CIP PROJECT AND STAFFING UPDATE September 30, 2024
Q1 - FY2024 – 2025 (July - September 2024):
Status of Current CIP Projects
The categories below directly correlate to the categories in the five-year CIP Schedule. Furthermore, the projects are color-coded to illustrate the type of project. These ‘types’ are somewhat intuitively, rather than effectively ascribed to the projects, as many projects would fall into multiple categories.
Facilities related CIP Projects (orange) – 5 active projects, 4 queued, 1 completed Parks and Recreation System related CIP Projects (green) - 4 active projects, 1 completed Streets and Infrastructure-related CIP Projects (red) – 6 active projects, 1 completed Traffic, Bike and Pedestrian related CIP Projects (blue) – 7 active projects, 1 queued, 1 completed Total: 22 active projects, 5 queued, 4 completed.
COMPLETED PROJECTS
Project Title
Description
Notes
BCA Implementation: sports center fire control panel
Implement recommendations identified as a priority in the Comprehensive Facility Condition and Use Assessment.
Sports Center Fire Panel Replacement completed.
Regnart Road Improvements
Phase 1 will construct a retaining wall to stabilize the road slope to the creek from Sta 28+40 to 29+80 (+/-140 LF).
Completed in July 2024.
McClellan Road Separated Bike Corridor, Phase 3
Improve pedestrian and bicycle safety by reconfiguring the intersection and vehicle movements. (Externally Funded, in part) Completed in June 2024.
Blackberry Farm Pool Improvements
Make improvements to the pools and facility related to safety, accessibility, and maintenance.
Completed in October 2024.
ACTIVE PROJECTS – SUSAN (CIP Manager) (1.0 FTE)
Project Title
Description
Phase, Schedule, and Status
PV Systems Design & Installation
Design and Install photovoltaic systems at 5 City facilities.
Phase: Design, RFQ
Completion: April 2026
ADA Improvements
This is an ongoing program funded annually to improve accessibility at all public facilities throughout the City. (Multi-year funding) Phase: Ongoing
Completion: N.A.
Undertaking improvements at Jollyman Park
BCA Implementation: Sports Center shower rooms renovation Renovate Shower/Locker room facilities at the Sports Center to address water damage issues causing safety concerns.
Phase: Design
Completion: Summer 2025
Permit and construction documentation underway for renovations to the Locker/ Shower rooms.
All Inclusive Play Area & Adult-Assistive Bathroom Facility (Jollyman Park) At Jollyman Park, Design and construct an all-inclusive playground and an adult-assistive bathroom facility adjacent to the new AIPG. (Externally Funded, in part) Phase: Construction
Completion: June 2025
Construction is underway.
Lawrence-Mitty Park and Trail Plan
Design and construct a new neighborhood park. Located on 7.8 acres adjacent to Saratoga Creek, near intersection of Lawrence Expressway and Mitty Way Phase: Design
Completion: Spring 2027
CEQA report (IS/MND) approved/ adopted by Council. Design phase initiated.
Park Amenity Improvements
Funding for various park amenities such as benches, hydration stations, outdoor table tennis, cornhole, shade structures, pickleball striping, etc. (Multi-year funding).
Phase: Design, Procurement
Completion: Ongoing
Linda Vista DOLA hedge barrier implementation scheduled for Spring 2025. Jollyman Park will receive new bike racks, trash receptables, and picnic tables. Picnic tables for Creekside Park will be installed in Spring 2025.
ACTIVE PROJECTS – TBD (Project Manager), projects currently reassigned to Senior Civil Engineer (below) (1.0 FTE) Project Title
Description
Phase, Schedule, and Status
City Bridge Maintenance Repairs (BPMP)
Repair 4 bridges as recommended in the Caltrans Bridge Report along with additional improvements to prolong the useful life of the bridges. The work is partially funded (80%) through the Bridge Preventative Maintenance Program, a federally funded program.
