Cupertino City Council
December 3, 2024

ACTIVE PROJECTS – SUSAN (CIP Manager) (1.0 FTE)
Project Title Description Phase, Schedule, and Status
PV Systems Design &
Installation
Design and Install photovoltaic systems at 5
City facilities.
• Phase: Design, RFQ
• Completion: April 2026
ADA Improvements This is an ongoing program funded annually to improve accessibility at all public facilities
throughout the City. (Multi-year funding)
• Phase: Ongoing
• Completion: N.A.

Undertaking improvements at Jollyman Park
BCA Implementation:

Sports Center shower
rooms renovation
Renovate Shower/Locker room facilities at
the Sports Center to address water damage
issues causing safety concerns.
• Phase: Design
• Completion: Summer 2025
Permit and construction documentation
underway for renovations to the Locker/
Shower rooms.

All Inclusive Play Area
& Adult-Assistive
Bathroom Facility
(Jollyman Park)
At Jollyman Park, Design and construct an
all-inclusive playground and an adultassistive bathroom facility adjacent to the new AIPG. (Externally Funded, in part)
• Phase: Construction
• Completion: June 2025
Construction is underway.

Lawrence-Mitty Park
and Trail Plan
Design and construct a new neighborhood
park. Located on 7.8 acres adjacent to
Saratoga Creek, near intersection of
Lawrence Expressway and Mitty Way
• Phase: Design
• Completion: Spring 2027
CEQA report (IS/MND) approved/ adopted
by Council. Design phase initiated.

Park Amenity
Improvements
Funding for various park amenities such as
benches, hydration stations, outdoor table
tennis, cornhole, shade structures, pickleball
striping, etc. (Multi-year funding).
• Phase: Design, Procurement
• Completion: Ongoing
Linda Vista DOLA hedge barrier
implementation scheduled for Spring 2025.

Jollyman Park will receive new bike racks,
trash receptables, and picnic tables. Picnic
tables for Creekside Park will be installed in
Spring 2025.

ACTIVE PROJECTS – TBD (Project Manager), projects currently reassigned to Senior Civil Engineer (below) (1.0 FTE)
Project Title Description Phase, Schedule, and Status
City Bridge
Maintenance Repairs
(BPMP)
Repair 4 bridges as recommended in the
Caltrans Bridge Report along with additional
improvements to prolong the useful life of
the bridges. The work is partially funded
(80%) through the Bridge Preventative
Maintenance Program, a federally funded
program.
• Phase: Construction
• Completion: Spring 2025
Repairs are complete at SCB at Calabazas
Creek (CC), Tantau at CC, Miller at CC. Creekadjacent work at Homestead over Stevens Creek (SC) will be completed in the Spring,
after rainy season.

Vai Avenue Outfall Repair of an outfall at Vai Avenue. • Phase: Construction • Completion: October 2024
De Anza Boulevard
Buffered Bike Lanes
Restripe De Anza Blvd to include a painted
buffered zone between the existing bike
lane and the vehicle lanes.
• Phase: Construction
• Completion: December 2024
Restriping will begin in November.

Annual Playground
Replacement
Replacement of older playground
equipment that is dated and worn. (Multiyear funding)
RFPs for Little Rancho and Canyon Oaks
playgrounds scheduled for Winter 2024/25.
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ACTIVE PROJECTS – JASON (Senior Civil Engineer) (1.0 FTE) Project Title Description Phase, Schedule, and Status
Stevens Creek Blvd
CL IV Bikeway Phase
2A
Design and Construction of the separated
bikeway along Stevens Creek Blvd from
Wolfe Road to DeAnza Blvd. (Externally
Funded, in part)
• Phase: Bid
• Completion: Spring 2025
Phase 2A Construction will be posted for
public bid process in October. Phase 2B
Stevens Creek Blvd
CL IV Bikeway Phase
2B and Bandley
Intersection
Design and Construction of the separated
bikeway along Stevens Creek Blvd from De
Anza Blvd to US-85. This includes signal
upgrades at Bandley Drive. (Externally
Funded, in part)
• Phase: Design
• Completion: 2025-26
Design is underway; 95% complete. Grant
funding being sourced.

Tamien Innu - East
and Central
Segments
Design and construct an off-street bicycle
and pedestrian facility parallel to the I-280
HWY, from De Anza Blvd. Wolfe Road
(Central), from Wolfe Rd. to Vallco Parkway
(East) (Externally Funded)
• Phase: Design
• Completion: 2025-26
East segment will continue into Final
Documentation once Valley Water
approves the design. Design phase for
Central segment is paused while the east
segment design is finalized. The CEQA
process is complete.

McClellan Road
Bridge Replacement
Removal and replacement of the bridge on
McClellan Road near the entrance to
McClellan Ranch Preserve. (Externally
Funded)
• Phase: RFQ/RFP for Project team
• Completion: TBD
Stevens Creek Bridge
Repair
Stevens Creek Blvd Bridge over Stevens
Creek. Prepare feasibility study and PS&E to
determine and implement appropriate scour
countermeasures. (Externally Funded, in
part)
• Phase: Design
• Completion: 2025
Engineering/design is underway.

ACTIVE PROJECTS – JO ANNE (Project Manager, works in 2 PW Divisions) (0.25 FTE) Project Title Description Phase, Schedule, and Status
City Lighting LED
improvements
Implement the transition of City's streetlight
infrastructure from induction and other
fixtures to LED fixtures to meet the "Dark
Sky" Ordinance requirements and reduce
light pollution and energy cost
• Phase: Bid
• Completion: Procurement is TBD; 12-18
months installation
Public bid process is underway. Award of
Contract tentatively scheduled for
December.

Street Light
Installation - Annual
Infill
Infill of streetlights as requested by
residents. (Multi-year funding)
• Phase: Ongoing
• Completion: N.A.
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ACTIVE PROJECTS – JIMMY (Assistant Director of Public Works) (0.0 FTE) Project Title Description Phase, Schedule, and Status
EVCS expansion -
Service Center
Design and Construction of infrastructure
for EVCS for the City’s Fleet vehicles.
• Phase: Design
• Completion: 2026
Working with PG&E and SVCE to confirm
scope of work.

BCA Implementation:

Senior Center fire
alarm system
New Fire Alarm system for the Senior
Center, and baseline specifications for other
facilities. (Externally Funded, in part)
• Phase: Design
• Completion: May 2025
Project team is working on bid
documentation.

ASSOCIATE ENGINEER –TRANSPORTATION (works in 2 PW Divisions, hiring process underway) (0.5 FTE) Project Title Description Phase, Schedule, and Status
Bollinger Road
Corridor Study
Traffic analysis, topographic and utilities
survey, and preliminary engineering of
Bollinger Road. (Externally Funded, in part)
• Phase: Analysis
• Completion: 2027
Roadway Safety
Improvements - HSIP
High Friction pavement treatment and
speed feedback signage added to seventeen
locations. (Externally Funded, in part)
• Phase: RFP and Design
• Completion: Winter 2025
School Walk Audit
Implementation
Construct infrastructure-related
improvements around schools that were
identified as part of the comprehensive
School Walk Audit study. (Externally Funded,
in part)
• Phase: Ongoing
• Completion: N.A.

More projects expected to become active in
Spring 2025.

QUEUED PROJECTS
Project Title Description Notes
Tamien Innu - West
Segment
Design and construct an off-street bicycle
and pedestrian facility parallel to the I-280
HWY, from the Don Burnett Bicycle –
Pedestrian Bridge to De Anza Blvd.

This segment is on hold until the other
segments are designed
City Hall Annex Program, plan and build facility
improvements required for interim facility
to accommodate staff while City Hall is
remodeled, as well as the long-term use of
this facility.

Design documentation is 60% complete.

Awaiting direction on City Hall project
before further action on this project.

City Hall
Improvements
Programming, Feasibility and Community
Outreach to form the basis of a renovation
strategy for the buildings.

Understanding of the overall City financial
issues and scope delineation must advance
before this project can progress.

Library Expansion
Project (landscaping
& donor wall)
Develop a design and construct a 5600 SF
addition to the existing Library building.
(Externally Funded, in part)
Grant funding ($1M) is received for
Courtyard and Landscaping scope. Staffing
required to move the project ahead. Donor
Wall repair is complete.

SV Hopper EV Parking Provide electric vehicle charging stations (EVCS) for SV Hopper (formerly VIA) fleet.

Engineering analysis complete. Cost
estimate and scoping to be finalized.
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Upcoming projects (Unfunded):

Project FY Notes
BCA Implementation: future
projects
Ongoing Ongoing project[s] will continue to require staffing. The Building Condition Assessment Report documented the need for ~$20M worth of projects, in 2018.

Outfall Repairs FY25-26 FY25-26 proposal; Recent report shows 52 outfalls in critical need of repair.

Park Shade Structures: 5
locations included in the 5yr
CIP
FY25-26 FY25-26, as noted in the 5yr CIP program.

BBF Golf Course Irrigation &
Pond repairs: included in the
5yr CIP
FY25-26 FY25-26, as noted in the 5yr CIP program.

Memorial Park projects: AllInclusive PlaygroundFY25-26 Grant funding may be available, making a FY25-26 proposal likely.

ATP update: projects FY26-27 FY26-27 proposal. The Active Transportation Plan update will refocus prioritization of ATP projects.

Memorial Park projects:

Softball Field Lighting
FY26-27 The current system has exceeded its useful lifecycle.

Don Burnett Bridge
Architectural Lighting to LED
FY26-27 Pathway lights have been upgraded to LED, but the architectural lighting remains to be changed over.

Regnart Road Improvements,
Phase 2
FY26-27 The 2017 study identified 4 additional sites of Regnart Road in need of improvements to mitigate hillside degradation.

Bollinger Road Corridor
Construction; included in the
5yr CIP
FY28-29 FY28-29, as noted in the 5yr CIP program.

Electrification of all buildings FY28-29 The CAP calls for residents to electrify their properties. The City can lead the way by electrifying the City Facilities.

Little Rancho picnic area TBD PW/P&R had a recent request from residents, and this is indicative of future demands for unplanned projects
Pumpkin Fiesta Storm Drain
Improvements, Phase 2
FY29-30 The Storm Drain Master Plan identifies the need to upgrade additional sections of this storm drain.

City Hall project TBD Design and Construction, following programmatic development, FYTBD.

Memorial Park projects
derived from MPSP
TBD Numerous projects are possible
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CITY OF CUPERTINO
Agenda Item
24-13390 Agenda Date: 12/3/2024
Agenda #: 12.

Subject: Capital Improvement Program Photovoltaic Systems Design and Installation Project.

Approve the Capital Improvement Programs Photovoltaic Systems Design and Installation Project conceptual design for three City of Cupertino facilities: Community Hall, Cupertino Sports Center, and Quinlan Community Center.

Presenter: Susan Michael, Capital Improvement Programs Manager CITY OF CUPERTINO Page 1 of 1 Printed on 11/26/2024
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CITY COUNCIL STAFF REPORT
Meeting: December 3, 2024
Subject
Capital Improvement Program Photovoltaic Systems Design and Installation Project.

Recommended Action
Approve the Capital Improvement Programs Photovoltaic Systems Design and Installation Project conceptual design for three City of Cupertino facilities: Community Hall, Cupertino Sports Center, and Quinlan Community Center.

Executive Summary
The Capital Improvement Program (CIP) Photovoltaic Systems Design and Installation (PV) Project was approved by the City Council as part of the Fiscal Year (FY) 24-25 annual budget. This report provides scope and fiscal information on each proposed site for the PV Project
Reasons for Recommendation
The PV project was approved as part of the FY 2024-25 Budget. The project description included in the budget adoption and meeting details is provided in Attachment A of this report. Approval of the conceptual design for the three City locations will result in better utility rates for producing on-site clean energy.

Background
The Net Energy Metering (NEM) program is administered by the California Public Utilities Commission (CPUC) and provides credits to a building’s utility bill for producing an excess of on-site clean energy. Accounts with NEM ratings are guaranteed these credits over a 20-year period. In 2023 Pacific Gas & Electric (PG&E) announced a rate decrease for electricity generated by PV systems (NEM 3) but provided a window to allow grandfathering the more economically attractive NEM 2.0 rates if interconnection applications were successfully submitted and corresponding systems operational by 2026.

The NEM 2.0 Interconnection Applications were successfully submitted to PG&E for five Cupertino facilities: Blackberry Farm Recreation and Pool facility, Community Hall, 618
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2 Cupertino Library, Quinlan Community Center, and Cupertino Sports Center. This Project aims to design and build PV systems at three of the five locations.

The NEM 2.0 projects must be complete by April 15, 2026, to receive the incentive, otherwise the NEM 3.0 program, which offers reduced incentives/savings, would need to be pursued. The NEM 2.0 rates provide 75 - 80% greater compensation than NEM 3 rates for electricity that is fed back into the electrical system. The savings in utility costs for the three proposed sites are projected to be $276,000 annually, and $13 million over a 30-year lifespan. For more details, please see Attachment B.

Analysis of the Three City Facilities Identified as Proposed “Sites” A “Programming, Cost and Funding Report” was developed to serve as the “bridging documents” for the Design-Build project. It includes technical and cost analysis data for each site. The following narratives from that report depict the proposed layouts and projected cost savings for each site.

Quinlan Community Center
Several options were considered for this site. Preserving significant trees and working within the aesthetics of the park were high priorities. The proposed layout provides shaded parking and a significantly shaded picnic area. It also utilizes existing roof areas, mitigating overall costs of the system. The northern carport will require some tree trimming (overall tree health will not be compromised) to maximize and maintain solar 619
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3 access. The project may require shaded parking stalls be provided for some existing ADA spaces. The design of the PV System at the picnic area will respond architecturally to the layout of the picnic area (rather than have there be one large shed roof, as shown in the illustration).

The electrical expenditures at Quinlan would be reduced from approximately $121,000 annually, to generating a revenue of almost $33,000 annually. The lifecycle savings are projected to be $7.3 million. The City’s costs for design and construction of $2.5 million could be recovered in approximately nine years.

The pros and cons to the implementation of this site’s PV project are listed below.

Pro:
 The annual and lifecycle savings for this site are significant in relation to the electrical bill; this site is a large contributor to the overall project’s savings as well.
 The $2.5 million cost for this site is significant, but it has one of the shortest payback periods.
 Using the roof areas for the installation does not require an additional structure, thus reducing initial costs.
 Installing the arrays over the parking areas and the picnic area will provide shade to users. This is a stated goal/objective in the Parks and Recreation System Master Plan.
 The net savings with implementation of this project under the NEM 2.0 interconnection application are estimated to be $7.3 million over the 30-year lifecycle. However, under the NEM 3 rates, the lifecycle savings are projected to be $5.3 million. Thus, NEM 2.0 rates have an approximate 28% advantage over NEM 3.

Con:
 The installation will be spread out to two parking areas, rooftops, and the Memorial Park picnic area. The electrical connections via trenching/boring conduits to multiple locations are less efficient than a single location.

Quinlan Center Meter #0116367009 - 116367840
Last 12 months kWh usage 383,109 Construction Cost - PV only $2,343,000 Last 12 months cost of electrical $121,336 Construction Cost - EV only $150,000 Cost per kWh (ave.) $0.32
Construction Cost - Total
(PV+EV) $2,493,000
PV systems kWH generation 453,795
Direct Payback (IRA) funding
(40%, PV only) $867,200
PV systems annual savings* $154,217 City Funding $1,625,800 PV systems annual electrical
bill** -$32,881
Payback period (years,
discounted cash flow) 9.21
PV systems lifecycle savings*** $7,272,774 ROI (LC costs/payback period) 447% Staff recommends proceeding with the PV project at this site. 620
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4 Cupertino Sports Center
This property allows for the PV system to be well-aligned to west and south-facing solar access. The arrays are situated to ensure they do not interfere with vehicular traffic, and to minimize impacts to the tree in the corner between the two arrays. This tree would need to be slightly trimmed to ensure maximum solar access. The small trees under the northern arrays would need to be removed.

The electrical bill at the Sports Center would be reduced from approximately $108,000 annually to approximately $15,000 annually, with projected lifecycle savings of $4.4 million. The City’s costs for design and construction of $2 million could be recovered in approximately 11 years.

The pros and cons to the implementation of this site’s PV project are listed below.

Pro:
 The annual and lifecycle savings for this site’s PV project are significant in relation to the electrical bill at this site and are a healthy contributor to the overall savings.
 Installing the arrays over the parking area and court viewing area would provide shade for the facilities users.
 Installation in the parking area effectively extends the electrical service to the parking area and facilitates the extension of the electrical service to the back 621
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5 parking lot where electric vehicle charging stations are tentatively planned for installation to serve both sports center users and the Silicon Valley Hopper fleet.  The net savings of implementing this project under the NEM 2.0 interconnection application is estimated to be $4.4 million over the 30-year lifecycle. However, under the NEM 3 rates, the lifecycle savings are projected to be $3.2 million.

Thus, the NEM 2.0 advantage is approximately 29% over NEM 3.

Con:
 The parking area arrays require structural support and a trenched/bored connection to the site’s MPOE, which is an added cost.

Sports Center Meter #0116367009 - 116971849
Last 12 months kWh usage 329,369 Construction Cost - PV only $1,815,000 Last 12 months cost of electrical $108,143 Construction Cost - EV only $150,000 Cost per kWh (ave.) $0.33 Construction Cost - Total (PV+EV) $1,965,000 PV systems kWH generation 322,104
Direct Payback (IRA) funding (40%,
PV only) $726,000
PV systems annual savings* $93,047 City Funding $1,239,000 PV systems annual electrical
bill** $15,096
Payback period (years, discounted
cash flow) 11.11
PV systems lifecycle savings*** $4,434,018 ROI (LC costs/payback period) 358% Staff recommends proceeding with the PV project at this site.

Community Hall
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6 The installation at Community Hall is ideally situated with rooftop racking. As a result, roof penetrations will not be required as the system will clamp to the existing standing seam roof profile.

The electrical bill at Community Hall would be reduced from approximately $40,000 to about $10,000 annually, with projected lifecycle savings of $1.3 million. The City’s costs for design and construction of $377,000 could be recovered in approximately seven years.

The pros and cons of implementing the PV project at this site are listed below.

Con:
 The annual and lifecycle savings for this site are not significant in relation to the electrical bill. This site is a relatively small contributor to the overall savings.

Pro:
 Installing the arrays on the standing seam roof is the easiest construction scenario of the five sites and has the least amount of added cost implications.  The net savings of implementing this project under the NEM 2.0 interconnection application is estimated to be $1.3 million over the 30-year lifecycle. However, under the NEM 3 rates, the lifecycle savings are projected to be close to $1 million. Thus, the NEM 2.0 advantage is approximately 27% over NEM 3. 
Community Hall Meter #0116367009 - 116367449
Last 12 months kWh usage 114,600 Construction Cost - PV only $377,000 Last 12 months cost of electrical $39,810 Construction Cost - EV only $0 Cost per kWh (ave.) $0.35 Construction Cost - Total (PV+EV) $377,000 PV systems kWH generation
66,784
Direct Payback (IRA) funding (40%,
PV only) $150,800
PV systems annual savings* $29,441 City Funding $226,200 PV systems annual electrical bill** $10,369
Payback period (years, discounted
cash flow) 7.15
PV systems lifecycle savings*** $1,315,345 ROI (LC costs/payback period) 581% Staff recommends proceeding with the PV project at this site. //
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7 Cupertino Library
Several options were considered for this site. The Library roof locations have an advantageous size, but only one of the large roofs is well-oriented to the west or south.

Standing seam rooftops (supporting the two largest rooftop arrays) are ideal for supporting solar facilities, as racking can be clamped to the standing seams as opposed to penetrating the roof surface. Long trenching/boring routes will be required to consolidate generation at the point of interconnection. While the proposed carport locations did consider trees, some smaller trees along the easterly edge of the Civic Center property will need to be removed or significantly trimmed to support the installation.

The electrical bill at the Library would be reduced from approximately $325,000 annually to about $133,000, with projected lifecycle savings of about $10.8 million. The costs for design and construction of $4.1 million could be recovered in approximately

11.3 years.
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8 The notable complication for the Library site is that the tenant, the Santa Clara County Library District (SCCLD), is responsible for paying the electrical bill. The fiscal benefit of the cost savings from the PV installation would go to the SCCLD for the next twenty years unless the current lease agreement could be amended. The payback period for the project would be extended accordingly.

The pros and cons for implementation of this site’s PV project are listed below.

Pro:
 The annual and lifecycle savings for this site’s PV project are significant, at $189,000 annually and $10.8 million lifecycle savings.

Con:
 The $4 million cost for this site’s project brings the overall project budget well over the approved funding amount of $6.3 million.
 The net savings of implementing this project under the NEM 2.0 interconnection application is estimated to be $10.8 million over a 30-year lifecycle. However, under the NEM 3 rates, the lifecycle savings are projected to be $10.2 million.

Thus, the NEM 2.0 advantage is approximately 6% over NEM 3, and is the lowest of the five sites. This lower offset in rates is due to the library facility utilizing most of the energy being generated by the PV system, thus there would be less excess energy being created and fed into the electrical grid.  Meeting the April 2026 deadline for completion is a critical driver for the project.

This site has some of the largest arrays and the electrical components needed for these larger arrays have been experiencing extremely long lead times for material procurement/shipping. These lead times have the potential to jeopardize the completion date of the project at this site. Additionally, the size of the project will require the greatest amount of staffing, for both design and construction.

Eliminating it from the current project would enable resources to be focused on other more viable sites.
 The SCCLD’s priority for improvements would be to focus on the resiliency of the facility. The PV project under the NEM 2.0 interconnection application is limited to installation of the PV systems design and installation. The SCCLD would prefer to invest in a project that includes features to strengthen the resiliency of the facility, such as battery backup and microgrid connectivity. //
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9 Library Meter #1932850108
Last 12 months kWh usage 1,048,978 Construction Cost - PV only $3,803,000 Last 12 months cost of electrical $322,517 Construction Cost - EV only $300,000 Cost per kWh (ave.) $0.31
Construction Cost - Total
(PV+EV) $4,103,000
PV systems kWH generation 621,477
Direct Payback (IRA) funding
(40%, PV only) $1,521,200
PV systems annual savings* $189,074 City Funding $2,581,800 PV systems annual electrical bill** $133,443
Payback period (years,
discounted cash flow) 11.33
PV systems lifecycle savings*** $10,847,040 ROI (LC costs/payback period) 420% Staff recommends postponing the implementation of the PV project at this site to allow for further development of the program and to help ensure impacts to the public and other amenities is minimized. The SCCLD also supports postponing the project at this site. Refer to Attachment D.

Blackberry Farm Recreation and Pool facility
Several options were considered for this site. The building roof locations are too small for a simple installation, and the solar orientation is not ideal. The proposed layout is a single continuous system that requires fewer trenching/boring paths to the electrical point of interconnection. The installation is far enough from the trees that solar access is 626
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10 not impeded, and tree trimming will not be needed. Additionally, the existing netting system will provide reasonable protection for the array from golf balls. The proposed carport installation will provide shade for the parking stalls below it, requiring proportional shade coverage be provided at Americas with Disabilities Act (ADA) parking stalls. The State of California and City of Cupertino Green Energy Code for Electric Vehicle (EV) parking requirements will also require additional improvements be made, resulting in a significant amount of additional cost to the project.

The electrical bill at Blackberry Farm would be reduced from approximately $33,000 annually, to generating a revenue of almost $6,000 annually. The lifecycle savings are projected to be $1.5 million. The City’s costs for design and construction of $1 million could be recovered in approximately 14 years.

