CITY COUNCIL STAFF REPORT
SUPPLEMENTAL 1
Meeting: May 20, 2025
Agenda Item #20
Subject
Accept the City Manager’s Third Quarter Financial Report for Fiscal Year 2024-25
Recommended Action
1. Accept the City Manager’s Third Quarter Financial Report for Fiscal Year 2024-25
2. Adopt Resolution No. 25-XXX approving Budget Modification No. 2425-390, decreasing appropriations by $(157,425) and increasing estimated revenues by $5,411,435.
Background:
Staff’s responses to questions received from councilmembers are shown in italics.
Q1: I see that the Q3 update for the work program is published as an info memo separately.
The Q3 update for CIP is included in the Q3 financial report, but that the Q3 update of the work program. That seems to be inconsistent.
Please include the Q3 update for the work program too.
Staff Response: Staff had considered whether to include the City Work Program (CWP) update with the quarterly financial report and decided to keep it separate primarily because the timing for the quarterly updates for the CWP may not always align with the quarterly financial reports , such as during the mid-cycle prioritization process, or the Q4 update, which typically does not happen with the financial report.
Q2: Please provide a list of vacant positions, the budgeted amount, the date they have become vacant and whether there are plans to fill the position. The report from May 15 council meeting only gave the percentage of vacant positions in each employee association.
Staff Response:
2 Position Class Title
(Working Title)
Budgeted
Amount FY25
(Employee rate at time of
separation or EE+1, Step 3)
Date
Vacant Status Department
Budget Manager
(Proposed Budget Request
to overfill with Asst.
Director)
$294,546 7/13/2024
Awaiting for new
Asst Director to be
approved
Administrative
Services
Management Analyst
(overfilling Account Clerk
I/II)
$134,882 1/11/2025 Recruitment Posted
2/14/2025
Administrative
Services
City Attorney $396,528 2/23/2025 Currently Contracted
Out
City Attorney’s
Office
Associate Planner $211,924 4/1/2023 Recruitment Posted
4/14/2025
Community
Development
Code Enforcement
Officer $172,111 6/9/2022 Plan to re-post
Community
Development
Planning Manager $285,947 5/3/2023
Housing Manager,
Proposed Budget
Request to underfill
Asst. Housing Coord
Awaiting new Asst
Housing Coord to be
approved
Community
Development
Associate Planner $201,727 4/5/2025 Recruitment posted
4/14/2025
Community
Development
Senior Planner $211,924 6/9/2022 Recruitment posted
4/14/2025
Community
Development
Senior Code Enforcement
Officer $202,425 1/10/2024 Pending
Community
Development
Assistant City Manager $461,876 6/8/2024
Recruitment posted
4/2025 - Executive
Recruiter. This has
been paused as of
May 14, 2025.
City Manager’s
Office
Senior Office Assistant $136,964 7/1/2023 Plan to post City Manager’s Office
Assistant Engineer $210,591 4/27/2024 Pending Public Works Maintenance Worker I/II $137,675 10/21/202
4 Recruitment posted
4/25/2025 Public Works
Maintenance Worker I/II $152,675 12/30/202
4 Recruitment posted
4/25/2025 Public Works
Maintenance Worker I/II $125,581 2/18/2025 Recruitment posted 4/25/2025 Public Works
3 Position Class Title
(Working Title)
Budgeted
Amount FY25
(Employee rate at time of
separation or EE+1, Step 3)
Date
Vacant Status Department
Maintenance Lead $179,755 3/4/2025 Posting 5/22/25 Public Works Administrative Assistant $163,404 3/24/2025 Recruitment posted 4/28/2025 Public Works
Public Works Project
Manager $241,448 11/1/2024 Position filled 4/28/25 Public Works Maintenance Lead $179,755 4/5/2025 Posting 5/22/25 Public Works Recreation Manager
(Previously Emergency
Services Analyst)
$219,902 5/11/2024
Will post after
Assistant Dir of P&R
is hired
Parks and Recreation
Assistant Director of
Parks and Recreation
(Previously Emergency
Manager)
$284,233 1/31/2025 Posting week of
5/26/25 Parks and Recreation
Attachments Provided with Original Staff Report:
A – FY 2024-25 Third Quarter Financial Report
B – Draft Resolution
C – Description of Budget Transfers as of March 31, 2025 D – FY 2024-25 Third Quarter Recommended Adjustments
E – FY 2024-25 Third Quarter Special Projects Update as of March 31, 2025 F – Competitive and Non-Competitive Citywide Grants Tracking G – Capital Improvement Program Project Status
Attachments Provided with Supplemental Report:
H– Updated Special Projects - Based on Special Project Policy
FY 2024-25 Third Quarter Special Projects Attachment H
FY
Added
Department Program Base And Detail
Account With
Detail
Description
Full Org Set Code And
Description
Amended
Budget
Actual
Amount
(Expenses)
Encumbrances Status Estimated
Completion
Outside
Funding
Sources
(Grant,
Other, or
None)
Grant or Outside
Funding Source
FY24 Administration 120 City Manager 750.239 ‐ PR & Strategic Comm Strategy
100‐12‐120 ‐ General Fund‐City
Manager‐City Manager
127,400.00 0.00 0.00 Cancelled 6/30/2026 None N/A
FY24 Administration 120 City Manager 750.245 ‐ CWP Rise Const Stakeholder Engmt
100‐12‐120 ‐ General Fund‐City
Manager‐City Manager
100,000.00 0.00 0.00 In Progress 6/30/2025 None N/A
FY20 Community development 702 Mid Long Term
Planning
750.032 ‐ General Plan 100 ‐71‐702 ‐ General Fund‐Planning‐ Mid Long Term Planning
239,805.
