CC 03-04-2025
#5
Brush Abatement
Desk Item
CITY COUNCIL STAFF REPORT
DESK ITEM
Meeting: March 4, 2025
Agenda Item #5
Subject
Setting a hearing date of June 17, 2025 to declare brush with potential fire hazard a public nuisance and for objections to proposed removal through the Cupertino Brush Abatement Program (Wildland‐Urban Interface Fire Area); and adopting a resolution declaring properties as having potential fire hazards from brush and authorizing removal Recommended Action
Adopt Resolution No 25‐017 declaring properties as having potential fire hazards from brush; and set a hearing date of June 17, 2025 to declare brush with potential fire hazard a public nuisance and to hear objections to proposed removal
Background:
Previously, the purpose of Item 5 was to set a hearing date of June 17, 2025 to declare brush with potential fire hazard a public nuisance and to hear objections to proposed removal and to set a hearing date of June 17, 2025 to declare brush with potential fire hazard a public nuisance and for objections to proposed removal. However, the Santa Clara County Fire Department (SCCFD) has requested the Council to defer consideration of this item. This deferral allows SCCFD additional time to work with other participating jurisdictions to finalize processes and coordinate dates. Staff recommends tabling the item to a date to be determined.
Attachments Provided with Original Staff Report:
A ‐ Draft Resolution
B – Property owner 30’ WUI Letter
C ‐ Property owner 100’ WUI Letter
D – Notice of Violation
Attachments Provided with Desk Item:
None
CC 03-04-2025
#7
Baker Tilly Budget Review
and Performance
Measures Update
Supplemental Report
1 CITY COUNCIL STAFF REPORT
SUPPLEMENTAL 1
Meeting: March 4, 2025
Agenda Item #7
Subject
Baker Tilly Budget Format Review and Performance Measures Updates
Recommended Action
Approve recommendations outlined in the Budget Format Review and Performance Measures Updates report as prepared by Baker Tilly
Background:
Staff’s responses to questions received from councilmembers are shown in italics.
Q1: The staff report states ʺ During the last round of budget preparation for FY 2024‐25 review, feedback received on the budget document from City Council, residents and City staff from budget sessions, community outreach and internal budget meetings, and the City’s internal auditors suggested the need to improve and streamline the annual budget.
That feedback also indicated a need to reassess the Cityʹs Performance Measures to focus on outcomes that reflect the City’s priorities rather than workload indicators.ʺ I am not aware of such feedback asking to ʺ streamline the annual budgetʺ or to ʺ reassess the performance measureʺ. Please indicate the date and time and the context such feedback was collected and please point to public documents with such feedback. (Mayor Chao) Staff Response: This was part of 1 on 1 interactions, see outreach dates in the table below. There is no public document with this feedback. Most residents we spoke to did not view the document as reader friendly documents and were unaware that the city was in financial hardship. In addition, City Council at council meetings and prep sessions often has challenges locating areas of interest within the document. The assessment of performance measures was an internal process based on feedback from staff working on the performance measures, as well as recommended by the City’s internal auditor as part of the Budget Process Review final report dated December 20, 2022.
2 Event Date
Earth Day April 22, 2023
Community Budget Meeting #1 February 29, 2024
Community Engagement Booths April 6, April 12, April 20 2024 Community Budget Focus Groups April 9, April 10 2024
Community Budget Meeting #2 April 11, 2024
Earth Day April 20, 2024
Cherry Blossom Festival April 27, 2024
Q2: How much is the contract with Baker Tilly? Please include the contract and the Scope of Work. (Mayor Chao)
Staff Response: The contract and scope of work can be found here. https://records.cupertino.org/WebLink/DocView.aspx?id=1127197&dbid=0&repo=CityofCupertin o . As stated in the financial impact section of the staff report, the contract total is $89,900.
Q3: How much has been spent on the Baker Tilly contract so far? Will Baker Tilly continue to provide services to implement the recommendations? (Mayor Chao) Staff Response: So far, the city has paid Baker Tilly $56,400. An additional $25,440 is a pending invoice for a total of $81,840. The implementation plan will be completed in‐house. Baker Tilly has indicated they will continue to support the City in its implementation for the next 6‐9 months. Their Director and Project Manager will continue to make themselves available to answer questions and provide context and guidance remotely as part of their continuing business relationship with the City. If, however, a need arises that is greater than simple questions or discussions about the recommendations and the Cityʹs planned approach (e.g., something that requires more than 15‐20 hours of research and analysis), they might need to provide a scope of work to the City for consideration. Both the City and Baker Tilly do not believe that additional work on their part other than what is described will be necessary at this time
Q4: The recommendation states ʺRefer the reader to the Department section or OpenGov for further detail.ʺ The budget document should not include links to any data that would be changed later. I and other members of the public often have to access budget documents from 10 years ago and they should be able to access the exact same data/chart as the city council from 10 years ago. Please comment on how do we maintain the integrity of ʺpublic recordʺ while using OpenGov? (Mayor Chao)
Staff Response: This was discussed with Baker Tilly during their work and during the Audit Committee meeting with committee members. Baker Tilly indicated that the intent is to ensure that the proposed and, ultimately, adopted budget be maintained as originally adopted and that that remain clear regardless of the format of the data provided. Staff indicated their expectation to maintain the adopted budget document in a PDF form, and such detailed data would also be available in such form for future years subject to the Cityʹs retention policies.
