Community Development
FY 2024-25 Proposed Budget
Community Development
405
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FY 2024-25 Proposed Budget
Community Development
406
Department Overview
Budget Units
Budget Unit
Program
2025 Proposed Budget
Community Development
$ 413,577
100-70-700
Community Development Administration
$ 413,577
Planning
$ 4,561,755
100-71-701
Current Planning
$ 3,334,528
100-71-702
Mid and Long Term Planning
$ 1,227,227
Housing Services
$ 1,554,193
260-72-707
CDBG General Admin
$ 185,643
260-72-709
CDBG Capital/Housing Projects
$ 460,487
260-72-710
CDBG Public Service Grants
$ 55,028
265-72-711
BMR Affordable Housing Fund
$ 722,539
100-72-712
Human Service Grants
$ 130,496
Building
$ 4,848,065
100-73-713
General Building
$ 1,081,716
100-73-714
Building Plan Review
$ 2,296,591
100-73-715
Building Code Enforcement
$ 1,397,461
100-73-718
Muni Code Enforcement
$ 72,297
Code Enforcement
$ 1,507,061
100-74-202
Code Enforcement
$ 1,507,061
Total
$ 12,884,651
FY 2024-25 Proposed Budget
Community Development
407
Budget at a Glance
2025 Proposed Budget
Total Revenues
$ 10,030,988
Total Expenditures
$ 12,884,651
Fund Balance
$ 3,335,610
General Fund Costs
$ 6,189,273
% Funded by General Fund
48.0%
Total Staffing
34.3 FTE
Organization
Benjamin Fu
, Director of Community Development
As part of an expenditure reduction strategy, the following vacant positions are recommended to be eliminated from the budget:
Planning Intern (PT)
FY 2024-25 Proposed Budget
Community Development
408
Performance Measures
Goal: Review and guide development activity to ensure compliance with relevant codes and policies, and alignment with community values to promote and enhance Cupertino's community-wide quality of life.
Benefit: Cupertino is a thriving city to live, work, learn and play.
Performance Measure
FY 2022
July-June
FY 2023
July-
June
FY 2024
July-Dec
Ongoing
Target
Building permit applications shall be plan reviewed
within 15 business days.
87%
80%
82%
80%
Customer/Applicants visiting the Building Permit
Counter shall be assisted within 15 minutes
83%
90%
92%
80%
Applicants visiting the Planning Counter shall be
assisted within 15 minutes
87%
98%
96%
50%
Building permit applications reviewed/issued over-the-
counter (OTC)
60%
62%
61%
75%
Below market rate rental and purchase vacancies filled
24 20
8 15 per
year
Average number of days to initiate investigation of
code complaints
0.19 0.54
0.46 < 7
Code enforcement cases resolved without issuance of
citations
91%
93%
92%
80%
Landlord-tenant counseling and dispute resolution
cases provided
57 25
38 100 per
year
Public Outreach Events
2 15
9 12 per
year
Funds received from Community Block Grant (CDBG)
federal entitlement program
$412,800
$388,459
$358,910
Comply
with
HUD's
annual
timeliness
test
FY 2024-25 Proposed Budget
Community Development
409
Workload Indicators
Planning Division
Workload Indicator
FY 2022
July-June
FY 2023
July-June
FY 2024
July-Dec
Number of preliminary reviews
142
127
21 Number of planning applications received
301
232
95 Number of planning counter inquiries
217*
1,223
644
Housing Services Division
Workload Indicator
FY 2022
July-June
FY 2023
July-June
FY 2024
July-Dec
Number of BMR rental and ownership vacancies filled
24 20
8 Number of landlord tenant counseling and dispute cases received
57 25
38 Number of annual HUD documents (CAPER, Action Plan,
Consolidated Plan) completed
2 2
1 Housing and Human Services Grant Funds inquiries
9 10
3*
*For FY 2024, the City only accepted applications for Capital Housing Projects. Public service funds operate on a multi-year cycle and will be made available during the FY 2025 funding cycle.
Building Division
Workload Indicator
FY 2022
July-June
FY 2023
July-June
FY 2024
July-Dec
Number of permits received
2,380
2,618
1,324
Number of inspections requested
11,906
15,181
8,406
Number of building counter inquiries
406*
2,310
1,755
* In-person appointments started July 15, 2021, the counters were temporarily closed in January 10, 2022, due to the surge of the Omicron variant of Covid-19.
Proposed Budget
FY 2024-25 Proposed Budget
Community Development
410
Proposed Budget
It is recommended that City Council approve a budget of $12,884,651 for the Community Development department. This represents a decrease of $385,986 (-2.9%) from the FY 2023-24 Adopted Budget.
The decrease is due to reductions in Cost Allocation expenses. Matrix Consulting Group updated the Cost Allocation Plan (CAP) based on a CAP study performed in 2023.
The following table illustrates the Service-Level Reductions for the department.
Grouping
Service-Level Reduction
Fiscal
Impact
Service-Level Impact Narrative
Operations and
Maintenance
Reduce Part-Time Staffing,
Reclassify Positions and Reduce
Recruitment Advertising
$(18,403)
Reduction of part-time positions in CDD. This
could cause a delay and decrease in the
operations of the permit counter and the
ability to provide historic levels of customer
service to resident and community members
on all matters related to the Community
Development Department.
Operations and
Maintenance
Reduce Conferences and Training
$(10,691)
The decrease in conference attendance and
training opportunities for staff might result in
staff being less updated on current changes,
new developments, and best practices within
their field. The reduction could potentially
lead to higher staff turnover rates. The
department is continuing to offer training by
exploring and taking advantage of local and
virtual opportunities.
Operations and
Maintenance
Shift Credit Card Fees to
Customers
$(57,500)
Customers would pay a credit card
transaction fee for any payments made using
a credit card. currently, the City does not
charge credit card fees to customers. Many
jurisdictions charge customers a credit card
transaction fee for any payments made using
a credit card.
Total
$(68,191)
The following table shows the special project for the department.
FY 2024-25 Proposed Budget
Community Development
411
Special Project
Appropriations
Revenue
Funding
Source
Description
Strategic
Goal
Sign Ordinance Update
$200,000
$200,000
General Fund
City Work Program
Project. Update Sign
Ordinance
Quality of
Life
FY 2024-25 Proposed Budget
Community Development
412
Proposed Expenditures by Division
Department Expenditure History
Revenues and Expenditures
37.6%
35.4%
12.1%
11.7%
Building
Planning
Housing Services
Code Enforcement
Community Development
$12.6M
$11.7M
$13.3M
$12.9M
2022 Actual
2023 Actual
2024 Adopted Budget
2025 Proposed Budget
FY 2024-25 Proposed Budget
Community Development
413
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by
category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the
Proposed Budget for the current
fiscal year.
