Attachment A – To Be Determined (TBD) List as of September 2024 # Requested Item Requestor/
Seconder
Date
Requested Recommendation
1 Review the City’s financial policy and
best practices
Requestor:
Moore
Seconder: Chao
Retained from
June per Council
direction
At 3/19/24
and 5/14/24
Council
meetings
Recommend removing this item.
Staff provided an informational memorandum on
August 29, which referenced a supplemental memo
(Attachment B) from Chandler Asset Management
where consultant recommended no changes to the
City’s investment policy are recommended at this
time.
A review of the City’s Financial policies and best
practices will be presented to the Council in Fall as
part of Moss Adams Audit Validation Process.
2 Study session on banning artificial turf
given the environmental concerns
Requestor:
Moore
Seconder: Chao
Retained from
June per Council
direction
At 3/19/24
Council
meeting
Recommend removing this item.
Staff provided an informational memorandum to
Council on artificial turf on August 29. Recent
developments from the City of Sunnyvale and Santa
Clara County found that more studies are needed
before a decision can be made on this topic. Staff will continue to monitor and provide updates as
necessary.
3 A future agenda item to consider a
community meeting requirement for any
project requiring a general plan
amendment, so when it comes to the
Planning Commission or City Council,
there is community input on the
amendment.
Requestor:
Chao
Seconder: Wei
At 7/2/24
Council
meeting
Recommend removing this item.
Staff recommends Council proposes this item as a
future City Work Program item.
Attachment A – To Be Determined (TBD) List as of September 2024 # Requested Item Requestor/
Seconder
Date
Requested Recommendation
4 Report to Council a cost comparison of
leasing vs. buying office property in
Cupertino for a lease length of time of 2
years (in the event that plans for
remodel and retrofit are drawn up and
executed, staff leases an unremodeled
building for 2 years and returns) or 7
years (in the event that a purchased
office building requires $5M in remodel
costs which takes one year to complete,
and City Hall relocates to it for 6 years,
sells the building in a flat office market
and returns). Both of these scenarios
would assume City Hall is remodeled at
$27M.
Requestor:
Moore
Seconder: Chao
6/28/24
added by
email
A study session for this item is tentatively scheduled
to come to Council in October 2024. Afterwards, this
item will be removed from the TBD list.
5 Draft a policy regarding disclosure to
the public of remodeling costs of
buildings the Council is considering
purchase of in open session. This policy
would ensure that the public will not be
surprised to find a negotiated
arrangement to provide a Council-
designated property negotiator more
than the delegation of authority to
negotiate the cost of the property
(meaning Council shall not negotiate
remodeling costs or process of
determining remodeling amounts in
closed session).
Requestor:
Moore
Seconder: Chao
6/28/24
added by
email
A study session for this item is tentatively scheduled
to come to Council in October 2024. Afterwards, this
item will be removed from the TBD list.
Attachment A – To Be Determined (TBD) List as of September 2024 # Requested Item Requestor/
Seconder
Date
Requested Recommendation
6 Action Item/Study Session with
information/proposal on the need for an
interim city hall for 6-7 years, rather than
one year during the
renovation/construction of the current
city hall and any update on the private-
public partnership that led to such
proposal.
Requestor:
Chao
Seconder:
Moore
7/1/24
added by
email
A study session for this item is tentatively scheduled
to come to Council in October 2024. Afterwards, this
item will be removed from the TBD list.
7 Discuss and give direction on the
"wisdom of purchase" versus leasing of
any property as an interim city hall,
based on prior council motions for city
hall renovation/rebuild, to include the
duration of the use of the interim city
hall, an estimate of leasing/purchasing
prices and estimated
remodeling/earthquake retrofit costs in
general terms as permitted in an open
session, before any offer is made on any
property.
The agenda item on June 18 Council
meeting to authorize the city managers
as a negotiator, only listed the property
address, but not the "wisdom of the
purchase".
Requestor:
Chao
Seconder:
Moore
7/9/24
added by
email
A study session for this item is tentatively scheduled
to come to Council in October 2024. Afterwards, this
item will be removed from the TBD list.
Attachment A – To Be Determined (TBD) List as of September 2024 # Requested Item Requestor/
Seconder
Date
Requested Recommendation
8 Consider updating the City policy on
homeless encampments in
light of the U.S. Supreme Court ruling:
Grants Pass v. Johnson.
Requestor: Wei
Seconder:
Moore
At 7/16/24
Council
meeting
A study session for this item is tentatively scheduled
to come to Council in October 2024. Afterwards, this
item will be removed from the TBD list.
9 Consider a policy to provide access to
documents made available for closed
sessions ahead of time with proper
security measures. Accordingly,
Councilmembers can read the materials
before and after a closed session.
Requestor:
Chao
Seconder:
Moore
At 7/16/24
Council
meeting
Recommend removing this item.
No further action recommended. The City Attorney
and/or City Manager have discretion to distribute
confidential information in a manner deemed to be
appropriate, given the sensitivity of the information
and the nature of the agenda item.
10 Consider the City Clerk being appointed
by and reporting to the
City Council.
Requestor:
Moore
Seconder: Chao
At 7/16/24
Council
meeting
Recommend removing this item.
Research shows that 85% of City Clerk’s in
municipalities in San Mateo and Santa Clara Counties
are appointed by the City Manager.
11 Consider the Farmers Market on
Sundays as a community amenity for
Cupertino on either Torre Avenue or
other locations in the City.
Requestor:
Chao
Seconder:
Moore
At 7/16/24
Council
meeting
Recommend removing this item.
Staff provided an informational memo on June 27
outlining the cost and other impacts this would have
on the City.
12 An agenda item at a Council Meeting
with a presentation and ability to ask
questions to the Historical Society about
how they are utilizing the $40k funding
Requestor:
Chao
Seconder:
Moore
At 9/4/24
Council
meeting
Recommend removing this item.
Council has delegated this authority to the Parks and
Recreation Commission. The Council approved
Attachment A – To Be Determined (TBD) List as of September 2024 # Requested Item Requestor/
Seconder
Date
Requested Recommendation
and about what programs they are
providing.
contract states that the Cupertino Historical Society
must:
1. Submit annual grant funding report as stated in
Section 7 - Grant Report.
2. Present an annual report of fundraising activities,
current work plan achievements, and future work
plan items and projects to the Parks and
Recreation Commission.
13 An item to discuss the investment policy
and quarterly treasurers report where
we also invite the entire audit committee
to attend.
Requestor:
Chao
Seconder:
Moore
At 9/4/24
Council
meeting
Recommend removing this item.
The investment policies are already regularly
agendized for both Audit Committee and City
Council in the fall for OPEB/Pension and in the
spring for all other City investments. In addition, an
Audit Committee member is required to be present
for any Audit related items on the City Council
agenda. This provides City Council the opportunity
to ask questions of the audit committee
representative as this meeting.
14 Consider increasing radius notifications
from 300 feet to 500 feet and adding
notifications to affected neighborhoods
for general plan amendments and
rezoning ordinances
Requestor:
Chao
Seconder:
Moore
At 9/4/24
Council
meeting
Recommend removing this item.
Recommend adding this as a future City Work
Program item. This item has been considered and
was removed by Council at the November 7, 2023,
meeting with a 3-2 vote. At that meeting the staff
recommendation was to remove this item due to
budget constraints and staff limitations.