Supplemental Reports — Cupertino City Council, June 3, 2025

CC 06-03-2025

May 20,2025
Minutes

Amended
Attachment A – Draft
Minutes

Desk Item
DRAFT MI
NUTES
CUPERTINO CITY COUNCIL
Tuesday, May 20, 2025
REGULAR MEETING
At 6:00 p.m., Mayor Liang Chao called the Regular City Council Meeting to order in City Hal l
Conference Room C, 10300 Torre Avenue, Cupertino, CA 95014.

ROLL CALL

Present: Mayor Liang Chao, Vice Mayor Kitty Moore, and Councilmembers J.R. Fruen, Sheila Mohan, and R “Ray” Wang. Absent: None.

In open session prior to closed session, Mayor Chao opened the publi c comment period regarding any items on the agenda. No members of the public requested to speak and Mayor Chao closed the public comment period.

CLOSED SESSION

1. Subject: Conference with legal counsel ‐ anticipated litigation; California Government Code Sections 54954(c) and 54956.9(e)(1): (1 case)
Council met with legal counsel regarding the anticipated litigation (1 case).

At 6:57 47 p.m., Mayor Chao recessed the meeting.

OPEN SESSION
At 6:45 57 p.m., Mayor Chao reco
nvened the Regular City Council Meeting in open session and led the Pledge of Allegiance in the Cupertino Community Hall Council Chamber, 10350 Torre Avenue and via teleconference
ROLL CALL

Present: Mayor Liang Chao, Vice Mayor Kitty Moore, and Councilmembers J.R. Fruen, Sheila CC 06-03-2025 Item No. 4
Amended Attachment A
City Council Minutes May 20, 2025

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Mohan, and R “Ray” Wang. Absent: None.

CLOSED SESSION REPORT

City Attorney Floy Andrews reported on the closed session held at 6:00 p.m. There was no reportable action.

CEREMONIAL ITEMS

2. Subject: Recognition of Public Works Week from May 18‐24, 2025 Recommended Action: Recognize Public Works Week from May 18‐24, 2025

Mayor Chao recognized Public Works Week from May 18‐24, 2025.

POSTPONEMENTS AND ORDERS OF THE DAY

MOTION: Chao moved and Moore seconded to reorder the agenda to move Item 21 Study Session before Item 20 Third Quarter Financial Report. The motion passed with the following vote: Ayes: Chao,
Moore, Fruen, Mohan, and Wang. Noes: None. Abstain: None. Absent: None.

ORAL COMMUNICATIONS

Written communications for this item included emails to the Council.

The following members of the public spoke:

Jean Bedord discussed the process for posting written communications for City Council meetings.

Planning Commissioner San Rao (representing self)
discussed defunding Capital Improvement
Program (CIP) projects.

Rhoda Fry discussed the Foothill‐De Anza Community College District’s purchase of McClellan Terrace.

CONSENT CALENDAR (Items 3‐17)

Mayor Chao opened the public comment period and the following members of the public spoke.

Jean Bedord (Item 9)
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Mayor Chao closed the public comment period.

Councilmembers asked questions and made comments.

MOTION: Wang moved and Moore seconded to approve Items 3‐16 on the Consent Calendar.

The motion passed with the following vote: Ayes: Chao, Moore, Fruen, Mohan, and Wang.

Noes: None. Abstain: None. Absent: None; and

MOTION: Wang moved and Chao seconded to approve Item 17 on the Consent Calendar. The motion passed with the following vote: Ayes: Chao, Moore, and Wang. Noes: Mohan and Fruen. Abstain: None. Absent: None.

3. Subject: Approval of July 9, 2024 City Council meeting minutes Recommended Action: Approve the July 9, 2024 City Council meeting minutes

4. Subject: Approval of April 29, 2025 City Council meeting minutes Recommended Action: Approve the April 29, 2025 City Council meeting minutes

Written communications for this item included a supplemental report and Attachment B ‐ Amended Draft Minutes.

5. Subject: Approval of May 2, 2025 City Council meeting minutes Recommended Action: Approve the May 2, 2025 City Council meeting minutes

Written communications for this item included a supplemental report and Attachment B ‐ Amended Draft Minutes.

6. Subject: Approval of May 6, 2025 Special City Council meeting minutes Recommended Action: Approve the May 6, 2025 Special City Council meeting minutes

7. Subject: Approval of May 6, 2025 Regular City Council meeting minutes Recommended Action: Approve the May 6, 2025 Regular City Council meeting minutes

8. Subject: Consider setting a hearing date of June 17, 2025 to declare brush with potential fire hazard a public nuisance and consider objections to proposed removal through the Cupertino Brush Abatement Program (Wildland‐Urban Interface Fire Area); and consider adopting a resolution declaring properties as having potential fire hazards from brush a public nuisance and authorizing removal (Postponed on March 4, 2025) Recommended Action: Adopt Resolution No 25‐029 declaring properties as having City Council Minutes May 20, 2025

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potential fire hazards from brush a public nuisance; and set a hearing date of June 17, 2025 to declare brush with potential fire hazard a public nuisance and to hear objections to proposed removal

9. Subject: Ratifying Accounts Payable for the periods ending April 11, 2025 and April 25, 2025
Recommended Action: A. Adopt Resolution No. 25‐030 ratifying Accounts Payable for the Period ending April 11, 2025; and
B. Adopt Resolution No. 25‐031 ratifying Accounts Payable for the Period ending April 25, 2025

10. Subject: Accept the Cityʹs Investment Policy
Recommended Action: Adopt Resolution No. 25‐032 accepting the Cityʹs Investment Policy

11. Subject: Award a contract to Lisa Molaro dba MudnStix, a sole proprietor/individual, for Ceramics and Art Instruction for a total not‐to‐exceed amount of $1,025,000.

Recommended Action: 1. Award a five‐year contract to Lisa Molaro dba MudnStix to provide Ceramics and Art Instruction at the Wilson Park Building in the amount not to exceed $205,000 per year, totaling $1,025,000; and

2. Authorize the City Manager to execute the contract with Lisa Molaro dba MudnStix when all conditions have been met.

12. Subject: Award a contract to Dan Gertmenian dba Dynamic Teaching, a sole proprietor/individual, for Math Olympiads Instruction for a total not‐to‐exceed amount of $1,480,000.

Recommended Action: 1. Award a five‐year contract to Dan Gertmenian to provide Math Olympiads Instruction in the amount not to exceed $296,000 per year, totaling $1,480,000; and

2. Authorize the City Manager to execute the contract with Dan Gertmenian when all conditions have been met.

13. Subject: Authorize OpenGov renewal contract for budgeting, performance, communications, and reporting software for a total amount of $222,401 over three years Recommended Action: Authorize the City Manager to execute an agreement with OpenGov, Inc. to renew a contract for budgeting, performance, communications, and reporting software for a total amount of $222,401 over three years.

14. Subject: Acceptance of donation from the Houston Living Trust in the amount of $70,000 for the Cupertino Senior Center.

Recommended Action: Authorize the City of Cupertino to accept a $70,000 monetary City Council Minutes May 20, 2025

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donation from the Houston Living Trust for the Cupertino Senior Center in accordance with the Cityʹs Donation Policy.

Written communications for this item included a supplemental report with staff responses to councilmember questions.

15. Subject: Fiscal Year (FY) 2025/2026 projects proposed to receive funding from the Road Maintenance and Rehabilitation Account (RMRA), created by Senate Bill (SB) 1.

Recommended Action: Adopt Resolution No. 25‐033 (Attachment A) establishing a list of projects proposed to be funded by $1,583,075 of SB 1 revenues, estimated to be received in FY 2025/2026

Written communications for this item included a supplemental report with staff responses to councilmember questions.

16. Subject: Summary Vacation of a Portion of Street Along 21831 Hermosa Avenue Recommended Action: Adopt Resolution No. 25‐034 summarily vacating a portion of street along 21831 Hermosa Avenue

Written communications for this item included a supplemental report with staff responses to councilmember questions.

17. Subject: Accept Ad‐Hoc LRC City Council Subcommittee recommendation regarding SB 753, SB 79, AB 650, AB 340, AB 648, and SB 501
Recommended Action: Accept the Ad‐Hoc LRC City Council Subcommittee recommendation regarding the following:

1. Support SB 753 (Cortese)

2. Oppose SB 79 (Weiner)

3. Support AB 650 (Papan)

4. Oppose AB 340 (Ahrens)

5. Oppose AB 648 (Zbur)

6. Support SB 501 (Allen)

PUBLIC HEARINGS – None

ACTION CALENDAR

18. Subject: Modification to a previously approved Development Permit and Architectural
& Site Approval for the Westport Development including, but not limited to, dwelling count and ground floor retail, Park Land Dedication Fees and minor changes to Building

1. (Application No(s): M‐2024‐003, ASA‐2024‐003; Applicant(s): Related California City Council Minutes May 20, 2025

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(Cascade Zak); Location: 21267 Stevens Creek Boulevard; APN #326‐27‐048) (Continued from May 6, 2025)
Recommended Action: 1. Adopt Resolution No. 25‐027 approving the First Addendum to an EIR and approving the Development Permit Amendment (M‐2024‐ 003); and

2. Adopt Resolution No. 25‐028 approving the Architectural and Site Approval Permit (ASA‐2024‐003).

Written communications for this item included a staff presentation, developer presentation, supplemental report with staff responses to councilmember questions, and emails to
the Council.

Councilmembers disclosed any ex parte communications prior to deliberation in this matter.

Senior Planner Gian Martire gave a presentation.

Balint Simsik, Senior Vice President of Development with Related California, and Terry Ervin, Vice President Operations at Oakmont Senior Living, gave a presentation.

Mayor Chao opened the public
comment period and the following people spoke.

Nick
Ruben Galvan, representing Norcal Carpenters Union
Jennifer Griffin
Richard Adler
Jean Bedord
Lisa Warren
Rhoda Fry
Planning Commissioner San Rao (representing self)
Housing Commissioner Connie Cunningham (representing self) Planning Commissioner Seema Lindskog (representing self)

Mayor Chao closed the public comment period.

Councilmembers
asked questions and made comments.

AMENDED MOTION: Fruen moved an amended motion to approve the staﬀ‐ recommended action with the following changes:

1. Amend the Resolution for M‐2024‐003 at Section 3, Clause 8, entitled “Retail/Parkland In‐Lieu Dedication Fee” to replace the existing text and to read as follows:

City Council Minutes May 20, 2025

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a. Applicant may increase the proposed retail square footage to 6,500 square feet, with no increased parking requirement for the additional 2,500 square‐ foot retail component, in exchange for a refund of park in‐lieu fees already paid in the amount of $3 million, with said refund to be made at the time of issuance of building permit, with no further payment of such fees required for the additional thirteen (13) assisted living units proposed (i.e. forego payment of approximately $300,000).

2. “Retail” here shall consist of the same retail uses as deﬁned in the Heart of the City Speciﬁc Plan and shall be a “public accommodation or facility” as that term is deﬁned in California Health and Safety Code section 19955.

3. Authorize the Director of Community Development to approve modiﬁcations to the project plans reasonably necessary to accommodate the additional ground ﬂoor retail square footage pursuant to the amendment in 1.a. above, including, but not limited to a square footage increase in the ﬂoor area at level 6 of the building.

4. Require the City Attorney to make such changes to the Resolutions for M‐2024‐003 and ASA‐2024‐003 to give eﬀect to the amendment in 1.a. above and to avoid internal inconsistencies and to conﬁrm the process for eﬀectuating any refund necessary within fourteen (14) days of the adoption of this Resolution.

Fruen’s amended motion did not have a second and it was not considered.

MOTION: Chao and Wang seconded the Recommended Action on the agenda to:

1. Adopt Resolution No. 25‐027 approving the First Addendum to an EIR and approving the Development Permit Amendment (M‐2024‐ 003); and

2. Adopt Resolution No. 25‐028 approving the Architectural and Site Approval Permit (ASA‐2024‐003).

AMENDMENT: Chao amended the motion as follows:
 Strike Condition 8 in the Draft Resolution for M‐2024‐003:

8. RETAIL/PARKLAND IN‐LIEU OF DEDICATION FEE
Applicant to consider increasing the proposed retail square footage to 8,000 square feet, with no increased parking requirement for the additional 4,000 square feet retail component, in exchange for a refund of park in‐lieu fees already paid in the approximate amount of $3.69MM, with no further payment of such fees required for the additional thirteen (13) assisted living units proposed (i.e. forego payment of approximately $300,000).
 Authorize the Director of Community Development to approve modiﬁcations to the project plans as reasonably necessary, in line with what Council acts on today. (Wang accepted the amendment).

Chao’s amended motion passed with the following vote: Ayes: Chao, Moore, Fruen, and Wang. Noes: Mohan. Abstain: None. Absent: None.

City Council Minutes May 20, 2025

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19. Subject: Introduce an Ordinance amending Municipal Code Section 2.04.010 pertaining to Removal of Closed Session Start Time and Clarification that Meetings Rescheduled Due to Holidays or Elections Retain Regular Meeting Status (Continued from May 6, 2025)
Recommended Action: Introduce Ordinance No. 25‐2271: ʺ An Ordinance of the City Council of the City of Cupertino amending Title 2, Administration and Personnel, of the City of Cupertino Municipal Code amending Section 2.04.010, pertaining to closed session and regular meetings, by title only, and waive the first reading.ʺ

Written communications for this item included a Desk item report Attachment C ‐ Amended Draft Ordinance (redline) and Attachment D ‐ Amended Draft Ordinance (clean).

