Parks and Recreation
FY 2024-25 Proposed Budget
Parks and Recreation
355
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FY 2024-25 Proposed Budget
Parks and Recreation
356
Department Overview
Budget Units
Budget Unit
Program
2025 Proposed Budget
Parks and Recreation
$ 1,584,020
100-60-601
Recreation Administration
$ 1,423,593
100-60-636
Library Services
$ 160,427
Business and Community Services
$ 1,141,230
100-61-602
Administration
$ 538,711
100-61-605
Cultural Events
$ 323,917
100-61-630
Facilities
$ 278,602
Recreation and Education
$ 3,448,389
100-62-608
Administration
$ 798,851
580-62-613
Youth Teen Recreation
$ 1,592,949
100-62-623
Senior Center
$ 686,501
100-62-639
Teen Programs
$ 263,802
100-62-640
Neighborhood Events
$ 106,286
Sports, Safety and Outdoor Recreation
$ 4,733,823
100-63-612
Park Facilities
$ 1,541,846
100-63-615
Administration
$
-
560-63-616
Blackberry Farm Golf Course
$ 566,423
580-63-620
Outdoor Recreation
$ 965,666
570-63-621
Sports Center Operations
$ 1,659,888
Total
$ 10,907,462
FY 2024-25 Proposed Budget
Parks and Recreation
357
Budget at a Glance
2025 Proposed Budget
Total Revenues
$ 4,842,690
Total Expenditures
$ 10,907,462
Fund Balance
$ (610,426)
General Fund Costs
$ 5,454,346
% Funded by General Fund
50.0%
Total Staffing
27.6 FTE
Organization
Rachelle Sander,
Director of Parks and Recreation
FY 2024-25 Proposed Budget
Parks and Recreation
358
Performance Measures
Goal: Create a positive, healthy and connected community.
Benefit: Cupertino has an exceptional system of parks and services that align with community values.
Performance Measure
FY 2022
July-June
FY 2023
July-June
FY 2024
July-Dec
Ongoing
Target
% of Parks and Recreation Department customers
surveyed who rate services as good or excellent
95%
98%
98%
85%
% of programs maintaining minimum registration
73%
78%
79%
80%
% Department's total cost recovery for all (direct and
indirect) costs
53%
55%
59%
40%
% change in participants
119%
16%
14%
1%
FY 2024-25 Proposed Budget
Parks and Recreation
359
Workload Indicators
Business and Community Services Division
Workload Indicator
FY 2022
July-June
FY 2023
July-June
FY 2024
July-Dec
Number of reservations at Quinlan Center
260
405
210
Number of festival applications received
9 10
0 Recreation and Education Division
Workload Indicator
FY 2022
July-June
FY 2023
July-June
FY 2024
July-Dec
Number of registrations
2,736
3,756
2,636
Number of survey respondents
85 95
41 Number of Senior Center classes offered
183
235
178
Number of Senior Center trips offered
3 14
9 Sports, Safety, and Outdoor Recreation Division
Workload Indicator
FY 2022
July-June
FY 2023
July-June
FY 2024
July-Dec
Number of programs offered
1445
1256
705
Number of picnic reservations @ BBF
123
152
107
Rounds of golf at BBF Golf Course
45,367
37,961
21,950
Sports Center Memberships
1,186
1,394
1,474
Proposed Budget
It is recommended that City Council approve a budget of $10,907,462 for the Parks and Recreation department.
This represents a decrease of $1,448,264 (-11.7%) from the FY 2023-24 Adopted Budget.
The decrease is due to decreases in part-time staff, contracts and Cost Allocation. Matrix Consulting Group updated the Cost Allocation Plan (CAP) based on a CAP study performed in 2023.
The following table illustrates the Service-Level Reductions for the department.
FY 2024-25 Proposed Budget
Parks and Recreation
360
Grouping
Service-Level Reduction
Fiscal
Impact
Service-Level Impact Narrative
Operations and
Maintenance
Shift Credit Card Fees to
Customers
$(176,669)
Customers would pay credit card transaction
fees
Operations and
Maintenance
Reduce Funding for Library
Extra Hours
$(160,000)
No immediate impact on current operational
hours. Santa Clara County Library District has
historically received funds from the state to
cover these costs
Operations and
Maintenance
Reduce Parks and
Recreation Expenses
$(28,196)
Elimination of Helping Hands program,
consolidated Preschool Program with a focus on
the 3-year-old program, removed budgets for
overtime, and realign with budget actuals
Operations and
Maintenance
Reduce Park Ranger
Services
$(31,155)
Reduced ranger presence at the Stevens Creek
Corridor, Environmental Education Center, and
some nature-based programs and events
Operations and
Maintenance
Reduce Senior Center Part-
Time Staffing and Supplies
$(21,748)
Estimated longer wait times for the front desk,
reduced rental support and amenities offered
for Senior programs and events
Fiscal
Accountability
Consolidate Swim Lessons
Program
$(87,118)
Consolidate Swim Lessons into BBF Operations,
reduced overall part-time costs and program
supplies
Community
Benefit
Reduce 4th of July Funding
$(123,344)
Elimination of 4th of July evening fireworks
Total
$(627,917)
FY 2024-25 Proposed Budget
Parks and Recreation
361
Proposed Expenditures by Division
Department Expenditure History
Revenues and Expenditures
43.4%
31.6%
14.5%
10.5%
Sports, Safety and Outdoor Recreation
Recreation and Education
Parks and Recreation
Business and Community Services
$9.76M
$10.6M
$12.4M
$10.9M
2022 Actual
2023 Actual
2024 Adopted Budget
2025 Proposed Budget
FY 2024-25 Proposed Budget
Parks and Recreation
362
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by
category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the
Proposed Budget for the current
fiscal year.
Category
2022 Actual
2023 Actual
2024 Adopted Budget
2025 Proposed Budget
Revenues
Use of Money and Property
$ 758,156
$ 790,052
$ 821,007
$ 840,420
Charges for Services
$ 4,405,909
$ 5,261,531
$ 4,867,067
$ 3,972,770
Miscellaneous Revenue
$ 2,521
$ 27,411
$ 30,500
$ 29,500
Transfers In
$ 452,304
$
-
$
-
$
-
Total Revenues
$ 5,618,890
$ 6,078,994
$ 5,718,574
$ 4,842,690
Expenditures
Employee Compensation
$ 2,818,650
$ 3,704,795
$ 4,452,134
$ 4,173,717
Employee Benefits
$ 1,043,311
$ 859,238
$ 1,466,688
$ 1,642,726
Materials
$ 343,553
$ 453,490
$ 465,268
$ 414,267
Contract Services
$ 3,409,853
$ 3,921,765
$ 4,087,409
$ 2,256,409
Cost Allocation
$ 2,018,870
$ 1,559,137
$ 1,681,979
$ 2,322,642
Special Projects
$ 2,947
$ 30,092
$ 25,000
$
-
Other Financing Uses
$ 124,102
$ 64,377
$ 124,102
$ 64,377
Contingencies
$
-
$
-
$ 53,146
$ 33,324
Total Expenditures
$ 9,761,286
$ 10,592,894
$ 12,355,726
$ 10,907,462
Fund Balance
$ 548,188
$ 692,023
$ (1,229,040)
$ (610,426)
General Fund Costs
$ 4,690,584
$ 5,205,925
$ 5,408,112
$ 5,454,346
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.
