CITY COUNCIL STAFF REPORT
DESK ITEM
Meeting: January 22, 2025
Agenda Item #8
Subject
Award a construction contract to Golden Bay Construction in the amount of $1,569,798, approve a first amendment to the design services contract with Pakpour Consulting Group to increase the contract by $96,620 for a total not-to-exceed contract amount of $310,483 and approve a budget modification in the amount of $1,500,000 for the Stevens Creek Boulevard Class IV Bike Lane Project.
Recommended Action
1. Award a construction contract for the Stevens Creek Boulevard Class IV Bike Lane Phase 2A Project (budget unit 420-99-036, project number 2022-15) in the amount of $1,569,798 to Golden Bay Construction, Inc.;
2. Authorize the City Manager to execute the construction contract with Golden Bay Construction, Inc. when all conditions have been met;
3. Authorize the Director of Public Works to execute any necessary construction change orders up to a construction contingency amount of $156,980 (10%) for a total contract amount of $1,726,778;
4. Authorize the City Manager to amend the Design Services Contract with Pakpour Consulting Group to increase the amount by $96,620 for a total not-to- exceed contract amount of $310,483 for the 2022-11 Stevens Creek Boulevard Class IV Bike Lane Phase 2B Design Project; and
5. Adopt Resolution No. 25-XXX approving budget modification #2425-377, approving an increase of grant revenue estimates of $1,500,000 and a transfer out of $693,000. This includes an increase of $807,000 in Federal grant funds and a transfer of $693,000 in SB1 Grant Funds from the Transportation Fund (270-85- 821) into the Capital Improvement Program Capital Project Fund (420-99-036).
Background:
Staff’s responses to questions received from councilmember are shown in italics.
Q7-1: The answer to Q7 is incomplete. I'd like to know the difference in costs specifically. And the difference in installation time.
Q7: What would be the difference in costs between the different options for separators? Concrete, bollards, or other options? (Chao) Staff response: Concrete separators are significantly more expensive than plastic bollards but do provide a higher level of protection.
Staff response: The difference in cost between the concrete barriers and the flexible bollards (purchased and installed) is approximately 6-times. For Phase 2A, the cost of the concrete barriers installed is approximately $336,000 (about 20% of the project cost). Taking the approximate 6X difference in cost, replacing the barriers with flexible bollards would reduce this cost to an estimated $56,000.
Q-11: Please provide the contract documents as attachments, since it is unreasonable to require login for documents for a public meeting.
Staff response: The contract documents have been attached to this desk item. Please note that it takes approximately 30 minutes of staff time to perform all of the actions necessary to add these contract documents to an agenda, which includes but is not limited to compiling the documents, ensuring the files are formatted correctly, and uploading these documents to Legistar. As the City brings numerous contracts to City Council annually, this additional effort takes a considerable amount of staff time. As staffing resources are limited, links have been provided to where the information is hosted.
Q-12: I am interested to know whether we would be able to cover both 2A and 2B with the current funding if we use bollards, rather than concrete separators. This way we can improve safety on Stevens Creek Blvd much faster and be able to implement more bike paths to provide more protection to bicyclists.
(Chao)
Staff response: No, the City would not be able to cover the cost of construction for both Phase 2A and 2B by changing the buffer materials from concrete barriers to flexible bollards.
Attachments Provided with Original Staff Report:
A. Draft Construction Contract
B. Draft Resolution
Attachments Provided with Supplemental 1:
None
Additional Attachments Provided with Desk Item:
C. Contract Documents