CC 04-03-2024
#1
FY2023-2025 City Work
Program
Supplemental Report
CITY COUNCIL STAFF REPORT
SUPPLEMENTAL 1
Meeting: April 3, 2024
Agenda Item #1
Subject
Two-year FY 2023-2025 City Work Program
Recommended Action
Reaffirm and accept minor modifications to the two-year FY 2023-2025 City Work Program
Background:
Staff’s responses to questions received from councilmember are shown in italics.
Q1: The staff report states "five of the 26 projects have been completed and 10 more projects are expected to be completed by the end of this fiscal year. ...Staff recommends that the City Council reaffirm its commitment to completing a two-year CWP as adopted in April 2023.
This will include the following 11 projects on the adopted FY 23-25 CWP that will be ongoing next year". This means all of the 11 projects proposed by the staff are the remaining 11 projects from the 2-year work program. The staff did not propose any new project, right?
During the prep session, I was under the impression that the staff proposed some new projects and some of the remaining items on the FY 23-25 will be dropped or not considered this year. So, I am confused. Please clarify. (Councilmember Chao)
Staff response: All 20 proposed projects for FY 24-25 are included in Attachment C. The first 11 projects are currently in progress and will continue into next year. Staff recommends adding the additional nine projects, which are either proposed by a Commission, on hold from last year, or requested by councilmembers, as listed below:
Proposed by
Commissions
• Art in Public and Private Areas
(Proposed by Arts and Culture Commission)
• Speed Limit Lowering (AB 43)
(Proposed by Bike Ped Commission)
• Homestead Bike Lane Study & Safe Routes to School
(Proposed by Bike Ped Commission)
• Poet Laureate Playbook Update
(Proposed by Library Commission)
• Electrification Study
(Proposed by Sustainability Commission)
FY 23-25 Items On-
Hold
• Recycled Water Feasibility Study
(Proposed by Library and Sustainability Commissions)
• The Rise: Construction stakeholder engagement
• New Bike Ped Plan
(Proposed by Teen and Bike Ped Commissions)
Requested by
Councilmembers
• Sign Ordinance (Requested at various Council meetings)
Q2: We are in the process of reducing the city services and increasing fees to cut down cost. I hope to have a better picture on the cost for the study session. For the ones from the FY 2023- 25, I suppose we already have some estimates from last year. If we are considering any new item, please provide at least some ballpark estimate of the cost of each proposed item. (Councilmember Chao)
Staff response: The budget for next year’s work program will be considered in May in conjunction with the entire proposed budget for FY 24-25. All budget details for existing FY 23-25 City Work Program (CWP) items can be found at cupertino.org/cityworkprogram.
Q3: Since the Council has adopted the two-year work program for FY 2023-2025 at the recommendation of the staff, I was not aware that the Commissioners are still encouraged to propose new work program items this year. Please clarify the confusion. (Councilmember Chao)
Staff response: Each Commission, in their advisory capacity, had the opportunity to review the existing CWP and recommend adjustments to Council as outlined in the Commissioners Handbook.
Q4: Please provide a recap of the two-year work program process, including the reason for revisiting it at the one-year mark (this report). (Councilmember Chao) (paraphrased)
Staff response: Based on Council input when the work program was created last year, the cycle for renewing the work program was set at two years. The Council also directed review of the work program at the one-year mark and, as advisory bodies to the Council, Commissions were provided a constrained opportunity to provide their insight. The intent of this review is to provide for a conversation on the status of projects and for minor adjustments based on progress and priorities. A goal-setting session will occur next year where Council will create and adopt the FY 25-27 CWP. This will be a much more involved process.
