FY 2024-25 First Quarter Special Projects Attachment G
FY Added Department Program Base And Detail Account
With Detail Description
Full Org Set Code And
Description
Amended
Budget
Actual Amount
(Expenses)
Encumbrances Status Estimated
Completion
Notes (e.g., carried over
to next fiscal year)
FY24
Administration 120 City Manager 750.239 ‐ PR & Strategic Comm Strategy
100‐12‐120 ‐ General Fund‐City Manager‐City
Manager
127,400.00 0.00 0.00 In Progress 6/30/2026
FY24
Administration 120 City Manager 750.245 ‐ CWP Rise Const Stakeholder Engmt
100‐12‐120 ‐ General Fund‐City Manager‐City
Manager
100,000.00 0.00 0.00 In Progress 6/30/2025 The City will continue engagement with The Rise on an ongoing basis.
Expenses may occur after Q2.
FY20
Administration 632 Comm Outreach &
Neigh Watch
750.056 ‐ Neighborhood
Engagement
100‐12‐632 ‐ General Fund‐City Manager‐
Comm Outreach & Neigh Watch
56,781.00 23,562.29 0.00 Co mpleted 9/30/2024 The Neighbor to Neighbor grant ended on 9/30/24. Final
encumbrance of $19,481 processed
in Q2.
FY24
Administration 632 Comm Outreach &
Neigh Watch
750.227 ‐ CWP Public Safety res/com
areas
100‐12‐632 ‐ General Fund‐City Manager‐
Comm Outreach & Neigh Watch
10,000.00 0.00 0.00 In Progress 6/30/2025 The Block Leader outreach program has started and staff will continue to
promote the programs until the end
of this fiscal year.
FY24
Administration 633 Disaster
Preparedness
750.230 ‐ Business Continuity
Resilience
100‐12‐633 ‐ General Fund‐City Manager‐
Disaster Preparedness
500,000.00 0.00 0.00 Not Started 6/30/2024 Staff is considering making improvements to the EOC later this
fiscal year.
FY23
Administration 633 Disaster
Preparedness
750.240 ‐ MRC Rise 100 ‐12‐633 ‐ General Fund‐City Manager‐ Disaster Preparedness
2,194.00 1,176.24 0.00 Comple ted 9/30/2024 Additional supplies purchased for MRC Rise in July 2024. Project is now
complete.
FY24
Administration 705 Economic
Development
750.230 ‐ Business Continuity
Resilience
100‐12‐705 ‐ General Fund‐City Manager‐
Economic Development
310,487.00 0.00 0.00 In Progress 6/30/2025 Funds were carried over for the ongoing support for Small to
Medium Business Resiliency. This
was a Budget allocation from the
State of California
FY23
Administration 705 Economic
Development
750.179 ‐ Econ Dev Strategy
Outreach
100‐12‐705 ‐ General Fund‐City Manager‐
Economic Development
20,000.00 0.00 0.00 Not Started Defund at Q3
FY17
Community development 701 Current Planning 750.007 ‐ The Hamptons 100 ‐71‐701 ‐ General Fund‐Planning‐Current Planning
108,640.00 0.00 0.00 Not Started Waiting for building submittal.
Project approval expries in 2026
FY21
Community development 701 Current Planning 750.009 ‐ Marina Plaza 100 ‐71‐701 ‐ General Fund‐Planning‐Current Planning
23,317.00 0.00 0.00 Not Started Waiting for building submittal.
Project approval expries in
December 2026.
FY22
Community development 701 Current Planning 750.029 ‐ Vallco SB35/Rise 100 ‐71‐701 ‐ General Fund‐Planning‐Current Planning
109,207.00 0.00 0.00 In Progress Ongoing Waiting for building permit. Some permits for grading and site
preparation work issued.
FY20
Community development 702 Mid Long Term
Planning
750.032 ‐ General Plan 100 ‐71‐702 ‐ General Fund‐Planning‐Mid Long Term Planning
239,805.00 0.00 0.00 In Progress Ongoing Operational item, no completion date
FY 2024-25 First Quarter Special Projects Attachment G
FY17
Community development 702 Mid Long Term
Planning
750.090 ‐ Residential/Mixed Use
Design
100‐71‐702 ‐ General Fund‐Planning‐Mid
Long Term Planning
194,922.00 0.00 0.00 In Progress Summer 2025 Delays in prjoect due to previous contractor/consultant and Housing
Element. First community meeting to
be held on Feb 10, in hybrid format.
