CC 02-04-2025
#9
Stevens Creek Boulevard
Class IV Bikeway Ph 2A
Project
Presentation
City Council Meeting
February 4, 2025
CAPITAL IMPROVEMENT PROGRAM
Stevens Creek Boulevard Class IV Bike Lane
Phase 2A Project
Award a construction contract to Golden Bay Construction in the amount of $1,569,798, approve a first amendment to the design services contract with Pakpour Consulting Group to increase the contract by $96,620 for a total not-to-exceed contract amount of $310,483 and approve a budget modification in the amount of $1,500,000 for the Stevens Creek Boulevard Class IV Bike Lane Project.
Subject
1. Award a construction contract for the Stevens Creek Boulevard Class IV Bike Lane Phase 2A Project (budget unit 420-99-036, project number 2022-15) in the amount of $1,569,798 to Golden Bay Construction, Inc.;
2. Authorize the City Manager to execute the construction contract with Golden Bay Construction, Inc. when all conditions have been met;
3. Authorize the Director of Public Works to execute any necessary construction change orders up to a construction contingency amount of $156,980 (10%) for a total contract amount of $1,726,778;
4. Authorize the City Manager to amend the Design Services Contract with Pakpour Consulting Group to increase the amount by $96,620 for a total not-to-exceed contract amount of $310,483 for the 2022-11 Stevens Creek Boulevard Class IV Bike Lane Phase 2B Design Project; and
5. Adopt Resolution No. 25-XXX approving budget modification #2425-377, approving an increase of grant revenue estimates of $1,500,000 and a transfer out of $693,000. This includes an increase of $807,000 in Federal grant funds and a transfer of $693,000 in SB1 Grant Funds from the Transportation Fund (270-85-821) into the Capital Improvement Program Capital Project Fund (420-99-036).
Recommended Action
Stevens Creek
Blvd. Class IV
Bike Lane Phase
2A Project
AGENDA
1. Background Information
2. Public Outreach
3. Design
4. Project Funding
5. Staff’s Recommendation
• 2016 Bicycle Transportation Plan determined Stevens Creek Blvd Class IV protected bikeway as the highest priority project • Project is separated into three phases
• Phase 2 further split into 2A and 2B.
Background Information
• FY2020-21 CIP Budget approved Phase 2 Design budget of $350,000 • FY2021-22 CIP Budget approved Phase 2A Construction budget of $2,000,000 (Phase 2A from Wolfe Rd to De Anza Blvd)
• In 2022, Metropolitan Transportation Commission approved a One Bay Area Grant (OBAG) in the amount of $807,000
• In 2024, City Council accepted recommendation to partially fund the project with Senate Bill (SB) 1 grant funds in the amount of $693,000 Background Information
City Council:
• Project presented on June 2, 2020 with the proposed CIP projects for FY20-21.
Bicycle Pedestrian Commission:
• Staff presented the project and received feedback on
January 22, 2022, and July 20, 2022.
Public Outreach
Stevens Creek Blvd Class IV
Bike Lane Phase 1
• Tantau Ave to Wolfe Rd
Design
• Phase 2 implements the same concrete
barriers
• No changes to vehicle lanes
• Similar intersection and signal
improvements to minimize conflicts with
turning motorists
Design
Project Funding
1. Award a construction contract for the Stevens Creek Boulevard Class IV Bike Lane Phase 2A Project (budget unit 420-99-036, project number 2022-15) in the amount of $1,569,798 to Golden Bay Construction, Inc.;
2. Authorize the City Manager to execute the construction contract with Golden Bay Construction, Inc. when all conditions have been met;
3. Authorize the Director of Public Works to execute any necessary construction change orders up to a construction contingency amount of $156,980 (10%) for a total contract amount of $1,726,778;
4. Authorize the City Manager to amend the Design Services Contract with Pakpour Consulting Group to increase the amount by $96,620 for a total not-to-exceed contract amount of $310,483 for the 2022-11 Stevens Creek Boulevard Class IV Bike Lane Phase 2B Design Project; and
5. Adopt Resolution No. 25-XXX approving budget modification #2425-377, approving an increase of grant revenue estimates of $1,500,000 and a transfer out of $693,000. This includes an increase of $807,000 in Federal grant funds and a transfer of $693,000 in SB1 Grant Funds from the Transportation Fund (270-85-821) into the Capital Improvement Program Capital Project Fund (420-99-036).
Staff’s Recommended Action
Thank You!
CC 02-04-2025
#10
Photovoltaic Systems
Design & Installation
Project
Presentation
City Council Meeting
February 4, 2025
CAPITAL IMPROVEMENT PROGRAMS
Photovoltaic Systems Design & Installation
Project
Subject
Award of a design-build contract to Syserco Energy Solutions for $4,339,881 and award a project management and construction management agreement to 4Leaf, Inc. for $225,000 for the Photovoltaic Systems Design and Installation Capital Improvement Programs Project.