Q5: The budget often looks at only one year in isolation. How can we include historical 3 data and forecast in order to see the full picture also? (Mayor Chao) Staff Response: OpenGov is the current tool utilized by the City to see historical actuals. Staff can also look into adding historical information in the forecast section. This is in addition to two years of actuals and one year of budget provided at the department and program budget level.
Attachments Provided with Original Staff Report:
A – Budget Document and Performance Measures Improvements Final Report B – Draft Implementation Action Plan
CC 03-04-2025
#8
Fiscal year 2024-25
Mid-Year Financial Report
Supplemental Report 2
1 CITY COUNCIL STAFF REPORT
SUPPLEMENTAL 2
Meeting: March 4, 2025
Agenda Item #8
Subject
Accept the City Manager’s Mid‐Year Financial Report for Fiscal Year 2024‐25
Recommended Action
1. Accept the City Manager’s Mid‐Year Financial Report for Fiscal Year 2024‐25
2. Adopt Resolution No. 25‐XXX approving Budget Modification No. 2425‐383, increasing appropriations by $4,161,892 and revenues by $4,115,183.
Background:
Staff’s responses to questions received from councilmembers are shown in italics.
Q1: Carryovers and encumbrances at the Mid‐year which are mentioned on page 2 of the Staff Report to total approximately $80M. This would be helpful in a chart like has been shown previously along with showing the new Amended Budget total of $227.8M. This has been included in Mid‐Year Reports in the past:
file:///Users/catherinemoore/Documents/City%20Council%202020%20Moore/Special%20 Projects%20Research/C%20‐
%20Description%20of%20Carryovers%20and%20Adjustments%20through%20December %2031%202022.pdf (Vice Mayor Moore)
Staff Response: These can be added back, they were removed as they had already been presented at First Quarter, where there is a discussion about how the City ended the prior fiscal year.
Q2: It would also be helpful to explain how the Special Projects are funded by prior years, and to explain how they get carried over. (Vice Mayor Moore) Staff Response: Special Projects may begin in one fiscal year and be carried forward to the new fiscal year via the year‐end close process. This can be done one of two ways, funds may be carried forward
2 as part of a carryover encumbrance. This means that an agreement has been entered into to spend these funds. This can happen in two ways. First, at year‐end, department staff reviews all open encumbrances and any that are not closed out are carried forward. Second, a special project can be carried forward via a budget carryover where department staff reviews all line items at year‐end to determine the need to carry budget authority into the new fiscal year. Requests to carryover items are reviewed by department directors and finalized by the finance division. Generally, projects are not allowed to be carried over more than one fiscal year unless exigent circumstances exist or the project is in the process of being completed. Note that some special projects such as street and sidewalk maintenance and development projects are ongoing and not subject to this provision. These were added to the special project list to provide visibility for City Council and staff.
Q3: Please also share the account balances for all funds (actual bank account totals and the account purpose) as of December 31, 2024. This used to be in the Monthly Investment Reports. Below is an example:
(Vice Mayor
Moore)
Staff Response: The question is not germane to the agenda item. This refers to the Information Item ‐ Quarterly Investment Treasurer’s report.
3 Attachments Provided with Original Staff Report:
A – FY 2024‐25 Mid‐Year Financial Report
B – Draft Resolution
C – Description of Budget Transfers as of December 31, 2024 D – FY 2024‐25 Mid‐Year Recommended Adjustments
E – Mid‐Year Performance Measures & Workload Indicators F
– FY 2024‐25 Mid‐Year Special Projects Update as of December 31, 2024 G – Competitive and Non‐Competitive Citywide Grants Tracking H – Capital Improvement Program Project Status
CC 03-04-2025
#8
Fiscal year 2024- 25
Mid-Year Financial Report
Supplemental Report
1 CITY COUNCIL STAFF REPORT
SUPPLEMENTAL 1
Meeting: March 4, 2025
Agenda Item #8
Subject
Accept the City Manager’s Mid-Year Financial Report for Fiscal Year 2024-25
Recommended Action
1. Accept the City Manager’s Mid-Year Financial Report for Fiscal Year 2024-25
2. Adopt Resolution No. 25-XXX approving Budget Modification No. 2425-383, increasing appropriations by $4,161,892 and revenues by $4,115,183.
Background:
Staff’s responses to questions received from councilmembers are shown in italics.