Mayor Chao opened the public comment period and, seeing no one, Mayor Chao closed the public comment period.

Councilmembers asked questions and made comments.

MOTION: Chao moved and Moore seconded as amended to:

Introduce Ordinance No. 25‐2271: ʺ An Ordinance
of the City Council of the City of
Cupertino amending Title 2, Administration and Personnel, of the City of Cupertino Municipal Code amending Section 2.04.010, pertaining to closed session and regular meetings, by title only, and waive the first reading;ʺ as amended to include the modified version of the language in the Desk Item Report Attachment C ‐ Amended Draft Ordinance (redline).

The motion passed with the following vote: Ayes: Chao, Moore, Fruen, Wang. and Mohan. Noes: None. Abstain: None. Absent: None.

STUDY SESSION

21. Subject: Study Session regarding possible reactivation of and appropriate scope for the Environmental Review Committee (“ERC”) and the Legislative Review Committee (“LRC”), and possibly amending the scope of the Audit Committee Recommended Action: 1. Environmental Review Committee: Direct the Planning Commission to consider re‐enacting the ERC and establishing its appropriate scope of review for recommendation to the City Council.

2. Legislative Review Committee: Direct the current limited scope and limited duration Ad Hoc Legislative Review Subcommittee to consider reenacting the standing Legislative Review Committee and establishing an appropriate scope of review for recommendation to the City Council.

3. Audit Committee: Direct the Audit Committee to consider amending its scope of City Council Minutes May 20, 2025

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review for recommendation to the City Council

As noted under Postponements and Orders of the Day, this item was moved before Item

20. Mayor Chao opened the public comment period and the following people spoke.

Jennifer Griffin
Planning Commissioner San R (representing self)

Mayor Chao closed the public comment period.

Councilmembers asked questions and made comments.

MOTION: Chao and Moore seconded to:

1. Environmental Review Committee: Direct the Planning Commission to consider re‐enacting the ERC and establishing its appropriate scope of review for recommendation to the City Council.

2. Legislative Review Committee: Direct the current limited scope and limited

duration Ad Hoc Legislative Review Subcommittee to consider reenacting the standing Legislative Review Committee and establishing an appropriate scope of review for recommendation to the City Council.

3. Audit Committee: Direct the Audit Committee to consider amending its scope of review for recommendation to the City Council
The motion passed with the following vote: Ayes: Chao, Moore, Fruen, Wang. and Mohan. Noes: None. Abstain: None. Absent: None.

At 9:47 p.m. Mayor Chao recessed the meeting and Councilmember Wang left the meeting. The meeting reconvened at 9:53 p.m. with Wang absent.

20. Subject: Accept the City Manager’s Third Quarter Financial Report for Fiscal Year
2024‐25
Recommended Action: 1. Accept the City Manager’s Third Quarter Financial Report for Fiscal Year 2024‐25

2. Adopt Resolution No. 25‐035 approving Budget Modification No. 2425‐390, decreasing appropriations by $(157,425) and increasing estimated revenues by $5,411,435.

Written communications for this item included a staff presentation, revised staff presentation, supplemental report with staff responses to councilmember questions, Attachment H – Updated Special Projects ‐ Based on Special Project Policy, Amended City Council Minutes May 20, 2025

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Attachment B ‐ Draft Resolution Exhibit A, Amended Attachment D – Description of Carryovers and Adjustments as of March 31, 2025, and Attachment I ‐ Amended Staff Report Third Quarter Adjustments Table.

As noted under Postponements and Orders of the Day, this item was moved after Item

21. Director of Administrative Services Kristina
Alfaro and Acting Budget Manager Toni
Oasay‐Anderson gave a presentation.

Mayor Chao opened the public comment period and, seeing no one, Mayor Chao closed the public comment period.

Councilmembers asked questions and made comments.

MOTION: Mohan and Chao seconded to:

1. Accept the City Manager’s Third Quarter Financial Report for Fiscal Year 2024‐25

2. Adopt Resolution No. 25‐035 approving Budget Modification No. 2425‐390, decreasing appropriations by $(157,425) and increasing estimated revenues by $5,411,435.

The motion passed with the following vote: Ayes: Chao, Moore, Fruen, and Mohan. Noes:

None. Abstain: None. Absent: Wang.

ITEMS REMOVED FROM THE CONSENT CALENDAR – None

CITY MANAGER REPORT

22. Subject: City Manager Report

Acting City Manager Tina Kapoor conducted the City Manager’s Report.

ORAL COMMUNICATIONS ‐ CONTINUED – None

ADJOURNMENT

At 10:28 p.m., Mayor Chao adjourned the Regular City Council Meeting. There was no Council discussion on the remaining agenda items.

COUNCILMEMBER REPORTS

23. Subject: Councilmember Reports
City Council Minutes May 20, 2025

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Councilmembers reported on their various committees and events as provided in the published agenda.

FUTURE AGENDA ITEMS

The Council did not hear this item.

24. Subject: Upcoming Draft Agenda Items Report

A tentative council meeting agenda calendar was provided in the published agenda.

Minutes prepared by:

___________________________
Kirsten Squarcia, City Clerk

CC 06-03-2025

FY 2025-26 Budget Adoption

Desk Item
1 CITY COUNCIL STAFF REPORT

DESK ITEM
Meeting: June 3, 2025

Agenda Item #8

Subject
Consideration of Recommended Operating and Capital Improvement Program Budgets for Fiscal Year (FY) 2025-26, Adoption of the Operating and Capital Improvement Program Budgets for FY 2025-26, Establishment of the Appropriation Limit, and related actions; Direction on FY 2024-25 City Work Program and Special Projects

Recommended Action

1. Adopt Resolution No. 25-XXX establishing an Operating Budget of $131,838,401 for FY 2025-26, which includes the following changes to the FY 2025-26 Proposed Budget, published on May 1, 2025:
a. Approve the operating budget of $131,772,435, outlined in the FY 2025-26 Proposed Budget.
b. Approve a reduction in revenues of $1,500,000 for transfers in to Fund 580 ($500,000) and Fund 610 ($1,000,000) from the General Fund. c. Approve a reduction in expenditures of ($63,733) due to the elimination of the proposed part-time Economic Development Analyst.
d. Approve additional appropriations of $146,710 for a proposed Administrative Assistant position in the City Clerk’s division to assist with all current and future hybrid Commissions and Committees meetings.
e. Approve a reduction in expenditures of ($17,011) due to the elimination of the proposed Assistant Director of Administrative Services f. Approve any other recommended changes as directed by City Council

2. Adopt Resolution No. 25-XXX establishing a Capital Improvement Program Budget of $4,225,000 for FY 2025-26.

3. Adopt Resolution No. 25-XXX amending the Unrepresented Employees’ Compensation Program
a. Senior Business Systems Analyst Position Description; and

2 b. Code Enforcement Supervisor Position Description

4. Adopt Resolution No. 25-XXX amending the Cupertino Employees’ Association (CEA) Memorandum of Understanding
a. Assistant Housing Coordinator Position Description

5. Adopt Resolution No. 25-XXX establishing an Appropriation Limit of $141,134,546 for FY 2025-26

6. Provide direction on any remaining past and current City Work Program currently budget and FY 2024-25 Special Projects

7. Approve Resolution 25-XXX and Budget modification number 2425-393 to reduce expenditures by $326,266, in the General Fund to defund three special projects and two City Work Programs

Background:

Staff’s responses to questions received from councilmembers are shown in italics.

Q1. A resident asked: "The staff recommendation uses an assumption of a 4% staff vacancy rate, whereas the 10-year forecast is at 6%. The operating deficit or lack thereof is drastically different depending on which forecast you use. Is it realistic to use a 4% vacancy rate assumption when we have not ever had this low of a vacancy rate in the past 10 years? Moreover, to note, the vacancy rate does not include contra ct labor. How can we include this in the assumptions?"
Staff Response: As outlined in the staff report, the 10 -year forecast assumes a 6% vacancy rate for FY 2025-26 and FY 2026-27 to reflect recent trends in vacancy-related savings. This higher rate is used solely for long-term planning and is not included in the Proposed Bu dget, as it is not possible to predict in advance which positions will remain vacant or for how long. Therefore, the budget does not assume vacancy savings, ensuring a more conservative and responsible financial plan.

Vacancy rates prior to FY 2020 averaged between 4–6%. From FY 2020 through FY 2025, the City experienced elevated vacancy levels due to organizational changes, including executive turnover, the impacts of COVID -19, and the CDTFA audit. The forecast assumes the organization will stabilize over time, and beginning in FY 2027 -28, reverts to a 4% vacancy rate for the remaining eight years, consistent with a more normalized staffing environment.

Contract labor is not included in the vacancy rate but is budgeted separately.

Q2. A resident asked: "The grants analyst role salary ($200K+) seems very high relative to average salaries for this type of role. Since the city can only take on a limited number of capital projects at any point in time, and hence grants associated with them, is it necessary for this to be a full-time role? Also, please ensure the city council reviews any grants before they are applied for."
3 Staff Response: The grants analyst is in line with the management analyst classification and the salary listed is a fully loaded cost (salar y plus benefits). The request for this position is to provide support for citywide grant applications, tracking and reporting along with purchasing support that includes alignment with policies and procedures. It will specifically collaborate with departmen ts that submit grant applications to ensure they meet procurement guidelines and align with policy while assisting with tracking and reporting on grant requirements . The position will additionally support purchasing activities citywide in the review and development of competitive solicitations, development of training and tools, providing staff direct support to ensure alignment with Purchasing Policies and overall support for the implementation and use of the forthcoming Enterprise Resource Planning (ERP) system.

Q3. A resident asked: "Attachment W shows a multitude of line items for "conferences and training" that total to $175K (excluding the City Council portion). Can we obtain more detail on this line item? It is important for staff to get training, but this is a pretty high dollar amount."
Staff Response: As stated on page 28 of the FY26 Proposed Budget document, “As part of a budget reduction strategy, citywide training was significantly reduced across all budget units as part of budget reductions in the last two fiscal years. Staff is requesting the restoration of 50% of the previously reduced training funds. This a mount was calculated by comparing the training budgets in materials and contracts from FY 2022 –23 to those in FY 2024– 25, determining the difference, and then adding back 50% of that difference.”

Q4. A resident asked: "General fund revenues are projected to be down $14M vs 2022, while general fund expenses are up $15M vs 2022. This primarily appears to be driven by contract services. Where can the public obtain greater detail on the drivers of contract services expenditures? The staff report noted Hopper in the past year, but not that of previous years."
Staff Response: Historical information in the staff report only compares to the prior year. To obtain greater detail on the drivers of contract services expenditures in previous years , the public would need to look at prior year final budget documents.

Attachments Provided with Original Staff Report:

Attachments for FY 2025-26 Final Budget:

A – Draft Resolution – Operating Budget for Fiscal Year 2025-26 B – Draft Resolution – Capital Budget for Fiscal Year 2025-26 C – Draft Resolution – Appropriations Limit for Fiscal Year 2025-26 D – Budget Adjustments Summary and Detail
E – Appropriation Limit for Fiscal Year 2025-26
F – Appropriation Limit Price and Population Factors for Fiscal Year 2025-26 4 G – Proposed Budget Study Session Supplemental Report H – Planning Commission Adopted Resolution
I – Adopted FY 2025-26 City Work Program Budget Details J – Code Enforcement Supervisor Position Description
K – Senior Business Systems Analyst Position Description L – Assistant Housing Coordinator Position Description
M– Unrepresented Employees’ Compensation Program (Redline) N – Unrepresented Employees’ Compensation Program (Clean) O – UNREP Salary Schedule (Redline)
P– UNREP Salary Schedule (Clean)
Q – UNREP Salary Effective 7.01.2023
R– Draft Resolution Amending the Unrepresented Employees’ Compensation Program S – CEA Local 21 Employees’ Compensation Program (Redline) T – CEA Local 21 Employees’ Compensation Program (Clean) U – CEA Local 21 Salary Effective 7.01.2023
V – Draft Resolution Amending the CEA Local 21 Employees’ Memorandum of Understanding
W – All Other Department Requests

Attachments for FY 2024-25 Special Projects:

X - City Council Special Project Policy
Y – All Special Projects from FY25 Q3
Z – CWP Status Updates from FY25 Q3
AA – Current CWP Status Updates for FY23-25
AB – Ongoing Special Projects from FY25 Q3
AC– Maintenance and Equipment Purchase Special Projects from FY25 Q3 AD – Development Special Projects from FY25 Q3
AE – Special Projects as Defined in City Council Special Projects Policy AF – Draft Resolution to Defund Special Projects

Attachments Provided with Supplemental Report:

CC 06-03-2025

FY 2025-26 Budget Adoption

Supplemental Report
1 CITY COUNCIL STAFF REPORT
SUPPLEMENTAL 1
Meeting: June 3, 2025

Agenda Item #8

Recommended Action

2. Adopt Resolution No. 25-XXX establishing a Capital Improvement Program Budget of $4,225,000 for FY 2025-26.

3. Adopt Resolution No. 25-XXX amending the Unrepresented Employees’ Compensation Program
a. Senior Business Systems Analyst Position Description; and

2 b. Code Enforcement Supervisor Position Description

4. Adopt Resolution No. 25-XXX amending the Cupertino Employees’ Association (CEA) Memorandum of Understanding
a. Assistant Housing Coordinator Position Description

5. Adopt Resolution No. 25-XXX establishing an Appropriation Limit of $141,134,546 for FY 2025-26

6. Provide direction on any remaining past and current City Work Program currently budget and FY 2024-25 Special Projects

7. Approve Resolution 25-XXX and Budget modification number 2425-393 to reduce expenditures by $326,266, in the General Fund to defund three special projects and two City Work Programs

Background:

Staff’s responses to questions received from councilmembers are shown in italics.