The original attachments were revised with minor corrections and are included with this Supplemental Report:
A – Revised FY 2023-25 City Work Program as Adopted April 2023 and Status Updates B – Revised Commission Proposals
C – Revised Proposed FY 2024-2025 City Work Program
ATTACHMENT A - REVISED
(Edited for typographical consistency)
# Project Description Status/Updates
1 Council Governance Reform
Package
1. Revised Ethics Policy consistent with City response to the Civil Grand Jury Report authorized on 2/21/2023
2. Investigate and report back on incidents of violations of the Municipal Code and Ethics Policy relative to the Council‐staff relationship cited in the Civil Grand Jury Report
Completed
2 City-Owned Properties Inventory and assess existing facilities and prepare a long‐range planning report for three City‐owned properties (including, but not limited to Blesch, Byrne, and Stocklemeir).
Completed
3 Analyze Revenue
Tax Measures
Analyze potential revenue resources such as transient occupancy tax, sales tax, property tax, utility users’ tax, the City‐owned municipal water system, and potential lease/rental income to address possible future financing challenges.
Completed
4 Budget Audit Audit the Budget and Budget Policies. Completed 5 Cybersecurity Public
Education (FY 23)
Provide education on cybersecurity to City residents, guests, and businesses.
Completed
6 Vision Zero Develop a Vision Zero Policy and Action Plan and hire a consultant. The Plan will guide policies and programs with the goal of eliminating fatalities on Cupertino roadways. Special emphasis will be placed on routes to, and streets surrounding, Cupertino schools.
Anticipated completion: April 2024
7 Public Safety (Commercial
Corridor)
Explore best practices to deter crime in commercial areas and bring options to Council.
Anticipated completion: June 2024
An info memo with details of the
suggested program will be posted on the
City webpage by June 30, 2024.
8 Senior Survey Assess survey results and develop a plan to increase awareness of programs and services for seniors based on gaps identified by the survey.
Anticipated completion: June 2024
The survey closed in Spring 2023 and the
analysis concluded in Fall 2023. The survey
results were analyzed and show that the
City ranks high in awareness of programs
and services for seniors. Staff is excited to
know that information is being received
by our senior community and will continue
to market similarly. An info memo with
details of the survey and analysis will be
posted on the City webpage by June 30,
2024.
9 Senior Services and Youth
Engagement
Connect seniors with youth and their families with inclusive activities.
Anticipated completion: June 2024
The City hosts various opportunities
throughout the year for inter‐
generational engagement. The Parks and
Rec Commission, Senior Advisory Council,
Teen Commission, and Senior Center
Volunteers provide feedback and input on
these events on a regular basis. On an as‐
needed basis, the City considers cost,
need, and experience when partnering
with other organizations to host these
events.
10 DOLA Transition successful trial DOLA programs to permanent programs with a staff level permitting process housed in Parks and Rec.
Anticipated completion: June 2024
FY 2023‐2025 City Work Program as Adopted April 2023 with Status Updates Expected to be Completed by June 30, 2024
Completed Items
1 ATTACHMENT A - REVISED
# Project Description Status/Updates
FY 2023‐2025 City Work Program as Adopted April 2023 with Status Updates 11DOLA Amenities Amenities for DOLA programs in City parks, e.g., water facilities for dogs, fencing, benches, etc.
Anticipated completion: June 2024
12 Housing Element Update Housing Element and complete rezoning, General Plan Amendments and EIR by December 2023.
Anticipated completion: April 2024
13 Commission Governance
Reform Package
1. Revised Commissioners' Handbook to align it with Council Procedures Manual
2. Investigate & report back on incidents of violations of the Muni Code re: the Commission‐Staff relationship
3. Realignment of Commissioner terms of office
4. Establishment/revision of Commissioner qualifications Anticipated completion: June 2024
14 Lawson Middle School
Bikeway (FY 23)
Retain consultant to prepare feasibility study which will evaluate alternatives that provide a separated bike path for students riding to Lawson Middle School.
Anticipated completion: May 2024
15 Bicycle Facilities (FY 23) Increase the inventory of bicycle facilities and amenities, such as bike racks, citywide.
Anticipated completion: June 2024
16 Tree List (CDD) Review and revise development tree list (per Ch. 14.18:
Protected Trees) with an emphasis on appropriate trees
and native species.