Category
2022 Actual
2023 Actual
2024 Adopted Budget
2025 Proposed Budget
Revenues
Other Taxes
$ 36,000
$ 170,824
$ 4,532,926
$ 4,532,926
Licenses and Permits
$ 4,111,278
$ 4,064,397
$ 4,235,000
$ 3,635,000
Use of Money and Property
$ 2,162
$ 1,987
$ 3,300
$ 7,944
Intergovernmental Revenue
$ 787,172
$ 249,229
$ 638,886
$ 268,437
Charges for Services
$ 1,302,314
$ 1,003,806
$ 935,000
$ 949,631
Fines and Forfeitures
$ 182,106
$ 134,714
$ 225,000
$ 215,000
Miscellaneous Revenue
$ 49,185
$ 88,652
$ 55,050
$ 55,050
Other Financing Sources
$ 293,116
$ 272,396
$ 367,000
$ 367,000
Transfers In
$ 790,000
$
-
$
-
$
-
Total Revenues
$ 7,553,333
$ 5,986,005
$ 10,992,162
$ 10,030,988
Expenditures
Employee Compensation
$ 4,101,091
$ 4,251,856
$ 5,123,548
$ 5,065,540
Employee Benefits
$ 1,810,405
$ 1,608,597
$ 2,317,637
$ 2,523,678
Materials
$ 982,281
$ 651,455
$ 1,121,866
$ 1,032,960
Contract Services
$ 472,194
$ 558,901
$ 565,580
$ 299,800
Cost Allocation
$ 3,655,807
$ 3,196,843
$ 3,111,654
$ 2,833,625
Special Projects
$ 1,031,548
$ 805,938
$ 100,000
$ 200,000
Other Financing Uses
$ 569,977
$ 619,687
$ 925,000
$ 925,000
Contingencies
$ 4,990
$ 277
$ 5,352
$ 4,048
Total Expenditures
$ 12,628,293
$ 11,693,554
$ 13,270,637
$ 12,884,651
Fund Balance
$ (610,957)
$ (602,571)
$ 3,492,324
$ 3,335,610
General Fund Costs
$ 4,464,007
$ 5,104,982
$ 5,770,799
$ 6,189,273
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.
FY 2024-25 Proposed Budget
Community Development
414
Position Title
2022
Actual
2023
Actual
2024 Adopted
Budget
2025 Proposed
Budget
ADMINISTRATIVE ASSISTANT
1.75 1.75
1.75 1.75
ASSISTANT PLANNER
2.00 2.00
3.00 2.00
ASSIST DIR OF COMMITY DEV
1.00 1.00
1.00 1.00
ASSOCIATE PLANNER
3.00 5.00
5.00 5.00
BUILDING INSPECTOR
3.92 3.92
3.92 3.92
BUILDING OFFICIAL
0 0
1.00 1.00
CODE ENFORCEMENT OFFICER
1.00 2.00
2.00 2.00
DEPUTY BUILDING OFFICIAL
1.00 1.00
1.00 1.00
DIRECTOR OF COMM
DEVELOPMENT
0.94 0.94
0.94 0.94
MANAGEMENT ANALYST
1.00 1.00
1.00 1.00
OFFICE ASSISTANT
1.00 2.00
1.00 1.00
PERMIT CENTER MANAGER
1.00 1.00
0 0
PERMIT TECHNICIAN
4.00 4.00
4.00 4.00
PLAN CHECK ENGINEER
2.00 2.00
2.00 2.00
PLANNING MANAGER
1.90 1.90
1.90 2.00
SENIOR HOUSING COORDINATOR
0 0
0 0.80
SENIOR PLANNER
4.00 5.00
1.90 1.90
SR BUILDING INSPECTOR
0.98 0.98
0.98 0.98
SR CODE ENFORCEMENT OFFICER
2.00 2.00
2.00 2.00
Total
32.49 37.49
34.39 34.29
FY 2024-25 Proposed Budget
Community Development
415
Community Development Administration
Budget Unit 100-70-700
General Fund - Community Development - Community Development Administration Budget at a Glance
2025 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 413,577
Fund Balance
$
-
General Fund Costs
$ 413,577
% Funded by General Fund
100.0%
Total Staffing
0.5 FTE
Program Overview
The Community Development Administration program manages general office and oversight functions for the Community Development Department.
Service Objectives
Coordinate and direct general office affairs related to community development functions.
Manage professional and administrative staff.
Prepare and implement the department budget.
Coordinate as necessary with other departments in the City.
Review and evaluate City and department goals and objectives.
Proposed Budget
It is recommended that City Council approve a budget of $413,577 for the Community Development Administration program. This represents a decrease of $157,307 (-27.6%) from the FY 2023-24 Adopted Budget.
The decrease is mainly due to reductions in Cost Allocation expenses. Matrix Consulting Group updated the Cost Allocation Plan (CAP) based on a CAP study performed in 2023.
The table below shows the service-level reductions for this program.
FY 2024-25 Proposed Budget
Community Development
416
Grouping
Service-Level
Reduction
Fiscal
Impact
Service-Level Impact Narrative
Operations and
Maintenance
Reduce Conferences
and Training
$(686)
Reduced conference attendance, trainings, and
meeting expenses. Thus, resulting in reduced service
level and response time. Reduction could potentially
lead to higher staff turnover rates. The department is
continuing to offer training by exploring and taking
advantage of local and virtual opportunities.
Operations and
Maintenance
Shift Credit Card Fees
to Customer
$(57,500)
Decrease bank charge contract services. Customers
would pay a credit card transaction fee for any
payments made using a credit card. Currently, the
City does not charge credit card fees to customers.
Many jurisdictions charge customers a credit card
transaction fee for any payments made using a credit
card.
Total
$(58,186)
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by
category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the
Proposed Budget for the current
fiscal year.
Category
2022 Actual
2023 Actual
2024 Adopted Budget
2025 Proposed Budget
Revenues
Transfers In
$ 200,000
$
-
$
-
$
-
Total Revenues
$ 200,000
$
-
$
-
$
-
Expenditures
Employee Compensation
$ 101,293
$ 96,867
$ 116,408
$ 110,446
Employee Benefits
$ 39,247
$ 35,699
$ 49,197
$ 49,688
Materials
$ 1,662
$ 3,694
$ 12,786
$ 8,154
Contract Services
$ 158,670
$ 144,679
$ 57,500
$
-
Cost Allocation
$ 652,087
$ 572,700
$ 334,114
$ 245,187
Special Projects
$ 97,016
$ 126,047
$
-
$
-
Contingencies
$
-
$ 277
$ 879
$ 102
Total Expenditures
$ 1,049,975
$ 979,963
$ 570,884
$ 413,577
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 849,975
$ 979,963
$ 570,884
$ 413,577
Staffing
FY 2024-25 Proposed Budget
Community Development
417
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.