Q1: I learned that the $10,000 for the current work program item on block leader/neighborhood watch program, to be defunded, includes funding for the block parties. Once it is defunded, there would be no funding for block parties? Or there are already other funding in the base budget for block parties? Staff Response: Based on volunteer feedback, it was shown that a barrier to hosting block parties was the expense. In response, the city council approved a city work program item totaling $10,000, that allowed up to $300 each for block leaders to host block parties. The funding could only be used toward food and/or renting tables and chairs (California State Code 8314). To be eligible, the block needed to apply for and receive an approved block party permit. Each block is eligible for one grant each year. More information can be found on the city website: Block Party Grant Marketing on this city grant was done through emails, social media, and conversations with the block leaders. A total of 54 block parties were held in FY 2024 -2025. All block leaders were made aware of the $300 when applying for their block party, but only one block took advantage of the funding.

If the funding from the city work program for this item is defunded, there is no other funding for block leaders related to block parties.

Q2: The total budget for the "Community Outreach and Neighborhood Watch" program (pages 308-309) is $224,076. But the budget page only breaks it down by category, not by program details. I would like to know what items are currently funded under this program to provide support, for example what specific support is there for block leader or neighborhood watch program?

3 Staff Response:

Expenditures Description of Expenses FY 25-26
Proposed
Budget
Staffing Expenses Employee Compensation & Benefits $164,235 Meeting Expenses Annual block leader meeting for development and acknowledgment of volunteers
$2,364
General Supplies Marketing, communications, supplies for block leaders, promotional materials for marketing, tabling, and events.

Includes National Night Out and marketing, programs,
and events for neighborhood watch/public safety.
$6,492
Cost Allocation Distribution of shared or indirect costs (overhead) across various departments/division
$51,985
Total $225,076

Q3: A community member wrote: "Purchasing – Admin Services – Grants Analyst (New Position) = $207,883 Why is this position buried here when other positions are listed together as new positions?" I assume there is a good reason. Please help clarify it.

Staff Response: The Grants Analyst is listed in the staff report page 17 along with all other new position requests. Note that all other position requests are listed in the respective department requesting it. Total new positions both full-time and part-time and new classification requests being requested can be found starting on page 17 of the staff report. The positions originally requested can be found on page 26 of the FY 2025-26 Proposed Budget.

Q4: In the Supplemental information the following table corrects the Transfers In and Transfers Out issue of the numbers not matching, screenshot below with the yellow highlighting. In the Resolution, screenshot below the table with highlighting, the Transfers again don’t match.

4 5

Staff Response: The operating and capital budgets have historically been adopted via separate resolutions. When combined the totals will match. Also note that the Final Budget attachments have been updated to include changes since the proposed budget was printed and will not match totals in the proposed budget document in some categories. The total budget requested to be adopted $136,063,401 includes both operation and capital budgets. This is stated in the first sentence of the executive summary on page one of the staff report.

Transfer In combining both resolutions
Operating Resolution Capital Resolution Recommended Final Budget
Transfer In $8,609,653 $4,000,000 $12,609,653
Transfers Out $10,609,653 $2,000,000 $12,609,653
Total Revenue $130,078,937 $3,575,436 $133,654,373
Total Expenditures $131,838,401 $4,225,000 $136,063,401

6 Operating Resolution – Financial Overview by Fund

7 Capital Resolution – Financial Overview by Fund

8 Combined – Financial Overview by Fund

Q5: We have been making budget adjustment with each quarterly update. Please provide a table with the adjustments from each quarterly update so that we can compare the FY 2025-26 budget with the FY 2024-45 budget and have a better picture of what adjustments have been made, rather than just a snapshot since the last Budget Study Session on May 15?
Staff Response: Please see Attachment D that was provided with the Third Quarter report that went to council on May 20, 2025.
https://cupertino.legistar.com/LegislationDetail.aspx?ID=7400385&GUID=DEDDCA1C-8FDE- 485F-954C-50D291F29485&Options=&Search=

9 Q6: This is a question that has been on my mind when I compare the expenditures with previous years.

This chart demonstrates it well.

Although we have "cut budget", what we have cut is only "the budgeted amount" since we have over-budgeted. But we have not cut the actual expenditure at all. Some areas might be cut, but other areas increased, which results in more expenditures than before.

In fact, we have been spending more than before in the past two years, while we are "saying" that we are "cutting budget".

Is that the correct observation?
It seems we have more requests from the departments, given the false impression that we have cut back enough and now we have money to spent?

10 Now, the labor negotiations will likely result in more expenditures. So, we are going to be in a significant deficit as a result? Maybe I am confused.

Staff Response: The chart included shows actuals for two years and budget for two years. When comparing it is best to compare budget to budget or actuals to actuals. This chart does show that actuals are on a downward trend from FY22 at $96.7 million to FY24 at $82.8 million. Budget cuts occurred in FY24 and FY25, so actuals shown here do not consider these reductions. Lastly, budget is trending about 10% above prior year actuals.

Regarding labor negotiations, we will likely estimate a greater deficit, but the amount will depend on what is approved by City Council. Staff will bring an updated forecast and discuss fiscal impacts once a tentative agreement is reached.

Q7: The actual [Sister City & Friendship City] policy clearly states the large City facility use is for a community event, not meetings of the committee which the [5/29/25] memo possibly is indicating so I am wanting more information about that.

Staff Response: Correct, complementary access to the large City facilities is intended for up to three community events per Sister City per fiscal year. Large City facilities are not intended for regular Sister City organization meetings.

Q8: Reading the Supplemental Report for Item 8 I see the following regarding Sister Cities and would like to know how much this costs:
• Providing access to postage, fax, copying and printing equipment to Sister City Committee members for support of Sister City events in which the City is participating. City staff is not responsible for preparing mailings or printed materials Does access mean we pay for postage and paper? If so, what has the cost been, city wide mailings can be expensive.

11 Staff Response:

The City has not provided access to postage, fax, copying, or printing equipment to Sister City Committee members within the past five years. There has been $0 cost to the City for any postage, fax, copying, or printing related to the Sister Cities program.

In FY 25, staff has prepared 35 certificates. The cost for 35 sheets of paper is $11.48, and the certificate folders are $111.65, bringing the total to $123.13

Q9: Please provide the community events which account for the following Large Meeting Room Uses (what event, what room, who in the community was able to attend?)

Staff Response: The events in October held in the large meeting room were for delegation visits, with attendance coordinated by the Sister City representatives. For example, at the Toyokawa student exchange dinner and farewell events, Cupertino host families were invited to attend. The Bell Ringing for Peace event is open to the public. Please see the table below for a complete list of FY24-25 Large Meeting Room Uses:

Sister City
Organization
Date Large
Meeting
Room
Event Hourly
Rate
Time Reservatio
n TOTAL

Toyokawa 8/6/2024 Memorial
Park Picnic
Bell Ringing for
Peace / Student
Exchange
Delegation
$113 1 Hour $113
10/21/2024 Cupertino
Room
Student Exchange
Delegation / Dinner
w/ Mayor
$30 6 Hours $180
10/23/2024 Community
Hall
Farewell to Student
Exchange
Delegation
$30 2 Hours $60

TOTAL $353
Hsinchu 11/1/2024 Cupertino
Room
Student Exchange
Delegation
$30 6 Hours $180

TOTAL $180
Copertino 5/23/2025 Community
Hall
Student Exchange
Delegation
$30 2 Hours $60
TOTAL $60
Bhubaneswar 4/18/2025 Community
Hall (Weekend
$$ Rate)
Student Exchange
Delegation
$80 4.5
Hours
$360
TOTAL $360
TOTAL $953

12 Q10: The budget states "It is recommended that City Council approve a budget of $1,527,704 for the Human Resources program. This represents an increase of $60,177 (4.1%) from the FY 2024-25 Adopted Budget.

This program also includes proposed budget requests of $5,000 for recurring costs for Diversity, Equity, and Inclusion (DEI) events for internal staff-related events. This budget also includes requests for $10,000 for City-Wide Employee Events which includes the Annual Wellness Fair."

Q11-1: What's the remaining increase of $45k come from? Q11-2: What's in the current year (FY 2024-25) program for city-wide employee events, such as the annual summer BBQ etc? Is the $10,000 in addition to current events? Please list what are the current events and what are the new events covered by the $10,000 budget request.

Q11-3: What's in the current year (FY 2024-25) program for "internal staff-related events"? Is the $5,000 in addition to the current program? Please list what are the current events and what are the new events covered by the $5,000 budget request.

Staff Response:

Q11-1
• Approximately $5,000 for SB553 Training (violence in the workplace) • Approximately $10,000 for Purple American Sign Language (ASL) translation services • Approximately $27,000 transfer from Public Works to HR Budget for OSHA compliance training
• Approximately $3,000 in CPI adjustment to previous budget line items e.g. LiveScan, DOJ, Preemployment Physicals, etc.

Q11-2 Existing Events ($15,500, with $10,500 in HR Budget) • 2025 Public Service Appreciation week for approximately $5,000 which is anticipated to be paid out of the City Manager Contingency fund.
• $8,000 for annual years of service BBQ combined with end of year holiday event. Last year’s end of year holiday event was folded into an employee Townhall and breakfast was served and paid out of the CM’s contingency fund, so that expense is being moved to the HR budget. • $2,500 for an annual employee health and benefit fair to provide a wellness event as well as light refreshments.

Increase to Existing Events/New events ($10,000)
• Existing Event but needs additional funding, $1,500 each for 2 DEI employee webinars • Existing event but no prior city funding, $2,000 requested to pay for employee onsite cultural events e.g. Lunar New Year, Hispanic Heritage, etc. Assumes 5 events annually. • New Event, $5,000 for 2026 Public Service Appreciation Week, existing event but asking for permanent funding outside of the City Managers’ Contingency Fund. • $2,000 requested to pay for employee onsite cultural events e.g. Lunar New Year, Hispanic Heritage, etc. (New)

13 Q12: A community member wrote: "Citywide Conferences and Training (multiple) $27,399 What’s the difference between this and “training” listed elsewhere?" Please help clarify it.

Staff Response: Training listed in Admin Services for purchasing is one -time training costs.

Training costs listed for citywide training are being requested citywide not only in admin services, which is a budget add-back as training was greatly reduced as part of the budget reduction strategy and may include annual conferences and training.

Q13: A community member wrote: "NOTE that $780k for Fleet - Vehicle Assets! Can they be stretched out? Where is the income from selling them used?" Please help clarify it.

Staff Response: Proceeds from the sale of vehicles are returned to the fund from which the assets were originally purchased (Fund 630 – Vehicle/Equipment Replacement). These proceeds are reflected in that fund’s financial statements and contribute to its ending fund balance, making them available for future use.

The City has “pushed” the replacement period of each of the vehicles being replaced this year. Each vehicle will exceed the recommended replacement period by at least 2 years3 years, and in some cases as much as 16 years. Two of the vehicles with the shortest “life spans” have experienced some maintenance issues.

Q14: I see the CIP Budget has been broken out to a separate Resolution, but where is the consolidated budget with the Capital Project Funds which we had in the Proposed Budget originally? Should the Proposed Budget be republished with the errors fixed?

Staff Response: CIP has always been a separate resolution. There is no consolidated resolution.

Both Operating and CIP resolutions when viewed together establish the FY 2025-26 Adopted Budget. Proposed is a draft document, and all errors are corrected with the printing of the adopted budget and therefore reprinting is not necessary.