Estimated completion: December 2024
This project was on hold until after
completion of the Housing Element.
17 Tree List (PW) Project Phases:
1) Review, revise, and communicate street tree list with an emphasis on appropriate trees and native species.
2) Develop an Urban Forest program scope and cost for
future consideration.
Estimated completion: January 2025
18 Public Safety (License
Plate Readers)
Deploy City‐owned automated license plate readers
(ALPR) and implement policies to allow neighborhood‐
owned ones.
Estimated completion: September 2024
This project was on hold pending County
update to ALPR policy, which was updated
in January 2024. A progress update will be
going to Public Safety Commission in July
2024.
19 Public Safety (Block
Leader)
Strengthen Block Leader/Neighborhood Watch programs to
ensure the leaders are active and expand the coverage of active neighborhoods.
Estimated completion: October 2024
The City received a grant to increase
community cohesion and resilience. The
City is using these funds to enhance the
Block Leader program as set forth in the
established requirements for active Block
Leaders in FY 23, which can be found on
the Block Leader webpage.
20 Preserve Existing and
Develop New BMR/
ELI Housing
Explore opportunities to preserve existing expiring BMR housing. Develop ELI (Extremely Low Income) and BMR
housing units for Developmentally Disabled individuals
(IDD) on City‐owned property as well as the County‐owned sites.
Estimated completion: January 2025
21 Whole City Policy Review Repeat the 2013 process of compiling and reviewing all City Policies including 1) Administrative and 2) Council policies and provide recommendations/updates, e.g. Green
Purchasing, Property Acquisition.
Estimated completion: December 2024
Ongoing Two‐Year Projects Carrying into FY 24‐25
2 ATTACHMENT A - REVISED
# Project Description Status/Updates
FY 2023‐2025 City Work Program as Adopted April 2023 with Status Updates 22 Fiscal Procedures and
Policies Handbook
Develop the handbook to ensure standardization of
accounting, budget, investment, procurement policies,
procedures, rules and regulations.
Estimated completion: December 2024
23 Support for the Unhoused Collaborate and fund jointly with West Valley efforts to address regional needs and find workable support for the Unhoused.
Estimated completion: September 2024
24 Municipal Water System To analyze and recommend options for the continued operation of the system currently and at the end of lease with San Jose Water Company in September 2024.
Estimated completion: September 2024
25 5G Ordinance Update 5G Ordinance Estimated completion: Summer/Fall 2024 26 Residential and Mixed Use
Residential Design
Standards
Create objective design standards for residential projects, including ensuring adequate buffers from neighborhood
low‐density residential development.
Estimated completion: December 2024
27 Recyled Water Feasibility
Study
Develop Recycled Water Feasibility Study. Include Blackberry Farm focus and extension of recycled water from SCVWD.
Staff recommends adding this item to the
proposed CWP to inform planned
irrigation improvements at Blackberry
Farm Golf Course.
28 The Rise: Construction
Stakeholder Engagement
Improve engagement with stakeholders to ensure progress with construction and reduce barriers.
Staff recommends adding this item to the
proposed CWP as this project is ongoing.
29 Revise and Update Heart
of the City Special Area
Prioritize following completion of Housing Element:
1. Address effect of AB 2011 and build on Housing Element goals to facilitate housing production in transit‐oriented locations
2. Tailor permissible uses to revitalize local public‐facing commercial uses (retail/restaurant/entertainment/professional office, etc.)
Staff recommends keeping this project on
hold due to its high cost and limited staff
capacity.
30 Homelessness Jobs Project
and Transitional Housing
Continue the Homeless Jobs program for two individuals for the third year. Revisit for review and consider Transitional Housing.
Staff recommends not continuing this item
due to its high cost and limited staff
capacity.
