© 2009 Republic Services 09/15/09 Emergency Action Plan
NEWBY ISLAND SANITARY LANDFILL
I. PURPOSE
This Emergency Action Plan is designed to provide guidance to personnel in the event of an emergency and outlines the required procedures for responding to emergencies. Emergencies both man-made and natural may require this facility to be evacuated or shelter-in-place. These may include, but are not limited to, fires, explosions, floods, earthquakes, hurricanes, tornados, toxic material release, radiological and biological accidents, civil disturbances, and workplace violence.
This plan has been developed to provide direction in responding to these and other types of emergencies and ensure the facility’s compliance with OSHA 29 CFR 1910.38, Emergency Action Plans.
II. DEFINITIONS
None
III. RESPONSIBILITY
The Facility Manager is in charge of any emergency at this facility. All communication, questions, etc., are to be directed to the Facility Manager, who has full authority, including the management decisions listed within this plan.
The Facility Manager is responsible for:
a. Assigning alternates to serve in his/her absence, they are listed on the Emergency Contact List in Appendix B.
b. Designating the appropriate emergency response personnel for the various types of emergencies outlined in this plan, and who will assist the Facility Manager in the evaluation and response to emergencies.
c. Ensuring that all personnel are trained on the procedures outlined in this plan. d. Making the decision to shut down operation and whether to shelter-in-place or evacuate during an emergency
To Do:
- Annual training to employees
- Conduct mock fire drill
- Update evac map (if changes)
- Update Appendix A,B,C
Annual / Update Review
2/27/2020
Signature Date
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© 2009 Republic Services 09/15/09 Emergency Action Plan e. Directing the shelter-in-place, evacuation and search of the facility, and recall of personnel during an emergency
f. Communicating with local law enforcement and local emergency response personnel to review this plan, the facility, and communicate with them during an emergency. g. Conducting mock emergency drills to train personnel and test this plan at least annually. h. Ensuring that this plan and the contact personnel are kept up to date with current work practices and contacts.
IV. EMERGENCY ACTION PLAN OVERVIEW
Depending on the circumstances and the type of emergency, the first important decision is whether to stay at the facility (shelter-in-place) or evacuate. Facility management will use all available information to determine if there is an immediate danger. In any emergency, local authorities may or may not immediately be able to provide information on what is happening and what the facility should do.
Facility management will make the decision to either shelter-in-place or evacuate in the absence of direction from outside agencies. This plan is designed to account for both possibilities.
Facility management will use available information to assess the situation. If there is a large amount of debris in the air, or if local authorities say the air is badly contaminated, the decision may be to "shelter-in-place." Information will be gathered from watching TV, listening to the radio, or checking the Internet often for information or official instructions as it becomes available. There are numerous emergencies that may prompt personnel to shelter-in-place.
Examples of these types of emergencies include; terrorist attacks, toxic material releases, radiological and biological accidents, civil disturbances, workplace violence, and tornados.
If told to evacuate or seek medical treatment from the authorities, the facility will do so immediately.
In preparation for these events the facilities has designed the following plans to help instruct personnel on who to contact, where to go, and the basic emergency supplies information.
1. Emergency Information List (Appendix A)
The emergency information list contains emergency responders, contact phone numbers, emergency assembly locations, and shelter-in-place locations. It outlines the basic actions that must be taken in the event of an emergency.
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2. Emergency Contact List (Appendix B)
The emergency contact list is posted in multiple locations around the facility so to be used to initiate this emergency action plan. This list contains the home and work phone numbers of key staff and support personnel (e.g., corporate staff, police, fire, emergency medical support, and relevant government agencies). It also contains the names and/or titles of those individuals who are assigned to serve as the facility’s Emergency Coordinator, spokesperson, and their designated alternates.
3. Spill Response Information (Appendix C)
The spill response information contains information on chemicals stored on site, storage amounts, spill cleanup supplies, personal protective equipment, and the names of personnel trained in spill response procedures.
4. Site Evacuation Map
The site evacuation map(s) (Appendix D) contain the emergency escape routes for the buildings and/or area. In addition fire extinguishers, first aid kits, spill response kits, and other emergency response equipment are indicated. Upon notification of an evacuation, all personnel who are not directly involved in responding to the emergency must go directly to the emergency assembly location(s) indicated on this map. Once at the emergency assembly location point, a headcount will be conducted to account for all personnel at the facility.
The emergency assembly areas were selected because there is sufficient area to accommodate all personnel. They are located away from busy streets and out of the way where they will not interfere with rescue and emergency response operations. The location is also up-wind from the most common or prevailing wind direction from the potentially hazardous areas on site.
5. Employee Personal Information
Personal emergency response information is kept with the human resources department. This information, which may be needed in the event of an emergency includes:
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© 2009 Republic Services 09/15/09 Emergency Action Plan a. Home telephone numbers
b. Names and telephone number of next of kin, and
c. Medical information
This information is maintained in such a way that it can be readily retrieved in the event of an emergency.
6. Rescue
Rescue operations at this facility will only be performed by outside agencies that have professionally trained, equipped, and certified personnel to perform rescue operations.
7. Detailed Procedures
Below are detailed procedures for each of the following events:
a. Fire Response Procedures
b. Shelter-in-Place Procedure
c. Evacuation Procedure
d. Medical
e. Weather
f. Spill Response Plan
g. Bomb Threat
V. FIRE RESPONSE PROCEDURES
This outlines when it is safe, and not safe, to fight a fire with a fire extinguisher. Promptly reporting a fire is always the first response. This is to alert everyone and make sure they are evacuated to the emergency assembly location if necessary.
1. Report Fires Immediately
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© 2009 Republic Services 09/15/09 Emergency Action Plan Activate the emergency alarm system and report all fires immediately to the facility manager or the nearest member of management and notify the fire department.
2. Small Fires
Personnel who have completed annual fire extinguisher training may attempt to extinguish small fires. A small fire is defined as a fire that can be controlled or extinguished by the use of portable fire extinguishers without the need for personal protective equipment. Individuals must use their judgment based on their training and experience to determine whether or not it is safe to fight a fire with portable fire extinguishers.
The following is provided as general guidance in helping personnel in making this decision.