FY 2024-25 Proposed Budget
Parks and Recreation
363
Position Title
2022
Actual
2023
Actual
2024 Adopted
Budget
2025 Proposed
Budget
ADMINISTRATIVE ASSISTANT
0.90 0.90
0.90 0.90
ASST DIR RECREATION COMM
SVCS
0.95 0.85
0 0
COMMUNITY OUTREACH
SPECIALIST
0.70 2.00
1.00 1.00
DIRECTOR OF PARKS REC
0.95 0.95
1.00 1.00
FACILITY ATTENDANT
3.00 3.00
3.00 3.00
MANAGEMENT ANALYST
1.00 2.00
1.00 1.00
OFFICE ASSISTANT
2.00 2.00
2.00 2.00
RECREATION COORDINATOR
11.43 9.88
9.88 9.88
RECREATION MANAGER
0 1.90
3.85 3.85
RECREATION SUPERVISOR
3.95 2.00
0 0
SENIOR MANAGEMENT ANALYST
0 0
1.00 1.00
SR OFFICE ASSISTANT
3.00 4.00
4.00 4.00
Total
27.88 29.48
27.63 27.63
FY 2024-25 Proposed Budget
Parks and Recreation
364
Recreation Administration
Budget Unit 100-60-601
General Fund - Parks and Recreation - Recreation Administration Budget at a Glance
2025 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 1,423,593
Fund Balance
$
-
General Fund Costs
$ 1,423,593
% Funded by General Fund
100.0%
Total Staffing
4.9 FTE
Program Overview
The Recreation Administration program provides overall department administration, project management, community outreach, support to the Parks and Recreation and Library Commissions, and administration of recreation management software.
Service Objectives
Provide overall department administration, budget control, contract support, policy development, administration of recreation management software, and employee development and evaluation.
Support the Planning and Public Works Departments in the development, renovation, outreach for, and improvements of parks and open spaces in conjunction with the Parks and Recreation System Master Plan.
Monitor and facilitate partnerships with other community organizations.
Perform outreach to the community regarding Parks and Recreation programs, events, and services.
Pursue additional financial support in scholarships and grants from local organizations and Federal and State governments.
Proposed Budget
It is recommended that City Council approve a budget of $1,423,593 for the Recreation Administration program. This represents an increase of $65,449 (4.8%) from the FY 2023-24 Adopted Budget.
The increase is due to increases in Cost Allocation expenses. Matrix Consulting Group updated the Cost Allocation Plan (CAP) based on a CAP study performed in 2023.
The table below shows the service-level reductions for this program.
FY 2024-25 Proposed Budget
Parks and Recreation
365
Grouping
Service-Level Reduction
Fiscal
Impact
Service-Level Impact Narrative
Operations and
Maintenance
Shift credit card fees to
customers
$(17,049)
Customers would pay credit card
transaction fees
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by
category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the
Proposed Budget for the current
fiscal year.
Category
2022 Actual
2023 Actual
2024 Adopted Budget
2025 Proposed Budget
Revenues
Transfers In
$ 49,000
$
-
$
-
$
-
Total Revenues
$ 49,000
$
-
$
-
$
-
Expenditures
Employee Compensation
$ 648,472
$ 700,257
$ 793,876
$ 814,896
Employee Benefits
$ 237,781
$ 250,509
$ 314,330
$ 326,474
Materials
$ 85,470
$ 132,181
$ 149,173
$ 134,335
Contract Services
$ 46,505
$ 62,898
$ 72,988
$ 60,799
Cost Allocation
$
-
$
-
$
-
$ 84,659
Special Projects
$ 2,947
$ 30,092
$ 25,000
$
-
Contingencies
$
-
$
-
$ 2,777
$ 2,430
Total Expenditures
$ 1,021,175
$ 1,175,937
$ 1,358,144
$ 1,423,593
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 972,176
$ 1,175,939
$ 1,358,144
$ 1,423,593
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.
FY 2024-25 Proposed Budget
Parks and Recreation
366
Position Title
2022
Actual
2023
Actual
2024 Adopted
Budget
2025 Proposed
Budget
ADMINISTRATIVE ASSISTANT
0.90 0.90
0.90 0.90
ASST DIR RECREATION COMM
SVCS
0.95 0.85
0 0
COMMUNITY OUTREACH
SPECIALIST
0.70 2.00
1.00 1.00
DIRECTOR OF PARKS REC
0.95 0.95
1.00 1.00
MANAGEMENT ANALYST
1.00 2.00
1.00 1.00
SENIOR MANAGEMENT ANALYST
0 0
1.00 1.00
Total
4.50 6.70
4.90 4.90
There are no changes to the current level of staffing.
FY 2024-25 Proposed Budget
Parks and Recreation
367
Library Services
Budget Unit 100-60-636
General Fund - Parks and Recreation - Library Services
Budget at a Glance
2025 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 160,427
Fund Balance
$
-
General Fund Costs
$ 160,427
% Funded by General Fund
100.0%
Total Staffing
FTE
Program Overview
This budget augments the existing library service currently provided to our community through the Santa Clara County (SCC) Library Joint Powers Authority.
Service Objectives
Provide increased library service for our constituents through support of 12 additional operational hours per week.
Explore partnerships with the SCC Library for recreation and community programs.
Proposed Budget
It is recommended that City Council approve a budget of $160,427 for the Library Services program. This represents a decrease of $9,271 (-5.5%) from the FY 2023-24 Adopted Budget.
The decrease is due to reductions in Cost Allocation expenses. Matrix Consulting Group updated the Cost Allocation Plan (CAP) based on a CAP study performed in 2023. The table below shows the service-level reductions for this program.
The table below shows the service-level reductions for this program.
Grouping
Service-Level
Reduction
Fiscal
Impact
Service-Level Impact Narrative
Operations and
Maintenance
Reduce Funding for
Library Extra Hours
$(160,000)
No immediate impact on current operational
hours. Santa Clara County Library District has
historically received funds from the state to cover
these costs.
Revenues and Expenditures
FY 2024-25 Proposed Budget
Parks and Recreation
368
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by
category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the
Proposed Budget for the current
fiscal year.
Category
2022 Actual
2023 Actual
2024 Adopted Budget
2025 Proposed Budget
Revenues
Transfers In
$ 403,304
$
-
$
-
$
-
Total Revenues
$ 403,304
$
-
$
-
$
-
Expenditures
Cost Allocation
$ 233,790
$ 180,814
$ 169,698
$ 160,427
Total Expenditures
$ 233,790
$ 180,814
$ 169,698
$ 160,427
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ (169,514)
$ 180,814
$ 169,698
$ 160,427
Staffing
There is no staffing associated with this program.
FY 2024-25 Proposed Budget
Parks and Recreation
369
Administration
Budget Unit 100-61-602
General Fund - Business and Community Services - Administration Budget at a Glance
2025 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 538,711
Fund Balance
$
-
General Fund Costs
$ 538,711
% Funded by General Fund
100.0%
Total Staffing
3.0 FTE
Program Overview
The Youth, Teen, Events, and Facilities Division supports department programs and services through the provision of customer service and analytical support, development, and administration of policies. The division is also responsible for the department's front line communication with the public for classes, programs, and facility information, and manages the Quinlan Community Center (QCC) and rentals of facilities and park picnic areas.
Service Objectives
Provide first-rate customer service through the implementation of consistent policies, procedures, and performance standards.
Administer recreation soKware system for customer registration, memberships, point-of-sale, and facility rentals.