Q1: Regarding Special Projects being carried over from prior years, the Fixed Asset Acquisition appears to possibly need an update to reflect vehicle replacement appropriations over the past few years. FY 25 adopted over $400k to vehicle replacement in Special Projects but this amount is not reflected in Appendix G. The FY 23 -24 Mid-Year Special Projects shows $1,264,468 in that update for that year’s Amended Budget (see PDF 227 of February 21, 2024 City Council meeting Mid -Year update), what portion was sp ent and what amount is carried over and added to the FY 25 Budgeted amount? Have all of the Special Projects balances that were unspent to purchase specified vehicles been brought forward? Where is this number reflected if not in the Special Projects listing? May we see a summary of the vehicles which were purchased over the past 5 years using the Special Projects funds and the sale totals for the vehicles sold. There is an account specified for this purpose of accounting for sales of vehicles, it would be good to see how the balance has changed and what sales are reflected in it. (Vice Mayor Moore) Staff Response: The FY 2023 -24 Amended Budget for Vehicle Replacement was $1,264,468, with expenditures and allocations as follows:
- $507,767.39 was expended and transferred to fixed assets.
2 - $548,510 was carried over into FY 2024-25, as detailed in the First Quarter Financial Report presented at the December 3rd City Council Meeting (Attachment C: Detailed Budget Carryovers, Council-Approved Adjustments, and Encumbrance Carryovers as of September 30, 2024 under Encumbrance Carryovers for Fund 630).
- The remaining $208,190.61 was unspent and not carried forward into FY 2024-25.
When vehicles are sold at an amount exceeding their book value, the revenue is recorded under Other Sources – Fixed Assets Proceeds (630-90-985-490-411).
Below is a summary of vehicle purchases over the last five years, excluding large equipment and trailers or ordered vehicles yet to be delivered:
Q2: Is there an Unassigned Fund Balance chart? (Vice Mayor Moore) Staff Response: Please see the chart below.
Fiscal Year Vehicle
F
Y 2019-20 2020 Ford F-350
FY 2020-21 2020 Ford F-250
FY 2020-21 2020 Ford F-250
FY 2020-21 2021 Ford F-650
FY 2020-21 2020 Ford F-350
FY 2021-22 2021 Ford F-150
FY 2022-23 2022 Ford F-350
FY 2022-23 2022 Ford F-350
FY 2023-24 2023 Ford F-150
FY 2023-24 2023 Ford F-150 (Lightning)
FY 2023-24 2023 Ford F-150 (Lightning)
FY 2024-25 2024 Ford F-150 (Lightning)
3 Q3: Is it possible for the First Quarter Special Projects Attachment G to have a reference to the Grants tracking update to be able to more readily see what Special Projects have a grant associated with them? (Vice Mayor Moore)
Staff Response: Staff has updated Attachment F to include “Outside Sources of Funding”
Q4: Thank you for including the Q2 CIP Program. But the Q2 Work Program Update is not included. Could you please include the Q2 Work Program update too? (This is usually included in each quarterly budget update and I thought that is a good practice.) (Mayor Chao)
Staff Response: The Q2 City Work Program (CWP) Update was included in the staff report for the March 3 Workshop . The Q2 update s can be viewed on the CWP Dashboard and a printable PDF has also been added to the City Work Program Website.
Q5: How many vacant positions are there? What's the recruitment plans or plans to eliminate those positions? (Mayor Chao)
Staff Response: Below are the list of current vacant positions. Staff will return as part of proposed budget with the status of vacant positions as of 4/1/2025 and plans for how to proceed with the positions.
Position Class Title (working title) Status
4 Budget Manager In progress awaiting new position classification Management Analyst In progress
Account Clerk I/II In progress
Associate Planner In progress
Building Inspector In progress
Code Enforcement Officer In progress
Planning Manager (Housing Manager) Not started
Senior Planner In progress
Senior Planner Not started
Senior Code Enforcement Officer Not started
Assistant City Manager In progress
Management Analyst (Emergency Analyst) Not started
Senior Office Assistant Not started
Assistant to the City Manager (Emergency Services Manager) Not started Assistant Engineer Not started
Maintenance Worker I/II In progress
Maintenance Worker I/II In progress
Maintenance Worker I/II In progress
Public Works Project Manager In progress
Engineering Technician In progress
Public Works Supervisor In progress
Q6: With the allocation of $2.5M for the ERP system replacement, I thought that would increase the general fund budget by $2.5M. But that is not mentioned. So, I am curious where the $2.5M is reflected? Maybe in the "requested Midyear adjustment" of $4.1M? (Mayor Chao)
Staff Response: The ERP item was approved by City Council on the February 19 th 2025 meeting.
The Mid-Year report covers up to December 31, 2024.
Q7: The Council voted to retain the remaining $64.5 million from the CDTFA settlement in the Future Use Reserve on Feb. 4. Where is this reflected in the Mid-year budget? 5 (Mayor Chao)
Staff Response: The fund balance table on page 27 of the staff report shows changes from first quarter to mid-year, in this table you will note the committed amount increases from first quarter estimates of $31.1 million to $98.6 million the majority of that is related to the Sales Tax Repayment Reserve being renamed and remaining in the committed reserve category.
Q8: This chart shows the General Fund Revenue - Expenses. I assume that the General Fund here does not include the $64.5 million from the CDTFA settlement, right?
6 (Mayor Chao)
Staff Response: This chart is meant to show surpluses or deficits in any given year and not existing fund balance. See chart in question #2 for more detail on existing fund balance and how they are forecasted to change over the forecast period.
