FY 2023-24 Third Quarter Special Projects
FY Added Function Program Base And Detail Account With Detail Description
Full Org Set Code
And Description
Amended
Budget
Actual
Amount
Encumbrances Status Estimated
Complete
Notes (e.g., carried over to next
fiscal year)
FY24 Administration 120 City Manager 750.239 ‐ PR & Strategic Comm Strategy 100 ‐12‐120 ‐ General Fund‐City
Manager‐City
Manager
175,000 11,700 163,032 In Progress 8/1/2024 First amendment (executed in Q4) to r
educe amount to $38k and shorten
timeline. A change PO will occur in
Q4. Funds will need to be carried
over.
FY19 Administration 122 Sustainability Division 750.018 ‐ Climate Action Plan 100‐12‐122 ‐ General Fund‐City
Manager‐
Sustainability
Division
‐
‐
‐
Transferred Transferred to Public Works 100‐81‐
122 750.018 in FY24
FY19 Administration 122 Sustainability Division 750.019 ‐ Employee Commute Program 100 ‐12‐122 ‐ General Fund‐City
Manager‐
Sustainability
Division
‐ ‐ ‐ Transferred Transferred to Public Works 100‐81‐ 122 750.019 in FY24
FY21 Administration 122 Sustainability Division 750.069 ‐ Sustainable Infrastructure Audit 100 ‐12‐122 ‐ General Fund‐City
Manager‐
Sustainability
Division
‐
‐
‐
Transferred Transferred to Public Works 100‐81‐
122 750.069 in FY24
FY22 Administration 122 Sustainability Division 750.106 ‐ Electric Cooking Workshop Series
100‐12‐122 ‐
General Fund‐City
Manager‐
Sustainability
Division
‐ ‐ ‐ Transferred 6/30/2024 Transferred to Public Works 100‐81‐ 122 750.106 in FY24
FY24 Administration 122 Sustainability Division 750.176 ‐ Climate AP Vision Summary Doc 100 ‐12‐122 ‐ General Fund‐City
Manager‐
Sustainability
Division
‐
‐
‐
Transferred 6/30/2025 Transferred to Public Works 100‐18‐ 122 750.176 in FY24
FY24 Administration 122 Sustainability Division 750.223 ‐ CWP Elec trification Study 100 ‐12‐122 ‐ General Fund‐City
Manager‐
Sustainability
Division
‐ ‐ ‐ Transferred 6/30/2024 Transferred to Public Works 100‐81‐ 122 750.223 in FY24
FY20 Administration 632 Comm Outreach & Neigh Watch 750.056 ‐ Neighborhood Engagement 100 ‐12‐632 ‐ General Fund‐City
Manager‐Comm
Outreach & Neigh
Watch
64,405 1,031 ‐
In Progress 10/2024 These will be carried over
FY24 Administration 632 Comm Outreach & Ne igh Watch 750.227 ‐ CWP Public Safety res/com areas 100 ‐12‐632 ‐ General Fund‐City
Manager‐Comm
Outreach & Neigh
Watch
10,000 ‐ ‐ In Progress 6/30/2025 The $10,000 is allocated for Block Leader enhancements. Staff will
correct this to CWP ‐ Public Safety in
residential/commercial areas for
transparency and visibility. These
funds will be carried over.
FY24 Administration 633 Disaster Preparedness 750.230 ‐ Business Continuity Resilience 100‐ 12‐633 ‐ General Fund‐City
Manager‐Disaster
Preparedness
500,000 ‐ ‐ Not Started The $500k for disaster preparedness is on hold until a permanent EOC is
identified.
FY 2023-24 Third Quarter Special Projects
FY Added Function Program Base And Detail Account With Detail Description
Full Org Set Code
And Description
Amended
Budget
Actual
Amount
Encumbrances Status Estimated
Complete
Notes (e.g., carried over to next
fiscal year)
FY23 Administration 633 Disaster Preparedness 750.240 ‐ MRC Rise 100‐12‐633 ‐ General Fund‐City
Manager‐Disaster
Preparedness
6,323 ‐ ‐ Completed 4/2024 Special Project from transfer from materials. Pending transactions in
New World for Q4. Project
Completed.
FY22 Administration 705 Economic Development 750.103 ‐ CWP Regulate Diversified Retail 100 ‐12‐705 ‐ General Fund‐City
Manager‐
Economic
Development
5,000 ‐
5,000 Pending Recommended Service Level
Reduction (Potential Can cellation of
this item)
FY23 Administration 705 Economic Development 750.179 ‐ Econ Dev Strategy Outreach 100 ‐12‐705 ‐ General Fund‐City
Manager‐
Economic
Development
20,000 ‐
‐
Pending Recommended Service Level
Reduction (Potential Cancellation of
this item)
FY23 Administration 705 Economic Development 750.221 ‐ CWP Cupertino Store Implementatn
100‐12‐705 ‐
General Fund‐City
Manager‐
Economic
Development
‐
62 ‐
Completed Unanticipated close out expense
FY24 Administration 705 Economic Development 750.230 ‐ Business Continuity Resilience 100‐ 12‐705 ‐ General Fund‐City
Manager‐
Economic
Development
485,000 45,331 129,181 In Progress 7/2024 FY23 Administrative
services
405 Accounting 750.189 ‐ Fee Study 100‐41‐405 ‐
General Fund‐
Finance‐
Accounting
70,800 43,900 3,400 In Progress 2/2024
FY23 Administrative
services
426 Budgeting 750.217 ‐ CWP Analyze Potential Rev
Measrs
100‐41‐426 ‐
General Fund‐
Finance‐
Budgeting
42,450 ‐
180,000 In Progress 2/2024 $22,250 to be def unded in Q3 FY23 Community
development
700 Community Development Admin 750.104 ‐ CWP Homeless Jobs Program 100 ‐70‐700 ‐ General Fund‐
Planning &
Community
Development‐
Community
Development
Admin
176,935 98,260 38,635 In Progress 6/30/2024 For FY 2023‐24, the Homeless Jobs Program did not receive funding in
the CWP, but was allowed to
continue operating with leftover
f
unds from prior years. It is on the
list to be reconsidered for the FY
2024‐25 CWP, and was
recommended to be continued by
the Housing Commission in their
CWP recommendations.
