FY 2024-25 First Quarter Special Projects Attachment G
Function Program Base And Detail Account
With Detail Description
Full Org Set Code And
Description
Amended
Budget
Actual Amount
(Expenses)
Encumbrances Status Estimated
Completion
Notes (e.g., carried over
to next fiscal year)
Administration 120 City Manager 750.239 ‐ PR & Strategic Comm Strategy
100‐12‐120 ‐ General Fund‐City Manager‐City
Manager
77,400.00 0.00 0.00 In Progress 6/30/2026 These funds were carried over from the previous fiscal year. Estimated
completion has been pushed to the
end of the next Fiscal Year due to
staff capacity.
Administration 120 City Manager 750.245 ‐ CWP Rise Const Stakeholder Engmt
100‐12‐120 ‐ General Fund‐City Manager‐City
Manager
100,000.00 0.00 0.00 In Progress 12/31/2024 The City will continue engagement with The Rise on an ongoing basis.
Expenses may occur after Q2.
Administration 632 Comm Outreach &
Neigh Watch
750.056 ‐ Neighborhood
Engagement
100‐12‐632 ‐ General Fund‐City Manager‐
Comm Outreach & Neigh Watch
56,781.00 3,540.92 0.00 Completed 9/30/2024 The Neighbor to Neighbor grant ended on 9/30/24. Final
encumbrance of $19,481 processed
in Q2.
Administration 632 Comm Outreach &
Neigh Watch
750.227 ‐ CWP Public Safety res/com
areas
100‐12‐632 ‐ General Fund‐City Manager‐
Comm Outreach & Neigh Watch
10,000.00 0.00 0.00 In Progress 6/30/2025 The Block Leader outreach program has started and staff will continue to
promote the programs until the end
of this fiscal year.
Administration 633 Disaster
Preparedness
750.230 ‐ Business Continuity
Resilience
100‐12‐633 ‐ General Fund‐City Manager‐
Disaster Preparedness
500,000.00 0.00 0.00 Not Started 6/30/2024 Staff is considering making improvements to the EOC later this
fiscal year.
Administration 633 Disaster
Preparedness
750.240 ‐ MRC Rise 100 ‐12‐633 ‐ General Fund‐City Manager‐ Disaster Preparedness
2,194.00 1,176.24 0.00 Completed 9/30/2024 Additional supplies purchased for MRC Rise in July 2024. Project is now
complete.
Administration 705 Economic
Development
750.230 ‐ Business Continuity
Resilience
100‐12‐705 ‐ General Fund‐City Manager‐
Economic Development
310,487.00 0.00 0.00 In Progress 6/30/2025 Funds were carried over for the ongoing support for Small to
Medium Business Resiliency. This
was a Budget allocation from the
State of California
Community development 701 Current Planning 750.007 ‐ The Hamptons 100 ‐71‐701 ‐ General Fund‐Planning‐Current Planning
108,640.00 0.00 0.00 Not Started Waiting for building submittal.
Project approval expries in 2026
Community development 701 Current Planning 750.009 ‐ Marina Plaza 100 ‐71‐701 ‐ General Fund‐Planning‐Current Planning
23,317.00 0.00 0.00 In Progress Ongoing Waiting for building permit Community development 701 Current Planning 750.029 ‐ Vallco SB35/Rise 100 ‐71‐701 ‐ General Fund‐Planning‐Current Planning
109,207.00 0.00 0.00 In Progress Ongoing Waiting for building permit Community development 702 Mid Long Term
Planning
750.032 ‐ General Plan 100 ‐71‐702 ‐ General Fund‐Planning‐Mid Long Term Planning
239,805.00 0.00 0.00 In Progress Ongoing Operational item, no completion date
Community development 702 Mid Long Term
Planning
750.090 ‐ Residential/Mixed Use
Design
100‐71‐702 ‐ General Fund‐Planning‐Mid
Long Term Planning
194,922.00 0.00 0.00 In Progress Summer 2025 Delays in prjoect due to previous contractor/consultant and Housing
Element
Community development 702 Mid Long Term
Planning
750.101 ‐ CWP RHNA and Gen Plan
Update
100‐71‐702 ‐ General Fund‐Planning‐Mid
Long Term Planning
422,564.00 44,170.25 378,394.22 Completed Sep 2024 Completed in September, when the City received notice from HCD that
the Housing Element complies with
State law.