Q9: The above chart does not include expenses for Capital projects. Could you please show a chart of for All Funds, not just the General Fund? (Mayor Chao) Staff Response: The 10- year financial forecast provided is for the General Fund, as it is the City's primary operating fund. A similar long -term forecast has not been developed for all funds, as they are highly variable due to grant funding, restricted revenues, and capit al project cycles. Unlike the General Fund, these funds fluctuate significantly based on external factors, making long -term projections less reliable.
Attachments Provided with Original Staff Report:
A – FY 2024-25 Mid-Year Financial Report
B – Draft Resolution
C – Description of Budget Transfers as of December 31, 2024 D – FY 2024-25 Mid-Year Recommended Adjustments
E – Mid-Year Performance Measures & Workload Indicators F – FY 2024-25 Mid-Year Special Projects Update as of December 31, 2024 G – Competitive and Non-Competitive Citywide Grants Tracking H – Capital Improvement Program Project Status
FY 2024-25 Mid-Year Special Projects Attachment G
FY Added Department Program Base And Detail Account
With Detail Description
Full Org Set Code And
Description
Amended
Budget
Actual Amount
(Expenses)
Encumbrances Status Estimated
Completion
Outside
Funding
Sources
(Grant,
Other, or
None)
Grant or Outside
Funding Source
Notes (e.g., carried over
to next fiscal year)
FY24 Administration 120 City Manager 750.239 ‐ PR & Strategic Comm Strategy
100‐12‐120 ‐ General Fund‐City Manager‐
City Manager
127,400.00 0.00 0.00 In Progress 6/30/2026 None N/A
FY24 Administration 120 City Manager 750.245 ‐ CWP Rise Const Stakeholder Engmt
100‐12‐120 ‐ General Fund‐City Manager‐
City Manager
100,000.00 0.00 0.00 In Progress 6/30/2025 None N/A The City will continue engagement with The Rise on an ongoing basis.
Expenses may occur after Q2.
FY20 Administration 632 Comm Outreach &
Neigh Watch
750.056 ‐ Neighborhood
Engagement
100‐12‐632 ‐ General Fund‐City Manager‐
Comm Outreach & Neigh Watch
56,781.00 23,562.29 0.00 Completed 9/30/2024 Grant California Volunteers Local Governments: Connecting
Neighbors to Neighbors
(This specific GL is only the
materials portion of the
grant)
The Neighbor to Neighbor grant
ended on 9/30/24. Final
encumbrance of $19,481 processed
in Q2.
FY24 Administration 632 Comm Outreach &
Neigh Watch
750.227 ‐ CWP Public Safety res/com
areas
100‐12‐632 ‐ General Fund‐City Manager‐
Comm Outreach & Neigh Watch
10,000.00 0.00 0.00 In Progress 6/30/2025 None N/A The Block Leader outreach program has started and staff will continue to
promote the programs until the end
of this fiscal year.
FY24 Administration 633 Disaster
Preparedness
750.230 ‐ Business Continuity
Resilience
100‐12‐633 ‐ General Fund‐City Manager‐
Disaster Preparedness
500,000.00 0.00 0.00 Not Started 6/30/2024 Grant This is the Cal OES grant that was received in 2022,
which was originally
$1million. This grant does
not appear on the grants
tracking sheet.
Staff is considering making
improvements to the EOC later this
fiscal year.
FY23 Administration 633 Disaster
Preparedness
750.240 ‐ MRC Rise 100 ‐12‐633 ‐ General Fund‐City Manager‐ Disaster Preparedness
2,194.00 1,176.24 0.00 Completed 9/30/2024 Grant National Association of City and County Health Officials
(NACCHO) Respond,
Innovate, Sustain, and
Equip (RISE) Awards
Additional supplies purchased for
MRC Rise in July 2024. Project is now
complete.
FY24 Administration 705 Economic
Development
750.230 ‐ Business Continuity
Resilience
100‐12‐705 ‐ General Fund‐City Manager‐
Economic Development
310,487.00 0.00 0.00 In Progress 6/30/2025 Grant This is the Cal OES grant that was received in 2022,
which was originally
$1million. This grant does
not appear on the grants
tracking sheet.
Funds were carried over for the
ongoing support for Small to
Medium Business Resiliency. This
was a Budget allocation from the
State of California
FY23 Administration 705 Economic
Development
750.179 ‐ Econ Dev Strategy
Outreach
100‐12‐705 ‐ General Fund‐City Manager‐
Economic Development
20,000.00 0.00 0.00 Not Started None N/A Defund at Q3 FY17 Community development 701 Current Planning 750.007 ‐ The Hamptons 100 ‐71‐701 ‐ General Fund‐Planning‐Current Planning
108,640.00 0.00 0.00 Not Started None N/A Waiting for building submittal.
Project approval expries in 2026
FY21 Community development 701 Current Planning 750.009 ‐ Marina Plaza 100 ‐71‐701 ‐ General Fund‐Planning‐Current Planning
23,317.00 0.00 0.00 Not Started None N/A Waiting for building submittal.
Project approval expries in
December 2026.
