Administration
FY 2024-25 Proposed Budget
Administration
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FY 2024-25 Proposed Budget
Administration
230
Department Overview
Budget Units
Budget Unit
Program
2025 Proposed Budget
City Manager
$ 4,005,853
100-12-120
City Manager
$ 2,177,621
100-12-122
Sustainability
$
-
100-12-126
Office of Communications
$ 416,779
100-12-305
Multimedia
$
-
100-12-307
Public Access Support
$
-
100-12-632
Community Outreach and Neighborhood Watch
$ 224,749
100-12-633
Office of Emergency Management
$ 645,629
100-12-705
Economic Development
$ 541,075
City Clerk
$ 1,013,881
100-13-130
City Clerk
$ 828,734
100-13-132
Duplicating and Mail Services
$ 43,031
100-13-133
Elections
$ 142,116
City Manager Discretionary
$ 50,000
100-14-123
City Manager Contingency
$ 50,000
City Attorney
$ 1,484,229
100-15-141
City Attorney
$ 1,484,229
Total
$ 6,553,963
FY 2024-25 Proposed Budget
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231
Budget at a Glance
2025 Proposed Budget
Total Revenues
$ 2,825,126
Total Expenditures
$ 6,553,963
Fund Balance
$
-
General Fund Costs
$ 3,728,837
% Funded by General Fund
56.9%
Total Staffing
19.0 FTE
Organization
Pamela Wu
, City Manager
Matt Morley
, Assistant City Manager
Christopher Jensen
, City Attorney
Tina Kapoor
, Deputy City Manager
Kirsten Squarcia
, City Clerk
FY 2024-25 Proposed Budget
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City Manager's Office
City Attorney's Office
Staffing levels in Administration are changing due to the transfer of a Sustainability Manager and a Sustainability Analyst to Public Works. In addition, there is an elimination of one vacant limited term Special Projects Executive.
FY 2024-25 Proposed Budget
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233
Performance Measures
City Clerk Division
Goal: Streamline information processing for Council, staff, and community members for compliance with State requirements and facilitate independent and transparent access to public information.
Benefit: All can fully participate in local government to achieve the community & organizational goals.
Performance Measure
FY 2022
July-June
FY 2023
July-June
FY 2024
July-Dec
Ongoing
Target
City Council minutes for meetings presented for
Council approval by the following regular
meeting
100%
100%
100%
100%
Adopted City Council resolutions and
ordinances processed and scanned to Laserfiche
within a week of Clerk’s office receipt of final,
signed document
96%/100%
100%/100%
100%/100%
100%
Public Record Act requests responded to by the
Statutory deadline date
100%
99%
99%
100%
Office of Communications
Goal: Promote and increase interest and participation in City services, programs, initiatives, and projects while building community pride and positive identification with the City among its residents.
Benefit: Residents have access to timely, engaging, and important information.
Performance Measure
FY 2022
July-June
FY 2023
July-June
FY 2024
July-Dec
Ongoing
Target
Social media engagement: total number of followers
including City Hall Nextdoor, Facebook, Twitter, and
Instagram , YouTube, accounts
40,294
41,000
43,011
10%
annual
increase
Community engagement: total number of IOI recipients
1508
1732
2096
10%
annual
increase
Total Number of Gov Delivery Notices sent
631
586
255
Average
Close
Time 5
Days
*Social media engagement metrics seen here are different due to Facebook's changes on its metrics, how they calculate it, and what they provide now. Previously, Facebook would count any action as engagement; now they only count likes/reactions, comments, link clicks, and shares.
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Economic Development Division
Goal: To actively pursue opportunities in the areas of business aLraction, retention, and expansion as a means of promoting economic vitality, and strengthening the City's sales tax base to support Cupertino's excellent quality of life for its residents, businesses, and daytime population.
Benefit: Cupertino's economy and sales tax revenue base are diversified to further enhance the City's financial stability and its ability to provide quality amenities to the community.
Performance Measure
FY 2022
July-June
FY 2023
July-June
FY 2024
July-Dec
Ongoing
Target
Maintain Economic Development Business Connect
Subscribers
3,000
6,000
8,525
8,000
Economic Development Business Visits, Workshops &
Events
3 7
15 20 per
year
Multimedia Division
Multimedia Division has been moved under the Innovation & Technology Department.
Sustainability Division
Sustainability Division has been moved under the Public Works Department.
FY 2024-25 Proposed Budget
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Workload Indicators
City Clerk Division
Workload Indicator
FY 2022
July-June
FY 2023
July-June
FY 2024
July-Dec
City Council minutes for regular meetings presented for Council approval by the following regular meeting
21/21
20/20
9/9
Adopted City Council resolutions and ordinances processed and scanned to Laserfiche within a week of Clerk’s office receipt of final, signed document
134/140; 16/16
160/160; 10/10
18/70; 4/4
Public Record Act requests responded to by the Statutory deadline date
240/240
271/274
109/110
Office of Communications
Workload Indicator
FY 2022
July-June
FY 2023
July-June
FY 2024
July-Dec
Social Media Engagement: Post per year (Facebook, Nextdoor, Twitter, Instagram)
1,161
500
432
Number of YouTube videos created
17 31
26 Number of Community Information and Outreach Program products provided (newsletters, press releases, website news postings)
185
150
257
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Economic Development Division
Workload Indicator
FY 2022
July-June
FY 2023
July-June
FY 2024
July-Dec
Meetings with large groups/organizations; appointments with brokers, prospective business owners, business owners and operators, City staff, etc.
50 50
20 Special events, including small business workshops and seminars, ICSC conferences and events, ribbon cuttings and grand openings, and Small Business Saturday Celebration 7 7
4 Number of Business Connect Newsletter editions
4 3
1 Multimedia Division
Multimedia Division has been moved under the Innovation & Technology Department.
Sustainability Division
Sustainability Division has been moved under the Public Works Department.
Proposed Budget
It is recommended that City Council approve a budget of $6,553,963 for the Administration department. This represents a decrease of $1,205,367 (-15.5%) from the FY 2023-24 Adopted Budget.
The decrease is due to a change of three positions, two of which are sustainability positions that were transferred to Public Works and the elimination of a vacant limited term Special Projects Executive. Additional reductions were achieved in contracts and materials due to service level reductions.
The following table illustrates the Service-Level Reductions for the department.
