From: Gumapos, Melvina
To: Kirsten Squarcia
Cc: ROV-fiscal
Subject: RE: NOTIFICATION/REVIEW NEEDED: County of Santa Clara Proposed Updated Fees Schedule Date: Wednesday, May 22, 2024 4:39:32 PM
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Hi Kristen,
Good afternoon.
Below is the cost estimate derived from the new fee schedule pending the board's final approval.
It's important to note that this estimate relies on projected registration and information currently at hand.
Adjustments may be necessary once the final billing of actual charges occurs post-election.
Feel free to reach out should you have any questions.
Thank you.
Melvina
ROV-Fiscal
(408) 282-3087
COUNTY OF SANTA CLARA
REGISTRAR OF VOTERS
FEES SCHEDULE
A1 BASE CHARGES FOR JURISDICTONS
PARTICIPATING IN A PRIMARY AND
GENERAL ELECTIONS
$3.35 PER REGISTERED VOTER FOR FIRST ITEM AND $0.96
FOR EACH ADDITIONAL ITEM WITH THE SAME REGISTRATION
ON THE BALLOT, PLUS SHARE IN THE COSTS OF LEGAL
PUBLICATIONS, AND BALLOT PRINTING IN THE MANDATED
LANGUAGES
A2 SPECIAL ELECTIONS (ALL ELECTIONS
OTHER THAN PRIMARY AND GENERAL)
ACTUAL COSTS OF LABOR, SERVICES, SUPPLIES, AND
ELECTION MATERIALS IN THE MANDATED LANGUAGES
COMPUTED AFTER EACH ELECTION
A3 MINIMUM CHARGES FOR JURISDICTIONS
PARTICIPATING IN A PRIMARY OR
GENERAL ELECTION WITH LESS THAN
2382 REGISTEREDVOTERS
$7,977 FOR FIRST ITEM AND $ 2,286 FOR EACH ADDITIONAL
ITEM ON BALLOT WITH THE SAME REGISTRATION, PLUS
SHARE IN COSTS OF LEGAL PUBLICATIONS AND BALLOT
PRINTING IN ALL MANDATED LANGUAGES
A4 MINIMUM CHARGES FOR JURISDICTIONS
THAT DO NOT GO TO ELECTION
$2,406 FOR SPECIAL DISTRICT PER CONTEST, $1,464 FOR
CITY PER CONTEST, AND $2,061 FOR SCHOOL DISTRICT PER
CONTEST, PLUS COSTS OF LEGAL PUBLICATIONS
A5.1 VOTER INFORMATION PAGES - MEASURE
TEXT PAGES
$4,821 FIXED FEE PER 400-WORD HALF PAGE, IN FIVE
LANGUAGES, PLUS ADDITIONAL COST OF PRINTING THE TEXT
PAGES IN COUNTY VOTER INFORMATION GUIDE (CVIG)
A5.2 VOTER INFORMATION PAGES - MEASURE
IMPARTIAL ANALYSIS
$6,072 FIXED FEE PER 500-WORD PAGE IN FIVE LANGUAGES,
PLUS ADDITIONAL COST OF PRINTING THE IMPARTIAL
ANALYSIS PAGE IN COUNTY VOTER INFORMATION GUIDE
(CVIG)
A5.3 VOTER INFORMATION PAGES - MEASURE
ARGUMENTS
$4,377 FIXED FEE PER 300-WORD PAGE IN FIVE LANGUAGES,
PLUS ADDITIONAL COST OF PRINTING THE ARGUMENT
PAGES IN COUNTY VOTER INFORMATION GUIDE (CVIG)
A5.4 VOTER INFORMATION PAGES - MEASURE
REBUTTALS
$3,542 FIXED FEE PER 250-WORD PAGE IN FIVE LANGUAGES,
PLUS ADDITIONAL COST OF PRINTING THE REBUTTAL PAGES
IN COUNTY VOTER INFORMATION GUIDE (CVIG)