Collect and analyze data from customer satisfaction surveys and program and revenue reports to improve programs and services.
Ensure the delivery of clear and up to date communication on current programs and events to community members.
Issue parks and facilities permits for individual customers as well as community festivals and events that promote our diverse culture and connected community.
Maintain a positive relationship with neighborhoods adjacent to our facilities and parks.
Proposed Budget
It is recommended that City Council approve a budget of $538,711 for the Administration program. This represents a decrease of $47,646 (-8.1%) from the FY 2023-24 Adopted Budget.
The decrease is mainly due to reductions in Cost Allocation expenses. Matrix Consulting Group updated the Cost Allocation Plan (CAP) based on a CAP study performed in 2023.
Revenues and Expenditures
FY 2024-25 Proposed Budget
Parks and Recreation
370
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by
category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the
Proposed Budget for the current
fiscal year.
Category
2022 Actual
2023 Actual
2024 Adopted Budget
2025 Proposed Budget
Revenues
Total Revenues
$
-
$
-
$
-
$
-
Expenditures
Employee Compensation
$ 239,347
$ 283,910
$ 259,139
$ 257,101
Employee Benefits
$ 150,189
$ 138,473
$ 141,508
$ 154,941
Materials
$ 839
$ 1,210
$ 1,151
$ 1,400
Cost Allocation
$ 227,216
$ 187,222
$ 184,545
$ 125,251
Contingencies
$
-
$
-
$ 14
$ 18
Total Expenditures
$ 617,591
$ 610,815
$ 586,357
$ 538,711
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 617,592
$ 610,815
$ 586,357
$ 538,711
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.
Position Title
2022 Actual
2023 Actual
2024 Adopted Budget
2025 Proposed Budget
OFFICE ASSISTANT
1.00 1.00
1.00 1.00
RECREATION COORDINATOR
0.35 0.35
0 0
RECREATION SUPERVISOR
0.20 0
0 0
SR OFFICE ASSISTANT
2.00 2.00
2.00 2.00
Total
3.55 3.35
3.00 3.00
There are no changes to the current level of staffing.
FY 2024-25 Proposed Budget
Parks and Recreation
371
Cultural Events
Budget Unit 100-61-605
General Fund - Business and Community Services - Cultural Events Budget at a Glance
2025 Proposed Budget
Total Revenues
$ 29,500
Total Expenditures
$ 323,917
Fund Balance
$
-
General Fund Costs
$ 294,417
% Funded by General Fund
90.9%
Total Staffing
1.0 FTE
Program Overview
The Youth, Teen, and Cultural Events Division's events program produces the City's special events including 4th of July festivities and Big Bunny 5K, and those hosted at Memorial Park and Quinlan Community Center including the Summer Concert Series, Shakespeare in the Park, and Tree Lighting. This staff also serves as liaison and issues permits for community festivals at Memorial Park including the Cherry Blossom Festival, Rotary Fall Festival, Kids N' Fun, Diwali Festival, Bhubaneswar Sister City's India Heritage Fair, Dilli Haat, Holi, Relay for Life, Egg Hunt, and more.
Service Objectives
Provide a summer concert series at Memorial Park.
Partner with the San Francisco Shakespeare Company to produce Free Shakespeare in the Park in Cupertino.
Organize and facilitate the 4th of July Independence Day morning celebration.
Organize and facilitate the Big Bunny 5K fun run.
Bring the community together with the annual Tree Lighting celebration.
Serve as liaison and issue special event permits to nonprofit organization event producers to ensure successful community and cultural festivals in Memorial Park and Civic Center Plaza.
Proposed Budget
It is recommended that City Council approve a budget of $323,917 for the Cultural Events program. This represents a decrease of $113,877 (-26.0%) from the FY 2023-24 Adopted Budget.
The decrease is due to service level reductions in contracts and part-time staffing.
The table below shows the service-level reductions for this program.
Grouping
Service-Level Reduction
Fiscal Impact
Service-Level Impact Narrative
Community Benefit
Reduce 4th of July Funding
$(123,344)
Elimination of 4th of July evening fireworks
FY 2024-25 Proposed Budget
Parks and Recreation
372
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by
category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the
Proposed Budget for the current
fiscal year.
Category
2022 Actual
2023 Actual
2024 Adopted Budget
2025 Proposed Budget
Revenues
Miscellaneous Revenue
$ 1,221
$ 26,047
$ 30,500
$ 29,500
Total Revenues
$ 1,221
$ 26,047
$ 30,500
$ 29,500
Expenditures
Employee Compensation
$ 60,544
$ 111,329
$ 135,799
$ 122,520
Employee Benefits
$ 31,004
$ 39,218
$ 48,499
$ 52,631
Materials
$ 11,501
$ 20,015
$ 17,763
$ 19,222
Contract Services
$ 147,282
$ 199,163
$ 152,448
$ 70,216
Cost Allocation
$ 52,995
$ 54,537
$ 81,970
$ 58,210
Contingencies
$
-
$
-
$ 1,315
$ 1,118
Total Expenditures
$ 303,326
$ 424,262
$ 437,794
$ 323,917
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 302,105
$ 398,216
$ 407,294
$ 294,417
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.
Position Title
2022 Actual
2023 Actual
2024 Adopted Budget
2025 Proposed Budget
RECREATION COORDINATOR
0.50 0.65
0.75 0.75
RECREATION MANAGER
0 0.25
0.25 0.25
Total
0.50 0.90
1.00 1.00
There are no changes to the current level of staffing.
FY 2024-25 Proposed Budget
Parks and Recreation
373
Facilities
Budget Unit 100-61-630
General Fund - Business and Community Services - Facilities Budget at a Glance
2025 Proposed Budget
Total Revenues
$ 162,000
Total Expenditures
$ 278,602
Fund Balance
$
-
General Fund Costs
$ 116,602
% Funded by General Fund
41.9%
Total Staffing
1.3 FTE
Program Overview
The Quinlan Community Center houses the administrative office of the Parks and Recreation Department and serves as facility space for rentals and a variety of recreational, social, and community activities. The Creekside Park building provides community members with facility space which can be used for a variety of activities.
Service Objectives
Quinlan Community Center
Provide a rental facility for community meetings, business functions, social events, and other similar activities.
Offer in-person and online registration for recreation programs.
Schedule facility space for contractual and staff-run classes and camps.
House the Cupertino Historical Society.
Serve as an Emergency Operations Shelter in case of disasters.
Creekside Park Building:
Provide a park or picnic facility for nonprofit board meetings, birthday parties, school group picnics, and other similar activities.
Schedule facility space for contractual and staff-run classes and camps.
Provide space for a year-round farmers' market.
Proposed Budget
It is recommended that City Council approve a budget of $278,602 for the Facilities program. This represents a decrease of $111,609 (-28.6%) from the FY 2023-24 Adopted Budget.
The decrease is due to the reallocation of staffing to the Administration Program for the Senior Wellness Division.
The table below shows the service-level reductions for this program.
FY 2024-25 Proposed Budget
Parks and Recreation
374
Grouping
Service-Level Reduction
Fiscal
Impact
Service-Level Impact
Narrative
Operations and
Maintenance
Reduce Parks and Recreation
Expenses
$(543)
Removed budget for
overtime
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by
category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the
Proposed Budget for the current
fiscal year.
