Presentations — Cupertino City Council, June 3, 2025

CC 06-03-2025

Storm Drain Fees

Presentation
June 3, 2025
Renewal of Stormwater Parcel Fees
for FY25-26
• 2019 Clean Water and Storm Protection Fee
• More varied rates for land area and land use
• $45.75 for typical SFD, com. = $41.59/0.1 acre
• 1992 Storm Drainage Charge
• $12/single family parcel;
• $144/acre for com./apts./industrial parcels;
• $36/acre for unimproved parcel
Two Stormwater Fees support compliance with
Municipal Regional Permit and maintenance of
City storm drainage infrastructure
2 • Both fees appear on property tax bills:
3 Funded Activities
4 4
5 Creek Cleanups
5 6
6 • Cost-share of 20% available for low-income owners
• Re-certification period is every 4 years
• Our team has worked with IT to create an online
form for that purpose available at
Cupertino.org/watercostshare
Cost-Share Program
7 • Fund 230: Operating the stormwater pollution
prevention program
• Fund 215: Revenue from development impact fees –
impacts to the storm drainage system
• Fund 210: Construction and maintenance of storm
drain facilities through CIP projects
Fund 230 vs Fund 215 and Fund 210
8 • Nonpoint Source Program expenses and revenues
were subjected to external audit during City’s usual
audit schedule.
• An Agreed-Upon Procedures (AUP) audit specific to
the Nonpoint Source stormwater program was
established and is conducted annually.

Audit and Review
9 10
Fee Impact by Property Type
Property Type Fee Increase
Small (under 0.13 acre) $0.91
Medium (0.13 – 0.22 acre) $1.12
Large (0.23 – 0.40 acre) $1.40
Extra Large (over 0.40 acre) $2.66
Condominium – 1 story $0.91
Condominium – 2+ stories $0.30
Commercial/Retail/Industrial $1.02
Office $0.79

1. Adopt Resolution No. 25-XXX approving the
renewal and collection of the 1992 storm drain
fee with no increase in rates for fiscal year 2025-
2026; and

2. Adopt Resolution No. 25-XXX approving the
renewal and collection of the 2019 Clean
Water and Storm Protection Fee with a 2.38%
increase in rates for fiscal year 2025-2026.

Tonight’s Recommended Actions
111111
Questions?
12 12
CC 06-03-2025

Fire Hazard Severity Zones
Designation

Presentation
City Council
June 3, 2025
Fire Hazard Severity Zones Designation
Background
 CAL FIRE must issue recommendations re: Fire
Severity Hazard Zones (FHSZ) per CA Govt. Code
51177-51179
 FHSZ recommendations for Cupertino issued in Feb.
24, 2025
 City must adopt (CA Dept. of Forestry and Fire
Protection) CAL FIRE recommendations by June 24,
2025
CAL FIRE and maps
 State Responsibility Area (SRA) maps prepared
since 1981
 Local Responsibility Area (LRA) maps prepared
since 1992:
 Bates Bills (1992) – only required local adoption of
Very High FHSZ
 SB 63 (2021) – requires local adoption of all three FHSZ designations – Very High, High and Moderate
 LRA Maps updated for first time since 2009 with
new data and updated modeling
2009 Cupertino
WUI map

2025 CAL FIRE
Recommendations

Implications – Very High FHSZ
 Vegetation management standards, related to
defensible space clearance per Fire code. Examples:
 Fuel Management within 100 feet of structures (does not apply to well-pruned and maintained trees/vegetation).

Intensity of fuel management may vary within 100 ft zone.  Remove that portion of a tree that extends within 10 feet of outlet of chimney or stovepipe
 Maintain tree/vegetation, adjacent to or overhanging a building, free of dead or dying wood
 Maintain roofs free of leaves/needles or other material AND
 Ignition-resistant building for new construction/major remodels per applicable building codes
Implications – High FHSZ and disclosures
 In High FHSZ:
 Wildfire resistant construction standards for new
construction/major remodels, per applicable
building codes
 In both Very High and High FHSZ:
 Conduct natural hazard real estate disclosure at
time of sale per state law
Outreach
 Information, map and comment form available
on City website since early March
 Presentations by County Fire at City Council and
Public Safety Commission
 Notices sent to all residents and property owners
within 2009 Cupertino WUI area and 2025 CAL FIRE
recommendation for FHSZ designations
WUI (2009)
vs.

FHSZ (2025)

Options and Recommendation
 City MAY NOT reduce designated areas or
classifications
 City MAY increase designated areas or
classifications
 No additional areas/redesignations recommended
but, per guidance from CAL FIRE staff, one change
proposed as clarification:
 When multiple classifications identified on a parcel, highest classification applies
Cupertino map

Recommendation
 Introduce and conduct First Reading of
Ordinance to:
 Amend Chapter 16.74 to adopt 2025 CAL FIRE
recommendations for FHSZ and
 Amend Chapter 16.40 for minor reference
update
CC 06-03-2025