Community development 702 Mid Long Term
Planning
750.102 ‐ CWP Sign Ordinance
Update
100‐71‐702 ‐ General Fund‐Planning‐Mid
Long Term Planning
200,000.00 0.00 0.00 Not Started Spring 2025 RFP to be released Winter 2024 to obtain consultant
Community development 702 Mid Long Term
Planning
750.135 ‐ Laserfiche planning map
scanning
100‐71‐702 ‐ General Fund‐Planning‐Mid
Long Term Planning
726.00 0.00 0.00 In Progress Winter 2024 Ongoing Operational Item Community development 702 Mid Long Term
Planning
750.235 ‐ CWP Tree List 100 ‐71‐702 ‐ General Fund‐Planning‐Mid Long Term Planning
50,000.00 0.00 0.00 In Progress June 2025 Joing project with Public Works, RFP released to obtain consultant
Community development 711 BMR Affordable
Housing Fund
750.052 ‐ Develop ELI Housing 265 ‐72‐711 ‐ BMR Housing‐Housing Services‐ BMR Affordable Housing Fund
238,301.00 0.00 3,005.00 In Progress Fall 2025 Pending development of Mary Ave, then operational.
FY 2024-25 First Quarter Special Projects Attachment G
Function Program Base And Detail Account
With Detail Description
Full Org Set Code And
Description
Amended
Budget
Actual Amount
(Expenses)
Encumbrances Status Estimated
Completion
Notes (e.g., carried over
to next fiscal year)
Community development 714 Construction Plan
Check
750.031 ‐ Westport 100 ‐73‐714 ‐ General Fund‐Building‐ Construction Plan Check
89,621.00 0.00 34,281.73 In Progress 2026 Pending building permit status. The timeline is uncertain, however, staff
estimates the townhome portion
should be fully occupied by 2025.
The Senior BMR apartments are fully
occupied. The assisted living parcel is
currently being reviewed for
revisions.
Community development 714 Construction Plan
Check
750.067 ‐ VTC 100 ‐73‐714 ‐ General Fund‐Building‐
Construction Plan Check
14,595,179.00 0.00 1,095,179.46 In Progress Ongoing This pertains to building permits and staff estimates that the developer
will submit additional building
permits in 2024
Community development 715 Building Inspection 750.067 ‐ VTC 100 ‐73‐715 ‐ General Fund‐Building‐Building Inspection
5,406,634.00 0.00 0.00 Not Started This pertains to building inspections.
No construction has been
completed, and will occure over the
build‐out of the project at least 5
years.
