CITY COUNCIL STAFF REPORT
Meeting: June 4, 2024
Subject
Law Enforcement Contract Extension with the County of Santa Clara Sheriff's Office
Recommended Action
Authorize the City Manager to extend the existing law enforcement contract with the County of Santa Clara Sheriff's Office for two years, from July 1, 2024, through July 1, 2026, and amend the terms of the agreement as needed during the extension.
Reasons for Recommendation
Cupertino contracts with the County of Santa Clara Sheriff's Office (Sheriff's Office) for law enforcement services. The current agreement was executed on August 5, 2014, and expires on July 1, 2024. The contract allows for an extension based on mutual written agreement, and the Sheriff's Office is amenable to an extension.
On November 7, 2023, the City Council authorized the City Manager to extend the existing law enforcement contract with the Sheriff's Office for five years. Subsequent to that approval, the County requested a two-year extension with no changes to the existing terms and the payment structure. The first amendment to the agreement is included as Attachment B.
As provided for in the contract, the Sheriff's Office and City staff will continue to meet regularly to evaluate service levels and will agree upon an annual service delivery plan that sets forth the level of law enforcement services and the costs of those services. The annual service delivery plan and contract amount allow the City to modify law enforcement services based on changing community needs, including increasing or reducing services if warranted.
The Santa Clara County Board of Supervisors approved the two-year extension on May 21, 2024. The Saratoga City Council (Date TBD) and the Los Altos Hills City Council (Date TBD) will consider authorizing their City Managers to extend the existing law enforcement contracts with the Santa Clara County Sheriff's Office.
The extension of the current agreement does not authorize a new contract for law enforcement services. Staff will return to City Council to consider new terms for law enforcement services in 2026.
Sustainability Impact
No sustainability impact.
Fiscal Impact
The existing law enforcement contract calls for annual increases based on the percentage increase in total compensation provided to patrol deputies or an average January to December consumer price index for urban wage earners (CPI/W) plus 2%, whichever is less. The increase over the life of the agreement will not exceed the annual cumulative average of CPI/W plus 2%.
The annual projected increase over the next two years uses the CPI/W plus 2% formula.
The figures below do not include any service reductions or modifications to the agreement. Funds that are budgeted and not expended return to the General Fund for future appropriation by the City Council. The ten-year budget forecast includes funds for the ongoing law enforcement contract.
2024/2025 2025/2026 Total
$17,916,051 $18,956,871 $36,872,922
California Environmental Quality Act
The proposed contract is exempt from the California Environmental Quality Act under CEQA Guidelines section 15321(b) (law enforcement activities).
_____________________________________
Prepared by: Thomas Chin, Emergency Manager
Reviewed by: Tina Kapoor, Deputy City Manager
Reviewed by: Matt Morley, Assistant City Manager
Approved for Submission by: Pamela Wu, City Manager
Attachments:
A – 14-127 Law Enforcement Contract with the County of Santa Clara B – First Amendment to Agreement by and Between the County of Santa Clara and the City of Cupertino