Grouping
Service-Level
Reduction
Fiscal Impact
Service-Level Impact Narrative
Fiscal Accountability
Contract Services and
Materials
$(226,561)
Potential need for additional
appropriations if unanticipated legal
costs arise
Fiscal Accountability
Material operations
that are no longer
needed
$(8,892)
Reduction aligns budget with actuals
Fiscal Accountability
Econ Dev Strategy
Outreach
$(20,000)
Reduction will result in minimal
impact as existing staff is already
implementing these duties.
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Operations and
Maintenance
- Management Analyst
reclassification to
Administrative
Assistant
- Removal of vacant
shared Senior Office
Assistant between
CMO and City Clerk
- Removal of PT
Intern
$(61,755)
Staffing for the department has been
reorganized for efficiency and to
streamline workload.
Operations and
Maintenance
Reduced a limited term
Project Executive
position
$(404,221)
Use of cost recoverable contract
services will be used instead
Operations and
Maintenance
This reduction will
remove funding for a
PT Intern and
Overtime
Compensation. This
reduction also includes
the reclassification of a
Public Information
Officer to a
Communications
Coordinator.
$(78,249)
Staffing for the department has been
reorganized for efficiency and to
streamline workload.
Operations and
Maintenance
Reduce cost of the
quarterly Scene
Newsletter by moving
to a digital-only
publication.
$(53,600)
Residents will no longer receive the
Scene in the mail and will have to
find the Scene on a City webpage
instead.
Operations and
Maintenance
Minimum Wage
Enforcement and
Mailers
$(23,202)
Reduction will result in minimal
impact on staff time to administer
enforcement of min wage annual
increases. Removing printed mailers
will require businesses to print it out
and post in their place of business.
Operations and
Maintenance
Regulate Diversified
Retail
$(5,000)
Reduction will result in minimal
impact as existing staff is already
implementing these duties.
Total
$(881,480)
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The following table shows the special project for the department.
Special Project
Appropriations
Revenue
Funding
Source
Description
Strategic
Goal
The Rise:
Construction
Stakeholder
Engagement
$100,000
$100,000
General
Fund
City Work Program Project. Improve
engagement with stakeholders to
ensure progress with construction
and reduce barriers.
Quality
of Life
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Proposed Expenditures by Division
Department Expenditure History
Revenues and Expenditures
61.1%
22.6%
15.5%
City Manager
City Attorney
City Clerk
City Manager Discretionary
$6.39M
$6.51M
$7.76M
$6.55M
2022 Actual
2023 Actual
2024 Adopted Budget
2025 Proposed Budget
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Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by
category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the
Proposed Budget for the current
fiscal year.
Category
2022 Actual
2023 Actual
2024 Adopted Budget
2025 Proposed Budget
Revenues
Intergovernmental Revenue
$ 6,074
$ 1,025,000
$ 111,500
$
-
Charges for Services
$ 1,739,136
$ 1,485,073
$ 1,149,857
$ 2,825,126
Miscellaneous Revenue
$ 11,326
$ 4,357
$
-
$
-
Transfers In
$ 477,507
$
-
$
-
$
-
Total Revenues
$ 2,234,043
$ 2,514,430
$ 1,261,357
$ 2,825,126
Expenditures
Employee Compensation
$ 3,301,226
$ 3,434,456
$ 4,069,298
$ 3,304,638
Employee Benefits
$ 1,297,532
$ 1,179,676
$ 1,753,607
$ 1,540,703
Materials
$ 311,781
$ 299,269
$ 400,223
$ 212,796
Contract Services
$ 649,787
$ 980,642
$ 941,380
$ 786,970
Cost Allocation
$ 526,940
$ 468,859
$ 518,051
$ 546,360
Special Projects
$ 299,938
$ 148,484
$ 10,000
$ 100,000
Contingencies
$ 135
$
-
$ 66,771
$ 62,496
Total Expenditures
$ 6,387,339
$ 6,511,386
$ 7,759,330
$ 6,553,963
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 4,153,294
$ 3,996,953
$ 6,497,973
$ 3,728,837
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.
Position Title
2022
Actual
2023
Actual
2024 Adopted
Budget
2025 Proposed
Budget
ADMINISTRATIVE ASSISTANT
0 1.00
1.00 2.00
ASSISTANT CITY MANAGER
1.00 2.00
1.00 1.00
ASSIST TO THE CITY MNGR
1.00 0
0 0
CITY ATTORNEY
0 1.00
1.00 1.00
CITY CLERK
1.00 1.00
1.00 1.00
CITY MANAGER
1.00 1.00
1.00 1.00
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COMMS AND MARKETING
COORDINATOR
0 0
0 0.85
COMMUNICATIONS ANALYST
0 1.00
0 0
COMMUNITY OUTREACH SPECIALIST
1.20 0.90
0.90 0.90
COMMUNITY RELATIONS COORD
0.75 1.00
1.00 1.00
DEPUTY CITY CLERK
1.00 1.00
1.00 1.00
DEPUTY CITY MANAGER
0 1.00
1.00 1.00
ECONOMIC DEVELOPMENT
MANAGER
1.00 1.00
1.00 1.00
EMERGENCY MANAGER
0 0
0.95 0.95
EMERGENCY SERVICES
COORDINATOR
0.95 0.95
0 0
ENVIRONMENTAL PROGRAMS
ASSISTANT
0.35 0.35
0.35 0
EXEC ASST TO THE CITY COUNCIL
0.50 0.50
0.50 0.50
LEGAL SERVICES MANAGER
1.00 1.00
1.00 1.00
LEGISLATIVE AIDE
0 1.00
0 0
MANAGEMENT ANALYST
2.70 2.70
2.70 1.00
MULTIMEDIA COMMUNICATIONS
SPEC
3.00 1.50
0 0
PUBLIC INFORMATION OFFICER
0.85 0.85
0.85 0
SENIOR ASSISTANT CITY ATTORNEY
0 1.00
1.00 1.00
SENIOR MANAGEMENT ANALYST
0 0
1.00 1.00
SPECIAL PROJECT EXECUTIVE
0 0
1.00 0
SR OFFICE ASSISTANT
1.80 1.80
1.80 1.80
SUSTAINABILITY MANAGER
0.75 0.75
0.75 0
Total
19.85 24.30
21.80 19.00
Position Title
2022
Actual
2023
Actual
2024 Adopted
Budget
2025 Proposed
Budget
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City Manager
Budget Unit 100-12-120
General Fund - City Manager - City Manager
Budget at a Glance
2025 Proposed Budget
Total Revenues
$ 1,552,614
Total Expenditures
$ 2,177,621
Fund Balance
$
-
General Fund Costs
$ 625,007
% Funded by General Fund
28.7%
Total Staffing
6.6 FTE
Program Overview
The City Manager is responsible to the City Council for the effective and efficient operation of the City. Under the direction of the City Council as a whole, the City Manager carries out the City’s goals and objectives.