Position Title
2022
Actual
2023
Actual
2024 Adopted
Budget
2025 Proposed
Budget
DIRECTOR OF COMM
DEVELOPMENT
0.30 0.30
0.30 0.30
MANAGEMENT ANALYST
0.20 0.20
0.20 0.20
Total
0.50 0.50
0.50 0.50
There are no changes to the current level of staffing.
FY 2024-25 Proposed Budget
Community Development
418
Current Planning
Budget Unit 100-71-701
General Fund - Planning - Current Planning
Budget at a Glance
2025 Proposed Budget
Total Revenues
$ 1,222,673
Total Expenditures
$ 3,334,528
Fund Balance
$
-
General Fund Costs
$ 2,111,855
% Funded by General Fund
63.3%
Total Staffing
9.4 FTE
Program Overview
The Current Planning program serves to review projects and implement City ordinances, land use plans and the General Plan goals and objectives through the planning review and building plan check processes.
Service Objectives
Maintain a high level of customer service.
Provide assistance at the public counter, over the telephone, or via email.
Implement the City's General Plan, land use plans and Zoning Ordinance.
Evaluate Planning applications for consistency with City ordinance, General Plan goals, and applicable State and Federal regulations.
Coordinate internal review of Planning applications with other City departments.
Conduct environmental review of projects in compliance with California Environmental Quality Act (CEQA) and applicable regional, State and Federal regulations.
Provide technical analysis and recommendations to the Council, Planning Commission and Design Review Committee.
Review building permits to ensure implementation of zoning requirements, environmental mitigation measures and planning entitlement conditions of approval.
Proposed Budget
It is recommended that City Council approve a budget of $3,334,528 for the Current Planning program. This
represents a decrease of $71,518 (-2.1%) from the FY 2023-24 Adopted Budget.
The decrease is due to a due a part time position proposed for elimination.
The table below shows Service-Level Reductions for this program.
FY 2024-25 Proposed Budget
Community Development
419
Grouping
Service-Level
Reduction
Fiscal
Impact
Service-Level Impact Narrative
Operations and
Maintenance
Reduce Conferences
and Training
$(3,010)
Reduced conference attendance, trainings, and
meeting expenses. Thus, resulting in reduced
service level and response time. Reduction could
potentially lead to higher staff turnover rates. The
department is continuing to offer training by
exploring and taking advantage of local and virtual
opportunities.
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by
category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the
Proposed Budget for the current
fiscal year.
Category
2022 Actual
2023 Actual
2024 Adopted Budget
2025 Proposed Budget
Revenues
Charges for Services
$ 1,281,589
$ 934,481
$ 825,000
$ 829,373
Miscellaneous Revenue
$ 43,924
$ 40,570
$ 51,300
$ 51,300
Other Financing Sources
$ 292,516
$ 272,396
$ 342,000
$ 342,000
Total Revenues
$ 1,618,029
$ 1,247,447
$ 1,218,300
$ 1,222,673
Expenditures
Employee Compensation
$ 967,537
$ 902,953
$ 1,361,035
$ 1,295,740
Employee Benefits
$ 394,579
$ 296,845
$ 595,831
$ 625,489
Materials
$ 6,123
$ 15,401
$ 17,164
$ 4,351
Contract Services
$ 212
$ 60,583
$ 2,000
$ 220
Cost Allocation
$ 1,072,790
$ 858,254
$ 879,776
$ 858,671
Special Projects
$ 371,437
$ 60,958
$
-
$
-
Other Financing Uses
$ 301,508
$ 243,267
$ 550,000
$ 550,000
Contingencies
$ 200
$
-
$ 240
$ 57
Total Expenditures
$ 3,114,386
$ 2,438,261
$ 3,406,046
$ 3,334,528
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 1,496,358
$ 1,190,816
$ 2,187,746
$ 2,111,855
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.
FY 2024-25 Proposed Budget
Community Development
420
Position Title
2022
Actual
2023
Actual
2024 Adopted
Budget
2025 Proposed
Budget
ADMINISTRATIVE ASSISTANT
0.60 0.60
0.60 0.60
ASSISTANT PLANNER
2.00 2.00
2.10 2.00
ASSOCIATE PLANNER
2.40 3.25
3.25 3.25
DIRECTOR OF COMM
DEVELOPMENT
0.28 0.28
0.28 0.28
MANAGEMENT ANALYST
0.40 0.40
0.40 0.40
OFFICE ASSISTANT
0 0.50
0 0
PERMIT TECHNICIAN
1.00 1.00
1.00 1.00
PLANNING MANAGER
0.50 0.50
0.50 0.40
SENIOR HOUSING COORDINATOR
0 0
0 0.10
SENIOR PLANNER
1.40 1.65
1.35 1.35
Total
8.58 10.18
9.48 9.38
As part of an expenditure reduction strategy, the following vacant positions are being removed from the budget:
Planning Intern (PT)
FY 2024-25 Proposed Budget
Community Development
421
Mid and Long Term Planning
Budget Unit 100-71-702
General Fund - Planning - Mid and Long Term Planning
Budget at a Glance
2025 Proposed Budget
Total Revenues
$ 138,750
Total Expenditures
$ 1,227,227
Fund Balance
$
-
General Fund Costs
$ 1,088,477
% Funded by General Fund
88.7%
Total Staffing
3.5 FTE
Program Overview
The Mid-and Long-Term Planning program assists the community in preparing, reviewing and amending documents including the General Plan, Specific Plans, Conceptual Plans, and the Municipal Code, including the Zoning Ordinance. Additionally, the program anticipates and evaluates trends, and develops strategies and plans to help the City address change.
Service Objectives
Review and amend the City's General Plan, Housing Element, and Municipal Code, including the Zoning Ordinance, Specific, Conceptual and Master Plans.
Ensure City processes and regulations are in compliance with State and Federal regulations, including the California Environmental Quality Act (CEQA).
Review and implement policies in the General Plan, Housing Element, Zoning Ordinance, Specific, Conceptual and Master Plans.
Coordinate with various local, regional, State and Federal agencies on projects.
Facilitate the planning and implementation of the City Council's annual community development goals and objectives.
Proposed Budget
It is recommended that City Council approve a budget of $1,227,227 for the Mid and Long Term Planning program. This represents a decrease of $3,379 (-0.3%) from the FY 2023-24 Adopted Budget.
This budget is relatively unchanged from the prior fiscal year.
Special Projects
The following table shows the special projects for the fiscal year.
FY 2024-25 Proposed Budget
Community Development
422
Special Project
Appropriations
Revenue
Funding
Source
Description
Strategic
Goal
Sign Ordinance Update
$200,000
$200,000
General Fund
City Work Program
Project. Update Sign
Ordinance
Quality of
Life
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by
category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the
Proposed Budget for the current
fiscal year.