3. When it may be safe to extinguish a fire using a fire extinguisher a. Size of the Fire – if the fire is limited to the original material ignited, it is contained (such as in a waste basket) and has not spread to other materials. The flames are no higher than the firefighter's head.
b. Condition of the Air in the Area – if the fire has not depleted the oxygen in the room and is producing only small quantities of toxic gases and no respiratory protection equipment is required.
c. Amount of Smoke and Heat – if heat is being generated, but the room temperature is only slightly increased. Smoke may be accumulating on the ceiling, but visibility is good and no special personal protective equipment is required
d. Evacuation Path - there is a clear evacuation path that is behind you as you fight the fire.
4. When it is not safe to use a fire extinguisher to fight a fire:
a. Type, size, and location of the fire - If the fire involves flammable solvents, has spread over more than 60 square feet, or is partially hidden behind a wall or ceiling, or can not be reached from a standing position.
b. Condition of the air - if the smoke and products of combustion from the fire require respiratory protection in the area
c. Amount of Heat – If the radiated heat is easily felt on exposed skin making it difficult to approach within 10-15 feet of the fire (or the effective range of the extinguisher) d. Visibility - If the person must crawl on the floor due to heat or smoke. Smoke is quickly filling the room, decreasing visibility.
e. Evacuation Path - If the fire is not contained, and fire, heat, or smoke may block the evacuation path
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© 2009 Republic Services 09/15/09 Emergency Action Plan VI. SHELTER-IN-PLACE PROCEDURE
1. Shelter-in-Place Rooms
To “shelter-in-place,” an interior room(s) is selected that is above the ground floor, with the fewest windows or vents. The room(s) should have adequate space for everyone to be able to sit.
Overcrowding is avoided by selecting additional rooms if necessary. Large storage closets, utility rooms, pantries, copy and conference rooms without exterior windows work well. Avoid selecting a room with mechanical equipment like ventilation blowers or pipes, because this equipment may not be able to be sealed from the outdoors.It is ideal to have a hard-wired telephone in the room(s) you select. Cellular telephone equipment may be overwhelmed or damaged during an emergency.
2. Emergency Supplies
Shelter-in-place disaster supplies may include items such as nonperishable food, bottled water, battery-powered radios, first-aid supplies, flashlights, batteries, duct tape, plastic sheeting, and plastic garbage bags.
3. Shelter-in-Place Emergency Action Plan
The following is a basic outline of the typical procedures used for sheltering-in-place. When authorities provide directions to shelter-in-place, they want everyone to take these steps immediately.
a. Close the facility.
b. If there are customers, clients, or visitors at the facility, provide for their safety by asking them to stay. Instruct these people that it is best for their safety not to leave their current location. Do not drive or walk outdoors.
c. Unless there is an imminent threat, ask employees, customers, clients, and visitors to call their emergency contact (i.e. family member, etc.) and let them know where they are sheltering (staying) and that they are safe.
d. Turn on call-forwarding or alternative telephone answering systems or services. If the business has voice mail or an automated attendant, change the recording to indicate that the business is closed, and that staff and visitors are remaining in the building until authorities advise it is safe to leave.
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© 2009 Republic Services 09/15/09 Emergency Action Plan e. Quickly lock exterior doors and close windows, and air vents. Have employees familiar with your building’s mechanical systems turn off all fans, heating and air conditioning systems. Some systems automatically provide for exchange of inside air with outside air.
These systems, in particular, need to be turned off, sealed, or disabled. Close or tape-off all vents in the “shelter-in-place” room(s).
f. If you are told there is danger of an explosion, close the window shades, blinds, or curtains.
g. Take your emergency supplies and go into the designated shelter-in-place room(s). Seal all windows, doors, and vents with plastic sheeting and duct tape or anything else you have on hand.
h. Consider precutting plastic sheeting (heavier than food wrap) to seal windows, doors, and air vents. Each piece should be several inches larger than the space you want to cover so that it lies flat against the wall. Label each piece with the location of where it fits. i. Call emergency contacts and have the phone available if you need to report a life- threatening condition.
j. Write down the names of everyone in the room, and call the designated emergency response coordinator to report who is in the room(s) with you, and their affiliation with your business (employee, visitor, client, or customer). k. Listen to the radio, watch television, or use the Internet for further instructions until you are told all is safe or to evacuate. Local officials may call for evacuation in specific areas at greatest risk in your community.
VII. EVACUATION PROCEDURE
1. Activate Emergency Alarm System
Employees are notified of the need for an emergency notification by sounding of an alarm, announcement over the building communication system, or by notification initiated by their supervisor.
2. Shut Off Equipment
Equipment or operations will only be shut off if time permits and only if your personal safety is not at risk. Critical operations that need to be shut down are included in the Facility Emergency Information List.
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3. Use Designated Exit Routes
Plans/maps that identify designated emergency exits, routes and the locations of fire extinguishers and fire hoses are posted in key locations within the Facility. Employees must always evacuate through an exit closest to your location in the event of an emergency or fire requiring evacuation.
Each supervisor, or in his/her absence an individual designated by the supervisor, is responsible to ensure that all assigned evacuation routes and exits are clear from obstructions that could hinder evacuation during an emergency.
4. Clear the Building / Area
Supervisors are responsible in the event of an evacuation to ensure that all employees and visitors safely evacuate from the supervisor’s assigned work area. Supervisors are also responsible for ensuring that any disabled person located in the supervisor’s work area is either evacuated with other employees or is relocated to a designated (on the evacuation map) location for evacuation by emergency response personnel. Those supervisors whose assigned work areas include restrooms and other inside rooms are responsible to ensure that those areas have been evacuated.
5. Evacuation Precautions
When evacuating during a fire, do not open doors if the doors or knobs are hot. If they are cool, open doors slowly. If smoke is encountered when exiting, kneel down on the floor and crawl to escape. Never use an elevator during a fire. Smoke and heat rises so the elevator may be filled with smoke.
6. Proceed Immediately to Assembly Locations
Employees are instructed to quickly exit the building and to assemble at the primary or secondary assembly locations. See Facility Specific Emergency Information List for the primary and secondary locations.
7. Conduct Headcount
Supervisors, with the assistance of employees, are to take headcounts at the assembly area.
Emergency personnel are to be notified of names and last known location of any missing personnel who might require rescue.
Emergency personnel or the facility manager will make the decision once a headcount is taken if the situation warrants a further evacuation. This may require sending personnel home by normal means or providing them with transportation to an offsite location.
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8. Do Not Re-Enter Building / Area Until Authorized
Once emergency response personnel or the General Manager or Designee has given the "all clear" to employees and their supervisors, they may reenter the facility and proceed to their designated work areas.
9. Review Plan
Senior management will conduct a formal critique of the incident and associated actions, to identify necessary recommendations for improvement.