Phase: Construction
Completion: Spring 2025
Repairs are complete at SCB at Calabazas Creek (CC), Tantau at CC, Miller at CC. Creek-adjacent work at Homestead over Stevens Creek (SC) will be completed in the Spring, after rainy season.
Vai Avenue Outfall
Repair of an outfall at Vai Avenue.
Phase: Construction
Completion: October 2024
De Anza Boulevard Buffered Bike Lanes
Restripe De Anza Blvd to include a painted buffered zone between the existing bike lane and the vehicle lanes.
Phase: Construction
Completion: December 2024
Restriping will begin in November.
Annual Playground Replacement
Replacement of older playground equipment that is dated and worn. (Multi-year funding) RFPs for Little Rancho and Canyon Oaks playgrounds scheduled for Winter 2024/25.
ACTIVE PROJECTS – JASON (Senior Civil Engineer) (1.0 FTE) Project Title
Description
Phase, Schedule, and Status
Stevens Creek Blvd CL IV Bikeway Phase 2A
Design and Construction of the separated bikeway along Stevens Creek Blvd from Wolfe Road to DeAnza Blvd. (Externally Funded, in part) Phase: Bid
Completion: Spring 2025
Phase 2A Construction will be posted for public bid process in October. Phase 2B Stevens Creek Blvd CL IV Bikeway Phase 2B and Bandley Intersection Design and Construction of the separated bikeway along Stevens Creek Blvd from De Anza Blvd to US-85. This includes signal upgrades at Bandley Drive. (Externally Funded, in part) Phase: Design
Completion: 2025-26
Design is underway; 95% complete. Grant funding being sourced.
Tamien Innu - East and Central Segments
Design and construct an off-street bicycle and pedestrian facility parallel to the I-280 HWY, from De Anza Blvd. Wolfe Road (Central), from Wolfe Rd. to Vallco Parkway (East) (Externally Funded) Phase: Design
Completion: 2025-26
East segment will continue into Final Documentation once Valley Water approves the design. Design phase for Central segment is paused while the east segment design is finalized. The CEQA process is complete.
McClellan Road Bridge Replacement
Removal and replacement of the bridge on McClellan Road near the entrance to McClellan Ranch Preserve. (Externally Funded) Phase: RFQ/RFP for Project team
Completion: TBD
Stevens Creek Bridge Repair
Stevens Creek Blvd Bridge over Stevens Creek. Prepare feasibility study and PS&E to determine and implement appropriate scour countermeasures. (Externally Funded, in part) Phase: Design
Completion: 2025
Engineering/design is underway.
ACTIVE PROJECTS – JO ANNE (Project Manager, works in 2 PW Divisions) (0.25 FTE) Project Title
Description
Phase, Schedule, and Status
City Lighting LED improvements
Implement the transition of City's streetlight infrastructure from induction and other fixtures to LED fixtures to meet the "Dark Sky" Ordinance requirements and reduce light pollution and energy cost Phase: Bid
Completion: Procurement is TBD; 12-18 months installation Public bid process is underway. Award of Contract tentatively scheduled for December.
Street Light Installation - Annual Infill
Infill of streetlights as requested by residents. (Multi-year funding) Phase: Ongoing
Completion: N.A.
ACTIVE PROJECTS – JIMMY (Assistant Director of Public Works) (0.0 FTE) Project Title
Description
Phase, Schedule, and Status
EVCS expansion - Service Center
Design and Construction of infrastructure for EVCS for the City’s Fleet vehicles.
Phase: Design
Completion: 2026
Working with PG&E and SVCE to confirm scope of work.
BCA Implementation: Senior Center fire alarm system
New Fire Alarm system for the Senior Center, and baseline specifications for other facilities. (Externally Funded, in part) Phase: Design
Completion: May 2025
Project team is working on bid documentation.