FY17 Community
development
701 Current Planning 750.007 ‐ The Hamptons 100‐71‐701 ‐ General Fund‐
Planning‐Current
Planning
108,640 ‐
‐
Not Started Waiting for b uilding submittal.
Project approval expires in 2026
FY21 Community
development
701 Current Planning 750.009 ‐ Marina Plaza 100‐71‐701 ‐ General Fund‐
Planning‐Current
Planning
23,317 ‐
‐
In Progress ongoing Waiting for building permit.
FY 2023-24 Third Quarter Special Projects
FY Added Function Program Base And Detail Account With Detail Description
Full Org Set Code
And Description
Amended
Budget
Actual
Amount
Encumbrances Status Estimated
Complete
Notes (e.g., carried over to next
fiscal year)
FY22 Community
development
701 Current Planning 750.029 ‐ Vallco SB35/Rise 100 ‐71‐701 ‐ General Fund‐
Planning‐Current
Planning
188,680 ‐ ‐ In Progress ongoing Waiting for building permit.
FY20 Community
development
702 Mid Long Term Planning 750.032 ‐ General Plan 100‐71‐702 ‐ General Fund‐
Planning‐Mid
Long Term
Planning
239,805 ‐
‐
In Progress ongoing Operational item, no completion
date
FY20 Community
development
702 Mid Long Term Planning 750.049 ‐ MuniCode Updates 100‐71‐702 ‐ General Fund‐
Planning‐Mid
Long Term
Planning
25,000 ‐ ‐ In Progress 11/2024 Project delayed due to COVID and department turnover.
FY17 Community
development
702 Mid Long Term Planning 750.090 ‐ Residential/Mixed Use Design 100‐ 71‐702 ‐ General Fund‐
Planning‐Mid
Long Term
Planning
202,216 7,294 ‐
In Progress 12/2024 Delays in project due to previous
contractor/consultant and housing
element.
F
Y22 Community
development
702 Mid Long Term Planning 750.101 ‐ CWP RHNA and Gen Plan Update 100 ‐71‐702 ‐ General Fund‐
Planning‐Mid
Long Term
Planning
1,026,581 541,647 376,745 In Progress Spring/Summer 2024
Pending State of California Housing
and Community Development
Department adoption of Housing
Element.
FY22 Community
development
702 Mid Long Term Planning 750.135 ‐ Laserfiche planning map scanning
100‐71‐702 ‐
General Fund‐
Planning‐Mid
Long Term
Planning
3,990 923 3,067 In Progress Winter 2024 Ongoing operational item.
FY24 Community
development
702 Mid Long Term Planning 750.235 ‐ CWP Tree List 100 ‐71‐702 ‐ General Fund‐
Planning‐Mid
Long Term
Planning
50,000 ‐
‐
In Progress August 2024
FY20/FY22 Community
development
711 BMR Affordable Housing Fund 750.051 ‐ Support for the Unhoused 265 ‐72‐711 ‐ BMR Housing‐
Housing Services‐
BMR Affordable
Housing Fund
100,000 ‐ ‐ In Progress Pending budget depletion. $50k will be defunded in Q3 to true up to the
required County match. No
completion date.
FY20 Community
development
711 BMR Affordable Housing Fund 750.052 ‐ Develop ELI Housing 265‐72‐711 ‐ BMR Housing‐
Housing Services‐
BMR Affordable
Housing Fund
238,386 ‐ 3,090 In Pr ogress Pending development of Mary Ave, then operational.
FY19 Community
development
713 General Building 750.036 ‐ Ongoing Bldg Recrd
scan/conversn
100‐73‐713 ‐
General Fund‐
Building‐General
Building
14,387 ‐
14,387 In Progress Winter 2024 Ongoing operational item.
FY 2023-24 Third Quarter Special Projects
FY Added Function Program Base And Detail Account With Detail Description
Full Org Set Code
And Description
Amended
Budget
Actual
Amount
Encumbrances Status Estimated
Complete
Notes (e.g., carried over to next
fiscal year)
FY22 Community
development
714 Construction Plan Check 750.031 ‐ Westport 100‐73‐714 ‐ General Fund‐
Building‐
Construction Plan
Check
98,739 8,368 90,371 In Progress 2026 Pending building permit status. The timeline is uncertain however staff
estimates the townhome portion
should be completed/occupied by
end of this year. The Senior BMR
apartments should be occupied by
Spring 2025. The assisted livin g
parcel will be submitting revisions by
2026.
FY20 Community
development
714 Construction Plan Check 750.067 ‐ VTC 100‐73‐714 ‐ General Fund‐
Building‐
Construction Plan
Check
14,595,179
‐
1,095,179 In Progress This pertains to building permits and staff estimates that the developer
will submit additional building
permits in 2024.
FY20 Community
development
715 Building Inspection 750.067 ‐ VTC 100‐73‐715 ‐
General Fund‐
Building‐Building
Inspection
5,406,634 ‐ ‐ Not Started This pertains to building inspections.
No construction has been
completed, and will occur over the
build‐out of the project at least 5
years.
FY23 Information Services 300 Administration 750.197 ‐ Aclima & Envirosuite Pilot Ext 610 ‐30‐300 ‐ Innovation &
Technology‐I&T
Administration‐
Administration
66,000 66,000 ‐
Completed 8/15/2023
FY23 Information Services 300 Administration 750.222 ‐ CWP Cybersecurity Public Edu 610 ‐30‐300 ‐ Innovation &
Technology‐I&T
Administration‐
Administration
7,500 1,317 ‐ Completed 9/16/2023 Q3 Defund of remaining savings.