FY22 Community development 701 Current Planning 750.029 ‐ Vallco SB35/Rise 100 ‐71‐701 ‐ General Fund‐Planning‐Current Planning
109,207.00 0.00 0.00 In Progress Ongoing None N/A Waiting for building permit. Some permits for grading and site
preparation work issued.
FY20 Community development 702 Mid Long Term
Planning
750.032 ‐ General Plan 100 ‐71‐702 ‐ General Fund‐Planning‐Mid Long Term Planning
239,805.00 0.00 0.00 In Progress Ongoing None N/A Operational item, no completion date
FY17 Community development 702 Mid Long Term
Planning
750.090 ‐ Residential/Mixed Use
Design
100‐71‐702 ‐ General Fund‐Planning‐Mid
Long Term Planning
194,922.00 0.00 0.00 In Progress Summer 2025 None N/A Delays in prjoect due to previous contractor/consultant and Housing
Element. First community meeting
to be held on Feb 10, in hybrid
format.
FY22 Community development 702 Mid Long Term
Planning
750.101 ‐ CWP RHNA and Gen Plan
Update
100‐71‐702 ‐ General Fund‐Planning‐Mid
Long Term Planning
422,564.00 46,095.75 378,394.22 Completed Sep 2024 None N/A Completed in September, when the City received notice from HCD that
the Housing Element complies with
State law. Housing Element
implementation policies will be
presented for Commission and
Council input as project progesses.
FY 2024-25 Mid-Year Special Projects Attachment G
FY Added Department Program Base And Detail Account
With Detail Description
Full Org Set Code And
Description
Amended
Budget
Actual Amount
(Expenses)
Encumbrances Status Estimated
Completion
Outside
Funding
Sources
(Grant,
Other, or
None)
Grant or Outside
Funding Source
Notes (e.g., carried over
to next fiscal year)
Community development 702 Mid Long Term
Planning
750.102 ‐ CWP Sign Ordinance
Update
100‐71‐702 ‐ General Fund‐Planning‐Mid
Long Term Planning
200,000.00 0.00 0.00 Not Started Spring 2025 None N/A RFP was released Winter 2024 to obtain consultant. Pending adoption
of CWP by Council to determine
budget and which projects can move
forward.
FY22 Community development 702 Mid Long Term
Planning
750.135 ‐ Laserfiche planning map
scanning
100‐71‐702 ‐ General Fund‐Planning‐Mid
Long Term Planning
726.00 0.00 0.00 In Progress Winter 2024 None N/A Ongoing Operational Item FY24 Community development 702 Mid Long Term
Planning
750.235 ‐ CWP Tree List 100 ‐71‐702 ‐ General Fund‐Planning‐Mid Long Term Planning
50,000.00 0.00 0.00 In Progress June 2025 None N/A Joing project with Public Works, RFP released to obtain consultant.
FY20 Community development 711 BMR Affordable
Housing Fund
750.052 ‐ Develop ELI Housing 265 ‐72‐711 ‐ BMR Housing‐Housing Services‐ BMR Affordable Housing Fund
238,301.00 0.00 3,005.00 In Progress Winter 2025 None N/A Pending development of Mary Ave, then operational. Project is under
review in compliance with Exclusive
Negotiation Agreement (ENA).
Following the Negotiation period,
staff will present the Council with a
Disposition and Development
Agreement (DDA) and Lease
agreement for the project and the
project will also concurrently go
through entitlement hearings.
FY22 Community development 714 Construction Plan
Check
750.031 ‐ Westport 100 ‐73‐714 ‐ General Fund‐Building‐ Construction Plan Check
89,621.00 1,087.50 33,194.23 In Progress 2026 None N/A Pending building permit status. The timeline is uncertain, however, staff
estimates the townhome portion
should be fully occupied within the
first quarter of 2025. The Senior
BMR apartment building is complete
and fully occupied. The assisted
living parcel is currently under
redesign and will be submitted for
review in Fall 2025.
FY20 Community development 714 Construction Plan
Check
750.067 ‐ VTC 100 ‐73‐714 ‐ General Fund‐Building‐
Construction Plan Check
14,595,179.00 580.00 2,594,599.46 In Progress Ongoing None N/A This pertains to building permits and staff estimates that the developer
will submit additional building
permits in 2025
FY20 Community development 715 Building Inspection 750.067 ‐ VTC 100 ‐73‐715 ‐ General Fund‐Building‐Building Inspection
5,406,634.00 0.00 0.00 Not Started None N/A This pertains to building inspections required for this project. It is
estimated that permits will be
submitted this year for permitting
and possible inspections starting in
2026.