FY 2025-26 Budget Adoption

Presentation
June 3, 2025Fiscal Year 2025-26Final Budget Adoption and Review of Special Projects Agenda
2 Proposed Budget FY25-26 ChangesChanges since the Proposed Budget Study SessionNext StepsRecommendationsQuestions Special Projects FY 24-25 Defunding RecommendationsOverviewProject Totals by TypeProjects by TypeRecommendationsQuestions Proposed Budget Changes
3 Roadmap to FY 2025-26 Budget Adoption and Balancing
Last Updated 5.1.2025April 2025Community Budget Meeting Budget Update1stQuarter Report (sch Nov, postponed to DecConfirm City Work Program & Review Goal and Top Priorities FY 2025-26 Proposed Budget Hearing & CIPFY 2025-26 Adopted Budget October 2024November 2024 January 2025June 2025February 2025March 2025Budget Update3rdQuarter ReportMay 2025CDTFA ResolutionDecember 2024Sales Tax Repayment Reserve DiscussionCity Work ProgramApproach and Goal Setting MemoCity Work ProgramApproach and next stepsCity Work ProgramEstimates on staffing & budget costsCity Work ProgramReview goals & select top prioritiesBudget UpdateBudget Format & Performance MeasuresBudget UpdateMid-Year & Update Financial ForecastVacancy ReportingBudget UpdateIAP City Work ProgramTop Ten Items DiscussionBudget UpdateStudy Session/FireworksBudget UpdateCapital Improvement Program (CIP)Budget UpdateSpecial Project PolicyBudget UpdateCIP Defunding Discussion Changes since the Proposed Budget Study Session
Changes to Estimated Fund BalanceRevenue ChangeExpenditure ChangeChanges by FundGeneral Fund($999,057)$0$999,057Administration – Transfer in of Economic Development($999,057)$0($999,057)Community Development – Transfer Out of Economic Development$63,733$0($63,733)Eliminate request for additional part time Management Analyst in Economic Development($200,000)Transfer Strategic Plan from Admin Service$200,000 Transfer Strategic Plan to City Manager’s Office$146,710$0$146,710Add one new full-time position, Administrative Assistant$17,011$0($17,011)Eliminate request for an Assistant Director of Administrative Services($65,966)$0$65,966TOTAL GENERAL FUNDEnterprise Funds($500,000)($500,000)$0Eliminate transfer in($500,000)($500,000)$0TOTAL ENTERPRISE FUNDSInternal Service Fund($1,000,000)($1,000,000)$0Eliminate transfer in($1,000,000)($1,000,000)$0TOTAL INTERNAL SERVICE FUNDS($1,565,966)($1,500,000)$65,966Total 6 Proposed Budget Expenditure Changesas of June 3, 2025Proposed Budgetas of June 3, 2025Operating ChangesProposed Budgetas of May 1, 2025Fund99,186,74165,966 99,120,775 General Fund10,810,122-10,810,122Special Revenue Funds2,676,600 -2,676,600 Debt Service Funds4,225,000-4,225,000Capital Projects Funds9,153,170-9,153,170Enterprise Funds10,011,768-10,011,768Internal Service Funds$136,063,401 $65,966$135,997,435Total All Funds 7 Proposed Budget Financial Overview by Fund as of June 3, 2025Change in Fund Balance/Net PositionExpendituresRevenuesFund($1,957,607)99,186,741 97,229,134 General Fund3,512,02410,810,12214,322,146 Special Revenue Funds-2,676,600 2,676,600 Debt Service Funds($225,000)4,225,0004,000,000 Capital Projects Funds(2,327,086)9,153,1706,826,084Enterprise Funds(1,411,409)10,011,7688,600,409 Internal Service Funds$(2,409,078)$136,063,401 $133,654,373 Total All Funds General Fund Revenues% Change$ ChangeFY 2025-26 ProposedFY 2024-25 AdoptedCategory2.9%334,996 11,983,95811,648,962Sales Tax6.7%2,238,333 35,413,31033,174,977Property Tax-3.0%(231,947)7,500,0007,731,947Transient Occupancy1.9%76,767 4,206,9074,130,140Utility Tax25.2%885,217 4,394,5633,509,346Franchise Fees3.1%52,389 1,736,7181,684,329Other Taxes16.3%595,993 4,261,8593,665,866Licenses & Permits39.2%1,841,758 6,538,8804,697,122Use of Money & Property44.4%1,097,342 3,569,3322,471,990Intergovernmental0.4%59,896 15,162,03215,102,136Charges for Services4.0%15,760 410,760395,000Fines & Forfeitures37.8%458,162 1,668,8151,210,653Miscellaneous0.0%-15,00015,000Transfers in0.0%-367,000367,000Other financing sources8.3%7,424,66697,229,134 89,804,468 Total Revenues8 General Fund Expenditures% Change$ ChangeFY 2025-26 ProposedFY 2024-25 AdoptedCategory3.5%812,101 24,200,418 23,388,317 Employee Compensation(6.1%)(685,449)10,643,927 11,329,376 Employee Benefits0%126,65234,844,345 34,717,693 Total Personnel Costs6.9%399,287 6,174,481 5,775,194 Materials7.8%2,280,353 31,496,502 29,216,149 Contract Services12.7%1,354,747 11,993,327 10,638,580 Cost Allocation154.8%1,803,433 2,968,433 1,165,000 Capital Outlays & Special Projects-80.4%(204,580)50,000 254,580 Contingencies44.2%3,245,05510,594,6537,349,598 Transfers Out15.1%140,0001,065,000925,000Other Financing Uses10.2%9,144,94799,186,74190,041,794Total Expenditures9 •Updated Vacancy Rate from 4% to 6% in first two year of the forecast to align with prior year salary and benefit savings averages•Vacancy saving rate remains at 4% for remaining 8 years of the forecastChanges to the Forecast 10 •Full Time Positions•New Request - 1 Administrative Assistant (City Clerk)•Part-Time Positions•Eliminate the PT Econ Development Analyst•New Classifications•Eliminate the Assistant Director of Administrative Services Changes in Staffing Request
12 •No changes are recommended to the Capital Improvement Plan projectsCapital Improvement Plan 13 •Approve recommended actions 1- 5Recommendations
14 Next Steps
15 16
Next Steps1May 15, 2025Proposed Budget Study SessionJune 3, 2025Final Budget Hearing and AdoptionNov 20251stQuarter Financial Report1Additional meetings to be added if needed Questions?
June 3, 2025Fiscal Year 2024-25Review of Special Projects •Special Project Policy•Not City Work Program (CWP)•Not an ongoing costs•Not minor maintenance repairs or purchases•Not Development Projects•Is a one-time cost staff-initiated project Overview
19 As of the 3/31/25 Amended Budget•Amended budget = Final Budget + Carryover + City Council Approved adjustments •Total 74 Projects with an amended budget of $41,598,688 across all funds•5 were defunded at Q3, reducing the amended budget by $121,618•Actual expenses of $3,898,894 and•Encumbrances of $7,444,048 Overview
20 As of the 3/31/25 Amended Budget•Actual expenses of $3,898,894 and•Encumbrances of $7,444,048Overview 21 •Review by project type•Cover projects recommended for: •Defund: Project not started with no dollars spent•Return Project Savings: Project completed under budget•Cancelled Projects: Project was not completed, and remaining savings are being returned•Completed: Project completed at budget, no savings Process
22 •Council questions by project type•All projects have been numbered•Changes to projects are noted in red and changes since the original printing of attachments in dark blueProcess 23 FY25 Defund Recommendations FY25 Encumbrances as of 3/31/25FY25 Actuals as of 3/31/25FY25 Amended Budget as of 3/31/25Project TypeQ3Staff Rep$109,700$708,667$179,736$2,261,844City Work Program (14)$0$1,611,624$3,064,343$10,887,456Ongoing Costs (11)$121,698$0 $0$288,902$576,491Maintenance (22)$0$3,801,182$26,250$22,268,964Development Projects (16)$216,566$1,322,575$339,663$5,603,933Remaining Special Projects (26)$121,698$326,266$7,444,048$3,898,894$41,598,688TOTAL Special Project by Type
CWP Projects
25 # FY Added Department Program Base And Detail Account With Detail DescriptionFull Org Set Code And Description Amended Budget Actual Amount (Expenses) Encumbrances StatusEstimated CompletionOutside Funding Sources (Grant, Other, or None)Grant or Outside Funding SourceNotes (e.g., carried over to next fiscal year)1 FY24 Public works 122 Sustainability Division750.223 - CWP Electrification Study100-81-122 - General Fund-Environmental Programs-Sustainability Division96,057.00 29,477.12 6,630.55 In Progress 45,838.00 None N/ADefunded Returned project savings 50K at Q3. Balance will be used and project completed this FY. 2 FY25 Public works 800 Public Works Admin750.244 - CWP Recycled Water Feasibility100-80-800 - General Fund-PW Administration-Public Works Admin200,000.00 0.00 0.00Completed6/30/2025 None N/ADefunded Returned project savings at Q3. Completed in-house. 3 FY24 Administration 120 City Manager 750.245 - CWP Rise Const Stakeholder Engmt100-12-120 - General Fund-City Manager-City Manager100,000.00 0.00 0.00 In Progress 6/30/2026 None N/AWill be defunded at year-end. CancelledWork is being done in-house. Project can be defunded.4 FY22 Public works 804 Plan Review 750.105 - CWP Revisit 5G 100-82-804 - General Fund-Developmental Services-Plan Review250,000.00 0.00 0.00 In Progress 6/30/2025 None N/AWill be defunded at year-end. Project savings will be returned at year endWork is being done in-house. Project can be defunded.5 FY24 Recreation services 632 Comm Outreach & Neigh Watch750.227 - CWP Public Safety res/com areas100-65-632 - General Fund-Community Services-Comm Outreach & Neigh Watch10,000.00 300.00 0.00 In Progress 6/30/2025 None N/AWill be defunded at year-end. Return Project SavingsProject was not carried over into FY 25-27. This funding was promoted for about two years to offer $300 block party grants to interested block leaders. To date, only one $300 grant was awarded, therefore this project can be defunded.