Category
2022 Actual
2023 Actual
2024 Adopted Budget
2025 Proposed Budget
Revenues
Use of Money and Property
$ 149,113
$ 158,974
$ 151,500
$ 162,000
Charges for Services
$ 54,060
$ 59,962
$ 39,492
$
-
Total Revenues
$ 203,173
$ 218,936
$ 190,992
$ 162,000
Expenditures
Employee Compensation
$ 179,174
$ 241,769
$ 263,714
$ 175,013
Employee Benefits
$ 78,350
$ 83,386
$ 96,447
$ 58,641
Materials
$ 6,303
$ 16,524
$ 20,374
$ 17,133
Contract Services
$ 3,437
$ 4,422
$ 9,315
$ 6,867
Cost Allocation
$
-
$
-
$
-
$ 20,648
Contingencies
$
-
$
-
$ 361
$ 300
Total Expenditures
$ 267,264
$ 346,101
$ 390,211
$ 278,602
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 64,089
$ 127,164
$ 199,219
$ 116,602
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.
Position Title
2022 Actual
2023 Actual
2024 Adopted Budget
2025 Proposed Budget
FACILITY ATTENDANT
2.00 2.00
2.00 1.00
RECREATION MANAGER
0 0.25
0.25 0.25
RECREATION SUPERVISOR
0.20 0
0 0
Total
2.20 2.25
2.25 1.25
FY 2024-25 Proposed Budget
Parks and Recreation
375
Staffing has decreased due to the reallocation of a Facility ALendant position to the Senior Wellness Division's Administration program. This was done based on the redistribution of duties and transfer of oversight responsibilities for the Community Hall to that program.
FY 2024-25 Proposed Budget
Parks and Recreation
376
Administration
Budget Unit 100-62-608
General Fund - Recreation and Education - Administration Budget at a Glance
2025 Proposed Budget
Total Revenues
$ 42,000
Total Expenditures
$ 798,851
Fund Balance
$
-
General Fund Costs
$ 756,851
% Funded by General Fund
94.7%
Total Staffing
4.0 FTE
Program Overview
This program includes administrative support of senior programs offered at the Senior Center. Administrative duties support the facility and senior programs that focus on enhancing a healthy lifestyle through quality education, recreation, travel, socials, community resources, volunteer opportunities, and facility rentals. This program also manages Community Hall, which provides space for City Council meetings and various Commission meetings, as well as facility rental space available for a variety of activities including business meetings, community events, and Cupertino Library programs.
Service Objectives
Provide management and supervision of all programs, activities, personnel, and facilities within the Senior Wellness division.
Establish program goals and priorities.
Ensure operational hours accommodate community desires.
Provide first-rate customer service and manage customer registration, memberships, point-of-sale, and facility rentals at the Senior Center.
Community Hall
Provide a rental facility for community meetings, business functions, social events, and other similar activities.
Provide a facility for City Channel programming, and City Council, Planning Commission, and other City meetings.
Proposed Budget
It is recommended that City Council approve a budget of $798,851 for the Administration program. This represents an increase of $112,589 (16.4%) from the FY 2023-24 Adopted Budget.
The increase is due to the reallocation of staffing from the Facilities program.
FY 2024-25 Proposed Budget
Parks and Recreation
377
The table below shows the service-level reductions for this program.
Grouping
Service-Level Reduction
Fiscal
Impact
Service-Level Impact Narrative
Operations and
Maintenance
Reduce Senior Center Part-Time
Staffing and Supplies
$(16,124)
Estimated longer wait times for the front desk,
reduce rental support and amenities offered
for Senior programs and events
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by
category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the
Proposed Budget for the current
fiscal year.
Category
2022 Actual
2023 Actual
2024 Adopted Budget
2025 Proposed Budget
Revenues
Use of Money and Property
$ 3,620
$ 28,954
$ 28,000
$ 42,000
Total Revenues
$ 3,620
$ 28,954
$ 28,000
$ 42,000
Expenditures
Employee Compensation
$ 214,498
$ 320,436
$ 368,351
$ 449,389
Employee Benefits
$ 98,575
$ 113,189
$ 140,653
$ 194,902
Materials
$ 3,238
$ 8,961
$ 12,707
$ 7,337
Contract Services
$ 154
$ 501
$ 5,990
$ 4,990
Cost Allocation
$ 192,579
$ 169,903
$ 158,361
$ 142,079
Contingencies
$
-
$
-
$ 200
$ 154
Total Expenditures
$ 509,044
$ 612,990
$ 686,262
$ 798,851
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 505,425
$ 584,036
$ 658,262
$ 756,851
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.
FY 2024-25 Proposed Budget
Parks and Recreation
378
Position Title
2022 Actual
2023 Actual
2024 Adopted Budget
2025 Proposed Budget
FACILITY ATTENDANT
1.00 1.00
1.00 2.00
RECREATION COORDINATOR
0.30 0.30
0.20 0.20
RECREATION MANAGER
0 0
0.75 0.75
RECREATION SUPERVISOR
0.75 0.75
0 0
SR OFFICE ASSISTANT
1.00 1.00
1.00 1.00
Total
3.05 3.05
2.95 3.95
Staff is being reallocated to better reflect actual time spent in this program.
FY 2024-25 Proposed Budget
Parks and Recreation
379
Youth Teen Recreation
Budget Unit 580-62-613
Recreation Program - Recreation and Education - Youth Teen Recreation Budget at a Glance
2025 Proposed Budget
Total Revenues
$ 1,155,500
Total Expenditures
$ 1,592,949
Fund Balance
$ (437,449)
General Fund Costs
$
-
% Funded by General Fund
0.0%
Total Staffing
1.7 FTE
Program Overview
This program encompasses fee-based youth and teen programs such as academic and enrichment classes, STEAM programming, recreational camps, preschool, special events such as Monster Mash, Breakfast with Santa, and Santa Visits, enrichment classes for adults, and special interest programming.
Service Objectives
Provide a preschool program, summer camps, and an extensive variety of contract classes for youth, teens, and adults.
Promote programs through social media to increase community awareness and interest in programs.
Increase the number of youth and teen Science, Technology, Engineering, Art, and Math (STEAM) programs offered.
Expand all-day summer camp offerings to meet daycare needs of working families.
Provide family-oriented programs designed to increase community engagement.
Provide safe, fun, life-long learning activities that promote the foundations of self-confidence, skill development, and personal growth.
Provide programs that enhance cultural awareness to youth and teens.
Proposed Budget
It is recommended that City Council approve a budget of $1,592,949 for the Youth Teen Recreation program.
This represents a decrease of $110,302 (-6.5%) from the FY 2023-24 Adopted Budget.
The decrease is due to reductions in Part-Time Staffing and Contract Services budgets, based on current year actuals.
The table below shows the service-level reductions for this program.
FY 2024-25 Proposed Budget
Parks and Recreation
380
Grouping
Service-Level
Reduction
Fiscal
Impact
Service-Level Impact Narrative
Operations and
Maintenance
Shift Credit Card
Fees to Customers
$(52,316)
Customers would pay credit card transaction fees
Operations and
Maintenance
Reduce Parks and
Recreation Expenses
$(12,391)
Consolidated Preschool Program with a focus on the 3-
year-old program and removed budgets for overtime
Total
$(64,707)
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by
category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the
Proposed Budget for the current
fiscal year.