FY23 Information Services 300 Administration 750.227 ‐ CWP Public Safety res/com areas 610 ‐30‐300 ‐ Innovation &
Technology‐I&T
Administration‐
Administration
‐
‐
‐
Transferred Transferred to Law Enforcement 100‐
20‐200 750.227 in FY24 and was
renamed CWP Bloc k Leader
Enhancements. Staff will correct this
to CWP ‐ Public Safety in
residential/commercial areas for
transparency and visibility.
FY20 Information Services 305 Video 900.945 ‐ Fixed Asset Acquisition 100 ‐31‐305 ‐ General Fund‐I&T
Video‐Video
40,316 26,986 24 In Progress 6/30/2024 This account was added in FY20 to account for Video fixed assets
acquisitions. These purchases vary
from year and were added to sp
ecial
projects for visibility and to maintain
ongoing material and contract
trendlines.
FY20 Information Services 305 Video 900.995 ‐ Special Projects ‐ CDD/I&T 100 ‐31‐305 ‐ General Fund‐I&T
Video‐Video
40,891 8,215 ‐
Completed 9/30/2023 Carryover to complete the project
FY22 Information Services 308 Applications 750.120 ‐ Performance Management App 100‐ 32‐308 ‐ General Fund‐I&T
Applications‐
Applications
32,000 ‐
‐
Cancelled Q3 Defund of remaining savings.
FY 2023-24 Third Quarter Special Projects
FY Added Function Program Base And Detail Account With Detail Description
Full Org Set Code
And Description
Amended
Budget
Actual
Amount
Encumbrances Status Estimated
Complete
Notes (e.g., carried over to next
fiscal year)
FY22 Information Services 308 Applications 750.123 ‐ Redesign of City Website 100 ‐32‐308 ‐ General Fund‐I&T
Applications‐
Applications
20,700 2,719 17,981 In Progress FY24 PO Carryover FY23 Information Services 308 Applications 750.181 ‐ ERP (Phase II) 100‐32‐308 ‐ General Fund‐I&T
Applications‐
Applications
94,076 24,910 69,166 Cancelled Recommended Service Level Reduction
FY23 Information Services 308 Applications 750.183 ‐ ACA Guide & Wrapper 100 ‐32‐308 ‐ General Fund‐I& T
Applications‐
Applications
25,000 ‐
25,000 In Progress 6/30/2024
FY23 Information Services 308 Applications 750.184 ‐ Accela Roadmap 100‐32‐308 ‐ General Fund‐I&T
Applications‐
Applications
23,000 ‐
23,000 In Progress 6/30/2024
FY23 Information Services 308 Applications 750.186 ‐ Consolidated Code Enf Services 100‐ 32‐308 ‐ General Fund‐I&T
Applications‐
Applications
22,408 22,408 ‐
Completed 2/27/2024
FY21 Information Services 308 Applications 750.236 ‐ Project Dox 100‐32‐308 ‐ General Fund‐I&T
Applications‐
Applications
129,475
90,820 7,931 In Progress 6/30/2024 Q3 Partial Defund of Fy24 Savings FY24 Information Services 308 Applications 750.237 ‐ ERP (Phase III) 100‐32‐308 ‐ General Fund‐I&T
Applications‐
Applications
450,000 ‐
‐
Pending Recommended Service Level
Reduction (Potential Cancellation of
this item)
FY22 Information Services 310 Infrastructure 750.107 ‐ Security Framework and Audit 610 ‐34‐310 ‐ Innovation &
Technology‐I&T
Infrastructure‐
Infrastructure
60,000 18,938 10,438 In Pro gress 6/30/2024 Q3 Partial Defund of Fy24 Savings FY22 Information Services 310 Infrastructure 750.124 ‐ ActiveNet Additional Readers 610 ‐34‐310 ‐ Innovation &
Technology‐I&T
Infrastructure‐
Infrastructure
9,000 10,999 77 Completed 2/28/2024
FY22 Information Services 310 Infrastructure 750.125 ‐ Council Voting System and Timer 610‐ 34‐310 ‐ Innovation &
Technology‐I&T
Infrastructure‐
Infrastructure
32,000 ‐
‐
Cancelled Q3 Defund
FY22 Information Services 310 Infrastructure 750.130 ‐ Senior Center Access Controls 610 ‐34‐310 ‐ Innovation &
Technology‐I&T
Infrastructure‐
Infrastructure
‐ ‐ ‐ Transferred 6/30/2024 Transferred to Facilities 100‐87‐831 750.025 in FY 24
FY 2023-24 Third Quarter Special Projects
FY Added Function Program Base And Detail Account With Detail Description
Full Org Set Code
And Description
Amended
Budget
Actual
Amount
Encumbrances Status Estimated
Complete
Notes (e.g., carried over to next
fiscal year)
FY22 Information Services 310 Infrastructure 750.171 ‐ Quinlan Touch Screen 610 ‐34‐310 ‐ Innovation &
Technology‐I&T
Infrastructure‐
Infrastructure
25,130 321 4,809 Completed Completed, we will release PO contingency funds.