Attachments Provided with Original Staff Report:

Attachments for FY 2025-26 Final Budget:

A – Draft Resolution – Operating Budget for Fiscal Year 2025-26 B – Draft Resolution – Capital Budget for Fiscal Year 2025-26 C – Draft Resolution – Appropriations Limit for Fiscal Year 2025-26 D – Budget Adjustments Summary and Detail
E – Appropriation Limit for Fiscal Year 2025-26
F – Appropriation Limit Price and Population Factors for Fiscal Year 2025-26 G – Proposed Budget Study Session Supplemental Report
H – Planning Commission Adopted Resolution
I – Adopted FY 2025-26 City Work Program Budget Details J – Code Enforcement Supervisor Position Description
14 K – Senior Business Systems Analyst Position Description L – Assistant Housing Coordinator Position Description
M– Unrepresented Employees’ Compensation Program (Redline) N – Unrepresented Employees’ Compensation Program (Clean) O – UNREP Salary Schedule (Redline)
P– UNREP Salary Schedule (Clean)
Q – UNREP Salary Effective 7.01.2023
R– Draft Resolution Amending the Unrepresented Employees’ Compensation Program S – CEA Local 21 Employees’ Compensation Program (Redline) T – CEA Local 21 Employees’ Compensation Program (Clean) U – CEA Local 21 Salary Effective 7.01.2023
V – Draft Resolution Amending the CEA Local 21 Employees’ Memorandum of Understanding
W – All Other Department Requests

Attachments for FY 2024-25 Special Projects:

Attachments Provided with Supplemental Report:

AG – Description of Carryovers and Adjustments as of March 31, 2025 AH - All Special Projects from FY25 Q3
AI – CWP Status Updates from FY25 Q3
AJ – Maintenance and Equipment Purchase Special Projects from FY25 Q3 AK – Special Projects as Defined in City Council Special Projects Policy Detailed Budget Carryovers, Council-approved Adjustments, and Encumbrance Carryovers as of March 31, 2025
Attachment AG
Budget Adjustment Type Fund Description Amount
BUDGET CARRYOVERS
Budget Carryover 100  General Fund FY24 Avocette June Invoice 2407CU1 (7,605) Budget Carryover 100  General Fund Baker Tilly BT2811892 ph1 last invoice (4,450) Budget Carryover 100  General Fund ACCELA and Project Dox trainings 10,000 Budget Carryover
100  General Fund AV and Current Control Room Support 16,840 Budget Carryover
100  General Fund ChatBot one year pilot 25,000
Budget Carryover
100  General Fund Energy System one ye ar pilot 45,000 Budget Carryover
100  General Fund Foothill De‐Anza Student Internship Program 120,618 Budget Carryover
100  General Fund Senior Center improvements 32,675
Budget Carryover
100  General Fund Senior Center improvements/Wilson park projector 8,289 Budget Carryover
100  General Fund Tylerʹs New World functionality 34,985 Budget Carryover
100  General Fund CWP tree list 50,000
Budget Carryover
100  General Fund General Plan 239,805
Budget Carryover
100  General Fund Laserfiche Planning Ma p Scanning 726 Budget Carryover
100  General Fund Marina Plaza 23,317
Budget Carryover
100  General Fund Residential/Mixed Use Design 194,922
Budget Carryover
100  General Fund The Hamptons 108,640
Budget Carryover
100  General Fund Vallco SB35/Rise 109,207
Budget Carryover
100  General Fund VTC 18,906,634
Budget Carryover 100  General Fund Westport 55,339
Budget Carryover
100  General Fund Executive Recruitment 35,000
Budget Carryover
100  General Fund Moss Adams Citywide policy review 13,000 Budget Carryover
100  General Fund Cover bank charg es 10,008
Budget Carryover
100  General Fund Donated funds plus program expansion 7,868 Budget Carryover
100  General Fund General supplies FY25 delivery 1,346
Budget Carryover
100  General Fund Office supplies FY25 delivery 130
Budget Carryover
100  General Fund QCC Conference room chairs 2,350
Budget Carryover
100  General Fund Stay Active Fund 49,086
Budget Carryover
100  General Fund Uniform FY25 delivery 2,801
Budget Carryover
100  General Fund 4H sprinkler replacement 9,571
Budget Carryover
100  General Fund 5 benches 9,000
Budget Carryover
100  General Fund backflow device Lincoln elementary 3,900 Budget Carryover
100  General Fund banner replacement 4,073
Budget Carryover
100  General Fund banner replacement/outreach mailers 4,038 Budget Carryover
100  General Fund Citywide facility remodel/reconfiguration 61,416 Budget Carryover
100  General Fund Climate AP Vision Summary Doc 10,000
Budget Carryover
100  General Fund Contract services 6,855
Budget Carryover
100  General Fund Crossing guard services ongoing 16,542 Budget Carryover
100  General Fund CWP bicycle facilities in progress 50,000 Budget Carryover
100  General Fund CWP Electrification Study 9,999
Budget Carryover
100  General Fund CWP Revisit 5G in progress 250,000
Detailed Budget Carryovers, Council-approved Adjustments, and Encumbrance Carryovers as of March 31, 2025
Attachment AG
Budget Adjustment Type Fund Description Amount
Budget Carryover 100  General Fund CWP tree list 60,000 Budget Carryover
100  General Fund Don Burnett Bridge inspection/median repairs 315,705 Budget Carryover
100  General Fund Electric cooking workshop 6,400
Budget Carryover
100  General Fund Emerald ash borer treatment 30,000
Budget Carryover
100  General Fund Fence replacement 21,293
Budget Carryover
100  General Fund Glass replacement in progress 8,338
Budget Carryover
100  General Fund Irrigation controller settlement in progress 103,785 Budget Carryover 100   General Fund Kitchen HVAC unit replacement 121,675 Budget Carryover
100  General Fund Lead free back flow devices 12,500
Budget Carryover
100  General Fund Library HVAC ventilation 42,800
Budget Carryover
100  General Fund LOS to VMT standards in progress 60
Budget Carryover
100  General Fund Muni Water system in progress 5,811
Budget Carryover
100  General Fund New staff membership/dues 7,302
Budget Carryover
100  General Fund New staff training 35,984
Budget Carryover 100  General Fund Paused training to resume FY25 4,705 Budget Carryover
100  General Fund Pedestrian education & bike safety 47,015 Budget Carryover
100  General Fund Replace battery back up units 93,382
Budget Carryover
100  General Fund Santa Clara Valley Water agreement 23,631 Budget Carryover
100  General Fund SC Corridor Vision study 154,079
Budget Carryover
100  General Fund Security project in progress 77,174
Budget Carryover
100  General Fund Shade structure replacement 65,630
Budget Carryover
100  General Fund SVC center security project in progress 2,015 Budget Carryover
100  General Fund Trees and badges 5,000
Budget Carryover
100  General Fund Via Community Shuttle 322,107
Budget Carryover
100  General Fund VTC in progress 764,777
Budget Carryover
100  General Fund Window replacement 101,206
Budget Carryover
100  General Fund Business attraction and Retention 20,000 Budget Carryover
100  General Fund CA Volunteers N2N 56,781
Budget Carryover
100  General Fund CAPIO for 1 staff 1, 000
Budget Carryover
100  General Fund Community Survey 57,928
Budget Carryover
100  General Fund CSTI and Bay Area UASI 24,600
Budget Carryover
100  General Fund CWP License Plate Readers 60,000
Budget Carryover
100  General Fund CWP Public Safety Res/comm areas 10,000 Budget Carryover
100  General Fund Design work and Ad Placement 2,200
Budget Carryover
100  General Fund ED data sets/Start Up Space 11,000
Budget Carryover
100  General Fund EMPG/Encampment Abatem ent 15,000
Budget Carryover
100  General Fund MRC Rise 2,194
Budget Carryover
100  General Fund Native Digital 77,400
Budget Carryover
100  General Fund NHSA/CESA conference 1 staff 1,730
Budget Carryover
100  General Fund PT Comm/Branding consultant 115,000
Budget Carryover
100  General Fund Real estate appraisal/Shawn Spano 32,000 Detailed Budget Carryovers, Council-approved Adjustments, and Encumbrance Carryovers as of March 31, 2025
Attachment AG
Budget Adjustment Type Fund Description Amount
Budget Carryover 100   General Fund Regional Emergency Operations project 500,000 Budget Carryover
100  General Fund Small Business Saturday event 796
Budget Carryover
100  General Fund Small to Medium business resillency 310,487 Budget Carryover
100  General Fund Staff training 2,843
Budget Carryover
100  General Fund Swag/Crest expenses 8,900
Budget Carryover
100  General Fund Wavelength/Capitol Track 2,148
TOTAL GENER
AL FUND 24,271,306
Budget Carryover 210  Storm Drain Improvement Pumpkin/Fiesta project in progress 54,239 Budget Carryover 230  Env Mgmt Cln Crk Strm Drain Outfall repairs in progress 428,312 Budget Carryover 230  Env Mgmt Cln Crk Strm Drain Rainwater Capture ongoing 12,500 Budget Carryover 230  Env Mgmt Cln Crk Strm Drain Street Sweeping Contract new RFP rate increase 145,372 Budget Carryover 265  BMR Housing Develop ELI Housing 235,296 Budget Carryover 270  Transportation Fund Annual Asphalt in progress 5,496,157 Budget Carryover 270  Transportation Fund Annual SW Curb & Gutter in prog ress 1,488,374 Budget Carryover 270  Transportation Fund Bridge Rehab Minor in progress 452,760 Budget Carryover 270  Transportation Fund Crack seal & fog seal in progress 81,579 Budget Carryover 270  Transportation Fund McClellan Rd Separated Bike Ph3 163,686 Budget Carryover 270  Transportation Fund SB1 funded work in progress 827,253 Budget Carryover 270  Transportation Fund Sidewalk inspections in progress 89,972 Budget Carryover 270  Transportation Fund Sign survey in progress 30,000 Budget Carryover 280  Park Dedication Lawrence‐Mitty Park 5,940,456 TOTAL SPECIAL REVENUE FUNDS 15,445,956
Budget Carryover 420  Capital Improvement Fund ADA Improvements 91,990 Budget Carryover 420  Capital Improvement Fund BBF Pool Improvements 60,169 Budget Carryover 420  Capital Improvement Fund Bike Plan Implementation 7,650,654 Budget Carryover 420  Capital Improvement Fund City Hall & Community Hall Improvements 378,036 Budget Carryover 420  Capital Improvement Fund City Hall Annex (formerly 10455 Torre) 1,901,522 Budget Carryover 420  Capital Improvement Fund City Lighting LED transition 1,170,123 Budget Carryover
420  Capital Improvement Fund CWP Bldg Condition assessment 1,848,748 Budget Carryover 420  Capital Improvement Fund EV Parking Expansion 208,000 Budget Carryover 420  Capital Improvement Fund Inclusive Play Area Planning 4,318,340 Budget Carryover 420  Capital Improvement Fund Library expansion 393,310 Budget Carryover 420  Capital Improvement Fund McClellan Ranch West Parking Lot 1,611 Budget Carryover 420  Capital Improvement Fund Playground Equipment 613,755 Budget Carryover 420  Capital Improvement Fund Regnart Rd improvements 92,202 Budget Carryover 420  Capital Improvement Fund SCB/Bandley Signal & Median 142,208 Budget Carryover 420  Capital Improvement Fund School Walk Audit Implementation 939,405 Budget Carryover 420  Capital Improvement Fund SLTG/280 Ped Bridge Lighting (dev in lieu) 46,449 Budget Carryover 420  Capital Improvement Fund St Light Install ‐ Annual Infill 106,805 Detailed Budget Carryovers, Council-approved Adjustments, and Encumbrance Carryovers as of March 31, 2025
Attachment AG
Budget Adjustment Type Fund Description Amount
Budget Carryover 420   Capital Improvement Fund St Light Replacement CW (labor) 99,330 Budget Carryover 420   Capital Improvement Fund Stevens Creek Bridge Repair 172,000 Budget Carryover 420   Capital Improvement Fund Varuous Park Amenities 443,760 TOTAL CAPITAL PROJECT FUNDS 20,678,417
Budget Carryover 520   Resource Recovery Grant expenditure 38,492 Budget Carryover 520   Resource Recovery HHW and Paintcare 45,277 Budget Carryover 520   Resource Recovery New Landfill agmt/solid waste in progress 85,738 Budget Carryover 520   Resource Recovery New staff training 3,493 Budget Carryover 520  Resource Recovery Overlapping FY payments/new staff 1,513 Budget Carryover 520  Resource Recovery SB1383 Procurement requirements in progress 205,653 Budget Carryover 520  Resource Recovery Single Use Plastics in progress 3,986 Budget Carryover 520  Resource Recovery Single Use Plastics Ordinance 15,558 Budget Carryover 560  Blackberry Farm Cover bank charges 8,149 Budget Carryover 570  Sports Center Cover bank charges 20,000 Budget Carryover 570  Sports Center HVAC repair and Raquetball court in progress 43,705 Budget Carryover 570  Sports Center Roof Hatch replacement 20,081 Budget Carryover 580  Recreation Program Cover bank charges 30,000 Budget Carryover 580  Recreation Program General supplies FY25 delivery 715 TOTAL ENTERPRISE FUNDS 522,360
Budget Carryover 610  Innovation & Technology Advanced Traffic Management System (ATMS) 20,000 Budget Carryover 610  Innovation & Technology Infrastructure staff travel Disaster Recovery Phoenix 11,239 Budget Carryover 610  Innovation & Technology LaserFiche WORM (write once read many) 109,928 Budget Carryover 630  Vehicle/Equip Replacement Shop repair in prog ress 10,000 TOTAL INTERNAL SERVICE FUNDS 151,167
TOTAL BUDGET CARRYOVERS 61,069,206
Detailed Budget Carryovers, Council-approved Adjustments, and Encumbrance Carryovers as of March 31, 2025
Attachment AG
Budget Adjustment Type Fund Description Amount
COUNCIL ACTIONS
Council Action 100   General Fund Council approved increasing crossing guard service contract 78,707 Council Action 100   General Fund CalPers additional discretionary payment 10,000,000 Council Action 100  General Fund ASG Modernization of Broadcast TV and Community Hall 1,210,000 Council Action 100  General Fund CA Third Amendment Contract 19,691 Council Action 100  General Fund ERP Replacement Budget Adjustment 2,500,000 TOTAL GENERAL FUND 13,808,398
Council Action 230  Env Mgmt Cln Crk Strm Drain Increase of $20,545 in Resource Recovery 520 & Env 230 20,545 Council Action 270  Transportation Fund Bridge Preventative Maintenance Program Construction Contract 300,000 Council Action 270  Transportation Fund 270‐90‐960 Bridge Preventive Maintenance Project 1,176,105 Council Action 270  Transportation Fund Stevens Creek Boulevard Class IV Bike Lane Phase 2A Project 693,000 TOTAL SPECIAL REVENUE FUNDS 2,189,650
Council Action 420  Capital Improvement Fund Accept/increase fed grant revenue and increase appropriations 688,000 Council Action 429  Capital Reserve Bridge Preventative Maintenance Program Construction Contract 300,000 TOTAL CAPITAL PROJECT FUNDS 988,000
Council Action 520  Resource Recovery Increase of $20,545 in Resource Recovery 520 & Env 230 20,545 TOTAL ENTERPRISE FUNDS 20,545
TOTAL COUNCIL ACTIONS 17,006,593