Category
2022 Actual
2023 Actual
2024 Adopted Budget
2025 Proposed Budget
Revenues
Intergovernmental Revenue
$
-
$ 52,613
$
-
$
-
Charges for Services
$ 9,387
$ 58,913
$ 110,000
$ 110,000
Miscellaneous Revenue
$
-
$
-
$ 3,750
$ 3,750
Other Financing Sources
$
-
$
-
$ 25,000
$ 25,000
Transfers In
$ 590,000
$
-
$
-
$
-
Total Revenues
$ 599,387
$ 111,526
$ 138,750
$ 138,750
Expenditures
Employee Compensation
$ 455,871
$ 530,985
$ 564,634
$ 560,593
Employee Benefits
$ 182,470
$ 179,264
$ 245,448
$ 255,942
Materials
$ 3,834
$ 4,270
$ 12,587
$ 3,214
Contract Services
$
-
$ (4,345)
$ 7,500
$ 7,500
Cost Allocation
$ 317,062
$ 316,560
$ 350,186
$ 199,844
Special Projects
$ 299,121
$ 466,756
$ 50,000
$ 200,000
Contingencies
$
-
$
-
$ 251
$ 134
Total Expenditures
$ 1,258,358
$ 1,493,490
$ 1,230,606
$ 1,227,227
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 658,972
$ 1,381,965
$ 1,091,856
$ 1,088,477
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.
FY 2024-25 Proposed Budget
Community Development
423
Position Title
2022
Actual
2023
Actual
2024 Adopted
Budget
2025 Proposed
Budget
ADMINISTRATIVE ASSISTANT
0.15 0.15
0.15 0.15
ASSOCIATE PLANNER
0.60 1.75
1.75 1.75
DIRECTOR OF COMM
DEVELOPMENT
0.24 0.24
0.24 0.24
MANAGEMENT ANALYST
0.20 0.20
0.20 0.20
PLANNING MANAGER
0.60 0.60
0.60 0.60
SENIOR PLANNER
1.70 1.55
0.55 0.55
Total
3.49 4.49
3.49 3.49
There are no changes to the current level of staffing.
FY 2024-25 Proposed Budget
Community Development
424
CDBG General Admin
Budget Unit 260-72-707
CDBG - Housing Services - CDBG General Admin
Budget at a Glance
2025 Proposed Budget
Total Revenues
$ 38,131
Total Expenditures
$ 185,643
Fund Balance
$ (147,512)
General Fund Costs
$
-
% Funded by General Fund
0.0%
Total Staffing
0.7 FTE
Program Overview
The General Administration of the Community Development Block Grant (CDBG) federal entitlement program is reserved for program administration costs to cover salary and benefits of staff who operate the CDBG program. The CDBG program is a federal entitlement program which serves low- and moderate- income Cupertino residents. CDBG program administration costs represent 20% of the City's annual federal CDBG allocation plus prior year program income.
Service Objectives
Prepare and submit an Annual Plan to the US Department of Housing and Urban Development (HUD).
Prepare and submit annual Consolidated Annual Performance and Evaluation Report (CAPER) to HUD.
Prepare and submit a five-year Consolidated Plan to HUD.
Meet quarterly with Santa Clara County CDBG Coordinators.
Conduct four-eight public hearings per year to allocate CDBG funding, review Annual Plan, CAPER, and Consolidated Plan.
Provide technical assistance to grantees and applicants.
Monitor grantees for compliance with federal regulations.
Proposed Budget
It is recommended that City Council approve a budget of $185,643 for the CDBG General Admin program. This represents an increase of $53,573 (40.6%) from the FY 2023-24 Adopted Budget.
The increase is due to salary and benefits increase from a reallocation of staff.
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by
category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the
Proposed Budget for the current
fiscal year.
FY 2024-25 Proposed Budget
Community Development
425
Category
2022 Actual
2023 Actual
2024 Adopted Budget
2025 Proposed Budget
Revenues
Intergovernmental Revenue
$ 414,065
$ 71,338
$ 73,371
$ 38,131
Total Revenues
$ 414,065
$ 71,338
$ 73,371
$ 38,131
Expenditures
Employee Compensation
$ 148,863
$ 80,482
$ 91,674
$ 127,825
Employee Benefits
$ 38,568
$ 29,409
$ 40,396
$ 57,818
Materials
$ 124,306
$ 37,593
$
-
$
-
Total Expenditures
$ 311,737
$ 147,484
$ 132,070
$ 185,643
Fund Balance
$ 102,328
$ (76,146)
$ (58,699)
$ (147,512)
General Fund Costs
$
-
$
-
$
-
$
-
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.
Position Title
2022
Actual
2023
Actual
2024 Adopted
Budget
2025 Proposed
Budget
ASSISTANT PLANNER
0 0
0.10 0
PLANNING MANAGER
0.39 0.39
0.39 0.50
SENIOR HOUSING
COORDINATOR
0 0
0 0.20
SENIOR PLANNER
0.10 0.20
0 0
Total
0.49 0.59
0.49 0.70
There are no changes to the current level of staffing.
FY 2024-25 Proposed Budget
Community Development
426
CDBG Capital/Housing Projects
Budget Unit 260-72-709
CDBG - Housing Services - CDBG Capital/Housing Projects Budget at a Glance
2025 Proposed Budget
Total Revenues
$ 159,650
Total Expenditures
$ 460,487
Fund Balance
$ (300,837)
General Fund Costs
$
-
% Funded by General Fund
0.0%
Total Staffing
FTE
Program Overview
This portion of the Community Development Block Grant (CDBG) federal entitlement program is reserved for grants and loans to non-profit developers and agencies for eligible activities such as public improvements, property acquisition for affordable housing, rehabilitation of affordable units, and development of affordable housing. CDBG Capital/Housing costs represent 65% of the City's annual federal CDBG allocation plus prior year program income.
Service Objectives
Issue Requests for Proposals (RFPs) on an annual basis for Capital/Housing Projects.
Review applications and make funding recommendations to Housing Commission and City Council.
On a quarterly basis, monitor grants, disburse funding, and collect demographic information from each grantee.
Review quarterly reports and reimbursements requests from agencies and enter data into HUD IDIS program.
Coordinate entitlement process with the Planning Division for affordable development projects.
Monitor project progress of grantees through the construction phase.
Coordinate CEQA/NEPA environmental review processes for all affordable developments.
Coordinate preparation of all grant and loan agreements, Deeds of Trust, Promissory Notes, and Regulatory Agreements.
On an annual basis, prepare grant agreements or amendments for each grantee.
Provide technical assistance to grantees and applicants.
Monitor grantees for compliance with federal regulations.
Proposed Budget
It is recommended that City Council approve a budget of $460,487 for the CDBG Capital/Housing Projects program. This budget is unchanged from the prior year.
Revenues and Expenditures
FY 2024-25 Proposed Budget
Community Development
427
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by
category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the
Proposed Budget for the current
fiscal year.