The pros and cons to the implementation of this site’s PV project are listed below:

Pro:
 The net savings of implementing this project under the NEM 2.0 interconnection application are estimated to be $1.5 million over the 30-year lifecycle. However, under the NEM 3 rates, the lifecycle savings are projected to be $910,000. Thus, the NEM 2.0 advantage is approximately 42% over NEM 3, which is the highest variance of the five sites. In short, if installation of a PV system at this site is a priority, it would be beneficial to prioritize the project now with the current potential of the NEM 2.0 rates.
 No trees would be negatively impacted by the project.

Con:
 The annual and lifecycle savings for this site are significant in relation to the electrical bill at this site, but the site is not a large contributor to the overall City savings.
 The $1 million cost for this site’s project is not the largest cost of the five sites, but it is the largest cost in proportion to the savings and therefore has the longest payback period.
 The location of the proposed carport is a relatively long distance from the main point of electric service (MPOE) for purposes of trenching/boring conduits, which raises the cost and furthers impacts during construction for this site.  Residents expressed concern that adding EV charging stations could increase non-recreational traffic to the site.
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11 Blackberry Farm Meter #114315284
Last 12 months kWh usage 110,428 Construction Cost - PV only $956,000 Last 12 months cost of electrical $32,539 Construction Cost - EV only $100,000 Cost per kWh (ave.) $0.29 Construction Cost - Total (PV+EV) $1,056,000 PV systems kWH generation
110,948
Direct Payback (IRA) funding (40%,
PV only) $382,400
PV systems annual savings* $38,253 City Funding $673,600 PV systems annual electrical bill**
-$5,714
Payback period (years, discounted
cash flow) 14.08
PV systems lifecycle savings*** $1,563,642 ROI (LC costs/payback period) 232% Staff recommends removing the PV project at this site due to the long payback period, residents’ concerns regarding increased traffic, and recommendation from the Parks and Recreation Commission.

Sustainability Commission
This item was presented at the October 17, Sustainability Commission meeting. The minutes are not yet published, but the commission voted unanimously to recommend approval of the PV project, having the City Council consider these options. a. Approve the PV Project’s Conceptual Design for five City of Cupertino facilities:

Quinlan Community Center, Community Hall, Cupertino Sports Center, Blackberry Farm, and Cupertino Library.
b. If the above recommendation is not fully approved by the City Council due to budget constraints, then the Sustainability Commission recommends the installation of the PV project at these facilities in order of preference: Quinlan Community Center, Cupertino Sports Center, Community Hall, Cupertino Library, and Blackberry Farm.

The Sustainability Commission also requested that the City pursue a funding agreement with Santa Clara County Library District for that facility’s portion of the project.

Community Engagement Meeting
A public community meeting was held on October 29 at Quinlan Community Center.

Minutes are not available for that meeting. Attendance was limited and the discussion was informal. Staff presented each of the concepts and responded to questions.

Parks and Recreation Commission
This item was presented to the Parks and Recreation Commission on November 7. The minutes are not yet published, but the commission voted unanimously to recommend approval of three of the five sites to the City Council. Below was the action taken. 628
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12 Commissioner Bono motioned to recommend that City Council approve the Capital Improvement Program Photovoltaic Systems Design and Installation project's conceptual design for three City facilities: Community Hall, Cupertino Sports Center, and Quinlan Community Center. Commissioner Stanek seconded.

Chair Shearin made a friendly amendment to include the Library if there was an agreement with the Santa Clara County Library District and they would pay a substantive amount. Commissioner Bono and Commissioner Stanek accepted the friendly amendment.

The motion as amended with the friendly amendment carried unanimously.

Next Steps
Following this meeting, the next steps include:

1. With direction from the Council on the sites to include in the project, contractual negotiations with the successful Design-Build Entity will be finalized. A Request for Proposals is currently in process and will be completed in mid-December.

This was preceded by a Request for Qualifications to create a list of pre-qualified applicants.

2. A design build contract to select the project Design-Build Entity is tentatively scheduled to return to the City Council for approval at a meeting in January 2025.

If this project does not move forward, existing electrical utility costs will not be reduced.

The unexpended funding for the project will move to the Capital Reserve. Additionally, not approving the recommendation in this report could result in a large loss of savings for the City. If there is no Council direction provided by December 3, then the City will no longer be eligible for the NEM 3.0 application, therefore no application will be submitted, and no overall savings on the electricity bill will benefit the City.

Sustainability Impact
Adding solar generation reduces demand on the electrical grid and provides a foundation to support future electrification of these facilities. Electrification of existing buildings is a goal under Measure BE-3 in the City’s Climate Action Plan 2.0.

Fiscal Impact
The PV Systems Design and Installation (budget unit 420-99-274) was approved as part of the FY 2024-25 Budget at $6,300,000. There are no recommended changes to the budget.

The project is estimated to reduce expenditures by approximately $276,000 annually, and approximately $13,000,000 over the 30-year life cycle.

City Work Program (CWP) Item: No
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13 CWP Item Description: N/A
Council Goal: N/A
California Environmental Quality Act (CEQA)
The project is categorically exempt from CEQA, CEQA Guidelines section 15301(existing facilities) and section 15303 (construction of small structures), and/or statutorily exempt under Public Resources Code section 21080.35.
_____________________________________
Prepared by: Susan Michael, Capital Improvement Programs Manager Reviewed by: Chad Mosley, Director of Public Works
Reviewed by: Tina Kapoor, Interim Assistant City Manager Approved for Submission by: Pamela Wu, City Manager
Attachments:

A – FY 24-25 CIP Project Narratives Excerpt
B – Preliminary Cost Estimates
C – Programming Cost Funding Report
D – SCCLD Letter of Support for Postponement
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Photovoltaic Systems Design & Installation
Proposed Funding $ 6,300,000
City Funding $ 6,300,000
External Funding $ 0
Funding Source, Approved Plan CR, CAP
Project Category Facilities
Project Type Design and Construction
Location Various
Dept. Priority High
Origin of Request Public Works
Project Description
Project Justification
Prioritization
Projected Schedule
Funding Information
Operating Budget Impacts
In 2023 PG&E announced a rate decrease for electricity generated by photovoltaic (PV) systems (NEM 3), but provided a window to allow grandfathering the more economically-attractive NEM 2.0 rates if interconnection applications were successfully submitted and corresponding systems operational by 2026. NEM 2.0 Interconnection Applications were successfully submitted to PG&E for five Cupertino facilities: Blackberry Farm, Civic Center, Library, Quinlan Community Center & Senior Center, and Sports Center. This project aims to design and build PV systems at all five locations. This project proposes design/build of these systems, pending design development reviews for each facility.

The City must connect the proposed photovoltaic systems to the grid by 4/15/2026 in order to take advantage of the NEM 2.0 applications, which provides 75 ñ 80% greater compensation than NEM 3 rates for electricity that is fed back into the electrical system. The savings in utility costs are projected to be $500,000 annually, and $17.8M over a 30yr lifespan.

Conceptual Design development and cost analysis: Summer 2024 Design-Build: Winter 2024 to April 2026
Installation of the PV systems is projected to save $500,000 annually in utility costs. Additional staffing will not be required for ongoing operations and maintenance.

Installation of the PV systems is projected to save $500,000 annually. The use of cleaner energy sources is a CAP goal.

CA Government code allows for streamlined sourcing of Energy Service Companies (ESCO) for design/build implementation to facilitate these types of projects. It is projected that this project will qualify for $1.9M in Inflation Reduction Act credits.

The proposed budget will enable design and construction of the systems. Inflation Reduction Act credits projected for this project are approximately $1.9M. Staff will also pursue other grant funding opportunities.

CIP FY24-25 • 5-YEAR PLAN ATTACHMENT A

ATTACHMENT A ATTACHMENT C
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A B C D E F G H I J K L M
Facility kWh kWh Cost cost per
kWh
(ave.)
PV systems
kWH
generation
PV systems
annual
savings*
PV systems
annual
electrical
bill**
PV systems
lifecycle
savings***
Constrn
Cost: PV
only
Constrn
Cost: EVCS
only
Constrn. Cost
(PV + EV)
IRA funding
(40% of PV
only)
City Funding Payback
Period
(years)
****
formula A/B B - E H + I H * 40% J - K
Three sites, WITHOUT BBF and Library
Quinlan Community Center
(0116367009-116367840) 383,109 $121,336 $0.32 453,795 $154,217 -$32,881 $7,272,774 $2,343,000 $150,000 $2,493,000 $867,200 $1,625,800 9.21 Sports Center (0116367009-
116971849) 329,369 $108,143 $0.33 322,104 $93,047 $15,096 $4,434,018 $1,815,000 $150,000 $1,965,000 $726,000 $1,239,000 11.11 Community Hall (0116367009-
116367449) 114,600 $39,810 $0.35 66,784 $29,441 $10,369 $1,315,345 $377,000 $0 $377,000 $150,800 $226,200 7.15 $269,289 $276,705 -$7,416 $13,022,137 $4,535,000 $300,000 $4,835,000 $1,744,000 $3,091,000 9.46 decreased by: 276,705 with 20% contingency $5,802,000
Four sites, WITHOUT BBF
Library (1932850108) 1,048,978 $322,517 $0.31 621,477 $189,074 $133,443 $10,847,040 $3,803,000 $300,000 $4,103,000 $1,521,200 $2,581,800 11.33 Quinlan Community Center
(0116367009-116367840) 383,109 $121,336 $0.32 453,795 $154,217 -$32,881 $7,272,774 $2,343,000 $150,000 $2,493,000 $867,200 $1,625,800 9.21 Sports Center (0116367009-
116971849) 329,369 $108,143 $0.33 322,104 $93,047 $15,096 $4,434,018 $1,815,000 $150,000 $1,965,000 $726,000 $1,239,000 11.11 Community Hall (0116367009-
116367449) 114,600 $39,810 $0.35 66,784 $29,441 $10,369 $1,315,345 $377,000 $0 $377,000 $150,800 $226,200 7.15 $591,805 $465,779 $126,026 $23,869,177 $8,338,000 $600,000 $8,938,000 $3,265,200 $5,672,800 9.98 decreased by: 465,779 with 20% contingency $10,725,600
Four sites, WITHOUT LIBRARY
BBF (114315284) 110,428 $32,539 $0.29 110,948 $38,253 -$5,714 $1,563,642 $956,000 $100,000 $1,056,000 $382,400 $673,600 14.08 Quinlan Community Center
(0116367009-116367840) 383,109 $121,336 $0.32 453,795 $154,217 -$32,881 $7,272,774 $2,343,000 $150,000 $2,493,000 $867,200 $1,625,800 9.21 Sports Center (0116367009-
116971849) 329,369 $108,143 $0.33 322,104 $93,047 $15,096 $4,434,018 $1,815,000 $150,000 $1,965,000 $726,000 $1,239,000 11.11 Community Hall (0116367009-
116367449) 114,600 $39,810 $0.35 66,784 $29,441 $10,369 $1,315,345 $377,000 $0 $377,000 $150,800 $226,200 7.15 $301,828 $314,958 -$13,130 $14,585,779 $5,491,000 $400,000 $5,891,000 $2,126,400 $3,764,600 10.28 decreased by: 314,958 with 20% contingency $7,069,200
Five sites
Library (1932850108) 1,048,978 $322,517 $0.31 621,477 $189,074 $133,443 $10,847,040 $3,803,000 $300,000 $4,103,000 $1,521,200 $2,581,800 11.33 BBF (114315284) 110,428 $32,539 $0.29 110,948 $38,253 -$5,714 $1,563,642 $956,000 $100,000 $1,056,000 $382,400 $673,600 14.08 Quinlan Community Center
(0116367009-116367840) 383,109 $121,336 $0.32 453,795 $154,217 -$32,881 $7,272,774 $2,343,000 $150,000 $2,493,000 $867,200 $1,625,800 9.21 Sports Center (0116367009-
116971849) 329,369 $108,143 $0.33 322,104 $93,047 $15,096 $4,434,018 $1,815,000 $150,000 $1,965,000 $726,000 $1,239,000 11.11 Community Hall (0116367009-
116367449) 114,600 $39,810 $0.35 66,784 $29,441 $10,369 $1,315,345 $377,000 $0 $377,000 $150,800 $226,200 7.15 $624,345 $504,032 $120,313 $25,432,819 $9,294,000 $700,000 $9,994,000 $3,647,600 $6,346,400 10.66 decreased by: 504,032 with 20% contingency $11,992,800
CUPERTINO PHOTOVOLTAIC SYSTEMS DESIGN AND INSTALLATION PROJECT • PRELIMINARY COST/SAVINGS • ATTACHMENT B *Annual savings includes 5% utility escalation over a 1.5 year construction period, Year 1
**The costs (B) are offset by the kWh savings (E), resulting in lowered electrical bill (F)
***Lifecycle Savings (30yrs) includes: 5% utility escalation, 0.5% module degradation, 30 years, NEM3 Included
****Discounted cashflow methodology includes: 5% utility escalation,

0.5% module degradation, 30 years, NEM3 Included
11/18/2024
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Programming, Cost, and Funding Report
Prepared for the City of Cupertino
Presented by:

Syserco Energy Solutions, Inc.

Date Submitted:

November 11, 2024
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Table of Contents 1
Table of Contents
Table of Contents......................................................................................................................................................................1 Executive Summary...................................................................................................................................................................2 Section 1 – Project Financials ...............................................................................................................................................3

1.1 System Sizing...............................................................................................................................................................3

1.2 Annual Energy Savings.............................................................................................................................................3

1.3 Budget Impact / Financing Options....................................................................................................................4

1.4 Portfolio Cash Flow Models ...................................................................................................................................7 Section 2 – Construction Methodology, Equipment, and Conceptual Designs............................................. 15

2.1 Construction Methodology and Schedule .................................................................................................... 15

2.2 Project Portfolio Conceptual Designs ............................................................................................................. 18

2.3 Project Equipment Lists ........................................................................................................................................ 39 Section 3 – Project Specifications and Technology Evaluation ............................................................................ 43

3.1 Technical Specifications........................................................................................................................................ 43

3.2 New Technology Evaluation................................................................................................................................ 47

3.3 Energy Storage Evaluation................................................................................................................................... 49 634
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Executive Summary 2
Executive Summary
The City of Cupertino has been working to evaluate the benefits of adding solar photovoltaic energy systems to a number of locations. The goal of this potential project is to assist in offsetting ongoing electrical utility costs at these locations to provide long term value to the city and its residents.

To develop the recommended project, our experienced energy engineers, project managers, and project developers performed a detailed energy and operational audit of the City’s facilities to determine the full potential for savings. This proposal is a culmination of our audit findings, recommended systems, infrastructure enhancements, and overall cost reductions.

We would like to thank the members of the City’s staff and facilities team who worked closely with the Syserco Energy Solutions team throughout this process. Without their assistance, this report would not have been possible.

The project development process involved numerous site visits, interaction with City administration and facilities staff, and a detailed analysis of existing equipment and systems and current utility consumption.

Studies of energy usage, operating conditions, and interviews with the City’s facility team have been valuable sources of information, contributing greatly to this effort. We have taken into consideration the input provided by staff when compiling the proposed project.

The recommended project will design, furnish, and install new solar PV roof mount and carport / shade structure systems at various City sites. These new systems will offset significant electrical energy usage relative to the grid-purchased electrical energy. The recommended system sizes are summarized in the table below:

Recommended Project Summary
Site Name
Nominal
Array Size
(kW DC)
Nominal
System Size
(kW AC)
Mounting Type
Blackberry Farm 73.08 60 Carport
Community Hall 49.30 50 Rooftop
Library 422.82 403 Carport / Rooftop
Quinlan Community Center / Senior Center 311.46 273 Carport / Rooftop Sports Center 214.02 172 Carport
Total 1,070.68 958
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Section 1 – Project Financials 3
Section 1 – Project Financials

1.1 System Sizing
The systems in the project were sized based on multiple factors to align with the city’s goals for the project. The first factor considered was available space – in concert with city staff, ideal areas on each site were identified that would not impact the usage of each site or require the removal of undue quantities of trees. With the usable locations identified on each site, energy consumption was evaluated to determine the maximum amount of energy generation that would be economically beneficial for the site. The systems were then sized within these two constraints to offset as much energy usage as possible at each location within the physical areas identified for use. Options for each site were presented to city staff for evaluation and comment, with preferred layouts selected by the city for each location.

1.2 Annual Energy Savings
Annual Energy Savings for the project were modeled utilizing the industry-standard software application Energy Toolbase based on data from site-specific models that were developed in Helioscope, another industry-standard software application. This model projects the energy savings provided by the array based on the estimated energy production within each time interval, to ensure that the impacts of timeof-use (TOU) rate schedules and non-bypassable charges are accurately accounted for. The first-year energy savings depicted in the table below assume a roughly 18-month duration between the issuance of this report and system completion and incorporate an estimated annual utility escalation rate of 5% during this time period. While first-year savings are presented in the table below, it is important to note that annual energy savings are estimated to change over time. Utility rates are anticipated to continue to rise over time, and throughout the project’s life cycle the modules are expected to degrade annually. For the purposes of the estimated payback period listed below, the annual utility escalation is estimated to be 5%, and the annual PV module degradation rate is assumed to be 0.5%. Additionally, the city has submitted interconnection applications under the NEM2 tariff, which is far more lucrative than the current NEM3 tariff – this allows the systems to be locked into this NEM2 tariff for 20 years from project permission to operate, after which time they will be transitioned to the NEM3 rate tariff. Syserco Energy Solutions assisted the city in accomplishing this by applying for utility interconnection of these systems prior to the April 15th, 2023 NEM2 application deadline. It is important to note that to capture this 20-year NEM2 eligibility, these projects must be completed by April 15th, 2026. 636
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1.3 Budget Impact / Financing Options
Site Name Nominal Array
Size (kW DC) System Price1
Estimated
Direct Pay
ITC1
Net Price1
First Year
Energy
Savings1,2
Estimated
Payback Period
(Years)
Blackberry Farm 73.08 $1,056,000 $382,400 $673,600 $38,253 14.08 Community Hall 49.30 $377,000 $150,800 $226,200 $29,441 7.15 Library 422.82 $4,103,000 $1,521,200 $2,581,800 $189,074 11.33 Quinlan Community Center /
Senior Center
311.46 $2,493,000 $867,200 $1,625,800 $154,217 9.21
Sports Center 214.02 $1,965,000 $726,000 $1,239,000 $93,047 11.11 Total 1,070.68 $9,994,000 $3,647,600 $6,346,400 $504,032 10.66 1Note: All costs and savings figures presented are estimates. 2Projected first year energy savings shown in table are indicative of the avoided electric utility costs the site will experience, which will manifest in the form of lowered utility bills on each site.

Financing Options
Solar PV systems can be financed in multiple ways to alleviate construction cash flow challenges. The main financial vehicles available for the project are a cash purchase, tax-exempt lease purchase (TELP), or a power purchase agreement (PPA). A cash purchase model is the simplest funding strategy for the project.

This methodology would utilize direct funding from the city to procure the project, which would have several benefits for the city. The city would be able to monetize the direct pay credit from the federal government (available via the Inflation Reduction Act), essentially providing a significant rebate for the project. When meeting prevailing wage and apprenticeship requirements, this direct pay credit amounts to 30% of the total PV project cost. For public entities receiving direct pay credits, there is a penalty for not meeting domestic content thresholds on the project, which can reduce this 30% credit by 15% for projects beginning in 2025 (i.e. reducing the 30% credit to 25.5%.) In addition to avoiding this credit reduction, utilizing domestic content on the project provides a 10-percentage point increase on the baseline direct pay credit, which would increase the realized benefit to the city from 25.5% of PV project costs to 40% of PV project costs when meeting domestic content requirements.

To meet the domestic content requirements, all iron and steel used in the project must have all manufacturing processes taking place in the United States, and (for projects beginning in 2025,) 45% of the total costs of all manufactured products (including components) in the facility must be mined, produced, or manufactured in the United States.

As a result of this, the project has been conceptually designed to utilize equipment which meets the domestic content requirement. Additionally, the city would directly receive all of the benefits provided by the system, including Renewable Energy Credits (RECs), which are the “green attributes” of the energy generated by the array which can be separately sold. Additionally, there would be no financing fees or interest costs associated with this method, which would maximize the total return on investment of the city’s procurement of the PV system. The downsides of this procurement method are minimal. Under this method, the city would need to operate and maintain the system, or alternatively hire a company to perform these services on behalf of the city which would require an ongoing (though small) cost to the city. The city would also need to have enough available capital to directly fund the project. 637
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A TELP funding model utilizes a tax-exempt lease for acquiring the capital necessary for construction and paying this lease back over time. Typically, these agreements run for 15-to-20-year terms. This financing format provides the city multiple benefits – direct capital funding from the city is not required for this financing method, and the model can be structured to ensure that the lease payments are funded by the cost savings from the PV arrays. Additionally, the city can negotiate a fixed interest rate on the borrowed funds and have a predictable payment schedule over time to repay the lease. Under this financing structure, the city is also able to monetize the direct pay credit from the federal government. There are multiple drawbacks to this financing mechanism, however. When utilizing a tax-exempt financing method under the Inflation Reduction Act, the direct pay credits are reduced by 15% relative to a cash purchase option (i.e. the 40% credit described above is reduced to 34%.) In addition, the city would own the arrays and would therefore receive all of the benefits of the system (including RECs) directly, but would need to operate and maintain the systems or hire a company to perform these services to keep the arrays functioning optimally over time which would require an ongoing cost to the city. Additionally, the interest associated with this financed procurement method would reduce the total return on investment of the project relative to a cash-purchase option.

A power purchase agreement (PPA) is an alternative financing option which utilizes a third party to provide the capital necessary for construction of the project. The third party retains ownership of the arrays and the city then pays the third party a negotiated value for the energy produced by the arrays as measured by an electrical meter on site. Term length for this financing option can range significantly, though this is typically on the order of 20 to 30 years. PPA agreements typically encompass two independent variables which determine the base energy price in the agreement, which are term length and escalation rate (the year-over-year increase in the base energy price.) These variables can be adjusted to meet the needs of the city – increasing the term length and escalation rates typically results in a lower base (first-year) PPA rate, increasing savings realized in the early years of the project life cycle. There are several benefits to this financing format – the city would not require any capital to construct the arrays, would not accrue interest during the construction period, and would not incur any direct debt. The city would not own the arrays during the PPA term (though PPAs would typically include an option for the city to procure the array at the end of the term of the agreement), and therefore would not need to orchestrate operations and maintenance activities for the PV systems. Because payments under a power purchase agreement are based around a value per kilowatt-hour of energy delivered to the project site, typical issues impacting energy production would reduce the amount owed by the city to the PPA provider, insulating the city from risk of the systems encountering operational issues; this also keeps the PPA provider’s interests aligned with the city’s, as the PPA provider is incentivized to maintain the arrays in peak condition to ensure the maximum amount of energy is delivered to the site. This financing method also has downsides; the array being owned by a third party means that the city would not be able to monetize the direct pay credit from the federal government for the project. Additionally, payments from the city to the PPA provider can fluctuate due to weather conditions, etc., and are likely less predictable than payments under a TELP financing model.

These financial vehicles can also be combined to provide additional options for the city. For instance, available capital can be utilized to fund a project, with any shortfall being covered by a TELP or PPA.

Combining available capital with a financing option has the benefit of expanding the ability of the city to 638
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procure the systems, while significantly reducing the interest paid on a potential lease, or the base price for energy, the annual escalator, or the term negotiated under a PPA. 639
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1.4 Portfolio Cash Flow Models
Each of the project locations was modeled to depict the estimated cash flow provided by each of the various financing strategies described in the previous section of this report. In addition, the portfolio as a whole was modeled similarly to show the revenue potential of the entire project throughout its life cycle.

