Special Projects as Defined in City Council Special Projects Policy Attachment AE # FY
Added
Department Program Base And Detail
Account With Detail
Description
Full Org Set Code
And Description
Amended
Budget
Actual Amount
(Expenses)
Encumbrances Status Estimated
Completion
Outside Funding
Sources (Grant,
Other, or None)
Grant or Outside
Funding Source
Notes (e.g., carried over to
next fiscal year)
50 FY24 Administration 120 City Manager 750.239 ‐ PR & Strategic Comm Strategy
100‐12‐120 ‐ General Fund‐City
Manager‐City Manager
127,400.00 0.00 0.00 Cancelled 6/30/2026 None N/A Defund This project was canceled in 2024 and
was intended to be defunded in Q3.
Staff recommends defunding at year
d k h ti d i51 FY23 Community
development
705 Economic
Development
750.179 ‐ Econ Dev Strategy
Outreach
100‐71‐705 ‐ General Fund‐
Planning‐Economic
Development
20,000.00 0.00 0.00 Not Started None N/A Defund
Economic Development projects are
being funded through the FY 25‐27
CWP. This project can be defunded.
52 FY24 Community
development
705 Economic
Development
750.230 ‐ Business Continuity
Resilience
100‐71‐705 ‐ General Fund‐
Planning‐Economic
Development
310,487.00 0.00 0.00 Not Started 6/30/2025 Grant This is the Cal OES grant that was received in 2022, which was
originally $1million. This grant
does not appear on the grants
Do not defund, these are grant funds
that can still be used.
About $175k previously used for sm‐
53 FY22 Information Services 986 GIS 750.166 ‐ AR McClellan Ranch 610 ‐35‐986 ‐ Innovation & Technology‐I&T GIS‐GIS
11,333.00 11,333.32 0.00 Completed 12/30/2024 None N/A
54 Information Services 308 Applications 750.181 ‐ ERP (Phase II) 100 ‐32‐308 ‐ General Fund‐I&T Applications‐Applications
69,166.00 0.00 0.00 Cancelled
55 FY23 Information Services 308 Applications 750.183 ‐ ACA Guide & Wrapper
100‐32‐308 ‐ General Fund‐I&T
Applications‐Applications
25,000.00 0.00 25,000.00 In Progress 6/30/2025 None N/A 56 FY23 Information Services 308 Applications 750.184 ‐ Accela Roadmap 100 ‐32‐308 ‐ General Fund‐I&T Applications‐Applications
23,000.00 0.00 23,000.00 In Progress 6/30/2025 None N/A 57 FY23 Information Services 986 GIS 750.212 ‐ Laserfiche Scanning 610 ‐35‐986 ‐ Innovation & Technology‐I&T GIS‐GIS
4,099.00 0.00 4,098.54 Completed 9/30/2024 None N/A
58 FY21 Information Services 308 Applications 750.236 ‐ Project Dox 100 ‐32‐308 ‐ General Fund‐I&T Applications‐Applications
394.00 393.75 0.00 Completed 8/1/2024 None N/A
59 Information Services 308 Applications 750.237 ‐ ERP (Phase III) 100 ‐32‐308 ‐ General Fund‐I&T Applications‐Applications
2,500,000.00 0.00 0.00
60 FY24 Information Services 986 GIS 750.238 ‐ VR Decarb 610 ‐35‐986 ‐ Innovation & Technology‐I&T GIS‐GIS
112,002.00 45,810.93 67,900.25 In Progress 6/30/2025 Grant Silicon Valley Clean Energy (fully funded by Grant)
61 FY24 Information Services 305 Video 900.995 ‐ Special Projects ‐
CDD/I&T
100‐31‐305 ‐ General Fund‐I&T
Video‐Video
1,242,675.00 20,427.33 1,102,479.49 In Progress 6/30/2025 0.00 0.00 49 FY24 Public works 122 Sustainability
Division
750.176 ‐ Climate AP Vision
Summary Doc
100‐81‐122 ‐ General Fund‐
Environmental Programs‐
Sustainability Division
10,000.00 0.00 0.00 In Progress 6/30/2025 None N/A Defunded Q3 62 FY19 Public works 804 Plan Review 750.039 ‐ PW Scanning Project 100 ‐82‐804 ‐ General Fund‐ Developmental Services‐Plan
Review
9,310.00 0.00 9,310.29 In Progress 6/30/2025 None N/A Project in progress. Vendor will bill in June when scanning completed this FY.