VIII. MEDICAL EMERGENCIES
1. Reporting a Medical Emergency
During normal working hours, evenings, or weekends:
a. Report minor injuries to your supervisor or designated first aid provider. b. Drivers are to call dispatch.
c. Serious or life threatening injuries, call 911/Fire Department, and facility management.
2. Emergency First Aid Assistance
First aid is only to be provided by designated first aid providers who have received first aid and/or CPR training, and whose job description duties include providing first aid. Additionally, the Republic Services contract medical provider has established a procedure to provide post-exposure treatment in the event that an employee is exposed to blood or other potentially infectious substances when voluntarily providing emergency assistance or first-aid. Refer to the Safe Work Procedures – First Aid for additional details.
Note: Employees who have received Republic Services provided first aid or CPR training, and are not designated as first aid providers are instructed that their job does not require that they perform first aid services.
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© 2009 Republic Services 09/15/09 Emergency Action Plan IX. WEATHER – TORNADOS, HURRICANES, FLASH FLOODS
The Facility Manager will make the determination to shut down operations if threatening weather is in the area. The Facility Manager will decide whether it will be better to leave the facility if time permits or “shelter-in-place.”
1. Monitor Weather Conditions
When threatening weather suggests that a tornado, or other dangerous weather condition, could occur in the vicinity, the Emergency Response Coordinator (ERC) will monitor local news/weather radio broadcasts for warnings issued for areas in or around the Facility.
2. Proceed to Designated Shelters
When a weather-related warning is issued for the area the ERC will notify all supervisors to be prepared to move their employees to their assigned shelter areas. At the first sign of an approaching tornado or threatening weather, supervisors must direct their employees to shelter. If time permits, turn off your equipment, prior to proceeding to the designated shelter area.
3. If Designated Shelter is Not Available
Personnel who are unable to reach designated shelters are instructed to use the following guidance to seek alternative shelter. Shelters should ideally be below grade, or if not feasible, above grade in an area without windows and of substantial construction. Typically, fire stairwells and washrooms are examples of appropriate shelter areas. Interior corridors are less desirable as past incidents have indicated that they can become filled with flying shrapnel. If the above shelters are not readily available, cover should be sought under heavy furniture, on the lowest floor, and away from windows, glass doors, etc. All office trailers should be evacuated, and those personnel should move to a more permanent shelter or lie flat in the nearest depression or ditch. Personnel who are outdoors and cannot get to shelter should seek a low-lying area, ditch, depression or low area.
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4. Headcount and Recovery
After the threat of threatening weather has passed, supervisors, with the assistance of employees, are to take headcount to determine that all employees are safe and uninjured. Remain in the shelter area until instructed to return to your work area by the ERC.
5. Call For Emergency Assistance
Call 911 or the Fire Department if any employee requires medical assistance or rescue. Give the Fire Department the appropriate address and the exact location where assistance is required.
X. SPILL RESPONSE
1. Pre - Planning
Chemicals used or stored at the facility are stored and labeled in approved containers according to the requirements of the Facility’s Hazard Communication (Right-To-Know) Program. Material Safety Data Sheets (MSDS) are available for each of these chemicals. Each supervisor is responsible for ensuring that his/her employees are aware of the hazardous chemicals that are used in their work area.
Employees are advised, depending on their work assignment, to either leave from the area of a spill and notify the appropriate personnel of the spill/release, or to respond to the spill/release by stopping, containing, or cleaning up the spill. Appendix C contains a list of chemicals and the amounts if spilled that would require personnel to leave the area.
2. Reporting a Spill
a. Minor Spill
If the spill/release is small (i.e., not large enough to require employees to leave the area) report it immediately to your supervisor.
b. Moderate Spill
Leave the area of the spill/release, then immediately notify your supervisor or a designated spill responder. They will initiate the actions that are required to stop, cleanup, or otherwise Safety Manual
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© 2009 Republic Services 09/15/09 Emergency Action Plan respond to the spill/release.
c. Major Spill
Leave the area of the spill, then immediately notify your supervisor or the Facility Manager, and contact the proper authorities or spill responders.
3. Limits of Response
Appendix C contains a list of spill supplies, personal protective equipment to be used for spill responses, and list of personnel who are the designated spill responders for small and moderate sized spills.
a. Minor Spill
Most employees have received routine Hazard Communication training and have been provided with supplemental training on how to use spill cleanup supplies and additional personal protective equipment which will allows them to cleanup minor spills/releases as a part of their routine work assignments. Moderate and larger spills/releases are either handled by moderate spill responders or by Hazardous Materials (HAZMAT) responders. b. Moderate Spill
Responders for moderate sized spills are used at this facility for leak prevention and cleanup, where conditions do not exceed the thresholds established in this plan for HAZMAT response. Employees who have been assigned to respond to moderate sized spills have received routine Hazard Communication training and have been provided with supplemental training to use spill cleanup supplies and additional personal protective equipment . In the event of a moderate spill/release employees are either:
Required to leave the area until the situation is corrected; or Trained and qualified, as a member of the spill response team, to stop the leak and/or cleanup the spill/release.
c. Major Spill
HAZMAT responders are required whenever release of the hazardous chemical creates conditions in the spill/release area that:
Are life or injury threatening;
Pose a fire or explosion hazard;
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Cause high levels of a toxic substance.
Professional fire and emergency assistance are requested (see emergency contact list) where either the facility does not have a HAZMAT response team or when backup assistance is required for the facility's HAZMAT response team
XI. BOMB THREAT
1. Bomb Threat Analysis
Proper response to the threat involves at least three continuous and related but distinct steps:
a. Analysis of the threat and estimate of the need for response. b. Decision on what is the proper response.
c. Implementing the response decision within the allowable time frame.
2. Procedure To Be Followed After A Bomb Threat Has Been Received The person who receives the threat should immediately contact the Facility Manager or the designated alternate.
The person receiving the threat should then immediately fill out a Bomb Threat Checklist (Form 1019, or an equivalent form). This Checklist should be completed for each threat received, noting the time and, if possible, the exact words used in the threat.
In the case of a phone threat, record the conversation if possible and consider taping subsequent calls.
Once he/she is notified the Facility Manager will:
a. Notify the local law enforcement agency, or where the facility has a security officer, contact security to notify local law enforcement (where a security service or security office is used it is recommended that the shift commander be requested, to insure confidentiality); b. Notify all supervisors and instruct them whether to evacuate the facility and/or conduct a search. The Bomb Threat Search Procedure is contained in Bomb Threat Checklist (Form 1019).