CWP Projects
26 # FY Added Department Program Base And Detail Account With Detail DescriptionFull Org Set Code And Description Amended Budget Actual Amount (Expenses) Encumbrances StatusEstimated CompletionOutside Funding Sources (Grant, Other, or None)Grant or Outside Funding SourceNotes (e.g., carried over to next fiscal year)1FY24Public works122 Sustainability 750.223 - CWP 100-81-122 - General Fund-96,057.0029,477.126,630.55In Progress6/30/2025NoneN/ADefunded 50K at Q3. Balance 6 FY22 Community development702 Mid Long Term Planning750.101 - CWP RHNA and Gen Plan Update100-71-702 - General Fund-Planning-Mid Long Term Planning422,564.00 87,426.42 337,063.55 Completed Sep 2024 None N/A Completed in September, when the City received notice from HCD that the Housing Element complies with State law. Housing Element implementation policies will be presented for Commission and Council input as project progresses.7 Community development702 Mid Long Term Planning750.102 - CWP Sign Ordinance Update100-71-702 - General Fund-Planning-Mid Long Term Planning200,000.00 0.00 0.00 Not StartedSpring 2026None N/A This project was carried over into FY 25-27. No additional funding is required. 8 FY24 Community development702 Mid Long Term Planning750.235 - CWP Tree List 100-71-702 - General Fund-Planning-Mid Long Term Planning50,000.00 0.00 0.00 In Progress June 2025 None N/A These funds will be moved to 100-86-825 750-235 at year end as part of the Urban Forest Program next FY.9 FY24 Law enforcement 200 Law Enforcement SC Sherif750.227 - CWP Public Safety res/com areas100-20-200 - General Fund-Law Enforcement-Law Enforcement SC Sherif60,000.00 62,250.00 62,250.00 In Progress 6/30/2027 None N/A This is a current CWP project that will remain ongoing for annual maintenance of the ALPR cameras. P&R will continue to manage this project on an ongoing basis. 10 FY23 Public works 844 Traffic Engineering750.219 - CWP Bicycle Facilities100-88-844 - General Fund-Transportation-Traffic Engineering50,000.00 0.00 0.00 In Progress 6/30/2025 None N/A In progress. Staff will purchase and install the racks by the end of the fiscal year.