A6.1 VOTER INFORMATION PAGES - CANDIDATE
STATEMENT - SUPERIOR COURT JUDGES
1% OF ANNUAL SALARY PER 200-WORD PAGE IN FIVE
LANGUAGES IN COUNTY VOTER INFORMATION GUIDE (CVIG)
A6.2 VOTER INFORMATION PAGES -
CANDIDATE STATEMENT - 400 WORDS
$4,711 FIXED FEE PER 400-WORD PAGE IN FIVE LANGUAGES,
PLUS ADDITIONAL COST OF PRINTING THE CANDIDATE
STATEMENT IN COUNTY VOTER INFORMATION GUIDE (CVIG)
A6.3 VOTER INFORMATION PAGES -
CANDIDATE STATEMENT - 250 WORDS
$3,625 FIXED FEE PER 250-WORD PAGE IN FIVE LANGUAGES,
PLUS ADDITIONAL COST OF PRINTING THE CANDIDATE
STATEMENT IN COUNTY VOTER INFORMATION GUIDE (CVIG)
A6.4 VOTER INFORMATION PAGES -
CANDIDATE STATEMENT - 200 WORDS
$3,100 FIXED FEE PER 200-WORD PAGE IN FIVE LANGUAGES,
PLUS ADDITIONAL COST OF PRINTING THE CANDIDATE
STATEMENT IN COUNTY VOTER INFORMATION GUIDE (CVIG)
EFFECTIVE 07/01/2024
A. ELECTION SERVICES
CURRENT ITEM
NUMBER DESCRIPTION
1 COUNTY OF SANTA CLARA
REGISTRAR OF VOTERS
FEES SCHEDULE
A7 RESEARCH AND COMPILATION SERVICES $128 MINIMUM AND $128 PER HALF-HOUR INCREMENT A8 CERTIFICATION SERVICES $102 PER CERTIFICATE
B1 VOTER FILE - ELECTRONIC VERSION $152.00
B2 OTHER MISCELLANEOUS ELECTION
INFORMATION - ELECTRONIC VERSION
$152.00
C1 INITIAL REQUESTS ELECTRONIC VERSION $151.00
C2 UPDATES - DAILY OR WEEKLY
ELECTRONIC VERSION
$75.00
D1 ORIGINAL PRINTER OR PLOTTER MAPS
SET UP FEE PER DISTRICT MAP, PLUS
MATERIALS CHARGE AS FOLLOWS:
$130 SET-UP FEE
PRINTING FEE
17 X 22 $20 PER PAGE
22 X 34 $30 PER PAGE
34 X 44 $40 PER PAGE
40 X 60 $50 PER PAGE
D2 DIGITAL MAPS (CUSTOM)
MAPS BY DISTRICT
$130 SET-UP FEE
E1 FPPC PHOTOCOPIES $0.10 PER PAGE
E2 FPPC RETRIEVAL FEE (MORE THAN FIVE
YEARS OLD) SINGLE REQUEST OF ONE OR
MORE REPORT AND STATEMENT
$5 PER REQUEST PLUS $0.10 PER COPY
F1 DOCUMENT PHOTOCOPIES $0.10 PER PAGE
F2 POSTAGE & HANDLING ACTUAL COSTS OF POSTAGE AND HANDLING G1 PETITION SIGNATURE VERIFICATION ACTUAL LABOR COSTS BASED ON THE TIME STUDIES AND
INDIRECT COSTS
G2 REDISTRICTING ACTUAL LABOR COSTS BASED ON THE TIME STUDIES AND
INDIRECT COSTS, PLUS COSTS OF SERVICES AND SUPPLIES
IN MAILING NOTICES TO ALL REGISTERED VOTERS IN THE
DISTRICTS
G3 RECOUNT ACTUAL LABOR COSTS BASED ON THE TIME STUDIES AND
INDIRECT COSTS, PLUS COSTS OF SERVICES AND SUPPLIES
CALCULATED IN ACCORDANCE WITH THE ELECTIONS CODE
E. FAIR POLITICAL PRACTICES COMMISSION (FPPC) REPORTS
F. PHOTOCOPIES, POSTAGE, AND HANDLING
G. MISCELLANEOUS SERVICES
D. PRECINCT MAPS
B. MISCELLANEOUS VOTER AND ELECTION INFORMATION
C. VOTE BY MAIL VOTER INFORMATION
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