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© 2009 Republic Services 09/15/09 Emergency Action Plan If any employee is so concerned that he/she wants to leave the facility because of the bomb threat, he/she shall be allowed to do so. Such employee will be instructed to punch out upon leaving the facility and will not be paid for the remainder of the shift. Employees will further be instructed not to report for work until the beginning of his/her next shift.
If a decision is made to evacuate the facility, supervisors will be responsible for shutting down in the normal manner. Employees will be instructed to proceed to the emergency assembly locations and to remain there for further instructions.
When a decision has been made to return to work, employees will be advised to return to work.
Procedures should be in place to contact employees. Supervisors should turn in the names of any missing personnel to their managers or the facility manager.
XII. TRAINING
Training employees is a critical component of this plan in preparing personnel in how to respond to an emergency. All employees are trained, on their first day of employment, on the actions that they are required to follow during an emergency. Additional training, as appropriate, is provided:
For employees who are assigned to assume additional responsibilities during an emergency; Whenever employee’s responsibilities or designated actions under the plan change Whenever the plan is changed, and
As necessary to maintain the required skills of personnel.
The training program provided to personnel covers this emergency action plan and includes the following topics:
Individual roles and responsibilities;
Potential threats, hazards, and protective actions;
Notification, warning, and communications procedures; Means for locating family members in an emergency;
Emergency response procedures;
Evacuation locations, shelter-in-place locations, and accountability procedures; Location and use of common emergency equipment; and
Emergency shutdown procedures.
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© 2009 Republic Services 09/15/09 Emergency Action Plan XIII. ANNUAL DRILLS AND PERIODIC UPDATES
This facility conducts a test of this emergency action plan at least annually so personnel become familiar with the emergency procedures, the evacuation routes, emergency assembly locations, and shelter locations. The facility reviews this plan with other companies in the area to ensure emergency response efforts are coordinated between neighboring facilities.
Additionally, the plan is reviewed with local emergency response officials to help facilitate the coordination of emergency response efforts. A relationship has been promoted with the local fire department and ambulance provider so they know the layout of the facility, potential hazards, and are familiar with site emergency response personnel.
The plan is stored in a location and manner that can be readily reviewed by employees or their designated representatives. This plan is routinely updated as changes occur.
XIV.PROGRAM ENFORCEMENT
The Facility Manager is responsible for enforcement of this Emergency Action Plan. Anyone who directs someone to violate, or has knowledge of a violation, and takes no corrective action will receive appropriate disciplinary action.
All personnel are responsible for following the procedures in this program. Personnel found in violation of this program will be subject to disciplinary action.
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© 2009 Republic Services 09/15/09 Emergency Action Plan Appendix A - Emergency Information List
Emergency Responders, Phone Numbers, & Assembly Locations Facility Name: __Newby Island Sanitary Landfill_____
Emergency Response Coordinator (ERC): __Tony Boccaleoni _____________ Address: _1601 Dixon Landing Road, Milpitas, Ca. 95035________________ Office Phone Number: _(408) 354-2430_______________________________ Fire Department: _City of Milpitas____ ___ ________________________ Phone Number: (408) _586_ - _2800_ or Emergency dial 911.
1. Fire and Evacuation
Equipment needed to be shut down in an emergency:
1. All Heavy Equipment _________________
2. _
3. _ ___________________ ______________
Responsible persons to shutdown equipment:
1. _Tony Boccaleoni____ (408) 586-2430___________________________
2. _Rachelle Huber_____ (408) 586-2263___________________________ Emergency assembly locations:
Primary: _Parking Lot __________________
Secondary: _D-Shaped Parcel across the driveway. _______________
2. Medical
Medical assistance personnel (if other than fire department): __911__ Number of minutes it takes for professional medical assistance to reach this facility is _15__ minutes.
The facility does not have designated and trained employees to serve as first aid responders.
Location of first aid supplies: Office Break Room
3. Spill Response
The facility does not have designated and trained employees as HAZMAT responders. If yes, list names: _Haz Mat Emergency Response Line: (925) 646-1112____________________ Safety Manual
Appendix B - Emergency Contact List
Facility Name: ______NEWBY ISLAND LANDFILL, CA____
Address: 1 DIXON LANDING ROAD, MILPITAS, CA___
___________________________
© 2009 Republic Services 09/15/09 Emergency Action Plan Title/Agency Contact Business Hours Phone After-Hours Phone Emergency Response Coordinator
(ERC)
Tony Boccaleoni (510) 354-2430 (650) 670-0678
First Alternate ERC
James Galicia (408) 586-2313 (510) 461 -5850
Second Alternate ERC
Rachelle Huber (408) 586-2263 (510) 298 -7892
Police Department
City of Milpitas (408) 586-2400 911
Fire Department
City of San Jose (408) 586-2800 911
Emergency Medical Services
Fire Department (408) 586-2800 911
Safety Department
Priscilla Lomeli (714) 471-5187
Insurance Company
CCMSI (480) 384-5864
OSHA Area Office
Cal-OSHA (510) 794-2521
Regional Water Quality Control Board SF Bay Water Board (510) 622-2300 Certified Unified Program Agency CUPA (408) 918-3400
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© 2009 Republic Services 09/15/09 Emergency Action Plan Appendix C - Spill Response Information
Spills/releases of the following chemicals, at the following locations, in excess of the listed amounts, will require an employee to leave the area:
Location ___N/A_______________________________________________________________ Chemical (Product) Name Size of spill (lbs., gallons, etc.) Unleaded Fuel 42 gallons
____________________________________ ____________________________________ ____________________________________ ____________________________________ In the event of this type of a spill, go to The Evacuation Meeting Area until advised to return.
Location ____N/A______________________________________________________________ Chemical (Product) Name Size of spill (lbs., gallons, etc.) ___Red Dye Diesel_____________________ 42 gallons ___________________________ ____________________________________ ____________________________________ ____________________________________ ____________________________________ In the event of this type of a spill, go to _____________________________________________ until advised to return.
Location ____N/A______________________________________________________________ Chemical (Product) Name Size of spill (lbs., gallons, etc.) ____________________________________ ____________________________________ ____________________________________ ____________________________________ ____________________________________ ____________________________________ In the event of this type of a spill, go to _____________________________________________ until advised to return.