Category
2022 Actual
2023 Actual
2024 Adopted Budget
2025 Proposed Budget
Revenues
Use of Money and Property
$
-
$ 252
$
-
$
-
Charges for Services
$ 854,411
$ 1,155,760
$ 1,258,800
$ 1,155,500
Miscellaneous Revenue
$
-
$ 79
$
-
$
-
Total Revenues
$ 854,411
$ 1,156,091
$ 1,258,800
$ 1,155,500
Expenditures
Employee Compensation
$ 228,842
$ 323,612
$ 400,718
$ 346,808
Employee Benefits
$ 46,063
$ (22,126)
$ 99,475
$ 115,052
Materials
$ 8,431
$ 22,818
$ 25,547
$ 20,818
Contract Services
$ 504,134
$ 640,163
$ 943,555
$ 761,226
Cost Allocation
$ 176,360
$ 111,417
$ 168,316
$ 315,740
Other Financing Uses
$ 53,526
$ 23,529
$ 53,526
$ 23,529
Contingencies
$
-
$
-
$ 12,114
$ 9,776
Total Expenditures
$ 1,017,356
$ 1,099,413
$ 1,703,251
$ 1,592,949
Fund Balance
$ (162,944)
$ 56,678
$ (444,451)
$ (437,449)
General Fund Costs
$
-
$
-
$
-
$
-
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.
FY 2024-25 Proposed Budget
Parks and Recreation
381
Position Title
2022 Actual
2023 Actual
2024 Adopted Budget
2025 Proposed Budget
RECREATION COORDINATOR
1.35 1.50
1.50 1.50
RECREATION MANAGER
0 0.20
0.20 0.20
RECREATION SUPERVISOR
0.35 0
0 0
Total
1.70 1.70
1.70 1.70
There are no changes to the current level of staffing.
FY 2024-25 Proposed Budget
Parks and Recreation
382
Senior Center
Budget Unit 100-62-623
General Fund - Recreation and Education - Senior Center Budget at a Glance
2025 Proposed Budget
Total Revenues
$ 220,000
Total Expenditures
$ 686,501
Fund Balance
$
-
General Fund Costs
$ 466,501
% Funded by General Fund
68.0%
Total Staffing
1.9 FTE
Program Overview
This program includes the coordination and delivery of program services for seniors at the Senior Center. Staff coordinates a well-maintained Senior Center for adults age 50+ including senior adult recreation programs such as enrichment classes, educational presentations, group trips and tours, and social events. In addition, the Senior Center team leverages members to support programs and services through volunteer opportunities.
Staff provides referrals for resources available to seniors.
Service Objectives
Enhance partnerships with the Santa Clara County Library District and other local nonprofit agencies.
Provide appreciation event for senior volunteers who support the Parks and Recreation Department throughout the year.
Offer fitness and enrichment courses, educational presentations, group trips and tours, and socialization opportunities to adults age 50+.
Provide volunteer service opportunities for adults age 50+.
Provide a senior-focused annual health fair and senior resource referrals.
Proposed Budget
It is recommended that City Council approve a budget of $686,501 for the Senior Center program. This represents a decrease of $125,763 (-15.5%) from the FY 2023-24 Adopted Budget.
The decrease is due to reductions in Cost Allocation expenses and the reallocation of some staff time based on current duties. Matrix Consulting Group updated the Cost Allocation Plan (CAP) based on a CAP study performed in 2023.
The table below shows the service-level reductions for this program.
FY 2024-25 Proposed Budget
Parks and Recreation
383
Grouping
Service-Level Reduction
Fiscal
Impact
Service-Level Impact Narrative
Operations
and
Maintenance
Reduce Senior Center
Part-Time Staffing and
Supplies
$(5,311)
Estimated longer wait times for the front desk, reduced rental support and amenities offered for Senior
programs and events
Operations
and
Maintenance
Reduce Parks and
Recreation Expenses
$(5,250)
Removed budget for overtime
Total
$(10,651)
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by
category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the
Proposed Budget for the current
fiscal year.
Category
2022 Actual
2023 Actual
2024 Adopted Budget
2025 Proposed Budget
Revenues
Charges for Services
$ 68,829
$ 186,720
$ 240,000
$ 220,000
Miscellaneous Revenue
$ 1,300
$ 85
$
-
$
-
Total Revenues
$ 70,129
$ 186,805
$ 240,000
$ 220,000
Expenditures
Employee Compensation
$ 127,258
$ 303,157
$ 302,172
$ 261,929
Employee Benefits
$ 125,249
$ 111,075
$ 98,029
$ 92,343
Materials
$ 32,840
$ 103,320
$ 97,324
$ 88,554
Contract Services
$ 27,134
$ 61,048
$ 128,190
$ 118,104
Cost Allocation
$ 294,244
$ 228,854
$ 183,730
$ 122,988
Contingencies
$
-
$
-
$ 2,819
$ 2,583
Total Expenditures
$ 606,725
$ 807,454
$ 812,264
$ 686,501
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 536,596
$ 620,649
$ 572,264
$ 466,501
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.
FY 2024-25 Proposed Budget
Parks and Recreation
384
Position Title
2022 Actual
2023 Actual
2024 Adopted Budget
2025 Proposed Budget
RECREATION COORDINATOR
2.70 2.70
1.80 1.60
RECREATION MANAGER
0 0
0.25 0.25
RECREATION SUPERVISOR
0.25 0.25
0 0
Total
2.95 2.95
2.05 1.85
Staffing has been reallocated to better reflect actual time spent in this program.
FY 2024-25 Proposed Budget
Parks and Recreation
385
Teen Programs
Budget Unit 100-62-639
General Fund - Recreation and Education - Teen Programs Budget at a Glance
2025 Proposed Budget
Total Revenues
$ 8,670
Total Expenditures
$ 263,802
Fund Balance
$
-
General Fund Costs
$ 255,132
% Funded by General Fund
96.7%
Total Staffing
0.8 FTE
Program Overview
This program supports teen programs and services for the Youth, Teens, Events, and Facilities Division. It provides for the supervision and support for the Youth Activity Board and the teen summer volunteer program and also produces teen events, such as the Cupertino Café, <hack> Cupertino, and the teen movie nights. This program also oversees the Monta Vista Recreation Center, which provides additional facility space for youth and teen programs and is home to a diverse array of recreation activities including gymnastics classes.
Service Objectives
Empower youth by creating enriching and stress-free programs that foster physical, mental, and social development.
Provide space for Cupertino Teens to de-stress, create, study, and to socially develop.
Create opportunities for youth and teens to build their leadership abilities by creating activities, events, and programs by teens for teens.
Create reciprocal engagement and outreach efforts between the City of Cupertino and Cupertino teens.
Provide the opportunity for teens to gain applied skills and develop leadership abilities by participating in the teen summer volunteer program.
Create programs that support mental health and wellness in youth and teens.
Monta Vista Recreation Center:
Provide space to host gymnastics, class, and camps.
Provide space to host additional youth and teen programs, classes, and camps.
Make space available for co-sponsored clubs and rentals.
Proposed Budget
It is recommended that City Council approve a budget of $263,802 for the Teen Programs program. This represents a decrease of $15,093 (-5.4%) from the FY 2023-24 Adopted Budget.
FY 2024-25 Proposed Budget
Parks and Recreation
386
The decrease is due to reductions in Cost Allocation expenses. Matrix Consulting Group updated the Cost Allocation Plan (CAP) based on a CAP study performed in 2023.
The table below shows the service-level reductions for this program.