FY22 Information Services 308 Applications 750.123 ‐ Redesign of City Website 100 ‐32‐308 ‐ General Fund‐I&T Applications‐ Applications
3,481.00 0.00 3,481.31 Completed 12/30/2024 None N/A Proposed to defund at midyear FY23 Information Services 308 Applications 750.183 ‐ ACA Guide & Wrapper 100 ‐32‐308 ‐ General Fund‐I&T Applications‐ Applications
25,000.00 0.00 25,000.00 In Progress 6/30/2025 None N/A FY23 Information Services 308 Applications 750.184 ‐ Accela Roadmap 100 ‐32‐308 ‐ General Fund‐I&T Applications‐ Applications
23,000.00 0.00 23,000.00 In Progress 6/30/2025 None N/A FY21 Information Services 308 Applications 750.236 ‐ Project Dox 100 ‐32‐308 ‐ General Fund‐I&T Applications‐ Applications
394.00 393.75 0.00 Completed 8/1/2024 None N/A
FY23 Information Services 310 Infrastructure 750.199 ‐ City Facilities Video Capture
610‐34‐310 ‐ Innovation & Technology‐I&T
Infrastructure‐Infrastructure
6,079.00 0.00 0.00 Completed 6/30/2024 None N/A Proposed to defund at midyear FY22 Information Services 986 GIS 750.166 ‐ AR McClellan Ranch 610 ‐35‐986 ‐ Innovation & Technology‐I&T GIS‐GIS
11,333.00 11,333.32 0.00 Completed 12/30/2024 None N/A
FY23 Information Services 986 GIS 750.212 ‐ Laserfiche Scanning 610 ‐35‐986 ‐ Innovation & Technology‐I&T GIS‐GIS
4,099.00 0.00 4,098.54 Completed 9/30/2024 None N/A
FY24 Information Services 986 GIS 750.238 ‐ VR Decarb 610 ‐35‐986 ‐ Innovation & Technology‐I&T GIS‐GIS
112,002.00 38,249.70 73,750.25 In Progress 6/30/2025 Grant Silcon Valley Clean Energy (fully funded by Grant)
FY23 Law enforcement 200 Law Enforcement SC
Sherif
750.227 ‐ CWP Public Safety res/com
areas
100‐20‐200 ‐ General Fund‐Law Enforcement‐
Law Enforcement SC Sherif
60,000.00 62,250.00 62,250.00 In Progress 3/30/2025 None N/A FY 2024-25 Mid-Year Special Projects Attachment G
FY Added Department Program Base And Detail Account
With Detail Description
Full Org Set Code And
Description
Amended
Budget
Actual Amount
(Expenses)
Encumbrances Status Estimated
Completion
Outside
Funding
Sources
(Grant,
Other, or
None)
Grant or Outside
Funding Source
Notes (e.g., carried over
to next fiscal year)
FY24 Public works 122 Sustainability
Division
750.025 ‐ Special Maintenance 100 ‐81‐122 ‐ General Fund‐Environmental Programs‐Sustainability Division
10,000.00 0.00 0.00 Not Started 6/30/25 None N/A Carried over from earlier years ‐ idea was to use to fund energy efficiency
auditing at city facilities.
FY22 Public works 122 Sustainability
Division
750.106 ‐ Electric Cooking Workshop
Series
100‐81‐122 ‐ General Fund‐Environmental
Programs‐Sustainability Division
6,400.00 0.00 0.00 In Progress 6/30/2025 None N/A Carried over from 23‐24 after County paid for Martin Yan celebrity chef
demo that year.
FY24 Public works 122 Sustainability
Division
750.176 ‐ Climate AP Vision
Summary Doc
100‐81‐122 ‐ General Fund‐Environmental
Programs‐Sustainability Division
10,000.00 0.00 0.00 In Progress 6/30/2025 None N/A Carried over from last FY FY24 Public works 122 Sustainability
Division
750.223 ‐ CWP Electrification Study 100 ‐81‐122 ‐ General Fund‐Environmental Programs‐Sustainability Division
96,057.00 21,002.79 15,104.88 In Progress 6/30/2025 None N/A Budget shown is more than needed.
We have an agreement for $40,000
with Raimi & Assoc to develop a
strategy for decarbonization of
existing buildings. First executed
10/16/2023, extended to
12/31/2025.
FY25 Public works 800 Public Works Admin 750.244 ‐ CWP Recycled Water Feasibility
100‐80‐800 ‐ General Fund‐PW
Administration‐Public Works Admin
200,000.00 0.00 0.00 In Progress 6/30/2025 None N/A
FY25 Public works 801 Resources Recovery 750.025 ‐ Special Maintenance 520 ‐81‐801 ‐ Resource Recovery‐ Environmental Programs‐Resources Recovery
20,000.00 0.00 0.00 In Progress 6/30/2025 None This amount comes from Fund 520 with no impact to
General Fund.
CAP dashboard pilot
FY24 Public works 801 Resources Recovery 750.041 ‐ HHW and PaintCare 520 ‐81‐801 ‐ Resource Recovery‐ Environmental Programs‐Resources Recovery
161,010.00 66,540.50 0.00 In Progress Ongoing annual
project
Other In previous years received
funding from landfill fees
which are earmarked for
this supplementation use
in 303‐312. No impact to
General Fund.
SCC Household Hazardous Waste
program. Annual on‐going program
to cover residential drop off of items
that cannot be accepted by
Recology.
FY21 Public works 801 Resources Recovery 750.084 ‐ Single Use Plastics Ordinance
520‐81‐801 ‐ Resource Recovery‐
Environmental Programs‐Resources Recovery
94,544.00 (1,205.00) 0.00 In Progress 1/31/2026 None No impact to General Fund.