00 0.00 0.00 In Progress Ongoing None N/A
FY17 Community development 702 Mid Long Term
Planning
750.090 ‐
Residential/Mixed Use
Design
100‐71‐702 ‐ General Fund‐Planning‐
Mid Long Term Planning
194,922.00 0.00 0.00 In Progress Summer 2025 None N/A
FY22 Community development 702 Mid Long Term
Planning
750.101 ‐ CWP RHNA and
Gen Plan Update
100‐71‐702 ‐ General Fund‐Planning‐
Mid Long Term Planning
422,564.00 87,426.42 337,063.55 Completed Sep 2024 None N/A Community development 702 Mid Long Term
Planning
750. 102 ‐ CWP Sign
Ordinance Update
100‐71‐702 ‐ General Fund‐Planning‐
Mid Long Term Planning
200,000.00 0.00 0.00 Not Started Spring 2025 None N/A
FY22 Community development 702 Mid Long Term
Planning
750.135 ‐ Laserfiche
planning map scanning
100‐71‐702 ‐ General Fund‐Planning‐
Mid Long Term Planning
726.00 0.00 0.00 In Progress Winter 2026 None N/A
FY24 Community development 702 Mid Long Term
Planning
750.235 ‐ CWP Tree List 100‐ 71‐702 ‐ Gener al Fund‐Planning‐ Mid Long Term Planning
50,000.00 0.00 0.00 In Progress June 2025 None N/A
FY23 Community development 705 Economic
Development
750.179 ‐ Econ Dev
Strategy Outreach
100‐71‐705 ‐ General Fund‐Planning‐
Economic Development
20,000.00 0.00 0.00 Not Started None N/A
FY 2024-25 Third Quarter Special Projects
FY
Added
Department Program Base And Detail
Account With
Detail
Description
Full Org Set Code And
Description
Amended
Budget
Actual
Amount
(Expenses)
Encumbrances Status Estimated
Completion
Outside
Funding
Sources
(Grant,
Other, or
None)
Grant or Outside
Funding Source
FY24 Community development 705 Economic
Development
750.230 ‐ Business
Continuity Resilience
100‐71‐705 ‐ General Fund‐Planning‐
Economic Development
310,487.00 0.00 0.00 Not Started 6/30/2025 Grant This is the Cal OES grant that was received in 2022,
which was originally
$1million. This grant does
not appear on the grants
tracking sheet.