Grouping
Service-Level Reduction
Fiscal Impact
Service-Level Impact Narrative
Operations and Maintenance
Reduce Commission
Expenses
$(373)
Removed budget for overtime
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by
category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the
Proposed Budget for the current
fiscal year.
Category
2022 Actual
2023 Actual
2024 Adopted Budget
2025 Proposed Budget
Revenues
Use of Money and Property
$
-
$
-
$ 14,000
$ 8,000
Charges for Services
$
-
$
-
$
-
$ 670
Total Revenues
$
-
$
-
$ 14,000
$ 8,670
Expenditures
Employee Compensation
$ 61,336
$ 92,087
$ 145,290
$ 147,034
Employee Benefits
$ 24,010
$ 29,995
$ 38,355
$ 44,710
Materials
$ 11,978
$ 25,752
$ 16,715
$ 16,185
Contract Services
$
-
$ 3,687
$ 2,800
$ 2,800
Cost Allocation
$ 67,715
$ 46,734
$ 75,491
$ 52,836
Contingencies
$
-
$
-
$ 244
$ 237
Total Expenditures
$ 165,039
$ 198,255
$ 278,895
$ 263,802
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 165,039
$ 198,255
$ 264,895
$ 255,132
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.
FY 2024-25 Proposed Budget
Parks and Recreation
387
Position Title
2022 Actual
2023 Actual
2024 Adopted Budget
2025 Proposed Budget
RECREATION COORDINATOR
0.35 0.50
0.50 0.50
RECREATION MANAGER
0 0.25
0.25 0.25
RECREATION SUPERVISOR
0.40 0
0 0
Total
0.75 0.75
0.75 0.75
There are no changes to the current level of staffing.
FY 2024-25 Proposed Budget
Parks and Recreation
388
Neighborhood Events
Budget Unit 100-62-640
General Fund - Recreation and Education - Neighborhood Events Budget at a Glance
2025 Proposed Budget
Total Revenues
$ 6,000
Total Expenditures
$ 106,286
Fund Balance
$
-
General Fund Costs
$ 100,286
% Funded by General Fund
94.4%
Total Staffing
0.3 FTE
Program Overview
The Neighborhood Programs provide a varied schedule of summer events in neighborhood parks. Events include outdoor concerts, outdoor movies, the Cupertino Campout, and performances in the parks. These programs are designed to engage new customers and to promote current programs.
Service Objectives
To provide outdoor summer concerts in neighborhood parks.
To provide outdoor summer movies in neighborhood parks.
To provide an array of outdoor cultural special events in neighborhood parks.
To provide activities for kids and families of all ages.
Proposed Budget
It is recommended that City Council approve a budget of $106,286 for the Neighborhood Events program. This represents an increase of $13,414 (14.4%) from the FY 2023-24 Adopted Budget.
The increase is due to increases in Cost Allocation expenses. Matrix Consulting Group updated the Cost Allocation Plan (CAP) based on a CAP study performed in 2023.
The table below shows the service-level reductions for this program.
Grouping
Service-Level Reduction
Fiscal Impact
Service-Level Impact
Narrative
Operations and
Maintenance
Reduce Parks and
Recreation Expenses
$(161)
Removed budget for
overtime
Revenues and Expenditures
FY 2024-25 Proposed Budget
Parks and Recreation
389
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by
category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the
Proposed Budget for the current
fiscal year.
Category
2022 Actual
2023 Actual
2024 Adopted Budget
2025 Proposed Budget
Revenues
Charges for Services
$
-
$
-
$ 4,000
$ 6,000
Total Revenues
$
-
$
-
$ 4,000
$ 6,000
Expenditures
Employee Compensation
$
-
$ 18,422
$ 46,606
$ 45,194
Employee Benefits
$ 176
$ (517)
$ 12,041
$ 13,206
Materials
$ 422
$ 963
$ 6,377
$ 6,377
Contract Services
$
-
$ 2,577
$ 12,237
$ 12,000
Cost Allocation
$ 27,411
$ 15,579
$ 15,441
$ 29,279
Contingencies
$
-
$
-
$ 170
$ 230
Total Expenditures
$ 28,009
$ 37,024
$ 92,872
$ 106,286
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 28,009
$ 37,023
$ 88,872
$ 100,286
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.
Position Title
2022 Actual
2023 Actual
2024 Adopted Budget
2025 Proposed Budget
RECREATION COORDINATOR
0 0
0.25 0.25
RECREATION SUPERVISOR
0.10 0
0 0
Total
0.10 0
0.25 0.25
There are no changes to the current level of staffing.
FY 2024-25 Proposed Budget
Parks and Recreation
390
Park Facilities
Budget Unit 100-63-612
General Fund - Sports, Safety and Outdoor Recreation - Park Facilities Budget at a Glance
2025 Proposed Budget
Total Revenues
$ 200,020
Total Expenditures
$ 1,541,846
Fund Balance
$
-
General Fund Costs
$ 1,341,826
% Funded by General Fund
87.0%
Total Staffing
3.5 FTE
Program Overview
Blackberry Farm provides the community with recreational space to swim, picnic, participate in ranger-led activities, and walk the Stevens Creek Trail. McClellan Ranch Preserve offers environmental education classes, nature programs, including camps, and creek tours for school groups. It is also the location of the Community Garden program and non-profit operations such as Grassroots Ecology, Santa Clara Valley Audubon Society, UCCE Master Gardeners, and Rolling Hills 4-H Club.
Service Objectives
Blackberry Farm Picnic Grounds and Pools:
Provide the community with two pools for recreational use, swim lessons, and lap swim.
Engage and provide the community with annual Pooch Plunge event.
Increase residential usage of the facility.
Continue to offer Park Ranger-led activities such as interpretive walks, star-gazing events, and implement a Stevens Creek Corridor volunteer program.
McClellan Ranch Preserve:
Continue to offer drop-in visitor hours at the Environmental Education Center and Blacksmith Shop.
Partner with SCVAS, Grassroots Ecology, Watershed Stewardship Program Members, Santa Clara Valley Audubon Society, Rolling Hills 4H and UCCE Master Gardeners in providing public education programs.
Expand programming opportunities for youth and families.
Increase volunteer/docent opportunities at McClellan Ranch.
Continue to develop the community garden programming.
Proposed Budget
It is recommended that City Council approve a budget of $1,541,846 for the Park Facilities program. This represents an increase of $271,482 (21.4%) from the FY 2023-24 Adopted Budget.
FY 2024-25 Proposed Budget
Parks and Recreation
391
The increase is due to increases in Cost Allocation expenses. Matrix Consulting Group updated the Cost Allocation Plan (CAP) based on a CAP study performed in 2023.
The table below shows the service-level reductions for this program.
Grouping
Service-Level
Reduction
Fiscal
Impact
Service-Level Impact Narrative
Operations and
Maintenance
Reduce Park
Ranger Services
$(31,155)
Reduced ranger presence at the Stevens Creek
Corridor, Environmental Education Center, and some
nature-based programs and events
Operations and
Maintenance
Reduce Parks and
Recreation
Expenses
$(5,473)
Elimination of Helping Hands program, removed
budget for overtime, and realign with budget actuals
Fiscal Accountability
Consolidate Swim
Lessons Program
$(14,147)
Consolidate Swim Lessons into BBF Operations,
reducing overall part-time costs and program
supplies
Total
$(51,045)
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by
category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the
Proposed Budget for the current
fiscal year.