31 Privacy Screening and
Balconies Code
Prioritize following completion of Housing Element:
Muni Code (Ch.19.28: R‐1 Zones) Privacy Screening and
Balconies. Update privacy planting list to be climate
appropriate/native.
Staff recommends keeping this project on
hold due to limited staff capacity.
32 Pond Repurposing at
Blackberry Farm
Repurposing ponds at Blackberry Farm, focus on groundwater recharge.
Staff recommends keeping this project on
hold as this is a future project on the CIP 5‐
year plan
33 New Bike Ped Plan 1) Update the current Bicycle and Pedestrian Plans and combine them to create a comprehensive Active Transportation Plan. 2) Consider Complete Streets concepts to enhance the interface between Active Transportation improvements and public and private transportation systems.
Staff recommends adding this item to the
proposed CWP as plans are generally
updated every five years.
34 Real Estate Purchasing Policy Create Real Estate Purchasing Policy Staff recommends keeping this project on hold due to limited staff capacity.
35I-280 Stretch as
Scenic Highway
Establish/maintain I‐280 as scenic highway Staff recommends keeping this project on hold due to limited staff capacity.
FY 23‐25 Unfunded Projects On Hold
3 ATTACHMENT B - REVISED
(Edited for typographical consistency)
# Commission Project Description Staff Recommendation Goal 1 Arts and Culture Revise & Update Heart of the
City Special Area
Include standards for early engagement of the AACC in the development process in evaluating uses to revitalize new and existing local public facing commercial uses (retail/restaurant/entertainment/professional office, etc.
Staff recommends considering this
item in the future due to its high
cost and limited staff capacity.
Quality of Life
2 Arts and Culture Art in Public and Private Areas Revisit Municipal Code standards for art in public and private development, including the standards in the Municipal Code and developing an Art‐in‐lieu fee policy.
Staff recommends adding this item
and it is already on the proposed
CWP.
Quality of Life
3 Bike Ped Active Transportation Plan 1. Design a new Bicycle Pedestrian Plan to expand on the Bicycle and Pedestrian Plans
2. Integrate Complete Streets concepts to create a better interface between active transportation and VTA transit systems
3. Bicycle and vehicular parking standards revision
This item is duplicative with "New
Bike Ped Plan", which is already on
the proposed CWP.
Transportation
4 Bike Ped Speed Limit Lowering (AB 43) Lower speed limits where feasible pursuant to state adopted Assembly Bill 43 Staff recommends adding this item and it is already on the proposed
CWP.
Transportation
5 Bike Ped Homestead Bike Lane Study &
Safe Routes to School
Support collaboration efforts on multi‐jurisdicitonal projects along Homestead Road that include upgrading pedestrian and bicycle infrastructure.
Staff recommends adding this item
and it is already on the proposed
CWP.
Transportation
6 Housing Affordable Housing
Research Report &
Database
Hire a third party consultant to provide a comprehensive research report on the various types of options for affordable housing, including ADUs, and create a database of information to make it easily accessible. Use community events to gather public input, and events with affordable housing builders.
Staff does not recommend adding
this item as this work is done as part
of the Housing Element.
Housing
7 Housing WVCS Homeless Jobs Program Support the WVCS Homeless Jobs Program, but would also like to consider other providers of similar programs to reduce the admin costs.
Staff does not recommend
continuing this project due to its
high cost.
Housing
8 Housing Preserve Existing and
Develop New BMR/ELI
Housing
Support the existing CWP item to preserve existing and develop new BMR/ELI housing.
This item is in progress and currently
on the CWP.
Housing
9 Library / Teen Student Internship Program Implement a program to provide internship opportunities for high school and community college students.
Staff does not recommend adding
this item as the City currently has an
internship pilot program with De
Anza College
Public
Engagement and
Transparency
All Commission Proposals
1 ATTACHMENT B - REVISED
# Commission Project Description Staff Recommendation Goal All Commission Proposals
10 Library Poet Laureate Playbook UpdateUpdate the Cupertino Poet Laureate Playbook to streamline processes, outline clear expectations, and expand applicant qualifications. The Playbook has not been updated since 2016.
