CITY COUNCIL STAFF REPORT
Meeting: May 15, 2025
Subject
Public Hearing Pursuant to Government Code Section 3502.3 to Receive a Report on City of Cupertino Vacancies, and Recruitment and Retention Efforts.
Recommended Action
Receive the informational report on City of Cupertino Vacancies, and Recruitment and Retention Efforts Pursuant to Government Code Section 3502.3.
Background
As part of the FY 2024-25 Mid-Year Financial Report on March 4, 2024. City staff informed City Council of vacancy reporting requirements ahead of budget adoption. Assembly Bill ("AB") 2561, codified in Government Code section 3502.3, passed in 2024, and requires public agencies to hold a public hearing to address the status of job vacancies prior to the adoption of the upcoming final budget. During this public hearing, the City must present information on the status of vacancies and the City's recruitment and retention efforts. If necessary, the City will identify necessary changes to policies, procedures, or recruitment activities that may lead to obstacles in the hiring process. This public hearing will ensure compliance with the new law.
Reasons for Recommendation
Assembly Bill (“AB”) 2561, passed in 2024, requires public agencies to hold a public hearing to address the status of job vacancies prior to the adoption of the upcoming final budget. Staff will present the following required information at the public hearing:
The status of vacancies at the City of Cupertino.
Information on the City of Cupertino’s recruitment and retention efforts.
Obstacles in the City of Cupertino's policies, procedures, and recruitment activities that may create challenges in the hiring process.
Based on the findings, staff recommends that Council receive the informational report on City of Cupertino Vacancies, and Recruitment and Retention Efforts Pursuant to Government Code Section 3502.3.
As of April 14, 2025, there are no bargaining units with a vacancy rate exceeding 20%. If the number of job vacancies within a single bargaining unit meets or exceeds 20% of the total number of authorized full-time positions, the staff presentation will also include the following information:
The total number of job vacancies within the bargaining unit.
The total number of applicants for vacant positions within the bargaining unit.
The average number of days to complete the hiring process from when a position is posted.
Opportunities to improve compensation and other working conditions.
Bargaining Unit
Total
Positions
Vacant
Positions
Vacancy Rate As of 4/14/2025
Cupertino Employees’ Association (CEA)/IFPTE Local 21
72 8
11.1%
Operating Engineers Local No. 3 Union, AFL-CIO (OE3)
52 5
9.6%
Unrepresented Management/Appointed Employees
78 8
10.3%
TOTAL (Does not include 5 Council positions)
202
21 10.4%
Sustainability Impact
No sustainability impact.
Fiscal Impact
No fiscal impact.
City Work Program (CWP) Item/Description
None
California Environmental Quality Act
No California Environmental Quality Act impact.
_____________________________________
Prepared by: Vanessa Guerra, Human Resources Manager
Reviewed by: Kristina Alfaro, Director of Administrative Services Floy Andrews, City Attorney
Approved for Submission by: Tina Kapoor, Acting City Manager Attachments:
A – Assembly Bill 2561