ASSOCIATE ENGINEER –TRANSPORTATION (works in 2 PW Divisions, hiring process underway) (0.5 FTE) Project Title
Description
Phase, Schedule, and Status
Bollinger Road Corridor Study
Traffic analysis, topographic and utilities survey, and preliminary engineering of Bollinger Road. (Externally Funded, in part) Phase: Analysis
Completion: 2027
Roadway Safety Improvements - HSIP
High Friction pavement treatment and speed feedback signage added to seventeen locations. (Externally Funded, in part) Phase: RFP and Design
Completion: Winter 2025
School Walk Audit Implementation
Construct infrastructure-related improvements around schools that were identified as part of the comprehensive School Walk Audit study. (Externally Funded, in part) Phase: Ongoing
Completion: N.A.
More projects expected to become active in Spring 2025.
QUEUED PROJECTS
Project Title
Description
Notes
Tamien Innu - West Segment
Design and construct an off-street bicycle and pedestrian facility parallel to the I-280 HWY, from the Don Burnett Bicycle – Pedestrian Bridge to De Anza Blvd.
This segment is on hold until the other segments are designed City Hall Annex
Program, plan and build facility improvements required for interim facility to accommodate staff while City Hall is remodeled, as well as the long-term use of this facility.
Design documentation is 60% complete. Awaiting direction on City Hall project before further action on this project.
City Hall Improvements
Programming, Feasibility and Community Outreach to form the basis of a renovation strategy for the buildings.
Understanding of the overall City financial issues and scope delineation must advance before this project can progress.
Library Expansion Project (landscaping & donor wall)
Develop a design and construct a 5600 SF addition to the existing Library building. (Externally Funded, in part) Grant funding ($1M) is received for Courtyard and Landscaping scope. Staffing required to move the project ahead. Donor Wall repair is complete.
SV Hopper EV Parking
Provide electric vehicle charging stations (EVCS) for SV Hopper (formerly VIA) fleet.
Engineering analysis complete. Cost estimate and scoping to be finalized.
Upcoming projects (Unfunded):
Project
FY
Notes
BCA Implementation: future projects
Ongoing
Ongoing project[s] will continue to require staffing. The Building Condition Assessment Report documented the need for ~$20M worth of projects, in 2018.
Outfall Repairs
FY25-26
FY25-26 proposal; Recent report shows 52 outfalls in critical need of repair.
Park Shade Structures: 5 locations included in the 5yr CIP FY25-26
FY25-26, as noted in the 5yr CIP program.
BBF Golf Course Irrigation & Pond repairs: included in the 5yr CIP FY25-26
FY25-26, as noted in the 5yr CIP program.
Memorial Park projects: All-Inclusive Playground
FY25-26
Grant funding may be available, making a FY25-26 proposal likely.
ATP update: projects
FY26-27
FY26-27 proposal. The Active Transportation Plan update will refocus prioritization of ATP projects.
Memorial Park projects: Softball Field Lighting
FY26-27
The current system has exceeded its useful lifecycle.
Don Burnett Bridge Architectural Lighting to LED
FY26-27
Pathway lights have been upgraded to LED, but the architectural lighting remains to be changed over.
Regnart Road Improvements, Phase 2
FY26-27
The 2017 study identified 4 additional sites of Regnart Road in need of improvements to mitigate hillside degradation.
Bollinger Road Corridor Construction; included in the 5yr CIP FY28-29
FY28-29, as noted in the 5yr CIP program.
Electrification of all buildings
FY28-29
The CAP calls for residents to electrify their properties. The City can lead the way by electrifying the City Facilities.
Little Rancho picnic area
TBD
PW/P&R had a recent request from residents, and this is indicative of future demands for unplanned projects Pumpkin Fiesta Storm Drain Improvements, Phase 2
FY29-30
The Storm Drain Master Plan identifies the need to upgrade additional sections of this storm drain.
City Hall project
TBD
Design and Construction, following programmatic development, FY-TBD.
Memorial Park projects derived from MPSP
TBD
Numerous projects are possible
Attachment I