Tonight’s Action
Recommended Action
1. Award a design-build contract for the Photovoltaic Systems Design and Installation Project (budget unit 420-99-274) in the amount of $3,939,881 with Syserco Energy Solutions, Inc., as the Design-Build Entity.
2. Authorize the City Manager to execute the design-build contract with Syserco Energy Solutions, Inc. with substantially similar terms as those in the draft contract in Attachment A, when all conditions have been met.
3. Authorize the Director of Public Works to execute any necessary change orders up to a contingency amount of $400,000 (approximately 10%) for a total contract amount of $4,339,881.
4. Authorize the City Manager to execute a professio nal services agreement with 4Leaf, Inc. for project and construction management services, for a total not-to-exceed contract amount of $225,000.
Tonight’s Action
• City Council Meeting : March 19, 2024, project proposed as part of FY24-25 CIP
• Planning Commission Meeting : April 9, 2024, General Plan Compliance
• City Council Meeting : June 4, 2024 - Approving the PV project as part of the CIP within the City's Annual Budget for Fiscal Year 24/25 • City Council Meeting : October 1, 2024: to approve design-build contract procurement method for the project
• Sustainability Commission Meeting : October 17, 2024
• Community Meeting : October 29, 2024
• Parks and Recreation Commission Meeting : November 7, 2024 • City Council Meeting : December 3, 2024: to approve the conceptual design and confirm the number of sites
Background Information: Public Meetings
• City Council Meeting : October 1, 2024: to approve design-build contract procurement method for the project
• Design-Build Entity RFP : October 9 – 31, 2024
• Design-Build Entity RFQ : November 14 – December 19, 2024 • PM/Construction Management RFP : January 6 – 27, 2025 • City Council Meeting : February 4, 2024: to award Design-Build Entity contract and PM/CM agreement
Background Information: Procurement Process
Costs & Savings
Cost & Savings
Costs & Savings: Implement 3 Sites
• Annual Cost Savings: $290,875 projected, with $13.4M 30-year lifecycle savings • Cost of Design and Construction ($4.4M) is less than project budget ($6.3M) • Net cost to City after IRA reimbursement: $2.5M projected • Net cost to City without IRA reimbursement: $4.4M projected; $1.5M differential and longer payback period
• Project completion timeline for NEM2.0 compliance is April 2026 (time is of the essence).
Costs & Savings: Fiscal Summary
Recommended Action
1. Award a design-build contract for the Photovoltaic Systems Design and Installation Project (budget unit 420-99-274) in the amount of $3,939,881 with Syserco Energy Solutions, Inc., as the Design-Build Entity.
2. Authorize the City Manager to execute the design-build contract with Syserco Energy Solutions, Inc. with substantially similar terms as those in the draft contract in Attachment A, when all conditions have been met.
3. Authorize the Director of Public Works to execute any necessary change orders up to a contingency amount of $400,000 (approximately 10%) for a total contract amount of $4,339,881.
4. Authorize the City Manager to execute a professio nal services agreement with 4Leaf, Inc. for project and construction management services, for a total not-to-exceed contract amount of $225,000.
Tonight’s Action
Thank You!
CC 02-04-2025
#11
FY 2024-25 Study Session
One-time Funds
Allocation Plan
Presentation
February 4, 2025
Study Session for the use of
Committed Future Use Reserve
one-time funds
• Collect input and ideas from Council and
community
• Staff to return with proposals at Mid-Year
(March)/Proposed Budget (May)
Purpose and Next Steps
2 3
Category FY24 FY25 Summary
Materials & Contracts $5.5M Reductions across departments, most notably reductions to street pavement maintenance and training and development
Staffing $2.4M 13 FTE positions
FY24 Reductions $7.9M
Community Benefits $0.1M 4th of July Fireworks
Fiscal Accountability $2.8M Align Law Enforcement costs with actuals, ERP, and legal costs Infrastructure $2.9M No CIP reserve transfer and tree maintenance moved inhouse Operations and
Maintenance
$2.9M Elimination of two Project Managers and reduction of part-time staff. Incudes additional materials and contract reductions.
Total FY25 Reductions $8.7M
Background
• 4th of July Fireworks $141,000
• Shakespeare in the park $30,0001
• Community Funding was reduced by $60,000
• Bobateeno/Volunteer Fair became Teen Resource Fair
• Reduced cleaning schedules for City facilities $100K
• Scene publication combined with P&R Brochure
$53,600
Community Benefit Budget Reductions
4 1 Mayors Fund covered $5,000 in FY25
5 CC 02-04-2025
#12
Study Session Procedures
Manual
Presentation
February 4, 2025
City Council Procedures Manual
Study Session
Potential Procedures Manual Revisions
● Section 6: Relationship with City staff
● Section 7: Agenda-setting process
● Section 8.4.2: Consent calendar
● Section 8.8.3: Council deliberations
● Section 10: Enforcement procedures
Potential Procedures Manual Revisions
● Written communications policy
● Council meeting schedule (Monday holidays)
● Information memorandum process
● Other minor changes to reflect current practices
Recommended Action
● Consider revisions to the Cupertino City Council
Procedures Manual
Questions?