Attachment B – May 2025 Future Agenda Item List
# Requested Item Requestor/
Seconder
Date
Requested Recommendation
Date
Council
Approved
1 An action item to add the City Hall Renovation and City Hall Annex to the Fiscal Year (FY) 2025-26 Capital
Improvement Programs (CIP) projects list.
Requestor:
Chao
Seconder:
Moore
7/9/24
added by
email
With the City Hall item
being added to the final
list for the FY 25-27 City
Work Program, staff
recommends removing
this item from this list.
2/4/25
2 Consider a policy to provide access to documents made available for closed sessions ahead of time with proper security measures. Accordingly, Councilmembers can read the materials before and after a closed session.
Requestor:
Chao
Seconder:
Moore
At 7/16/24
Council
meeting
This may be added as part
of the Council Procedure
Manual revisions. Staff
recommends removing
this item from this list.
3 Review the Cupertino City Council Procedures Manual Requestor:
Chao
Seconder:
Moore
At 12/3/24
Council
meeting
Staff recommends
removing this item as this
is currently underway.
4 Review the architectural standards for 5G towers Requestor:
Wang
Seconder:
Chao
At 12/17/24
Council
Meeting
Staff recommends
removing this item as this
item was added to the
final list for the FY 25-27
City Work Program.
5 Study session to discuss the policy for the Capital
Improvement Project (CIP) approval process
Requestor:
Chao
At 3/18/25
Council
Meeting
Staff recommends
removing this item as
Council discussed the
development of the FY 25-
26 CIP and five-year plan
at the April 2 Council
meeting.
Attachment B – May 2025 Future Agenda Item List
# Requested Item Requestor/
Seconder
Date
Requested Recommendation
Date
Council
Approved
6 Reactivate the Legislative Review Committee Requestor:
Chao
At 12/17/24
Council
meeting
Staff recommends
removing this item as
Council created a
legislative subcommittee
at the March 18 City
Council meeting.
2/4/2025
approved
by council
to agendize
7 Reactivate the Economic Development Committee (EDC) Requestor:
Chao
At 12/17/24
Council
Meeting
Staff recommends
removing this item as
Council voted to
reactivate the EDC and is
holding the second
reading on April 15.
2/4/2025
approved
by council
to agendize
8 Introduce and conduct first reading of Ordinance No. 25- ____ of Municipal Code Amendments regarding vehicle
parking restrictions.
“I would like to propose a minor modification to the Muni Code for parking to address the issue that a vehicle could occupy the same section of a public street 24x7 as long as they move the vehicle by 6 inches. This is against the
original intent of the Muni Code 11.24.130. I have included relevant Muni Code sections from Mountain View and
Sunnyvale, in addition to Cupertino's Muni Code below.
We could consider the two options:
- Mountain View's version: Any vehicle must be
moved at least one thousand (1000) feet
(approximately two-tenths (2/10) of a mile) from its
current location and may not return to the same
parking spot for at least twenty-four (24) hours after
its departure.
Requestor:
Chao
3/20/25
added by
email
This item is being
discussed on May 6, 2025.
Attachment B – May 2025 Future Agenda Item List
# Requested Item Requestor/
Seconder
Date
Requested Recommendation
Date
Council
Approved
- Sunnyvale's version: Pushing or moving a vehicle a
short distance will not be considered compliance
with this section. Additionally, successive acts of
parking shall be presumed to be a single act of
parking within the meaning of this section when the
vehicle is moved merely for the purpose of avoiding
the parking limitations prescribed by this section.
I hope that such minor modification could be considered in a timely manner.
9 Study session on multi-family apartments converting to student housing (MOTION: Chao moved and Moore
seconded to add the following item to a future agenda: A study session on the multifamily apartment conversion to student housing issue, and whether the City can do it;
include existing proposed bills on student housing and
comparisons to municipal codes on student housing in
other jurisdictions, such as San Francisco and Berkeley; and consider a potential ordinance for student housing, so the City has control of its use and impact. The motion passed with the following vote: Ayes: Chao, Moore, Fruen, Mohan, and Wang. Noes: None. Abstain: None. Absent: None.)
Requestor:
All
At 4/2/25
Council
Meeting
Staff is working on
agendizing this discussion
at the earliest available
meeting date.
4/2/2025
approved
by council
to agendize
10 An Informational Memorandum on the contracts signed by the City in the past year. Ideally, include the purpose, the department and the contract duration and the dollar
amount. If this request would need to be added to the info memo TBD list to get majority support. A monthly
report on new contract signed or renewed would be quite helpful going forward too.
Requestor:
Chao
4/4/25
added by
email
This info memo will be
published in May 2025.
Attachment B – May 2025 Future Agenda Item List
# Requested Item Requestor/
Seconder
Date
Requested Recommendation
Date
Council
Approved
11 Restore the previous responsibilities of the Audit
Committee
(Motion: An action item to restore the Audit Committee’s previous responsibilities. The motion passed with the
following vote: Ayes: Chao, Moore, and Wang. Noes: Fruen and Mohan. Abstain: None. Absent: None).
Requestor:
Chao
At 12/17/24
Council
Meeting
On 2/4/25 Council moved
to agendize this item as
soon as appropriate.