Staff recommends adding this item
and it is already on the proposed
CWP.
Public
Engagement and
Transparency
11 Library /
Sustainability
Recycled Water Feasibility
Study
Develop Recycled Water Feasibility Study. Include Blackberry Farm focus and extension of recycled water from SCVWD.
Staff recommends adding this item
and it is already on the proposed
CWP.
Sustainability and
Fiscal Strategy
12 Parks and Rec Optimize Parks and
Recreation Facilities
Review utilization of current facilities to determine where facilities are underutilized for increased utilization and/or potential revenue enhancement.
Staff does not recommend adding
this item as this is done
operationally on an ongoing basis.
Sustainability and
Fiscal Strategy
13 Parks and Rec Virtual Streaming of PRC
Meetings
Investigate low‐cost options for streaming and recording of Parks and Recreation Commission meetings.
Staff does not recommend adding
this item as staff is currently
reviewing the possibility for hybrid
meetings.
Public
Engagement and
Transparency
14 Planning Complete Streets Ordinance Use the City of San Jose Complete Streets Ordinance as a starting point, so we’re not starting from scratch
Staff does not recommend adding
this item as the City already adopted
a resolution (No. 18‐034)
establishing a Complete Streets
policy that is still in effect today.
Transportation
15 Planning Small Business Revitalization
Ordinance
Create a “Small Business Revitalization” ordinance to support our small businesses, fill empty storefronts, and create a thriving city.
Staff does not recommend adding
this item as this is done
operationally on an ongoing basis.
Quality of Life
16 Planning Simplify Permits for Minor
Repairs and Small Projects
Streamline the process for obtaining permits for minor repairs and small projects. ‐ Increase the number of online permits
‐ Streamline permit process for small repairs and projects ‐ Keep the permit scope only about the specific repair or project and don't add additional requirements
Staff does not recommend adding
this item due to limited staff
capacity.
Quality of Life
17 Public Safety License Plate Readers Deploy City‐owned license plate readers and implement policies to allow neighborhood‐owned ones.
This item is in progress and currently
on the CWP.
Quality of Life
2 ATTACHMENT B - REVISED
# Commission Project Description Staff Recommendation Goal All Commission Proposals
18 Public Safety Public Safety ‐ Block Leader and
Neighborhood Watch
Strengthen Block Leader/Neighborhood Watch programs to ensure the leaders are active and expand the coverage of active neighborhoods.
This item is in progress and currently
on the CWP.
Quality of Life
19 Public Safety Public Safety in Commercial
Areas
Explore best practices to deter crime in commercial areas and bring options to Council.
This item is in progress and is
expected to be completed this fiscal
year.
Quality of Life
20 Sustainability Electrification Study Conduct public outreach, policy research, and coordinate with regional efforts to develop policy options for electrification of Cupertino's buildings in light of recent legal rulings inhibiting certain electrification efforts.
Staff recommends adding this item
and it is already on the proposed
CWP.
Sustainability and
Fiscal Strategy
21 Sustainability Consumption‐Based
Greenhouse Gas
Inventory
Conduct an inventory of the greenhouse gases created by consumption from municipal operations
Staff recommends considering this
item next fiscal year due to staffing
capacity.
Sustainability and
Fiscal Strategy
22 Teen Youth Who Work Encourage more youth and young adults in schools to work and also help small businesses to reduce the burden caused by higher minimum wages. For example, the City could provide $2/hour to compensate local small businesses.
Staff does not recommend adding
this item due to lack of research to
support this model.
Quality of Life
23 Teen New Bicycle Pedestrian Plan 1. Design a new Bicycle Pedestrian Plan to expand on the expired Bicycle and Pedestrian Plans
2. Integreate Complete Streets concepts to create a better interface between active transportation and VTA transit systems
3. Bicycle and vehicular parking standards revision
Staff recommends adding this item
and it is already on the proposed
CWP.