Ordinance implementation still in
progress and on schedule. Contract
term extended.
FY22 Public works 801 Resources Recovery 750.137 ‐ SB1383 Procurement Requirements
520‐81‐801 ‐ Resource Recovery‐
Environmental Programs‐Resources Recovery
205,653.00 0.00 0.00 In Progress Ongoing annual
project
Grant CalRecycle grant funds are
paying for compost
brokering to meet the
SB1383 procurement
requirement.
No completion date
FY22 Public works 801 Resources Recovery 750.174 ‐ New Lndfill Agrmnt/Solid Wst con
520‐81‐801 ‐ Resource Recovery‐
Environmental Programs‐Resources Recovery
103,542.00 24,660.00 47,266.25 In Progress 8/31/2025 None No impact to General Fund.
Current agreement with consusltant
was extended to 8/31/2026
FY20 Public works 802 Non Point Source 750.064 ‐ Low Income Cost Share 230 ‐81‐802 ‐ Env Mgmt Cln Crk Strm Drain‐ Environmental Programs‐Non Point Source
2,000.00 0.00 0.00 In Progress Ongoing None N/A Ongoing item will be moved to base budget in FY26
FY20 Public works 802 Non Point Source 750.065 ‐ CUSD Joint Use Cost Share 230 ‐81‐802 ‐ Env Mgmt Cln Crk Strm Drain‐ Environmental Programs‐Non Point Source
8,707.00 0.00 0.00 In Progress Ongoing None N/A Ongoing item will be moved to base budget in FY26
FY19 Public works 804 Plan Review 750.039 ‐ PW Scanning Project 100 ‐82‐804 ‐ General Fund‐Developmental Services‐Plan Review
9,310.00 0.00 9,310.29 Completed Ongoing None N/A Funds are encumbered in Q1 for PW.
Remaining project will be funded by
IT.
FY20 Public works 804 Plan Review 750.067 ‐ VTC 100 ‐82‐804 ‐ General Fund‐Developmental Services‐Plan Review
1,961,366.00 14,065.00 1,182,523.68 In Progress Anticipated 2030 Other These are pass through funds from the developer.
No City funds are
associated with this budget
item.
FY 2024-25 Mid-Year Special Projects Attachment G
FY Added Department Program Base And Detail Account
With Detail Description
Full Org Set Code And
Description
Amended
Budget
Actual Amount
(Expenses)
Encumbrances Status Estimated
Completion
Outside
Funding
Sources
(Grant,
Other, or
None)
Grant or Outside
Funding Source
Notes (e.g., carried over
to next fiscal year)
FY22 Public works 804 Plan Review 750.105 ‐ CWP Revisit 5G 100 ‐82‐804 ‐ General Fund‐Developmental Services‐Plan Review
250,000.00 0.00 0.00 In Progress 6/30/2025 None N/A Most of the work to date has been completed in‐house. Ongoing
changes to related laws, limited
staffing resources, and other
priorities have resulted in delays to
finalization.
FY20 Public works 807 Service Center
Administration
750.043 ‐ Office Reconfiguration 100 ‐83‐807 ‐ General Fund‐Service Center‐ Service Center Administration
111,416.00 9,109.11 0.00 In Progress Ongoing None N/A Partial Defund at Q3, included in base budget
FY25 Public works 812 School Site
Maintenance
750.025 ‐ Special Maintenance 100 ‐84‐812 ‐ General Fund‐Grounds‐School Site Maintenance
10,500.00 0.00 0.00 In Progress 06/30/2025 None N/A Dugout roof replacement ‐ Hyde FY25 Public works 814 Sport Fields Jollyman
CRK
750.025 ‐ Special Maintenance 100 ‐84‐814 ‐ General Fund‐Grounds‐Sport Fields Jollyman CRK
10,500.00 0.00 8,500.00 In Progress 06/30/2025 None N/A Dugout roof replacement ‐ Jollyman FY19 Public works 820 Sidewalk Curb and
Gutter
750.020 ‐ Annual Sidewalk Curb &
Gutter
270‐85‐820 ‐ Transportation Fund‐Streets‐
Sidewalk Curb and Gutter
2,776,484.00 0.00 1,588,567.91 In Progress 6/30/2025 None N/A Annual project FY24 Public works 825 Street Tree
Maintenance
750.235 ‐ CWP Tree List 100 ‐86‐825 ‐ General Fund‐Trees and Right of Way‐Street Tree Maintenance
60,000.00 0.00 0.00 In Progress 6/30/2025 None N/A Collaborating with CDD. Project currently awaiting CDD's completion
of RFP. RFP just went out
10/21/2024. CWP update from
Council may turn this into a Urban
Forest Master Plan.