FY23 Information Services 310 Infrastructure 750.199 ‐ City Facilities Video Capture 610 ‐34‐310 ‐ Innovation &
Technology‐I&T
Infrastructure‐
Infrastructure
6,079 ‐
6,079 In Progress 6/30/2024
FY23 Information Services 310 Infrastructure 750.200 ‐ CH Ent Server & Storage Tech Re
f
610‐34‐310 ‐
Innovation &
Technology‐I&T
Infrastructure‐
Infrastructure
150,000 150,000 ‐ Completed 2/28/2024
FY23 Information Services 310 Infrastructure 750.203 ‐ Suppl Wi‐Fi Exp in Public Areas 610 ‐34‐310 ‐ Innovation &
Technology‐I&T
Infrastructure‐
Infrastructure
4,625 ‐
4,625 Pending Recommended Service Level
Reduction (Potential Cancellation of
this item)
FY23 Information Services 310 Infrastructure 750.205 ‐ Public Bike Smart Rack DockTech 610 ‐34‐310 ‐ Innovation &
Technology‐I&T
Infrastructure‐
Infrastructure
2,000 ‐ ‐ Cancelled Q3 Defund
FY18 Information Services 310 Infrastructure 900.945 ‐ Fixed Asset Acquisition 610 ‐34‐310 ‐ Innovation &
Technology‐I&T
Infrastructure‐
Infrastructure
40,037 ‐
‐
In Progress 6/30/2024 This account was added in FY18 to account for IT fixed assets
acquisitions. These purchases vary
from year and were added to special
projects for visibility and to m aintain
ongoing material and contract
trendlines.
Q3 Partial Defund ‐$20,000
FY22 Information Services 986 GIS 750.166 ‐ AR McClellan Ranch 610‐35‐986 ‐ Innovation &
Technology‐I&T
GIS‐GIS
26,667 15,333 11,333 In Progress 4/30/2024 FY23 Information Services 986 GIS 750.207 ‐ Additional Telematics Devices 610 ‐35‐986 ‐ Innovation &
Technology‐I&T
GIS‐GIS
5,300 5,300 ‐
Completed 7/30/2023
FY24 Information Services 986 GIS 750.211 ‐ Drone Instructor Training 610‐35‐986 ‐ Innovation &
Technology‐I&T
GIS‐GIS
775 775 ‐ Completed 8/30/2023
FY23 Information Services 986 GIS 750.212 ‐ Laserfiche Scanning 610‐35‐986 ‐ Innovation &
Technology‐I&T
GIS‐GIS
22,415 15,591 6,824 In Progress 4/30/2024 FY 2023-24 Third Quarter Special Projects
FY Added Function Program Base And Detail Account With Detail Description
Full Org Set Code
And Description
Amended
Budget
Actual
Amount
Encumbrances Status Estimated
Complete
Notes (e.g., carried over to next
fiscal year)
FY22 Information Services 986 GIS 750.216 ‐ CIP Management System 610‐ 35‐986 ‐ Innovation &
Technology‐I&T
GIS‐GIS
10,740 10,660 80 In Progress 3/30/2024
FY24 Information Services 986 GIS 750.238 ‐ VR Decarb 610‐35‐986 ‐ Innovation &
Technology‐I&T
GIS‐GIS
112,000 ‐
‐
In Progress 5/30/2024
FY23 Law enforcement 200 Law Enforcement SC Sherif 750.227 ‐ CWP Public Safety res/com areas 100 ‐20‐200 ‐ General Fund‐Law
Enforcement‐Law
Enforcement SC
Sh
erif
60,000 ‐
‐
In Progress 6/30/2025 The $60,000 is allocated for the license plate readers. Transferred
from Information Services 610‐30‐
300 750.227 in FY24 and was
renamed CWP Block Leader
Enhancements. Staff will correct this
to CWP ‐ Public Safety in
residential/commercial areas for
transparency and visibility.
FY19 Public works 122 Sustainability Division 750.018 ‐ Climate Action Plan 100‐81‐122 ‐ General Fund‐
Environmental
Programs‐
Sustainability
Division
1,236 ‐ 1,236 Completed 10/2023 Transferred from Administration 100‐ 12‐122 750.018 in FY 24.
FY19 Public works 122 Sustainability Division 750.019 ‐ Employee Commute Program 100 ‐81‐122 ‐ General Fund‐
Environmental
Programs‐
Sustainability
Division
2,586 4,618 ‐
Completed 10/2023 Transferred from Administration 100‐ 12‐122 750.018 in FY 24. Pr oject
went over budget due to claims
exceeding projected budget and will
be covered with budget savings.
Program is discontinued.
FY21 Public works 122 Sustainability Division 750.069 ‐ Sustainable Infrastructure Audit 100 ‐81‐122 ‐ General Fund‐
Environmental
Programs‐
Sustainability
Division
10,000 ‐
‐
Not Started N/A Transferred from Administration 100‐
12‐122 750.069 in FY24.
This project will most likely not mo ve
forward. Recommended to defund in
Q3.
FY22 Public works 122 Sustainability Division 750.106 ‐ Electric Cooking Workshop Series
100‐81‐122 ‐
General Fund‐
Environmental
Programs‐
Sustainability
Division
6,400 ‐
‐
In Progress 6/30/2024 Transferred from Administration 100‐ 12‐122 750.106 in FY24.
FY24 Public works 122 Sustainability Division 750.176 ‐ Climate AP Vision Summary Doc 100 ‐81‐122 ‐ General Fund‐
Environmental
Programs‐
Sustainability
Division
10,000 ‐
‐
In Progress 6/30/2025 Transferred from Administration 100‐ 12‐122 750.176 in FY 24.
FY 2023-24 Third Quarter Special Projects
FY Added Function Program Base And Detail Account With Detail Description
Full Org Set Code
And Description
Amended
Budget
Actual
Amount
Encumbrances Status Estimated
Complete
Notes (e.g., carried over to next
fiscal year)
FY24 Public works 122 Sustainability Division 750.223 ‐ CWP Electrification Study 100 ‐81‐122 ‐ General Fund‐
Environmental
Programs‐
Sustainability
Division
50,000 ‐ 40,000 In Progress 6/30/2025 Transferred from Administration 100‐ 12‐122 750.223 in FY24.