Detailed Budget Carryovers, Council-approved Adjustments, and Encumbrance Carryovers as of March 31, 2025
Attachment AG
Budget Adjustment Type Fund Description Amount
FIRST QUARTER ADJUSTMENTS
First Quarter Adjustment 100  General Fund American Sign Language Translation Services 10,000 First Quarter Adjustment 100  General Fund Chief Negotiator for successor agreements 50,000 First Quarter Adjustment 100  General Fund Correctly allocate deleted IT Manager 314,998 First Quarter Adjustment 100  General Fund Develop the 2025‐2030 Consolidated Plan 53,570 First Quarter Adjustment 100  General Fund EEC Move and Cools Rentals 1,337 First Quarter Adjustment 100  General Fund General Liablity potential settlem ent costs 75,000 First Quarter Adjustment 100  General Fund Purchase of a new bio holding tank 36,822 First Quarter Adjustment 100  General Fund QCC Move and Cool Rentals 4,011 First Quarter Adjustment 100  General Fund QCC Spot Coolers Purchase 35,898 First Quarter Adjustment 100  General Fund Replace leaking fire hydrant at Creekside 24,490 First Quarter Adjustment 100  General Fund Replace structural col/foundation materials bunker 25,000 TOTAL GENERAL FUND 631, 126
First Quarter Adjustment 260  CDBG Develop the 2025‐2030 Consolidated Plan 53,570 TOTAL SPECIAL REVENUE FUNDS 53,570
First Quarter Adjustment 610  Innovation & Technology Correcting position elimination (314,998) First Quarter Adjustment 610  Innovation & Technology IT Overtime 15,000 TOTAL INTERNAL SERVICE FUNDS (299,998)
TOTAL FIRST QUARTER ADJUSTMENTS 384,698
MID‐YEAR ADJUSTMENTS
Mid‐Year Adjustment 100  General Fund Exec recruitment ‐ ACM 10,000 Mid‐Year Adjustment 100  General Fund Exec recruitment ‐ CA 15,000 Mid‐Year Adjustment 100  General Fund Hidden Treasures Proceeds 11,188 Mid‐Year Adjustment 100  General Fund Part Defund Redesign of City Website (3,481) Mid‐Year Adjustment 100  General Fund Transfer out to Capital Reserve 4,070,000 TOTAL GENERAL FUND 4,102,707
Mid‐Year Adjustment 610  Innovation & Technology I&T ‐ Admin ‐ PT Admin Assistant 31,564 Mid‐Year Adjustment 610  Innovation & Technology Part Defund City Facilities Video Capture (6,079) Mid‐Year Adjustment 630  Vehicle/Equip Replacem ent Mower Replacement 33,700 TOTAL INTERNAL SERVICE FUNDS 59,185
TOTAL MID‐YEAR ADJUSTMENTS 4,161,892
Detailed Budget Carryovers, Council-approved Adjustments, and Encumbrance Carryovers as of March 31, 2025
Attachment AG
Budget Adjustment Type Fund Description Amount
ENCUMBRANCE CARRYOVERS
Encumbrance Carryover 100  General Fund Year End Soft Close 2,974 Encumbrance Carryover 100  General Fund Year End Soft Close 2,308 Encumbrance Carryover 100  General Fund Year End Soft Close 274,010 Encumbrance Carryover 100  General Fund Year End Soft Close 9,200 Encumbrance Carryover 100  General Fund Year End Soft Close 575 Encumbrance Carryover 100  General Fund Year End Soft Close 10,950 Encumbrance Carryover 100  General Fund Year End Soft Close 394 Encumbrance Carryover 100  General Fund Ye ar End Soft Close 269,855 Encumbrance Carryover 100  General Fund Year End Soft Close 3,197 Encumbrance Carryover 100  General Fund Year End Soft Close 2,788 Encumbrance Carryover 100  General Fund Year End Soft Close 283,457 Encumbrance Carryover 100  General Fund Year End Soft Close 1,650,587 Encumbrance Carryover 100  General Fund Year End Soft Close 11,114 Encumbrance Carryover 100  General Fund Year End Soft Close 5,510 Encumbrance Carryover 100  General Fund Year End Soft Close 1,220,839 Encumbrance Carryover 100  General Fund Ye ar End Soft Close 571,195 Encumbrance Carryover 100  General Fund Year End Soft Close 137,977 Encumbrance Carryover 100  General Fund Year End Soft Close 7,317 Encumbrance Carryover 100  General Fund Year End Soft Close 28,562 Encumbrance Carryover 100  General Fund Year End Soft Close 1,734 Encumbrance Carryover 100  General Fund Year End Soft Close 150,403 Encumbrance Carryover 100  General Fund Year End Soft Close 576 Encumbrance Carryover 100  General Fund Year End Soft Close 1 08,008 TOTAL GENERAL FUND 4,753,530
Encumbrance Carryover 230  Env Mgmt Cln Crk Strm Drain Year End Soft Close 14,130 Encumbrance Carryover 230  Env Mgmt Cln Crk Strm Drain Year End Soft Close 58,217 Encumbrance Carryover 230  Env Mgmt Cln Crk Strm Drain Year End Soft Close 8,190 Encumbrance Carryover 230  Env Mgmt Cln Crk Strm Drain Year End Soft Close 6,942 Encumbrance Carryover 230  Env Mgmt Cln Crk Strm Drain Y ear End Soft Close 15,707 Encumbrance Carryover 265  BMR Housing Year End Soft Close 3,005 Encumbrance Carryover 270  Transportation Fund Year End Soft Close (542,967) Encumbrance Carryover 270  Transportation Fund Year End Soft Close 522,908 Encumbrance Carryover 270  Transportation Fund Year End Soft Close 798,924 TOTAL SPECIAL REVENUE FUNDS 885,056
Encumbrance Carryover 420  Capital Improvement Fund Year End Soft Close (13,940) Encumbrance Carryover 420  Capital Improvement Fund Year End Soft Close (6,288) Encumbrance Carryover 420
Capital Improvement Fund Year End Soft Close (24,501)
Encumbrance Carryover 420  Capital Improvement Fund Year End Soft Close 24,501 Detailed Budget Carryovers, Council-approved Adjustments, and Encumbrance Carryovers as of March 31, 2025
Attachment AG
Budget Adjustment Type Fund Description Amount
Encumbrance Carryover 420   Capital Improvement Fund Year End Soft Close 69,913 Encumbrance Carryover 420   Capital Improvement Fund Year End Soft Close 42,460 Encumbrance Carryover 420   Capital Improvement Fund Year End Soft Close 2,329,813 Encumbrance Carryover 420   Capital Improvement Fund Year End Soft Close 506 Encumbrance Carryover 420   Capital Improvement Fund Year End Soft Close 1,861 Encumbrance Carryover 420   Capital Improvement Fund Year End Soft Close 23,630 Encumbrance Carryover 427   Stevens Creek Corridor Park Year End Soft Close 1,899 TOTAL CAPITAL PROJECT FUNDS 2,449,854
Encumbrance Carryover 520  Resource Recovery Year End Soft Close 615 Encumbrance Carryover 520  Resource Recovery Year End Soft Close 44,025 Encumbrance Carryover 570  Sports Center Year End Soft Close 741 Encumbrance Carryover 570  Sports Center Year End Soft Close 9,780 Encumbrance Carryover 570  Sports Center Year End Soft Close 235 TOTAL ENTERPRISE FUNDS 55,396
Encumbrance Carryover 610  Innovation & Technology Year End Soft Close 288,405 Encumbrance Carryover 630  Vehicle/Equip Replacement Year End Soft Close 108 Encumbrance Carryover 630  Vehicle/Equip Replacement Year End Soft Close 548,510 TOTAL INTERNAL SERVICE FUNDS 837,023
TOTAL ENCUMBRANCE CARRYOVERS 8,980,859
BUDGET CARRYOVER, COUNCIL APPROVED ADJUSTMENT, AND ENCUMBRANCE CARRYOVER TOTAL 91,603,248 FY 2024‐25 ADOPTED BUDGET 146,646,493
FY 2024‐25 AMENDED BUDGET AS MARCH 31, 2025 238,249,741$

Completed in‐house.
3 FY24 Administration 120 City Manager 750.245 ‐ CWP Rise Const Stakeholder Engmt
100‐12‐120 ‐ General Fund‐City
Manager‐City Manager
100,000.00 0.00 0.00 In Progress 6/30/2026 None N/A Will be defunded at year‐end.

Cancelled
Work is being done in‐house.

Project can be defunded.
4 FY22 Public works 804 Plan Review 750.105 ‐ CWP Revisit 5G 100 ‐82‐804 ‐ General Fund‐ Developmental Services‐Plan Review
250,000.00 0.00 0.00 In Progress 6/30/2025 None N/A Will be defunded at year‐end.

Project savings will be
returned at year end
Work is being done in‐house.

Project can be defunded.
5F Y 2 4 R e c r e a t i o n services 632 Comm
Outreach & Neigh
Watch
750.227 ‐ CWP Public
Safety res/com areas
100‐65‐632 ‐ General Fund‐
Community Services‐Comm Outreach
& Neigh Watch
10,000.00 300.00 0.00 In Progress 6/30/2025 None N/A Will be defunded at year‐end.

All Special Projects from FY25 Q3 Attachment AH
#F Y
Added
Department Program Base And Detail
Account With
Detail
Description
Full Org Set Code And
Description
Amended Budget   Actual Amount
(Expenses)
Encumbrances Status Estimated
Completion
Outside
Funding
Sources
(Grant,
Other, or
None)
Grant or Outside
Funding Source
Notes (e.g., carried
over to next fiscal
year)
7 Community development 702  Mid Long Term
Planning
750.102 ‐ CWP Sign
Ordinance Update
100‐71‐702 ‐  General Fund‐Planning‐
Mid Long Term Planning
200,000.00 0.00 0.00 Not Started Spring 2026 None N/A This project was carried over into FY 25‐27. No additional
funding is required.
8 FY24 Community development 702  Mid Long Term
Planning
750.235 ‐ CWP Tree List 100 ‐71‐702 ‐  General Fund‐Planning‐ Mid Long Term Planning
50,000.00 0.00 0.00 In Progress June 2025 None N/A These funds will be moved  to 100‐86‐825 750‐235 at year
end as part of the Urban
Forest Program next FY.
9F Y 2 4 L a w enforcement 200   Law
Enforcement SC
Sherif
750.227 ‐ CWP Public
Safety res/com areas
100‐20‐200 ‐  General Fund‐Law
Enforcement‐Law Enforcement SC
Sherif
60,000.00 62,250.00 62,250.00 In Progress 6/30/2027 None N/A This is a current CWP project that will remain ongoing for
annual maintenance of the
ALPR cameras. P&R will
continue to manage this
project on an ongoing basis.
10 FY23 Public works 844  Traffic
Engineering
750.219 ‐ CWP Bicycle
Facilities
100‐88‐844 ‐  General Fund‐
Transportation‐Traffic Engineering
50,000.00 0.00 0.00 In Progress 6/30/2025 None N/A In progress. Staff will purchase and install the racks
by the en
d of the fiscal year.
11 FY24 Public works 825  Street Tree
Maintenance
750.235 ‐ CWP Tree List 100 ‐86‐825 ‐  General Fund‐Trees and Right of Way‐Street Tree Maintenance
60,000.00 0.00 0.00 Cancelled June 2025 None N/A This GL for CWP Tree List will now be used for CWP Urban
Forest Program next FY.
12 FY25 Public works 844  Traffic
E
ngineering
750.243 ‐ CWP Active
Transportation Plan
100‐88‐844 ‐  General Fund‐
Transportation‐Traffic Engineering
330,000.00 282.50 299,717.50 In Progress 6/30/2025 Grant TDA3 Staff have contracted with a consutant and are working to
develop this project with
significant outreach and
meetings with the Bike Ped
Commission. City Council
adoption of Plan expected in
June 2026.