CWP Projects
27 # FY Added Department Program Base And Detail Account With Detail DescriptionFull Org Set Code And Description Amended Budget Actual Amount (Expenses) Encumbrances StatusEstimated CompletionOutside Funding Sources (Grant, Other, or None)Grant or Outside Funding SourceNotes (e.g., carried over to next fiscal year)1FY24Public works122 Sustainability 750.223 - CWP 100-81-122 - General Fund-96,057.0029,477.126,630.55In Progress6/30/2025NoneN/ADefunded 50K at Q3. Balance 11 FY24 Public works 825 Street Tree Maintenance750.235 - CWP Tree List 100-86-825 - General Fund-Trees and Right of Way-Street Tree Maintenance60,000.00 0.00 0.00 In Progress June 2025 None N/A This GL for CWP Tree List will now be used for CWP Urban Forest Program next FY.12 FY25 Public works 844 Traffic Engineering750.243 - CWP Active Transportation Plan100-88-844 - General Fund-Transportation-Traffic Engineering330,000.00 282.50 299,717.50 In Progress 6/30/2025 Grant TDA3 Staff have contracted with a consutant and are working to develop this project with significant outreach and meetings with the Bike Ped Commission. City Council adoption of Plan expected in June 2026.13 FY20 Community development 711 BMR Affordable Housing Fund750.052 - Develop ELI Housing265-72-711 - BMR Housing-Housing Services-BMR Affordable Housing Fund238,301.00 0.00 3,005.00 In Progress Winter 2025 None N/A Pending development of Mary Ave, then operational. Project is under review in compliance with Exclusive Negotiation Agreement (ENA). Following the Negotiation period, staff will present the Council with a Disposition and Development Agreement (DDA) and Lease agreement for the project and the project will also concurrently go through entitlement hearings.14 FY17 Community development702 Mid Long Term Planning750.090 - Residential/Mixed Use Design100-71-702 - General Fund-Planning-Mid Long Term Planning194,922.00 0.00 0.00 In Progress Summer 2025 None N/A This is the Objective Design Standards (ODC) in progress. Invoices should be coming in from consultant soon.Total 2,261,844.00 179,736.04 708,666.60 Ongoing Cost Projects
28 # FY AddedDepartment Program Base And Detail Account With Detail DescriptionFull Org Set Code And Description Amended Budget Actual Amount (Expenses) Encumbrances StatusEstimated CompletionOutside Funding Sources (Grant, Other, or None)Grant or Outside Funding SourceNotes (e.g., carried over to next fiscal year)15 FY20 Community development702 Mid Long Term Planning750.032 - General Plan 100-71-702 - General Fund-Planning-Mid Long Term Planning239,805.00 0.00 0.00 In Progress Ongoing None N/A Carried over for any potential general plan updates and related legal review costs. Prior years bulk of costs were legal.16 FY22 Community development702 Mid Long Term Planning750.135 - Laserfiche planning map scanning100-71-702 - General Fund-Planning-Mid Long Term Planning726.00 0.00 0.00 In Progress Winter 2026 None N/A Ongoing Operational Item17 FY19 Public works 820 Sidewalk Curb and Gutter750.020 - Annual Sidewalk Curb & Gutter270-85-820 - Transportation Fund-Streets-Sidewalk Curb and Gutter2,776,484.00 607,032.88 981,535.03 In Progress 6/30/2025 None N/A Annual project. Moved to base for next FY. Funds must be carried over. 18 FY24 Public works 801 Resources Recovery750.041 - HHW and PaintCare520-81-801 - Resource Recovery-Environmental Programs-Resources Recovery161,010.00 150,878.37 0.00 In ProgressOngoing annual projectOther In previous years received funding from landfill fees which are earmarked for this supplementation use in 303-312. No impact to General Fund.Completed for this FY. Will defund balance after all invoices are paid.19 FY20 Public works 807 Service Center Administration750.043 - Office Reconfiguration100-83-807 - General Fund-Service Center-Service Center Administration111,416.00 9,109.11 0.00 In Progress Ongoing None N/A Carryover funds for ongoing citywide projects. In base under 700-702 for next FY.20 FY20 Public works 802 Non Point Source750.064 - Low Income Cost Share230-81-802 - Env Mgmt Cln Crk Strm Drain-Environmental Programs-Non Point Source2,000.00 0.00 0.00 In Progress Ongoing None N/A New low-income support for property assessments for storm drain fees. Expenses occur when applications are received. 21 FY20 Public works 802 Non Point Source750.065 - CUSD Joint Use Cost Share230-81-802 - Env Mgmt Cln Crk Strm Drain-Environmental Programs-Non Point Source8,707.00 17,672.77 0.00 In Progress Ongoing None N/A Completed.