FY21 Public works 800 Public Works Admin 750.071 ‐ Municipal Water System 100‐ 80‐800 ‐ General Fund‐PW
Administration‐
Public Works
Admin
22,677 15,280 ‐
In Progress 8/1/2024
FY24 Public works 801 Resources Recovery 750.041 ‐ HHW and PaintCare 520‐81‐801 ‐ Resource
Recovery‐
Environmental
Programs‐
Resources
Recovery
115,733 70,456 ‐ In Progress Ongoing
annual project
No completion date
FY21 Public works 801 Resources Recovery 750.084 ‐ Single Use Plastics Ordinance 520 ‐81‐801 ‐ Resource
Recovery‐
Environmental
Programs‐
Resources
Recovery
84,716 53,938 26,792 In Progress 6/30/2025 Ordinance implementation still in progress and on schedule.
FY22 Public works 801 Resources Recovery 750.137 ‐ SB 1383 Procurement Requirements
520‐81‐801 ‐
Resource
Recovery‐
Environmental
Programs‐
Resources
Recovery
112,742 21,552 46,550 In Progress Ongoing annual project
No completion date
FY22 Public works 801 Resources Recovery 750.174 ‐ New Lndfill Agrmnt/Solid Wst con
520‐81‐801 ‐
Resource
Recovery‐
Environmental
Programs‐
Resources
Recovery
245,697 174,998 26,564 In Progress 8/31/2025 FY23 Public works 802 Non Point Source 750.196 ‐ Storm Water (SWPPP) Update 230 ‐81‐802 ‐ Env Mgmt Cln Crk
Strm Drain‐
Environmental
Programs‐Non
Point Source
19,539 ‐ ‐ Completed 3/2023 Remaining amount will be defunded in Q3.
FY19 Public works 804 Plan Review 750.039 ‐ PW Scanning Project 100‐82‐804 ‐ General Fund‐
Developmental
Services‐Plan
Review
39,713 25,338 14,376 In Progress 6/30/2024 FY 2023-24 Third Quarter Special Projects
FY Added Function Program Base And Detail Account With Detail Description
Full Org Set Code
And Description
Amended
Budget
Actual
Amount
Encumbrances Status Estimated
Complete
Notes (e.g., carried over to next
fiscal year)
FY20 Public works 804 Plan Review 750.067 ‐ VTC 100‐82‐804 ‐ General Fund‐
Developmental
Services‐Plan
Review
1,961,366 ‐ 1,196,589 In Progress This pertains to plan review and occurs prior to permit issuance with
the City awaiting the latest plan
submittal.
FY22 Public works 804 Plan Review 750.105 ‐ CWP Revisit 5G 100‐82‐804 ‐ General Fund‐
Developmental
Services‐Plan
Review
250,000 ‐
‐
In Pro gress 9/30/2024 Most of the work to date has been completed in‐house. Ongoing
changes to related laws, limited
staffing resources, and other
priorities have resulted in delays to
finalization.
FY20 Public works 807 Service Center Administration 750.043 ‐ Office Reconfiguration 100 ‐83‐807 ‐ General Fund‐
Service Center‐
Service Center
Administration
189,861 53,445 ‐
In Progress Ongoing
annual project
This an on going allocation that was
added in FY20 to account for the
various office reconfigurations need
as a result aging City facilities to help
mitigate space issues.
FY23 Public works 808 McClellan Ranch Park 750.025 ‐ Special Maintenance 100‐ 84‐808 ‐ General Fund‐
Grounds‐
McClellan Ranch
Park
70,000 ‐
‐
Pending 2026 McClellan Bridge repair not started
due to time and staffin g. Quotes in
progress. Awaiting preliminary
assessment on McClellan Bridge.
FY22 Public works 808 McClellan Ranch Park 750.138 ‐ 4H Perimeter Fence Replacement
100‐84‐808 ‐
General Fund‐
Grounds‐
McClellan Ranch
Park
30,000 24,600 ‐
Completed 9/20/2023 Remaining amount will be defunded
in Q3.
FY20 Public works 812 School Site Maintenance 750.025 ‐ Special Maintenance 100‐84‐812 ‐ General Fund‐
Grounds‐School
Site Mai ntenance
20,000 ‐
‐
In Progress 6/30/2024 This account is used for various one‐ time maintenance projects that vary
from year to year. This account was
added FY20 to provide visibility to
one‐time project costs that vary from
year to year to assist in showing
baseline expenses only in materials
and/or contracts.
FY21 Public works 813 N eighborhood Parks 750.074 ‐ Tot Lot Rubber Resurfacing 100 ‐84‐813 ‐ General Fund‐
Grounds‐
Neighborhood
Parks
17,824 ‐ ‐ In Progress 6/30/2024 Tot lot rubber resurfacing 3 completed June 2022 & May 2023, 1
in progress (Portal Park). $13,618.50
encumbered April 2024
FY22 Public works 813 Neighborhood Parks 750.141 ‐ Basketball Court Resurfacing 100 ‐84‐813 ‐ General Fund‐
Grounds‐
Neighborhood
Parks
20,000 20,000 ‐ Co mpleted 12/2023
FY 2023-24 Third Quarter Special Projects
FY Added Function Program Base And Detail Account With Detail Description
Full Org Set Code
And Description
Amended
Budget
Actual
Amount
Encumbrances Status Estimated
Complete
Notes (e.g., carried over to next
fiscal year)
FY17 Public works 813 Neighborhood Parks 900.990 ‐ Special Projects ‐ PW 100‐84‐813 ‐ General Fund‐
Grounds‐
Neighborhood
Parks
25,000 24,100 ‐ Completed 9/2023 This account is used for various l one‐ time maintenance projects that vary
from year to year. This account was
added FY17 to provide visibility to
one‐time project costs that vary from
year to year to assist in sh owing
baseline expenses only in materials
and/or contracts. Portal Park
concrete replacement is completed.