Category
2022 Actual
2023 Actual
2024 Adopted Budget
2025 Proposed Budget
Revenues
Use of Money and Property
$ 66,690
$ 44,273
$ 51,257
$ 56,420
Charges for Services
$ 128,517
$ 97,244
$ 116,000
$ 143,600
Total Revenues
$ 195,207
$ 141,517
$ 167,257
$ 200,020
Expenditures
Employee Compensation
$ 432,890
$ 579,506
$ 726,452
$ 678,260
Employee Benefits
$ 100,094
$ 134,397
$ 176,101
$ 222,809
Materials
$ 36,806
$ 35,127
$ 46,883
$ 35,843
Contract Services
$ 81,244
$ 98,827
$ 97,669
$ 111,137
Cost Allocation
$ 261,016
$ 166,140
$ 221,484
$ 491,960
Contingencies
$
-
$
-
$ 1,775
$ 1,837
Total Expenditures
$ 912,050
$ 1,013,997
$ 1,270,364
$ 1,541,846
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 716,843
$ 872,481
$ 1,103,107
$ 1,341,826
Staffing
FY 2024-25 Proposed Budget
Parks and Recreation
392
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.
Position Title
2022 Actual
2023 Actual
2024 Adopted Budget
2025 Proposed Budget
RECREATION COORDINATOR
2.18 1.98
1.98 2.13
RECREATION MANAGER
0 0.35
0.35 0.55
RECREATION SUPERVISOR
0.50 0
0 0
SR OFFICE ASSISTANT
0 0.85
0.85 0.85
Total
2.68 3.18
3.18 3.53
Staffing has been reallocated to better reflect actual time spent in this program.
FY 2024-25 Proposed Budget
Parks and Recreation
393
Administration
Budget Unit 100-63-615
General Fund - Sports, Safety and Outdoor Recreation - Administration Budget at a Glance
2025 Proposed Budget
Total Revenues
$
-
Total Expenditures
$
-
Fund Balance
$
-
General Fund Costs
$
-
% Funded by General Fund
0.0%
Total Staffing
0.0 FTE
Program Overview
In FY 2022-2023, this program was divided and absorbed into the Sports, Safety, and Outdoor Recreation - Park Facilities and Outdoor Recreation programs. A complete discussion of the program can be found under Budget Unit 100-63-612 and 580-63-620. This program will remain in order to maintain historical data, however once all prior year data as listed in the table below is $0, this program will be removed.
Proposed Budget
There is no budget requested for this program.
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by
category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the
Proposed Budget for the current
fiscal year.
FY 2024-25 Proposed Budget
Parks and Recreation
394
Category
2022 Actual
2023 Actual
2024 Adopted Budget
2025 Proposed Budget
Revenues
Total Revenues
$
-
$
-
$
-
$
-
Expenditures
Employee Compensation
$ 19,660
$
-
$
-
$
-
Employee Benefits
$ 8,547
$ 734
$
-
$
-
Materials
$ 145
$ 145
$
-
$
-
Cost Allocation
$ 37,070
$ 23,654
$
-
$
-
Total Expenditures
$ 65,422
$ 24,533
$
-
$
-
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 65,423
$ 24,533
$
-
$
-
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.
Position Title
2022 Actual
2023 Actual
2024 Adopted Budget
2025 Proposed Budget
RECREATION SUPERVISOR
0.45 0
0 0
Total
0.45 0
0 0
There is no staffing associated with this program.
FY 2024-25 Proposed Budget
Parks and Recreation
395
Blackberry Farm Golf Course
Budget Unit 560-63-616
Blackberry Farm - Sports, Safety and Outdoor Recreation - Blackberry Farm Golf Course Budget at a Glance
2025 Proposed Budget
Total Revenues
$ 688,000
Total Expenditures
$ 566,423
Fund Balance
$ 121,577
General Fund Costs
$
-
% Funded by General Fund
0.0%
Total Staffing
1.7 FTE
Program Overview
Blackberry Farm Golf Course provides a nine-hole golf facility to the community that serves all ages.
Service Objectives
Increase the golfer base through leagues, high school golf partnerships, and Youth on Course participation.
Continue to offer special events such as Glow Night Golf and the Spring Swing Scramble.
Continue to provide exceptional customer service in the Golf Pro Shop where customers may rent golf clubs or purchase golfing accessories and concessions.
Proposed Budget
It is recommended that City Council approve a budget of $566,423 for the Blackberry Farm Golf Course program. This represents a decrease of $75,919 (-11.8%) from the FY 2023-24 Adopted Budget.
The decrease is due to the reallocation of the maintenance budget for the Blackberry Farm Golf Course to Public Works, under 560-84-268.
The table below shows the service-level reductions for this program.
Grouping
Service-Level Reduction
Fiscal
Impact
Service-Level Impact Narrative
Operations and
Maintenance
Shift Credit Card Fees to
Customers
$(11,791)
Customers would pay credit card
transaction fees
Operations and
Maintenance
Reduce Parks and Recreation
Expenses
$(401)
Removed budget for overtime
Total
$(12,192)
FY 2024-25 Proposed Budget
Parks and Recreation
396
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by
category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the
Proposed Budget for the current
fiscal year.
Category
2022 Actual
2023 Actual
2024 Adopted Budget
2025 Proposed Budget
Revenues
Use of Money and Property
$ 47,675
$ 46,423
$ 51,250
$ 47,000
Charges for Services
$ 555,104
$ 570,038
$ 469,000
$ 641,000
Total Revenues
$ 602,779
$ 616,461
$ 520,250
$ 688,000
Expenditures
Employee Compensation
$ 139,339
$ 193,073
$ 224,345
$ 255,334
Employee Benefits
$ 6,297
$ 46,104
$ 64,171
$ 101,702
Materials
$ 116,539
$ 21,470
$ 17,952
$ 17,634
Contract Services
$ 281,992
$ 296,986
$ 247,111
$ 10,320
Cost Allocation
$ 47,903
$ 87,601
$ 85,430
$ 178,258
Other Financing Uses
$ 2,832
$ 2,832
$ 2,832
$ 2,832
Contingencies
$
-
$
-
$ 501
$ 343
Total Expenditures
$ 594,902
$ 648,066
$ 642,342
$ 566,423
Fund Balance
$ 87,870
$ (31,604)
$ (122,092)
$ 121,577
General Fund Costs
$ 79,992
$
-
$
-
$
-
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.
Position Title
2022 Actual
2023 Actual
2024 Adopted Budget
2025 Proposed Budget
OFFICE ASSISTANT
0 0
0 0.50
RECREATION COORDINATOR
1.00 0.65
0.65 0.65
RECREATION MANAGER
0 0.30
0.30 0.35
RECREATION SUPERVISOR
0.15 0
0 0
SR OFFICE ASSISTANT
0 0.15
0.15 0.15
Total
1.15 1.10
1.10 1.65
Staffing has been reallocated to better reflect actual time spent in this program.
FY 2024-25 Proposed Budget
Parks and Recreation
397
Outdoor Recreation
Budget Unit 580-63-620
Recreation Program - Sports, Safety and Outdoor Recreation - Outdoor Recreation Budget at a Glance
2025 Proposed Budget
Total Revenues
$ 886,000
Total Expenditures
$ 965,666
Fund Balance
$ (79,666)
General Fund Costs
$
-
% Funded by General Fund
0.0%
Total Staffing
1.8 FTE
Program Overview
This program encompasses the coordination and delivery of a wide range of sports, fitness, and outdoor activities for youth and adults.