Service Objectives
Accomplish the Council-approved City Work Program.
Manage City operations.
Ensure all laws and ordinances of the City are duly enforced and that all franchises, permits, licenses, and privileges granted by the City are faithfully performed and observed.
Advise the City Council on policy, and the financial conditions and needs of the City.
Research and respond to concerns regarding City operations of the City.
Ensure that engagement and transparency are a City priority.
Prepare reports and initiate recommendations as may be desirable or as requested by the City Council.
Ensure that the City’s policies and procedures provide a foundation for a secure financial position.
Proposed Budget
It is recommended that City Council approve a budget of $2,177,621 for the City Manager program. This represents a decrease of $204,784 (-8.6%) from the FY 2023-24 Adopted Budget.
The decrease is due to the elimination of one vacant, limited term Special Projects Executive and is offset by increases in Cost Allocation and a new Council Work Program item in special projects. Matrix Consulting Group updated the Cost Allocation Plan (CAP) based on a CAP study performed in 2023.
The table below shows Service-Level Reductions for this program.
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Grouping
Service-Level Reduction
Fiscal Impact
Service-Level Impact
Narrative
Positions
- Management Analyst reclassification to
Administrative Assistant
- Removal of vacant shared Senior Office Assistant
between CMO and City Clerk
- Removal of PT Intern
$(101,415)
Staffing for the
department has been
reorganized for efficiency
and to streamline
workload.
Materials
Reduction in Materials allocated for removed
positions
$(8,200)
Reduction aligns budget
with actuals.
Total
$(109,615)
Special Projects
The following table shows the special projects for the fiscal year.
Special Project
Appropriations
Revenue
Funding
Source
Description
Strategic
Goal
The Rise: Construction
Stakeholder
Engagement
$100,000
$100,000
General
Fund
City Work Program Project.
Improve engagement with
stakeholders to ensure
progress with construction
and reduce barriers.
Quality of
Life
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by
category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the
Proposed Budget for the current
fiscal year.
FY 2024-25 Proposed Budget
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Category
2022 Actual
2023 Actual
2024 Adopted Budget
2025 Proposed Budget
Revenues
Charges for Services
$ 637,444
$ 646,348
$ 617,164
$ 1,552,614
Total Revenues
$ 637,444
$ 646,348
$ 617,164
$ 1,552,614
Expenditures
Employee Compensation
$ 968,245
$ 974,503
$ 1,579,939
$ 1,280,208
Employee Benefits
$ 304,009
$ 285,760
$ 674,247
$ 569,757
Materials
$ 16,993
$ 53,361
$ 54,628
$ 45,689
Contract Services
$ 70,416
$ 113,975
$ 72,008
$ 78,008
Cost Allocation
$
-
$
-
$
-
$ 102,413
Special Projects
$
-
$
-
$
-
$ 100,000
Contingencies
$
-
$
-
$ 1,583
$ 1,546
Total Expenditures
$ 1,359,663
$ 1,427,599
$ 2,382,405
$ 2,177,621
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 722,219
$ 781,251
$ 1,765,241
$ 625,007
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.
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245
Position Title
2022
Actual
2023
Actual
2024 Adopted
Budget
2025 Proposed
Budget
ADMINISTRATIVE ASSISTANT
0 0
0 1.00
ASSISTANT CITY MANAGER
1.00 2.00
1.00 1.00
ASSIST TO THE CITY MNGR
1.00 0
0 0
CITY MANAGER
1.00 1.00
1.00 1.00
DEPUTY CITY MANAGER
0 1.00
1.00 1.00
EXEC ASST TO THE CITY
COUNCIL
0.50 0.50
0.50 0.50
LEGISLATIVE AIDE
0 1.00
0 0
MANAGEMENT ANALYST
1.00 1.00
1.00 0
SENIOR MANAGEMENT
ANALYST
0 0
1.00 1.00
SPECIAL PROJECT EXECUTIVE
0 0
1.00 0
SR OFFICE ASSISTANT
0.40 0.40
0.40 1.10
Total
4.90 6.90
6.90 6.60
Staff is being reallocated to beLer reflect actual time spent in this program. In addition, a Management Analyst position has been underfilled with an Administrative Assistant position, resulting in budget savings.
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Sustainability
Budget Unit 100-12-122
General Fund - City Manager - Sustainability
Budget at a Glance
2025 Proposed Budget
Total Revenues
$
-
Total Expenditures
$
-
Fund Balance
$
-
General Fund Costs
$
-
% Funded by General Fund
0.0%
Total Staffing
0.0 FTE
Program Overview
In FY 2023-2024, this program was moved to Public Works. A complete discussion of the program can be found under Budget Unit 100-81-122. This program will remain in order to maintain historical data, however once all prior year data as listed in the table below is $0, this program will be removed.
Proposed Budget
There is no budget requested for this program.
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by
category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the
Proposed Budget for the current
fiscal year.
FY 2024-25 Proposed Budget
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247
Category
2022 Actual
2023 Actual
2024 Adopted Budget
2025 Proposed Budget
Revenues
Intergovernmental Revenue
$
-
$
-
$ 111,500
$
-
Miscellaneous Revenue
$ 11,326
$ 14,822
$
-
$
-
Transfers In
$ 327,106
$
-
$
-
$
-
Total Revenues
$ 338,432
$ 14,822
$ 111,500
$
-
Expenditures
Employee Compensation
$ 257,523
$ 272,016
$ 315,081
$
-
Employee Benefits
$ 126,271
$ 102,200
$ 136,429
$
-
Materials
$ 12,899
$ 16,113
$ 20,366
$
-
Contract Services
$ 64,815
$ 67,997
$ 52,850
$
-
Cost Allocation
$ 249,106
$ 182,388
$ 178,396
$
-
Special Projects
$ 265,652
$ 106,200
$
-
$
-
Contingencies
$
-
$
-
$ 915
$
-
Total Expenditures
$ 976,266
$ 746,914
$ 704,037
$
-
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 637,833
$ 732,091
$ 592,537
$
-
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.