Ongoing Cost Projects
29 # FY AddedDepartment Program Base And Detail Account With Detail DescriptionFull Org Set Code And Description Amended Budget Actual Amount (Expenses) Encumbrances StatusEstimated CompletionOutside Funding Sources (Grant, Other, or None)Grant or Outside Funding SourceNotes (e.g., carried over to next fiscal year) 22 FY20 Public works 854 General Fund Subsidy750.065 - CUSD Joint Use Cost Share230-81-854 - Env Mgmt Cln Crk Strm Drain-Environmental Programs-General Fund Subsidy0.00 0.00 0.00 In Progress Ongoing None N/A Ongoing. Completed this FY.23 FY21 Public works 801 Resources Recovery750.084 - Single Use Plastics Ordinance520-81-801 - Resource Recovery-Environmental Programs-Resources Recovery94,544.00 (420.00) 91,494.30 In Progress 1/31/2026 None No impact to General Fund.Ordinance implementation still in progress and on schedule. In base under 700-702 for next FY. 24 FY13 Public works 825 Street Tree Maintenance900.911 - Trees and Badges100-86-825 - General Fund-Trees and Right of Way-Street Tree Maintenance20,000.00 1,213.73 0.00 In Progress On-going Ongoing annual tree planting program. Funds are spent as applications are submitted. 25 FY13 Public works 821 Street Pavement Maintenance900.921 - Annual Asphalt Project270-85-821 - Transportation Fund-Streets-Street Pavement Maintenance7,472,764.00 2,278,855.93 538,594.32 In Progress 6/30/2025 Annual project. Moved to base for next FY. Funds must be carried over. Total 10,887,456.00 3,064,342.79 1,611,623.65 Maintenance Projects
30 # FY Added Department Program Base And Detail Account With Detail DescriptionFull Org Set Code And Description Amended Budget Actual Amount (Expenses) Encumbrances StatusEstimated CompletionOutside Funding Sources (Grant, Other, or None)Grant or Outside Funding SourceNotes (e.g., carried over to next fiscal year)26 FY24 Public works 122 Sustainability Division750.025 - Special Maintenance100-81-122 - General Fund-Environmental Programs-Sustainability Division10,000.00 0.00 0.00 Not Started 6/30/2025 None N/ADefunded Q3 with no dollars spent.27 FY24 Public works 812 School Site Maintenance750.025 - Special Maintenance100-84-812 - General Fund-Grounds-School Site Maintenance10,500.00 8,500.00 0.00Completed6/30/25 None N/ACompleted and defunded Return Project Savings at Q3. 28 FY24 Public works 814 Sport Fields Jollyman CRK750.025 - Special Maintenance100-84-814 - General Fund-Grounds-Sport Fields Jollyman CRK10,500.00 8,500.00 0.00Completed6/30/25 None N/ACompleted and defunded Return Project Savings at Q3. 29 FY24 Public works 801 Resources Recovery750.025 - Special Maintenance520-81-801 - Resource Recovery-Environmental Programs-Resources Recovery20,000.00 0.00 0.00 Not Started 6/30/25 None This amount comes from Fund 520 with no impact to General Fund.Completed by IT. Defunded Returned Project Savings at Q3.30 FY24 Public works 830 Bldg Maint Quinlan Center750.025 - Special Maintenance100-87-830 - General Fund-Facilities and Fleet-Bldg Maint Quinlan Center79,174.00 9,555.21 0.00Completed6/30/25 None N/ACompleted and defunded Return Project Savings at Q3. 31 FY24 Public works 848 Street Lighting900.990 - Special Projects - PW100-85-848 - General Fund-Streets-Street Lighting175,000.00 171,298.97 0.00 In Progress 6/30/2025Will defund at year-end when all invoices have been paid.

Maintenance Projects
31 32 FY24 Public works 829 Bldg Maint Service Center750.025 - Special Maintenance100-87-829 - General Fund-Facilities and Fleet-Bldg Maint Service Center2,000.00 297.09 0.00In Progress6/30/25 None N/A33 FY24 Public works827 Bldg Maint City Hall750.025 - Special Maintenance100-87-827 - General Fund-Facilities and Fleet-Bldg Maint City Hall2,000.00 0.00 0.00In Progress6/30/25 None N/A In progress. Will carryover next FY. 34 FY24 Public works 832 Bldg Maint McClellan Ranch750.025 - Special Maintenance100-87-832 - General Fund-Facilities and Fleet-Bldg Maint McClellan Ranch2,000.00 0.00 0.00In Progress6/30/25 None N/A In progress. Will be completed by end of this FY.35 FY24 Public works 833 Bldg Maint Monta Vista Ct750.025 - Special Maintenance100-87-833 - General Fund-Facilities and Fleet-Bldg Maint Monta Vista Ct2,000.00 0.00 0.00In Progress6/30/25 None N/A In progress. Will be completed by end of this FY.36 FY24 Public works 838 Comm Hall Bldg Maint750.025 - Special Maintenance100-87-838 - General Fund-Facilities and Fleet-Comm Hall Bldg Maint2,000.00 0.00 0.00In Progress6/30/25 None N/A In progress. Will be completed by end of this FY.37 FY24 Public works 828 Bldg Maint Library750.025 - Special Maintenance100-87-828 - General Fund-Facilities and Fleet-Bldg Maint Library45,000.00 0.00 0.00In Progress6/30/25 None N/A In progress. Will be completed by end of this FY. # FY Added Department Program Base And Detail Account With Detail DescriptionFull Org Set Code And Description Amended Budget Actual Amount (Expenses) Encumbrances StatusEstimated CompletionOutside Funding Sources (Grant, Other, or None)Grant or Outside Funding SourceNotes (e.g., carried over to next fiscal year)26FY24Public works122 Sustainability 750.025 - Special 100-81-122 - General Fund-10,000.000.000.00Not Started6/30/2025NoneN/ADefunded Q3