Transportation
24 TICC Study to Improve City
Governance Using AI
A study for the role of Artificial Intelligence in City Governance and how it can improve transparency and fiscal strategy.
Staff does not recommend adding
this item due to budgetary
constraints and scarcity of reference
cases.
Sustainability and
Fiscal Strategy
25 TICC Educational Campaign for
Camera Registry Program
An educational campaign to publicize the Santa Clara County Sheriff's Office's Camera Registry Program (CRP) to improve quality of life for residents.
Staff does not recommend adding
this item as this is currently being
worked on in the License Plate
Reader item.
Quality of Life
3 ATTACHMENT C - REVISED
(Edited for typographical consistency,
substantive changes marked in red)
# Project Description Goal
1 Tree List (CDD) Review and revise development tree list (per Ch. 14.18: Protected Trees) with an emphasis on appropriate trees and native species.
Sustainability and Fiscal Strategy
2 Tree List (PW) Project Phases:
1)Review, revise, and communicate street tree list with an emphasis on appropriate trees and naƟve species. 2)Develop an Urban Forest program scope and cost for future consideraƟon.
Sustainability and Fiscal Strategy
3 Public Safety (License Plate Readers) Deploy City‐owned license plate readers and implement policies to allow neighborhood‐owned ones. Quality of Life 4 Public Safety (Block Leader) Strengthen Block Leader/Neighborhood Watch programs to ensure the leaders are active and expand the coverage of active neighborhoods.
Quality of Life
5 Preserve Existing and Develop New BMR/ELI Housing Explore opportunities to preserve existing expiring BMR housing.
Develop ELI (Extremely Low Income) and BMR housing units for Developmentally Disabled individuals (IDD) on City‐ owned property as well as the County‐owned sites.
Housing
6 Whole City Policy Review Repeat the 2013 process of compiling and reviewing all City Policies including 1) Administrative and 2) Council policies and provide recommendations/updates, e.g. Green Purchasing, Property Acquisition Public Engagement and
Transparency
7 Fiscal Procedures and Policies Handbook Develop the Handbook to ensure standardization of accounting, budget, investment, procurement policies, procedures, rules and regulations.
Sustainability and Fiscal Strategy
8 Support for the Unhoused Collaborate and fund jointly with West Valley efforts to address regional needs and find workable support for the Unhoused.
Housing
9 Municipal Water System To analyze and recommend options for the continued operation of the system currently and at the end of lease with San Jose Water Company in September 2024.
Sustainability and Fiscal Strategy
10 5G Ordinance Update 5G Ordinance Quality of Life
11 Residential and Mixed Use Residential Design
Standards
Create objective design standards for residential projects, including ensuring adequate buffers from neighborhood low‐density residential development
Quality of Life
12Art in Public and Private Areas
(Proposed by Arts & Culture Commission)
Revisit Municipal Code standards for art in public and private development, including the standards in the Municipal Code and developing an Art‐in‐lieu fee policy.
Quality of Life
13 Speed Limit Lowering (AB 43)
(Proposed by Bike Ped Commission)
Lower speed limits where feasible pursuant to State-adopted Assembly Bill 43 Transportation 14 Homestead Bike Lane Study & Safe Routes to School
(Proposed by Bike Ped Commission)
Support collaboration efforts on multi‐jurisdicitonal projects along Homestead Road that include upgrading pedestrian and bicycle infrastructure.
Transportation
15 Poet Laureate Playbook Update
(Proposed by Library Commission)
Update the Cupertino Poet Laureate Playbook to streamline processes, outline clear expectations, and expand applicant qualifications. The Playbook has not been updated since 2016.
Quality of Life
16 Electrification Study
(Proposed by Sustainability Commission)
Conduct public outreach, policy research, and coordinate with regional efforts to develop policy options for electrification of Cupertino's buildings in light of recent legal rulings inhibiting certain electrification efforts.