Information Services 308 Applications 750.181 ‐ ERP (Phase II) 100 ‐32‐308 ‐ General Fund‐I&T Applications‐Applications
69,166. 00 0.00 0.00
FY23 Information Services 308 Applications 750.183 ‐ ACA Guide & Wrapper
100‐32‐308 ‐ General Fund‐I&T
Applications‐Applications
25,000.00 0.00 25,000.00 In Progress 6/30/2025 None N/A FY23 Information Services 308 Applications 750.184 ‐ Accela Roadmap 100 ‐32‐308 ‐ General Fund‐I&T Applications‐Applications
23,000.00 0.00 23,000.00 In Progress 6/30/2025 None N/A FY21 Information Services 308 Applications 750.236 ‐ Project Dox 100‐ 32‐308 ‐ General Fund‐I&T Applications‐Applications
394.00 393.75 0.00 Completed 8/1/2024 None N/A
Information Services 308 Applications 750.237 ‐ ERP (Phase III) 100‐ 32‐308 ‐ Gener al Fund‐I&T Applications‐Applications
2,500,000.00 0.00 0.00
FY22 Information Services 986 GIS 750.166 ‐ AR McClellan Ranch
610‐35‐986 ‐ Innovation & Technology‐
I&T GIS‐GIS
11,333.00 11,333.32 0.00 Completed 12/30/2024 None N/A
FY23 Information Services 986 GIS 750.212 ‐ Laserfiche Scanning
610‐35‐986 ‐ Innovation & Technology‐
I&T GIS‐GIS
4,099.00 0.00 4,098.54 Completed 9/30/2024 None N/A
FY24 Information Services 986 GIS 750.238 ‐ VR Decarb 610 ‐35‐986 ‐ Innovation & Technology‐ I&T GIS‐GIS
112,002.00 45,810.93 67,900.25 In Progress 6/30/2025 Grant Silcon Valley Clean Energy (fully funded by Gr
ant)
FY24 Public works 122 Sustainability
Division
750.025 ‐ Special
Maintenance
100‐81‐122 ‐ General Fund‐
Environmental Programs‐Sustainability
Division
10,000.00 0.00 0.00 Not Started 6/30/2025 None N/A
FY22 Public works 122 Sustainability
Division
750.106 ‐ Electric Cooking
Workshop Series
100‐81‐122 ‐ General Fund‐
Environmental Programs‐Sustainability
Division
6,400.00 0.00 0.00 In Progress 6/30/2025 None N/A
FY24 Public works 122 Sustainability
Division
750.176 ‐ Climate AP
Vision Summary Doc
100‐81‐122 ‐ General Fund‐
Envir
onmental Programs‐Sustainability
Division
10,000.00 0.00 0.00 In Progress 6/30/2025 None N/A
Attachment H
FY 2024-25 Third Quarter Special Projects
FY
Added
Department Program Base And Detail
Account With
Detail
Description
Full Org Set Code And
Description
Amended
Budget
Actual
Amount
(Expenses)
Encumbrances Status Estimated
Completion
Outside
Funding
Sources
(Grant,
Other, or
None)
Grant or Outside
Funding Source
FY24 Public works 122 Sustainability
Division
750.223 ‐ CWP
Electrification Study
100‐81‐122 ‐ General Fund‐
Environmental Programs‐Sustainability
Division
96,057.00 29,477.12 6,630.55 In Progress 6/30/2025 None N/A FY24 Public works 801 Resources
Recovery
750.025 ‐ Special
Maintenance
520‐81‐801 ‐ Resource Recovery‐
Environmental Programs‐Resources
Recovery
20,000.00 0.00 0.00 Not Started 6/30/25 None This amount comes from Fund 520 with no impact to
General Fund.
FY24 Public works 801 Resources
Recovery
750.041 ‐ HHW and
PaintCare
520‐81‐801 ‐ Resource Recovery‐
Envir onmental Programs‐Resources
Recovery
161,010.00 150,878.37 0.00 In Progress Ongoing annual project
Other In previous years received
funding from landfill fees
which are earmarked for
this supplementation use
in 303‐312. No impact to
General Fund.
FY21 Public works 801 Resources
Recovery
750.084 ‐ Single Use
Plastics Ordinance
520‐81‐801 ‐ Resource Recovery‐
Environmental Programs‐Resources
Recovery
94,544.
00 (420.00) 91,494.30 In Progress 1/31/2026 None No impact to General Fund.
FY22 Public works 801 Resources
Recovery
750.137 ‐ SB1383
Procurement
Requirements
520‐81‐801 ‐ Resource Recovery‐
Environmental Programs‐Resources
Recovery
205,653.00 0.00 0.00 In Progress Ongoing annual
project
Grant CalRecycle grant funds are
paying for compost
brokering to meet the
SB1383 procurement
requirement.
FY22 Public works 801 Resources
Recovery
750.174 ‐ New Lndfill
Agrmnt/Solid Wst con
520‐81‐801 ‐ Resource Recovery‐
Envir
onmental Programs‐Resources
Recovery
103,542.00 32,629.62 39,296.63 In Progress 8/31/2025 None No impact to General Fund.