Information Services 305 Video 900.995 ‐ Special Projects ‐ CDD/I&T 100 ‐31‐305 ‐ General Fund‐I&T Video‐Video 32,675.00 0.00 0.00 In Progress 6/30/2025 Information Services 308 Applications 750.123 ‐ Redesign of City Website 100 ‐32‐308 ‐ General Fund‐I&T Applications‐ Applications
3,481.00 0.00 3,481.31 In Progress 1/30/2025
Information Services 308 Applications 750.183 ‐ ACA Guide & Wrapper 100 ‐32‐308 ‐ General Fund‐I&T Applications‐ Applications
25,000.00 0.00 25,000.00 In Progress 6/30/2025
Information Services 308 Applications 750.184 ‐ Accela Roadmap 100 ‐32‐308 ‐ General Fund‐I&T Applications‐ Applications
23,000.00 0.00 23,000.00 In Progress 6/30/2025
Information Services 308 Applications 750.236 ‐ Project Dox 100 ‐32‐308 ‐ General Fund‐I&T Applications‐ Applications
394.00 393.75 0.00 Completed 6/30/2024
Information Services 310 Infrastructure 750.199 ‐ City Facilities Video Capture
610‐34‐310 ‐ Innovation & Technology‐I&T
Infrastructure‐Infrastructure
6,079.00 0.00 6,079.34 In Progress 6/30/2025 Items are backordered Information Services 986 GIS 750.166 ‐ AR McClellan Ranch 610 ‐35‐986 ‐ Innovation & Technology‐I&T GIS‐GIS
11,333.00 11,333.32 0.00 Completed 9/30/2024
Information Services 986 GIS 750.212 ‐ Laserfiche Scanning 610 ‐35‐986 ‐ Innovation & Technology‐I&T GIS‐GIS
4,099.00 0.00 4,098.54 In Progress 6/30/2025
Information Services 986 GIS 750.238 ‐ VR Decarb 610 ‐35‐986 ‐ Innovation & Technology‐I&T GIS‐GIS
112,002.00 10,431.70 101,568.25 In Progress 3/30/2025
Law enforcement 200 Law Enforcement SC
Sherif
750.227 ‐ CWP Public Safety res/com
areas
100‐20‐200 ‐ General Fund‐Law Enforcement‐
Law Enforcement SC Sherif
60,000.00 0.00 0.00 In Progress 6/30/25 On 10/1/24 Council authorized staff to execute an agreement for the
purchase and installation of 15 ALPR
cameras throughout the City. The
purchase is expected in Q2.
Public works 122 Sustainability
Division
750.025 ‐ Special Maintenance 100 ‐81‐122 ‐ General Fund‐Environmental Programs‐Sustainability Division
10,000.00 0.00 0.00 Not Started 6/30/2025 Energy Efficiency Audit Public works 122 Sustainability
Division
750.106 ‐ Electric Cooking Workshop
Series
100‐81‐122 ‐ General Fund‐Environmental
Programs‐Sustainability Division
6,400.00 0.00 0.00 In Progress 6/30/2025 Carried over from last FY Public works 122 Sustainability
Division
750.176 ‐ Climate AP Vision
Summary Doc
100‐81‐122 ‐ General Fund‐Environmental
Programs‐Sustainability Division
10,000.00 0.00 0.00 In Progress 6/30/2025
Public works 122 Sustainability
Division
750.223 ‐ CWP Electrification Study 100 ‐81‐122 ‐ General Fund‐Environmental Programs‐Sustainability Division
96,057.00 0.00 36,057.67 In Progress 6/30/2025 Transferred to CMO Public works 800 Public Works Admin 750.244 ‐ CWP Recycled Water Feasibility
100‐80‐800 ‐ General Fund‐PW
Administration‐Public Works Admin
200,000.00 0.00 0.00 In Progress 6/30/2025 New this FY FY 2024-25 First Quarter Special Projects Attachment G
Function Program Base And Detail Account
With Detail Description
Full Org Set Code And
Description
Amended
Budget
Actual Amount
(Expenses)
Encumbrances Status Estimated
Completion
Notes (e.g., carried over
to next fiscal year)
Public works 801 Resources Recovery 750.025 ‐ Special Maintenance 520 ‐81‐801 ‐ Resource Recovery‐ Environmental Programs‐Resources Recovery
20,000.00 0.00 0.00 In Progress 6/30/2025 CAP dashbaord pilot Public works 801 Resources Recovery 750.041 ‐ HHW and PaintCare 520 ‐81‐801 ‐ Resource Recovery‐ Environmental Programs‐Resources Recovery
161,010.00 66,540.50 0.00 In Progress Ongoing annual
project
SCC Household Hazardous Waste
program. Annual on‐going program
to cover residential drop off of items
that cannot be accepted by
Recology.
Public works 801 Resources Recovery 750.084 ‐ Single Use Plastics Ordinance
520‐81‐801 ‐ Resource Recovery‐
Environmental Programs‐Resources Recovery
94,544.00 (1,205.00) 0.00 In Progress 6/30/2025 Ordinance implementation still in progress and on schedule.