Category
2022 Actual
2023 Actual
2024 Adopted Budget
2025 Proposed Budget
Revenues
Use of Money and Property
$ 2,162
$ 1,987
$ 3,300
$ 7,944
Intergovernmental Revenue
$ 309,995
$ 65,818
$ 460,487
$ 151,706
Total Revenues
$ 312,157
$ 67,805
$ 463,787
$ 159,650
Expenditures
Materials
$ 309,995
$ 65,818
$ 460,487
$ 460,487
Total Expenditures
$ 309,995
$ 65,818
$ 460,487
$ 460,487
Fund Balance
$ 2,162
$ 1,987
$ 3,300
$ (300,837)
General Fund Costs
$
-
$
-
$
-
$
-
Staffing
There is no staffing associated with this program.
FY 2024-25 Proposed Budget
Community Development
428
CDBG Public Service Grants
Budget Unit 260-72-710
CDBG - Housing Services - CDBG Public Service Grants
Budget at a Glance
2025 Proposed Budget
Total Revenues
$ 28,600
Total Expenditures
$ 55,028
Fund Balance
$ (26,428)
General Fund Costs
$
-
% Funded by General Fund
0.0%
Total Staffing
FTE
Program Overview
This portion of the Community Development Block Grant (CDBG) federal entitlement program is reserved for grants to nonprofit agencies serving low- and moderate-income Cupertino residents. The agencies provide services such as food assistance, job training, emergency housing, legal assistance, etc. CDBG Public Services costs represent 15% of the City's annual federal CDBG allocation plus prior year program income.
Service Objectives
Issue Requests for Proposals (RFPs) on a bi- or tri-annual basis for public services programs.
Review applications and make funding recommendations to Housing Commission and City Council.
On a quarterly basis, monitor grants, disburse funding, and collect demographic information from each grantee.
Review quarterly reports and reimbursements requests from agencies and enter data into HUD IDIS program.
On an annual basis, prepare grant agreements or amendments for each grantee.
Provide technical assistance to grantees and applicants.
Monitor grantees for compliance with federal regulations.
Proposed Budget
It is recommended that City Council approve a budget of $55,028 for the CDBG Public Service Grants program.
This budget is unchanged from the prior year.
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by
category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the
Proposed Budget for the current
fiscal year.
FY 2024-25 Proposed Budget
Community Development
429
Category
2022 Actual
2023 Actual
2024 Adopted Budget
2025 Proposed Budget
Revenues
Intergovernmental Revenue
$ 63,112
$ 59,460
$ 55,028
$ 28,600
Total Revenues
$ 63,112
$ 59,460
$ 55,028
$ 28,600
Expenditures
Materials
$ 63,078
$ 59,460
$ 55,028
$ 55,028
Total Expenditures
$ 63,078
$ 59,460
$ 55,028
$ 55,028
Fund Balance
$ 34
$
-
$
-
$ (26,428)
General Fund Costs
$
-
$
-
$
-
$
-
Staffing
There is no staffing associated with this program.
FY 2024-25 Proposed Budget
Community Development
430
BMR Affordable Housing Fund
Budget Unit 265-72-711
BMR Housing - Housing Services - BMR Affordable Housing Fund Budget at a Glance
2025 Proposed Budget
Total Revenues
$ 4,532,926
Total Expenditures
$ 722,539
Fund Balance
$ 3,810,387
General Fund Costs
$
-
% Funded by General Fund
0.0%
Total Staffing
1.0 FTE
Program Overview
This program covers administration of the Below Market Rate (BMR) Housing program.
Service Objectives
Contract with BMR Program Administrator annually for services relating to rental and ownership units.
Prepare and monitor agreement, process monthly reimbursement requests, and provide technical assistance to BMR Program Administrator.
Review and maintain the Policy and Procedures Manual for Administering Deed Restricted Affordable Housing Units (BMR Manual).
Review and maintain the BMR Housing Mitigation Program Procedural Manual (Housing Mitigation Manual)
Proposed Budget
It is recommended that City Council approve a budget of $722,539 for the BMR Affordable Housing Fund program. This represents a decrease of $262,664 (-26.7%) from the FY 2023-24 Adopted Budget.
The decrease is primarily due to decreases in contracts and special projects. The decrease in revenues is due to the
amount of CDBG funds that the City receives which fluctuates each year. The amount is dependent on the City's CDBG allocation from HUD, and that is dependent on a number of other factors such as the budget approved by Congress, etc.
To date,
HUD has not yet released the CDBG entitlement allocations, exact numbers are unknown.
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by
category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the
Proposed Budget for the current
fiscal year.
FY 2024-25 Proposed Budget
Community Development
431
Category
2022 Actual
2023 Actual
2024 Adopted Budget
2025 Proposed Budget
Revenues
Other Taxes
$ 36,000
$ 170,824
$ 4,532,926
$ 4,532,926
Charges for Services
$ 3,040
$ 1,640
$
-
$
-
Miscellaneous Revenue
$ 171
$ 28,082
$
-
$
-
Total Revenues
$ 39,211
$ 200,546
$ 4,532,926
$ 4,532,926
Expenditures
Employee Compensation
$ 150,537
$ 156,825
$ 187,923
$ 172,795
Employee Benefits
$ 72,585
$ 58,574
$ 82,517
$ 79,149
Materials
$ 315,309
$ 319,360
$ 341,655
$ 347,713
Contract Services
$ 29,367
$ 57,477
$ 227,200
$ 20,700
Cost Allocation
$ 100,482
$ 144,366
$ 95,908
$ 102,182
Special Projects
$ 86,412
$ 17,357
$ 50,000
$
-
Total Expenditures
$ 754,692
$ 753,959
$ 985,203
$ 722,539
Fund Balance
$ (715,481)
$ (528,412)
$ 3,547,723
$ 3,810,387
General Fund Costs
$
-
$ 25,000
$
-
$
-
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.
Position Title
2022
Actual
2023
Actual
2024 Adopted
Budget
2025 Proposed
Budget
ASSISTANT PLANNER
0 0
0.80 0
OFFICE ASSISTANT
0 0.50
0 0
PLANNING MANAGER
0.41 0.41
0.41 0.50
SENIOR HOUSING
COORDINATOR
0 0
0 0.50
SENIOR PLANNER
0.80 1.60
0 0
Total
1.21 2.51
1.21 1.00
Staff is being reallocated to better reflect actual time spent in this program.
FY 2024-25 Proposed Budget
Community Development
432
Human Service Grants
Budget Unit 100-72-712
General Fund - Housing Services - Human Service Grants
Budget at a Glance
2025 Proposed Budget
Total Revenues
$ 50,000
Total Expenditures
$ 130,496
Fund Balance
$
-
General Fund Costs
$ 80,496
% Funded by General Fund
61.7%
Total Staffing
FTE
Program Overview
The City of Cupertino sets aside $125,000 from its General Fund for non-profit agencies providing services to low- and moderate-income Cupertino residents. Eligible programs include senior services, homeless services, and others that serve low- and moderate-income residents.