All project financing models anticipate 20-year financing terms to align with the NEM2 project lock-in duration. The impact of changing to the NEM3 tariff after 20 years is included in the following cash flow models and summary tables.

Site Name Nominal Array
Size (kW DC)
Estimated
Year 1 Net
Savings1
(Cash)
Estimated
Year 1 Net
Savings1
(TELP)
Estimated
Year 1 Net
Savings1
(PPA)
Estimated
Lifecycle
Net Savings
(Cash)
Estimated
Lifecycle
Net Savings
(TELP)
Estimated
Lifecycle
Net Savings
(PPA)
Blackberry Farm 73.08 $36,129 -$8,043 -$13,841 $810,224 $231,451 $275,870 Community Hall 49.30 $27,912 $18,887 $11,245 $1,034,175 $806,620 $862,561 Library 422.82 $178,508 $34,139 -$12,967 $7,797,315 $5,452,794 $5,767,273 Quinlan Community
Center / Senior Center
311.46 $146,135 $70,776 $24,761 $5,304,691 $3,798,254 $4,016,931 Sports Center 214.02 $87,697 $19,681 -$4,097 $2,962,378 $1,834,598 $1,987,284 Total 1,070.68 $476,381 $135,440 $5,101 $17,908,783 $12,123,717 $12,909,919 1Net savings depicted in the above table take into account all estimated elements of the project, incorporating utility bill savings, operations and maintenance costs, interest costs, and PPA payments (as applicable to each of the individual financing mechanisms.) Utilizing a cash purchase model to procure the system provides the highest return on investment for solar PV projects, as there are no PPA payments, financing costs, or accrued interest that need to be paid over time for the system. While this method does require significant capital to be available to procure the system outright, it maximizes the value derived from the system by the purchaser.

When capital is not available or opportunity costs are too significant to justify the short-term expenditure, financing projects via a TELP or PPA (in most cases) provides an excellent opportunity to be able to procure the system while realizing immediate positive cash flow on the project. The downside of these options is that the various financing related payments reduce the life cycle savings of the project significantly, as they are covered by the savings the systems generate. 640
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Full Portfolio Cash Flow Model
Portfolio Financial Summary
Financing Mechanism Up Front
Costs
Payback Period
/ Break Even
Point
Estimated
Lifecycle Net
Savings
Cash Purchase $9,994,000 10.66 Years $17,908,783
TELP $0 N/A $12,123,717
PPA $0 N/A $12,909,919
The project portfolio provides an excellent opportunity to bundle all of the locations together to leverage any of the available financing methods and take advantage of the benefits that are most attractive to the city. In a cash purchase setting, the systems are anticipated to pay for themselves in 10.66 years and provide a net lifecycle savings to the city roughly $5 million greater than a financed option. However, both financed options are estimated to be able to provide the city a positive cash flow from the first year of operation, without requiring available capital to purchase the arrays. The modeled cash flow for all three options is shown in the graph below:
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Section 1 – Project Financials 9
Blackberry Farm Cash Flow Model
Blackberry Farm Financial Summary
Financing Mechanism Up Front
Costs
Payback Period
/ Break Even
Point
Estimated
Lifecycle Net
Savings
Cash Purchase $1,056,000 14.08 Years $810,224
TELP $0 N/A $231,451
PPA $0 N/A $275,870
As a standalone project, the Blackberry Farm location is not ideal for leveraging a financed option to procure the system, as the anticipated costs for financing over a 20-year agreement term exceed the projected savings at this location. However, In a cash purchase setting the system is anticipated to pay for itself in 14.08 years, and provide lifecycle savings of more than $800,000. The modeled cash flow for all three options is shown in the graph below:
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Section 1 – Project Financials 10
Community Hall Cash Flow Model
Community Hall Financial Summary
Financing Mechanism Up Front
Costs
Payback Period
/ Break Even
Point
Estimated
Lifecycle Net
Savings
Cash Purchase $377,000 7.15 Years $1,034,175
TELP $0 N/A $806,620
PPA $0 N/A $862,561
The Community Hall project location provides an excellent opportunity to leverage any of the available financing methods to take advantage of the benefits that are most attractive to the city. In a cash purchase setting, the system is anticipated to pay for itself in 7.15 years and provide a net lifecycle savings to the city roughly $170,000 greater than a financed option. However, both financed options are estimated to be able to provide the city a positive cash flow from the first year of operation without requiring available capital to purchase the arrays. The modeled cash flow for all three options is shown in the graph below:
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Section 1 – Project Financials 11
Library Cash Flow Model
Library Financial Summary
Financing Mechanism Up Front
Costs
Payback Period
/ Break Even
Point
Estimated
Lifecycle Net
Savings
Cash Purchase $4,103,000 11.33 Years $7,797,315
TELP $0 N/A $5,452,794
PPA $0 N/A $5,767,273
The Library project location provides an opportunity to utilize any of the available financing methods to take advantage of the benefits that are most attractive to the city. In a cash purchase setting, the system is anticipated to pay for itself in 11.33 years and provide a net lifecycle savings to the city roughly $2 million greater than a financed option. However, both financed options are estimated to be able to provide the city a roughly neutral cash flow from the first year of operation, without requiring available capital to purchase the arrays. While the estimated PPA inputs utilized in this model anticipate a slightly negative cash flow in the first year of the project, the term length and PPA escalation rate can be fine tuned to provide a positive cash flow from the outset (though this will likely reduce the corresponding life cycle savings.) The modeled cash flow for all three options is shown in the graph below:
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Section 1 – Project Financials 12
Quinlan Community Center / Senior Center Cash Flow Model Quinlan Community Center / Senior Center Financial Summary Financing Mechanism Up Front
Costs
Payback Period
/ Break Even
Point
Estimated
Lifecycle Net
Savings
Cash Purchase $2,493,000 9.21 Years $5,304,691
TELP $0 N/A $3,798,254
PPA $0 N/A $4,016,931
The Quinlan Community Center project location provides an excellent opportunity to leverage any of the available financing methods to take advantage of the benefits that are most attractive to the city. In a cash purchase setting, the system is anticipated to pay for itself in 9.21 years and provide a net lifecycle savings to the city roughly $1.3 million greater than a financed option. However, both financed options are estimated to be able to provide the city a positive cash flow from the first year of operation, without requiring available capital to purchase the arrays. The modeled cash flow for all three options is shown in the graph below:
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Section 1 – Project Financials 13
Sports Center Cash Flow Model
Sports Center Financial Summary
Financing Mechanism Up Front
Costs
Payback Period
/ Break Even
Point
Estimated
Lifecycle Net
Savings
Cash Purchase $1,965,000 11.11 Years $2,962,378
TELP $0 N/A $1,834,598
PPA $0 N/A $1,987,284
The Sports Center project location provides an opportunity to utilize any of the available financing methods to take advantage of the benefits that are most attractive to the city. In a cash purchase setting, the system is anticipated to pay for itself in 11.11 years and provide a net lifecycle savings to the city roughly $1 million greater than a financed option. However, both financed options are estimated to be able to provide the city a roughly neutral cash flow from the first year of operation without requiring available capital to purchase the arrays. While the estimated PPA inputs utilized in this model anticipate a slightly negative cash flow in the first year of the project, the term length and PPA escalation rate can be fine tuned to provide a positive cash flow from the outset (though this will likely reduce the corresponding life cycle savings.) The modeled cash flow for all three options is shown in the graph below:
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Section 1 – Project Financials 14
NEM 2 and NEM 3 Comparison
As a part of this project, interconnection applications were submitted to the utility prior to the April 15, 2023 deadline for the closing of NEM2 to new applications for the 5 locations covered in this report. The relative value of the NEM2 projects is significantly greater than if these projects were to be completed under the currently-existing utility tariff structure of NEM3, which will require the systems to be completed by April 15th, 2026. The savings projections under NEM3 were modeled in an analogous manner to the NEM2 savings projections, utilizing an Energy Toolbase model based on a Helioscope array design for each project location, to ensure that the impacts of TOU rate schedules and values for energy exported to the utility grid were accounted for. The same assumptions for utility cost escalation rates (5%) and PV module degradation (0.5%) were utilized in both models. The projected net life cycle savings of the projects are shown under both NEM2 and NEM3 scenarios for comparison in the table below:

Site Name
Nominal
Array Size
(kW DC)
Estimated Year
1 Net Savings
(Cash, NEM2)
Estimated Year
1 Net Savings
(Cash, NEM3)
Estimated Lifecycle
Net Savings (Cash,
NEM2)
Estimated Lifecycle
Net Savings (Cash,
NEM3)
Energy
Offset
Percentage
Blackberry Farm 73.08 $36,129 $15,183 $810,224 $156,047 97.01% Community Hall 49.30 $27,912 $16,699 $1,034,175 $683,968 67.38% Library 422.82 $178,508 $158,573 $7,797,315 $7,174,859 62.89% Quinlan Community
Center / Senior Center
311.46 $146,135 $80,666 $5,304,691 $3,260,036 87.54%
Sports Center 214.02 $87,697 $46,947 $2,962,378 $1,689,711 96.54% Total 1,070.68 $476,381 $318,068 $17,908,783 $12,964,621 76.76% The impact of the NEM3 tariff relative to the NEM2 tariff for each of the project locations varies significantly. On average, NEM3 drastically reduces the credit earned for exporting energy from the project locations to the utility grid, though it has no impact on energy that is produced and consumed concurrently on site. As a result of this, locations that utilize most of their energy during the day (particularly in the summer months) are not as heavily impacted by the NEM3 tariff as sites whose energy usage is not aligned with available sunlight. For a given site, as the fraction of energy usage offset by the PV system rises, the impact of NEM3 will generally also increase. For this portfolio, the impact of NEM3 on the proposed systems varies significantly, ranging from an 11.17% reduction in first year savings at the Library to a 57.98% reduction in first year savings at the Blackberry Farm location. Across the entire portfolio, NEM3 would reduce first year energy savings by 33.23% when compared with the same project under NEM2. The lifecycle net savings discrepancy across the portfolio (27.61%) is slightly lower than the first-year savings discrepancy, as the NEM 2 projects will be transitioned to NEM3 after 20 years, at which point the annual savings of both scenarios will equalize. 647
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Section 2 – Construction Methodology, Equipment, and
Conceptual Designs 15
Section 2 – Construction Methodology,
Equipment, and Conceptual Designs

2.1 Construction Methodology and Schedule
Design-Build Construction Methodology Benefits
Syserco Energy Solutions recommends a design-build methodology for execution of this project, which is common in the solar industry. There are a significant number of benefits to this delivery method, which are particularly valuable in a time-constrained environment. Given the need to complete these projects by the April 15th, 2026 deadline to maintain NEM2 status for the arrays, timing will be critical for the success of the project. The benefits of a design-build methodology are summarized below:

Complete Accountability – With the design-build delivery method, a single entity, the design-builder, is the point of accountability across the entire project. The Design-Builder is always working toward the owner’s project goals with intent. The entire process, from design to final walkthrough, requires the Design-Builder to take full responsibility for all aspects of the project. Details and “Scope Gaps” cannot be overlooked without accountability.

Quality of the design – Allows for Owner input and accounts for all project-related costs Improved Continuity - In the traditional “Design-Bid-Build” project delivery, once the design team completes their work, they hand off the project to a general contractor, who may have a different perspective on the project than the design team. Unless all elements of the project are fully and minutely detailed, there may be discrepancies between the design intent and the fully executed project. With design-build projects, a seamless line exists between each phase of the construction process, aligning all parts of the project team towards a common design and implementation intent.

Single Project Leader, Single POC – A Design-Build Project Manager is part of everything from planning to the final stages. They’re in charge of keeping things on time, planned, and on budget.

Field Expertise & Early Collaboration – Expertise for all areas of project development and construction are involved from start to finish. Design engineers work with construction-focused minds to ensure what is being designed can actually be built in the field, without additional surprises and cost increases.

Risk Mitigation - Much of the risk involved in a project using the design-build method falls away from the owner to the design-build contractor. As a result, owners are often better protected against unexpected costs resulting from design errors or construction delays.

Single Contract – A single design-build contract eliminates (sometimes challenging) contract negotiations between engineering firms, construction firms, and commissioning firms. Instead of multiple contracts, the design-builder will have one singular agreement with the owner. As a result, the owner retains control, while an environment of collaboration produces exceptional results without regular construction hangups.

Streamlined Communication - Communication is critical to keeping projects on budget and on time.

Design-build cuts out inefficiencies by putting everyone on the same team. When designers, contractors, 648
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and other workers are on the same team, getting information from one person to another is seamless and fast. Instead of needing to coordinate multiple entities that may operate on different schedules, the design-build team can react quickly to any issues that may arise during the project.

Financial Savings - It’s easy to assume that one of the benefits of design-bid-build is a lower budget, because projects often go to the lowest bidder. While a lower budget might be alluring, the inefficiencies and disconnects inherent in the traditional approach can create financial burdens. Keeping projects on budget is difficult and made even more complex by a lack of communication and accountability.

Time Savings - When teams work in step with each other, rather than solely sequentially, it means you can save time and budget time more effectively. Many project owners have an experience of waiting weeks (or even months) after the design phase to break ground and start construction. Using a designbuild approach means you aren’t waiting on another company to start on the next stage.

Equipment Changes – The solar industry moves very quickly, and solar modules in particular are constantly subject to shifting availability as new module models and wattages come onto the market (and older modules stop being produced). Performing a detailed DC electrical design based on specific modules well in advance of the project's procurement and construction phases presents significant risk of alterations being needed. Alterations under a design-bid-build model impose an appreciable risk of delay, as the project engineer would need to be reengaged to review and update the DC electrical design to accommodate module changes.
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Section 2 – Construction Methodology, Equipment, and
Conceptual Designs 17
Design-Build Estimated Project Schedule
The major milestones of the estimated schedule required to implement a design-build procurement of the project portfolio by the April 15th, 2026 NEM2 deadline is summarized in the table below:

Event Target Date
Contract Issued January 14th, 2025
Project Engineering / Detailed Design Phase January 15th, 2025 – April 1st, 2025 Permitting April 1st, 2025 – May 1st, 2025
Procurement of Major Materials March 1st, 2025 – September 1st, 2025 Construction Schedule September 1st, 2025 – April 1st, 2026 650
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2.2 Project Portfolio Conceptual Designs
Conceptual designs for each of the projects are shown on the following pages. For each project location, a Helioscope conceptual system design and a single line diagram have been provided, depicting the system layout, electrical components, and anticipated electrical configuration. These conceptual designs are indicative of the design intent for each of the projects, though alternative system designs (equipment manufacturers and models, inverter voltages, etc.) could be utilized to provide similar value to the city.

Maintaining the existing trees on site is a priority for this project, though several trees will need to be removed from the library and sports center site locations where conflicting with the array locations and where necessary to ensure appropriate solar access for the new solar arrays. Where possible, tree trimming is recommended in place of tree removal at the library and sports center sites. Tree trimming is additionally recommended at the Quinlan Community Center and Blackberry farm sites, though no trees will be removed from these locations as part of this project – the trees conflicting with the array located in the picnic area of the Quinlan Community Center are assumed to be removed or replanted as part of the Memorial Park revitalization project. The number of trees that will need to be removed and are recommended to be trimmed at each site is summarized in the table below:

Site Name Trees to be
Trimmed
Trees to be
Removed
Blackberry Farm 1 0
Community Hall 0 0
Library 0 31
Quinlan Community Center / Senior Center 9 0
Sports Center 2 5
Total 12 36
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Blackberry Farm Conceptual Design
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Blackberry Farm Carport Cupertino - Blackberry Farm, 21975 San Fernando Ave, Cupertino, CA 95014
Design Blackberry Farm Carport
DC Nameplate 73.1 kW
AC Nameplate 60.0 kW (1.22 DC/AC)
Last Modied Taylor Bohlen (Today at 10:26 PM)
 Design
 Project Location
Component Name Count
Inverters S6-GC60K-US (Solis) 1 (60.0 kW)
Strings 10 AWG (Copper) 8 (712.9 ft)
Optimizers TS4-A-O (Tigo Energy) 126 (88.2 kW)
Module Heliene Inc, 156HC-580 M10 SL Bifacial (580W) 126 (73.1 kW)  Components
Description Racking Orientation Tilt Azimuth Intrarow
Spacing
Frame
Size
Frames Modules Power
Field Segment 1
(copy 1)
Carport Portrait
(Vertical)
7° 241.43607° 1.6 ft 3x42 1 126 73.1
kW
 Field Segments
Description Combiner Poles String Size Stringing Strategy Wiring Zone - 4-17 Along Racking
 Wiring Zones
Design Overview produced by Taylor Bohlen
© 2024 Aurora Solar 1 / 2 November 05, 2024
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 Detailed Layout2
Design Overview produced by Taylor Bohlen
© 2024 Aurora Solar 2 / 2 November 05, 2024
Carport PV Array
(126 Modules) Point of Interconnection
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Transformer 75 kVA Utility Side: 120/240 3Ph VAC PV Side: 480 VAC Main Switchgear To Utility Grid 800 A 120/240 3Ph VAC, 800 A 200 A AC Disconnect 240 VAC (Nominal), 200 A (Min.) Cutler-Hammer DH324NRK Utility Meter Meter #1010282247 DAS SystemCOM COM COM To Inverter #1 Solis S6-GC60K-US 60 kW, 79.4 A, 480 VAC COM To DAS Inverter #1 73.08 kWstc PV Modules (126) Heliene 156HC-580 M10 SL Bifacial 68.8968 kWptc CT To Module Temp Sensor To Irradiance Sensor (126) TIGO TS4-A-O Optimizers Project Location:Project Details:

Cupertino - Blackberry Farm Recreation Contractor: Revision History:

Engineering Approval: 21975 San Fernando Ave Cupertino, CA 95014 AHJ: Cupertino, City of 73.08 kWstc, 60 kWAC 67.86 kW CEC-AC Utility: PG&E Rev # Date Description 1 3/3/2023 Original 215 Fourier Avenue Fremont, CA, 94539 Suite 140 2 8/28/2024 Equipment 3 9/4/2024 Equipment 4 11/6/2024 Equipment 655
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Community Hall Conceptual Design
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Design Overview produced by Taylor Bohlen
© 2024 Aurora Solar 1 / 2 October 10, 2024
Community Hall Rooftop Cupertino - Civic Center, 10300 TORRE AVE Design Community Hall Rooftop
DC Nameplate 49.3 kW
AC Nameplate 50.0 kW (0.99 DC/AC)
Last Modied Taylor Bohlen (09/24/2024)
 Design
 Project Location
Component Name Count
Inverters S6-GC50K-US (Solis) 1 (50.0 kW)
Strings 10 AWG (Copper) 5 (372.1 ft)
Module Heliene Inc, 156HC-580 M10 SL Bifacial (580W) 85 (49.3 kW)  Components
Description Racking Orientation Tilt Azimuth Intrarow
Spacing
Frame
Size Frames Modules Power
Field Segment
6 Flush
Mount
Portrait
(Vertical) 15° 90° 0.0 ft 1x1 34 34 19.7kW
Field Segment
7 Flush
Mount
Portrait
(Vertical) 15° 270° 0.0 ft 1x1 40 40 23.2kW
Field Segment
8 Flush
Mount
Portrait
(Vertical) 15° 180.02425° 0.0 ft 1x1 11 11 6.38kW
 Field Segments
Description Combiner Poles String Size Stringing Strategy Wiring Zone - - Along Racking
Wiring Zone 2 - - Along Racking
Wiring Zone 3 - 4-17 Along Racking
Wiring Zone 4 - - Along Racking
 Wiring Zones
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Design Overview produced by Taylor Bohlen
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 Detailed Layout
Point of Interconnection
Rooftop PV Array
(85 Modules)
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Solis S6-GC50K-US 50 kW, 66.2 A, 480 VAC COM To DAS Inverter #1 49.3 kWstc PV Modules (85) Heliene 156HC-580 M10 SL Bifacial 46.478 kWptc Transformer 75 kVA Utility Side: 120/208 VAC PV Side: 480 VAC Main Switchgear To Utility Grid 1200 A 120/208 VAC, 1200 A 200 A AC Disconnect 208 VAC (Nominal), 200 A (Min.) Cutler-Hammer DH324NRK Utility Meter Meter #1009538478 DAS System COM COM COM To Inverter #1 CT To Irradiance Sensor To Module Temp Sensor (43) TIGO TS4-A-2F Optimizers Project Location:Project Details:

City of Cupertino - Community Hall Contractor: Revision History:

Engineering Approval: 10350 Torre Avenue Cupertino, CA 95014 AHJ: Cupertino, City of 49.3 kWstc, 50 kWAC 45.78 kW CEC-AC Utility: PG&E Rev # Date Description 1 3/3/2023 Original 215 Fourier Avenue Fremont, CA, 94539 Suite 140 2 8/9/2024 DAS 3 8/28/2024 Equipment 4 9/4/2024 Equipment 5 10/10/2024 System Size 6 10/16/2024 Project Name 7 11/6/2024 Equipment 659
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Library Conceptual Design
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Design Overview produced by Taylor Bohlen
© 2024 Aurora Solar 1 / 2 October 10, 2024
Library / Civic Center Cupertino - Civic Center, 10300 TORRE AVE Design Library / Civic Center
DC Nameplate 422.8 kW
AC Nameplate 403.0 kW (1.05 DC/AC)
Last Modied Taylor Bohlen (09/24/2024)
 Design
 Project Location
Component Name Count
Inverters S5-GC75K-US (Solis) 2 (150.0 kW)
Inverters S6-GC33K-US (Solis) 1 (33.0 kW)
Inverters S6-GC60K-US (Solis) 2 (120.0 kW)
Inverters S5-GC100K-US (Solis) 1 (100.0 kW)
Strings 10 AWG (Copper) 49 (5,030.3 ft)
Module Heliene Inc, 156HC-580 M10 SL Bifacial (580W) 729 (422.8 kW)  Components
Description Racking Orientation Tilt Azimuth Intrarow
Spacing
Frame
Size Frames Modules Power
Field Segment 5 Carport Portrait
(Vertical) 7° 180° 1.6 ft 3x49 1 147 85.3kW
Field Segment 4 Flush
Mount
Portrait
(Vertical) 15° 270° 0.0 ft 1x1 143 143 82.9kW
Field Segment 3 Fixed Tilt Landscape
(Horizontal)
Module:
10°
Module:
180° 1.6 ft 1x1 34 34 19.7kW
Field Segment 5
(copy) Carport Portrait(Vertical) 7° 180° 1.6 ft 3x21 1 63 36.5kW Field Segment 5
(copy 1) Carport Portrait(Vertical) 7° 270° 1.6 ft 3x47 1 141 81.8kW Field Segment 5
(copy 2) Carport Portrait(Vertical) 7° 270° 1.6 ft 3x67 1 201 116.6kW  Field Segments
Description Combiner Poles String Size Stringing Strategy Wiring Zone - 5-17 Along Racking
Wiring Zone 2 - 4-17 Along Racking
Wiring Zone 3 - 5-17 Along Racking
Wiring Zone 4 - 5-17 Along Racking
Wiring Zone 5 - 4-17 Along Racking
 Wiring Zones
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Design Overview produced by Taylor Bohlen
© 2024 Aurora Solar 2 / 2 October 10, 2024
 Detailed Layout
Carport #1 PV Array
(201 Modules)
Carport #2 PV Array
(141 Modules)
Carport #2 PV Array
(147 Modules)
Carport #2 PV Array
(63 Modules)
Interconnection Point
Rooftop PV Arrays
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Transformer 500 kVA Utility Side: 120/208 VAC PV Side: 480 VAC Main Switchgear To Utility Grid 2500 A 120/208 VAC, 2500 A 2000 A AC Disconnect 208 VAC (Nominal), 2000 A (Min.) Utility Meter Meter #1009484301 DAS SystemCOM COM COM COM To Inverter #1 To Inverter #6 AC Combiner Panel #1 480 VAC (Nominal), 800 A (Min.) 150 A Solis S5-GC100K-US 100 kW, 120.3 A, 480 VAC COM To DAS Carport #1 PV Modules Inverter #1 (201) Heliene 156HC-580 M10 SL Bifacial CT To Module Temp Sensor To Irradiance Sensor 125 A Solis S5-GC75K-US 75 kW, 90.2 A, 480 VAC COM To DAS Inverter #3 125 A Solis S5-GC75K-US 75 kW, 90.2 A, 480 VAC COM To DAS Inverter #2 100 A Solis S5-GC60K-US 60 kW, 79.4 A, 480 VAC COM To DAS Inverter #5 100 A Solis S5-GC60K-US 60 kW, 79.4 A, 480 VAC COM To DAS Inverter #660 A Solis S5-GC33K-US 33 kW, 43.7 A, 480 VAC COM To DAS Inverter #4 Carport #3 PV Modules (147) Heliene 156HC-580 M10 SL Bifacial Caprort #2 PV Modules (141) Heliene 156HC-580 M10 SL Bifacial Rooftop PV Modules (177) Heliene 156HC-580 M10 SL Bifacial Carport #4 PV Modules (63) Heliene 156HC-580 M10 SL Bifacial AC Combiner Panel #2 480 VAC (Nominal), 300 A (Min.) AC Combiner Panel #3 480 VAC (Nominal), 200 A (Min.) 300 A 175 A (90) TIGO TS4-A-2F Optimizers Project Location:Project Details:

City of Cupertino - Library Contractor: Revision History:

Engineering Approval: 10800 Torre Avenue Cupertino, CA 95014 AHJ: Cupertino, City of 422.82 kWstc, 403 kWAC 392.04 kW CEC-AC Utility: PG&E Rev # Date Description 1 3/3/2023 Original 215 Fourier Avenue Fremont, CA, 94539 Suite 140 2 8/29/2024 Equipment 3 9/4/2024 Equipment 4 10/10/2024 System Size 5 11/6/2024 Equipment 663
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Quinlan Community Center
Conceptual Design
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Quinlan Community Center Cupertino - Quinlan + Senior + Sports Centers, 10185 N STELLING RD cupertino
Design Quinlan Community Center
DC Nameplate 311.5 kW
AC Nameplate 273.0 kW (1.14 DC/AC)
Last Modied Taylor Bohlen (Today at 5:25 PM)
 Design
 Project Location
Component Name Count
Inverters S5-GC90K-US (Solis) 1 (90.0 kW)
Inverters S6-GC33K-US (Solis) 1 (33.0 kW)
Inverters S6-GC50K-US (Solis) 1 (50.0 kW)
Inverters S5-GC100K-US (Solis) 1 (100.0 kW)
Strings 10 AWG (Copper) 35 (3,558.6 ft)
Module Heliene Inc, 156HC-580 M10 SL Bifacial (580W) 537 (311.5 kW)  Components
Description Racking Orientation Tilt Azimuth Intrarow
Spacing
Frame
Size
Frames Modules Power
Field Segment 1 Carport
Portrait
(Vertical) 7° 180° 1.6 ft 3x66 1 198
114.8
kW
Field Segment 5
Flush
Mount
Landscape
(Horizontal) 20° 225.25685° 0.0 ft 1x1 34 34

19.7 kW
Field Segment 7 Flush
Mount
Landscape
(Horizontal) 20° 270.25943° 0.0 ft 1x1 11 11 6.38kW
Field Segment 8 Flush
Mount
Portrait
(Vertical) 20° 134.57349° 0.0 ft 1x1 14 14 8.12kW
Field Segment
12 Flush
Mount
Portrait
(Vertical) 20° 135° 0.0 ft 1x1 19 19 11.0kW
Field Segment
36 Flush
Mount
Portrait
(Vertical) 20° 180° 0.0 ft 1x1 5 5

2.90 kW
Field Segment
34 Flush
Mount
Portrait
(Vertical)
20° 270° 0.0 ft 1x1 7 7

4.06 kW
Field Segment 1
(copy)
Carport Portrait
(Vertical)
7° 180° 1.6 ft 3x19 1 57 33.1
kW
Field Segment 1
(copy 1) Carport
Portrait
(Vertical) 5° 90° 1.6 ft 6x32 1 192
111.4
kW
 Field Segments
Description Combiner Poles String Size Stringing Strategy Wiring Zone - 5-17 Along Racking
Wiring Zone 2 - 4-17 Along Racking
Wiring Zone 3 - 4-17 Along Racking
Wiring Zone 4 - 5-17 Along Racking
 Wiring Zones
Design Overview produced by Taylor Bohlen
© 2024 Aurora Solar 1 / 2 November 01, 2024
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 Detailed Layout
Design Overview produced by Taylor Bohlen
© 2024 Aurora Solar 2 / 2 November 01, 2024 Interconnection Point Carport Array #1
(198 Modules)
Carport Array #2
(192 Modules)
Carport Array #3
(57 Modules)
Rooftop PV Arrays
(90 Modules)
666
Main Switchgear
To Utility Grid 800 A 277/480 VAC, 800 A 450 A AC Disconnect 480 VAC (Nominal), 600 A (Min.) Cutler-Hammer DH366NRK Utility Meter Meter #1009512069 DAS SystemCOM COM COM COM To Inverter #1 To Inverter #4 AC Combiner Panel #1 480 VAC (Nominal), 450 A (Min.) 60 A Solis S6-GC33K-US 33 kW, 43.7 A, 480 VAC COM To DAS Carport #3 PV Modules Inverter #3 (57) Heliene 156HC-580 M10 SL Bifacial 150 A Solis S5-GC90K-US 90 kW, 108.3 A, 480 VAC COM To DAS Carport #2 PV Modules Inverter #2 (192) Heliene 156HC-580 M10 SL Bifacial 150 A Solis S5-GC100K-US 100 kW, 120.3 A, 480 VAC COM To DAS Carport #1 PV Modules Inverter #1 (198) Heliene 156HC-580 M10 SL Bifacial 90 A Solis S6-GC50K-US 50 kW, 66.2 A, 480 VAC COM To DAS Inverter #4 Rooftop PV Modules (90) Heliene 156HC-580 M10 SL Bifacial CT To Module Temp Sensor To Irradiance Sensor AC Combiner Panel #2 480 VAC (Nominal), 300 A (Min.) 300 A (47) TIGO TS4-A-2F Optimizers Project Location:Project Details:

City of Cupertino - Quinlan Community Center Contractor: Revision History:

Engineering Approval:
10185 N Stelling RdCupertino, CA 95014AHJ: Cupertino, City of311.46 kWstc, 273 kWAC 288.61 kW CEC-AC Utility: PG&ERev # Date Description 1 3/3/2023 Original 215 Fourier Avenue Fremont, CA, 94539 Suite 140 2 8/28/2024 Equipment3 9/4/2024 Equipment4 11/6/2024 Equipment 667
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Sports Center Conceptual Design
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Sports Center Carports Cupertino - Quinlan + Senior + Sports Centers, 10185 N STELLING RD cupertino
Design Sports Center Carports
DC Nameplate 214.0 kW
AC Nameplate 172.0 kW (1.24 DC/AC)
Last Modied Taylor Bohlen (09/24/2024)
 Design
 Project Location
Component Name Count
Inverters S5-GC75K-US (Solis) 1 (75.0 kW)
Inverters S6-GC25K-US (Solis) 1 (25.0 kW)
Inverters S6-GC36K-US (Solis) 2 (72.0 kW)
Strings 10 AWG (Copper) 26 (1,628.9 ft)
Module Heliene Inc, 156HC-580 M10 SL Bifacial (580W) 369 (214.0 kW)  Components
Description Racking Orientation Tilt Azimuth Intrarow
Spacing
Frame
Size Frames Modules Power
Field Segment 2
(copy) Carport Portrait(Vertical) 7° 270° 1.6 ft 6x27 1 162 94.0kW Field Segment 1
(copy) Carport Portrait(Vertical) 7° 180° 1.6 ft 3x17 1 51 29.6kW Field Segment 1
(copy 1)
Carport Portrait
(Vertical)
7° 180° 1.6 ft 3x52 1 156 90.5
kW
 Field Segments
Description Combiner Poles String Size Stringing Strategy Wiring Zone 2 - 5-17 Along Racking
Wiring Zone 3 - 4-17 Along Racking
Wiring Zone - 4-17 Along Racking
 Wiring Zones
Design Overview produced by Taylor Bohlen
© 2024 Aurora Solar 1 / 2 November 01, 2024
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 Detailed Layout
Design Overview produced by Taylor Bohlen
© 2024 Aurora Solar 2 / 2 November 01, 2024 Interconnection Point Carport Array #1
(162 Modules)
Carport Array #3
(156 Modules)
Carport Array #2
(51 Modules)
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480 VAC (Nominal), 400 A (Min.) 125 A Solis S5-GC75K-US 75 kW, 90.2 A, 480 VAC COM To DAS Carport #1 PV Modules Inverter #1 (162) Heliene 156HC-580 M10 SL Bifacial AC Combiner Panel Main Switchgear To Utility Grid 400 A 277/480 VAC, 400 A 300 A AC Disconnect 480 VAC (Nominal), 400 A (Min.) Cutler-Hammer DH365FGK Utility Meter Meter #1010260937 DAS SystemCOM COM To Inverter #1 COM To Inverter #5 60 A Solis S6-GC36K-US 36 kW, 47.6 A, 480 VAC COM To DAS Inverter #3 60 A Solis S6-GC36K-US 36 kW, 47.6 A, 480 VAC COM To DAS Inverter #4 50 A Solis S6-GC25K-US 25 kW, 33.1 A, 480 VAC COM To DAS Inverter #2 Carport #3 PV Modules (156) Heliene 156HC-580 M10 SL Bifacial Carport #2 PV Modules (51) Heliene 156HC-580 M10 SL Bifacial CT COM To Module Temp Sensor To Irradiance Sensor Project Location: Project Details:

City of Cupertino - Sports Center Contractor: Revision History:

Engineering Approval: 21111 Stevens Creek Blvd Cupertino, CA 95014 AHJ: Cupertino, City of 214.02 kWstc, 197 kWAC 198.57 kW CEC-AC Utility: PG&E Rev # Date Description 1 3/2/2023 Original 215 Fourier Avenue Fremont, CA, 94539 Suite 140 2 8/9/2024 System Size 3 8/28/2024 Equipment 4 9/4/2024 Equipment 671
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2.3 Project Equipment Lists
The following is a description of the major materials utilized in the conceptual design for each of the project locations. Note that this equipment is listed to depict the conceptual design intent, and alternative equipment manufacturers and models may be utilized to meet the minimum requirements detailed in this report.

Full Portfolio Equipment List
Cupertino Portfolio Equipment List
Item Manufacturer Model # / Size Quantity
Modules Heliene Inc 156HC-580 M10 SL Bifacial 1846
Rapid Shutdown / Optimizers TIGO TS4-A-2F 180
Rapid Shutdown / Optimizers TIGO TS4-A-O 126
Inverters Solis S5-GC100K-US 2
Inverters Solis S5-GC90K-US 1
Inverters Solis S5-GC75K-US 3
Inverters Solis S6-GC60K-US 3
Inverters Solis S6-GC50K-US 2
Inverters Solis S6-GC36K-US 2
Inverters Solis S6-GC33K-US 2
Inverters Solis S6-GC25K-US 1
Panelboards TBD 480 VAC, 800A 1
Panelboards TBD 480 VAC, 450A 1
Panelboards TBD 480 VAC, 400A 1
Panelboards TBD 480 VAC, 300A 2
Panelboards TBD 480 VAC, 200A 1
Transformers TBD 500 kVA, 480:120/208 VAC 1
Transformers TBD 75 kVA, 480:120/208 VAC 1
Transformers TBD 75 kVA, 480:120/240 VAC, 3-Ph, 4-W 1
Disconnects TBD 240 VAC, 200 A, Fused 1
Disconnects TBD 240 VAC, 200 A, Unfused 1
Disconnects TBD 240 VAC, 2000 A, Fused 1
Disconnects TBD 600 VAC, 600A, Fused 1
Disconnects TBD 600 VAC, 400A, Fused 1
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Full Portfolio Equipment List (Continued)
Item Manufacturer Model # / Size Quantity
DAS AlsoEnergy PLCS400 3
DAS AlsoEnergy PLCS600 1
DAS AlsoEnergy
Custom: (System must include a module
temperature sensor, irradiance sensor, and CTs
with a 2000:5 CT ratio) 1
EV Chargers TBD 32A/Level 2 18
Blackberry Farm Equipment List
Blackberry Farm Equipment List
Item Manufacturer Model # / Size Quantity
Modules Heliene Inc 156HC-580 M10 SL Bifacial 126
Rapid Shutdown / Optimizers TIGO TS4-A-O 126
Inverters Solis S6-GC60K-US 1
Transformers TBD 75 kVA, 480:120/240 VAC, 3-Ph, 4-W 1
Disconnects TBD 240 VAC, 200 A, Fused 1
DAS AlsoEnergy PLCS400 1
EV Chargers TBD 32A/Level 2 2
Community Hall Equipment List
Community Hall Equipment List
Item Manufacturer Model # / Size Quantity
Modules Heliene Inc 156HC-580 M10 SL Bifacial 85
Rapid Shutdown / Optimizers TIGO TS4-A-2F 43
Inverters Solis S6-GC50K-US 1
Transformers TBD 75 kVA, 480:120/208 VAC 1
Disconnects TBD 240 VAC, 200 A, Unfused 1
DAS AlsoEnergy PLCS400 1
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Library Equipment List
Library Equipment List
Item Manufacturer Model # / Size Quantity
Modules Heliene Inc 156HC-580 M10 SL Bifacial 729
Rapid Shutdown / Optimizers TIGO TS4-A-2F 90
Inverters Solis S5-GC100K-US 1
Inverters Solis S5-GC75K-US 2
Inverters Solis S6-GC60K-US 2
Inverters Solis S6-GC33K-US 1
Panelboards TBD 480 VAC, 800A 1
Panelboards TBD 480 VAC, 300A 1
Panelboards TBD 480 VAC, 200A 1
Transformers TBD 500 kVA, 480:120/208 VAC 1
Disconnects TBD 240 VAC, 2000 A, Fused 1
DAS AlsoEnergy
Custom: (System must include a module
temperature sensor, irradiance sensor, and CTs with
a 2000:5 CT ratio) 1
EV Chargers TBD 32A/Level 2 8
Quinlan Community Center Equipment List
Quinlan Community Center Equipment List
Item Manufacturer Model # / Size Quantity
Modules Heliene Inc 156HC-580 M10 SL Bifacial 537
Rapid Shutdown / Optimizers TIGO TS4-A-2F 47
Inverters Solis S5-GC100K-US 1
Inverters Solis S5-GC90K-US 1
Inverters Solis S6-GC50K-US 1
Inverters Solis S6-GC33K-US 1
Panelboards TBD 480 VAC, 450A 1
Panelboards TBD 480 VAC, 300A 1
Disconnects TBD 600 VAC, 600A, Fused 1
DAS AlsoEnergy PLCS600 1
EV Chargers TBD 32A/Level 2 4
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Sports Center Equipment List
Sports Center Equipment List
Item Manufacturer Model # / Size Quantity
Modules Heliene Inc 156HC-580 M10 SL Bifacial 369
Inverters Solis S5-GC75K-US 1
Inverters Solis S6-GC36K-US 2
Inverters Solis S6-GC25K-US 1
Panelboards TBD 480 VAC, 400A 1
Disconnects TBD 600 VAC, 400A, Fused 1
DAS AlsoEnergy PLCS400 1
EV Chargers TBD 32A/Level 2 4
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Section 3 – Project Specifications and
Technology Evaluation

3.1 Technical Specifications
General
● All power generation and transmission equipment must be UL listed for its designed use. ● Construction must comply with current adopted State Building Code, as amended by the City of Cupertino, which encompasses:
o Most recently adopted California Building Code (CBC)
o Most recently adopted California Electric Code (CEC)
o Most recently adopted California Green Building Code
o Most recently adopted California Energy Code
o All other relevant local, state, and national codes
● There must be a minimum 1-year warranty for all materials and workmanship. ● All labor utilized on the project must meet prevailing wage and apprenticeship requirements in the Inflation Reduction Act required to receive the full direct pay credit.

Balance of System Equipment
● Each proposed PV system shall include, at a minimum, one Visible Blade AC disconnect for safety and maintenance concerns. System must comply with all Utility interconnection requirements.
● Rooftop PV systems must include rapid shutdown, as required by code. ● String combiner boxes (if applicable) must include properly sized fusing, and all metal equipment and components must be bonded and grounded as required by the CEC.
● All system wiring and conduit must comply with applicable local code and CEC stipulations.
● Wall penetrations must be sealed in compliance with CEC and National Fire Protection Association (NFPA) regulations.
● All wiring materials and methods must adhere to industry-standard best practices. o The conductors in the circuit between the AC disconnect switch and point of interconnection must be copper (CU).
o All conductors shall be provided in conduit appropriate for the conditions in which they are to be located, except conductors between PV modules.
o Wiring insulation types shall be appropriate for the conditions in which they are located.
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● Material requirements:
o Project must meet domestic content threshold for bonus ITC credit under the Inflation Reduction Act.
o Fasteners and hardware throughout the systems shall be stainless steel or material of equivalent corrosion resistance. o Racking components and all structural members shall be anodized aluminum, hot-dipped galvanized steel, or material of equivalent corrosion resistance based on appropriate
environmental conditions.
o Unprotected steel not to be used in any components.
o All structural steel and iron must be 100% domestically produced.
o Manufactured components must contain 45% (minimum)
domestic content across each project location. This domestic content percentage must be 50% (minimum) if the project begins in 2026.
o Modules utilized in the project must have a minimum of a 10- year material warranty and 25-year power output guarantee. o Power output guarantee must include a maximum of 2% firstyear degradation and 0.5% annual degradation. o Modules utilized in the project must be from a tier 1 module manufacturer.
o Inverters utilized in the project mush have a minimum of a 10- year warranty.

Interconnection
● System interconnection must comply with CEC and Utility regulations and must be approved by the local Utility and the Authority Having Jurisdictions (AHJs).
● Interconnection points will be at facility main switchgear locations, per Single Line Diagrams
● Emergency back-up generation may exist on-site and must be factored into proposed PV system electrical plans.
● All placards required by the AHJ, the Utility, and/or State Solar Initiative program must be provided and installed according to SES and CEC guidelines.

Monitoring and Reporting Systems
● Monitoring shall include revenue-grade metering of PV system production, a pyranometer, and a module temperature sensor. ● Monitoring system shall include an online portal with a graphical user interface for the city to be able to remotely access site production and weather data.
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● Respondent will be responsible for providing all required monitoring communications and power wiring and conduit.

System Design and Permitting
● Construction plan set shall include (at a minimum):
o Site overview
o Detailed array layout with stringing configuration
o Mounting and racking details
o Details of electrical transmission showing conduit routing and location of electrical enclosures, conduit support details, and enclosure mounting details
o Electrical single-line diagram
o Electrical three-line diagram
o Monitoring plan
● All proposed system designs and construction techniques must be approved by the AHJ ● Wire loss in DC circuits to be < 1.5%.
● Wire loss in AC circuits to be < 3%.
● Minimum 30-year design life for structural members.
● Carports must have a minimum height of 10’.
● Where carport footprints encroach onto existing fire lanes, a minimum structure height of 13’-6” must be maintained.

EV Charging Requirements
● Carport projects located in parking lots must have EV chargers and EV-ready spaces installed in accordance with CALGreen Requirements, as amended by the Cupertino Municipal Code. ● EV charging stations must be fed by a dedicated subpanel, with individual dedicated breakers for each charger.

Construction
● All electrical enclosures and equipment shall be installed to be readily accessible to qualified personnel only.
● All visible conduits and electrical equipment shall be painted or aesthetically dressed to match existing structures.
● Location of existing underground utilities must be marked by USA/Dig Alert or equivalent private service prior to any underground work.

Contractor to utilize Ground Penetrating Radar to locate any private utilities prior to drilling, boring, or trenching.

Commissioning
● Systems shall be commissioned in accordance with industry best 678
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practices, and include (at a minimum):
o Insulation resistance testing
o I-V Curve testing
o 7-day performance (capacity) testing
● Commissioning shall be completed at the conclusion of the construction phase of the project.
● A commissioning report shall be prepared (encompassing all testing performed, including the above required testing at minimum.) For review and acceptance by the city before final completion of the project.
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3.2 New Technology Evaluation
New technology options were evaluated as a part of this project, though no emerging technologies were selected to be leveraged. One such technology that was investigated was building integrated, transparent coatings for windows which generate solar energy; unfortunately, the sites which have been selected for this project are not particularly well suited to this technology, as there are a limited number of windows at these locations with ideal orientations and good solar access. Additionally, as this is an emerging technology in the marketplace, there are risks inherent in being an early adopter. For a solar PV project, which has an expected lifespan of 30 years, utilizing proven, bankable technologies to ensure that long term value is captured from the systems in a predictable fashion is critical to ensure the ongoing viability of the investment.

Each site was evaluated as a fit for this technology, though none were selected for the reasons specified below:

Blackberry Farm:
-No large glass building facades
-Suboptimal facing of windows in existing structures for solar production -Large number of separate structures would require significant underground work to connect the system in a single location
-Significant shade cast on buildings prevents optimal energy production Community Hall:
-No large glass building facades
-Significant shading from Library building would reduce solar production Library:
-No large glass building facades
-Significant shading from nearby trees would significantly impact energy production -Not enough available real estate on building facades to meet production needs Quinlan Community Center:
-Significant shading from nearby trees would significantly impact energy production -Not enough available real estate on building facades to meet production needs 680
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Sports Center:
-No large glass building facades
-Significant shading from nearby trees would significantly impact energy production -Not enough available real estate on building facades to meet production needs Thin-film solar modules were an alternative technology that was also considered for the project. The benefits associated with these modules are that they are lower cost and lighter weight. While they do provide excellent benefits, this module type tends to be less efficient and less durable than traditional solar modules. With lower efficiency than traditional modules, more space is required to provide the same electrical output when utilizing the thin-film module option. Due to the desire to maintain as many trees as possible in the project, the additional real estate necessary to utilize this type of module on the project would have likely come at the expense of additional trees needing to be removed. Furthermore, maximizing the system’s durability is a priority on the project to ensure that the system encounters as few issues as possible during its projected 30-year life cycle. 681
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3.3 Energy Storage Evaluation
All five project locations were evaluated to determine the feasibility and efficacy of installing a battery to provide site resilience and financial benefits for the city. Batteries can typically provide revenue in two main ways. The first is by capturing low-cost energy at off-peak times and utilizing this energy to offset higher-cost electrical usage during peak times (energy arbitrage.) The second is by discharging energy during high-usage time periods on site to offset electrical demand charges (demand reduction.) Under NEM2, the ability to generate cost savings through energy arbitrage is limited, as there is little cost differential between on-peak and off-peak energy. Under NEM3, a battery can capture excess energy which would be exported to the utility grid for minimal value, and instead consume this energy on site during high-cost periods. As the average differential between NEM3 exported energy and retail energy prices is significantly larger than the difference in retail price between time periods, there is a vastly expanded opportunity for the energy storage system to provide cost savings when compared with NEM2 through energy arbitrage. As the systems approach the end of the 20-year NEM2 lock-in period, it is recommended that the addition of a battery to these projects should be reevaluated.