Public works 801 Resources Recovery 750.137 ‐ SB1383 Procurement Requirements
520‐81‐801 ‐ Resource Recovery‐
Environmental Programs‐Resources Recovery
205,653.00 0.00 0.00 In Progress Ongoing annual
project
No completion date
Public works 801 Resources Recovery 750.174 ‐ New Lndfill Agrmnt/Solid Wst con
520‐81‐801 ‐ Resource Recovery‐
Environmental Programs‐Resources Recovery
103,542.00 12,962.50 4,841.60 In Progress 8/31/2025
Public works 802 Non Point Source 750.064 ‐ Low Income Cost Share 230 ‐81‐802 ‐ Env Mgmt Cln Crk Strm Drain‐ Environmental Programs‐Non Point Source
2,000.00 0.00 0.00 In Progress Ongoing Defunding
Public works 802 Non Point Source 750.065 ‐ CUSD Joint Use Cost Share 230 ‐81‐802 ‐ Env Mgmt Cln Crk Strm Drain‐ Environmental Programs‐Non Point Source
8,707.00 0.00 0.00 In Progress Ongoing Will be moved to a contract account in FY26 Proposed Budget.
Public works 804 Plan Review 750.039 ‐ PW Scanning Project 100 ‐82‐804 ‐ General Fund‐Developmental Services‐Plan Review
9,310.00 0.00 9,310.29 In Progress Ongoing Funds are encumbered in Q1 Public works 804 Plan Review 750.067 ‐ VTC 100 ‐82‐804 ‐ General Fund‐Developmental Services‐Plan Review
1,961,366.00 14,065.00 1,182,523.68 In Progress Anticipated 2030 Public works 804 Plan Review 750.105 ‐ CWP Revisit 5G 100 ‐82‐804 ‐ General Fund‐Developmental Services‐Plan Review
250,000.00 0.00 0.00 In Progress 2/28/2025 Most of the work to date has been completed in‐house. Ongoing
changes to related laws, limited
staffing resources, and other
priorities have resulted in delays to
finalization.
Public works 807 Service Center Admin 750.043 ‐ Office Reconfiguration 100 ‐83‐807 ‐ General Fund‐Service Center‐ Service Center Administration
111,416.00 0.00 8,170.59 In Progress Ongoing Will be moved to materials/contracts account in FY26 Proposed Budget.
This an ongoing allocation that was
added in FY20 to account for the
various citywide office
reconfigurations need as a result
aging City facilities to help mitigate
space issues.
Public works 812 School Site
Maintenance
750.025 ‐ Special Maintenance 100 ‐84‐812 ‐ General Fund‐Grounds‐School Site Maintenance
10,500.00 0.00 0.00 In Progress 06/30/2025 Dugout roof replacement ‐ Hyde Public works 814 Sport Fields Jollyman
CRK
750.025 ‐ Special Maintenance 100 ‐84‐814 ‐ General Fund‐Grounds‐Sport Fields Jollyman CRK
10,500.00 0.00 0.00 In Progress 06/30/2025 Dugout roof replacement ‐ Jollyman Public works 820 Sidewalk Curb and
Gutter
750.020 ‐ Annual Sidewalk Curb &
Gutter
270‐85‐820 ‐ Transportation Fund‐Streets‐
Sidewalk Curb and Gutter
2,776,484.00 0.00 1,725.91 In Progress 6/30/2025 Annual project Public works 821 Street Pavement
Maintenance
900.921 ‐ Annual Asphalt Project 270 ‐85‐821 ‐ Transportation Fund‐Streets‐ Street Pavement Maintenance
7,472,764.00 0.00 32,940.00 In Progress 6/30/2025 Annual project Public works 825 Street Tree
Maintenance
750.235 ‐ CWP Tree List 100 ‐86‐825 ‐ General Fund‐Trees and Right of Way‐Street Tree Maintenance
60,000.00 0.00 0.00 In Progress 6/30/2025 Collaborating with CDD. Project currently awaiting CDD's completion
of RFP. RFP just went out
10/21/2024
FY 2024-25 First Quarter Special Projects Attachment G
Function Program Base And Detail Account
With Detail Description
Full Org Set Code And
Description
Amended
Budget
Actual Amount
(Expenses)
Encumbrances Status Estimated
Completion
Notes (e.g., carried over
to next fiscal year)
Public works 825 Street Tree Maintena 900.911 ‐ Trees and Badges 100 ‐86‐825 ‐ General Fund‐Trees and Right of Way‐Street Tree Maintenance
20,000.00 0.00 0.00 In Progress On ‐going Trees and Badges was a special project in 2014 and completed in the
same year. The funding has
remainined in this account for tree
planting as trees are capital assets.