Service Objectives
Coordinate spring, summer, and fall adult softball leagues.
Increase adult sports league programming.
Provide sports, dance, fitness, and wellness classes for youth, teens, and adults.
Provide sports, fitness, and outdoor camps for youth and teens.
Provide a summer nature and science program.
Manage user group field rentals under the Cupertino Union School District/City Joint Use Agreement.
Increase nature, blacksmithing, and environmental classes for parent/child, teens, and adults.
Offer fee-based gardening programs for youth and adults.
Proposed Budget
It is recommended that City Council approve a budget of $965,666 for the Outdoor Recreation program. This represents a decrease of $121,327 (-11.2%) from the FY 2023-24 Adopted Budget.
The decrease is due to reductions in Cost Allocation expenses and reallocation of staff time. Matrix Consulting Group updated the Cost Allocation Plan (CAP) based on a CAP study performed in 2023.
The table below shows the service-level reductions for this program.
FY 2024-25 Proposed Budget
Parks and Recreation
398
Grouping
Service-Level Reduction
Fiscal Impact
Service-Level Impact Narrative
Operations and
Maintenance
Reduce Parks and
Recreation Expenses
$(2,249)
Removed budget for overtime and reduction
aligns budget with actuals
Fiscal
Accountability
Consolidate Swim
Lessons Program
$(72,971)
Consolidate Swim Lessons into BBF
Operations, reducing overall part-time costs
and program supplies
Total
$(75,220)
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by
category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the
Proposed Budget for the current
fiscal year.
Category
2022 Actual
2023 Actual
2024 Adopted Budget
2025 Proposed Budget
Revenues
Use of Money and Property
$ 145,878
$ 151,060
$ 150,000
$ 150,000
Charges for Services
$ 293,839
$ 435,543
$ 489,775
$ 736,000
Total Revenues
$ 439,717
$ 586,603
$ 639,775
$ 886,000
Expenditures
Employee Compensation
$ 195,015
$ 226,174
$ 381,115
$ 269,917
Employee Benefits
$ 70,281
$ (35,513)
$ 112,225
$ 128,420
Materials
$ 4,746
$ 10,072
$ 15,158
$ 12,459
Contract Services
$ 123,485
$ 230,331
$ 375,123
$ 420,800
Cost Allocation
$ 170,677
$ 115,554
$ 144,967
$ 105,143
Other Financing Uses
$ 53,526
$ 23,529
$ 53,526
$ 23,529
Contingencies
$
-
$
-
$ 4,879
$ 5,398
Total Expenditures
$ 617,730
$ 570,147
$ 1,086,993
$ 965,666
Fund Balance
$ 628,795
$ 392,455
$ (447,218)
$ (79,666)
General Fund Costs
$ 806,809
$ 376,000
$
-
$
-
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.
FY 2024-25 Proposed Budget
Parks and Recreation
399
Position Title
2022 Actual
2023 Actual
2024 Adopted Budget
2025 Proposed Budget
RECREATION COORDINATOR
1.70 0.45
1.40 1.30
RECREATION MANAGER
0 0.30
0.70 0.45
RECREATION SUPERVISOR
0.15 0.30
0 0
Total
1.85 1.05
2.10 1.75
Staffing has been reallocated to better reflect actual time spent in this program.
FY 2024-25 Proposed Budget
Parks and Recreation
400
Sports Center Operations
Budget Unit 570-63-621
Sports Center - Sports, Safety and Outdoor Recreation - Sports Center Operations Budget at a Glance
2025 Proposed Budget
Total Revenues
$ 1,445,000
Total Expenditures
$ 1,659,888
Fund Balance
$ (214,888)
General Fund Costs
$
-
% Funded by General Fund
0.0%
Total Staffing
2.1 FTE
Program Overview
The Cupertino Sports Center offers a variety of health and wellness activities including a full fitness center, assortment of fitness classes, youth sports classes, and variety of racquet sports, including tennis, table tennis, pickle ball, and badminton classes, camps, and programs.
Service Objectives
Increase memberships, participation in fitness classes, and enrollment in contract camps and classes.
Market programs through social media, the recreation schedule, electronic sign on Stevens Creek Blvd., and the City website.
Collaborate with Public Works to ensure successful implementation of Capital Improvement Projects.
Explore new program offerings.
Proposed Budget
It is recommended that City Council approve a budget of $1,659,888 for the Sports Center Operations program.
This represents a decrease of $1,180,391 (-41.6%) from the FY 2023-24 Adopted Budget.
The decrease stems from adjustments made to the registration procedures for Lifetime Tennis, DBA Lifetime Activities programs, classes, camps, and private lessons, leading to reduced Contract Services expenditures.
These adjustments lower direct costs for the City and enhance the efficiency of revenue collection and recording for these programs.
The table below shows the service-level reductions for this program.
FY 2024-25 Proposed Budget
Parks and Recreation
401
Grouping
Service-Level Reduction
Fiscal
Impact
Service-Level Impact Narrative
Operations and
Maintenance
Shift Credit Card Fees to
Customers
$(95,513)
Customers would pay credit card
transaction fees
Operations and
Maintenance
Reduce Parks and Recreation
Expenses
$(1,355)
Removed budget for overtime
Total
$(96,868)
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by
category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the
Proposed Budget for the current
fiscal year.
Category
2022 Actual
2023 Actual
2024 Adopted Budget
2025 Proposed Budget
Revenues
Use of Money and Property
$ 345,180
$ 360,116
$ 375,000
$ 375,000
Charges for Services
$ 2,451,149
$ 2,756,264
$ 2,250,000
$ 1,070,000
Miscellaneous Revenue
$
-
$ 1,200
$
-
$
-
Total Revenues
$ 2,796,329
$ 3,117,580
$ 2,625,000
$ 1,445,000
Expenditures
Employee Compensation
$ 272,275
$ 311,063
$ 404,557
$ 350,322
Employee Benefits
$ 66,695
$ (29,686)
$ 124,854
$ 136,895
Materials
$ 24,295
$ 54,932
$ 38,144
$ 36,970
Contract Services
$ 2,194,486
$ 2,321,162
$ 2,039,983
$ 677,150
Cost Allocation
$ 229,894
$ 171,128
$ 192,546
$ 435,164
Other Financing Uses
$ 14,218
$ 14,487
$ 14,218
$ 14,487
Contingencies
$
-
$
-
$ 25,977
$ 8,900
Total Expenditures
$ 2,801,863
$ 2,843,086
$ 2,840,279
$ 1,659,888
Fund Balance
$ (5,533)
$ 274,494
$ (215,279)
$ (214,888)
General Fund Costs
$
-
$
-
$
-
$
-
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.
FY 2024-25 Proposed Budget
Parks and Recreation
402
Position Title
2022 Actual
2023 Actual
2024 Adopted Budget
2025 Proposed Budget
OFFICE ASSISTANT
1.00 1.00
1.00 0.50
RECREATION COORDINATOR
1.00 0.80
0.85 1.00
RECREATION MANAGER
0 0
0.55 0.55
RECREATION SUPERVISOR
0.45 0.70
0 0
Total
2.45 2.50
2.40 2.05
Staffing has been reallocated to better reflect actual time spent in this program.
FY 2024-25 Proposed Budget
Parks and Recreation
403
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FY 2024-25 Proposed Budget
Parks and Recreation
404