Energy storage systems can also be utilized to mitigate electrical demand charges at a project location.

Demand charges are levied based on the maximum amount of electrical energy used within any 15- minute period throughout the billing cycle (typically a month.) The batteries can discharge energy during these high-usage intervals, reducing the energy consumed in these windows to reduce the associated demand charge. This benefit tends to complement solar PV systems, as the ability to target these high usage periods is much greater with a controllable resource as opposed to one dependent on available sunlight and weather conditions.

PV systems under NEM2 are particularly effective at offsetting energy charges, as excess energy produced during any time period is credited to the customer at close to the retail rate of electricity, with the difference in credited and retail value being equal to the non-bypassable charges associated with consumed energy. This credited value can be used to offset the electrical energy charges accrued during times of the day where the system is not producing energy (i.e. at night.) A solar PV system is much less effective in offsetting demand charges when compared with energy charges. Because demand charges are based on the highest-usage 15-minute interval within a billing period, which does not always occur in-line with solar production, the system will not necessarily offset these charges. Even if the peak site usage coincides with solar production, a new, lower peak will be recorded. The only ways to completely mitigate demand charges are to not import any energy from the utility, or to reduce the demand to a level at which the site becomes eligible for a utility rate schedule which does not include demand charges.

As the solar PV system in each location will be on NEM2, the additional financial benefit of a battery is limited; however, there are two project locations (Quinlan Community Center and Sports Center,) where a battery can be utilized to mitigate the site’s electrical demand to the point at which these sites will become eligible for the B1 and B6 rate schedules, which do not include demand charges. For these rate schedules, the marginal electrical costs are rolled into the energy portion of the bill which can be directly offset by the PV system, allowing for much greater avoided costs from the system compared with a standalone PV project on a rate schedule which includes demand charges. 682
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For the remaining sites, the project locations are either already on or are eligible for energy-only rate schedules (Blackberry Farm and Civic Center,) or have a level of electrical demand that can’t be mitigated to the point where the location is eligible for an energy-only rate schedule (Library.) The current estimated benefit of cost avoidance utilizing batteries at these three locations is not sufficient to offset the estimated costs of installing, maintaining, and operating these energy storage systems, and therefore is not recommended at these locations.

The sites were also evaluated to determine how much energy storage would be needed to support backup power for each location for a period of 1 and 2 days (in concert with the planned PV system at each site.) The estimated battery size required for each of these outcomes is shown in the table below:

City of Cupertino Battery Evaluation Summary
Project Location Rate Change* 1 Day Backup 2 Days Backup Blackberry Farm N/A 200 kWh 350 kWh
Civic Center N/A 300 kWh 575 kWh
Library N/A 2,000 kWh 3,850 kWh
Sports Center 225 kWh 650 kWh 1,150 kWh
Quinlan Community Center 200 kWh 500 kWh 800 kWh
*The addition of EV chargers for each of these projects may impact each site’s electrical demand. The power available for use at each charger will need to be managed by a load-management system (in concert with the energy storage system) to ensure car charging doesn’t adversely impact the ability of the battery to provide the demand reduction necessary to facilitate a rate change.

This is a high-level evaluation of what would be needed to support full site backup for the listed durations; there is also flexibility to design a microgrid system to support only critical electrical loads, which would have a significant impact on the backup duration that could be provided from a battery of a similar size. In order to design an ideal microgrid for each location, a detailed review of project goals and requirements would need to be undertaken.

Of note, in order to accommodate full-facility backup operation of each of these project locations, significant infrastructure upgrades will be necessary – while there are multiple options available to facilitate this full-facility backup, significant reconfigurations and/or upgrades to the electrical capacity of the sites’ switchgears would be necessary. These infrastructure upgrades can likely be mitigated if a smaller scale, critical-load backup was desired in place of full-facility backup.

Infrastructure upgrades at the Sports Center and Quinlan Community Center would not be required to utilize the needed size of energy storage system to provide the electrical demand reduction necessary for a change in rate schedule. Upgrades would not be necessary at these locations for demand reduction functionality, as the systems would not need to function during a power outage. As a result, the resources could be connected on the utility’s side of the main breaker, allowing the systems to avoid size restrictions in the CEC associated with connections on the customer’s side of the main breaker. Please note that this analysis is based on the customer’s infrastructure – upgrades to utility infrastructure (transformer, service conductors, etc.) may still be required for these options. 683
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Appendix A – Equipment Cut Sheets
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156HC M10 SL Bifacial Module
156 Half-Cut Monocrystalline 565W – 585W
Bifacial Technology Enabling Additional Energy
Harvest from Rear Side
Half-Cut Design with Split Junction Box Technology
2% First Year Degradation & 0.5% Annual Power Degradation 21%
Utilizes the latest M10 size super high efficiency
Monocrystalline PERC cells. Half cut design
further reduces cell to module (CTM) losses.

Hail Resistance
Framed Glass-backsheet construction is ideal
for Hail resistance upto 55mm.

Anti-Reflective
Premium solar glass with anti reflective coating
delivers more energy throughout the day
High Reliability
Proven resistance to PID and reliable in high
temperature and humidity environments.

No Compromise Guarantee
15 Year Product Warranty
25 Year Linear Performance Guarantee
World-class Quality
• Heliene’s fully automated manufacturing
facilities with state-of-the-art robotics
and computer aided inspection systems
ensure the highest level of product
quality and consistency
• All manufacturing locations are
compliant with international quality
standards and are ISO 9001 certified
• Heliene modules have received
Top Performer rankings in several
categories from PV Evolution Labs (PV
EL) independent quality evaluations
Bankable Reputation
• Established in 2010, Heliene is recognized
as highly bankable Tier 1 manufacturer of
solar modules and has been approved for
use by the U.S. Department of Defense,
U.S. Army Corps of Engineers and from
numerous top tier utility scale project debt
providers
• By investing heavily in research and
development, Heliene has been able to stay
on the cutting edge of advances in module
technology and manufacturing efficiency
Local Sales, Service, and Support
• With sales offices across the U.S.
and Canada, Heliene prides itself on
unsurpassed customer support for
our clients. Heliene has become the
brand of choice for many of the leading
residential installers, developers and
Independent Power Producers due
to our innovative technology, product
customization capability and just in
time last-mile logistics support
• Local sales and customer support
means answered phone calls and
immediate answers to your technical
and logistics questions. We understand
your project schedules often change
with little warning and endeavor to
work with you to solve your project
management challenges
156HC M10 SL Bifacial Module
Manufactured Using International Quality
System Standards: ISO9001
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156HC M10 SL Bifacial Module
Dimensions for 156HC M10 SL Bifacial Series Modules
I-V Curves for 156HC M10 SL Bifacial Series Modules
The specifications and key features contained in this datasheet may deviate slightly from our actual products due to the ongoing innovation and product enhancements. Heliene Inc. reserves the right to make necessary adjustment to the information described herein at any time without prior notice. PV modules should be handled and installed only by qualified people. Please carefully read safety and installation instructions available for download from Heliene website before using Heliene PV modules. For warranty details, please refer to Product Warranty Document, also available for download from Heliene website.

Electrical Data (STC)
Peak Rated Power* Pmpp (W) 585 580 575 570 565
Maximum Power Voltage Vmpp (V) 45.85 45.64 45.44 45.23 45.02 Maximum Power Current I
mpp (A) 12.77 12.70 12.64 12.58 12.52
Open Circuit Voltage* Voc (V) 54.41 54.13 53.86 53.59 53.32 Short Circuit Current** I
sc (A) 13.50 13.48 13.46 13.44 13.42
Module Efficiency Eff (%) 20.9 20.8 20.6 20.4 20.2
Maximum Series Fuse Rating MF (A) 30 30 30 30 30
Power Sorting Range [- 0/+3%]
Bifaciality Factor*** 70 ± 5%
Mechanical Data
Solar Cells 156 Half Cut, M10, 182mm, PERC Cells
Module Construction Framed Glass–Backsheet
Dimensions (L x W x D) 2464 x 1134 x 35 mm (97.01 x 44.65 x 1.38 inch) Weight 31 kg (68.34 lbs)
Frame Double Webbed 15-Micron Anodized Aluminum Alloy
Glass 3.2mm Low-Iron Content, High-Transmission, PV Solar Glass with Anti Reflective Coating
Junction Box IP-68 rated with 3 bypass diodes
Output Cables 4mm2 (12AWG), 0.3-meter Symmetrical Cables Optional: 1.2-meter Symmetrical Cables upon request
Connectors Multi-Contact/ Stäubli MC4
HSPE_156HC_M10_SL_Bifacial_Rev.02.pdf
Temperature Ratings
Nominal Module Operating
Temperature (NMOT) +45°C (±2°C)
Temperature Coefficient of Pmax -0.34%/°C
Temperature Coefficient of Voc -0.25%/°C
Temperature Coefficient of Isc 0.05%/°C
Certifications
UL Certification UL61215, UL61730
Maximum Ratings
Operational Temperature -40°C to +85°C
Max System Voltage 1500V
Mech. Load Test (Front) 113 psf / 5400 Pa
Mech. Load Test (Back) 50 psf / 2400 Pa
Fire Type Type 1
Electrical Data (NMOT)
Maximum Power Pmpp (W) 436 432 429 425 421
Maximum Power Voltage Vmpp (V) 43.56 43.36 43.17 42.97 42.77 Maximum Power Current I
mpp (A) 10.01 9.97 9.93 9.89 9.85
Open Circuit Voltage Voc (V) 51.68 51.43 51.17 50.91 50.66 Short Circuit Current I
sc (A) 10.91 10.89 10.88 10.86 10.84
NMOT - Nominal Module Operating Temperature:

Irradiance at 800W/m2
, Ambient Temperature 20ºC, Wind speed 1m/s
June 5th, 2024
546W
436W
328W
217W
106W
0 2
4 6
8 10
12 14
16 0 10 20 30 40 50 60
CURRENT [A]
VOLTAGE [V]
HELIENE INC. 156HC-585 M10 SL BIFACIAL
Incident Irrad. = 1000W/m2
Incident Irrad. = 800W/m2
Incident Irrad. = 600W/m2
Incident Irrad. = 400W/m2
Incident Irrad. = 200W/m2
At NMOT
Incident Irrad. = 1000W/m2
0 2
4 6
8 10
12 14
16 0 10 20 30 40 50 60
CURRENT [A]
VOLTAGE [V]
HELIENE INC. 156HC-585 M10 SL BIFACIAL
Cells temp = 10°C, Pmpp=614W
Cells temp = 25°C, Pmpp=585W
Cells temp = 40°C, Pmpp=556W
Cells temp = 55°C, Pmpp=526W
Cells temp = 70°C, Pmpp=494W
6 5 4 3 2 1
6 5 4 3 2 1
A
B
C
D
REV. DESCRIPTION DATE
DOCUMENT TITLE:

DRAWN BY

REVIEWED BY
DATE

THIRD ANGLE

PROJECTION
TOLERANCES, UNLESS OTHERWISE SPECIFIED:

COPYRIGHT HELIENE:

THIS DOCUMENT AND DATA DISCLOSED HEREIN OR HEREWITH IS PROPRIETARY AND MAY

NOT BE REPRODUCED, USED OR DISCLOSED IN WHOLE OR IN PART WITHOUT WRITTEN PERMISSION FROM HELIENE.

C
X ± 1
X.X ± 0.1
LINEAR: ANGULAR: X ± 1
X.X ± 0.1
UNIT:

MILIMETER(MM)
NAME

APPROVED BY
PART NUMBER: SHEETS:

Xinyan Bai
DRAWN

REVIEWER

APPROVER
Parth Bhatt
1/1
Krishna Bharatia 2022-10-19
2022-10-19
2022-10-19
156HC M10 SPEC SHEET
00 Initial Release 2022-05-07
35 x 2
4 - Ø7 x 10
Mounting Hole
8 - Ø9 x 14
Mounting Hole
4 - Ø4
Grounding Hole
1134
400
800
1400
4 x Drainage Holes
5 x 5
8 x Drainage Holes
8 x 3
20 x 2
2464
35 1085 x 6
35 3535
20 A - A (1:10) B - B (1:10)
A A
B B
532
832
1032
Warranty
15 Year Product Warranty
25 Year Linear Power Guarantee
Packaging Configuration
Modules per Pallet 40’ Container: 31 pieces
Modules per 40’ Container: 620 pieces
Modules per Pallet 53’ Trailer: 28 pieces
Modules per 53’ trailer: 588 pieces
STC - Standard Test Conditions: Irradiation 1000 W/m2 - Air mass AM 1.5 - Cell temperature 25 ºC, *PmppProduction Tolerance ± 3%, *Voc Production Tolerance ± 3%, **Isc Production Tolerance ± 4% ***Bifaciality Factor= Pmpprear/Pmppfront where Pmpprear and Pmppfront are tested at STC 686
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[email protected]
S5-GC(75-100)K-US
Solis Three Phase Grid-Tied Inverters
Models:

S5-GC75K-US / S5-GC80K-US
S5-GC90K-US / S5-GC100K-US
Efficient
Smart
Safe
• 8/9/10 MPPTs, max. efficiency 98.8%
(CEC efficiency 98.3%)
• > 1.5 DC/AC ratio
• String current up to 16A for higher
capacity modules
• Intelligent string monitoring, smart I-V curve scan
• Remote firmware upgrade with simple operation(1)
• Type 4X, C5 Anti-Corrosion Level
• UL 1741 SA and SB
• External signal control function
• Integrated nighttime PID recovery for optimal module performance • AFCI protection, proactively reduces fire risk
• High quality components from globally recognized suppliers Economic
• DC side supports "Y" connector
360º View
Ordering: S5-GC(75-100)K-US
• APST (APS MLRSD Transmitter)
• RSS (Tigo MLRSD Transmitter)
• NEPT (NEP MLRSD Transmitter)
(1) Requires the user to use Solis monitoring
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www.solisinverters.com
DATASHEET S5-GC(75-100)K-US
Models 75K 80K 90K 100K
Ordering guidelines: Determine the basic model and add your desired features from above.

Ex: S5-GC75K-US-APST (Inverter with APS transmitter)
Input DC
Max. input voltage 1000 V
Rated voltage 600 V
Start-up voltage 195 V
MPPT voltage range 180-1000 V
Max. input current 8*32 A 9*32 A 10*32 A
Max. short circuit current 8*50 A 9*50 A 10*50 A
MPPT number/Max. input strings number 8/16 9/18 10/20
Output AC
Rated output power 75 kW 80 kW 90 kW 100 kW
Max. apparent output power 75 kVA 80 kVA 90 kVA 100 kVA Max. output power 75 kW 80 kW 90 kW 100 kW
Rated grid voltage 3Ф/PE, 480 V
Rated grid frequency 60 Hz
Max. output current 90.2 A 96.2 A 108.3 A 120.3 A
Power Factor >0.99 (0.8 leading - 0.8 lagging)
THDi <3%
Efficiency
Max. efficiency 98.7% 98.8%
CEC efficiency 98.3% 98.2%
Protection
DC reverse-polarity protection Yes
Surge protection DC Type II / AC Type II
Ground fault monitoring Yes
Anti-islanding protection Yes
Strings monitoring Yes
I/V Curve scanning Yes
Rapid shutdown Yes
Integrated AFCI (DC arc-fault circuit protection) Yes
Integrated PID recovery Yes
AC switch Yes
General Data
Dimensions (W*H*D) 41.9*22.3*13.6 in (1065*567*344.5 mm) Weight 187 lbs (85 kgs)
Topology Transformerless
Self-consumption (night) <2 W
Relative humidity 0-100%
Operating ambient temperature range -22°F to 140°F (-30°C to +60°C ) Storage environment -40°F to 176°F (-40°C to 80°C)
Ingress protection TYPE 4X
Cooling concept Intelligent redundant fan-cooling
Max. operation altitude 13,120 ft (4000 m)
Compliance UL1741SB, UL1741SA, IEEE 1547-2018, UL1699B, UL1998, FCC Part15 ClassB, California Rule 21, Heco Rule 14H, NEC 690.12-2020, CAN/CSA C22.2107.1-1
Features
DC connection MC4 connector
AC connection OT Terminal (max. 350 MCM)
Display LCD
Communication RS485, Ethernet, Optional: Wi-Fi, Cellular 688
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S6-GC(25-60)K-US
Solis Three Phase Grid-Tied Inverters
Models:

S6-GC25K-US / S6-GC33K-US
S6-GC36K-US / S6-GC40K-US
S6-GC50K-US / S6-GC60K-US
Ordering: S6-GC(25-60)K-US
• APST (APS MLRSD Transmitter)
• RSS (Tigo MLRSD Transmitter)
• NEPT (NEP MLRSD Transmitter)
英语

NEW NEW
Efficient
Smart
Safe
Economic
• Max. efficiency 98.8% (CEC efficiency 98.5%)
• String current up to 20A
• 3/4 MPPT design, supports multiple orientation
system design
• Night time PID recovery function, increases
overall system yield (optional)
• Wide voltage range and low startup voltage
• Equipped with external power control interface,
supporting zero output power control
• Intelligent string monitoring, smart I-V curve scan
• Supports RS485, Ethernet, WiFi, Cellular
• Scan to register on SolisCloud, supports remote
upgrade and control
• Type 4X, C5 Anti-Corrosion Level
• AFCI protection, proactively reduces fire risk
• Intelligent redundant fan-cooling
• Integrated module level rapid shutdown
transmitter
• High quality components from globally
recognized suppliers
• Integrated DC and AC disconnects
• > 1.5 DC/AC ratio
• Supports high power modules for lower
installation costs
• Separable AC wiring box
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Input DC
Max. input voltage 1000 V
Rated voltage 720 V
Start-up voltage 180 V
MPPT voltage range 180-1000 V
Max. input current 3*40 A 4*40 A
Max. short circuit current 3*63 A 4*63 A
MPPT number/Max. input strings number 3/6 4/8
Output AC
Rated output power 25 kW 33 kW 36 kW 40 kW 50 kW 60 kW
Max. apparent output power 27.5 kVA 36.3 kVA 39.6 kVA 44 kVA 55 kVA 66 kVA Max. output power 27.5 kW 36.3 kW 39.6 kW 44 kW 55 kW 66 kW Rated grid voltage 3Ф/PE, 480 V
Rated grid frequency 60 Hz
Max. output current 33.1 A 43.7 A 47.6 A 52.9 A 66.2 A 79.4 A Power factor >0.99 (0.8 leading - 0.8 lagging)
THDi <3%
Efficiency
Max. efficiency 98.8%
CEC efficiency 98.5%
Protection
DC reverse-polarity protection Yes
Short circuit protection Yes
Output over current protection Yes
Surge protection DC Type II / AC Type II
Grid monitoring Yes
Anti-islanding protection Yes
Temperature protection Yes
Strings monitoring Yes
I/V Curve scanning Yes
Integrated AFCI (DC arc-fault circuit protection) Yes
Integrated PID recovery Optional
Integrated DC switch Yes
Integrated AC switch Yes
General Data
Dimensions (W*H*D) 30.9*21.6*12.6 in (784*549*320 mm)
Weight 96.3 lbs (43.7 kgs) 105.4 lbs (47.8 kgs) 108.7 lbs (49.3 kgs) 110.5 lbs (50.1 kgs) Topology Transformerless
Self-consumption (night) <1 W
Relative humidity 0-100%
Operating ambient temperature range -13°F to 140°F (-25°C to 60°C) Ingress protection TYPE 4X
Cooling concept Natural convection
Max. operation altitude 13,120 ft (4000 m)
Compliance UL1741SB, UL1741SA, IEEE 1547-2018, UL1699B, UL1998, FCC Part15 ClassB, California Rule 21, Heco Rule 14H, NEC 690.12-2020, CAN/CSA C22.2107.1-1
Features
DC connection MC4 connector
AC connection OT terminal (4 AWG to 3/0 AWG)
Display LCD
Communication Modbus RTU (Sunspec compliant), RS485, Optional: Cellular, Wi-Fi DATASHEET S6-GC(25-60)K-US
Models 25K 33K 36K 40K 50K 60K
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v22 ©AlsoEnergy, Inc / 5400 Airport Bvd. Ste. 100 Boulder, CO 80301 USA / 866.303.5668 [email protected] Standardized PLCS 600 includes:
• DataLogger with LCD touchscreen display
• Revenue grade energy meter compatible with all
5A CTs (sold separately)
• Two optional weather station choices may add data
for irradiance, back-of-module panel temperature,
ambient temperature, and wind speed
• 5-port Ethernet switch
• NEMA4 weatherproof enclosure
• Optional 4G cell modem (requires a cellular plan)
AlsoEnergy’s vertically-integrated, edge-to-cloud platform includes a convenient standardized hardware monitoring solution for small to mid-sized commercial PV systems. The PLCS 600 combines our standard commercial datalogger with a revenue grade meter, a weatherproof NEMA 4 enclosure, and other supporting hardware. Customers may choose to add weather sensors and/or a cellular modem. The PLCS 600 is recommended for 3-phase systems with up to 20 external inverters. Performance data is uploaded to PowerTrack, AlsoEnergy’s flagship cloud-based application for monitoring, managing, and optimizing energy and financial performance of clean energy assets.

DATA SHEET
Solution Features
• Up to 20 external inverters
• Modbus via RS-485 or TCP
connections to inverters
• Cellular or Ethernet connectivity
• Remote firmware updates
• Up to 1-minute data granularity
• Uploads at 5-minute intervals
• Suitable for demand meter, relay,
other non-PV use cases
• For systems with a single metering
point; direct metering or PT
secondary voltage up to 600VAC
• Satisfies reporting requirements for
most US electricity sector agencies
• All parts except weather sensors and
cell modem covered with standard
AlsoEnergy 5-year warranty
• Supported on PowerTrack only
engineering & project management
teams
PLCS-600-CM-PLUS + cell modem, + reference cell, BOM panel temperature, ambient temperature, wind speed
PLCS-600-CM-BASE + cell modem, + reference cell, BOM panel temperature
PLCS-600-CM-00 + cell modem, no environmental sensors
PLCS-600-00-PLUS no cell modem, + reference cell, BOM panel temperature, ambient temperature, wind speed
PLCS-600-00-BASE no cell modem, + reference cell, BOM panel temperature
PLCS-600-00-00 no cell modem, no environmental sensors
PLCS 600:

PowerLogger Commercial
Solution 600
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v22 ©AlsoEnergy, Inc / 5400 Airport Bvd. Ste. 100 Boulder, CO 80301 USA / 866.303.5668 [email protected]

ASSEMBLY
Enclosure dimensions 15.7" x 15.7" x 7.9" (400mm x 400mm x 200mm) Enclosure rating NEMA4
Operating temperature -13° to 158°F (-25° to 70°C), <95% relative humidity non-condensing
Power supply 120-277VAC
Communication ports Three available 10/100 Ethernet ports, two half-duplex rs485 ports
Regulatory UL listed 508A

DATALOGGER
Devices supported Up to 40 connected Modbus RTU enabled devices (20 per rs485 port) / Recommended limit 32
Storage Removable 2GB industrial rated micro SD card
Serial RS-485 with integrated 120 ohm termination resistor Primary protocols Modbus TCP, Modbus RTU, most proprietary inverter protocols
Touch screen Color, resistive touch screen 2" by 2.75"
Warranty Standard 5-year warranty
METER
Voltage inputs 90-600VAC
Accuracy Meter 0.2% (see CT datasheet for CT accuracy
information)
CTs Any CT with 5A secondary current ratio (sold
separately)
CT accuracy Refer to CT datasheet
Warranty Standard 5-year warranty

IRRADIANCE SENSOR
(included with Base and Plus weather station option)
Irradiance sensor type Monocrystalline Silicon reference cell with mounting bracket and 3m twisted pair shielded cable
Absolute accuracy ±5W/m2 ± 2.5% of reading
Dimensions 3.34” W x 6.10” H x 1.54” D
(85mm x 155mm x 39mm)
Warranty 1 year against defects in materials and workmanship

BACK OF MODULE PANEL TEMPERATURE SENSOR
(included with Base and Plus weather station option)
Form 3m cable with 3-pin connector compatible with paired reference cell - sensor cable cannot be extended
Sensor type PT1000 Class A
Mounting Self-adhesive for attaching to a solar module
Warranty 1 year against defects in materials and workmanship

WIND SPEED SENSOR
(included with Plus weather station option)
Form Cup star anemometer with 5m 2-pin connector
compatible with paired reference cell
Sensor type Reed relay
Mounting Mounting bracket for pole or surface mounting
included
Accuracy 0.5 m/s or 5% of reading
Sensor range 0.9 – 40m/s (2 – 90 mph)
Warranty 1 year against defects in materials and workmanship

AMBIENT TEMPERATURE SENSOR
(included with Plus weather station option)
Voltage inputs 90-600VAC
Accuracy Meter 0.2% (see CT datasheet for CT accuracy
information)
CTs Any CT with 5A secondary current ratio (sold
separately)
Warranty Standard 5-year warranty

IRRADIANCE SENSOR
(included with Base and Plus weather station option)
Form Pt1000 1/3 Class B with integrated modbus RTU
digitizer
Dimensions 3.34" W x 6.10" H x 1.54" D
(85mm x 155mm x 39mm)
Wiring Includes 3 meters of twisted-pair, shielded cable Warranty 1 year against defects in materials and workmanship

CELL MODEM
Cellular data 4G LTE
Warranty 1 year
Specifications: PLCS-600

DATA SHEET
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v22 ©AlsoEnergy, Inc / 5400 Airport Bvd. Ste. 100 Boulder, CO 80301 USA / 866.303.5668 [email protected] PLCS 400: Power Light
Commercial Solution 400
AlsoEnergy’s vertically-integrated, edge-to-cloud platform includes a cost-effective standardized hardware monitoring solution for light commercial PV systems. The PLCS 400 is designed for 3-phase systems with up to 16 external inverters. Performance data is uploaded to the PowerTrack or LocusNOC applications, which provide a suite of tools and analytics for asset managers. A successor for the Locus LGate 320, the PLCS 400 provides direct monitoring of inverters across all supported inverter technologies.