Responders for Minor Spills
The following supplies are maintained for minor spill response:
Location Type of Supply Minimum On-Hand Quantity
_Maintenance Shop _______ ___Spill Kit __________ 2 complete spill kit __D-Shape Parcel ________ ___Spill Kit___________ 1 complete spill kit________ Safety Manual
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© 2009 Republic Services 09/15/09 Emergency Action Plan The following personnel are assigned as moderate spill responders:
Job Title/Description Job Title/Description
__Tony Boccaleoni – Division Manager
__Rachelle Huber – Environmental Manager
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© 2009 Republic Services 09/15/09 Emergency Action Plan Appendix D - Site Evacuation Map
The site evacuation map(s) contains the emergency escape routes for this building and/or area. In addition, fire extinguishers, first aid kit, and spill response kit and equipment are indicated. All personnel who are not directly involved in responding to the emergency upon notification of an evacuation are to go directly to the emergency assembly location(s) indicated on this map.
Once at the emergency assembly location point, a headcount will be conducted to account for all personnel at the facility. See uploaded document for Site Evacuation Map.
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Bomb Threat Checklist
© 2009 Republic Services 09/15/09 Form 1019
1. When the Threat is Called In:
a) Keep the caller on the line as long as possible. If possible, record the conversation.
Use pages 2 and 3 of this form to note all relevant information from the call. b) If not indicated, ask the caller for the location of the bomb and the time of possible detonation.
c) Inform the caller that the building is occupied, and the detonation of a bomb could result in death or serious injury to many innocent people.
d) Pay particular attention to peculiar background noises such as motors running, music, and any other noise, which may give a clue as to the location of the caller. e) Listen closely to the voice (male or female), voice quality (calm, excited), accents, unique phrasing, and speech impediments. Does this voice immediately remind you of a certain individual? If so, list that.
f) Report the call and gathered information immediately to the ___Division Manager___. (Facility Manager or designee).
g) The __Division Manager ____________ will notify local police and fire department (Facility Manager or designee).
h) Follow the directions given by the local police or fire department.
2. Written Threats
a) Save all materials, including any envelope or container. b) Once the message is recognized as a threat, further unnecessary handling should be avoided. Every possible effort must be made to retain evidence such as fingerprints, handwriting or typing, paper, and postal marks that are essential to tracing the threat and identifying the writer.
c) Report the call and gathered information immediately to the ____Division Manager_. (Facility Manager or designee).
d) The ____Division Manager__________ will notify local police and fire department (Facility Manager or designee).
e) Follow the directions given by the local police or fire department.
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© 2009 Republic Services 09/15/09 Form 1019
IF A TELEPHONE BOMB THREAT IS RECEIVED, THE PERSON TAKING THE CALL SHOULD
REMAIN CALM AND TRY TO GET AS MUCH INFORMATION AS POSSIBLE Key Points: 1. Keep the caller talking – Do not interrupt!
2. Ask the caller to speak loader.
3. Ask the caller to repeat.
4. Write out the caller’s message entirely, if possible.
Date:
Time: AM/PM
Received By:
Exact Words of Caller:
Questions to ask:
1. When is bomb going to explode?
2. Where is it located?
3. What does it look like?
4. What kind of bomb is it?
5. Why did you place the bomb?
6. What do you hope to accomplish?
7. What is your name?
8. Where are you calling from?
Information Regarding the Call and Caller:
Voice Characteristics:
Familiar Male Female
Child Nasal Loud
Soft High Raspy
Deep Pleasant
Other
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Speech Characteristics:
Fast Slow Intoxicated
Stutter Slurred
Other
Accent Characteristics:
Local Region Foreign
Other
Manner of Caller:
Calm Angry Deliberate
Emotional Laughing Incoherent
Righteous Rational Coherent
Other
Origin of Call:
Internal External Cell Phone
Local Long Distance
Did the caller appear to be familiar with the facility? Yes No Number/extension at which the call was received:
Other
Background Noises:
Office Machines Street Traffic Voices
Factory Machines Airplanes Trains
Animals Trucks Music
Quiet Party Static
Other
People Contacted: Yes No Time
Facility Manager
Police Department
Fire Department
Other
Other
Other
Safety Manual
Bomb Threat Checklist
© 2009 Republic Services 09/15/09 Form 1019
Bomb Threat Search Procedure
a. Authorization and Report
1. Your supervisor will instruct you when to search and the specific area to be covered. Your supervisor should also give you a time limit when to stop searching.
2. Report back to your supervisor when the search is complete or at a prearranged time. b. Search Team
1. A minimum of two persons and a maximum of three should be used. (Should normally include supervisor and one other person familiar with the area.) c. Search Technique
1. Take your time and use caution.
2. Be systematic, use upward coverage method: first, floors; then machines; then windows, shelves; then ceiling; then desks.
3. Always be as quiet as possible, listening for timing devices.
4. Search high-potential areas first.
i. Toilets (check all closed and locked stalls)
ii. Lunchrooms
iii. Stairwells
iv. Elevators (top of car) and elevator shafts (pits)
v. Utility rooms, closets, janitors' supply areas
vi. Areas open or near to exterior doors, lobbies, etc
vii. Indoor trash receptacles
viii. Utilities
DO NOT TOUCH ANY SUSPICIOUS ITEMS OR UNIDENTIFIABLE PACKAGES Safety Manual
Bomb Threat Checklist
© 2009 Republic Services 09/15/09 Form 1019
d. Unidentifiable Package
1. A bomb device may be in any shape; lunch boxes, briefcases, cigar boxes, lead pipes, shoe boxes, and paper bags are the most common.
i. The rule of thumb to follow during a search is to attempt to answer the question; “Does this item look like it belongs here?"
ii. An expensive looking briefcase, for example, in an executive's office might not be cause for alarm. Found in a locked toilet stall, however, it could indicate the presence of a device. iii. By the same token, a cigar box placed under a stairwell would likewise be indicative of a device.
2. If a suspected device is located, one member of the search team is required to report by phone or in person to the Facility Manager, or designated alternate, who will then investigate to determine how likely the suspected device is to be a bomb.
i. Keep your cool when suspicious objects are found.
ii. No attempt should be made by the employee to remove or inspect the item! iii. No radio or walkie-talkie transmissions should be made as the keying of a microphone could detonate a device.
3. The Facility Manager, or designated alternate, will direct that appropriate personnel from the area in question and be questioned regarding concerning the suspected device The Facility Manager, or designated alternate, will make the necessary arrangements for the police bomb disposal squad to investigate.