Service Objectives
Issue Requests for Proposals (RFPs) on a bi- or tri-annual basis for public services programs.
Review applications and make funding recommendations to Housing Commission and City Council.
On a quarterly basis, monitor grants, disburse funding, and collect demographic information from each grantee.
Review quarterly reports and reimbursements requests from agencies.
On an annual basis, prepare grant agreements or amendments for each grantee.
Provide technical assistance to grantees and applicants.
Monitor grantees for compliance.
Proposed Budget
It is recommended that City Council approve a budget of $130,496 for the Human Service Grants program.
This represents a decrease of $49,644 (-27.6%) from the FY 2023-24 Adopted Budget.
The decrease is due to decreases in materials.
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by
category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the
Proposed Budget for the current
fiscal year.
FY 2024-25 Proposed Budget
Community Development
433
Category
2022 Actual
2023 Actual
2024 Adopted Budget
2025 Proposed Budget
Revenues
Intergovernmental Revenue
$
-
$
-
$ 50,000
$ 50,000
Total Revenues
$
-
$
-
$ 50,000
$ 50,000
Expenditures
Materials
$ 115,741
$ 112,671
$ 175,000
$ 125,000
Cost Allocation
$ 5,387
$ 5,290
$ 5,140
$ 5,496
Total Expenditures
$ 121,128
$ 117,961
$ 180,140
$ 130,496
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 121,128
$ 117,961
$ 130,140
$ 80,496
Staffing
There is no staffing associated with this program.
FY 2024-25 Proposed Budget
Community Development
434
General Building
Budget Unit 100-73-713
General Fund - Building - General Building
Budget at a Glance
2025 Proposed Budget
Total Revenues
$ 315,000
Total Expenditures
$ 1,081,716
Fund Balance
$
-
General Fund Costs
$ 766,716
% Funded by General Fund
70.9%
Total Staffing
3.1 FTE
Program Overview
The General Building program establishes the minimum requirements to safeguard the public health, safety and general welfare through structural strength, means of egress facilities, stability, accessibility, sanitation, adequate lighting and ventilation and energy conservation; safety to life and property from fire and other hazards aLributed to the built environment; and to provide safety to fire fighters and emergency responders during emergency operations.
Service Objectives
Provide efficient and friendly service that will assist customers with their building permit goals and objectives.
Continue to streamline the workflow process to provide efficient and friendly customer service.
Work proactively to enhance the public interface and information systems.
Continue efforts to create a more effective records management system and land use data system using Geographic Information System (GIS).
Increase staff knowledge through in-house training, meetings, and seminars Proposed Budget
It is recommended that City Council approve a budget of $1,081,716 for the General Building program. This represents an increase of $136,383 (14.4%) from the FY 2023-24 Adopted Budget.
The increase is due to increase in cost allocation. Matrix Consulting Group updated the Cost Allocation Plan (CAP) based on a CAP study performed in 2023.
The table below shows the service-level reductions for this program.
FY 2024-25 Proposed Budget
Community Development
435
Grouping
Service-Level
Reduction
Fiscal
Impact
Service-Level Impact Narrative
Operations and
Maintenance
Reduce Conferences
and Training
$(4,019)
Reduced conference attendance, trainings, and
meeting expenses. Thus, resulting in reduced service
level and response time. Reduction could potentially
lead to higher staff turnover rates. The department is
continuing to offer training by exploring and taking
advantage of local and virtual opportunities.
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by
category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the
Proposed Budget for the current
fiscal year.
Category
2022 Actual
2023 Actual
2024 Adopted Budget
2025 Proposed Budget
Revenues
Licenses and Permits
$ 295,341
$ 269,509
$ 315,000
$ 315,000
Total Revenues
$ 295,341
$ 269,509
$ 315,000
$ 315,000
Expenditures
Employee Compensation
$ 462,806
$ 440,485
$ 458,679
$ 462,726
Employee Benefits
$ 200,639
$ 153,510
$ 205,826
$ 235,381
Materials
$ 7,426
$ 7,355
$ 11,587
$ 7,865
Contract Services
$ 384
$ 420
$
-
$
-
Cost Allocation
$ 326,332
$ 274,264
$ 269,096
$ 375,646
Contingencies
$ 462
$
-
$ 145
$ 98
Total Expenditures
$ 998,049
$ 876,034
$ 945,333
$ 1,081,716
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 702,709
$ 606,525
$ 630,333
$ 766,716
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.
FY 2024-25 Proposed Budget
Community Development
436
Position Title
2022
Actual
2023
Actual
2024 Adopted
Budget
2025 Proposed
Budget
ADMINISTRATIVE ASSISTANT
0.50 0.50
0.50 0.50
ASSIST DIR OF COMMITY DEV
0.60 0.60
0.60 0.60
BUILDING OFFICIAL
0 0
0.20 0.20
DEPUTY BUILDING OFFICIAL
0.20 0.20
0.20 0.20
DIRECTOR OF COMM
DEVELOPMENT
0.12 0.12
0.12 0.12
MANAGEMENT ANALYST
0.20 0.20
0.20 0.20
OFFICE ASSISTANT
0.50 0.50
0.50 0.50
PERMIT CENTER MANAGER
0.20 0.20
0 0
PERMIT TECHNICIAN
0.60 0.60
0.60 0.60
SR BUILDING INSPECTOR
0.20 0.20
0.20 0.20
Total
3.12 3.12
3.12 3.12
There are no changes to the current level of staffing.
FY 2024-25 Proposed Budget
Community Development
437
Building Plan Review
Budget Unit 100-73-714
General Fund - Building - Building Plan Review
Budget at a Glance
2025 Proposed Budget
Total Revenues
$ 1,200,000
Total Expenditures
$ 2,296,591
Fund Balance
$
-
General Fund Costs
$ 1,096,591
% Funded by General Fund
47.7%
Total Staffing
6.7 FTE
Program Overview
The Building Plan Review program is responsible for the timely and accurate review and approval of construction drawings for all residential, commercial and industrial permit applications for buildings and structures to ensure the proposed design meets or exceeds the minimum life safety, plumbing, mechanical, electrical, accessibility, energy and structural safety standards of the California Building Code and all governing local amendments.
Service Objectives
Provide a streamlined building plan review system that will ensure plans comply with all applicable state and local codes and ordinances.
Continue to streamline the internal application processing system and permit review process.
Confer with design professionals on project application and pre-application meetings.
Provide general code information for property owners, design professionals, developers, contractors and the general public.
Assist building inspectors in difficult or unusual code interpretation as it applies to various buildings and structures.
Assist in training of building inspectors and permit technicians in conducting residential and minor commercial plan review.
Proposed Budget
It is recommended that City Council approve a budget of $2,296,591 for the Building Plan Review program.
This represents a decrease of $436 (-0.0%) from the FY 2023-24 Adopted Budget.
