Attachment A – To Be Determined (TBD) List from September 2024 with Adopted Motion # Requested Item Requestor/
Seconder
Date
Requested Recommendation Motion
1 Review the City’s financial
policy and best practices
Requestor:
Moore
Seconder:
Chao
Retained from
June per
Council
direction
At 3/19/24
and 5/14/24
Council
meetings
Recommend removing this item.
Staff provided an informational
memorandum on August 29, which
referenced a supplemental memo
(Attachment B) from Chandler Asset
Management where consultant
recommended no changes to the City’s
investment policy are recommended at this
time.
A review of the City’s Financial policies and
best practices will be presented to the
Council in Fall as part of Moss Adams
Audit Validation Process.
Council
consolidated this
item with #13 and
will be considered
for the City Work
Program
2 Study session on banning
artificial turf given the
environmental concerns
Requestor:
Moore
Seconder:
Chao
Retained from
June per
Council
direction
At 3/19/24
Council
meeting
Recommend removing this item.
Staff provided an informational
memorandum to Council on artificial turf
on August 29. Recent developments from
the City of Sunnyvale and Santa Clara
County found that more studies are needed
before a decision can be made on this topic.
Staff will continue to monitor and provide
updates as necessary.
Council approved
to remove this item
from the TBD List
1 Attachment A – To Be Determined (TBD) List from September 2024 with Adopted Motion # Requested Item Requestor/
Seconder
Date
Requested Recommendation Motion
3 A future agenda item to
consider a community meeting
requirement for any project
requiring a general plan
amendment, so when it comes
to the Planning Commission or
City Council, there is
community input on the
amendment.
Requestor:
Chao
Seconder:
Wei
At 7/2/24
Council
meeting
Recommend removing this item.
Staff recommends Council proposes this
item as a future City Work Program item.
Council approved
to remove this item
from the TBD list
and will be
considered for the
City Work Program
4 Report to Council a cost
comparison of leasing vs.
buying office property in
Cupertino for a lease length of
time of 2 years (in the event that
plans for remodel and retrofit
are drawn up and executed,
staff leases an unremodeled
building for 2 years and returns)
or 7 years (in the event that a
purchased office building
requires $5M in remodel costs
which takes one year to
complete, and City Hall
relocates to it for 6 years, sells
the building in a flat office
market and returns). Both of
these scenarios would assume
City Hall is remodeled at $27M.
Requestor:
Moore
Seconder:
Chao
6/28/24
added by
email
A study session for this item is tentatively
scheduled to come to Council in October
2024. Afterwards, this item will be removed
from the TBD list.
This item has not
yet been agendized
and is still on the
TBD list.
2 Attachment A – To Be Determined (TBD) List from September 2024 with Adopted Motion # Requested Item Requestor/
Seconder
Date
Requested Recommendation Motion
5 Draft a policy regarding
disclosure to the public of
remodeling costs of buildings
the Council is considering
purchase of in open session.
This policy would ensure that
the public will not be surprised
to find a negotiated
arrangement to provide a
Council-designated property
negotiator more than the
delegation of authority to
negotiate the cost of the
property (meaning Council shall
not negotiate remodeling costs
or process of determining
remodeling amounts in closed
session).
Requestor:
Moore
Seconder:
Chao
6/28/24
added by
email
A study session for this item is tentatively
scheduled to come to Council in October
2024. Afterwards, this item will be removed
from the TBD list.
This item has not
yet been agendized
and is still on the
TBD list.
6 Action Item/Study Session with
information/proposal on the
need for an interim city hall for
6-7 years, rather than one year
during the
renovation/construction of the
current city hall and any update
on the private-public
partnership that led to such
proposal.
Requestor:
Chao
Seconder:
Moore
7/1/24
added by
email
A study session for this item is tentatively
scheduled to come to Council in October
2024. Afterwards, this item will be removed
from the TBD list.
This item has not
yet been agendized
and is still on the
TBD list.
3 Attachment A – To Be Determined (TBD) List from September 2024 with Adopted Motion # Requested Item Requestor/
Seconder
Date
Requested Recommendation Motion
7 Discuss and give direction on
the "wisdom of purchase"
versus leasing of any property
as an interim city hall, based on
prior council motions for city
hall renovation/rebuild, to
include the duration of the use
of the interim city hall, an
estimate of leasing/purchasing
prices and estimated
remodeling/earthquake retrofit
costs in general terms as
permitted in an open session,
before any offer is made on any
property.
The agenda item on June 18
Council meeting to authorize
the city managers as a
negotiator, only listed the
property address, but not the
"wisdom of the purchase".