Invoices sho uld be coming in
from consultant soon.
15 FY20 Community development 702 Mid Long Term
Planning
750.032 ‐ General Plan 100 ‐71‐702 ‐ General Fund‐Planning‐ Mid Long Term Planning
239,805.00 0.00 0.00 In Progress Ongoing None N/A Carried over for any potential general plan updates and
related legal review costs.

Prior years bulk of costs were
legal.
16 FY22 Community development 702  Mid Long Term
Planning
750.135 ‐ Laserfiche
planning map sc
anning
100‐71‐702 ‐  General Fund‐Planning‐
Mid Long Term Planning
726.00 0.00 0.00 In Progress Winter 2026 None N/A Ongoing Operational Item 17 FY19 Public works 820  Sidewalk Curb
and Gutter
750.020 ‐ Annual Sidewalk
Curb & Gutter
270‐85‐820 ‐  Transportation Fund‐
Streets‐Sidewalk Curb and Gutter
2,776,484.00 607,032.88 981,535.03 In Progress 6/30/2025 None N/A Annual project. Moved to base for next FY. Funds must
be carried over.
18 FY24 Public works 801  Resources
Recovery
750.041 ‐ HHW and
PaintCare
520‐81‐801 ‐  Resource Recovery‐
Environmental Programs‐Resources
Recovery
161,010.00 150,878.37 0.00 In Progress Ongoing annual
project
Other In previous years received
funding from landfill fees
which are earmarked for
this supplementation use in
303‐312. No impact to
General Fund.

Completed for this FY. Will
defund balance after all
invoices are paid.
19 FY20 Public works 807  Service Center
Administration
750.043 ‐ Office
Reconfiguration
100‐83‐807 ‐  General Fund‐Service
Center‐Service Center Administration
111,416.00 9,109.11 0.00 In Progress Ongoing None N/A Carryover funds for ongoing citywide projects. In base
under 700‐702 for next FY.
20 FY20 Public works 802  Non Point
Source
750.064 ‐ Low Income
Cost Share
230‐81‐802 ‐  Env Mgmt Cln Crk Strm
Dr
ain‐Environmental Programs‐Non
Point Source
2,000.00 0.00 0.00 In Progress Ongoing None N/A New low‐income support for property assessments for
storm drain fees. Expenses
occur when applications are
received.
21 FY20 Public works 802  Non Point
Source
750.065 ‐ CUSD Joint Use
Cost Share
230‐81‐802 ‐  Env Mgmt Cln Crk Strm
Drain‐Environmental Programs‐Non
Point Source
8,707.00 17,672.77 0.00 In Progress Ongoing None N/A Completed.

0.00 0.00 0.00 In Progress Ongoing None N/A Ongoing. Completed this FY. 23 FY21 Public works 801  Resources
Recovery
750.084 ‐ Single Use
Plastics Ordinance
520‐81‐801 ‐  Resource Recovery‐
Environmental Programs‐Resources
Recovery
94,544.00 (420.00) 91,494.30 In Progress 1/31/2026 None No impact to General Fund. Ordinance implementation still in pr
ogress and on
schedule. In base under 700‐
702 for next FY.
24 FY13 Public works 825  Street Tree
Maintenance
900.911 ‐ Trees and
Badges
100‐86‐825 ‐  General Fund‐Trees and
Right of Way‐Street Tree Maintenance
20,000.00 1,213.73 0.00 In Progress On‐going Ongoing annual tree planting program. Funds are spent as
applications are submitted.
25 FY13 Public works 821  Street
Pav
ement
Maintenance
900.921 ‐ Annual Asphalt
Project
270‐85‐821 ‐  Transportation Fund‐
Streets‐Street Pavement Maintenance
7,472,764.00 2,278,855.93 538,594.32 In Progress 6/30/2025 Annual project. Moved to base for next FY. Funds must
be carried over.
26 FY24 Public works 122  Sustainability
Division
750.025 ‐ Special
Maintenance
100‐81‐122 ‐  General Fund‐
Environmental Programs‐Sustainability
Division
10,000.00 0.00 0.00 Not Started 6/30/2025 None N/A Defunded Q3 with no dollars spent.
27 FY24 Public works 812  School Site
Maintenance
750.025 ‐ Special
Maintenance
100‐84‐812 ‐  General Fund‐Grounds‐
School Site Maintenance
10,500.00 8,500.00 0.00 Completed 6/30/25 None N/A Completed and defunded Return Project Savings at Q3.
28 FY24 Public works 814   Sport Fields
Jollyman CRK
750.025 ‐ Special
Maintenance
100‐84‐814 ‐  General Fund‐Grounds‐
Sport Fields Jollyman CRK
10,500.00 8,500.00 0.00 Completed 6/30/25 None N/A Completed and defunded Return Project Savings at Q3.
29 FY24 Public works 801   Resources
Recovery
750.025 ‐ Special
Maintenance
520‐81‐801 ‐  Resource Recovery‐
Environmental Programs‐Resources
Recovery
20,000.00 0.00 0.00 Not Started 6/30/25 None This amount comes from Fund 520 with no impact to
General Fund.

Completed by IT. Defunded
Returned Project Savings at
Q3.
30 FY24 Public works 830   Bldg Maint
Quinlan Center
750.025 ‐ Special
Maintenance
100‐87‐830 ‐  General Fund‐Facilities
and Fleet‐Bldg Maint Quinlan Center
79,174.00 9,555.21 0.00 Completed 6/30/25 None N/A Completed and defunded Return Project Savings at Q3.
31 FY24 Public works 848   Street Lighting 900.990 ‐ Special Projects ‐ PW
100‐85‐848 ‐  General Fund‐Streets‐
Street Lighting
175,000.00 171,298.97 0.00 In Progress 6/30/2025 Will defund at year‐end when all invoices have been paid.
32 FY24 Public works 829  Bldg Maint
Service Center
750.025 ‐ Special
Maintenance
100‐87‐829 ‐  General Fund‐Facilities
and Fleet‐Bldg Maint Service Ce nter
2,000.00 297.09 0.00 In Progress 6/30/25 None N/A
33 FY24 Public works 827  Bldg Maint City
Hall
750.025 ‐ Special
Maintenance
100‐87‐827 ‐  General Fund‐Facilities
and Fleet‐Bldg Maint City Hall
2,000.00 0.00 0.00 In Progress 6/30/25 None N/A In progress. Will carryover next FY.
34 FY24 Public works 832  Bldg Maint
McClellan Ranch
750.025 ‐ Special
Maintenance
100‐87‐832 ‐  General Fund‐Facilities
and Fleet‐Bldg Maint McClellan Ranch
2,000.00 0.00 0.00 In Pr ogress 6/30/25 None N/A In progress. Will be completed by end of this FY.
35 FY24 Public works 833  Bldg Maint
Monta Vista Ct
750.025 ‐ Special
Maintenance
100‐87‐833 ‐  General Fund‐Facilities
and Fleet‐Bldg Maint Monta Vista Ct
2,000.00 0.00 0.00 In Progress 6/30/25 None N/A In progress. Will be completed by end of this FY.
36 FY24 Public works 838  Comm Hall
Bldg Maint
750.025 ‐ Sp ecial
Maintenance
100‐87‐838 ‐  General Fund‐Facilities
and Fleet‐Comm Hall Bldg Maint
2,000.00 0.00 0.00 In Progress 6/30/25 None N/A In progress. Will be completed by end of this FY.

Carryover funds. Estimated
comp
etition FY 25‐26.
40 FY24 Public works 837 Bldg Maint
Creekside
900.990 ‐ Special Projects ‐
PW
100‐87‐837 ‐ General Fund‐Facilities
and Fleet‐Bldg Maint Creekside

0.00 24,490.00 0.00 Completed 6/30/2025 Completed
Budget was requested in
10087837900905  but
expensed to this account
10087837900990
41 FY24 Public works 829  Bldg Maint
Service Center
900.990 ‐ Special Projects ‐
PW
100‐87‐829 ‐  General Fund‐Facilities
and Fleet‐Bldg Main t Service Center
46,937.00 46,092.22 0.00 Completed 6/30/2025 Completed
42 FY17 Community development 701  Current
Planning
750.007 ‐ The Hamptons 100 ‐71‐701 ‐  General Fund‐Planning‐ Current Planning
108,640.00 0.00 0.00 Not Started None N/A Application valid until end of 2026. If permit has not been
submitted for construction,
the item will be removed.
43 FY21 Community development 701  Current
Planning
750.009 ‐ Marina Plaza 100‐71‐701 ‐   General Fund‐Planning‐ Current Planning
23,317.00

0.00 0.00 Not Started None N/A Application valid until end of 2026. If permit has not been
submitted for construction,
the item will be removed.
44 FY22 Community development 701 Current
Planning
750.029 ‐ Vallco SB35/Rise 100‐71‐701 ‐ General Fund‐Planning‐ Current Planning
109,207.00 1,382.50 0.00 In Progress Ongoing None N/A Active application and waiting for building permit. Some
permits for grading and site
preparation work issued.

C
arried over in the event that
permits are received.
45 FY22 Community development 714  Construction
Plan Check
750.031 ‐ Westport 100 ‐73‐714 ‐  General Fund‐Building‐ Construction Plan Check
64,621.00 1,087.50 33,194.23 In Progress 2026 None N/A In progress. Carried over in anticipation of building permit
for the assisted living
component to be submitted
in 2025.
46 FY20 Community development 714  Construction
Plan Check
750.067 ‐ VTC 100‐73‐714 ‐  Gen eral Fund‐Building‐
Construction Plan Check
14,595,179.00 870.00 2,594,309.46 In Progress Ongoing None N/A In progress. Carried over in anticipation of additional
submittal of building permits.
47 FY20 Community development 715  Building
Inspection
750.067 ‐ VTC 100‐73‐715 ‐  General Fund‐Building‐
Building Inspection
5,406,634.00 0.00 0.00 In Progress Ongoing None N/A In progress. Carried over in anticipation of additional
submittal of building permits.

This project can be defunded.
52 FY24 Community development 705 Economic
Development
750.230 ‐ Business
Continuity Resilience
100‐71‐705 ‐ General Fund‐Planning‐
Economic Development
310,487.00 0.00 0.00 Not Started 6/30/2025 Grant This is the Cal OE S grant
that was received in 2022,
which was originally
$1million. This grant does
not appear on the grants
tracking sheet.

Do not defund, these are
grant funds that can still be
used.

About $175k previously used
for sm‐med biz emergency
preparedness (tabletop
exercise series).
53 FY22 Information Services 986   GIS 750.166 ‐ AR McC lellan Ranch
610‐35‐986 ‐  Innovation & Technology‐
I&T GIS‐GIS
11,333.00 11,333.32 0.00 Completed 12/30/2024 None N/A
54 Information Services 308   Applications 750.181 ‐ ERP (Phase II) 100 ‐32‐308 ‐  General Fund‐I&T Applications‐Applications
69,166.00 0.00 0.00 Cancelled Return project savings
55 FY23 Information Services 308   Applications 750.183 ‐ ACA Guide & Wrapper
100‐32‐308 ‐  General Fund‐I&T
Applications‐Applications
25,000.00 0.00 25,000.00 In Progress 6/30/2025 None N/A 56 FY23 Information Services 308   Applications 750.184 ‐ Accela Roadmap 100‐32‐308 ‐   General Fund‐I&T Applications‐Applications
23,000.00 0.00 23,000.00 In Progress 6/30/2025 None N/A 57 FY23 Information Services 986   GIS 750.212 ‐ Laserfiche Scanning
610‐35‐986 ‐  Innovation & Technology‐
I&T GIS‐GIS
4,099.00 0.00 4,098.54 Completed 9/30/2024 None N/A
58 FY21 Information Services 308   Applications 750.236 ‐ Project Dox 100‐32‐308 ‐  General Fund‐I&T Applications‐Applications
394.00 393.75 0.00 Completed 8/1/2024 None N/A
All Special Projects from FY25 Q3 Attachment AH
#F Y
Added
Department Program Base And Detail
Account With
Detail
Description
Full Org Set Code And
Description
Amended Budget   Actual Amount
(Expenses)
Encumbrances Status Estimated
Completion
Outside
Funding
Sources
(Grant,
Other, or
None)
Grant or Outside
Funding Source
Notes (e.g., carried
over to next fiscal
year)
59 Information Services 308   Applications 750.237 ‐ ERP (Phase III) 100 ‐32‐308 ‐  General Fund‐I&T Applications‐Applications
2,500,000.00 0.00 0.00
60 FY24 Information Services 986   GIS 750.238 ‐ VR Decarb 610 ‐35‐986 ‐  Innovation & Technology‐ I&T GIS‐GIS
112,002.00 45,810.93 67,900.25 In Progress 6/30/2025 Grant Silicon Valley Clean Energy (fully funded by Grant)
61 FY24 Information Services 305   Video 900.995 ‐ Special Projects ‐

CDD/I&T
100‐31‐305 ‐  General Fund‐I&T Video‐
Video
1,242,675.00 20,427.33 1,102,479.49 In Progress 6/30/2025 0.00 0.00 62 FY19 Public works 804  Plan Review 750.039 ‐ PW Scanning Project
100‐82‐804 ‐  General Fund‐
Developmental Services‐Plan Review
9,310.00 0.00 9,310.29 In Progress 6/30/2025 None N/A Project in progress. Vendor will bill in June when scanning
completed this FY.
63 FY23 Public works 844  Traffic
Engineering
750.040 ‐ Planned
Transportation Project
100‐88‐844 ‐  General Fund‐
Transportation‐Traffic Engineering
2,788.00 2,565.00 222.50 Completed 6/30/2025
64 FY23 Public works 853  Storm Drain
Fee
750.063 ‐ Rainwater
Capture
230‐81‐853 ‐  Env Mgmt Cl n Crk Strm
Drain‐Environmental Programs‐Storm
Drain Fee
28,207.00 6,634.62 9,072.44 In Progress Ongoing annual project
Other Funded by 2019 Clean
Water and Storm
Protection parcel fee.