FY22
Community development 702 Mid Long Term
Planning
750.101 ‐ CWP RHNA and Gen Plan
Update
100‐71‐702 ‐ General Fund‐Planning‐Mid
Long Term Planning
422,564.00 46,095.75 378,394.22 Completed Sep 2024 Completed in September, when the City received notice from HCD that
the Housing Element complies with
State law. Housing Element
implementation policies will be
presented for Commission and
Council input as project progesses.
Community development 702 Mid Long Term
Planning
750.102 ‐ CWP Sign Ordinance
Update
100‐71‐702 ‐ General Fund‐Planning‐Mid
Long Term Planning
200,000.00 0.00 0.00 Not Started Spring 2025 RFP was released Winter 2024 to obtain consultant. Pending adoption
of CWP by Council to determine
budget and which projects can move
forward.
FY22
Community development 702 Mid Long Term
Planning
750.135 ‐ Laserfiche planning map
scanning
100‐71‐702 ‐ General Fund‐Planning‐Mid
Long Term Planning
726.00 0.00 0.00 In Progress Winter 2024 Ongoing Operational Item FY24
Community development 702 Mid Long Term
Planning
750.235 ‐ CWP Tree List 100 ‐71‐702 ‐ General Fund‐Planning‐Mid Long Term Planning
50,000.00 0.00 0.00 In Progress June 2025 Joing project with Public Works, RFP released to obtain consultant.
FY20
Community development 711 BMR Affordable
Housing Fund
750.052 ‐ Develop ELI Housing 265 ‐72‐711 ‐ BMR Housing‐Housing Services‐ BMR Affordable Housing Fund
238,301.00 0.00 3,005.00 In Progress Winter 2025 Pending development of Mary Ave, then operational. Project is under
review in compliance with Exclusive
Negotiation Agreement (ENA).
Following the Negotiation period,
staff will present the Council with a
Disposition and Development
Agreement (DDA) and Lease
agreement for the project and the
project will also concurrently go
through entitlement hearings.
FY22
Community development 714 Construction Plan
Check
750.031 ‐ Westport 100 ‐73‐714 ‐ General Fund‐Building‐ Construction Plan Check
89,621.00 1,087.50 33,194.23 In Progress 2026 Pending building permit status. The timeline is uncertain, however, staff
estimates the townhome portion
should be fully occupied within the
first quarter of 2025. The Senior
BMR apartment building is complete
and fully occupied. The assisted
living parcel is currently under
redesign and will be submitted for
review in Fall 2025.
FY20
Community development 714 Construction Plan
Check
750.067 ‐ VTC 100 ‐73‐714 ‐ General Fund‐Building‐
Construction Plan Check
14,595,179.00 580.00 2,594,599.46 In Progress Ongoing This pertains to building permits and staff estimates that the developer
will submit additional building
permits in 2025
FY20
Community development 715 Building Inspection 750.067 ‐ VTC 100 ‐73‐715 ‐ General Fund‐Building‐Building Inspection
5,406,634.00 0.00 0.00 Not Started This pertains to building inspections required for this project. It is
estimated that permits will be
submitted this year for permitting
and possible inspections starting in
2026.