FY22 Public works 814 Sport Fields Jollyman CRK 750.140 ‐ Backflow Prevention Device Repl 100 ‐84‐814 ‐ General Fund‐
Grounds‐Sport
Fields Jollyman
CRK
4,000 4,000 ‐
Completed 6/30/2024
FY22 Public works 814 Sport Fields Jollyman CRK 750.141 ‐ Basketball Court Resurfacing 100 ‐84‐814 ‐ General F und ‐
Grounds‐Sport
Fields Jollyman
CRK
10,000 10,000 ‐
Completed 12/2023
FY19 Public works 820 Sidewalk Curb and Gutter 750.020 ‐ Annual Sidewalk Curb & Gutter 270 ‐85‐820 ‐ Transportation
Fund‐Streets‐
Sidewalk Curb
and Gutter
2,868,400 724,222 655,797 In Progress 6/30/2025 This is annual pavement maintenance and was added in
special projects for visibility and
reporting.
FY13? Public works 821 Street Pav ement Maintenance 900.921 ‐ Annual Asphalt Project 270 ‐85‐821 ‐ Transportation
Fund‐Streets‐
Street Pavement
Maintenance
5,600,754 14,370 81,120 In Progress Ongoing annual project
This is annual pavement
maintenance and was added in
special projects for visibility and
reporting.
This is in a dedicated account for SB1
reporting. Should be removed from
this list beginning in FY25.
FY23
Public works 824 Overpasses and Medians 750.194 ‐ Trench Work 100‐86‐824 ‐ General Fund‐
Trees and Right of
Way‐Overpasses
and Medians
40,000 ‐
‐
Pending Recommended to defund in Q3.
FY24 Public works 825 Street Tree Maintenance 750.235 ‐ CWP Tree List 100‐86‐825 ‐ General Fund‐
Trees and Right of
Way‐Street Tree
Maintenance
60,000 ‐
‐
In Progress 6/30/2024 Collaborating with CDD. Pr oject currently awaiting CDD's completion
of RFP.
FY 2023-24 Third Quarter Special Projects
FY Added Function Program Base And Detail Account With Detail Description
Full Org Set Code
And Description
Amended
Budget
Actual
Amount
Encumbrances Status Estimated
Complete
Notes (e.g., carried over to next
fiscal year)
FY13? Public works 825 Street Tree Maintenance 900.911 ‐ Trees and Badges 100‐86‐825 ‐ General Fund‐
Trees and Right of
Way‐Street Tree
Maintenance
16,263 325 ‐ In Progress Ongoing
annual project
This is annual tree badges program
and was added in special projects for
visibility.
FY22 Public works 827 Bldg Maint City Hall 750.144 ‐ Electrical Preventive Maint 100‐ 87‐827 ‐ General F und ‐
Facilities and
Fleet‐Bldg Maint
City Hall
25,000 ‐
‐
Completed 2023 Remaining amount will be defunded
in Q3. Work was completed. OK to
remove, defund as close out this line
as we now budget electrical
preventative maintenance in base.
FY19 Public works 828 Bldg Maint Library 750.025 ‐ Special Maintenance 100‐87‐828 ‐ General Fund‐
Facilities and
Fleet‐Bld g Maint
Library
45,000 ‐
2,200 In Progress 6/30/2024 This account is used for various one‐ time maintenance projects that vary
from year to year. This account was
added FY19 to provide visibility to
one‐time project costs that vary from
year to year to assist in showing
baseline expenses only in materials
and/o
r contracts.
FY23 Public works 829 Bldg Maint Service Center 750.025 ‐ Special Maintenance 100‐87‐829 ‐ General Fund‐
Facilities and
Fleet‐Bldg Maint
Service Center
40,000 ‐
‐
In Progress 6/30/2024 Funds ($15,585) encumbered
4/5/2024
FY15 Public works 829 Bldg Maint Service Center 900.990 ‐ Special Projects ‐ PW 100‐87‐829 ‐ General Fund‐
Facilities and
Fleet‐Bldg Maint
Service Center
233,963 ‐
225,317 Pending 6/30/2024 This account is us ed for various l one‐ time maintenance projects that vary
from year to year. This account was
added FY16 to provide visibility to
one‐time project costs that vary from
year to year to assist in showing
baseline expenses only in materials
and/or contracts. Awaiting delivery
of materials.
FY20 Public works 830 Bld g Maint Quinlan Center 750.025 ‐ Special Maintenance 100‐ 87‐830 ‐ General Fund‐
Facilities and
Fleet‐Bldg Maint
Quinlan Center
85,000 7,826 ‐ In Progress 6/30/2024 This account is used for various one‐ time maintenance projects that vary
from year to year. This account was
added FY20 to provide visibility to
one‐time project costs that vary from
year to year to assist in sh
owing
baseline expenses only in materials
and/or contracts.
FY 2023-24 Third Quarter Special Projects
FY Added Function Program Base And Detail Account With Detail Description
Full Org Set Code
And Description
Amended
Budget
Actual
Amount
Encumbrances Status Estimated
Complete
Notes (e.g., carried over to next
fiscal year)
FY23 Public works 831 Bldg Maint Senior Center 750.025 ‐ Special Maintenance 100‐87‐831 ‐ General Fund‐
Facilities and
Fleet‐Bldg Maint
Senior Center
121,675 ‐ ‐ Not Started 6/30/2025 This account is used for various one‐ time maintenance projects that vary
from year to year. This account was
added FY20 to provide visibility to
one‐time project costs that vary from
year to year to assist in sh
owing
baseline expenses only in materials
and/or contracts. Senior Center
Access Controls 750.130 ($16,000)
was transferred from Information
Services. Roof repair, deck dry rot
repair, AC replacement ‐ not started
due to lack of staffing, need for
multiple quotes and multiple vendor
contracts
FY23 Public w orks 831 Bldg Maint Senior Center 900.945 ‐ Fixed Asset Acquisition 100 ‐87‐831 ‐ General Fund‐
Facilities and
Fleet‐Bldg Maint
Senior Center
65,835 65,259 576 Completed 11/2023
FY19 Public works 832 Bldg Maint McClellan Ranch 750.025 ‐ Special Maintenance 100‐87‐832 ‐ General Fund‐
Facilities and
Fleet‐Bldg Maint
McClellan Ranch
101,347 27,820 ‐
In Progress 6/30/2024 This account is used for various on e ‐ time maintenance projects that vary
from year to year. This account was
added FY19 to provide visibility to
one‐time project costs that vary from
year to year to assist in showing
baseline expenses only in materials
and/or contracts.