Requestor:
Chao
Seconder:
Moore
7/9/24
added by
email
A study session for this item is tentatively
scheduled to come to Council in October
2024. Afterwards, this item will be removed
from the TBD list.
This item has not
yet been agendized
and is still on the
TBD list.
8 Consider updating the City
policy on homeless
encampments in
light of the U.S. Supreme Court
ruling: Grants Pass v. Johnson.
Requestor:
Wei
Seconder:
Moore
At 7/16/24
Council
meeting
A study session for this item is tentatively
scheduled to come to Council in October
2024. Afterwards, this item will be removed
from the TBD list.
This item was
discussed in
October 2024
4 Attachment A – To Be Determined (TBD) List from September 2024 with Adopted Motion # Requested Item Requestor/
Seconder
Date
Requested Recommendation Motion
9 Consider a policy to provide
access to documents made
available for closed sessions
ahead of time with proper
security measures. Accordingly,
Councilmembers can read the
materials before and after a
closed session.
Requestor:
Chao
Seconder:
Moore
At 7/16/24
Council
meeting
Recommend removing this item.
No further action recommended. The City
Attorney and/or City Manager have
discretion to distribute confidential
information in a manner deemed to be
appropriate, given the sensitivity of the
information and the nature of the agenda
item.
Council voted to
keep this item on
the TBD List.
10 Consider the City Clerk being
appointed by and reporting to
the City Council.
Requestor:
Moore
Seconder:
Chao
At 7/16/24
Council
meeting
Recommend removing this item.
Research shows that 85% of City Clerk’s in
municipalities in San Mateo and Santa Clara
Counties are appointed by the City
Manager.
Council approved
to remove this item
from the TBD list
11 Consider the Farmers Market on
Sundays as a community
amenity for Cupertino on either
Torre Avenue or other locations
in the City.
Requestor:
Chao
Seconder:
Moore
At 7/16/24
Council
meeting
Recommend removing this item.
Staff provided an informational memo on
June 27 outlining the cost and other impacts
this would have on the City.
Council approved
to remove this item
from the TBD list
12 An agenda item at a Council
Meeting with a presentation and
ability to ask questions to the
Historical Society about how
they are utilizing the $40k
funding and about what
programs they are providing.
Requestor:
Chao
Seconder:
Moore
At 9/4/24
Council
meeting
Recommend removing this item.
Council has delegated this authority to the
Parks and Recreation Commission. The
Council approved contract states that the
Cupertino Historical Society must:
Council approved
to remove this item
from the TBD list
5 Attachment A – To Be Determined (TBD) List from September 2024 with Adopted Motion # Requested Item Requestor/
Seconder
Date
Requested Recommendation Motion
1. Submit annual grant funding report as
stated in Section 7 - Grant Report.
2. Present an annual report of fundraising
activities, current work plan
achievements, and future work plan
items and projects to the Parks and
Recreation Commission.
13 An item to discuss the
investment policy and quarterly
treasurers report where we also
invite the entire audit
committee to attend.
Requestor:
Chao
Seconder:
Moore
At 9/4/24
Council
meeting
Recommend removing this item.
The investment policies are already
regularly agendized for both Audit
Committee and City Council in the fall for
OPEB/Pension and in the spring for all other
City investments. In addition, an Audit
Committee member is required to be
present for any Audit related items on the
City Council agenda. This provides City
Council the opportunity to ask questions of
the audit committee representative as this
meeting.
Council
consolidated this
item with #1 and
will be considered
for the City Work
Program
14 Consider increasing radius
notifications from 300 feet to 500
feet and adding notifications to
affected neighborhoods for
general plan amendments and
rezoning ordinances
Requestor:
Chao
Seconder:
Moore
At 9/4/24
Council
meeting
Recommend removing this item.
Recommend adding this as a future City
Work Program item. This item has been
considered and was removed by Council at
the November 7, 2023, meeting with a 3-2
vote. At that meeting the staff
recommendation was to remove this item
due to budget constraints and staff
limitations.
Council approved
to remove this item
from the TBD list
and will be
considered for the
City Work Program
6 Attachment A – To Be Determined (TBD) List from September 2024 with Adopted Motion # Requested Item Requestor/
Seconder
Date
Requested Recommendation Motion
15 Consider allowing limited use
of sound amplification devices
in parks, such as it does not
reach 50 feet away
(Maybe not allowed in nature
preserve to not disturb wildlife)
Requestor:
Chao
Seconder:
Moore
Added at
9/17
Council
Meeting
N/A
Council approved
adding this item to
the next TBD List
7