Safety Manual
Emergency Action Plan
© 2009 Republic Services 09/15/09 Emergency Action Plan
NEWBY ISLAND RECYCLERY
I. PURPOSE
This Emergency Action Plan is designed to provide guidance to personnel in the event of an emergency and outlines the required procedures for responding to emergencies. Emergencies both man-made and natural may require this facility to be evacuated or shelter-in-place. These may include, but are not limited to, fires, explosions, floods, earthquakes, hurricanes, tornados, toxic material release, radiological and biological accidents, civil disturbances, and workplace violence.
This plan has been developed to provide direction in responding to these and other types of emergencies and ensure the facility’s compliance with OSHA 29 CFR 1910.38, Emergency Action Plans.
II. DEFINITIONS
None
III. RESPONSIBILITY
The Facility Manager is in charge of any emergency at this facility. All communication, questions, etc., are to be directed to the Facility Manager, who has full authority, including the management decisions listed within this plan.
The Facility Manager is responsible for:
a. Assigning alternates to serve in his/her absence, they are listed on the Emergency Contact List in Appendix B.
b. Designating the appropriate emergency response personnel for the various types of emergencies outlined in this plan, and who will assist the Facility Manager in the evaluation and response to emergencies.
c. Ensuring that all personnel are trained on the procedures outlined in this plan. d. Making the decision to shut down operation and whether to shelter-in-place or evacuate during an emergency
To Do:
- Annual training to employees
- Conduct mock fire drill
- Update evac map (if changes)
- Update Appendix A,B,C
Annual / Update Review
_2/27/2020_
Signature Date
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Emergency Action Plan
© 2009 Republic Services 09/15/09 Emergency Action Plan e. Directing the shelter-in-place, evacuation and search of the facility, and recall of personnel during an emergency
f. Communicating with local law enforcement and local emergency response personnel to review this plan, the facility, and communicate with them during an emergency. g. Conducting mock emergency drills to train personnel and test this plan at least annually. h. Ensuring that this plan and the contact personnel are kept up to date with current work practices and contacts.
IV. EMERGENCY ACTION PLAN OVERVIEW
Depending on the circumstances and the type of emergency, the first important decision is whether to stay at the facility (shelter-in-place) or evacuate. Facility management will use all available information to determine if there is an immediate danger. In any emergency, local authorities may or may not immediately be able to provide information on what is happening and what the facility should do.
Facility management will make the decision to either shelter-in-place or evacuate in the absence of direction from outside agencies. This plan is designed to account for both possibilities.
Facility management will use available information to assess the situation. If there is a large amount of debris in the air, or if local authorities say the air is badly contaminated, the decision may be to "shelter-in-place." Information will be gathered from watching TV, listening to the radio, or checking the Internet often for information or official instructions as it becomes available. There are numerous emergencies that may prompt personnel to shelter-in-place.
Examples of these types of emergencies include; terrorist attacks, toxic material releases, radiological and biological accidents, civil disturbances, workplace violence, and tornados.
If told to evacuate or seek medical treatment from the authorities, the facility will do so immediately.
In preparation for these events the facilities has designed the following plans to help instruct personnel on who to contact, where to go, and the basic emergency supplies information.
1. Emergency Information List (Appendix A)
The emergency information list contains emergency responders, contact phone numbers, emergency assembly locations, and shelter-in-place locations. It outlines the basic actions that must be taken in the event of an emergency.
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Emergency Action Plan
© 2009 Republic Services 09/15/09 Emergency Action Plan
2. Emergency Contact List (Appendix B)
The emergency contact list is posted in multiple locations around the facility so to be used to initiate this emergency action plan. This list contains the home and work phone numbers of key staff and support personnel (e.g., corporate staff, police, fire, emergency medical support, and relevant government agencies). It also contains the names and/or titles of those individuals who are assigned to serve as the facility’s Emergency Coordinator, spokesperson, and their designated alternates.
3. Spill Response Information (Appendix C)
The spill response information contains information on chemicals stored on site, storage amounts, spill cleanup supplies, personal protective equipment, and the names of personnel trained in spill response procedures.
4. Site Evacuation Map
The site evacuation map(s) (Appendix D) contain the emergency escape routes for the buildings and/or area. In addition fire extinguishers, first aid kits, spill response kits, and other emergency response equipment are indicated. Upon notification of an evacuation, all personnel who are not directly involved in responding to the emergency must go directly to the emergency assembly location(s) indicated on this map. Once at the emergency assembly location point, a headcount will be conducted to account for all personnel at the facility.
The emergency assembly areas were selected because there is sufficient area to accommodate all personnel. They are located away from busy streets and out of the way where they will not interfere with rescue and emergency response operations. The location is also up-wind from the most common or prevailing wind direction from the potentially hazardous areas on site.
5. Employee Personal Information
Personal emergency response information is kept with the human resources department. This information, which may be needed in the event of an emergency includes:
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Emergency Action Plan
© 2009 Republic Services 09/15/09 Emergency Action Plan a. Home telephone numbers
b. Names and telephone number of next of kin, and
c. Medical information
This information is maintained in such a way that it can be readily retrieved in the event of an emergency.
6. Rescue
Rescue operations at this facility will only be performed by outside agencies that have professionally trained, equipped, and certified personnel to perform rescue operations.
7. Detailed Procedures
Below are detailed procedures for each of the following events:
a. Fire Response Procedures
b. Shelter-in-Place Procedure
c. Evacuation Procedure
d. Medical
e. Weather
f. Spill Response Plan
g. Bomb Threat
V. FIRE RESPONSE PROCEDURES
This outlines when it is safe, and not safe, to fight a fire with a fire extinguisher. Promptly reporting a fire is always the first response. This is to alert everyone and make sure they are evacuated to the emergency assembly location if necessary.
1. Report Fires Immediately
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Emergency Action Plan
© 2009 Republic Services 09/15/09 Emergency Action Plan Activate the emergency alarm system and report all fires immediately to the facility manager or the nearest member of management and notify the fire department.
2. Small Fires
Personnel who have completed annual fire extinguisher training may attempt to extinguish small fires. A small fire is defined as a fire that can be controlled or extinguished by the use of portable fire extinguishers without the need for personal protective equipment. Individuals must use their judgment based on their training and experience to determine whether or not it is safe to fight a fire with portable fire extinguishers.
The following is provided as general guidance in helping personnel in making this decision.