Public works 832 Bldg Maint McClellan Ranch 900.990 ‐ Special Projects ‐ PW 100‐87‐832 ‐ Gen
eral Fund‐
Facilities and
Fleet‐Bldg Maint
McClellan Ranch
‐ 19,575 ‐ $18,875 transferred from 750‐025 to 900‐990 for roof and gutter
replacement. (JE 2024‐2776) Done
Right invoice came in at $19,575 so I
will need to add $700.00 to that JE.
FY23 Public works 834 Bldg Maint Wilson 750.025 ‐ Special Maintenance 100‐87‐834 ‐ General Fund‐
Facilities and
Fleet‐Bldg Maint
Wilson
7,000 2,400 ‐ Completed 6/30/2024 Completed under budget FY23 Public works 836 Bldg Maint Sports Center 750.025 ‐ Special Maintenance 570‐87‐836 ‐ Sports Center‐
Facilities and
Fleet‐Bldg Maint
Sports Center
50,494 6,789 ‐
In Progress 12/13/2024 HVAC + raquetball court project are remaining
FY22 Public works 836 Bldg Maint Sports Center 750.157 ‐ Door Refinishing 570‐87‐836 ‐ Sports Center‐
Facilities and
Fleet‐Bldg Maint
Sports Center
10,775 14,337 ‐ Completed 10/2023 Budget savings used to cover the overbudget.
FY 2023-24 Third Quarter Special Projects
FY Added Function Program Base And Detail Account With Detail Description
Full Org Set Code
And Description
Amended
Budget
Actual
Amount
Encumbrances Status Estimated
Complete
Notes (e.g., carried over to next
fiscal year)
FY24 Public works 837 Bldg Maint Creekside 750.025 ‐ Special Maintenance 100‐87‐837 ‐ General Fund‐
Facilities and
Fleet‐Bldg Maint
Creekside
12,000 ‐ ‐ Completed 11/2023 Building Condition Assessment eligibile
FY23 Public works 841 BBF Facilities Maintenance 750.025 ‐ Special Maintenance 100‐87‐841 ‐ General Fund‐
Facilities and
Fleet‐BBF
Facilities
Maintenance
18,197 ‐
‐
In Progress Ongoing Maint
as needed
Blesch, Byrne and Stocklmeir Maint
as needed
FY16
Public works 841 BBF Facilities Maintenance 900.990 ‐ Special Projects ‐ PW 100‐87‐841 ‐ General Fund‐
Facilities and
Fleet‐BBF
Facilities
Maintenance
6,803 6,803 ‐
Completed 7/2023 This account is used for various l one‐ time maintenance projects that vary
from year to year. This account was
added FY16 to provide visibility to
one‐time project costs that vary from
year to year to assist in sh
owing
baseline expenses only in materials
and/or contracts. Expenses are
located in fixed assets. Expensed to
900.990 GL account, budget transfer
will be initiated to complete
transaction.
FY23 Public works 844 Traffic Engineering 750.040 ‐ Planned Transportation Project 100 ‐88‐844 ‐ General Fund‐
Transportation‐
Traffic
Engineering
56,023 31,226 4,598 In Pro gress 6/30/2024 FY20 Public works 844 Traffic Engineering 750.061 ‐ Community Shuttle Pilot Program
100‐88‐844 ‐
General Fund‐
Transportation‐
Traffic
Engineering
10,574 ‐
‐
Completed 6/30/23 Remaining amount will be defunded
in Q3.
FY21 Public works 844 Traffic Engineering 750.079 ‐ Adaptive Traffic Signaling 100 ‐88‐844 ‐ General Fund‐
Transportation‐
Traffic
Engineering
18,443 12,473 ‐
Completed 8/2023 Remaining amount will be defunded
in Q3.
FY22 Public w orks 844 Traffic Engineering 750.163 ‐ VMT to LOS Standards 100 ‐88‐844 ‐ General Fund‐
Transportation‐
Traffic
Engineering
130,000 13,336 116,605 In Progress 6/30/2025 FY 2023-24 Third Quarter Special Projects
FY Added Function Program Base And Detail Account With Detail Description
Full Org Set Code
And Description
Amended
Budget
Actual
Amount
Encumbrances Status Estimated
Complete
Notes (e.g., carried over to next
fiscal year)
FY23 Public works 844 Traffic Engineering 750.219 ‐ CWP Bicycle Facilities 100‐88‐844 ‐ General Fund‐
Transportation‐
Traffic
Engineering
50,000 ‐ ‐ In Progress 12/31/2024 This has started although no money has been spent. There have been
several meetings with the BPC, and
most recently staff has been working
on completing an MOU with the
Rotary to partner on the in stallation
of bike racks on private property.
The MOU has now been executed
and meetings are ongoing between
staff, Rotary, and BPC subcommittee
to finalize bike rack installation
locations. Once locations are
finalized, the division of labor
regarding installation will be
determined and the bike racks
purchased and installed.
FY23 Public works 844 Traffic Engineering 750.231 ‐ SC Corridor Vision Study 100 ‐88‐844 ‐ General Fund‐
Transportation‐
Traffic
Engineering
154,079 ‐ ‐ In Progress 6/30/2025 Partnered with City of San Jose FY23 Public works 844 Traffic Engineering 750.242 ‐ AC2 Traffic Monitoring 100 ‐88‐844 ‐ General Fund‐
Transportation‐
Traffic
Engineering
77,340 41,205 42,975 In Progress 6/30/2025 Budgeted funds will be transferred here from 100‐88‐844 900.923.