Sustainability and Fiscal Strategy
17 Recycled Water Feasibility Study
(Proposed by Library and Sustainability
Commissions)
Develop Recycled Water Feasibility Study. Include Blackberry Farm focus and extension of recycled water from SCVWD.
Sustainability and Fiscal Strategy
18 Sign Ordinance Update Sign Ordinance Quality of Life 19The Rise: Construction Stakeholder Engagement Improve engagement with stakeholders to ensure progress with construction and reduce barriers. Quality of Life 20New Bike Ped Plan
(Proposed by Teen & Bike Ped
Commission)
1) Update the current Bicycle and Pedestrian Plans and combine them to create a comprehensive Active Transportation Plan.
2) Consider Complete Streets concepts to enhance the interface between Active Transportation improvements and public and private transportation systems.
Transportation
Ongoing Projects
New Proposed Projects
Proposed FY 24‐25 City Work Program
CC 04-03-2024
#4
March 19, 2024 Minutes
Supplemental Report
1 CITY COUNCIL STAFF REPORT
SUPPLEMENTAL 1
Meeting: April 3, 2024
Agenda Item #4
Subject
Approve the March 19, 2024 City Council minutes
Recommended Action
Approve the March 19, 2024 City Council minutes
Background:
A correction was made to page 3 to change the regular meeting start time from 6:00 p.m. to 7:00 p.m. See redline attachment.
Attachments Provided with Original Staff Report:
A. Draft Minutes
Attachments Provided with Supplemental 1:
A. Amended Draft Minutes (redline)
City Council Minutes March 19, 2024
o Supports exploring a possible reduction in all existing/new projects and all other service red
uction fee increases.
o Supports proceeding with staff recommendation.
o Describe the actual full expense of specific projects; describe each of the restricted fund sources that some of these projects rely on or that they leverage, so itʹs understandable for the public.
o Supports shade structures, that are not havi
ng the same appearance throughout the
City; Address question about park equity and equal distribution throughout the City.
o Supports golf renovation pond work and minimal repairs to the irrigation system and helping the environment; Supports looking at storm drains and the actual life of the culverts.
ADJOURNMENT
At 6:55 p.m
., Mayor Mohan adjourned the Special City Council Meeting.
REGULAR MEETING
At 67:00 p.m., Mayor Sheila Mohan called the Regular City Council Meeting to order and led the Pledge of Allegiance in the Cupertino Community Hall Council Chamber, 10350 Torre Avenue and via teleconference.
ROLL CALL
Present: Mayor Sheila Mohan, Vice Mayor J.R. Fruen, and Councilmembers Liang Chao, Kitty Moore, and Hung Wei. Absent: none.
CLOSED SESSION REPORT ‐ None
CEREMONIAL ITEMS – None
POSTPONEMENTS AND ORDERS OF TH E DAY – None
ORAL COMMUNICATIONS
Written communications for this item included emails to Council.
The following people spoke:
CC 04-3-2024 Item #4
redline revision to meeting start time
CC 04-03-2024
#9
Memorial Park Specific
Plan
Supplemental Report
CITY COUNCIL STAFF REPORT
SUPPLEMENTAL 1
Meeting: April 3, 2024
Agenda Item 9
Subject
Memorial Park Specific Plan Design and the Parks and Recreation System Master Plan Initial Study/Mitigated Negative Declaration Addendum.
Recommended Action
1. Adopt Resolution No. 24-030, Addendum to the Parks and Recreation System Master Plan Initial Study/Mitigated Negative Declaration; and
2. Approve the Memorial Park Specific Plan Design.
Background:
Staff’s responses to questions received from councilmember[s] are shown in italics.
Q1: How was the noise study done for the pickleball courts? (Chao) Staff response: Appendix E of the IS/MND Addendum (Attachment D) is the “Memorial Park Specific Plan (MPSP) Noise and Vibration Assessment” report. The methodology of the noise monitoring survey starts on page 14 of that appendix. In short, there were long-term and short-term noise measurements located throughout the park in the fall of 2023.
