CITY COUNCIL STAFF REPORT
Meeting: June 18, 2024
Subject
Minor correction to amendment to MIG, Inc. Design Professional Agreement approved at the June 4 City Council meeting to increase not-to-exceed amount of contract by $45,000, to amount of $512,411.
Recommended Action
Approve the corrected not-to-exceed total agreement amount as outlined in the draft amendment to the MIG, Inc. Design Professional Agreement.
Reasons for Recommendation
Since City Council’s approval, staff learned the recommended action as outlined did not match the contract amount. Proposed recommended action #4 should have been stated as follows (corrected amount shown in underline while the incorrect amount is shown in strikethrough):
Subject: Construction contract and a proposed amendment to the design consultant agreement and construction management services for the All-Inclusive Playground at Jollyman Park project Recommended Action:
Award a construction contract for the All-Inclusive Playground at Jollyman Park Project (budget unit 420-99-051) in the amount of $3,863,430 to QLM, Inc.; Authorize the City Manager to execute the contract with QLM, Inc. when all conditions have been met; Authorize the Director of Public Works to execute any necessary construction change orders with QLM, Inc., up to a contingency amount of $386,350 (10%), for a total contract amount of $4,249,780; Authorize the City Manager to execute an amendment to the agreement with MIG, Inc. for Design Professional Services on the All-Inclusive Playground at Jollyman Park project (420-99-051, PO# 2022-0326) increasing the contract amount by $45,000, for a new total not-to-exceed contract amount of $467,411, $512,411 Authorize the City Manager to execute a professional services agreement with 4Leaf, Inc. for construction management services for a total not-to-exceed contract amount of $393,081; and Adopt Resolution No. 24-049 approving budget modification #2324-304, approving a transfer out of $500,000 from the Park Dedication Fund (280) and a transfer into the All-Inclusive Playground at Jollyman Park Project (budget unit 420-99-051) and appropriating $500,000 to this project.
There are no additional changes to other actions.
As approved by Council on December 7, 2021, the MIG agreement for the Jollyman All-Inclusive Playground (AIPG) project is executed in the amount of $389,511 a contingency amount of $77,900, for a total not-to-exceed amount of $467,411. The Amendment to the Agreement increases the not-to-exceed amount by $45,000, for a new total not-to-exceed amount of $512,411.
Sustainability Impact
No impact.
Fiscal Impact
The recommended action corrects a typographical error with no fiscal impact. The edit corrects the Council action such that the rectified not-to-exceed amount in the recorded action reflects the approved contract amendment of $45,000, as is correctly recorded in the draft contract amendment.
California Environmental Quality Act (CEQA)
Not applicable.
Prepared by: Susan Michael, Capital Improvement Programs Manager Reviewed by: Chad Mosley, Director of Public Works
Reviewed by: Christopher Jenson, City Attorney
Approved for Submission by: Pamela Wu, City Manager
Attachments:
A – Draft Agreement Amendment – MIG, Inc. (6/4/2024 attachment)