Moving forward, this item will be
removed from the special projects
table and will be moved to a
materials or fixed asset account as
appropriate in FY26.
Public works 827 Bldg Maint City Hall 750.025 ‐ Special Maintenance 100 ‐87‐827 ‐ General Fund‐Facilities and Fleet‐Bldg Maint City Hall
2,000.00 0.00 0.00 Not Started 6/30/2025 Burglar Alarm Upgrades Public works 828 Bldg Maint Library 750.025 ‐ Special Maintenance 100 ‐87‐828 ‐ General Fund‐Facilities and Fleet‐Bldg Maint Library
45,000.00 0.00 2,200.00 In Progress 6/30/2025 Library HVAC Public works 829 Bldg Maint Service
Center
750.025 ‐ Special Maintenance 100 ‐87‐829 ‐ General Fund‐Facilities and Fleet‐Bldg Maint Service Center
2,000.00 0.00 0.00 Not Started 6/30/2025 Burglar Alarm Upgrades Public works 829 Bldg Maint Service
Center
900.990 ‐ Special Projects ‐ PW 100 ‐87‐829 ‐ General Fund‐Facilities and Fleet‐Bldg Maint Service Center
46,937.00 0.00 46,936.96 In Progress 6/30/2025 Funds encumbered with Beam Global for EV ARC
Public works 830 Bldg Maint Quinlan
Center
750.025 ‐ Special Maintenance 100 ‐87‐830 ‐ General Fund‐Facilities and Fleet‐Bldg Maint Quinlan Center
79,174.00 0.00 0.00 Not Started 6/30/2025 Security project Public works 831 Bldg Maint Senior
Center
750.025 ‐ Special Maintenance 100 ‐87‐831 ‐ General Fund‐Facilities and Fleet‐Bldg Maint Senior Center
123,675.00 0.00 0.00 Not Started 6/30/2025 Funds are allocated to replacing kitchen HVAC unit.
Public works 832 Bldg Maint
McClellan Ranch
750.025 ‐ Special Maintenance 100 ‐87‐832 ‐ General Fund‐Facilities and Fleet‐Bldg Maint McClellan Ranch
2,000.00 0.00 0.00 Not Started 6/30/2025 Burglar Alarm Upgrades Public works 833 Bldg Maint Monta
Vista Ct
750.025 ‐ Special Maintenance 100 ‐87‐833 ‐ General Fund‐Facilities and Fleet‐Bldg Maint Monta Vista Ct
2,000.00 0.00 0.00 Not Started 6/30/2025 Burglar Alarm Upgrades Public works 836 Bldg Maint Sports
Center
750.025 ‐ Special Maintenance 570 ‐87‐836 ‐ Sports Center‐Facilities and Fleet‐Bldg Maint Sports Center
45,705.00 0.00 0.00 In Progress 6/30/2025 HVAC repair (in progress), raquetball court (done)
Public works 838 Comm Hall Bldg
Maint
750.025 ‐ Special Maintenance 100 ‐87‐838 ‐ General Fund‐Facilities and Fleet‐Comm Hall Bldg Maint
2,000.00 0.00 0.00 Not Started 6/30/2025 Burglar Alarm Upgrades Public works 844 Traffic Engineering 750.163 ‐ VMT to LOS Standards 100 ‐88‐844 ‐ General Fund‐Transportation‐ Traffic Engineering
30,637.00 7,156.13 23,421.10 In Progress 6/30/2025
Public works 844 Traffic Engineering 750.219 ‐ CWP Bicycle Facilities 100 ‐88‐844 ‐ General Fund‐Transportation‐ Traffic Engineering
50,000.00 0.00 0.00 In Progress 6/30/2025 Project stalled with Rotary and BPC.