DATA SHEET
Product Qualifications
• PLCS 400 logs data during daylight hours only;
for demand metering applications the PL1000 is
recommended
• PLCS 400 has a fixed range of supported inverter models for clients using LocusNOC software. The full list of
supported inverters is https://kb.alsoenergy.com/article. php?id=1418
Standardized PLCS 400
system includes:
• DataLogger with LCD touchscreen display
• Energy meter with 3 solid core CTs
(revenue grade accuracy)
• Weather station with irradiance
sensor, mounting bracket, and module
temperature sensor
• 5 port Ethernet switch
• NEMA4 weatherproof enclosure
• Optional 4G cell modem (requires a
cellular plan)
Solution Features
• Up to 16 external inverters
• Modbus via RS-485 or TCP
connections to inverters
• Cellular or Ethernet connectivity
• Remote firmware updates
• 5-minute data granularity
• Uploads at 2 hour intervals
• Satisfies most US agency
reporting requirements
• For systems up to 325kW
utilizing 480V inverters (140kW
@ 208V)
• All parts covered with standard
AlsoEnergy 5-year warranty
(excluding irradiance sensor
and cell modem)
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v22 ©AlsoEnergy, Inc / 5400 Airport Bvd. Ste. 100 Boulder, CO 80301 USA / 866.303.5668 [email protected]

ASSEMBLY
Enclosure dimensions 15.7" x 15.7" x 7.9" (400mm x 400mm x 200mm) Enclosure rating NEMA4
Operating temperature -13° to 158°F (-25° to 70°C), <95% relative humidity non-condensing Power supply 120-277VAC
Ports Three available 10/100 Ethernet ports

DATALOGGER
Devices supported Up to 16 inverters – only inverters supported as external devices Storage Removable 2GB industrial rated micro SD card
Serial RS-485 with integrated 120 ohm termination resistor Primary protocols Modbus TCP, Modbus RTU, most proprietary inverter protocols Touch screen Color, resistive touch screen 2" by 2.75"
Warranty Standard 5 year warranty
METER
Voltage inputs 90-600VAC
Accuracy Class 0.5S
CTs 3 solid core CTs with 1.25 inch opening; rated input up to 400 Amp CT accuracy ±0.5% revenue grade accuracy
Regulatory UL listed 508A
Warranty Standard 5 year warranty

CELL MODEM
Cellular data LTE Cat M1
Warranty 1 year

IRRADIANCE SENSOR
Pyranometer type Silicon cell with mounting bracket
Absolute accuracy ±5%
Dimensions 1.12" H x 0.93" D (28.32mm x 23.5mm)
Wiring Includes 5 meters of twisted-pair, shielded wire with Santoprene jacket Operating temperature -13° to 131°F (-25° to 55°C)
Warranty 1 year against defects in materials and workmanship

PANEL TEMPERATURE SENSOR
Form Thermal tab disk with 10 ft lead to an outdoor enclosure with a 4-20mA transmitter Sensor type Platinum RTD 1K
Mounting Self-adhesive ring for attaching to a solar module Operating temperature -40 to 185°F (-40 to 85°C)
Transmitter range Transmitter can be extended 1000 ft from enclosure with 18AWG cable Warranty Standard 5 year warranty
Specifications: PLCS-400 / PLCS-400-CM

DATA SHEET
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Attachment D
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CITY OF CUPERTINO
Agenda Item
24-13508 Agenda Date: 12/3/2024
Agenda #: 13.

Subject: Approve the third amendment to the City Attorney’s employment contract and revise the Appointed Employees’ Compensation Program
A. Adopt Resolution No. 24-112 approving the third amendment to the City Attorney’s employment contract;
B. Adopt Resolution No. 24-113 to amend the Appointed Employees’ Compensation Program effective December 3, 2024; and
C. Adopt Resolution No. 24-114 approving Budget Modification No. 2425-370, increasing appropriations by $19,691, resulting in the use of unassigned fund balance of $19,691 Presenter: Kristina Alfaro, Director of Administrative Services CITY OF CUPERTINO Page 1 of 1 Printed on 11/26/2024
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RESOLUTION NO. ________

A RESOLUTION OF THE CUPERTINO CITY COUNCIL

APPROVING THE THIRD AMENDMENT TO THE

EMPLOYMENT AGREEMENT BETWEEN THE CITY OF
CUPERTINO AND CHRISTOPHER D. JENSEN, CITY

ATTORNEY, AND AUTHORIZING THE MAYOR TO EXECUTE

THE CONTRACT
________________________________________________________________________ ____________________________________________________________________ WHEREAS, the City Council desires to increase the pay to the City Attorney to an annual base salary of $310,500 effective December 3, 2024; and WHEREAS, on January 1, 2026, the City Attorney’s salary shall be increased by the same percentage and at the same time as any discretionary across-the-board increase in base annual compensation granted to exempt management employees covered by the Unrepresented Employees’ Compensation Program; and WHEREAS, the City Council desires to increase severance payment from three (3) months to nine (9) months aggregate salary and medical benefit allowance; and
WHEREAS, the terms, conditions and provisions of the Third Amendment to Employment Agreement have been reviewed and approved by the Senior Assistant City Attorney; and
NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby approve the aforementioned Third Amendment to the Employment Agreement and authorizes the Mayor to execute said agreement on behalf of the City of Cupertino.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 3
rd day of December 2024, by the following vote:
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Resolution No. __________________

Members of the City Council
AYES:

NOES:

ABSENT:

ABSTAIN:

SIGNED:
________
Sheila Mohan, Mayor
City of Cupertino
________________________
Date
ATTEST:
________
Kirsten Squarcia, City Clerk
________________________
Date
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THIRD AMENDMENT TO EMPLOYMENT AGREEMENT FOR CITY ATTORNEY This Third Amendment to Employment Agreement (the “Agreement”) is made and entered into this 3rd day of December, 2024, by and between the CITY OF CUPERTINO, STATE OF CALIFORNIA, a Municipal Corporation, by and through its City Council (“EMPLOYER”), and Christopher D. Jensen (“EMPLOYEE”) and, together with EMPLOYER, the “PARTIES”.

RECITALS:

A. EMPLOYER is a Municipal Corporation of the State of California.

B. The City Council of the City of Cupertino, in accordance with the provisions of its Municipal Code, desires to employ the services of EMPLOYEE as City Attorney.

C. EMPLOYEE desires to accept employment as Cupertino City Attorney.

D. It is the desire of both EMPLOYER and EMPLOYEE to set forth the terms and conditions of said employment.

E. The PARTIES now wish to amend the Agreement with this Third Amendment to Agreement.

NOW THEREFORE, in consideration of the mutual covenants herein contained, the PARTIES agree as follows:

ARTICLE III: COMPENSATION
Section 3.01 Compensation
A. EMPLOYER agrees to pay to EMPLOYEE for services rendered by him pursuant to this Agreement an annual base salary of $310,500, payable at the same time as other employees of EMPLOYER are paid.

B. Beginning on January 1, 2026, EMPLOYEE’s salary shall be increased by the same percentage and at the same time as any discretionary across-the-board increase in base annual compensation granted to exempt management employees covered by the Unrepresented Employees’ Compensation Program.

EMPLOYEE’s salary shall be paid on a bi-weekly basis at the same time as other employees of the City are paid. Such salary shall be adjusted for payroll taxes, workers' compensation, and other payroll-related liability costs as determined by the City.

ARTICLE V: SEPARATION FROM CITY SERVICE AND NOTICE
Section 5.01 Termination of Employment by City and Severance B. If the EMPLOYEE is terminated by EMPLOYER prior to expiration of this Agreement while still willing and able to perform the duties of the City Attorney, EMPLOYER agrees to pay EMPLOYEE a single lump sum payment made on the effective date of termination in an amount equivalent to nine (9) 699
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months aggregate salary and aggregate medical benefit allowance if there are nine (9) or more months prior to the expiration date of this Agreement. Any such payment will release EMPLOYER from any further obligations under this Agreement. As a condition precedent to EMPLOYER’s willingness to provide said severance payment, EMPLOYEE agrees to execute and deliver to EMPLOYER a release releasing EMPLOYER of all claims that EMPLOYEE may have against EMPLOYER and contemporaneously provide said release to EMPLOYER at the time of the severance payment is made to EMPLOYEE in a form mutually acceptable to the PARTIES.

Any severance payment shall exclude all other benefits such as retirement, vision, and dental benefits. In addition, vacation and sick leave accrual shall immediately cease upon the date of City’s notification to EMPLOYEE that his employment will be terminated. The severance pay shall be computed from the effective date of EMPLOYEE’s termination. The intent of these provisions is to comply with Government Code section 53260.

All other terms and conditions of the Agreement and any amendments shall be unchanged and remain in full force and effect.

IN WITNESS WHEREOF, EMPLOYER has caused this Agreement to be signed and executed in its behalf by its Mayor, and duly attested by its City Clerk, and EMPLOYEE has signed and executed this Agreement, both in duplicate, to be effective the day and year first above written.

ATTEST: CITY OF CUPERTINO
Date: ____________________________ Date: ____________________________ _________________________________ _________________________________ “EMPLOYEE” Mayor
_________________________________
City Clerk
APPROVED AS TO FORM:
_____________________________________
Senior Assistant City Attorney
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RESOLUTION NO. ________

A RESOLUTION OF THE CUPERTINO CITY COUNCIL
AMENDING THE APPOINTED EMPLOYEES’ COMPENSATION

PROGRAM
WHEREAS the City Council desires to amend the Appointed Employees’ Compensation Program.

NOW, THEREFORE, BE IT RESOLVED that the Appointed Compensation Program be amended which is incorporated in this resolution by this reference and attached as Attachment E.

PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 3
rd day of December 2024, by the following vote:

Members of the City Council
AYES:

NOES:

ABSENT:

ABSTAIN:

SIGNED:
________
Sheila Mohan, Mayor
City of Cupertino
________________________
Date
ATTEST:
________
Kirsten Squarcia, City Clerk
________________________
Date
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1 City of Cupertino

APPOINTED EMPLOYEES' COMPENSATION PROGRAM
Policy No. 1

PROGRAM PURPOSE AND DEFINITIONS FOR ELIGIBILITY
It is City of Cupertino policy that those certain persons holding positions hereinafter defined and designated as appointed management employees by the City Council in the City Manager's Office and the City Attorney’s Office shall be eligible for participation in the Appointed Employees' Compensation Program as hereby adopted by action of the City Council and as same may be amended or as otherwise modified from time to time.

Eligibility for inclusion in this Compensation program is limited to persons appointed by the City Council and holding positions as management employees in the City Manager’s Office and the City Attorney’s Office, as defined under section 2.52.290 of the Cupertino Municipal Code. Eligible persons are designated by the Appointing Authority and may be modified as circumstances warrant.

Although subject to change in accordance with the Personnel Code, the positions in the following classifications have been designated as appointed employees.

MANAGEMENT CLASSIFICATIONS:

Classification Title
City Manager
City Attorney
In the event of any inconsistency between the Compensation Program and any Employment Contracts, the provisions of the Employment Contract and any amendments thereto control.

Adopted by Action of the City Council
July 1, 2010
Revised December 18, 2012; July 2019, August 18, 2020, June 15, 2021, November 16, 2021, July 19, 2022 702
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2 City of Cupertino

APPOINTED EMPLOYEES' COMPENSATION PROGRAM
Policy No. 2

SALARY SCHEDULE

AND OTHER SALARY RATES
It is City of Cupertino policy that eligible persons under this Compensation Program shall be compensated for services rendered to and on behalf of the City on the basis of equitable pay for duties and responsibilities assigned, meritorious service and comparability with similar work in other public and private employment in the same labor market; all of which is contingent upon the City's ability to pay consistent with its fiscal policies. The City Manager and City Attorney salaries will be set by contract.

Adopted by Action of the City Council July 1, 2010
Revised October 2, 2012
Revised December 18, 2012, October 2016, September 6, 2017, November 6, 2017, January 7, 2019, July 16, 2019, August 18, 2020, November 16, 2021, July 19, 2022, December 3, 2024 703
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3 City of Cupertino

APPOINTED EMPLOYEES' COMPENSATION PROGRAM
Policy No. 3

TRAINING AND CONFERENCES
I. POLICY
It is City of Cupertino policy that eligible persons under this Compensation Program shall be reimbursed or receive advances in accordance with the schedules, terms and conditions as set forth herein for attendance at conferences, meetings and training sessions as defined below for each. It is the intent of this policy to encourage the continuing education and awareness of said persons in the technical improvements and innovations in their fields of endeavor as they apply to the City or to implement a City approved strategy for attracting and retaining businesses in the City. One means of implementing this encouragement is through a formal reimbursement and advance schedule for authorized attendance at such conferences, meetings and training sessions.

II DEFINITIONS
A. Conferences
A conference is an annual meeting of a work related organization the membership of which may be held in the name of the City or the individual.

B. Local Area
The local area is defined to be within Santa Clara and San Mateo Counties and within a 40-mile distance from Cupertino when traveling to Alameda County.

C. Meetings
A "meeting" shall mean a convention, conference, seminar, workshop, meal, or like assembly having to do with municipal government operations. An employee serving on a panel for interviews of job applicants shall not come under this definition.

D. Training Session
A training session is any type of seminar or workshop the attendance at which is for the purpose of obtaining information of a work related nature to benefit the City's operations or to enhance the attendee's capabilities in the discharge of assigned duties and responsibilities. 704
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4 III REIMBURSEMENT AND ADVANCE PAYMENT SCHEDULE
A. Intent
This schedule is written with the intent that the employee will make every effort to find the lowest possible cost to the City for traveling on City business. For example, if paying for parking at the airport is less expensive that paying for a taxi or airport shuttle, then the employee should drive their car and park at the airport; or if renting a car is lower than taking taxis at the out-of-town location, then a car should be rented; or air reservations should be booked in advance to obtain discounted fares. The following procedures apply whether the expense is being paid through a reimbursement or a direct advance.

B. Registration
Registration fees for authorized attendance at a meeting or training session will be paid by the City.

C. Transportation
The City will pay transportation costs on the basis of the lowest cost intent stated in paragraph A. Eligible transportation costs include airfare (with coach fare being the maximum), van or taxi service to and from the attendee's home and airport, destination or airport parking charges, taxi and shuttle services at the out-of-town location, trains, tolls, or rental cars. Use of a personal automobile for City business shall be reimbursed or advanced at the rate per mile in effect for such use, except in no case shall it exceed air coach fare if the vehicle is being used for getting to the destination. Government or group rates offered by a provider of transportation must be used when available.

Reimbursement or advances for use of a personal automobile on City business within a local area will not be made so as to supplement that already being paid to those persons receiving a monthly mileage allowance.

D. Lodging
Hotel or lodging expenses of the employee resulting from the authorized event or activity defined in this policy will be reimbursed or advanced if the lodging and event occurs outside of the local area. Not covered will be lodging expenses related to person(s) who are accompanying the City member, but who themselves are not on City business. In this instance, for example, the difference between single and multiple occupancy rates for a room will not be reimbursed.

Where the lodging is in connection with a conference or other organized educational activity, City-paid lodging costs shall not exceed the maximum group rate published by the conference or activity sponsor, providing that lodging at the group rate is available at the time of booking.

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5 Where lodging is necessary for an activity that is not related to a conference or other organized educational activity, reimbursement or advances shall be limited to the actual cost of the room at a group or government rate. In the event that a group or government rate is not available, lodging rates that do not exceed the median price for lodging for that area and time period listed on travel websites like www.hotels.com, www.expedia.com or an equivalent service shall be eligible for reimbursement or advancement.

E. Meals

1. With No Conference
Payments toward or reimbursement of meals related to authorized activities or events shall be at the Internal Revenue Service per diem rate for meals and incidental expenses for a given location, as stated by IRS publications 463 and 1542 and by the U.S. General Services Administration. The per diem shall be split among meals as reasonably desired and reduced accordingly for less than full travel days. If per diem is claimed, no receipts are necessary. Alternatively, the actual cost of a meal can be claimed, within a standard of reasonableness, but receipts must be kept and submitted for the expense incurred.

2. As Part of a Conference
When City personnel are attending a conference or other organized educational activity, they shall be reimbursed or advanced for meals not provided by the activity, on a per diem or actual cost basis. The per diem and actual cost rate shall follow the rules described in the meals with no conference paragraph.

F. Other Expenses
Payments toward or reimbursement of expenses at such functions shall be limited to the actual costs consistent with the application of reasonable standards.

Other reasonable expenses related to business purposes shall be paid consistent with this policy.

No payments shall be made unless, where available, receipts are kept and submitted for all expenses incurred. When receipts are not available, qualifying expenditures shall be reimbursed upon signing of an affidavit of expenditure.

No payment shall be made for any expenses incurred which are of a personal nature or not within a standard of reasonableness for the situation as may be defined by the Finance Department.

G. Non-Reimbursable Expenses
The City will not reimburse or advance payment toward expenses including, but not limited to:

1. The personal portion of any trip;
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6 2. Political or charitable contributions or events;

3. Family expenses, including those of a partner when accompanying the employee on Cityrelated business, as well as child or pet-related expenses;

4. Entertainment expenses, including theatre, shows, movies, sporting events, golf, spa treatments, etc.

5. Gifts of any kind for any purpose;

6. Service club meals;

7. Alcoholic beverages;

8. Non-mileage personal automobile expenses including repairs, insurance, gasoline, traffic citations; and

9. Personal losses incurred while on City business.

IV ATTENDANCE
A. Budgetary Limitations
Reimbursement or advances for expenses relative to conferences, meeting or training sessions shall not exceed the budgetary limitations.

V. FUNDING
A. Appropriation Policy
It shall be the policy of the City to appropriate funds subject to availability of resources.

B. Training Sessions
Payments toward or reimbursement of expenses incurred in attendance at training sessions, will be appropriated annually through the budget process.

VI. DIRECT CASH ADVANCE POLICY
From time to time, it may be necessary for a City employee to request a direct cash advance to cover anticipated expenses while traveling or doing business on the City's behalf. Such request for an advance should be submitted to their supervisor no less than seven days prior to the need for the advance with the following information: 1) Purpose of the expenditure; 2) The anticipated amount of the expenditure (for example, hotel rates, meal costs, and transportation expenses); and 3) The dates of the expenditure. An accounting of expenses and return of any unused advance must be reported to the City within 30 calendar days of the employee's return on the expense report described in Section VII.
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7 VII. EXPENSE REPORT REQUIREMENTS
All expense reimbursement requests or final accounting of advances received from the City Manager must be approved by the City Attorney , on forms determined by the Administrative Services Department, within 30 calendar days of an expense incurred, and accompanied by a business purpose for all expenditures and a receipt for each non- per diem item. All expense reimbursement requests or final accounting of advances received from the City Attorney must be approved by the City Manager, on forms determined by the Administrative Services Department, within 30 calendar days of an expense incurred, and accompanied by a business purpose for all expenditures and a receipt for each non- per diem item.

Adopted by Action of the City Council
July 1, 2010
Revised December 18, 2012, August 18, 2020 , November 2023 708
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8 City of Cupertino

APPOINTED EMPLOYEES' COMPENSATION PROGRAM
Policy No. 4

AUTOMOBILE ALLOWANCES AND

MILEAGE REIMBURSEMENTS
It is City of Cupertino policy that under this Compensation Program the City Manager shall be compensated fairly for the use of personal automotive vehicles on City business. In many instances the use of personal vehicles is a condition of employment due to the absence of sufficient City owned vehicles for general transportation purposes. It is not intended, however, that such a condition of employment should work an undue hardship. For this reason, the following policies shall apply for mileage reimbursements.

Those persons who occasionally are required to use their personal automobiles for City business shall be reimbursed for such use at an appropriate rate established by the City Council.

Submission of reimbursement requests must be approved by the City Council.

The City Manager shall be paid a monthly automobile allowance of $500.

The City Attorney shall be paid a monthly automobile allowance of $350.

Employees receiving automobile allowance shall be eligible for reimbursement for travel that exceeds two hundred miles round trip.

Adopted by Action of the City Council
July 1, 2010
Revised December 18, 2012
Revised October 20, 2015
Revised November 6, 2017
Revised August, 18, 2020
Revised June 15, 2021, November 16, 2021
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APPOINTED EMPLOYEES' COMPENSATION PROGRAM
Policy No. 5

ASSOCIATION MEMBERSHIPS AND

PROFESSIONAL PUBLICATIONS
It is City of Cupertino policy under this Compensation Program that the City Manager and City Attorney shall be entitled to City sponsored association memberships as well as receiving subscriptions to professional and technical publications. Such sponsorship, however, shall be conditioned upon the several factors as set forth below.

Each association for which membership is claimed must be directly related to the field of endeavor of the person to be benefited.

Subscriptions to or purchase of professional and technical publications may be provided at City expense providing the subject matter and material generally contained therein are related to municipal governmental operations.

Adopted by Action of the City Council
July 1, 2010
Revised December 18, 2012, June 15,
2021
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10 City of Cupertino

APPOINTED EMPLOYEES' COMPENSATION PROGRAM
Policy No. 6

OVERTIME WORKED
Management employees are ineligible for overtime payments for time worked in excess of what otherwise would be considered as a normal work day or work week for other employees.