3. When it may be safe to extinguish a fire using a fire extinguisher a. Size of the Fire – if the fire is limited to the original material ignited, it is contained (such as in a waste basket) and has not spread to other materials. The flames are no higher than the firefighter's head.
b. Condition of the Air in the Area – if the fire has not depleted the oxygen in the room and is producing only small quantities of toxic gases and no respiratory protection equipment is required.
c. Amount of Smoke and Heat – if heat is being generated, but the room temperature is only slightly increased. Smoke may be accumulating on the ceiling, but visibility is good and no special personal protective equipment is required
d. Evacuation Path - there is a clear evacuation path that is behind you as you fight the fire.
4. When it is not safe to use a fire extinguisher to fight a fire:
a. Type, size, and location of the fire - If the fire involves flammable solvents, has spread over more than 60 square feet, or is partially hidden behind a wall or ceiling, or can not be reached from a standing position.
b. Condition of the air - if the smoke and products of combustion from the fire require respiratory protection in the area
c. Amount of Heat – If the radiated heat is easily felt on exposed skin making it difficult to approach within 10-15 feet of the fire (or the effective range of the extinguisher) d. Visibility - If the person must crawl on the floor due to heat or smoke. Smoke is quickly filling the room, decreasing visibility.
e. Evacuation Path - If the fire is not contained, and fire, heat, or smoke may block the evacuation path
Safety Manual
Emergency Action Plan
© 2009 Republic Services 09/15/09 Emergency Action Plan VI. SHELTER-IN-PLACE PROCEDURE
1. Shelter-in-Place Rooms
To “shelter-in-place,” an interior room(s) is selected that is above the ground floor, with the fewest windows or vents. The room(s) should have adequate space for everyone to be able to sit.
Overcrowding is avoided by selecting additional rooms if necessary. Large storage closets, utility rooms, pantries, copy and conference rooms without exterior windows work well. Avoid selecting a room with mechanical equipment like ventilation blowers or pipes, because this equipment may not be able to be sealed from the outdoors.It is ideal to have a hard-wired telephone in the room(s) you select. Cellular telephone equipment may be overwhelmed or damaged during an emergency.
2. Emergency Supplies
Shelter-in-place disaster supplies may include items such as nonperishable food, bottled water, battery-powered radios, first-aid supplies, flashlights, batteries, duct tape, plastic sheeting, and plastic garbage bags.
3. Shelter-in-Place Emergency Action Plan
The following is a basic outline of the typical procedures used for sheltering-in-place. When authorities provide directions to shelter-in-place, they want everyone to take these steps immediately.
a. Close the facility.
b. If there are customers, clients, or visitors at the facility, provide for their safety by asking them to stay. Instruct these people that it is best for their safety not to leave their current location. Do not drive or walk outdoors.
c. Unless there is an imminent threat, ask employees, customers, clients, and visitors to call their emergency contact (i.e. family member, etc.) and let them know where they are sheltering (staying) and that they are safe.
d. Turn on call-forwarding or alternative telephone answering systems or services. If the business has voice mail or an automated attendant, change the recording to indicate that the business is closed, and that staff and visitors are remaining in the building until authorities advise it is safe to leave.
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Emergency Action Plan
© 2009 Republic Services 09/15/09 Emergency Action Plan e. Quickly lock exterior doors and close windows, and air vents. Have employees familiar with your building’s mechanical systems turn off all fans, heating and air conditioning systems. Some systems automatically provide for exchange of inside air with outside air.
These systems, in particular, need to be turned off, sealed, or disabled. Close or tape-off all vents in the “shelter-in-place” room(s).
f. If you are told there is danger of an explosion, close the window shades, blinds, or curtains.
g. Take your emergency supplies and go into the designated shelter-in-place room(s). Seal all windows, doors, and vents with plastic sheeting and duct tape or anything else you have on hand.
h. Consider precutting plastic sheeting (heavier than food wrap) to seal windows, doors, and air vents. Each piece should be several inches larger than the space you want to cover so that it lies flat against the wall. Label each piece with the location of where it fits. i. Call emergency contacts and have the phone available if you need to report a life- threatening condition.
j. Write down the names of everyone in the room, and call the designated emergency response coordinator to report who is in the room(s) with you, and their affiliation with your business (employee, visitor, client, or customer). k. Listen to the radio, watch television, or use the Internet for further instructions until you are told all is safe or to evacuate. Local officials may call for evacuation in specific areas at greatest risk in your community.
VII. EVACUATION PROCEDURE
1. Activate Emergency Alarm System
Employees are notified of the need for an emergency notification by sounding of an alarm, announcement over the building communication system, or by notification initiated by their supervisor.
2. Shut Off Equipment
Equipment or operations will only be shut off if time permits and only if your personal safety is not at risk. Critical operations that need to be shut down are included in the Facility Emergency Information List.
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Emergency Action Plan
© 2009 Republic Services 09/15/09 Emergency Action Plan
3. Use Designated Exit Routes
Plans/maps that identify designated emergency exits, routes and the locations of fire extinguishers and fire hoses are posted in key locations within the Facility. Employees must always evacuate through an exit closest to your location in the event of an emergency or fire requiring evacuation.
Each supervisor, or in his/her absence an individual designated by the supervisor, is responsible to ensure that all assigned evacuation routes and exits are clear from obstructions that could hinder evacuation during an emergency.
4. Clear the Building / Area
Supervisors are responsible in the event of an evacuation to ensure that all employees and visitors safely evacuate from the supervisor’s assigned work area. Supervisors are also responsible for ensuring that any disabled person located in the supervisor’s work area is either evacuated with other employees or is relocated to a designated (on the evacuation map) location for evacuation by emergency response personnel. Those supervisors whose assigned work areas include restrooms and other inside rooms are responsible to ensure that those areas have been evacuated.
5. Evacuation Precautions
When evacuating during a fire, do not open doors if the doors or knobs are hot. If they are cool, open doors slowly. If smoke is encountered when exiting, kneel down on the floor and crawl to escape. Never use an elevator during a fire. Smoke and heat rises so the elevator may be filled with smoke.
6. Proceed Immediately to Assembly Locations
Employees are instructed to quickly exit the building and to assemble at the primary or secondary assembly locations. See Facility Specific Emergency Information List for the primary and secondary locations.
7. Conduct Headcount
Supervisors, with the assistance of employees, are to take headcounts at the assembly area.
Emergency personnel are to be notified of names and last known location of any missing personnel who might require rescue.
Emergency personnel or the facility manager will make the decision once a headcount is taken if the situation warrants a further evacuation. This may require sending personnel home by normal means or providing them with transportation to an offsite location.