Position Title
2022
Actual
2023
Actual
2024 Adopted
Budget
2025 Proposed
Budget
ENVIRONMENTAL PROGRAMS
ASSISTANT
0.35 0.35
0.35 0
MANAGEMENT ANALYST
0.70 0.70
0.70 0
SUSTAINABILITY MANAGER
0.75 0.75
0.75 0
Total
1.80 1.80
1.80 0
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Office of Communications
Budget Unit 100-12-126
General Fund - City Manager - Office of Communications
Budget at a Glance
2025 Proposed Budget
Total Revenues
$ 545,188
Total Expenditures
$ 416,779
Fund Balance
$
-
General Fund Costs
$ (128,409)
% Funded by General Fund
-30.8%
Total Staffing
2.0 FTE
Program Overview
The Office of Communications is responsible for community outreach to ensure that residents have access to timely, useful, and important information. The Office of Communications oversees and maintains many of the City’s lines of communication with residents, including the City’s website, social media accounts, bimonthly newsletter, quarterly newsletter, videos, event tabling, flyers, and press releases. The Office of Communications also acts as a liaison between various City departments and the community when it comes to communicating information about projects and events.
Service Objectives
Serve as the communications link between the City of Cupertino and residents Ensure that the community has easy access to important, useful, and timely information through various forms of media including print, online, and video Build community pride and positive identification with the City among residents Increase interest and participation in City services, projects, and activities Promote City Council and departmental goals, initiatives, programs, and services Assist in creating better internal and external communication Enhance the City’s relationship with the news media
Proposed Budget
It is recommended that City Council approve a budget of $416,779 for the Office of Communications program.
This represents a decrease of $263,488 (-38.7%) from the FY 2023-24 Adopted Budget.
The decrease is due to reduction in positions and materials and contracts in service level reductions and is offset by increase in cost allocation plan charges. Matrix Consulting Group updated the Cost Allocation Plan (CAP) based on a CAP study performed in 2023.
The table below shows Service-Level Reductions for this program.
FY 2024-25 Proposed Budget
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249
Grouping
Service-Level Reduction
Fiscal
Impact
Service-Level Impact Narrative
Positions
This reduction will remove funding for a Part-
time Intern
and Overtime Compensation. This reduction
also includes the reclassification of a Public
Information Officer to a Communications
Coordinator.
$(78,249)
Staffing for the department has
been reorganized for efficiency
and to streamline workload.
Cupertino
Scene
Reduce cost of the quarterly Scene Newsletter
by moving to a digital-only publication.
$(53,600)
Residents will no longer receive
the Scene in the mail and will
have to find the Scene on a City
webpage instead.
Total
$(131,849)
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by
category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the
Proposed Budget for the current
fiscal year.
Category
2022 Actual
2023 Actual
2024 Adopted Budget
2025 Proposed Budget
Revenues
Charges for Services
$
-
$
-
$
-
$ 545,188
Total Revenues
$
-
$
-
$
-
$ 545,188
Expenditures
Employee Compensation
$ 300,055
$ 247,454
$ 350,688
$ 228,455
Employee Benefits
$ 127,829
$ 90,120
$ 150,231
$ 124,460
Materials
$ 141,280
$ 138,360
$ 152,134
$ 17,152
Contract Services
$ 23,731
$ 133,287
$ 25,000
$ 14,110
Cost Allocation
$
-
$
-
$
-
$ 32,211
Contingencies
$
-
$
-
$ 2,214
$ 391
Total Expenditures
$ 592,895
$ 609,221
$ 680,267
$ 416,779
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 592,894
$ 609,221
$ 680,267
$ (128,409)
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.
FY 2024-25 Proposed Budget
Administration
250
Position Title
2022
Actual
2023
Actual
2024 Adopted
Budget
2025 Proposed
Budget
COMMS AND MARKETING
COORDINATOR
0 0
0 0.85
COMMUNICATIONS ANALYST
0 1.00
0 0
COMMUNITY OUTREACH SPECIALIST
1.20 0.90
0.90 0.90
PUBLIC INFORMATION OFFICER
0.85 0.85
0.85 0
SR OFFICE ASSISTANT
0.90 0.90
0.90 0.20
Total
2.95 3.65
2.65 1.95
Staff time is being reallocated to better reflect actual time spent in this program.
FY 2024-25 Proposed Budget
Administration
251
Multimedia
Budget Unit 100-12-305
General Fund - City Manager - Multimedia
Budget at a Glance
2025 Proposed Budget
Total Revenues
$
-
Total Expenditures
$
-
Fund Balance
$
-
General Fund Costs
$
-
% Funded by General Fund
0.0%
Total Staffing
0.0 FTE
Program Overview
In FY 2023-24, this program was moved to Innovation & Technology. A complete discussion of the program can be found under Budget Unit 100-31-305. This program will remain in order to maintain historical data, however once all prior year data as listed in the table below is $0, this program will be removed.
Proposed Budget
There is no budget requested for this program.
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by
category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the
Proposed Budget for the current
fiscal year.
FY 2024-25 Proposed Budget
Administration
252
Category
2022 Actual
2023 Actual
2024 Adopted Budget
2025 Proposed Budget
Revenues
Intergovernmental Revenue
$ 6,074
$
-
$
-
$
-
Charges for Services
$ 414,196
$ 354,821
$ 167,188
$
-
Total Revenues
$ 420,270
$ 354,821
$ 167,188
$
-
Expenditures
Employee Compensation
$ 495,765
$ 312,438
$
-
$
-
Employee Benefits
$ 217,343
$ 139,867
$
-
$
-
Materials
$ 46,049
$ 22
$ 2,745
$
-
Contract Services
$ 73,083
$ 17,236
$ 13,800
$
-
Special Projects
$ 19,541
$ 9,549
$
-
$
-
Contingencies
$
-
$
-
$ 207
$
-
Total Expenditures
$ 851,781
$ 479,112
$ 16,752
$
-
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 431,510
$ 124,290
$ (150,436)
$
-
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.