However, no deduction from leave balances are made when such an employee is absent for less than a regular work day as long as the employee has his/her supervisor's approval. Nothing in this policy precludes the alternative work schedule, which may include an absence of a full eight hour day, when forty hours have been worked in the same seven day work period.

Adopted by Action of the City Council
July 1, 2010
Revised December 18, 2012
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11 City of Cupertino
APPOINTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 7

HEALTH BENEFITS PLAN - EMPLOYER CONTRIBUTION
It is the policy of the City of Cupertino to provide group hospital and medical insurance under which eligible persons under this Compensation Program and their dependents may be covered. The purpose of this program is to promote and preserve the health of employees and their families through comprehensive health plans available only through employer sponsorship.

Although the premium cost for the insurance provided remains the ultimate responsibility of the employee in these positions, the City shall contribute the amounts listed below towards the premium or pay the full cost of the premium if less than the stated amounts. If the premium amounts for any employee covered by this policy are less than the amounts listed below per month, the difference between the premium amount and the stated amounts will be included in the employee's gross pay.

January 1, 2024 City Max Health
Contribution
City Max *Dental
Contribution
City Total Max
Contribution
Employee 1,021.41 126.78 1,148.19
Employee +1 2,042.82 126.78 2,169.60
Employee +2 2,655.67 126.78 2,782.45
 For any change in the monthly medical plan premium charged by CalPERS in the plan year 2025 compared to the plan year 2024, the City’s maximum contributions shall be capped at no more than 6% for Unrepresented and Appointed Employees.

Any required contribution amounts exceeding the premium contribution of the City are the responsibility of the employee.

Appointed employees in the City Manager and City Attorney positions will have immediate vesting of retiree medical benefits, subject to said employee retiring from City service and CalPERS.

Adopted by Action of the City Council
July 1, 2010
Revised December 18, 2012, July 2013, October 2016, July 2019; December 2019, June 15, 2021, November 16, 2021 , November 7, 2023
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APPOINTED EMPLOYEES' COMPENSATION PROGRAM
Policy No. 8

FIXED HOLIDAYS
It is the policy of the City of Cupertino to recognize days of historical and national significance as holidays of the City without loss of pay or benefits. Recognizing the desirable times throughout the year, it is the policy of the City of Cupertino to provide days off in lieu of holidays for management and confidential employees at such times as are convenient for each employee and supervisor, when such policy is compatible with the workload and schedule of the City.

The City provides the following fixed paid holidays for eligible employees covered by this agreement:

1. New Year's Day

2. Martin Luther King Day

3. Presidents' Day

4. Lunar New Year

5. Cesar Chavez Day

6. Memorial Day

7. Juneteenth

8. Independence Day

9. Labor Day

10. Veteran's Day

11. Thanksgiving Day

12. Day Following Thanksgiving

13. Christmas Eve

14. Christmas Day

15. New Year's Eve
When a holiday falls on a Sunday, the following Monday shall be observed as the non-work day. When a holiday falls on a Saturday, the previous Friday shall be observed as the non-work day.

FLOATING HOLIDAY
In addition to the paid holidays, employees occupying these positions shall be provided 20 floating hours per calendar year as non-work time with full pay and benefits. Employees may accumulate floating holiday hours up to two times their annual accrual. For Calendar Year 2023, Appointed employees will receive one (1) floating holiday in lieu of Lunar New Year holiday.

Adopted by Action of the City Council
July 1, 2010
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13 Revised December 18, 2012, July 2013, November 2023
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14 City of Cupertino

APPOINTED EMPLOYEES' COMPENSATION PROGRAM
Policy No. 9

LIFE, LONG TERM DISABILITY INSURANCE, AND SHORT TERM DISABILITY INSURANCE It is the policy of the City of Cupertino to make available group insurance for eligible persons under this Compensation Program that will mitigate the personal and family financial hardships resulting from continuing disability that prevents an employee from performing gainfully in his or her occupation. It is further the policy of the City of Cupertino to provide life insurance benefits in an amount of two and one half times the employee's annual salary to a maximum of $250,000.00 The City Manager and City Attorney will participate in California State Disability Insurance (SDI).

SDI weekly benefits are determined by the State of California and information is available on the State of California Employment Development Department website. Employee may use leave banks to supplement lost salary during the 7-day elimination period. City Manager and City Attorney shall pay the employee contribution rate of CA SDI, which will be deducted from their biweekly paychecks.

The City shall provide Long Term Disability (LTD) insurance for employees. LTD income protection coverage shall be up to $7,000 of covered monthly salary. City Manager and City Attorney may use sick leave and/or vacation leave to supplement lost salary during the 90 day elimination period.

Adopted by Action of the City Council
July 1, 2010
Revised December 18, 2012, October
2016, July 2019, August 18, 2020,
June 15, 2021
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15 City of Cupertino

APPOINTED EMPLOYEES' COMPENSATION PROGRAM
Policy No. 10

DEFERRED COMPENSATION
It is the policy of the City of Cupertino to provide equitable current compensation and reasonable retirement security for eligible persons under this Compensation Program for services performed for the City. The City participates in the California Public Employees' Retirement System (PERS) and deferred compensation plans have been established. Both the employee and employer may make contributions from current earnings to these plans. The purpose of this policy is to promote means by which compensation may be provided in such manner and form to best meet the requirements of the City and the needs of individual employees, thereby increasing the ability, to attract and retain competent employees.

The City shall maintain and administer means by which employees in these positions may defer portions of their current earnings for future utilization. Usage of such plans shall be subject to such agreements, rules and procedures as are necessary to properly administer each plan.

Employee contributions to such plans may be made in such amounts as felt proper and necessary to the employee. Employer contributions shall be as determined by the City Council.

Adopted by Action of the City Council
July 1, 2010
Revised December 18, 2012; July 2019
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APPOINTED EMPLOYEES' COMPENSATION PROGRAM
Policy No. 11

PUBLIC EMPLOYEES' RETIREMENT SYSTEM CONTRIBUTION
A. Employees hired on or before December 29, 2012 Only:

For employees hired on or before December 29, 2012, the City has contracted with CalPERS for a

2.7% @55 formula.

Effective in the first full pay period in July 2017, each employee shall pay the full 8.0% of applicable salary of the employee’s contribution towards CalPERS.

B. For Employees hired by the City of Cupertino on December 30, 2012 or December 31, 2012 or a current CalPERS employee who qualifies as a classic member under CalPERS Regulations Only:

For Employees hired by the City of Cupertino on December 30, 2012 or December 31, 2012 or a current CalPERS employee who qualifies as a classic member under CalPERS Regulations only the City has contracted with CalPERS for a 2.0% @ 60 retirement formula, three year average compensation.

Effective October 1, 2016, the City shall not pay the employee’s contribution rate to the California Public Employees Retirement System (CalPERS) and each employee shall pay the full 7% of applicable salary of the employee’s contribution towards CalPERS.

C. For new employees hired by the City of Cupertino on or after January 1, 2013 and do not qualify as Classic members Only:

For new employees hired by the City of Cupertino on or after January 1, 2013 and do not qualify as classic members as defined by CalPERS, CalPERS has by statute implemented a 2% @ 62 formula, three year average and employees in this category shall pay 50% of the normal cost rate as determined by CalPERS.

Adopted by Action of the City Council
July 1, 2010
Revised October 2, 2012; December 18, 2012, July 2013, October 2016, July 2019 717
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APPOINTED EMPLOYEES' COMPENSATION PROGRAM
Policy No. 12

DENTAL INSURANCE - EMPLOYER CONTRIBUTION
It is the policy of the City of Cupertino to provide dental insurance under which eligible persons under this Compensation Program and their dependents may be covered. The purpose of this program is to promote and preserve the health of employees.

The premium cost for the insurance provided by the City shall not exceed $114.30* per month per employee. Enrollment in the plan or plans made available pursuant to this policy shall be in accordance with Personnel Rules of the City and the provisions of the contract for such insurance between the City and carrier or carriers.*Dental Coverage: Effective the first month after Council adoption of agreement, dental coverage is capped at $2,500.00 per dependent per annual plan year for the term of this contract.

Adopted by Action of City Council
July 1, 2010
Revised October 2, 2012; December 18, 2012,
October 2016, July 2019, July 19, 2022
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18 City of Cupertino

APPOINTED EMPLOYEES' COMPENSATION PROGRAM
Policy No. 13

ADMINISTRATIVE LEAVE
Eligible persons under this Compensation Program shall accrue eighty (80) hours of administrative leave with pay per year.

Employees may accumulate administrative leave hours up to two times their annual accrual.

Employees shall be eligible to convert administrative leave hours to pay one time each calendar year.

Adopted by Action of the City Council
July 1, 2010
Revised December 18, 2012, October
2016; July 2019, November 16, 2021
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19 City of Cupertino

APPOINTED EMPLOYEES' COMPENSATION PROGRAM
Policy No. 14

EMPLOYEE ASSISTANCE PROGRAM
It is the policy of the City of Cupertino to provide an Employee Assistance Program for the benefit of eligible persons under this Compensation Program and their eligible dependents.

The purpose of this program is to provide professional assistance and counseling concerning financial, legal, pre-retirement, and other matters of a personal nature.

Adopted by Action of the City Council
July 1, 2010
Revised December 18, 2012; July 2019
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APPOINTED EMPLOYEES' COMPENSATION PROGRAM
Policy No. 15

HOUSING ASSISTANCE PROGRAM
Housing assistance may be offered to eligible persons under this Compensation Program pursuant to Resolution No. 15-092 as amended.

Adopted by Action of the City Council
July 1, 2010
Revised December 18, 2012
Revised October 20, 2015; July 2019
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APPOINTED EMPLOYEES' COMPENSATION PROGRAM
Policy No. 16
VISION INSURANCE — EMPLOYER CONTRIBUTION
It is the policy of the City of Cupertino to provide vision insurance under which employees and their dependents may be covered. The purpose of this program is to promote and preserve the health of employees.

The premium cost for the insurance provided by the City shall not exceed $14.94 per month per employee. Enrollment in the plan or plans made available pursuant to this policy shall be in accordance with the provisions of the contract between the City and carrier or carriers providing vision insurance coverage,
Adopted by Action of the City Council July 1, 2010
Revised October 2, 2012; December 18, 2012

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22 City of Cupertino
APPOINTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 17

EDUCATION REIMBURSEMENT PROGRAM
It is the intent of the City to recognize the value of continuing education and professional development of its employees; and to adopt an Education Reimbursement Program which will encourage employees to avail themselves of City job related educational opportunities that will advance their knowledge and interests in the direction of their career path. Courses should either: a) maintain or improve job skills in the employee’s current position; b) be expressly required by the City or by law; or c) prepare the employee to become a competitive applicant for a different position with the City.

The Education Reimbursement Program is a benefit to all eligible, full time benefited employees and provides education reimbursement of up to two thousand dollars ($2,000) per calendar year for the cost of registration, required textbooks and/or materials and parking.

Employees who wish to seek reimbursement from the City for educational program costs shall provide a written request for reimbursement in advance of enrollment to the Human Resources Division. The form provided shall include the type of training, sponsoring organization or institution, meeting times and costs. Human Resources and the employee’s department head will make the determination if the chosen education program is eligible for reimbursement.

No employee shall receive any reimbursement until they have provided satisfactory proof of successful completion of the coursework with a grade of “C” or above, or “Pass” in the case of a Pass/Fail course. Such proof of completion shall be provided within 30 days of the conclusion of the course.

Education reimbursement is a taxable benefit under IRS Code. Education reimbursement will be applied to the calendar year in which the course is passed and satisfactory proof of completion is submitted.

Mandatory or annual coursework, attendance at conferences and training required to maintain job specific certifications or proficiencies are not included in the Education Reimbursement Program.

Adopted by Action of the City Council July 16, 2019
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23 City of Cupertino
APPOINTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 18

CITY SPONSORED RECREATION AND WELLNESS PROGRAMS
Eligible appointed employees shall have the privilege of enrollment in City sponsored recreation programs at the City residents’ fee structure and in preference to non-residents wishing to enroll. Each calendar year, employees and family members on the employee’s dental plan are eligible to be reimbursed up to $500 per employee in Rec Bucks. Employees shall be reimbursed for approved recreation services in accordance with the City’s Recreation Buck Policies. Programs allowing for preregistration will be reimbursed after completion of the program, including those allowing for or requiring preregistration in the calendar year prior to reimbursement. Reimbursements shall be applied to the year in which they are received.

Benefited employees will also receive a free employee-only annual Cupertino Sports Center membership. Part-time benefited employees will have the annual amount of Recreation Bucks prorated based on number of hours worked. Recreation Bucks are a taxable benefit under IRS Code, and must be used by the employee within the calendar year and are non-transferrable.

City employees are eligible to participate in the City’s wellness program as provided for in the City’s Administrative Rules and Regulations.

Adopted by Action of the City Council July 16, 2019
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APPOINTED EMPLOYEES' COMPENSATION PROGRAM

EXEMPT POSITIONS
The salaries, wages, or rates of pay for City Attorney and City Manager employees whose positions are exempt under the provisions of the Cupertino Municipal Code, are set forth below. Only the City Council can modify these rates.

Monthly Salary Effective June 3, 2019
Classification Step 1 Step 2 Step 3 Step 4 Step 5
City Manager $0 $0 $0 $0 $19,916.67
Monthly Salary Effective June 3, 2020
Classification Step 1 Step 2 Step 3 Step 4 Step 5
City Manager $0 $0 $0 $0 $22,916.66
Monthly Salary Effective June 15, 2021
Classification Step 1 Step 2 Step 3 Step 4 Step 5
City Manager $0 $0 $0 $0 $22,916.66
City Attorney $0 $0 $0 $0 $21,250.00
Monthly Salary Effective January 3, 2022
Classification Step 1 Step 2 Step 3 Step 4 Step 5
City Manager $0 $0 $0 $0 $24,000.00
City Attorney $0 $0 $0 $0 $21,250.00
Monthly Salary Effective July 20, 2022
Classification Step 1 Step 2 Step 3 Step 4 Step 5
City Manager $0 $0 $0 $0 $24,833.33
City Attorney $0 $0 $0 $0 $23,333.33
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25 Monthly Salary Effective August 29, 2022
Classification Step 1 Step 2 Step 3 Step 4 Step 5
City Manager $0 $0 $0 $0 $26,075.00
City Attorney $0 $0 $0 $0 $23,333.33
Monthly Salary Effective the First Full Pay Period of July, 2023 Classification Step 1 Step 2 Step 3 Step 4 Step 5
City Manager $0 $0 $0 $0 $26,987.63
City Attorney $0 $0 $0 $0 $23,333.33
Monthly Salary Effective December 3, 2024
Classification Step 1 Step 2 Step 3 Step 4 Step 5
City Manager $0 $0 $0 $0 $26,987.63
City Attorney $0 $0 $0 $0 $25,875.00
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1 City of Cupertino

APPOINTED EMPLOYEES' COMPENSATION PROGRAM
Policy No. 1

PROGRAM PURPOSE AND DEFINITIONS FOR ELIGIBILITY
It is City of Cupertino policy that those certain persons holding positions hereinafter defined and designated as appointed management employees by the City Council in the City Manager's Office and the City Attorney’s Office shall be eligible for participation in the Appointed Employees' Compensation Program as hereby adopted by action of the City Council and as same may be amended or as otherwise modified from time to time.

Eligibility for inclusion in this Compensation program is limited to persons appointed by the City Council and holding positions as management employees in the City Manager’s Office and the City Attorney’s Office, as defined under section 2.52.290 of the Cupertino Municipal Code. Eligible persons are designated by the Appointing Authority and may be modified as circumstances warrant.

Although subject to change in accordance with the Personnel Code, the positions in the following classifications have been designated as appointed employees.

MANAGEMENT CLASSIFICATIONS:

Classification Title
City Manager
City Attorney
In the event of any inconsistency between the Compensation Program and any Employment Contracts, the provisions of the Employment Contract and any amendments thereto control.

Adopted by Action of the City Council
July 1, 2010
Revised December 18, 2012; July 2019, August 18, 2020, June 15, 2021, November 16, 2021, July 19, 2022 727
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2 City of Cupertino

APPOINTED EMPLOYEES' COMPENSATION PROGRAM
Policy No. 2

SALARY SCHEDULE

AND OTHER SALARY RATES
It is City of Cupertino policy that eligible persons under this Compensation Program shall be compensated for services rendered to and on behalf of the City on the basis of equitabl e pay for duties and responsibilities assigned, meritorious service and comparability with similar work in other public and private employment in the same labor market; all of which is contingent upon the City's ability to pay consistent with its fiscal policies. The City Manager and City Attorney salaries will be set by contract.

Adopted by Action of the City Council July 1, 2010
Revised October 2, 2012
Revised December 18, 2012, October 2016, September 6, 2017, November 6, 2017, January 7, 2019, July 16, 2019, August 18, 2020, November 16, 2021, July 19, 2022, December 3, 2024 728
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APPOINTED EMPLOYEES' COMPENSATION PROGRAM
Policy No. 3

TRAINING AND CONFERENCES
I. POLICY
It is City of Cupertino policy that eligible persons under this Compensation Program shall be reimbursed or receive advances in accordance with the schedules, terms and conditions as set forth herein for attendance at conferences, meetings and training sessions as defined below for each. It is the intent of this policy to encourage the continuing education and awareness of said persons in the technical improvements and innovations in their fields of endeavor as they apply to the City or to implement a City approved strategy for attracting and retaining businesses in the City. One means of implementing this encouragement is through a formal reimbursement and advance schedule for authorized attendance at such conferences, meetings and training sessions.

II DEFINITIONS
A. Conferences
A conference is an annual meeting of a work related organization the membership of which may be held in the name of the City or the individual.

B. Local Area
The local area is defined to be within Santa Clara and San Mateo Counties and within a 40-mile distance from Cupertino when traveling to Alameda County.

C. Meetings
A "meeting" shall mean a convention, conference, seminar, workshop, meal, or like assembly having to do with municipal government operations. An employee serving on a panel for interviews of job applicants shall not come under this definition.

D. Training Session
A training session is any type of seminar or workshop the attendance at which is for the purpose of obtaining information of a work related nature to benefit the City's operations or to enhance the attendee's capabilities in the discharge of assigned duties and responsibilities. 729
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4 III REIMBURSEMENT AND ADVANCE PAYMENT SCHEDULE
A. Intent
This schedule is written with the intent that the employee will make every effort to find the lowest possible cost to the City for traveling on City business. For example, if paying for parking at the airport is less expensive that paying for a taxi or airport shuttle, then the employee should drive their car and park at the airport; or if renting a car is lower than taking taxis at the out-of-town location, then a car should be rented; or air reservations should be booked in advance to obtain discounted fares. The following procedures apply whether the expense is being paid through a reimbursement or a direct advance.

B. Registration
Registration fees for authorized attendance at a meeting or training session will be paid by the City.

C. Transportation
The City will pay transportation costs on the basis of the lowest cost intent stated in paragraph A. Eligible transportation costs include airfare (with coach fare being the maximum), van or taxi service to and from the attendee's home and airport, destination or airport parking charges, taxi and shuttle services at the out-of-town location, trains, tolls, or rental cars. Use of a personal automobile for City business shall be reimbursed or advanced at the rate per mile in effect for such use, except in no case shall it exceed air coach fare if the vehicle is being used for getting to the destination. Government or group rates offered by a provider of transportation must be used when available.

Reimbursement or advances for use of a personal automobile on City business within a local area will not be made so as to supplement that already being paid to those persons receiving a monthly mileage allowance.

D. Lodging
Hotel or lodging expenses of the employee resulting from the authorized event or activity defined in this policy will be reimbursed or advanced if the lodging and event occurs outside of the local area. Not covered will be lodging expenses related to person(s) who are accompanying the City member, but who themselves are not on City business. In this instance, for example, the difference between single and multiple occupancy rates for a room will not be reimbursed.

Where the lodging is in connection with a conference or other organized educational activity, City-paid lodging costs shall not exceed the maximum group rate published by the conference or activity sponsor, providing that lodging at the group rate is available at the time of booking.

If the group rate at the conference hotel is not available, then the non-conference lodging policy described in the next paragraph should be followed to find another comparable hotel. 730
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5 Where lodging is necessary for an activity that is not related to a conference or other organized educational activity, reimbursement or advances shall be limited to the actual cost of the room at a group or government rate. In the event that a group or government rate is not available, lodging rates that do not exceed the median price for lodging for that area and time period listed on travel websites like www.hotels.com, www.expedia.com or an equivalent service shall be eligible for reimbursement or advancement.

E. Meals

1. With No Conference
Payments toward or reimbursement of meals related to authorized activities or events shall be at the Internal Revenue Service per diem rate for meals and incidental expenses for a given location, as stated by IRS publications 463 and 1542 and by the U.S. General Services Administration. The per diem shall be split among meals as reasonably desired and reduced accordingly for less than full travel days. If per diem is claimed, no receipts are necessary. Alternatively, the actual cost of a meal can be claimed, within a standard of reasonableness, but receipts must be kept and submitted for the expense incurred.

2. As Part of a Conference
When City personnel are attending a conference or other organized educational activity, they shall be reimbursed or advanced for meals not provided by the activity, on a per diem or actual cost basis. The per diem and actual cost rate shall follow the rules described in the meals with no conference paragraph.

F. Other Expenses
Payments toward or reimbursement of expenses at such functions shall be limited to the actual costs consistent with the application of reasonable standards.

Other reasonable expenses related to business purposes shall be paid consistent with this policy.

No payments shall be made unless, where available, receipts are kept and submitted for all expenses incurred. When receipts are not available, qualifying expenditures shall be reimbursed upon signing of an affidavit of expenditure.

No payment shall be made for any expenses incurred which are of a personal nature or not within a standard of reasonableness for the situation as may be defined by the Finance Department.

G. Non-Reimbursable Expenses
The City will not reimburse or advance payment toward expenses including, but not limited to:

1. The personal portion of any trip;
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6 2. Political or charitable contributions or events;

3. Family expenses, including those of a partner when accompanying the employee on Cityrelated business, as well as child or pet-related expenses;

4. Entertainment expenses, including theatre, shows, movies, sporting events, golf, spa treatments, etc.

5. Gifts of any kind for any purpose;

6. Service club meals;

7. Alcoholic beverages;

8. Non-mileage personal automobile expenses including repairs, insurance, gasoline, traffic citations; and

9. Personal losses incurred while on City business.

IV ATTENDANCE
A. Budgetary Limitations
Reimbursement or advances for expenses relative to conferences, meeting or training sessions shall not exceed the budgetary limitations.

V. FUNDING
A. Appropriation Policy
It shall be the policy of the City to appropriate funds subject to availability of resources.

B. Training Sessions
Payments toward or reimbursement of expenses incurred in attendance at training sessions, will be appropriated annually through the budget process.

VI. DIRECT CASH ADVANCE POLICY
From time to time, it may be necessary for a City employee to request a direct cash advance to cover anticipated expenses while traveling or doing business on the City's behalf. Such request for an advance should be submitted to their supervisor no less than seven days prior to the need for the advance with the following information: 1) Purpose of the expenditure; 2) The anticipated amount of the expenditure (for example, hotel rates, meal costs, and transportation expenses); and 3) The dates of the expenditure. An accounting of expenses and return of any unused advance must be reported to the City within 30 calendar days of the employee's return on the expense report described in Section VII.
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7 VII. EXPENSE REPORT REQUIREMENTS
All expense reimbursement requests or final accounting of advances received from the City Manager must be approved by the City Attorney , on forms determined by the Administrative Services Department, within 30 calendar days of an expense incurred, and accompanied by a business purpose for all expenditures and a receipt for each non- per diem item. All expense reimbursement requests or final accounting of advances received from the City Attorney must be approved by the City Manager, on forms determined by the Administrative Services Department, within 30 calendar days of an expense incurred, and accompanied by a business purpose for all expenditures and a receipt for each non- per diem item.