Maintenance Projects
32 # FY Added Department Program Base And Detail Account With Detail DescriptionFull Org Set Code And Description Amended Budget Actual Amount (Expenses) Encumbrances StatusEstimated CompletionOutside Funding Sources (Grant, Other, or None)Grant or Outside Funding SourceNotes (e.g., carried over to next fiscal year)26FY24Public works122 Sustainability 750.025 - Special 100-81-122 - General Fund-10,000.000.000.00Not Started6/30/2025NoneN/ADefunded Q3 38 FY24 Public works 836 Bldg Maint Sports Center750.025 - Special Maintenance570-87-836 - Sports Center-Facilities and Fleet-Bldg Maint Sports Center45,705.00 20,169.00 0.00In Progress6/30/25 None N/A In progress. Will be completed by end of this FY.39 FY24 Public works 831 Bldg Maint Senior Center750.025 - Special Maintenance100-87-831 - General Fund-Facilities and Fleet-Bldg Maint Senior Center123,675.00 0.00 0.00 Not StartedCannont be completed this FYNone N/A Project delayed due to coinciding project which is impacting the ability to start. Carryover funds. Estimated competition FY 25-26.40 FY24 Public works 837 Bldg Maint Creekside900.990 - Special Projects - PW100-87-837 - General Fund-Facilities and Fleet-Bldg Maint Creekside0.00 24,490.00 0.00Completed6/30/2025 CompletedBudget was requested in 10087837900905 but expensed to this account 10087837900990 41 FY24 Public works 829 Bldg Maint Service Center900.990 - Special Projects - PW100-87-829 - General Fund-Facilities and Fleet-Bldg Maint Service Center46,937.00 46,092.22 0.00Completed6/30/2025 CompletedTotal 576,491.00 288,902.49 0.00 Development
33 # FY AddedDepartment Program Base And Detail Account With Detail DescriptionFull Org Set Code And Description Amended Budget Actual Amount (Expenses) Encumbrances StatusEstimated CompletionOutside Funding Sources (Grant, Other, or None)Grant or Outside Funding SourceNotes (e.g., carried over to next fiscal year)42 FY17 Community development 701 Current Planning750.007 - The Hamptons 100-71-701 - General Fund-Planning-Current Planning108,640.00 0.00 0.00 Not Started None N/A Application valid until end of 2026. If permit has not been submitted for construction, the item will be removed.43 FY21 Community development 701 Current Planning750.009 - Marina Plaza 100-71-701 - General Fund-Planning-Current Planning23,317.00 0.00 0.00 Not Started None N/A Application valid until end of 2026. If permit has not been submitted for construction, the item will be removed.44 FY22 Community development 701 Current Planning750.029 - Vallco SB35/Rise100-71-701 - General Fund-Planning-Current Planning109,207.00 1,382.50 0.00 In Progress Ongoing None N/A Active application and waiting for building permit. Some permits for grading and site preparation work issued. Carried over in the event that permits are received. 45 FY22 Community development 714 Construction Plan Check750.031 - Westport 100-73-714 - General Fund-Building-Construction Plan Check64,621.00 1,087.50 33,194.23 In Progress 2026 None N/A In progress. Carried over in anticipation of building permit for the assisted living component to be submitted in 2025.46 FY20 Community development 714 Construction Plan Check750.067 - VTC 100-73-714 - General Fund-Building-Construction Plan Check14,595,179.00 870.00 2,594,309.46 In Progress Ongoing None N/A In progress. Carried over in anticipation of additional submittal of building permits.47 FY20 Community development 715 Building Inspection750.067 - VTC 100-73-715 - General Fund-Building-Building Inspection5,406,634.00 0.00 0.00 In Progress Ongoing None N/A In progress. Carried over in anticipation of additional submittal of building permits.48 FY20 Public works 804 Plan Review 750.067 - VTC 100-82-804 - General Fund-Developmental Services-Plan Review1,961,366.00 22,910.00 1,173,678.68 In Progress Ongoing None N/A This is an ongoing support for development project funded with pass-through funds. Total 22,268,964.00 26,250.00 3,801,182.37