Q2: Please provide the comparison table of noise levels as mentioned in the prep session. (Chao)
Staff response: Appendix E of the IS/MND Addendum (Attachment D) is the MPSP Noise and Vibration Assessment” report. The code requirements, fundamentals of environmental noise, and typical noise levels can be found in that report. You may find table 4 on page 16 of that appendix to be relevant: Summary of Short-Term Noise Measurements (Report). (copied below)
Site ST-3, list above, was measured where the new pickleball courts are proposed to be located. Site ST-5 measurements were taken at the existing pickleball court location (see Figure 1 of the Report). The measured noise levels between the existing location and the proposed location were consistent, meaning that pickleball activities did not increase the noise level. Additional noise impacts in the area around the proposed pickleball court location are not anticipated.
Q3: How is one of the 5 tennis courts being utilized for pickleball and how is the utilization level? (Chao)
Staff response: All public City tennis courts are well-utilized in good weather conditions. Pickleball has permanent striping on one court at Memorial Park and a trial on another court at Memorial Park.
Q4: In order to add the pickleball fields, were there any features dropped or reduced in size? (Chao)
Staff response: The first “final” design presented to Council in June 2023 had 3 pickleball courts in the multi-age play area that replaced the softball field. Following direction from Council to retain the softball field, the design team was able to reorganize the final design, keeping all the proposed amenities. The “passive garden walk” is slightly reduced in size.
Q5: Please address how the noise from the proposed pickleball courts might be different from these ones mentioned below? (four web links regarding pickleball noise posted) (Chao)
Staff response: Noise from proposed Pickleball courts at Memorial Park may differ from other installations by (a) installation of sound mitigation measures that may be employed on the site, and (b) advances in “quiet products” for pickleball equipment which may be made to the game prior to the proposed pickleball courts being installed.
Q6: A resident pointed out that the pickle ball players like the current arrangement where one tennis court is converted to 4 pickle ball courts. How about keeping the current arrangement so we don’t take away more green space from Memorial Park? How about converging a tennis court elsewhere in the city to pickle ball court top, like one of the many courts in the sports center? (Chao)
Staff response: During the public outreach for the project that occurred during 2022- 2023, the public input consistently requested dedicated pickleball and tennis courts. “Dedicated pickleball courts” was the second most important feature chosen in the outreach, after “passive garden walk.”
Q7: A resident complained about the lack of outreach. What kind of outreach has been done after the last Council meeting on this issue? Especially about the addition of pickleball filed? Has the city notified the residents within 300 feet? Or does that requirement not apply? "Lack of community outreach: The city failed to engage our community in discussing the potential problems or exploring alternative options. This lack of transparency and communication demonstrates a disregard for the concerns and well-being of local residents."? (Chao)
Staff response: The design process included extensive site analysis and community outreach, over a two-year period. The project team employed online surveys, in-person meetings and interviews, pop-up booths at major City events, etc. The community- preferred final concept was presented to City Council in June 2023. In consideration of public comments received at that meeting, the preferred design was approved by Council with the condition that the softball field remained in its current location and the new features included in the preferred design for that area be relocated.
A revised preferred final concept plan was available online for public review in August/September 2023. This was posted on EngageCupertino.Org and signage was posted at the park itself. In the updated design, the softball field remained in its existing location, as per Council’s direction, in place of the previously proposed multi- age play area. Several new park amenities were relocated to other areas of the park, including four dedicated pickleball courts in the southeast corner of the park. Feedback received from the community during the public comment period for this design indicated that the number of pickleball courts should be increased to a total of eight to accommodate growing demand.
Attachments Provided with Original Staff Report:
A - MPSP Report
B - MPSP Report Appendices
C - PRSMP IS-MND Addendum-MPSP
D - PRSMP IS-MND Addendum-MPSP Appendices B-F
E - Draft Resolution