Position Title
2022
Actual
2023
Actual
2024 Adopted
Budget
2025 Proposed
Budget
MULTIMEDIA COMMUNICATIONS
SPEC
3.00 1.50
0 0
Total
3.00 1.50
0 0
FY 2024-25 Proposed Budget
Administration
253
Public Access Support
Budget Unit 100-12-307
General Fund - City Manager - Public Access Support
Budget at a Glance
2025 Proposed Budget
Total Revenues
$
-
Total Expenditures
$
-
Fund Balance
$
-
General Fund Costs
$
-
% Funded by General Fund
0.0%
Total Staffing
FTE
Program Overview
In FY 2023-2024, this program was moved to Innovation & Technology. A complete discussion of the program can be found under Budget Unit 100-31-305. This program will remain in order to maintain historical data, however once all prior year data as listed in the table below is $0, this program will be removed.
Proposed Budget
There is no budget requested for this program.
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by
category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the
Proposed Budget for the current
fiscal year.
Category
2022 Actual
2023 Actual
2024 Adopted Budget
2025 Proposed Budget
Revenues
Total Revenues
$
-
$
-
$
-
$
-
Expenditures
Contract Services
$ 69,815
$ 73,306
$ 45,000
$
-
Cost Allocation
$ 2,533
$ 2,251
$ 2,169
$
-
Contingencies
$
-
$
-
$ 563
$
-
Total Expenditures
$ 72,348
$ 75,557
$ 47,732
$
-
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 72,348
$ 75,557
$ 47,732
$
-
FY 2024-25 Proposed Budget
Administration
254
Staffing
There is no staffing associated with this program.
FY 2024-25 Proposed Budget
Administration
255
Community Outreach and Neighborhood Watch
Budget Unit 100-12-632
General Fund - City Manager - Community Outreach and Neighborhood Watch Budget at a Glance
2025 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 224,749
Fund Balance
$
-
General Fund Costs
$ 224,749
% Funded by General Fund
100.0%
Total Staffing
1.0 FTE
Program Overview
Community Outreach programs facilitate communication and enhance cultural understanding in Cupertino neighborhoods. Block Leaders are instrumental in building connected communities, delivering timely and pertinent information to neighbors, and providing input to the City. Neighborhood Watch enhances public safety by providing crime prevention information to local businesses and residents. The program promotes an active relationship between the community and the Sheriff’s Office.
Service Objectives
Aid in the development, implementation, and coordination of City programs and community-building activities designed to bring Cupertino neighborhoods together.
Coordinate and disseminate useful and important information to Cupertino residents through regular meetings and communications that build relationships and strengthen neighborhoods.
Facilitate collaboration with Emergency Preparedness and Neighborhood Watch programs.
Train residents to connect and organize neighbors and neighborhoods.
Get Block Leaders involved in the Parks and Recreation System Master Plan.
Create and implement Neighborhood Watch meetings and groups.
Disseminate important City news and safety information.
Organize and conduct annual National Night Out initiative.
Proposed Budget
It is recommended that City Council approve a budget of $224,749 for the Community Outreach and Neighborhood Watch program. This represents a decrease of $27,354 (-10.9%) from the FY 2023-24 Adopted Budget.
The decrease is due to reductions in Cost Allocation expenses. Matrix Consulting Group updated the Cost Allocation Plan (CAP) based on a CAP study performed in 2023. In addition to a reduction in special projects and service level reductions.
FY 2024-25 Proposed Budget
Administration
256
The table below shows Service-Level Reductions for this program.
Grouping
Service-Level Impact
Fiscal
Impact
Service-Level Impact Narrative
Operations and
Maintenance
This reduction will remove
funding for a PT Intern and
Overtime Compensation. This
reduction also includes the
reclassification of a Public
Information Officer to a
Communications Coordinator.
$(78,249)
Staffing for the department has been
reorganized for efficiency and to
streamline workload.
Operations and
Maintenance
Reduce cost of the quarterly
Scene Newsletter by moving to a
digital-only publication.
$(53,600)
Residents will no longer receive the
Scene in the mail and will have to
find the Scene on a City webpage
instead.
Total
$(131,849)
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by
category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the
Proposed Budget for the current
fiscal year.
Category
2022 Actual
2023 Actual
2024 Adopted Budget
2025 Proposed Budget
Revenues
Transfers In
$ 1,500
$
-
$
-
$
-
Total Revenues
$ 1,500
$
-
$
-
$
-
Expenditures
Employee Compensation
$ 40,018
$ 100,034
$ 106,151
$ 109,783
Employee Benefits
$ 20,309
$ 40,723
$ 49,441
$ 52,924
Materials
$ 1,964
$ 8,047
$ 8,290
$ 8,290
Cost Allocation
$ 68,769
$ 58,538
$ 78,117
$ 53,648
Special Projects
$
-
$
-
$ 10,000
$
-
Contingencies
$
-
$
-
$ 104
$ 104
Total Expenditures
$ 131,060
$ 207,342
$ 252,103
$ 224,749
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 129,560
$ 207,342
$ 252,103
$ 224,749
Staffing
FY 2024-25 Proposed Budget
Administration
257
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.
Position Title
2022
Actual
2023
Actual
2024 Adopted
Budget
2025 Proposed
Budget
COMMUNITY RELATIONS
COORD
0.75 1.00
1.00 1.00
Total
0.75 1.00
1.00 1.00
There are no changes to the current level of staffing.
FY 2024-25 Proposed Budget
Administration
258
Office of Emergency Management
Budget Unit 100-12-633
General Fund - City Manager - Office of Emergency Management Budget at a Glance
2025 Proposed Budget
Total Revenues
$ 152,678
Total Expenditures
$ 645,629
Fund Balance
$
-
General Fund Costs
$ 492,951
% Funded by General Fund
76.4%
Total Staffing
2.0 FTE
Program Overview
The mission of the Office of Emergency Management is to lead and direct the City in prevention, preparation, mitigation, response, and recovery from all emergencies, hazards, incidents, and events.
Service Objectives
Develop and implement the goals and objectives of Cupertino's Office of Emergency Management.
Maintain the City’s Emergency Operations Center (EOC) in a perpetual state of operational readiness.
Support Citizen Corps including the Block Leader Program, Neighborhood Watch, Community Emergency Response Team (CERT), Cupertino Amateur Radio Emergency Service (CARES), and Medical Reserve Corps (MRC).
Prepare, test, and revise emergency response and recovery policies, plans, and procedures in compliance with the California Emergency Services Act, the Standardized Emergency Management System (SEMS), and the National Incident Management System (NIMS).
Coordinate training of City staff in personal preparedness, SEMS/NIMS, and EOC functions.