Adopted by Action of the City Council
July 1, 2010
Revised December 18, 2012, August 18, 2020 , November 2023 733
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8 City of Cupertino

APPOINTED EMPLOYEES' COMPENSATION PROGRAM
Policy No. 4

AUTOMOBILE ALLOWANCES AND

MILEAGE REIMBURSEMENTS
It is City of Cupertino policy that under this Compensation Program the City Manager shall be compensated fairly for the use of personal automotive vehicles on City business. In many instances the use of personal vehicles is a condition of employment due to the absence of sufficient City owned vehicles for general transportation purposes. It is not intended, however, that such a condition of employment should work an undue hardship. For this reason, the following policies shall apply for mileage reimbursements.

Those persons who occasionally are required to use their personal automobiles for City business shall be reimbursed for such use at an appropriate rate established by the City Council.

Submission of reimbursement requests must be approved by the City Council.

The City Manager shall be paid a monthly automobile allowance of $500.

The City Attorney shall be paid a monthly automobile allowance of $350.

Employees receiving automobile allowance shall be eligible for reimbursement for travel that exceeds two hundred miles round trip.

Adopted by Action of the City Council
July 1, 2010
Revised December 18, 2012
Revised October 20, 2015
Revised November 6, 2017
Revised August, 18, 2020
Revised June 15, 2021, November 16, 2021
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9 City of Cupertino

APPOINTED EMPLOYEES' COMPENSATION PROGRAM
Policy No. 5

ASSOCIATION MEMBERSHIPS AND

PROFESSIONAL PUBLICATIONS
It is City of Cupertino policy under this Compensation Program that the City Manager and City Attorney shall be entitled to City sponsored association memberships as well as receiving subscriptions to professional and technical publications. Such sponsorship, however, shall be conditioned upon the several factors as set forth below.

Each association for which membership is claimed must be directly related to the field of endeavor of the person to be benefited.

Subscriptions to or purchase of professional and technical publications may be provided at City expense providing the subject matter and material generally contained therein are related to municipal governmental operations.

Adopted by Action of the City Council
July 1, 2010
Revised December 18, 2012, June 15,
2021
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10 City of Cupertino

APPOINTED EMPLOYEES' COMPENSATION PROGRAM
Policy No. 6

OVERTIME WORKED
Management employees are ineligible for overtime payments for time worked in excess of what otherwise would be considered as a normal work day or work week for other employees.

However, no deduction from leave balances are made when such an employee is absent for less than a regular work day as long as the employee has his/her supervisor's approval. Nothing in this policy precludes the alternative work schedule, which may include an absence of a full eight hour day, when forty hours have been worked in the same seven day work period.

Adopted by Action of the City Council
July 1, 2010
Revised December 18, 2012
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11 City of Cupertino
APPOINTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 7

HEALTH BENEFITS PLAN - EMPLOYER CONTRIBUTION
It is the policy of the City of Cupertino to provide group hospital and medical insurance under which eligible persons under this Compensation Program and their dependents may be covered. The purpose of this program is to promote and preserve the health of employees and their families through comprehensive health plans available only through employer sponsorship.

Although the premium cost for the insurance provided remains the ultimate responsibility of the employee in these positions, the City shall contribute the amounts listed below towards the premium or pay the full cost of the premium if less than the stated amounts. If the premium amounts for any employee covered by this policy are less than the amounts listed below per month, the difference between the premium amount and the stated amounts will be included in the employee's gross pay.

January 1, 2024 City Max Health
Contribution
City Max *Dental
Contribution
City Total Max
Contribution
Employee 1,021.41 126.78 1,148.19
Employee +1 2,042.82 126.78 2,169.60
Employee +2 2,655.67 126.78 2,782.45
 For any change in the monthly medical plan premium charged by CalPERS in the plan year 2025 compared to the plan year 2024, the City’s maximum contributions shall be capped at no more than 6% for Unrepresented and Appointed Employees.

Any required contribution amounts exceeding the premium contribution of the City are the responsibility of the employee.

Appointed employees in the City Manager and City Attorney positions will have immediate vesting of retiree medical benefits, subject to said employee retiring from City service and CalPERS.

Adopted by Action of the City Council
July 1, 2010
Revised December 18, 2012, July 2013, October 2016, July 2019; December 2019, June 15, 2021, November 16, 2021 , November 7, 2023
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12 City of Cupertino

APPOINTED EMPLOYEES' COMPENSATION PROGRAM
Policy No. 8

FIXED HOLIDAYS
It is the policy of the City of Cupertino to recognize days of historical and national significance as holidays of the City without loss of pay or benefits. Recognizing the desirable times throughout the year, it is the policy of the City of Cupertino to provide days off in lieu of holidays for management and confidential employees at such times as are convenient for each employee and supervisor, when such policy is compatible with the workload and schedule of the City.

The City provides the following fixed paid holidays for eligible employees covered by this agreement:

1. New Year's Day

2. Martin Luther King Day

3. Presidents' Day

4. Lunar New Year

5. Cesar Chavez Day

6. Memorial Day

7. Juneteenth

8. Independence Day

9. Labor Day

10. Veteran's Day

11. Thanksgiving Day

12. Day Following Thanksgiving

13. Christmas Eve

14. Christmas Day

15. New Year's Eve
When a holiday falls on a Sunday, the following Monday shall be observed as the non-work day. When a holiday falls on a Saturday, the previous Friday shall be observed as the non-work day.

FLOATING HOLIDAY
In addition to the paid holidays, employees occupying these positions shall be provided 20 floating hours per calendar year as non-work time with full pay and benefits. Employees may accumulate floating holiday hours up to two times their annual accrual. For Calendar Year 2023, Appointed employees will receive one (1) floating holiday in lieu of Lunar New Year holiday.

Adopted by Action of the City Council
July 1, 2010
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13 Revised December 18, 2012, July 2013, November 2023
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14 City of Cupertino

APPOINTED EMPLOYEES' COMPENSATION PROGRAM
Policy No. 9

LIFE, LONG TERM DISABILITY INSURANCE, AND SHORT TERM DISABILITY INSURANCE It is the policy of the City of Cupertino to make available group insurance for eligible persons under this Compensation Program that will mitigate the personal and family financial hardships resulting from continuing disability that prevents an employee from performing gainfully in his or her occupation. It is further the policy of the City of Cupertino to provide life insurance benefits in an amount of two and one half times the employee's annual salary to a maximum of $250,000.00 The City Manager and City Attorney will participate in California State Disability Insurance (SDI).

SDI weekly benefits are determined by the State of California and information is available on the State of California Employment Development Department website. Employee may use leave banks to supplement lost salary during the 7-day elimination period. City Manager and City Attorney shall pay the employee contribution rate of CA SDI, which will be deducted from their biweekly paychecks.

The City shall provide Long Term Disability (LTD) insurance for employees. LTD income protection coverage shall be up to $7,000 of covered monthly salary. City Manager and City Attorney may use sick leave and/or vacation leave to supplement lost salary during the 90 day elimination period.

Adopted by Action of the City Council
July 1, 2010
Revised December 18, 2012, October
2016, July 2019, August 18, 2020,
June 15, 2021
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15 City of Cupertino

APPOINTED EMPLOYEES' COMPENSATION PROGRAM
Policy No. 10

DEFERRED COMPENSATION
It is the policy of the City of Cupertino to provide equitable current compensation and reasonable retirement security for eligible persons under this Compensation Program for services performed for the City. The City participates in the California Public Employees' Retirement System (PERS) and deferred compensation plans have been established. Both the employee and employer may make contributions from current earnings to these plans. The purpose of this policy is to promote means by which compensation may be provided in such manner and form to best meet the requirements of the City and the needs of individual employees, thereby increasing the ability, to attract and retain competent employees.

The City shall maintain and administer means by which employees in these positions may defer portions of their current earnings for future utilization. Usage of such plans shall be subject to such agreements, rules and procedures as are necessary to properly administer each plan.

Employee contributions to such plans may be made in such amounts as felt proper and necessary to the employee. Employer contributions shall be as determined by the City Council.

Adopted by Action of the City Council
July 1, 2010
Revised December 18, 2012; July 2019
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16 City of Cupertino

APPOINTED EMPLOYEES' COMPENSATION PROGRAM
Policy No. 11

PUBLIC EMPLOYEES' RETIREMENT SYSTEM CONTRIBUTION
A. Employees hired on or before December 29, 2012 Only:

For employees hired on or before December 29, 2012, the City has contracted with CalPERS for a

2.7% @55 formula.

Effective in the first full pay period in July 2017, each employee shall pay the full 8.0% of applicable salary of the employee’s contribution towards CalPERS.

B. For Employees hired by the City of Cupertino on December 30, 2012 or December 31, 2012 or a current CalPERS employee who qualifies as a classic member under CalPERS Regulations Only:

For Employees hired by the City of Cupertino on December 30, 2012 or December 31, 2012 or a current CalPERS employee who qualifies as a classic member under CalPERS Regulations only the City has contracted with CalPERS for a 2.0% @ 60 retirement formula, three year average compensation.

Effective October 1, 2016, the City shall not pay the employee’s contribution rate to the California Public Employees Retirement System (CalPERS) and each employee shall pay the full 7% of applicable salary of the employee’s contribution towards CalPERS.

C. For new employees hired by the City of Cupertino on or after January 1, 2013 and do not qualify as Classic members Only:

For new employees hired by the City of Cupertino on or after January 1, 2013 and do not qualify as classic members as defined by CalPERS, CalPERS has by statute implemented a 2% @ 62 formula, three year average and employees in this category shall pay 50% of the normal cost rate as determined by CalPERS.

Adopted by Action of the City Council
July 1, 2010
Revised October 2, 2012; December 18, 2012, July 2013, October 2016, July 2019 742
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APPOINTED EMPLOYEES' COMPENSATION PROGRAM
Policy No. 12

DENTAL INSURANCE - EMPLOYER CONTRIBUTION
It is the policy of the City of Cupertino to provide dental insurance under which eligible persons under this Compensation Program and their dependents may be covered. The purpose of this program is to promote and preserve the health of employees.

The premium cost for the insurance provided by the City shall not exceed $114.30* per month per employee. Enrollment in the plan or plans made available pursuant to this policy shall be in accordance with Personnel Rules of the City and the provisions of the contract for such insurance between the City and carrier or carriers.*Dental Coverage: Effective the first month after Council adoption of agreement, dental coverage is capped at $2,500.00 per dependent per annual plan year for the term of this contract.

Adopted by Action of City Council
July 1, 2010
Revised October 2, 2012; December 18, 2012,
October 2016, July 2019, July 19, 2022
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18 City of Cupertino

APPOINTED EMPLOYEES' COMPENSATION PROGRAM
Policy No. 13

ADMINISTRATIVE LEAVE
Eligible persons under this Compensation Program shall accrue eighty (80) hours of administrative leave with pay per year.

Employees may accumulate administrative leave hours up to two times their annual accrual.

Employees shall be eligible to convert administrative leave hours to pay one time each calendar year.

Adopted by Action of the City Council
July 1, 2010
Revised December 18, 2012, October
2016; July 2019, November 16, 2021
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19 City of Cupertino

APPOINTED EMPLOYEES' COMPENSATION PROGRAM
Policy No. 14

EMPLOYEE ASSISTANCE PROGRAM
It is the policy of the City of Cupertino to provide an Employee Assistance Program for the benefit of eligible persons under this Compensation Program and their eligible dependents.

The purpose of this program is to provide professional assistance and counseling concerning financial, legal, pre-retirement, and other matters of a personal nature.

Adopted by Action of the City Council
July 1, 2010
Revised December 18, 2012; July 2019
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20 City of Cupertino

APPOINTED EMPLOYEES' COMPENSATION PROGRAM
Policy No. 15

HOUSING ASSISTANCE PROGRAM
Housing assistance may be offered to eligible persons under this Compensation Program pursuant to Resolution No. 15-092 as amended.

Adopted by Action of the City Council
July 1, 2010
Revised December 18, 2012
Revised October 20, 2015; July 2019
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21 City of Cupertino

APPOINTED EMPLOYEES' COMPENSATION PROGRAM
Policy No. 16
VISION INSURANCE — EMPLOYER CONTRIBUTION
It is the policy of the City of Cupertino to provide vision insurance under which employees and their dependents may be covered. The purpose of this program is to promote and preserve the health of employees.

The premium cost for the insurance provided by the City shall not exceed $14.94 per month per employee. Enrollment in the plan or plans made available pursuant to this policy shall be in accordance with the provisions of the contract between the City and carrier or carriers providing vision insurance coverage,
Adopted by Action of the City Council July 1, 2010
Revised October 2, 2012; December 18, 2012
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22 City of Cupertino
APPOINTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 17

EDUCATION REIMBURSEMENT PROGRAM
It is the intent of the City to recognize the value of continuing education and professional development of its employees; and to adopt an Education Reimbursement Program which will encourage employees to avail themselves of City job related educational opportunities that will advance their knowledge and interests in the direction of their career path. Courses should either: a) maintain or improve job skills in the employee’s current position; b) be expressly required by the City or by law; or c) prepare the employee to become a competitive applicant for a different position with the City.

The Education Reimbursement Program is a benefit to all eligible, full time benefited employees and provides education reimbursement of up to two thousand dollars ($2,000) per calendar year for the cost of registration, required textbooks and/or materials and parking.

Employees who wish to seek reimbursement from the City for educational program costs shall provide a written request for reimbursement in advance of enrollment to the Human Resources Division. The form provided shall include the type of training, sponsoring organization or institution, meeting times and costs. Human Resources and the employee’s department head will make the determination if the chosen education program is eligible for reimbursement.

No employee shall receive any reimbursement until they have provided satisfactory proof of successful completion of the coursework with a grade of “C” or above, or “Pass” in the case of a Pass/Fail course. Such proof of completion shall be provided within 30 days of the conclusion of the course.

Education reimbursement is a taxable benefit under IRS Code. Education reimbursement will be applied to the calendar year in which the course is passed and satisfactory proof of completion is submitted.

Mandatory or annual coursework, attendance at conferences and training required to maintain job specific certifications or proficiencies are not included in the Education Reimbursement Program.

Adopted by Action of the City Council July 16, 2019
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23 City of Cupertino
APPOINTED EMPLOYEES’ COMPENSATION PROGRAM
Policy No. 18

CITY SPONSORED RECREATION AND WELLNESS PROGRAMS
Eligible appointed employees shall have the privilege of enrollment in City sponsored recreation programs at the City residents’ fee structure and in preference to non-residents wishing to enroll. Each calendar year, employees and family members on the employee’s dental plan are eligible to be reimbursed up to $500 per employee in Rec Bucks. Employees shall be reimbursed for approved recreation services in accordance with the City’s Recreation Buck Policies. Programs allowing for preregistration will be reimbursed after completion of the program, including those allowing for or requiring preregistration in the calendar year prior to reimbursement. Reimbursements shall be applied to the year in which they are received.

Benefited employees will also receive a free employee-only annual Cupertino Sports Center membership. Part-time benefited employees will have the annual amount of Recreation Bucks prorated based on number of hours worked. Recreation Bucks are a taxable benefit under IRS Code, and must be used by the employee within the calendar year and are non-transferrable.

City employees are eligible to participate in the City’s wellness program as provided for in the City’s Administrative Rules and Regulations.

Adopted by Action of the City Council July 16, 2019
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APPOINTED EMPLOYEES' COMPENSATION PROGRAM

EXEMPT POSITIONS
The salaries, wages, or rates of pay for City Attorney and City Manager employees whose positions are exempt under the provisions of the Cupertino Municipal Code, are set forth below. Only the City Council can modify these rates.

Monthly Salary Effective June 3, 2019
Classification Step 1 Step 2 Step 3 Step 4 Step 5
City Manager $0 $0 $0 $0 $19,916.67
Monthly Salary Effective June 3, 2020
Classification Step 1 Step 2 Step 3 Step 4 Step 5
City Manager $0 $0 $0 $0 $22,916.66
Monthly Salary Effective June 15, 2021
Classification Step 1 Step 2 Step 3 Step 4 Step 5
City Manager $0 $0 $0 $0 $22,916.66
City Attorney $0 $0 $0 $0 $21,250.00
Monthly Salary Effective January 3, 2022
Classification Step 1 Step 2 Step 3 Step 4 Step 5
City Manager $0 $0 $0 $0 $24,000.00
City Attorney $0 $0 $0 $0 $21,250.00
Monthly Salary Effective July 20, 2022
Classification Step 1 Step 2 Step 3 Step 4 Step 5
City Manager $0 $0 $0 $0 $24,833.33
City Attorney $0 $0 $0 $0 $23,333.33
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25 Monthly Salary Effective August 29, 2022
Classification Step 1 Step 2 Step 3 Step 4 Step 5
City Manager $0 $0 $0 $0 $26,075.00
City Attorney $0 $0 $0 $0 $23,333.33
Monthly Salary Effective the First Full Pay Period of July, 2023 Classification Step 1 Step 2 Step 3 Step 4 Step 5
City Manager $0 $0 $0 $0 $26,987.63
City Attorney $0 $0 $0 $0 $23,333.33
Monthly Salary Effective December 3, 2024
Classification Step 1 Step 2 Step 3 Step 4 Step 5
City Manager $0 $0 $0 $0 $26,987.63
City Attorney $0 $0 $0 $0 $25,875.00
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RESOLUTION NO. 24-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO AMENDING THE OPERATING BUDGET FOR FISCAL YEAR 2024-25 BY

APPROPRIATING MONIES FOR INCREASED SALARY AND BENEFIT
COSTS
WHEREAS, the orderly administration of municipal government depends on a sound fiscal policy of maintaining a proper ratio of expenditures within anticipated revenues and available monies; and
WHEREAS, accomplishing City Council directives, projects and programs, and performing staff duties and responsibilities likewise depends on the monies available for that purpose; and
WHEREAS, the City Manager has determined that the balances from the funds specified in this resolution are adequate to cover the proposed amended appropriations, and therefore recommends the fund reallocations described herein.

NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby approve the recommended fund allocations and ratifies the attached amended appropriations as set forth in Exhibit B.

PASSED AND ADOPTED at a special meeting of the City Council of the City of Cupertino this 3
rd day of December 2024, by the following vote:

Members of the City Council
AYES:

NOES:

ABSENT:

ABSTAIN:
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Resolution No. __________________

SIGNED:
________
Sheila Mohan, Mayor
City of Cupertino
________________________
Date
ATTEST:
________
Kirsten Squarcia, City Clerk
________________________
Date
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Attachment F
Option B
Exhibit A
Appropriation
Amendment by Fund
Appropriation
Amendment
Revenue
Amendment
Fund
Balance
(Use of)
General Fund $19,691 $ ($19,691)
Special Revenue Funds $- $- $-
Capital Projects Funds $- $- $-
Enterprise Funds $- $- $-
Internal Service Funds $- $- $-
Total Appropriation
Amendment All Funds $19,691 $- ($19,691)
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CITY OF CUPERTINO
Agenda Item
23-12688 Agenda Date: 12/3/2024
Agenda #: 14.

Subject: Councilmember Reports
CITY OF CUPERTINO Page 1 of 1 Printed on 11/26/2024
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1 CITY COUNCIL ACTIVITY REPORT
Meeting: December 3, 2024
Reporting Councilmember: Vice Mayor J.R. Fruen
Report Activity Dates: 11/12/24 to 11/25/24
Event Date, Title, and Description:

Event 1. November 14, 2024 – VTA Policy Advisory Committee – I attended the meeting of the VTA Policy Advisory Committee in my capacity as Cupertino’s representative to the Committee. Agenda documents can be found here:
https://santaclaravta.iqm2.com/Citizens/Detail_Meeting.aspx?ID=4168 Event 2. November 14, 2024 – LGBTQ+ Listening Session – At the invitation of the County Office of LGBTQ Affairs, I presented opening remarks for the city’s second listening session on LGBTQ+ issues at the Cupertino Library. The local LGBTQ+ community continues to face significant challenges in terms of acceptance and discrimination even despite the city’s efforts at inclusion.

Event 3. November 14, 2024 – Cities Association of Santa Clara County Joint Powers Authority Board Meeting – In the absence of Mayor Mohan, I attended the Cities Association Board meeting as the designated alternate. The Board received updates from its new lobbyist in Sacramento, from the County Office of Public Health with respect to unregulated synthetic cannabinoids being sold throughout the county, and from the Legislative Action Committee Chair (Tina Walia – Saratoga) on achievements from the year. The Board also conducted elections for its leadership for the upcoming year. Larry Klein, Mayor of Sunnyvale, was elected President, Tina Walia was elected 1st Vice President, I was elected 2nd Vice President and Chair of the Legislative Action Committee, and Elliott Scozzola (Campbell) was elected as Secretary/Treasurer.

Event 4. November 15, 2024 – Staff preparation session on one time funds allocation related to CDTFA settlement and Quarter 1 budget report – I attended a briefing hosted by city staff 756
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2 on potential allocations of monies previous reserved to repay the State of California in the wake of the audit of sales tax revenues by the CDTFA. The presentation also included an overview of the Q1 budget report for the current fiscal year.

Event 5. November 15, 2024 – Meeting with the City Manager – I attended my regular weekly meeting with the City Manager to go over upcoming council agendas and to discuss ongoing issues, including constituent matters.

Event 6. November 16, 2024 – Community Service Evening – This year, the CREST Awards, recognizing exceptional volunteerism in the community, and the annual Commissioners’ Dinner were combined into a single event. The event was well attended and allowed the city to leverage the limited budget for either event to produce a better overall event. Video of the ceremony is available on the city’s YouTube channel:
https://www.youtube.com/watch?v=gHud2ETNzNA
Event 7. November 22, 2024 – Meeting with the City Manager – I attended my regular weekly meeting with the City Manager to go over upcoming council agendas and to discuss ongoing issues, including constituent matters.
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1 CITY COUNCILMEMBER REPORT
Meeting: December 3, 2024
Reporting Councilmember: Mayor Sheila Mohan
Report Dates: 11/5/24 to 11/25/24
Item Date, Title, and Description:
11/8/24 to 11/14/24: Visit to Bhubaneswar as part of the Cupertino-Bhubaneswar sister City initiative.
• Reception by the Bhubaneswar Municipal Corporation where the Cupertino team consisting of City Manager Wu, Sister-City organizers Mahesh Pakkala, Reena Rao and me were warmly received by the Mayor of Bhubaneswar and her city team. The discussion focused on how to strengthen ties between our two cities, including student exchange, cultural exchanges and business ventures in our city. City Manager made a presentation showcasing Cupertino’s unique features.
• Dinner with the Mayor, her staff, commissioners, and other city officials – this was a more informal gathering where we discussed how we can learn from each other and what information we can provide them in the field of sustainability and climate action. • The Sister City Initiative and the Bhubaneswar Chamber of Commerce held a roundtable discussion on culture, arts, tourism, technology know-how, medical tourism and small businesses. The event was well attended by Bhubaneswar’s business leaders attended who displayed genuine curiosity and interest in knowing about Cupertino and its business climate. There was particular interest in bringing groups of business executives to Cupertino and participating with US businesses in the exchange of ideas and business practices.
• Visited a large private school which has expressed interest in a student exchange visit to Cupertino next Spring. Preliminary groundwork has already been done with our school superintendents and school officials

11/16/24: Attended the City’s CREST Awards and events. A well-attended event of commissioners, awardees, community groups and residents. I welcomed the group, Council 758
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2 members gave out awards, and outgoing and incoming Commissioners were recognized for their public service.

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