FY22
Information Services 308 Applications 750.123 ‐ Redesign of City Website 100 ‐32‐308 ‐ General Fund‐I&T Applications‐ Applications
3,481.00 0.00 3,481.31 Comp leted 12/30/2024 Proposed to defund at midyear FY23
Information Services 308 Applications 750.183 ‐ ACA Guide & Wrapper 100 ‐32‐308 ‐ General Fund‐I&T Applications‐ Applications
25,000.00 0.00 25,000.00 In Progress 6/30/2025
FY23
Information Services 308 Applications 750.184 ‐ Accela Roadmap 100 ‐32‐308 ‐ General Fund‐I&T Applications‐ Applications
23,000.00 0.00 23,000.00 In Progress 6/30/2025
FY 2024-25 First Quarter Special Projects Attachment G
FY21
Information Services 308 Applications 750.236 ‐ Project Dox 100 ‐32‐308 ‐ General Fund‐I&T Applications‐ Applications
394.00 393.75 0.00 Completed 8/1/2024
FY23
Information Services 310 Infrastructure 750.199 ‐ City Facilities Video Capture
610‐34‐310 ‐ Innovation & Technology‐I&T
Infrastructure‐Infrastructure
6,079.00 0.00 0.00 Completed 6/30/2024
Proposed to defund at midyear
FY22
Information Services 986 GIS 750.166 ‐ AR McClellan Ranch 610 ‐35‐986 ‐ Innovation & Technology‐I&T GIS‐GIS
11,333.00 11,333.32 0.00 Completed 12/30/2024
FY23
Information Services 986 GIS 750.212 ‐ Laserfiche Scanning 610 ‐35‐986 ‐ Innovation & Technology‐I&T GIS‐GIS
4,099.00 0.00 4,098.54 Completed 9/30/2024
FY24
Information Services 986 GIS 750.238 ‐ VR Decarb 610 ‐35‐986 ‐ Innovation & Technology‐I&T GIS‐GIS
112,002.00 38,249.70 73,750.25 In Progress 6/30/2025
FY23
Law enforcement 200 Law Enforcement SC
Sherif
750.227 ‐ CWP Public Safety res/com
areas
100‐20‐200 ‐ General Fund‐Law Enforcement‐
Law Enforcement SC Sherif
60,000.00 62,250.00 62,250.00 In Progress 3/30/2025
FY24
Public works 122 Sustainability
Division
750.025 ‐ Special Maintenance 100 ‐81‐122 ‐ General Fund‐Environmental Programs‐Sustainability Division
10,000.00 0.00 0.00 In Progress 6/30/25
FY22
Public works 122 Sustainability
Division
750.106 ‐ Electric Cooking Workshop
Series
100‐81‐122 ‐ General Fund‐Environmental
Programs‐Sustainability Division
6,400.00 0.00 0.00 In Progress 6/30/2025
FY24
Public works 122 Sustainability
Division
750.176 ‐ Climate AP Vision
Summary Doc
100‐81‐122 ‐ General Fund‐Environmental
Programs‐Sustainability Division
10,000.00 0.00 0.00 In Progress 6/30/2025 Carried over from last FY; Will confirm if IT has in base budget. They
may have paid for it. If so, this can be
removed
FY24
Public works 122 Sustainability
Division
750.223 ‐ CWP Electrification Study 100 ‐81‐122 ‐ General Fund‐Environmental Programs‐Sustainability Division
96,057.00 21,002.79 15,104.88 In Progress 6/30/2025
FY21
Public works 800 Public Works Admin 750.071 ‐ Municipal Water System 100 ‐80‐800 ‐ General Fund‐PW Administration‐Public Works Admin
5,811.00 8,796.00 0.00 In Progress 6/30/2025 Ongoing Legal Fees. Will be moved to base budget in FY26
FY25
Public works 800 Public Works Admin 750.244 ‐ CWP Recycled Water Feasibility
100‐80‐800 ‐ General Fund‐PW
Administration‐Public Works Admin
200,000.00 0.00 0.00 In Progress 6/30/2025
FY25
Public works 801 Resources Recovery 750.025 ‐ Special Maintenance 520 ‐81‐801 ‐ Resource Recovery‐ Environmental Programs‐Resources Recovery
20,000.00 0.00 0.00 In Progress 6/30/2025 CAP dashboard pilot FY24
Public works 801 Resources Recovery 750.041 ‐ HHW and PaintCare 520 ‐81‐801 ‐ Resource Recovery‐ Environmental Programs‐Resources Recovery
161,010.00 66,540.50 0.00 In Progress Ongoing annual
project
SCC Household Hazardous Waste
program. Annual on‐going program
to cover residential drop off of items
that cannot be accepted by
Recology.
FY21
Public works 801 Resources Recovery 750.084 ‐ Single Use Plastics Ordinance
520‐81‐801 ‐ Resource Recovery‐
Environmental Programs‐Resources Recovery
94,544.00 (1,205.00) 0.00 In Progress 1/31/2026 Ordinance implementation still in progress and on schedule. Contract
term extended.
