions/public hearings with Housing Commission/Planning Commission/City Council/CEP-Strategic Advisory Committee as of September 2023. Housing Element update presented to Council on July 25. Council dissolved the CEP- SAC on 1/25/23.
98 1.3 Procurement Complete 3/2/21 3/1/23 First consultant complete. Second consultant brought on board March 2023 and continues to be lead consultant.
100
1.4 Execution Phase In Progress 4/30/21 4/30/24 Draft Housing Elements submitted in February and October 2023 and February 2024. Staff anticipates receiving comments from HCD in April 2024 and Final Housing Element document
anticipated to be completed inApril 2024.
90 1.5 Closing Processes Future 4/20/24 4/30/24 Housing Element to be taken to the City Council in April 2024. 0 Details
Commission Estimated Budget Allocated Budget Budget Expended/ Encumbered
Budget Remaining Last Updated Lead Department
Planning Commission $1,687,116.00 $1,687,116.00 $644,293.31 $1,042,822.69 3/7/24 Community Development
Housing Element Update
Review preliminary RHNA numbers. Look at strategies for RHNA compliance including evaluating sites for potential upzoning, and jobs-housing ratio and statistics. Identify Priority Housing sites, update Housing Element and complete rezoning by Sept. 2023.
Housing
ATTACHMENT A
13 Updates
# Task Status Task Start Task End Update % Completed
1.2 Research Complete 7/1/23 6/30/24 Staff researched and drafted revised Ethics Policy 100
1.3 Execution Phase Complete 7/1/23 11/30/23 The City Attorney's Office and consultant presented a report on the investigation of violations to the City Council on September 19 and solicited Council input on revisions to the Ethics Policy. Revised Ethics Policy presented to Council on November 7.
100
1.4 Closing Processes Complete 11/30/23 6/30/24 Project Complete 100 Details
Commission Estimated Budget Allocated Budget Budget Expended/ Encumbered
Budget Remaining Last Updated Lead Department
N/A $25,000.00 $25,000.00 $25,000.00 $0.00 11/8/23 City Manager's Office Council Governance Reform Package
1. Revised Ethics Policy consistent with City response to the Civil Grand Jury Report authorized on 2/21/2023 2. Investigate and report back on incidents of violations of the Municipal Code and Ethics Policy relative to the Council-staff relationship cited in the Civil Grand Jury Report
Public Engagement and Transparency
ATTACHMENT A
14 Updates
# Task Status Task Start Task End Update % Completed
1.2 Research Complete 7/1/23 3/30/24 Staff researched commission info from other cities. 100
1.3 Outreach In Progress 3/5/24 5/30/24 Staff will be reaching out to commissions for input on Criteria. 15
1.4 Execution Phase In Progress 2/1/24 5/30/24 Staff presented this item to the City Council at the 3/5 City Council meeting.
75 1.5 Closing Processes Future 5/30/24 6/30/24 Project will be completed once Criteria has been established 0 Details
Commission Estimated Budget Allocated Budget Budget Expended/ Encumbered
Budget Remaining Last Updated Lead Department
N/A $0.00 $0.00 $0.00 $0.00 3/8/24 City Manager's Office Commission Governance Reform Package
1. Revised Commissioner’s Handbook to align it with Council Procedures Manual 2. Investigate & report back on incidents of violations of the Muni Code re: the Commission-Staff relationship 3. Realignment of Commissioner terms of office 4. Establishment/revision of commissioner qualifications
Public Engagement and Transparency
ATTACHMENT A
15 Updates
#
Task Status Task Start Task End Update % Completed
1.2 Research In Progress 11/1/23 3/15/24 Gather and submit policies to the City's internal auditor, Moss Adams, for review. The auditor will issue a report with recommendations.
50 1.3 Execution Phase Future 4/1/24 6/30/24 Will be reviewing policy inventory with Audit Committee Spring 2024. Staff anticipating bringing this to Council in June 2024. 0 1.4 Closing Processes Future 6/30/24 6/30/24 0
Details
Commission Estimated Budget Allocated Budget Budget Expended/ Encumbered
Budget Remaining Last Updated Lead Department
N/A $10,000.00 $10,000.00 $10,000.00 $0.00 2/29/24 Administrative Services Whole City Policy Review
Repeat the 2013 process of compiling and reviewing all City Policies including 1) Administrative and 2) Council policies and provide recommendations/updates, e.g. Green Purchasing, Property Acquisition Public Engagement and Transparency
ATTACHMENT A
16 Updates
# Task Status Task Start Task End Update % Completed
1.2 Research Complete 7/1/22 5/15/23 Staff looked into consultants used by other cities 100
1.3 Procurement Complete 5/15/23 7/11/23 City contracted with UFI to analyze potential tax measures and revenue generation.
100
1.4 Execution Phase Complete 6/1/23 2/21/24 Report on potential revenue tax measures was taken to Council in February 2024.