This will be going away after
this FY due to expiration of
rebate matching agreement
with Valley Water as part of
cost cutting to allow parcel
fee r
evenues to fund more of
the basic compliance and
infrastructure maintenance
needs.
65 FY21 Public works 800  Public Works
Admin
750.071 ‐ Municipal Water
System
100‐80‐800 ‐  General Fund‐PW
Administration‐Public Works Admin
5,811.00 11,842.00 0.00 In Progress 6/30/2025 Project completed. 66 FY22 Public works 122  Sustainability
Division
750.106 ‐ Electric Cooking
Workshop Series
100‐81‐122 ‐  General Fund‐
Environmental Programs‐Sustainability
Division
6,400.00 0.00 0.00 In Progress 6/30/2025 None N/A Project is in progress and funds will be encumbered by
end of this FY.
67 FY22 Public works 801  Resources
Recovery
750.137 ‐ SB1383
Procurement
Requirements
520‐81‐801 ‐  Resource Recovery‐
Environmental Programs‐Resources
Recovery
205,653.00 0.00 0.00 In Progress Ongoing annual
project
Grant CalRecycle grant funds are
paying for compost
brokering to meet the
SB1383 procurement
requirement.
109,151.92 encumbered. No
completion date . Needs to be
in base for FY 25‐26 under
600‐621. Not a Special
Project. Funded by grant
funds.
68 FY22 Public works 844  Traffic
Engineering
750.163 ‐ VMT to LOS
Standards
100‐88‐844 ‐  General Fund‐
Transportation‐Traffic Engineering
30,637.00 30,538.93 (0.00) Completed 6/30/2025 Completed All Special Projects from FY25 Q3 Attachment AH
#F Y
Added
Department Program Base And Detail
Account With
Detail
Description
Full Org Set Code And
Description
Amended Budget   Actual Amount
(Expenses)
Encumbrances Status Estimated
Completion
Outside
Funding
Sources
(Grant,
Other, or
None)
Grant or Outside
Funding Source
Notes (e.g., carried
over to next fiscal
year)
69 FY22 Public works 801   Resources
Recovery
750.174 ‐ New Lndfill
Agrmnt/Solid Wst con
520‐81‐801 ‐  Resource Recovery‐
Environmental Programs‐Resources
Recovery
103,542.00 32,629.62 39,296.63 In Progress 8/31/2025 None No impact to General Fund. Project in progress. Will be completed FY 25‐26. Funds
encumbered. Will carry over.
70 FY23 Public works 844  Traffic
Engineering
750.231 ‐ SC Corridor
Vision Study
100‐88‐844 ‐  General Fund‐
Transportation‐Traffic E ngineering
154,079.00 151,968.63 0.00 Completed 6/30/2025 None N/A Completed 71 FY23 Public works 844  Traffic
Engineering
750.242 ‐ AC2 Traffic
Monitoring
100‐88‐844 ‐  General Fund‐
Transportation‐Traffic Engineering
42,975.00 780.00 42,195.00 Completed 6/30/2026 Other Apple Donation Funds encumbered. Waiting for invoices. Completed for
this FY.
72 FY20 Recreation services 632   Comm
Outreach & Neigh
Watch
750.056 ‐ Neighborhood
Engagement
100‐65‐632 ‐  General Fund‐
Community Services‐Comm Outreach
& Neigh Watch
56,781.00 23,562.29 0.00 Completed 9/30/2024 Grant California Volunteers Local Governments: Connecting
N
eighbors to Neighbors
(This specific GL is only the
materials portion of the
grant)
City secured for block leader
enhancement. ($200K + for
staff cost reimbursement in
2023. We got an extension in
Sep 2024. Tom had a memo
73 FY24 Recreation services 633   Disaster
Preparedness
750.230 ‐ Business
Continuity Resilience
100‐65‐633 ‐  General Fund‐
Co
mmunity Services‐Disaster
Preparedness
500,000.00 0.00 0.00 Not Started 6/30/2024 Grant This is the Cal OES grant that was received in 2022,
which was originally
$1million. This grant does
not appear on the grants
tracking sheet.

Do not defund, these are
grant funds that can still be
used.
74 FY23 Recreation services 633 Disaster
Preparedness
750.240 ‐ MRC Rise 100‐65‐633 ‐ General F und ‐
Community Services‐Disaster
Preparedness
2,194.00 1,176.24 0.00 Completed 9/30/2024 Grant National Association of City and County Health Officials
(NACCHO) Respond,
Innovate, Sustain, and
Equip (RISE) Awards
Additional supplies purchased
for MRC Rise in July 2024.

Project is now complete.

Total 41,598,688.00 3,898,893.98 7,444,047.76
CWP Special Projects from FY25 Q3 Attachment AI
#F Y
Added
Department Program Base And Detail
Account With
Detail Description
Full Org Set Code And
Description
Amended Budget   Actual Amount
(Expenses)
Encumbrances Status Estimated
Completion
Outside
Funding
Sources
(Grant,
Other, or
None)
Grant or Outside
Funding Source
Notes (e.g., carried
over to next fiscal
year)
1 FY24 Public works 122   Sustainability
Division
750.223 ‐ CWP
Electrification Study
100‐81‐122 ‐  General Fund‐
Environmental Programs‐Sustainability
Division
96,057.00 29,477.12 6,630.55 In Progress 45,838.00 None N/A Defunded Returned project savings 50K at Q3. Balance will
be used and project
completed this FY.
2 FY25 Public works 800   Public Works
Admin
750.244 ‐ CWP Recycled
Water Feasibility
100‐80‐800 ‐  General Fund‐PW
Administration‐Public Works Admin
200,000.00 0.00 0.00 Completed 6/30/2025 None N/A Defunded Returned project savings at Q3.

Cancelled
Work is being done in‐house.

Project savings will be
returned at year end
Work is being done in‐house.

Project can be defunded.
5F Y 2 4 R e c r e a t i o n services 632 Comm
Outreach & Neigh
Watch
750.227 ‐ CWP Public
Safety res/com areas
100‐65‐632 ‐ General Fund‐Community
Services‐Comm Outreach & Neigh
Watch
10,000.00 300.00 0.00 In Progress 6/30/2025 None N/A Will be defunded at year‐end.

Return Project Savings
Project was not carried over
into FY 25‐27. This funding
was promoted for about two
years to offer $300 block
party grants to interested
block leaders. To date, only
one $300 grant was awarded,
therefore this project can be
defunded.
6 FY22 Community development 702   Mid Long Term
Planning
750.101 ‐ CWP RHNA and
Gen Plan Update
100‐71‐702 ‐  Gen eral Fund‐Planning‐
Mid Long Term Planning
422,564.00 87,426.42 337,063.55 Completed Sep 2024 None N/A Completed in September, when the City received notice
from HCD that the Housing
Element complies with State
law. Housing Element
implementation policies will
be presented for Commission
and Council input as project
progresses.
7 Community development 702   Mid Long Term
Planning
750. 102 ‐ CWP Sign
Ordinance Update
100‐71‐702 ‐  General Fund‐Planning‐
Mid Long Term Planning
200,000.00 0.00 0.00 Not Started Spring 2026 None N/A This project was carried over into FY 25‐27. No additional
funding is required.
8 FY24 Community development 702   Mid Long Term
Planning
750.235 ‐ CWP Tree List 100 ‐71‐702 ‐  General Fund‐Planning‐ Mid Long Term Planning
50,000.
00 0.00 0.00 In Progress June 2025 None N/A These funds will be moved  to 100‐86‐825 750‐235 at year
end as part of the Urban
Forest Program next FY.
9F Y 2 4 L a w enforcement 200   Law
Enforcement SC
Sherif
750.227 ‐ CWP Public
Safety res/com areas
100‐20‐200 ‐  General Fund‐Law
Enforcement‐Law Enforcement SC
Sherif
60,000.00 62,250.00 62,250.00 In Progress 6/30/2027 None N/A This is a c urrent CWP project that will remain ongoing for
annual maintenance of the
ALPR cameras. P&R will
continue to manage this
project on an ongoing basis.

CWP Special Projects from FY25 Q3 Attachment AI
#F Y
Added
Department Program Base And Detail
Account With
Detail Description
Full Org Set Code And
Description
Amended Budget   Actual Amount
(Expenses)
Encumbrances Status Estimated
Completion
Outside
Funding
Sources
(Grant,
Other, or
None)
Grant or Outside
Funding Source
Notes (e.g., carried
over to next fiscal
year)
10 FY23 Public works 844   Traffic
Engineering
750.219 ‐ CWP Bicycle
Facilities
100‐88‐844 ‐  General Fund‐
Transportation‐Traffic Engineering
50,000.00 0.00 0.00 In Progress 6/30/2025 None N/A In progress. Staff will purchase and install the racks by the
end of the fiscal year.
11 FY24 Public works 825  Street Tree
Maintenance
750.235 ‐ CWP Tree List 100 ‐86‐825 ‐  General Fund‐Trees and Right of Way‐Street Tree Mainte nance
60,000.00 0.00 0.00 Cancelled June 2025 None N/A This GL for CWP Tree List will now be used for CWP Urban
Forest Program next FY.
12 FY25 Public works 844  Traffic
Engineering
750.243 ‐ CWP Active
Transportation Plan
100‐88‐844 ‐  General Fund‐
Transportation‐Traffic Engineering
330,000.00 282.50 299,717.50 In Progress 6/30/2025 Grant TDA3 Staff have contracted with a consutant and are working to
develop this project with
significant outr each and
meetings with the Bike Ped
Commission. City Council
adoption of Plan expected in
June 2026.
13 FY20 Community development 711   BMR
Affordable Housing
Fund
750.052 ‐ Develop ELI
Housing
265‐72‐711 ‐  BMR Housing‐Housing
Services‐BMR Affordable Housing Fund
238,301.00 0.00 3,005.00 In Progress Winter 2025 None N/A Pending development of Mary Ave, then operational. Project
is under review in compliance
wit
h Exclusive Negotiation
Agreement (ENA). Following
the Negotiation period, staff
will present the Council with a
Disposition and Development
Agreement (DDA) and Lease
agreement for the project and
the project will also
concurrently go through
entitlement hearings.
14 FY17 Community development 702   Mid Long Term
Planning
750.090 ‐
Residential/Mixed Use
Design
100‐71‐702 ‐  General Fund‐Planning‐
Mid Long Term Planning
194,922. 00 0.00 0.00 In Progress Summer 2025 None N/A This is the Objective Design Standards (ODC) in progress.

Invoices should be coming in
from consultant soon.

Total 2,261,844.00 179,736.04 708,666.60
Maintenance and Equipment Purchase Special Projects Attachment AJ #F Y
Added
Department Program Base And Detail
Account With
Detail Description
Full Org Set Code And
Description
Amended Budget   Actual Amount
(Expenses)
Encumbrances Status Estimated
Completion
Outside
Funding
Sources
(Grant,
Other, or
None)
Grant or Outside
Funding Source
Notes (e.g., carried
over to next fiscal
year)
26 FY24 Public works 122   Sustainability
Division
750.025 ‐ Special
Maintenance
100‐81‐122 ‐  General Fund‐
Environmental Programs‐Sustainability
Division
10,000.00 0.00 0.00 Not Started 6/30/2025 None N/A Defunded Q3 with no dollars spent.
27 FY24 Public works 812  School Site
Maintenance
750.025 ‐ Special
Maintenance
100‐84‐812 ‐  General Fund‐Grounds‐
School Site Maintenance
10,500.00 8,500.00 0.00 Completed 6/30/25 None N/A Completed and defunded Return Project Savings at Q3.
28 FY24 Public works 814  Sport Fields
Jollyman CRK
750.025 ‐ Special
Maintenance
100‐84‐814 ‐  General Fund‐Grounds‐
Sport Fields Jollyman CRK
10,500.00 8,500.00 0.00 Completed 6/30/25 None N/A Completed and defunded Return Project Savings at Q3.
29 FY24 Public works 801  Resources
Recovery
750.025 ‐ Special
Maintenance
520‐81‐801 ‐  Resource Recovery‐
Environmental Programs‐Resources
Recovery
20,000.00 0.00 0.00 Not Started 6/30/25 None This amount comes from Fund 520 with no impact to
General Fund.