Maintain effective liaison with local, state, and national emergency management organizations and/or allied disaster preparedness and response agencies.
Manage the City's Contract for Law Enforcement Services with the Santa Clara County Sheriff's Office.
Serve as liaison to the Santa Clara County Fire Department.
Proposed Budget
It is recommended that City Council approve a budget of $645,629 for the Office of Emergency Management program. This represents a decrease of $108,139 (-14.3%) from the FY 2023-24 Adopted Budget.
The decrease is mainly due to reductions in Cost Allocation expenses. Matrix Consulting Group updated the Cost Allocation Plan (CAP) based on a CAP study performed in 2023. In addition, streamlining materials and contracts to align budget with actuals also resulted in decreased costs.
Revenues and Expenditures
FY 2024-25 Proposed Budget
Administration
259
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by
category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the
Proposed Budget for the current
fiscal year.
Category
2022 Actual
2023 Actual
2024 Adopted Budget
2025 Proposed Budget
Revenues
Intergovernmental Revenue
$
-
$ 1,025,000
$
-
$
-
Charges for Services
$
-
$
-
$
-
$ 152,678
Transfers In
$ 144,039
$
-
$
-
$
-
Total Revenues
$ 144,039
$ 1,025,000
$
-
$ 152,678
Expenditures
Employee Compensation
$ 239,898
$ 317,068
$ 355,040
$ 356,968
Employee Benefits
$ 106,987
$ 130,230
$ 160,346
$ 176,079
Materials
$ 8,384
$ 13,394
$ 29,925
$ 23,997
Contract Services
$ 4,544
$ 156
$ 2,120
$ 2,120
Cost Allocation
$ 188,792
$ 177,604
$ 205,936
$ 86,139
Special Projects
$ 4,745
$ 18,677
$
-
$
-
Contingencies
$
-
$
-
$ 401
$ 326
Total Expenditures
$ 553,350
$ 657,129
$ 753,768
$ 645,629
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 409,312
$ (367,872)
$ 753,768
$ 492,951
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.
Position Title
2022
Actual
2023
Actual
2024 Adopted
Budget
2025 Proposed
Budget
EMERGENCY MANAGER
0 0
0.95 0.95
EMERGENCY SERVICES
COORDINATOR
0.95 0.95
0 0
MANAGEMENT ANALYST
1.00 1.00
1.00 1.00
Total
1.95 1.95
1.95 1.95
There are no changes to the current level of staffing.
FY 2024-25 Proposed Budget
Administration
260
Economic Development
Budget Unit 100-12-705
General Fund - City Manager - Economic Development
Budget at a Glance
2025 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 541,075
Fund Balance
$
-
General Fund Costs
$ 541,075
% Funded by General Fund
100.0%
Total Staffing
1.0 FTE
Program Overview
The Economic Development Division oversees the development and implementation of policies and programs to promote business resiliency while undertaking a wide variety of business aLraction, retention, and expansion efforts.
Service Objectives
Provide assistance and support to businesses to enable job creation, new business formation, private investment, and industry evolution.
Conduct outreach to existing small businesses to create strong working relationships.
Collaborate with internal city team members to keep the needs of businesses in the forefront when reviewing applications and projects.
Partner with local business associations, agencies, and organizations to create a strong and cohesive network offering business support and assistance.
Provide the public with current data and information easily accessible online or in printed format. Assist with policy formation to align with business and community goals.
Proposed Budget
It is recommended that City Council approve a budget of $541,075 for the Economic Development program.
This represents an increase of $74,264 (15.9%) from the FY 2023-24 Adopted Budget.
The increase is due to increases in Cost Allocation expenses. Matrix Consulting Group updated the Cost Allocation Plan (CAP) based on a CAP study performed in 2023. The division budget related to materials and contracts has been reduced by $53,034 from the FY 2023-24 Adopted Budget.
The table below shows Service-Level Reductions for this program.
FY 2024-25 Proposed Budget
Administration
261
Grouping
Service-Level Reduction
Fiscal
Impact
Service-Level Impact Narrative
Operations and
Maintenance
Minimum Wage
Enforcement and Mailers
$(23,202)
Reduction will result in minimal impact on staff
time to administer enforcement of min wage
annual increases. Removing printed mailers will
require businesses to print it out and post in
their place of business.
Fiscal
Accountability
Material operations that are
no longer needed
$(8,892)
Reduction aligns budget with actuals.
Fiscal
Accountability
Econ Dev Strategy
Outreach
$(20,000)
Reduction will result in minimal impact as
existing staff is already implementing these
duties.
Operations and
Maintenance
Regulate Diversified Retail
$(5,000)
Reduction will result in minimal impact as
existing staff is already implementing these
duties.
Total
$(57,094)
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by
category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the
Proposed Budget for the current
fiscal year.
Category
2022 Actual
2023 Actual
2024 Adopted Budget
2025 Proposed Budget
Revenues
Transfers In
$ 4,862
$
-
$
-
$
-
Total Revenues
$ 4,862
$
-
$
-
$
-
Expenditures
Employee Compensation
$ 125,701
$ 161,796
$ 206,441
$ 194,086
Employee Benefits
$ 46,931
$ 52,073
$ 82,324
$ 99,396
Materials
$ 21,189
$ 19,101
$ 39,236
$ 17,648
Contract Services
$ 69,780
$ 15,449
$ 87,646
$ 56,200
Cost Allocation
$ 13,227
$ 41,781
$ 49,578
$ 172,822
Special Projects
$ 10,000
$ 14,058
$
-
$
-
Contingencies
$ 135
$
-
$ 1,586
$ 923
Total Expenditures
$ 286,963
$ 304,258
$ 466,811
$ 541,075
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 282,100
$ 304,258
$ 466,811
$ 541,075
FY 2024-25 Proposed Budget
Administration
262
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.
Position Title
2022
Actual
2023
Actual
2024 Adopted
Budget
2025 Proposed
Budget
ECONOMIC DEVELOPMENT
MANAGER
1.00 1.00
1.00 1.00
Total
1.00 1.00
1.00 1.00
There are no changes to the current level of staffing.
FY 2024-25 Proposed Budget
Administration
263
City Clerk
Budget Unit 100-13-130
General Fund - City Clerk - City Clerk
Budget at a Glance
2025 Proposed Budget
Total Revenues
$ 201,273
Total Expenditures
$ 828,734
Fund Balance
$
-
General Fund Costs
$ 627,461
% Funded by General Fund
75.7%
Total Staffing
3.5 FTE
Program Overview
The City Clerk’s office responsibilities include administrative duties associated with the City Council’s agenda and actions, publishing legal notices, posting notice of all commission vacancies, processing codification of City’s Municipal Code, records management, compliance with Public Records Act requests, managing official elections, and providing partial mail service for all City Departments.