100
1.5 Closing Processes Complete 1/30/24 2/21/24 Council voted to not conduct a survey. Project Complete. 100 Details
Commission Estimated Budget Allocated Budget Budget Expended/ Encumbered
Budget Remaining Last Updated Lead Department
N/A $50,000.00 $50,000.00 $0.00 $50,000.00 2/29/24 Administrative Services Analyze Potential Revenue Resources
Analyze potential revenue measures, such as transient occupancy tax, sales tax, property tax, and utility users tax, to address possible future financing challenges.
Sustainability and Fiscal Strategy
ATTACHMENT A
17 Updates
# Task Status Task Start Task End Update % Completed
1.2 Procurement Complete 7/1/23 7/18/23 City has partnered with Santa Clara County and West Valley Community Services in order to provide support for the Unhoused. 100
1.3 Execution Phase In Progress 7/18/23 6/30/24 Project is currently underway to assist Unhoused residents in Cupertino with their food needs, as well as with their vehicle needs, in partnership with Santa Clara County and West Valley
Community Services.
50 1.4 Closing Processes Future 6/30/24 6/30/24 0
Details
Commission Estimated Budget Allocated Budget Budget Expended/ Encumbered
Budget Remaining Last
Updated
Lead Department
Housing Commission $50,000.00 $50,000.00 $0.00 $50,000.00 3/7/24 Community Development Support for the Unhoused
Collaborate and fund jointly with West Valley efforts to address regional needs and find workable support for the Unhoused.
Housing
ATTACHMENT A
18 Updates
# Task Status Task Start Task End Update % Completed
1.2 Research Complete 7/1/23 8/30/23 All high-risk fiscal policies, as identified in the fiscal and inventory gap analysis report by the City's internal auditor, Moss Adams, have been revised and adopted.
100
1.3 Execution Phase In Progress 9/1/23 6/30/24 Staff is finalizing edits to existing policies identified as medium to low risk as part of the fiscal policy and inventory gap analysis report.
80 1.4 Closing Processes Future 6/30/24 6/30/24 0
Details
Commission Estimated Budget Allocated Budget Budget Expended/ Encumbered
Budget Remaining Last
Updated
Lead Department
N/A $45,000.00 $45,000.00 $45,000.00 $0.00 2/29/24 Administrative Services Fiscal Procedures and Policies Handbook
Develop the handbook to ensure standardization of accounting, budget, investment, procurement policies, procedures, rules and regulations.
Sustainability and Fiscal Strategy
ATTACHMENT A
19 Updates
# Task Status Task Start Task End Update % Completed
1.2 Research Complete 10/1/22 12/1/22 Research performed by internal auditor Moss Adams 100
1.3 Execution Phase Complete 12/1/22 3/21/23 Audit results brought to the City Council on March 21, 2023 100
1.4 Closing Processes Complete 3/21/23 3/21/23 Project Complete 100 Details
Commission Estimated Budget Allocated Budget Budget Expended/ Encumbered
Budget Remaining Last Updated Lead Department
N/A $15,000.00 $15,000.00 $15,000.00 $0.00 11/8/23 Administrative Services
Budget Audit
Audit the Budget and Budget Policies.
Sustainability and Fiscal Strategy
ATTACHMENT A
20 Updates
# Task Status Task Start Task End Update % Completed
1.2 Research Complete 11/10/22 2/9/23 Collected data and meeting with school staff 100
1.3 Outreach Complete 11/10/22 5/17/23 Held a total of three community meetings and presented to the Bike Ped Commission in May.
100
1.4 Planning Phase Complete 1/19/23 5/17/23 Developed alternatives 100
1.5 Design Phase Complete 5/17/23 7/19/23 Finalized memo summarizing alternative development process 100
1.6 Closing Processes In Progress 7/19/23 5/7/24 Will be presenting memo on alternatives to the City Council in May 2024
5 Details
Commission Estimated Budget Allocated Budget Budget Expended/ Encumbered
Budget Remaining Last
Updated
Lead Department
Bicycle Pedestrian Commission $40,000.00 $40,000.00 $40,000.00 $0.00 2/12/24 Public Works Lawson Middle School Bikeway FY 23
Retain consultant to prepare feasibility study which will evaluate alternatives that provide a separated bike path for students riding to Lawson Middle School. Feasibility cost will be $40,000.
Transportation
ATTACHMENT A
21 Updates
# Task Status Task Start Task End Update % Completed
1.2 Research Complete 11/2/20 3/1/22 Researched Legal and other requirements if system is leased, sold or City Operated in the future.
100
1.3 Planning Phase In Progress 9/21/21 9/30/24 Original RFP issued on 12/14/21. RFP process was cancelled on 3/3/22 and then re-issued in July 2023. Staff is preparing to present the proposal to the City Council in June 2024.
87 1.4 Closing Processes Future 8/6/24 9/30/24 0
Details
Commission Estimated Budget Allocated Budget Budget Expended/ Encumbered
Budget Remaining Last
Updated
Lead Department
N/A $181,500.00 $181,500.00 $160,704.00 $20,796.00 2/15/24 Public Works Municipal Water System FY 23
To analyze and recommend options for the continued operation of the system currently and at the end of lease with San Jose Water Company in November 2022.