FY22
Public works 801 Resources Recovery 750.137 ‐ SB1383 Procurement Requirements
520‐81‐801 ‐ Resource Recovery‐
Environmental Programs‐Resources Recovery
205,653.00 0.00 0.00 In Progress Ongoing annual
project
No completion date
FY22
Public works 801 Resources Recovery 750.174 ‐ New Lndfill Agrmnt/Solid Wst con
520‐81‐801 ‐ Resource Recovery‐
Environmental Programs‐Resources Recovery
103,542.00 24,660.00 47,266.25 In Progress 8/31/2025
FY20
Public works 802 Non Point Source 750.064 ‐ Low Income Cost Share 230 ‐81‐802 ‐ Env Mgmt Cln Crk Strm Drain‐ Environmental Programs‐Non Point Source
2,000.00 0.00 0.00 In Progress Ongoing Ongoing item will be moved to base budget in FY26
FY20
Public works 802 Non Point Source 750.065 ‐ CUSD Joint Use Cost Share 230 ‐81‐802 ‐ Env Mgmt Cln Crk Strm Drain‐ Environmental Programs‐Non Point Source
8,707.00 0.00 0.00 In Progress Ongoing Ongoing item will be moved to base budget in FY26
FY19
Public works 804 Plan Review 750.039 ‐ PW Scanning Project 100 ‐82‐804 ‐ General Fund‐Developmental Services‐Plan Review
9,310.00 0.00 9,310.29 Completed Ongoing Funds are encumbered in Q1 for PW.
Remaining project will be funded by
IT.
FY20
Public works 804 Plan Review 750.067 ‐ VTC 100 ‐82‐804 ‐ General Fund‐Developmental Services‐Plan Review
1,961,366.00 14,065. 00 1,182,523.68 In Progress Anticipated 2030 FY22
Public works 804 Plan Review 750.105 ‐ CWP Revisit 5G 100 ‐82‐804 ‐ General Fund‐Developmental Services‐Plan Review
250,000.00 0.00 0.00 In Progress 6/30/2025 Most of the work to date has been completed in‐house. Ongoing
changes to related laws, limited
staffing resources, and other
priorities have resulted in delays to
finalization.
FY 2024-25 First Quarter Special Projects Attachment G
FY20
Public works 807 Service Center Admin 750.043 ‐ Office Reconfiguration 100 ‐83‐807 ‐ General Fund‐Service Center‐ Service Center Administration
111,416.00 9,109.11 0.00 In Progress Ongoing Partial Defund at Q3, included in base budget
FY25
Public works 812 School Site
Maintenance
750.025 ‐ Special Maintenance 100 ‐84‐812 ‐ General Fund‐Grounds‐School Site Maintenance
10,500.00 0.00 0.00 In Progress 06/30/2025 Dugout roof replacement ‐ Hyde FY25
Public works 814 Sport Fields Jollyman
CRK
750.025 ‐ Special Maintenance 100 ‐84‐814 ‐ General Fund‐Grounds‐Sport Fields Jollyman CRK
10,500.00 0.00 8,500.00 In Progress 06/30/2025 Dugout roof replacement ‐ Jollyman FY19
Public works 820 Sidewalk Curb and
Gutter
750.020 ‐ Annual Sidewalk Curb &
Gutter
270‐85‐820 ‐ Transportation Fund‐Streets‐
Sidewalk Curb and Gutter
2,776,484.00 0.00 1,588,567.91 In Progress 6/30/2025 Annual project FY24
Public works 825 Street Tree
Maintenance
750.235 ‐ CWP Tree List 100 ‐86‐825 ‐ General Fund‐Trees and Right of Way‐Street Tree Maintenance
60,000.00 0.00 0.00 In Progress 6/30/2025 Collaborating with CDD. Project currently awaiting CDD's completion
of RFP. RFP just went out
10/21/2024. CWP update from
Council may turn this into a Urban
Forest Master Plan.