Remaining Special Projects
34 #FY AddedDepartment Program Base And Detail Account With Detail DescriptionFull Org Set Code And Description Amended Budget Actual Amount (Expenses) Encumbrances StatusEstimated CompletionOutside Funding Sources (Grant, Other, or None)Grant or Outside Funding SourceNotes (e.g., carried over to next fiscal year)50 FY24 Administration 120 City Manager750.239 - PR & Strategic Comm Strategy100-12-120 - General Fund-City Manager-City Manager127,400.00 0.00 0.00 Cancelled 6/30/2026 None N/ADefundThis project was canceled in 2024 and was intended to be defunded in Q3. Staff recommends defunding at year end as no work has continued since 2024. 51 FY23 Community development705 Economic Development750.179 - Econ Dev Strategy Outreach100-71-705 - General Fund-Planning-Economic Development20,000.00 0.00 0.00 Not Started None N/ADefundEconomic Development projects are being funded through the FY 25-27 CWP. This project can be defunded.52 FY24 Community development705 Economic Development750.230 - Business Continuity Resilience100-71-705 - General Fund-Planning-Economic Development310,487.00 0.00 0.00 Not Started 6/30/2025 Grant This is the Cal OES grant that was received in 2022, which was originally $1million. This grant does not appear on the grants tracking sheet. Do not defund, these are grant funds that can still be used. About $175k previously used for sm-med biz emergency preparedness (tabletop exercise series). 53 FY22 Information Services 986 GIS 750.166 - AR McClellan Ranch 610-35-986 - Innovation & Technology-I&T GIS-GIS11,333.00 11,333.32 0.00 Completed 12/30/2024 None N/A54 Information Services 308 Applications 750.181 - ERP (Phase II) 100-32-308 - General Fund-I&T Applications-Applications69,166.00 0.00 0.00 CancelledReturn project savings55 FY23 Information Services 308 Applications 750.183 - ACA Guide & Wrapper100-32-308 - General Fund-I&T Applications-Applications25,000.00 0.00 25,000.00 In Progress 6/30/2025 None N/A56 FY23 Information Services 308 Applications 750.184 - Accela Roadmap 100-32-308 - General Fund-I&T Applications-Applications23,000.00 0.00 23,000.00 In Progress 6/30/2025 None N/A57 FY23 Information Services 986 GIS 750.212 - Laserfiche Scanning 610-35-986 - Innovation & Technology-I&T GIS-GIS4,099.00 0.00 4,098.54 Completed 9/30/2024 None N/A58 FY21 Information Services 308 Applications 750.236 - Project Dox 100-32-308 - General Fund-I&T Applications-Applications394.00 393.75 0.00 Completed 8/1/2024 None N/A59 Information Services 308 Applications 750.237 - ERP (Phase III) 100-32-308 - General Fund-I&T Applications-Applications2,500,000.00 0.00 0.0060 FY24 Information Services 986 GIS 750.238 - VR Decarb 610-35-986 - Innovation & Technology-I&T GIS-GIS112,002.00 45,810.93 67,900.25 In Progress 6/30/2025 Grant Silicon Valley Clean Energy (fully funded by Grant)