Sustainability and Fiscal Strategy
ATTACHMENT A
22 Updates
# Task Status Task Start Task End Update % Completed
1.2 Research Complete 10/5/22 2/15/23 Research bike rack and installation requirements 100
1.3 Outreach In Progress 10/19/22 4/17/24 Gathering feedback and recommendations from commissions 57
1.4 Planning Phase In Progress 10/5/22 4/17/24 Developing bike rack design and location list 79
1.5 Execution Phase Future 4/17/24 6/30/24 Install bike racks 0
1.6 Closing Processes Future 6/30/24 6/30/24 Project will be complete once bike racks are installed. 0 Details
Commission Estimated Budget Allocated Budget Budget Expended/ Encumbered
Budget Remaining Last
Updated
Lead Department
Bicycle Pedestrian
Commission
$50,000.00 $50,000.00 $0.00 $50,000.00 2/21/24 Public Works Bicycle Facilities FY 23
Increase the inventory of bicycle facilities and amenities, such as bike racks, citywide.
Transportation
ATTACHMENT A
23 Updates
# Task Status Task Start Task End Update % Completed
1.2 Research Complete 7/1/22 9/30/22 Researched 5G ordinance regulations in other cities. 100
1.3 Planning Phase In Progress 4/1/23 9/1/24 Staff is finalizing a municipal code update based on input from City Council at the 12/6/22 CC meeting. This update will govern the installation of wireless small cell facilities within the Public Right of Way. This will go to Council by Summer 2024.
15 1.4 Closing Processes Future 9/1/24 10/15/24 0
Details
Commission Estimated Budget Allocated Budget Budget Expended/ Encumbered
Budget Remaining Last
Updated
Lead Department
N/A $0.00 $0.00 $0.00 $0.00 11/8/23 Public Works
5G Ordinance FY 23
Adopt regulations based on aesthetics.
Quality of Life
ATTACHMENT A
24 Updates
# Task Status Task Start Task End Update % Completed
1.2 Procurement In Progress 10/9/20 4/30/24 RFP sent out in Oct 2020. Proposals evaluated and RRM Design Group was selected for this project, but was put on hold in October 2023. Staff anticipates bringing new agreement with Placeworks to Council in April 2024.
80 1.3 Execution Phase In Progress 6/1/21 12/30/24 The project had been on hold. Project completion expected December 2024.
50 1.4 Closing Processes In Progress 1/30/24 12/30/24 Complete project 0 Details
Commission Estimated Budget Allocated Budget Budget Expended/ Encumbered
Budget Remaining Last
Updated
Lead Department
Planning Commission $240,000.00 $240,000.00 $196,197.22 $43,802.78 3/7/24 Community Development
Residential and Mixed Use Residential Design Standards FY 23 Create objective design standards for residential and mixed-use residential projects, including ensuring adequate buffers from neighboring low-density residential development.
Quality of Life
ATTACHMENT A
25 Updates
# Task Status Task Start Task End Update % Completed
1.2 Research Complete 8/3/22 3/1/23 TIC Subcommitte established. Peformed research on event type and possbile speakers
100
1.3 Outreach Complete 3/2/23 6/7/23 A community event aimed to provide cybersecurity education through panel presentations and high school student science fair. 100
1.4 Execution Phase Complete 6/21/23 9/16/23 Complete. Event was held on Sept 16 at Community Hall with roughly 50 attendees.
100
1.5 Closing Processes Complete 9/18/23 9/22/23 Project Complete 100 Details
Project Size Commission Estimated Budget Allocated Budget Budget Expended/ Encumbered
Budget Remaining Last
Updated
Lead Department
Small Technology
Information and
Communications
Commission
$7,500.00 $7,500.00 $952.29 $6,547.71 11/8/23 Innovation Technology
Cybersecurity Public Education FY 23
Provide education on cybersecurity to City residents, guests and businesses.
Public Engagement and Transparency
ATTACHMENT A
26 Updates
# Task Status Task Start Task End Update % Completed
1.2 Research Complete 7/7/20 12/15/20 Research existing documentation and processes of other jurisdictions.
100
1.3 Outreach Complete 7/7/20 11/5/20 Council Study Session on 7/7/2020 100
1.4 Execution Phase Complete 10/1/20 5/12/21 Prepared materials for hearings 100
1.5 Closing Processes Complete 12/8/20 6/30/23 PC hearing on 1/12/21 with recommendation presented to Council on 2/2/21. Went back to Council on 8/17/21. This item was not prioritized by Council and not continued to FY 23-24.
100
Details
Project Size Commission Estimated Budget Allocated Budget Budget Expended/ Encumbered
Budget Remaining Last
Updated
Lead Department
Small Planning
Commission
$6,500.00 $6,500.00 $1,145.00 $5,355.00 11/8/23 Community Development
General Plan Authorization Process FY 23
Evaluate the existing City Council authorization process for General Plan Amendment projects.
Quality of Life
ATTACHMENT A
27