FY25
Public works 827 Bldg Maint City Hall 750.025 ‐ Special Maintenance 100 ‐87‐827 ‐ General Fund‐Facilities and Fleet‐Bldg Maint City Hall
2,000.00 0.00 0.00 Not Started 6/30/2025 Burglar Alarm Upgrades FY25
Public works 828 Bldg Maint Library 750.025 ‐ Special Maintenance 100 ‐87‐828 ‐ General Fund‐Facilities and Fleet‐Bldg Maint Library
45,000.00 0.00 0.00 In Progress 6/30/2025 Library HVAC FY25
Public works 829 Bldg Maint Service
Center
750.025 ‐ Special Maintenance 100 ‐87‐829 ‐ General Fund‐Facilities and Fleet‐Bldg Maint Service Center
2,000.00 297.09 0.00 Not Started 6/30/2025 Burglar Alarm Upgrades FY24
Public works 830 Bldg Maint Quinlan
Center
750.025 ‐ Special Maintenance 100 ‐87‐830 ‐ General Fund‐Facilities and Fleet‐Bldg Maint Quinlan Center
79,174.00 8,955.65 0.00 Not Started 6/30/2025 Security project FY24
Public works 831 Bldg Maint Senior
Center
750.025 ‐ Special Maintenance 100 ‐87‐831 ‐ General Fund‐Facilities and Fleet‐Bldg Maint Senior Center
123,675.00 0.00 0.00 Not Started 12/31/2025 Funds are allocated to replace kitchen HVAC unit.
FY25 Public works 832 Bldg Maint McClellan 750.025 ‐ Special Maintenance 100‐87‐832 ‐ General Fund‐Facilities and
Fleet‐Bldg Maint McClellan Ranch 2,000.00 0.00 0.00
Not Started 12/31/2024 Burglar Alarm Upgrades
FY25
Public works 833 Bldg Maint Monta
Vista Ct
750.025 ‐ Special Maintenance 100 ‐87‐833 ‐ General Fund‐Facilities and Fleet‐Bldg Maint Monta Vista Ct
2,000.00 0.00 0.00 Not Started 6/30/2025 Burglar Alarm Upgrades FY23
Public works 836 Bldg Maint Sports
Center
750.025 ‐ Special Maintenance 570 ‐87‐836 ‐ Sports Center‐Facilities and Fleet‐Bldg Maint Sports Center
45,705.00 20,169.00 0.00 In Progress 12/31/2025 HVAC repair (in progress), raquetball court (November 2024)
FY25
Public works 838 Comm Hall Bldg
Maint
750.025 ‐ Special Maintenance 100 ‐87‐838 ‐ General Fund‐Facilities and Fleet‐Comm Hall Bldg Maint
2,000.00 0.00 0.00 Not Started 6/30/2025 Burglar Alarm Upgrades FY23
Public works 844 Traffic Engineering 750.040 ‐ Planned Transportation Project
100‐88‐844 ‐ General Fund‐Transportation‐
Traffic Engineering
2,788.00 2,565.00 222.50 Completed 6/30/2025
FY22
Public works 844 Traffic Engineering 750.163 ‐ VMT to LOS Standards 100 ‐88‐844 ‐ General Fund‐Transportation‐ Traffic Engineering
30,637.00 10,800.26 19,776.97 In Progress 6/30/2025
FY23
Public works 844 Traffic Engineering 750.219 ‐ CWP Bicycle Facilities 100 ‐88‐844 ‐ General Fund‐Transportation‐ Traffic Engineering
50,000.00 0.00 0.00 In Progress 6/30/2025 No progress since last quarterly report.
FY23
Public works 844 Traffic Engineering 750.231 ‐ SC Corridor Vision Study 100 ‐88‐844 ‐ General Fund‐Transportation‐ Traffic Engineering
154,079.00 151,968.63 0.00 In Progress 6/30/2025
FY23
Public works 844 Traffic Engineering 750.242 ‐ AC2 Traffic Monitoring 100 ‐88‐844 ‐ General Fund‐Transportation‐ Traffic Engineering
42,975.00 0.00 42,975.00 Co mpleted 6/30/2026 Funds encumbered. Waiting for invoices. Completed for this FY.
FY25 Public works 844 Traffic Engineering 750.243 ‐ CWP Active Transportation 100‐88‐844 ‐ General Fund‐Transportation‐
Traffic Engineering 330,000.00 0.00 0.00
In Progress 6/30/2025
FY23
Public works 853 Storm Drain Fee 750.063 ‐ Rainwater Capture 230 ‐81‐853 ‐ Env Mgmt Cln Crk Strm Drain‐ Environmental Programs‐Storm Drain Fee
28,207.00 6,634.62 9,072.44 In Progress Ongoing annual project
FY20 Public works 854 General Fund Subsidy 750.065 ‐ CUSD Joint Use Cost Share 230‐81‐854 ‐ Env Mgmt Cln Crk Strm Drain‐
Environmental Programs‐General Fund
Subsidy 0.00 17,672.77 0.00
In Progress Ongoing annual purchase