2/4/25
approved
by council
to agendize
12 For transportation projects and added lane reductions to fall under the jurisdiction of the Planning Commission
(Motion: An action item to expand the Responsibility for the Planning Commission to add small cell issues and
transportation issues, such as traffic demand management (TDM), intersection reconfiguration, lane reduction, etc. (and perhaps to rename it the Planning and Transportation Commission. The motion passed with the following vote:
Ayes: Chao, Moore, and Wang. Noes: Fruen and Mohan.
Abstain: None. Absent: None).
Requestor:
Wang
Seconder:
Chao
At 12/17/24
Council
Meeting
On 2/4/25 Council moved
to agendize this item as
soon as appropriate.
2/4/25
approved
by council
to agendize
13 A study session to consider regulations on sound
amplification devices in parks (Motion: A friendly
amendment was approved to hold a study session on this
item. Add this item to an agenda: Amend CMC Section
13.04.120 Use of Park Property “No person in the park shall do any of the following: … 1. Use any system for
amplifying sounds, whether for speech or music or
otherwise, unless an exclusive use permit is first secured,” as… “No person in a park shall do any of the following: …
1. Use any system for amplifying sounds, whether for
speech or music or otherwise, in an unreasonable loud
manner, unless an exclusive use permit is for secured,” where the definition of “unreasonably loud manner” means Requestor:
Moore
Seconder:
Chao
At 9/17/24
Council
meeting
On 2/4/25 Council moved
to agendize this study
session as soon as
appropriate.
2/4/25
approved
by council
to agendize
Attachment B – May 2025 Future Agenda Item List
# Requested Item Requestor/
Seconder
Date
Requested Recommendation
Date
Council
Approved
“the volume of sound in the use or operation of any sound application equipment if such sound can be heard by a
person from fifty (50) or more feet from the source of the amplification” (as defined in Oakland Muni Code)
14 Guidelines and Procedures regarding Proclamations and Certificates (Motion: A friendly amendment was approved to agendize this item as appropriate.)
Requestor:
Chao
1/15/25
added by
email.
Email
attached
below.
On 2/4/25 Council moved
to agendize this item as
soon as appropriate.
2/4/25
approved
by council
to agendize
15 Receive update and review the Active Transportation Plan Requestor:
Wang,
Seconder:
Chao
4/17/25
added by
email
Council can either:
1. Agendize this
discussion
2. Remove from this list
16 Consider Finch Property for potential purchase or other partnership with CUSD. This includes:
• Information about the Finch Property itself
• Any communication about the Finch Property from
CUSD
• The info memo on the current balance and estimated
future parkland impact fee.
Requestor:
Chao
3/20/25
added by
email
On 4/15/25 Council moved
to agendize this item as
soon as possible to
consider the Finch
property for potential
purchase or other form of
partnership with CUSD.
4/15/25
approved
by council
to agendize
17 Get some clarity on the total expenses for the sister and friendship cities. These are valuable programs for the city, but we should be cognizant of the expenses so far and
going forward (in the budget).
“Will someone please provide a cost update prior to the Sister/Friendship city Policy Agenda item, to the following Requestor:
Moore,
Seconder:
Chao
4/14/25
added by
email
An info memo will be
published on this topic.
Attachment B – May 2025 Future Agenda Item List
# Requested Item Requestor/
Seconder
Date
Requested Recommendation
Date
Council
Approved
table (below) provided in October 10, 2023 Supplemental Materials to the October 10, 2023 agenda item, to include:
• Friendship City costs (gifts, staff time?), the table only has Sister Cities.
• Provide Actual Staff costs to manage the program so
that we can compare them with the budgeted amount.
If possible, by Sister or Friendship city.
o Staff costs of meeting with the delegations which
includes a presentation by the City Manager, slide
show, City Staff support, City photographer, City
Staff guided tour of the library, Community Hall,
and City Hall.
o Staff attendance at various Sister City and
Friendship City events (Bell ringing for Peace, for
example)
o Staff time making proclamations, speeches for
Mayor etc.
o Staff free Advertising costs such as promotional
videos, this requires staff time to write a script,
video edit, post the videos etc. Here are examples:
o https://www.youtube.com/watch?v=b5zyfVVrQhs
o https://www.youtube.com/watch?v=wwlHxT5-f9I
• Provide travel costs whether covered by the city or not (we should know if individuals are traveling to cities
paid for by a Friendship or Sister City) and if it was for staff or a councilmember. The staff or councilmember
would have to report the costs covered by the Sister or Attachment B – May 2025 Future Agenda Item List
# Requested Item Requestor/
Seconder
Date
Requested Recommendation
Date
Council
Approved
Friendship City and the city would have a record of
what costs were covered.
• How many of the 18 free facility uses were used and for how many hours? The budgeted amount should be the
max. cost? 18 x 4 sister cities x Number of Hours x Cost per hour? I mention this because the policy is very
vague surrounding the uses.
• Any costs I may be missing?
Please repeat the process for FY 23-24 and FY 24-25 so
far. We have had no update since 2023. Please indicate
which Sister/Friendship City the costs are for with a
total for each.”