Remaining Special Projects
35 #FY AddedDepartment Program Base And Detail Account With Detail DescriptionFull Org Set Code And Description Amended Budget Actual Amount (Expenses) Encumbrances StatusEstimated CompletionOutside Funding Sources (Grant, Other, or None)Grant or Outside Funding SourceNotes (e.g., carried over to next fiscal year)50FY24Administration120 City Manager750.239 - PR & Strategic Comm 100-12-120 - General Fund-127,400.000.000.00Cancelled6/30/2026NoneN/ADefund 61 FY24 Information Services 305 Video 900.995 - Special Projects - CDD/I&T100-31-305 - General Fund-I&T Video-Video1,242,675.00 20,427.33 1,102,479.49 In Progress 6/30/2025 0.00 0.0049 FY24 Public works 122 Sustainability Division750.176 - Climate AP Vision Summary Doc100-81-122 - General Fund-Environmental Programs-Sustainability Division10,000.00 0.00 0.00 In Progress 6/30/2025 None N/ADefunded Returned project savings at Q362 FY19 Public works 804 Plan Review 750.039 - PW Scanning Project 100-82-804 - General Fund-Developmental Services-Plan Review9,310.00 0.00 9,310.29In Progress 6/30/2025None N/A Project in progress. Vendor will bill in June when scanning completed this FY.63 FY23 Public works 844 Traffic Engineering750.040 - Planned Transportation Project100-88-844 - General Fund-Transportation-Traffic Engineering2,788.00 2,565.00 222.50 Completed 6/30/202564 FY23 Public works 853 Storm Drain Fee750.063 - Rainwater Capture230-81-853 - Env Mgmt Cln Crk Strm Drain-Environmental Programs-Storm Drain Fee28,207.00 6,634.62 9,072.44 In ProgressOngoing annual projectOther Funded by 2019 Clean Water and Storm Protection parcel fee.This will be going away after this FY due to expiration of rebate matching agreement with Valley Water as part of cost cutting to allow parcel fee revenues to fund more of the basic compliance and infrastructure maintenance needs.65 FY21 Public works 800 Public Works Admin750.071 - Municipal Water System100-80-800 - General Fund-PW Administration-Public Works Admin5,811.00 11,842.00 0.00 In Progress 6/30/2025 Project completed.66 FY22 Public works 122 Sustainability Division750.106 - Electric Cooking Workshop Series100-81-122 - General Fund-Environmental Programs-Sustainability Division6,400.00 0.00 0.00 In Progress 6/30/2025 None N/A Project is in progress and funds will be encumbered by end of this FY.67 FY22 Public works 801 Resources Recovery750.137 - SB1383 Procurement Requirements520-81-801 - Resource Recovery-Environmental Programs-Resources Recovery205,653.00 0.00 0.00 In ProgressOngoing annual projectGrant CalRecycle grant funds are paying for compost brokering to meet the SB1383 procurement requirement. 109,151.92 encumbered. No completion date. Needs to be in base for FY 25-26 under 600-621. Not a Special Project. Funded by grant funds.68 FY22 Public works 844 Traffic Engineering750.163 - VMT to LOS Standards100-88-844 - General Fund-Transportation-Traffic Engineering30,637.00 30,538.93 (0.00) Completed 6/30/2025 Completed69 FY22 Public works 801 Resources Recovery750.174 - New Lndfill Agrmnt/Solid Wst con520-81-801 - Resource Recovery-Environmental Programs-Resources Recovery103,542.00 32,629.62 39,296.63 In Progress 8/31/2025 None No impact to General Fund. Project in progress. Will be completed FY 25-26. Funds encumbered. Will carry over. 70 FY23 Public works 844 Traffic Engineering750.231 - SC Corridor Vision Study100-88-844 - General Fund-Transportation-Traffic Engineering154,079.00 151,968.63 0.00 Completed 6/30/2025 None N/A Completed Remaining Special Projects
36 #FY AddedDepartment Program Base And Detail Account With Detail DescriptionFull Org Set Code And Description Amended Budget Actual Amount (Expenses) Encumbrances StatusEstimated CompletionOutside Funding Sources (Grant, Other, or None)Grant or Outside Funding SourceNotes (e.g., carried over to next fiscal year)50FY24Administration120 City Manager750.239 - PR & Strategic Comm 100-12-120 - General Fund-127,400.000.000.00Cancelled6/30/2026NoneN/ADefund 71 FY23 Public works 844 Traffic Engineering750.242 - AC2 Traffic Monitoring100-88-844 - General Fund-Transportation-Traffic Engineering42,975.00 780.00 42,195.00 Completed 6/30/2026 Other Apple Donation Funds encumbered. Waiting for invoices. Completed for this FY.72 FY20 Recreation services 632 Comm Outreach & Neigh Watch750.056 - Neighborhood Engagement100-65-632 - General Fund-Community Services-Comm Outreach & Neigh Watch56,781.00 23,562.29 0.00 Completed 9/30/2024 Grant California Volunteers Local Governments: Connecting Neighbors to Neighbors (This specific GL is only the materials portion of the grant)City secured for block leader enhancement. ($200K + for staff cost reimbursement in 2023. We got an extension in Sep 2024. Tom had a memo73 FY24 Recreation services 633 Disaster Preparedness750.230 - Business Continuity Resilience100-65-633 - General Fund-Community Services-Disaster Preparedness500,000.00 0.00 0.00 Not Started 6/30/2024 Grant This is the Cal OES grant that was received in 2022, which was originally $1million. This grant does not appear on the grants tracking sheet. Do not defund, these are grant funds that can still be used. 74 FY23 Recreation services 633 Disaster Preparedness750.240 - MRC Rise 100-65-633 - General Fund-Community Services-Disaster Preparedness2,194.00 1,176.24 0.00 Completed 9/30/2024 Grant National Association of City and County Health Officials (NACCHO) Respond, Innovate, Sustain, and Equip (RISE) AwardsAdditional supplies purchased for MRC Rise in July 2024. Project is now complete. Total 5,603,933.00 339,662.66 1,322,575.14

6. Provide direction on any remaining past and current City Work Program currently budget and FY 2024-25 Special Projects7. Approve Resolution 25-XXX and Budget modification number 2425-393 to reduce expenditures by $326,266, in the General Fund to defund three special projects and two City Work Programs Recommendations
37 CC 06-03-2025

Appoint Negotiator for
10480 Finch Ave

Presentation
City Council meeting
June 3, 2025
10480 Finch Ave
Appoint Negotiators
Subject: Appoint a negotiator for the potential purchase of 10480 Finch Avenue, owned by the Cupertino Unified
School District, adjacent to Sedgwick Elementary School.

Recommended Action: Appoint the Interim City Attorney
and Acting City Manager to negotiate with the
Superintendent of the Cupertino Unified School District or her designee regarding the possible purchase of 10480
Finch Avenue, Cupertino, CA 95014, Assessor’s Parcel
Number 375-40-067, from Cupertino Unified School District on terms established by the City Council.

Tonight’s Action
Background
CUSD bought 10480 Finch Ave in 2016 for $5,386,750
Remediation of toxic substances allegedly complete
Property is 1.5 Acres and currently vacant (Zoned R1-6) Situated adjacent to Sedgewick Elementary
CUSD may be interested in “selling” property to City
Discussion
City interest in acquiring the property for park land
purposes
$13.2M park in-lieu fee funds
City Council direction to initiate effort and appoint
negotiators (Acting City Manager & Interim City Attorney) Evaluative work to be performed prior to recommendation Property Location

Property Location

10480 Finch Avenue

Order Necessary Documents (6 to 10 weeks):
• Title Report
• Preliminary Site Assessment
• Appraisal
Closed Session with City Council (Early September)
Begin Discussions with CUSD
Next Steps
Subject: Appoint a negotiator for the potential purchase of 10480 Finch Avenue, owned by the Cupertino Unified
School District, adjacent to Sedgwick Elementary School.

Tonight’s Action
Thank You!

Cupertino City CouncilJune 3, 2025

Cupertino City Council
June 3, 2025