Service Objectives
Ensure compliance with the Brown Act open meetings requirements, Maddy Act Commission vacancy requirements and the Public Records Act, to accurately process documents and maintain a records management system that facilitates timely access to information, including digital access to City records.
Provide complete, accurate and timely information to the public, staff and City Council.
Respond to internal routing requests within two working days; respond to internal requests requiring archival research within five working days.
Respond to Public Record Act requests within the time specified by State law.
Provide a digital City Council packet to members of the City Council and staff.
Process and sort routine incoming and outgoing mail for each department.
Proposed Budget
It is recommended that City Council approve a budget of $828,734 for the City Clerk program. This represents an increase of $54,332 (7.0%) from the FY 2023-24 Adopted Budget.
The increase is due to increases in Cost Allocation expenses. Matrix Consulting Group updated the Cost Allocation Plan (CAP) based on a CAP study performed in 2023.
Revenues and Expenditures
FY 2024-25 Proposed Budget
Administration
264
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by
category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the
Proposed Budget for the current
fiscal year.
Category
2022 Actual
2023 Actual
2024 Adopted Budget
2025 Proposed Budget
Revenues
Charges for Services
$ 144,551
$ 121,651
$ 87,435
$ 201,273
Total Revenues
$ 144,551
$ 121,651
$ 87,435
$ 201,273
Expenditures
Employee Compensation
$ 352,315
$ 388,186
$ 476,192
$ 475,265
Employee Benefits
$ 139,124
$ 121,637
$ 207,511
$ 222,740
Materials
$ 23,445
$ 25,946
$ 42,301
$ 40,578
Contract Services
$ 45,355
$ 54,812
$ 47,278
$ 39,594
Cost Allocation
$
-
$
-
$
-
$ 49,555
Contingencies
$
-
$
-
$ 1,120
$ 1,002
Total Expenditures
$ 560,239
$ 590,581
$ 774,402
$ 828,734
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 415,688
$ 468,930
$ 686,967
$ 627,461
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.
Position Title
2022 Actual
2023 Actual
2024 Adopted Budget
2025 Proposed Budget
ADMINISTRATIVE ASSISTANT
0 1.00
1.00 1.00
CITY CLERK
1.00 1.00
1.00 1.00
DEPUTY CITY CLERK
1.00 1.00
1.00 1.00
SR OFFICE ASSISTANT
0.50 0.50
0.50 0.50
Total
2.50 3.50
3.50 3.50
There are no changes to the current level of staffing.
FY 2024-25 Proposed Budget
Administration
265
Duplicating and Mail Services
Budget Unit 100-13-132
General Fund - City Clerk - Duplicating and Mail Services Budget at a Glance
2025 Proposed Budget
Total Revenues
$ 28,829
Total Expenditures
$ 43,031
Fund Balance
$
-
General Fund Costs
$ 14,202
% Funded by General Fund
33.0%
Total Staffing
FTE
Program Overview
The Duplicating and Mail budget provides paper, envelope, and postage supplies Citywide, and is responsible for the maintenance costs of the postage and folder-inserter machines.
Service Objectives
Supply paper, envelopes, and postage Citywide and maintain postage and folder-inserter machines.
Proposed Budget
It is recommended that City Council approve a budget of $43,031 for the Duplicating and Mail Services program. This represents an increase of $2,223 (5.4%) from the FY 2023-24 Adopted Budget.
This increase is due to the rising cost of postage and mail service equipment.
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by
category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the
Proposed Budget for the current
fiscal year.
FY 2024-25 Proposed Budget
Administration
266
Category
2022 Actual
2023 Actual
2024 Adopted Budget
2025 Proposed Budget
Revenues
Charges for Services
$
-
$
-
$
-
$ 28,829
Total Revenues
$
-
$
-
$
-
$ 28,829
Expenditures
Materials
$ 23,733
$ 20,557
$ 30,471
$ 31,500
Contract Services
$ 3,738
$ 922
$ 6,500
$ 11,000
Cost Allocation
$ 4,366
$ 3,674
$ 3,375
$
-
Contingencies
$
-
$
-
$ 462
$ 531
Total Expenditures
$ 31,837
$ 25,153
$ 40,808
$ 43,031
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 31,838
$ 25,153
$ 40,808
$ 14,202
Staffing
There is no staffing associated with this program.
FY 2024-25 Proposed Budget
Administration
267
Elections
Budget Unit 100-13-133
General Fund - City Clerk - Elections
Budget at a Glance
2025 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 142,116
Fund Balance
$
-
General Fund Costs
$ 142,116
% Funded by General Fund
100.0%
Total Staffing
FTE
Program Overview
The City Clerk’s office administers the legislative process including management of local elections and filings of Fair Political Practices Commission documents.
Service Objectives
Administer elections and Fair Political Practices Commission filings in compliance with State law.
Conduct a local election in even-numbered years and ballot measure elections as necessary, in compliance with the California Elections Code.
Facilitate timely filing of required and voluntary documentation from candidates and election commiLees, including Nomination Papers, Candidate Statements of Qualification, Campaign Financial Disclosure Statements, and Statements of Economic Interest.
Make election-related information available to the public and news media in a timely manner.
Proposed Budget
It is recommended that City Council approve a budget of $142,116 for the Elections program. This represents an increase of $141,139 (14446.2%) from the FY 2023-24 Adopted Budget.
This increase is due to the election cycle.
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by
category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the
Proposed Budget for the current
fiscal year.
FY 2024-25 Proposed Budget
Administration
268
Category
2022 Actual
2023 Actual
2024 Adopted Budget
2025 Proposed Budget
Revenues
Miscellaneous Revenue
$
-
$ (10,465)
$
-
$
-
Total Revenues
$
-
$ (10,465)
$
-
$
-
Expenditures
Materials
$ 847
$ (11,726)
$ 491
$ 10,345
Contract Services
$
-
$ 120,921
$
-
$ 130,000
Cost Allocation
$ 147
$ 2,623
$ 480
$ 17
Contingencies
$
-
$
-
$ 6
$ 1,754
Total Expenditures
$ 994
$ 111,818
$ 977
$ 142,116
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 994
$ 122,283
$ 977
$ 142,116
Staffing
There is no staffing associated with this program.