FY25 Public works 827 Bldg Maint City Hall 750.025 ‐ Special Maintenance 100 ‐87‐827 ‐ General Fund‐Facilities and Fleet‐Bldg Maint City Hall
2,000.00 0.00 0.00 Not Started 6/30/2025 None N/A Burglar Alarm Upgrades FY25 Public works 828 Bldg Maint Library 750.025 ‐ Special Maintenance 100 ‐87‐828 ‐ General Fund‐Facilities and Fleet‐Bldg Maint Library
45,000.00 0.00 0.00 In Progress 6/30/2025 None N/A Library HVAC FY25 Public works 829 Bldg Maint Service
Center
750.025 ‐ Special Maintenance 100 ‐87‐829 ‐ General Fund‐Facilities and Fleet‐Bldg Maint Service Center
2,000.00 297.09 0.00 Not Started 6/30/2025 None N/A Burglar Alarm Upgrades FY24 Public works 830 Bldg Maint Quinlan
Center
750.025 ‐ Special Maintenance 100 ‐87‐830 ‐ General Fund‐Facilities and Fleet‐Bldg Maint Quinlan Center
79,174.00 8,955.65 0.00 Not Started 6/30/2025 None N/A Security project FY24 Public works 831 Bldg Maint Senior
Center
750.025 ‐ Special Maintenance 100 ‐87‐831 ‐ General Fund‐Facilities and Fleet‐Bldg Maint Senior Center
123,675.00 0.00 0.00 Not Started 12/31/2025 None N/A Funds are allocated to replace kitchen HVAC unit.
FY25 Public works 832 Bldg Maint
McClellan Ranch
750.025 ‐ Special Maintenance 100 ‐87‐832 ‐ General Fund‐Facilities and Fleet‐Bldg Maint McClellan Ranch
2,000.00 0.00 0.00 Not Started 12/31/2024 None N/A Burglar Alarm Upgrades FY25 Public works 833 Bldg Maint Monta
Vista Ct
750.025 ‐ Special Maintenance 100 ‐87‐833 ‐ General Fund‐Facilities and Fleet‐Bldg Maint Monta Vista Ct
2,000.00 0.00 0.00 Not Started 6/30/2025 None N/A Burglar Alarm Upgrades FY23 Public works 836 Bldg Maint Sports
Center
750.025 ‐ Special Maintenance 570 ‐87‐836 ‐ Sports Center‐Facilities and Fleet‐Bldg Maint Sports Center
45,705.00 20,169.00 0.00 In Progress 12/31/2025 None N/A HVAC repair (in progress), raquetball court (November 2024)
FY25 Public works 838 Comm Hall Bldg
Maint
750.025 ‐ Special Maintenance 100 ‐87‐838 ‐ General Fund‐Facilities and Fleet‐Comm Hall Bldg Maint
2,000.00 0.00 0.00 Not Started 6/30/2025 None N/A Burglar Alarm Upgrades FY22 Public works 844 Traffic Engineering 750.163 ‐ VMT to LOS Standards 100 ‐88‐844 ‐ General Fund‐Transportation‐ Traffic Engineering
30,637.00 10,800.26 19,776.97 In Progress 6/30/2025
FY23 Public works 844 Traffic Engineering 750.219 ‐ CWP Bicycle Facilities 100 ‐88‐844 ‐ General Fund‐Transportation‐ Traffic Engineering
50,000.00 0.00 0.00 In Progress 6/30/2025 None N/A No progress since last quarterly report.
FY23 Public works 844 Traffic Engineering 750.231 ‐ SC Corridor Vision Study 100 ‐88‐844 ‐ General Fund‐Transportation‐ Traffic Engineering
154,079.00 151,968.63 0.00 In Progress 6/30/2025 None N/A FY23 Public works 844 Traffic Engineering 750.242 ‐ AC2 Traffic Monitoring 100 ‐88‐844 ‐ General Fund‐Transportation‐ Traffic Engineering
42,975.00 0.00 42,975.00 Completed 6/30/2026 Other Apple Donation Funds encumbered. Waiting for invoices. Completed for this FY.
FY25 Public works 844 Traffic Engineering 750.243 ‐ CWP Active Transportation Plan
100‐88‐844 ‐ General Fund‐Transportation‐
Traffic Engineering
330,000.00 0.00 0.00 In Progress 6/30/2025 Grant TDA3
FY23 Public works 853 Storm Drain Fee 750.063 ‐ Rainwater Capture 230 ‐81‐853 ‐ Env Mgmt Cln Crk Strm Drain‐ Environmental Programs‐Storm Drain Fee
28,207.00 6,634.62 9,072.44 In Progress Ongoing annual project
Other Funded by 2019 Clean
Water and Storm
Protection parcel fee.
This will be going away after this FY
due to expiration of rebate matching
agreement with Valley Water as part
of cost cutting to allow parcel fee
revenues to fund more of the basic
compliance and infrstructure
maintenance needs.
FY20 Public works 854 General Fund
Subsidy
750.065 ‐ CUSD Joint Use Cost Share 230 ‐81‐854 ‐ Env Mgmt Cln Crk Strm Drain‐ Environmental Programs‐General Fund
Subsidy
0.00 17,672.77 0.00 In Progress Ongoing annual
purchase
None N/A This funds line 45 ‐ 750.065 ‐ CUSD
Joint Use Cost Share. We cannot use
collected APN fees to offset costs for
another fee‐payer.