This budget is relatively unchanged from the prior fiscal year.
The table below shows Service-Level Reductions for this program.
FY 2024-25 Proposed Budget
Community Development
438
Grouping
Service-Level
Reduction
Fiscal
Impact
Service-Level Impact Narrative
Operations and
Maintenance
Reduce Conferences
and Training
$(2,518)
Reduced conference attendance, trainings, and
meeting expenses. Thus, resulting in reduced service
level and response time. Reduction could potentially
lead to higher staff turnover rates. The department is
continuing to offer training by exploring and taking
advantage of local and virtual opportunities.
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by
category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the
Proposed Budget for the current
fiscal year.
Category
2022 Actual
2023 Actual
2024 Adopted Budget
2025 Proposed Budget
Revenues
Licenses and Permits
$ 1,645,117
$ 1,575,817
$ 1,800,000
$ 1,200,000
Miscellaneous Revenue
$ 5,090
$ 20,000
$
-
$
-
Other Financing Sources
$ 600
$
-
$
-
$
-
Total Revenues
$ 1,650,807
$ 1,595,817
$ 1,800,000
$ 1,200,000
Expenditures
Employee Compensation
$ 778,747
$ 930,184
$ 1,029,511
$ 1,042,991
Employee Benefits
$ 381,057
$ 388,761
$ 483,572
$ 527,699
Materials
$ 9,455
$ 6,404
$ 11,660
$ 4,522
Cost Allocation
$ 434,911
$ 384,759
$ 422,138
$ 371,322
Special Projects
$ 177,562
$ 134,820
$
-
$
-
Other Financing Uses
$ 268,469
$ 376,420
$ 350,000
$ 350,000
Contingencies
$ 436
$
-
$ 146
$ 57
Total Expenditures
$ 2,050,637
$ 2,221,348
$ 2,297,027
$ 2,296,591
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 399,830
$ 625,532
$ 497,027
$ 1,096,591
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.
FY 2024-25 Proposed Budget
Community Development
439
Position Title
2022 Actual
2023 Actual
2024 Adopted Budget
2025 Proposed Budget
ADMINISTRATIVE ASSISTANT
0.25 0.25
0.25 0.25
ASSIST DIR OF COMMITY DEV
0.20 0.20
0.20 0.20
BUILDING OFFICIAL
0 0
0.80 0.80
DEPUTY BUILDING OFFICIAL
0.80 0.80
0.80 0.80
OFFICE ASSISTANT
0.25 0.25
0.25 0.25
PERMIT CENTER MANAGER
0.80 0.80
0 0
PERMIT TECHNICIAN
2.40 2.40
2.40 2.40
PLAN CHECK ENGINEER
2.00 2.00
2.00 2.00
Total
6.70 6.70
6.70 6.70
There are no changes to the current level of staffing.
FY 2024-25 Proposed Budget
Community Development
440
Building Code Enforcement
Budget Unit 100-73-715
General Fund - Building - Building Code Enforcement
Budget at a Glance
2025 Proposed Budget
Total Revenues
$ 2,120,000
Total Expenditures
$ 1,397,461
Fund Balance
$
-
General Fund Costs
$ (722,539)
% Funded by General Fund
-51.7%
Total Staffing
5.2 FTE
Program Overview
The Building Inspection program is established to enforce certain minimum standards pursuant to the California Building Code and all local amendments for all new and existing buildings and structures within the City of Cupertino jurisdiction. These minimum standards include public safety, health and general welfare through structural strength, stability, sanitation, adequate light and ventilation, and safety to life and property from fire, hurricane, and other hazards aLributed to the built environment. These include alteration, repair, removal, demolition, use, and occupancy of buildings, structures or premises. The Building Inspections Division also regulates the installation and maintenance of all electrical, gas, mechanical and plumbing systems, which may be referred to as service systems. The program also responds to stormwater pollution protection, emergency situations and complaints of unsafe structures, work without permits, and prepares Notices of Violation as necessary. Unabated cases are referred to the Code Enforcement Division for further action.
Service Objectives
Build and maintain a positive working relationship with co-workers, other city employees and the general public using principles of quality customer service.
Build and maintain a partnership with property owners, developers, and contractors to help our customers meet their building occupancy goals.
Perform building inspections within 48 hours of receiving the request.
Consistently and accurately document non-complying code issues to ensure proper and safe installation of routine and complex building systems.
Ensure that minimum building code safety requirements are met in all phases of construction for structural, electrical, plumbing, mechanical and accessibility installations.
Educate community members about life and safety inspection issues as they occur before and during the construction process.
Work with owners, developers, and contractors to implement principles of green building as required in the CALGreen Building Code and Cupertino green building requirements.
Proposed Budget
FY 2024-25 Proposed Budget
Community Development
441
Proposed Budget
It is recommended that City Council approve a budget of $1,397,461 for the Building Code Enforcement program. This represents a decrease of $121,888 (-8.0%) from the FY 2023-24 Adopted Budget.
The decrease is due to reductions in cost allocation expenses. Matrix Consulting Group updated the Cost Allocation Plan (CAP) based on a CAP study performed in 2023.
The table below shows Service-Level Reductions for this program.
Grouping
Service-Level
Reduction
Fiscal
Impact
Service-Level Impact Narrative
Operations and
Maintenance
Reduce Conferences
and Training
$(229)
Reduced conference attendance, trainings, and
meeting expenses. Thus, resulting in reduced
service level and response time. Reduction could
potentially lead to higher staff turnover rates. The
department is continuing to offer training by
exploring and taking advantage of local and virtual
opportunities.
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by
category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the
Proposed Budget for the current
fiscal year.
Category
2022 Actual
2023 Actual
2024 Adopted Budget
2025 Proposed Budget
Revenues
Licenses and Permits
$ 2,170,820
$ 2,219,071
$ 2,120,000
$ 2,120,000
Total Revenues
$ 2,170,820
$ 2,219,071
$ 2,120,000
$ 2,120,000
Expenditures
Employee Compensation
$ 645,793
$ 707,048
$ 737,452
$ 718,711
Employee Benefits
$ 316,975
$ 290,199
$ 343,298
$ 384,182
Materials
$ 15,292
$ 13,069
$ 11,862
$ 9,550
Cost Allocation
$ 430,997
$ 368,088
$ 401,589
$ 259,899
Other Financing Uses
$
-
$
-
$ 25,000
$ 25,000
Contingencies
$ 534
$
-
$ 148
$ 119
Total Expenditures
$ 1,409,591
$ 1,378,404
$ 1,519,349
$ 1,397,461
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ (761,229)
$ (840,667)
$ (600,651)
$ (722,539)
Staffing
FY 2024-25 Proposed Budget
Community Development
442
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.