63 FY23 Public works 844 Traffic
Engineering
750.040 ‐ Planned
Transportation Project
100‐88‐844 ‐ General Fund‐
Transportation‐Traffic
Engineering
2,788.00 2,565.00 222.50 Completed 6/30/2025
64 FY23 Public works 853 Storm Drain
Fee
750.063 ‐ Rainwater Capture 230 ‐81‐853 ‐ Env Mgmt Cln Crk Strm Drain‐Environmental
Programs‐Storm Drain Fee
28,207.00 6,634.62 9,072.44 In Progress Ongoing annual project
Other Funded by 2019 Clean Water
and Storm Protection parcel fee.
This will be going away after this FY due
to expiration of rebate matching
agreement with Valley Water as part of
cost cutting to allow parcel fee revenues
to fund more of the basic compliance
and infrastructure maintenance needs.
65 FY21 Public works 800 Public Works
Admin
750.071 ‐ Municipal Water
System
100‐80‐800 ‐ General Fund‐PW
Administration‐Public Works
Admin
5,811.00 11,842.00 0.00 In Progress 6/30/2025 Project completed. 66 FY22 Public works 122 Sustainability
Division
750.106 ‐ Electric Cooking
Workshop Series
100‐81‐122 ‐ General Fund‐
Environmental Programs‐
Sustainability Division
6,400.00 0.00 0.00 In Progress 6/30/2025 None N/A Project is in progress and funds will be encumbered by end of this FY.
67 FY22 Public works 801 Resources
Recovery
750.137 ‐ SB1383 Procurement
Requirements
520‐81‐801 ‐ Resource
Recovery‐Environmental
Programs‐Resources Recovery
205,653.00 0.00 0.00 In Progress Ongoing annual
project
Grant CalRecycle grant funds are
paying for compost brokering to
meet the SB1383 procurement
requirement.
109,151.92 encumbered. No completion
date. Needs to be in base for FY 25‐26
under 600‐621. Not a Special Project.
Funded by grant funds.
Special Projects as Defined in City Council Special Projects Policy Attachment AE 68 FY22 Public works 844 Traffic
Engineering
750.163 ‐ VMT to LOS
Standards
100‐88‐844 ‐ General Fund‐
Transportation‐Traffic
Engineering
30,637.00 30,538.93 (0.00) Completed 6/30/2025 Completed 69 FY22 Public works 801 Resources
Recovery
750.174 ‐ New Lndfill
Agrmnt/Solid Wst con
520‐81‐801 ‐ Resource
Recovery‐Environmental
Programs‐Resources Recovery
103,542.00 32,629.62 39,296.63 In Progress 8/31/2025 None No impact to General Fund. Project in progress. Will be completed FY 25‐26. Funds encumbered. Will carry
over.
70 FY23 Public works 844 Traffic
Engineering
750.231 ‐ SC Corridor Vision
Study
100‐88‐844 ‐ General Fund‐
Transportation‐Traffic
Engineering
154,079.00 151,968.63 0.00 Completed 6/30/2025 None N/A Completed 71 FY23 Public works 844 Traffic
Engineering
750.242 ‐ AC2 Traffic
Monitoring
100‐88‐844 ‐ General Fund‐
Transportation‐Traffic
Engineering
42,975.00 780.00 42,195.00 Completed 6/30/2026 Other Apple Donation Funds encumbered. Waiting for invoices. Completed for this FY.
72 FY20 Recreation services 632 Comm
Outreach & Neigh
Watch
750.056 ‐ Neighborhood
Engagement
100‐65‐632 ‐ General Fund‐
Community Services‐Comm
Outreach & Neigh Watch
56,781.00 23,562.29 0.00 Completed 9/30/2024 Grant California Volunteers Local Governments: Connecting
Neighbors to Neighbors (This
specific GL is only the materials
portion of the grant)
City secured for block leader
enhancement. ($200K + for staff cost
reimbursement in 2023. We got an
extension in Sep 2024. Tom had a memo
73 FY24 Recreation services 633 Disaster
Preparedness
750.230 ‐ Business Continuity
Resilience
100‐65‐633 ‐ General Fund‐
Community Services‐Disaster
Preparedness
500,000.00 0.00 0.00 Not Started 6/30/2024 Grant This is the Cal OES grant that was received in 2022, which was
originally $1million. This grant
does not appear on the grants
tracking sheet.
Do not defund, these are grant funds
that can still be used.
74 FY23 Recreation services 633 Disaster
Preparedness
750.240 ‐ MRC Rise 100 ‐65‐633 ‐ General Fund‐
Community Services‐Disaster
Preparedness
2,194.00 1,176.24 0.00 Completed 9/30/2024 Grant National Association of City and County Health Officials
(NACCHO) Respond, Innovate,
Sustain, and Equip (RISE) Awards
Additional supplies purchased for MRC
Rise in July 2024. Project is now
complete.
Total 5,603,933.00 339,662.66 1,322,575.14