No progress since last quarterly
report.
This has started although no money
has been spent. There have been
several meetings with the BPC. The
MOU has been executed. meetings
are ongoing between staff, Rotary,
and BPC subcommittee to finalize
bike rack installation locations. Once
locations are finalized, the division of
labor regarding installation will be
determined and the bike racks
purchased and installed.
Public works 844 Traffic Engineering 750.231 ‐ SC Corridor Vision Study 100 ‐88‐844 ‐ General Fund‐Transportation‐ Traffic Engineering
154,079.00 0.00 0.00 In Progress 6/30/2025 Partnered with City of San Jose Public works 844 Traffic Engineering 750.242 ‐ AC2 Traffic Monitoring 100 ‐88‐844 ‐ General Fund‐Transportation‐ Traffic Engineering
42,975.00 0.00 42,975.00 In Progress 6/30/2025
Public works 844 Traffic Engineering 750.243 ‐ CWP Active Transportation Plan
100‐88‐844 ‐ General Fund‐Transportation‐
Traffic Engineering
330,000.00 0.00 0.00 Not Started 6/30/2026 New this FY FY 2024-25 First Quarter Special Projects Attachment G
Function Program Base And Detail Account
With Detail Description
Full Org Set Code And
Description
Amended
Budget
Actual Amount
(Expenses)
Encumbrances Status Estimated
Completion
Notes (e.g., carried over
to next fiscal year)
Public works 848 Street Lighting 900.990 ‐ Special Projects ‐ PW 100 ‐85‐848 ‐ General Fund‐Streets‐Street Lighting
175,000.00 0.00 171,306.81 In Progress 8/31/2025 The poles are on order and should be delivered late November.
Installation will begin in April 2025
and be completed probably July‐
August 2025.
Public works 853 Storm Drain Fee 750.063 ‐ Rainwater Capture 230 ‐81‐853 ‐ Env Mgmt Cln Crk Strm Drain‐ Environmental Programs‐Storm Drain Fee
28,207.00 0.00 15,707.06 In Progress Ongoing annual
project
No completion date
Recreation services 601 Rec & Comm Svcs
Administration
750.241 ‐ Senior Svcs & Youth
Engagement
100‐60‐601 ‐ General Fund‐Administration‐
Rec & Comm Svcs Administration
0.00 (21.83) 0.00 Completed June 2024 Defunded in Q1
Recreation services 601 Rec & Comm Svcs
Administration
750.098 ‐ CWP Senior Strategy 100 ‐60‐601 ‐ General Fund‐Administration‐ Rec & Comm Svcs Administration
41,378 32 ‐ Completed June 2024 Will be defunded in Mid‐year Recreation services 601 Rec & Comm Svcs
Administration
750.164 ‐ CWP Dogs Off Leash Area 100 ‐60‐601 ‐ General Fund‐Administration‐ Rec & Comm Svcs Administration
5,000 338 ‐ Completed June 2024 Will be defunded in Mid‐year Recreation services 601 Rec & Comm Svcs
Administration
750.226 ‐ CWP Intergenerational
Engagement
100‐60‐601 ‐ General Fund‐Administration‐
Rec & Comm Svcs Administration
‐ ‐ ‐ Completed June 2024 Will be defunded in Mid‐year Recreation services 601 Rec & Comm Svcs
Administration
750.241 ‐ Senior Svcs & Youth
Engagement
100‐60‐601 ‐ General Fund‐Administration‐
Rec & Comm Svcs Administration
20,000 3,159 ‐ Completed June 2024 Will be defunded in Mid‐year Recreation services 621 Sports Center
Operation
900.959 ‐ Windscreens 570 ‐63‐621 ‐ Sports Center‐Sports, Safety and Outdoor Rec‐Sports Center Operation
72,162 72,162 ‐ Completed Sept 2023 Will be defunded in Mid‐year