Position Title
2022 Actual
2023 Actual
2024 Adopted Budget
2025 Proposed Budget
ADMINISTRATIVE ASSISTANT
0.25 0.25
0.25 0.25
ASSIST DIR OF COMMITY DEV
0.20 0.20
0.20 0.20
BUILDING INSPECTOR
3.72 3.72
3.72 3.72
OFFICE ASSISTANT
0.25 0.25
0.25 0.25
SR BUILDING INSPECTOR
0.73 0.73
0.73 0.73
Total
5.15 5.15
5.15 5.15
There are no changes to the current level of staffing.
FY 2024-25 Proposed Budget
Community Development
443
Muni Code Enforcement
Budget Unit 100-73-718
General Fund - Building - Muni Code Enforcement
Budget at a Glance
2025 Proposed Budget
Total Revenues
$
-
Total Expenditures
$ 72,297
Fund Balance
$
-
General Fund Costs
$ 72,297
% Funded by General Fund
100.0%
Total Staffing
0.3 FTE
Program Overview
The Community Development Code Enforcement program provides enforcement of various provisions of the municipal code relating to nonconforming land use and building code compliance. These activities include building without permits, unpermiLed removal of protected trees, nonconforming accessory structures, various use permit violations, private residential fence height/setback violations, and nonconforming signs.
Assistance is provided to Planning and Building Division staff in the resolution of different code violations and land use concerns, which are contrary to the municipal code.
Service Objectives
Respond to citizen, City department, or outside agency referrals within 48 hours.
Provide services with an emphasis on community education and customer service.
Enforce the codes in a fair, equitable, and objective manner.
Proposed Budget
It is recommended that City Council approve a budget of $72,297 for the Muni Code Enforcement program.
This represents a decrease of $16,314 (-18.4%) from the FY 2023-24 Adopted Budget.
The decrease is due to decreases in cost allocation expenses. Matrix Consulting Group updated the Cost Allocation Plan (CAP) based on a CAP study performed in 2023.
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by
category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the
Proposed Budget for the current
fiscal year.
FY 2024-25 Proposed Budget
Community Development
444
Category
2022 Actual
2023 Actual
2024 Adopted Budget
2025 Proposed Budget
Revenues
Total Revenues
$
-
$
-
$
-
$
-
Expenditures
Employee Compensation
$ 31,750
$ 35,581
$ 36,225
$ 34,870
Employee Benefits
$ 15,396
$ 14,608
$ 16,965
$ 18,797
Materials
$
-
$ (199)
$
-
$
-
Cost Allocation
$ 37,973
$ 34,805
$ 35,421
$ 18,630
Total Expenditures
$ 85,119
$ 84,795
$ 88,611
$ 72,297
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 85,120
$ 84,795
$ 88,611
$ 72,297
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.
Position Title
2022 Actual
2023 Actual
2024 Adopted Budget
2025 Proposed Budget
BUILDING INSPECTOR
0.20 0.20
0.20 0.20
SR BUILDING INSPECTOR
0.05 0.05
0.05 0.05
Total
0.25 0.25
0.25 0.25
There are no changes to the current level of staffing.
FY 2024-25 Proposed Budget
Community Development
445
Code Enforcement
Budget Unit 100-74-202
General Fund - Code Enforcement - Code Enforcement
Budget at a Glance
2025 Proposed Budget
Total Revenues
$ 225,258
Total Expenditures
$ 1,507,061
Fund Balance
$
-
General Fund Costs
$ 1,281,803
% Funded by General Fund
85.1%
Total Staffing
4.0 FTE
Program Overview
The Code Enforcement program provides enforcement of various provisions of the municipal code relating to parking citations, noise, animal control, zoning and building, and other compliance areas. Assistance is provided to the Sheriff Department in the areas of traffic control and other complaint responses.
Service Objectives
Respond to resident, City department, or outside agency referrals within 48 hours.
Provide services with an emphasis on community education and customer service.
Enforce the codes in a fair, equitable, and objective manner.
Manage the animal control services contract with the City of San José.
Proposed Budget
It is recommended that City Council approve a budget of $1,507,061 for the Code Enforcement program. This represents an increase of $107,208 (7.7%) from the FY 2023-24 Adopted Budget.
The increase is due to health costs related to negotiated increases and increases in Cost Allocation expenses.
Matrix Consulting Group updated the Cost Allocation Plan (CAP) based on a CAP study performed in 2023.
The table below shows Service-Level Reductions for this program.
Grouping
Service-Level
Reduction
Fiscal
Impact
Service-Level Impact Narrative
Operations and
Materials
Reduce Conferences
and Training
$229
Reduced conference attendance, trainings, and
meeting expenses. Thus, resulting in reduced service
level and response time. Reduction could potentially
lead to higher staff turnover rates. The department is
continuing to offer training by exploring and taking
advantage of local and virtual opportunities.
FY 2024-25 Proposed Budget
Community Development
446
Revenues and Expenditures
The following table details revenues, expenditures, changes in fund balance and General Fund costs by
category. It includes actuals for two prior fiscal years, the Adopted Budget for the prior fiscal year, and the
Proposed Budget for the current
fiscal year.
Category
2022 Actual
2023 Actual
2024 Adopted Budget
2025 Proposed Budget
Revenues
Charges for Services
$ 8,298
$ 8,772
$
-
$ 10,258
Fines and Forfeitures
$ 182,106
$ 134,714
$ 225,000
$ 215,000
Total Revenues
$ 190,404
$ 143,486
$ 225,000
$ 225,258
Expenditures
Employee Compensation
$ 357,894
$ 370,446
$ 540,007
$ 538,843
Employee Benefits
$ 168,889
$ 161,728
$ 254,587
$ 289,533
Materials
$ 10,060
$ 6,559
$ 12,050
$ 7,076
Contract Services
$ 283,561
$ 300,087
$ 271,380
$ 271,380
Cost Allocation
$ 277,786
$ 237,757
$ 318,286
$ 396,748
Contingencies
$ 3,358
$
-
$ 3,543
$ 3,481
Total Expenditures
$ 1,101,548
$ 1,076,577
$ 1,399,853
$ 1,507,061
Fund Balance
$
-
$
-
$
-
$
-
General Fund Costs
$ 911,144
$ 933,092
$ 1,174,853
$ 1,281,803
Staffing
The following table lists full-time equivalents (FTE) by position. It includes actuals for two prior fiscal years, the
Adopted Budget for the prior fiscal year, and the Proposed Budget for the current fiscal year.
Position Title
2022
Actual
2023
Actual
2024 Adopted
Budget
2025 Proposed
Budget
CODE ENFORCEMENT OFFICER
1.00 2.00
2.00 2.00
SR CODE ENFORCEMENT
OFFICER
2.00 2.00
2.00 2.00
Total
3.00 4.00
4.00 4.00
There are no changes to the current level of staffing.
FY 2024-25 Proposed Budget
Community Development
447
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FY 2024-25 Proposed Budget
Community Development
448