FY17 Public w orks 844 Traffic Engineering 900.923 ‐ Apple Campus 2 100 ‐88‐844 ‐ General Fund‐
Transportation‐
Traffic
Engineering
‐ ‐ ‐ Completed 6/30/2025 Budgeted in incorrect GL account, departments will initiate a transfer
to correct to 100‐88‐844 750.242.
This is a development project that
spanned several years. It was added
a special project to provide visability
and to m aintain relevent baseline
expenses in materials and contracts.
FY23 Public works 844 Traffic Engineering 900.964 ‐ I‐280/Wolfe Rd Interchange Imprv
100‐88‐844 ‐
General Fund‐
Transportation‐
Traffic
Engineering
800,000 800,000 ‐
In Progress Est. completion
date unknown
as the project
is with VTA
Originally budgeted in 750‐040 and
transferred to Capital Outlay Account
100‐88‐844 900‐964. A dvanced
payment made to VTA for the City's
portion.
FY21 Public works 845 Traffic Signal Maintenance 750.079 ‐ Adaptive Traffic Signaling 100 ‐88‐845 ‐ General Fund‐
Transportation‐
Traffic Signal
Maintenance
16,042 ‐
‐
Completed 10/4/2023 Remaining amount will be defunded
in Q3.
FY 2023-24 Third Quarter Special Projects
FY Added Function Program Base And Detail Account With Detail Description
Full Org Set Code
And Description
Amended
Budget
Actual
Amount
Encumbrances Status Estimated
Complete
Notes (e.g., carried over to next
fiscal year)
FY24 Public works 845 Traffic Signal Maintenance 900.945 ‐ Fixed Asset Acquisition 100 ‐88‐845 ‐ General Fund‐
Transportation‐
Traffic Signal
Maintenance
‐ 41,529 8,972 Completed 7/10/2023 Expensed to 900.945 GL account, budget transfer will be initiated to
complete transaction.
FY21 Public works 846 Safe Routes 2 School 750.080 ‐ Pedestrian Education 100‐88‐846 ‐ General Fund‐
Transportation‐
Safe Routes 2
School
10,118 10,118 ‐
Completed 11/2023
FY15 Public w orks 848 Street Lighting 900.990 ‐ Special Projects ‐ PW 100‐85‐848 ‐ General Fund‐
Streets‐Street
Lighting
230,000 171,163 (0) In Progress 8/30/2024 This account is used for various l one‐ time maintenance projects that vary
from year to year. This account was
added FY16 to provide visibility to
one‐time project costs that vary from
year to year to assist in sh owing
baseline expenses only in materials
and/or contracts.
FY23 Public works 853 Storm Drain Fee 750.063 ‐ Rainwater Capture 230‐81‐853 ‐ Env Mgmt Cln Crk
Strm Drain‐
Environmental
Programs‐Storm
Drain Fee
47,719 12,369 22,850 In Progress Ongoing annual project
No completion date
FY23 Public works 854 General Fund Subsidy 750.064 ‐ Low Income Cost Share 230‐ 81‐854 ‐ Env Mgmt Cln Crk
Strm Drain‐
Environmental
Programs‐General
Fund Subsidy
13,162 (79) ‐ In Progress Ongoing
annual project
No completion date. Payments were
voided as checks were not cashed.
FY23 Public works 854 General Fund Subsidy 750.065 ‐ CUSD Joint Use Cost Share 230‐ 81‐854 ‐ Env Mgmt Cln Crk
Strm Drain‐
Environmental
Programs‐General
Fund S ubsidy
8,706 ‐
‐
In Progress Ongoing
annual project
No completion date
FY24 Public works 855 Storm Drain Maintenance 900.945 ‐ Fixed Asset Acquisition 230 ‐81‐855 ‐ Env Mgmt Cln Crk
Strm Drain‐
Environmental
Programs‐Storm
Drain
Maintenance
131,000 128,895 ‐
Completed 12/2023 Rover storm drain camera purchase
FY 2023-24 Third Quarter Special Projects
FY Added Function Program Base And Detail Account With Detail Description
Full Org Set Code
And Description
Amended
Budget
Actual
Amount
Encumbrances Status Estimated
Complete
Notes (e.g., carried over to next
fiscal year)
FY09 Public works 985 Fixed Assets Acquisition 900.945 ‐ Fixed Asset Acquisition 630 ‐90‐985 ‐ Vehicle/Equip
Replacement ‐
Citywide ‐ Non
Departmental‐
Fixed Assets
Acquisition
1,264,468 260,690 720,746 In Progress Ongoing annual project
This is annual acquisitions of vehicle
and equipment and was added in
special projects for visibility.
FY22 Recreation services 601 Rec & Comm Svcs Administration 750.098 ‐ CWP Senior Strategy 100‐60‐601 ‐ General Fund‐
Administration‐
Rec & Comm Svcs
Administration
41,378 32 ‐ In Progress 6/30/2024 Senior Survey Assessment FY22 Recreation services 601 Rec & Comm Svcs Administration 750.164 ‐ CWP Dogs Off Leash Area 100 ‐60‐601 ‐ General Fund‐
Administration‐
Rec & Comm Svcs
Administration
5,000 154 ‐
In Progress 6/30/2024
FY24 Recreation services 601 Rec & Comm Svcs Administration 750.241 ‐ Senior Svcs & Youth Engagement 100‐60‐601 ‐ General Fund‐
Administration‐
Rec & Comm Svcs
Administration
20,000 266 ‐ In Progress 6/30/2024
FY15 Recreation services 621 Sports Center Operation 900.959 ‐ Windscreens 570‐63‐621 ‐ Sports Center‐
Sports, Safety and
Outdoor Rec‐
Sports Center
Operation
72,853 72,162 ‐
Completed September
2023
Project completed and remaining
funds will be defunded in Q3