FY20 Public works 802 Non Point
Source
750.064 ‐ Low Income
Cost Share
230‐81‐802 ‐ Env Mgmt Cln Crk Strm
Drain‐Environmental Programs‐Non
Point Source
2,000.00 0.00 0.00 In Progress Ongoing None N/A
Attachment H
FY 2024-25 Third Quarter Special Projects
FY
Added
Department Program Base And Detail
Account With
Detail
Description
Full Org Set Code And
Description
Amended
Budget
Actual
Amount
(Expenses)
Encumbrances Status Estimated
Completion
Outside
Funding
Sources
(Grant,
Other, or
None)
Grant or Outside
Funding Source
FY20 Public works 802 Non Point
Source
750.065 ‐ CUSD Joint Use
Cost Share
230‐81‐802 ‐ Env Mgmt Cln Crk Strm
Drain‐Environmental Programs‐Non
Point Source
8,707.00 17,672.77 0.00 In Progress Ongoing None N/A
FY23 Public works 844 Traffic
Engineering
750.040 ‐ Planned
Transportation Project
100‐88‐844 ‐ General Fund‐
Transportation‐Traffic Engineering
2,788.00 2,565.00 222.50 Completed 6/30/2025
FY22 Public works 844 Traffic
Engineering
750.163 ‐ VMT to LOS
Standards
100‐88‐844 ‐ Gener al Fund‐
Transportation‐Traffic Engineering
30,637.00 30,538.93 (0.00) Completed 6/30/2025
FY23 Public works 844 Traffic
Engineering
750.219 ‐ CWP Bicycle
Facilities
100‐88‐844 ‐ General Fund‐
Transportation‐Traffic Engineering
50,000.00 0.00 0.00 In Progress 6/30/2025 None N/A
FY23 Public works 844 Traffic
Engineering
750.231 ‐ SC Corridor
Vision Study
100‐88‐844 ‐ General Fund‐
Transportation‐Traffic Engineering
154,079.00 151,968.63 0.00 Completed 6/30/2025 None N/A FY23 Public works 844 Traffic
Engineering
750.242 ‐ AC2 Traffic
Monitoring
100‐88‐844 ‐ General Fund‐
Transportation‐Traffic Engineer ing
42,975.00 780.00 42,195.00 Completed 6/30/2026 Other Apple Donation FY25 Public works 844 Traffic
Engineering
750.243 ‐ CWP Active
Transportation Plan
100‐88‐844 ‐ General Fund‐
Transportation‐Traffic Engineering
330,000.00 282.50 299,717.50 In Progress 6/30/2025 Grant TDA3 FY23 Public works 853 Storm Drain
Fee
750.063 ‐ Rainwater
Capture
230‐81‐853 ‐ Env Mgmt Cln Crk Strm
Drain‐Environmental Programs‐Storm
Drain Fee
28,207.00 6,634.62 9,072.44 In Progress Ongoing annual project
Other Funded by 2019 Clean
Water and Storm
Pr
otection parcel fee.
Attachment H
FY 2024-25 Third Quarter Special Projects Attachment H
FY
Added
Department Program Base And Detail
Account With
Detail
Description
Full Org Set Code And
Description
Amended
Budget
Actual
Amount
(Expenses)
Encumbrances Status Estimated
Completion
Outside
Funding
Sources
(Grant,
Other, or
None)
Grant or Outside
Funding Source
FY20 Recreation services 632 Comm
Outreach & Neigh
Watch
750.056 ‐ Neighborhood
Engagement
100‐65‐632 ‐ General Fund‐
Community Services‐Comm Outreach
& Neigh Watch
56,781.00 23,562.29 0.00 Completed 9/30/2024 Grant California Volunteers Local Governments: Connecting
Neighbors to Neighbors
(This specific GL is only the
materials portion of the
grant)
FY24 Recreation services 632 Comm
Outreach & Neigh
Watch
750.227 ‐ CWP Public
Safety res/com areas
100‐65‐632 ‐ Gener
al Fund‐
Community Services‐Comm Outreach
& Neigh Watch
10,000.00 300.00 0.00 In Progress 6/30/2025 None N/A
FY24 Recreation services 633 Disaster
Preparedness
750.230 ‐ Business
Continuity Resilience
100‐65‐633 ‐ General Fund‐
Community Services‐Disaster
Preparedness
500,000.00 0.00 0.00 Not Started 6/30/2024 Grant This is the Cal OES grant that was received in 2022,
which was originally
$1million. This grant does
not appear on the gr ants
tracking sheet.
FY23 Recreation services 633 Disaster
Preparedness
750.240 ‐ MRC Rise 100 ‐65‐633 ‐ General Fund‐
Community Services‐Disaster
Preparedness
2,194.00 1,176.24 0.00 Completed 9/30/2024 Grant National Association of City and County Health Officials
(NACCHO) Respond,
Innovate, Sustain, and
Equip (RISE) Awards