FY 2024-25 Proposed Budget
Administration
269
City Manager Contingency
Budget Unit 100-14-123
General Fund - City Manager Discretionary - City Manager Contingency Budget at a Glance
2025 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 50,000
Fund Balance
$
-
General Fund Costs
$ 50,000
% Funded by General Fund
100.0%
Total Staffing
FTE
Program Overview
The City Manager Contingency program is designed to address unforeseen citywide expenses that may arise during the year. To provide a cushion for any unexpected expenses, a contingencies expenditure category was added to each program in FY 2013-14. This category was established to cover any unforeseen expenses that may arise during the year. However, in FY 2020-21, the program contingencies were reduced from 5% of budgeted materials and contract services to 2.5%.
To provide a second layer of contingency for any unexpected expenditures, the City Manager Contingency was established. This contingency is in addition to the program contingency and is used for unexpected expenditures that exceed the program contingency. In FY 2020-21, the City Manager Contingency was also reduced from 5% of budgeted General Fund materials and contract services to 2.5%.
To further reduce expenditures, in FY 2021-22, the City Manager Contingency was reduced to $75,000. In FY 2022-23, as part of an expenditure-reduction strategy, program contingencies are being reduced to 1.25%, and the City Manager Contingency is being reduced to $50,000. These measures are aimed at maintaining fiscal responsibility while ensuring that unexpected expenses can still be addressed.
The City has a track record of underspending in this category. The program contingency budget may be used by departments to cover unanticipated expenses at their discretion. On the other hand, the City Manager Contingency requires the approval of the City Manager before it can be used. Any usage of the City Manager Contingency is reported by staff to the City Council as part of the quarterly financial report. This reporting ensures transparency and accountability in the use of contingency funds.
Proposed Budget
It is recommended that City Council approve a budget of $50,000 for the City Manager Contingency program.
This budget is unchanged from the prior year.
Revenues and Expenditures
FY 2024-25 Proposed Budget
Administration
270
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by
category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the
Proposed Budget for the current
fiscal year.
Category
2022 Actual
2023 Actual
2024 Adopted Budget
2025 Proposed Budget
Revenues
Total Revenues
$
-
$
-
$
-
$
-
Expenditures
Contract Services
$
-
$ 2,633
$
-
$
-
Contingencies
$
-
$
-
$ 50,000
$ 50,000
Total Expenditures
$
-
$ 2,633
$ 50,000
$ 50,000
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$
-
$ 2,633
$ 50,000
$ 50,000
Staffing
There is no staffing associated with this program.
FY 2024-25 Proposed Budget
Administration
271
City Attorney
Budget Unit 100-15-141
General Fund - City Attorney - City Attorney
Budget at a Glance
2025 Proposed Budget
Total Revenues
$ 344,544
Total Expenditures
$ 1,484,229
Fund Balance
$
-
General Fund Costs
$ 1,139,685
% Funded by General Fund
76.8%
Total Staffing
3.0 FTE
Program Overview
The City ALorney is appointed by the City Council to manage the legal affairs of the City, including the operation of the City ALorney’s Office. The City ALorney’s Office provides all legal services that are needed to support the City Council, City Commissions and CommiLees, City Manager, department directors, and City staff.
Service Objectives
The mission of the City ALorney’s Office is to protect and defend the City by all legal and ethical means and to provide the municipal corporation with high-quality legal service and advice. These legal services include the following:
Prosecute and defend the City in any legal action such as civil maLers involving personal injury or property damage, code enforcement, or any administrative action arising out of City business.
Manage all liability claims filed against the City including investigation and disposition.
Attend City Council, Planning Commission, and other public meetings as requested.
Prepare and review proposed legislation including ordinances and resolutions.
Draft and/or review contracts, agreements, and other legal documents.
Conduct legal research and analysis, and prepare legal memoranda.
Provide legal support for special projects.
Proposed Budget
It is recommended that City Council approve a budget of $1,484,229 for the City ALorney program. This represents a decrease of $105,039 (-6.6%) from the FY 2023-24 Adopted Budget.
The decrease is due to a reduction in Contract Services, Materials, and Employee Compensation due to estimated compensation increases in the prior fiscal year which did not come to fruition. This decrease is offset by an
increase in Cost Allocation expenses. Matrix Consulting Group updated the Cost Allocation Plan (CAP) based on a CAP study performed in 2023.
FY 2024-25 Proposed Budget
Administration
272
The table below shows Service-Level Reductions for this program.
Grouping
Service-Level
Reduction
Fiscal
Impact
Service-Level Impact Narrative
Fiscal
Accountability
Contract Services and
Materials
$(226,561)
Potential need for additional appropriations if
unanticipated legal costs arise
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by
category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the
Proposed Budget for the current
fiscal year.
Category
2022 Actual
2023 Actual
2024 Adopted Budget
2025 Proposed Budget
Revenues
Charges for Services
$ 542,945
$ 362,253
$ 278,070
$ 344,544
Total Revenues
$ 542,945
$ 362,253
$ 278,070
$ 344,544
Expenditures
Employee Compensation
$ 521,706
$ 660,961
$ 679,766
$ 659,873
Employee Benefits
$ 208,729
$ 217,066
$ 293,078
$ 295,347
Materials
$ 14,998
$ 16,094
$ 19,636
$ 17,597
Contract Services
$ 224,510
$ 379,948
$ 589,178
$ 455,938
Cost Allocation
$
-
$
-
$
-
$ 49,555
Contingencies
$
-
$
-
$ 7,610
$ 5,919
Total Expenditures
$ 969,943
$ 1,274,069
$ 1,589,268
$ 1,484,229
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 426,998
$ 911,816
$ 1,311,198
$ 1,139,685
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.
FY 2024-25 Proposed Budget
Administration
273
Position Title
2022
Actual
2023
Actual
2024 Adopted
Budget
2025 Proposed
Budget
CITY ATTORNEY
0 1.00
1.00 1.00
LEGAL SERVICES MANAGER
1.00 1.00
1.00 1.00
SENIOR ASSISTANT CITY
ATTORNEY
0 1.00
1.00 1.00
Total
1.00 3.00
3.00 3.00
There are no changes to the current level of staffing.
FY 2024-25 Proposed Budget
Administration
274