Completed by IT. Defunded
Returned Project Savings at
Q3.
30 FY24 Public works 830   Bldg Maint
Quinlan Center
750.025 ‐ Special
Maintenance
100‐87‐830 ‐  General Fund‐Facilities
and Fleet‐Bldg Maint Quinlan Center
79,174.00 9,555.21 0.00 Completed 6/30/25 None N/A Completed and defunded Return Project Savings at Q3.
31 FY24 Public works 848  Street Lighting 900.990 ‐ Special Projects ‐ PW
100‐85‐848 ‐  General Fund‐Streets‐
Street Lighting
175,000.00 171,298.97 0.00 In Progress 6/30/2025 Will defund at year‐end when all invoices have been paid.
32 FY24 Public works 829  Bldg Maint
Service Center
750.025 ‐ Special
Maintenance
100‐87‐829 ‐  General Fund‐Facilities
and Fleet‐Bldg Maint Service Cent er
2,000.00 297.09 0.00 In Progress 6/30/25 None N/A
33 FY24 Public works 827  Bldg Maint City
Hall
750.025 ‐ Special
Maintenance
100‐87‐827 ‐  General Fund‐Facilities
and Fleet‐Bldg Maint City Hall
2,000.00 0.00 0.00 In Progress 6/30/25 None N/A In progress. Will carryover next FY.
34 FY24 Public works 832  Bldg Maint
McClellan Ranch
750.025 ‐ Special
Maintenance
100‐87‐832 ‐  General Fund‐Facilities
and Fleet‐Bldg Maint McClellan Ranch
2,000.00 0.00 0.00 In Pro gress 6/30/25 None N/A In progress. Will be completed by end of this FY.
35 FY24 Public works 833  Bldg Maint
Monta Vista Ct
750.025 ‐ Special
Maintenance
100‐87‐833 ‐  General Fund‐Facilities
and Fleet‐Bldg Maint Monta Vista Ct
2,000.00 0.00 0.00 In Progress 6/30/25 None N/A In progress. Will be completed by end of this FY.
36 FY24 Public works 838  Comm Hall
Bldg Maint
750.025 ‐ Spe cial
Maintenance
100‐87‐838 ‐  General Fund‐Facilities
and Fleet‐Comm Hall Bldg Maint
2,000.00 0.00 0.00 In Progress 6/30/25 None N/A In progress. Will be completed by end of this FY.

Maintenance and Equipment Purchase Special Projects Attachment AJ #F Y
Added
Department Program Base And Detail
Account With
Detail Description
Full Org Set Code And
Description
Amended Budget   Actual Amount
(Expenses)
Encumbrances Status Estimated
Completion
Outside
Funding
Sources
(Grant,
Other, or
None)
Grant or Outside
Funding Source
Notes (e.g., carried
over to next fiscal
year)
37 FY24 Public works 828   Bldg Maint
Library
750.025 ‐ Special
Maintenance
100‐87‐828 ‐  General Fund‐Facilities
and Fleet‐Bldg Maint Library
45,000.00 0.00 0.00 In Progress 6/30/25 None N/A In progress. Will be completed by end of this FY.
38 FY24 Public works 836  Bldg Maint
Sports Center
750.025 ‐ Special
Maintenance
570‐87‐836 ‐  Sports Center‐Facilities
and Fleet‐Bldg Maint Sports Center
45,705.00 20,169.00 0.00 In Progress 6/30/25 None N/A In pr ogress. Will be completed by end of this FY.
39 FY24 Public works 831  Bldg Maint
Senior Center
750.025 ‐ Special
Maintenance
100‐87‐831 ‐  General Fund‐Facilities
and Fleet‐Bldg Maint Senior Center
123,675.00 0.00 0.00 Not Started Cannot be
completed this FY
None N/A Project delayed due to
coinciding project which is
impacting the ability to start.

Carryover funds. Estimated
competition FY 25‐26.
40 FY24 Public works 837 Bldg Maint
Creekside
900.990 ‐ Special Projects ‐
PW
100‐87‐837 ‐ General Fund‐Facilities
and Fleet‐Bldg Maint Creekside

0.00 24,490.00 0.00 Completed 6/30/2025 Completed
Budget was requested in
10087837900905  but
expensed to this account
10087837900990
41 FY24 Public works 829  Bldg Maint
Service Center
900.990 ‐ Special Projects ‐
PW
100‐87‐829 ‐  General Fund‐Facilities
and F leet ‐Bldg Maint Service Center
46,937.00 46,092.22 0.00 Completed 6/30/2025 Completed
Total 576,491.00 288,902.49 0.00
Special Projects as Defined in City Council Special Projects Policy Attachment AK # FY
Added
Department Program Base And Detail
Account With Detail
Description
Full Org Set Code
And Description
Amended
Budget
Actual Amount
(Expenses)
Encumbrances Status Estimated
Completion
Outside Funding
Sources (Grant,
Other, or None)
Grant or Outside
Funding Source
Notes (e.g., carried over to
next fiscal year)
50 FY24 Administration 120   City Manager 750.239 ‐ PR & Strategic Comm Strategy
100‐12‐120 ‐  General Fund‐City
Manager‐City Manager
127,400.00 0.00 0.00 Cancelled 6/30/2026 None N/A Defund This project was canceled in 2024 and
was intended to be defunded in Q3.

Staff recommends defunding at year
end as no work has continued since
2024.
51 FY23 Community
development
705  Economic
Development
750.179 ‐ Econ Dev Strategy
Outreach
100‐71‐705 ‐
General Fund‐
Planning‐Economic
Development
20,000.00 0.00 0.00 Not Started None N/A Defund
Economic Development projects are
being funded through the FY 25‐27
CWP. This project can be defunded.
52 FY24 Community
development
705  Economic
Development
750.230 ‐ Business Continuity
Resilience
100‐71‐705 ‐  General Fund‐
Planning‐Economic
Development
310,487.00 0.00 0.00 Not Started 6/30/2025 Grant This is the Cal OES grant that wa s
received in 2022, which was
originally $1million. This grant
does not appear on the grants
tracking sheet.

Do not defund, these are grant funds
that can still be used.

About $175k previously used for sm‐
med biz emergency preparedness
(tabletop exercise series).
53 FY22 Information Services 986   GIS 750.166 ‐ AR McClellan Ranch 610‐ 35‐986 ‐   Innovation & Technology‐I&T GIS‐GIS
11,333.00 11,333.32 0.00 Completed 12/30/2024 None N/A
54 Information Services 308   Applications 750.181 ‐ ERP (Phase II) 100 ‐32‐308 ‐  General Fund‐I&T Applications‐Applications
69,166.00 0.00 0.00 Cancelled Return project savings
55 FY23 Information Services 308   Applications 750.183 ‐ ACA Guide & Wrapper
100‐32‐308 ‐  General Fund‐I&T
Applications‐Applications
25,000.00 0.00 25,000.00 In Progress 6/30/2025 None N/A 56 FY23 Information Services 308   Applications 750.184 ‐ Accela Roadmap 100 ‐32‐308 ‐  General Fund‐I&T Applications‐Applications
23,000.00 0.00 23,000.00 In Progress 6/30/2025 None N/A 57 FY23 Information Services 986   GIS 750.212 ‐ Laserfiche Scanning 610 ‐35‐986 ‐  Innovation & Technology‐I&T GIS‐GIS
4,099.00 0.00 4,098.54 Completed 9/30/2024 None N/A
58 FY21 Information Services 308   Applications 750.236 ‐ Project Dox 100‐ 32‐308 ‐  General Fund‐I&T Applications‐Applications
394.00 393.75 0.00 Completed 8/1/2024 None N/A
59 Information Services 308   Applications 750.237 ‐ ERP (Phase III) 100 ‐32‐308 ‐  General Fund‐I&T Applications‐Applications
2,500,000.00 0.00 0.00
60 FY24 Information Services 986   GIS 750.238 ‐ VR Decarb 610 ‐35‐986 ‐  Innovation & Technology‐I&T GIS‐GIS
112,002.00
45,810.93 67,900.25 In Progress 6/30/2025 Grant Silicon Valley Clean Energy (fully funded by Grant)
61 FY24 Information Services 305   Video 900.995 ‐ Special Projects ‐

CDD/I&T
100‐31‐305 ‐  General Fund‐I&T
Video‐Video
1,242,675.00 20,427.33 1,102,479.49 In Progress 6/30/2025 0.00 0.00 49 FY24 Public works 122  Sustainability
Division
750.176 ‐ Climate AP Vision
Summary Doc
100‐81‐122 ‐  General Fund‐
Environmental Programs‐
Sustainability Division
10,000.00 0.00 0.00 In Progress 6/30/2025 None N/A Defunded Returned project savings at Q3
62 FY19 Public works 804  Plan Review 750.039 ‐ PW Scanning Project 100 ‐82‐804 ‐  General Fund‐ Developmental Services‐Plan
Review
9,310.00 0.00 9,310.29 In Progress 6/30/2025 None N/A Project in progress. Vendor will bill in June when scanning completed this FY.
63 FY23 Public works 844  Traffic
Engineering
750.040 ‐ Planned
Transportation Project
100‐88‐844 ‐  General Fund‐
Transportation‐Traffic
Engineering
2,788.00 2,565.00 222.50 Completed 6/30/2025

Special Projects as Defined in City Council Special Projects Policy Attachment AK # FY
Added
Department Program Base And Detail
Account With Detail
Description
Full Org Set Code
And Description
Amended
Budget
Actual Amount
(Expenses)
Encumbrances Status Estimated
Completion
Outside Funding
Sources (Grant,
Other, or None)
Grant or Outside
Funding Source
Notes (e.g., carried over to
next fiscal year)
64 FY23 Public works 853 Storm Drain
Fee
750.063 ‐ Rainwater Capture 230 ‐81‐853 ‐ Env Mgmt Cln Crk Strm Drain‐Environmental
Programs‐Storm Drain Fee
28,207.00 6,634.62 9,072.44 In Progress Ongoing annual project
Other Funded by 2019 Clean Water
and Storm Protection parcel fee.

Funded by grant funds.
68 FY22 Public works 844  Traffic
Engineering
750.163 ‐ VMT to LOS
Standards
100‐88‐844 ‐  General Fund‐
Transportation‐Traffic
Engineering
30,637.00 30,538.93 (0.00) Completed 6/30/2025 Completed 69 FY22 Public works 801  Resources
Recovery
750.174 ‐ New Lndfill
Agrmn
t/Solid Wst con
520‐81‐801 ‐  Resource
Recovery‐Environmental
Programs‐Resources Recovery
103,542.00 32,629.62 39,296.63 In Progress 8/31/2025 None No impact to General Fund. Project in progress. Will be completed FY 25‐26. Funds encumbered. Will carry
over.
70 FY23 Public works 844  Traffic
Engineering
750.231 ‐ SC Corridor Vision
Study
100‐88‐844 ‐  General Fund‐
Transportation‐Traffic
Engineering
154,079.00 151,968.63 0.00 Completed 6/30/2025 None N/A Completed 71 FY23 Public works 844  Traffic
Engineering
750.242 ‐ AC2 Tra ffic
Monitoring
100‐88‐844 ‐  General Fund‐
Transportation‐Traffic
Engineering
42,975.00 780.00 42,195.00 Completed 6/30/2026 Other Apple Donation Funds encumbered. Waiting for invoices. Completed for this FY.
72 FY20 Recreation services 632  Comm
Outreach & Neigh
Watch
750.056 ‐ Neighborhood
Engagement
100‐65‐632 ‐  General Fund‐
Community Services‐Comm
Outreach & Neigh Watch
56,781.00 23,562.29 0.00 Complete d 9/30/2024 Grant California Volunteers Local Governments: Connecting
Neighbors to Neighbors (This
specific GL is only the ma terials
portion of the grant)
City secured for block leader
enhancement. ($200K + for staff cost
reimbursement in 2023. We got an
extension in Sep 2024. Tom had a memo
73 FY24 Recreation services 633  Disaster
Preparedness
750.230 ‐ Business Continuity
Resilience
100‐65‐633 ‐  General Fund‐
Community Services‐Disaster
Preparedness
500,000.00 0.00 0.00 Not Started 6/30/2024 Grant This is the Ca l OES grant that was received in 2022, which was
originally $1million. This grant
does not appear on the grants
tracking sheet.

Do not defund, these are grant funds
that can still be used.
74 FY23 Recreation services 633 Disaster
Preparedness
750.240 ‐ MRC Rise 100‐65‐633 ‐ General Fund‐
Community Services‐Disaster
Preparedness
2,194.00 1,176.24 0.00 Complete d 9/30/2024 Grant National Association of City and County Health Officials
(NACCHO) Respond, Innovate,
Sustain, and Equip (RISE) Awards
Additional supplies purchased for MRC
Rise in July 2024. Project is now
complete.

Total 5,603,933.00 339,662.66 1,322,575.14

Cupertino City CouncilJune 3, 2025

Cupertino City Council
June 3, 2025