Safety Manual
Emergency Action Plan
© 2009 Republic Services 09/15/09 Emergency Action Plan
8. Do Not Re-Enter Building / Area Until Authorized
Once emergency response personnel or the General Manager or Designee has given the "all clear" to employees and their supervisors, they may reenter the facility and proceed to their designated work areas.
9. Review Plan
Senior management will conduct a formal critique of the incident and associated actions, to identify necessary recommendations for improvement.
VIII. MEDICAL EMERGENCIES
1. Reporting a Medical Emergency
During normal working hours, evenings, or weekends:
a. Report minor injuries to your supervisor or designated first aid provider. b. Drivers are to call dispatch.
c. Serious or life threatening injuries, call 911/Fire Department, and facility management.
2. Emergency First Aid Assistance
First aid is only to be provided by designated first aid providers who have received first aid and/or CPR training, and whose job description duties include providing first aid. Additionally, the Republic Services contract medical provider has established a procedure to provide post-exposure treatment in the event that an employee is exposed to blood or other potentially infectious substances when voluntarily providing emergency assistance or first-aid. Refer to the Safe Work Procedures – First Aid for additional details.
Note: Employees who have received Republic Services provided first aid or CPR training, and are not designated as first aid providers are instructed that their job does not require that they perform first aid services.
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Emergency Action Plan
© 2009 Republic Services 09/15/09 Emergency Action Plan IX. WEATHER – TORNADOS, HURRICANES, FLASH FLOODS
The Facility Manager will make the determination to shut down operations if threatening weather is in the area. The Facility Manager will decide whether it will be better to leave the facility if time permits or “shelter-in-place.”
1. Monitor Weather Conditions
When threatening weather suggests that a tornado, or other dangerous weather condition, could occur in the vicinity, the Emergency Response Coordinator (ERC) will monitor local news/weather radio broadcasts for warnings issued for areas in or around the Facility.
2. Proceed to Designated Shelters
When a weather-related warning is issued for the area the ERC will notify all supervisors to be prepared to move their employees to their assigned shelter areas. At the first sign of an approaching tornado or threatening weather, supervisors must direct their employees to shelter. If time permits, turn off your equipment, prior to proceeding to the designated shelter area.
3. If Designated Shelter is Not Available
Personnel who are unable to reach designated shelters are instructed to use the following guidance to seek alternative shelter. Shelters should ideally be below grade, or if not feasible, above grade in an area without windows and of substantial construction. Typically, fire stairwells and washrooms are examples of appropriate shelter areas. Interior corridors are less desirable as past incidents have indicated that they can become filled with flying shrapnel. If the above shelters are not readily available, cover should be sought under heavy furniture, on the lowest floor, and away from windows, glass doors, etc. All office trailers should be evacuated, and those personnel should move to a more permanent shelter or lie flat in the nearest depression or ditch. Personnel who are outdoors and cannot get to shelter should seek a low-lying area, ditch, depression or low area.
Safety Manual
Emergency Action Plan
© 2009 Republic Services 09/15/09 Emergency Action Plan
4. Headcount and Recovery
After the threat of threatening weather has passed, supervisors, with the assistance of employees, are to take headcount to determine that all employees are safe and uninjured. Remain in the shelter area until instructed to return to your work area by the ERC.
5. Call For Emergency Assistance
Call 911 or the Fire Department if any employee requires medical assistance or rescue. Give the Fire Department the appropriate address and the exact location where assistance is required.
X. SPILL RESPONSE
1. Pre - Planning
Chemicals used or stored at the facility are stored and labeled in approved containers according to the requirements of the Facility’s Hazard Communication (Right-To-Know) Program. Material Safety Data Sheets (MSDS) are available for each of these chemicals. Each supervisor is responsible for ensuring that his/her employees are aware of the hazardous chemicals that are used in their work area.
Employees are advised, depending on their work assignment, to either leave from the area of a spill and notify the appropriate personnel of the spill/release, or to respond to the spill/release by stopping, containing, or cleaning up the spill. Appendix C contains a list of chemicals and the amounts if spilled that would require personnel to leave the area.
2. Reporting a Spill
a. Minor Spill
If the spill/release is small (i.e., not large enough to require employees to leave the area) report it immediately to your supervisor.
b. Moderate Spill
Leave the area of the spill/release, then immediately notify your supervisor or a designated spill responder. They will initiate the actions that are required to stop, cleanup, or otherwise Safety Manual
Emergency Action Plan
© 2009 Republic Services 09/15/09 Emergency Action Plan respond to the spill/release.
c. Major Spill
Leave the area of the spill, then immediately notify your supervisor or the Facility Manager, and contact the proper authorities or spill responders.
3. Limits of Response
Appendix C contains a list of spill supplies, personal protective equipment to be used for spill responses, and list of personnel who are the designated spill responders for small and moderate sized spills.
a. Minor Spill
Most employees have received routine Hazard Communication training and have been provided with supplemental training on how to use spill cleanup supplies and additional personal protective equipment which will allows them to cleanup minor spills/releases as a part of their routine work assignments. Moderate and larger spills/releases are either handled by moderate spill responders or by Hazardous Materials (HAZMAT) responders. b. Moderate Spill
Responders for moderate sized spills are used at this facility for leak prevention and cleanup, where conditions do not exceed the thresholds established in this plan for HAZMAT response. Employees who have been assigned to respond to moderate sized spills have received routine Hazard Communication training and have been provided with supplemental training to use spill cleanup supplies and additional personal protective equipment . In the event of a moderate spill/release employees are either:
Required to leave the area until the situation is corrected; or Trained and qualified, as a member of the spill response team, to stop the leak and/or cleanup the spill/release.
c. Major Spill
HAZMAT responders are required whenever release of the hazardous chemical creates conditions in the spill/release area that:
Are life or injury threatening;
Pose a fire or explosion hazard;
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Emergency Action Plan
© 2009 Republic Services 09/15/09 Emergency Action Plan Present an oxygen deficient atmosphere; or
Cause high levels of a toxic substance.
Professional fire and emergency assistance are requested (see emergency contact list) where either the facility does not have a HAZMAT response team or when backup assistance is required for the facility's HAZMAT response team
XI. BOMB THREAT
1. Bomb Threat Analysis
Proper response to the threat involves at least three continuous and related but distinct steps:
a. Analysis of the threat and estimate of the need for response. b. Decision on what is the proper response.
c. Implementing the response decision within the allowable time frame.
2. Procedure To Be Followed After A Bomb Threat Has Been Received The person who receives the threat should immediately contact the Facility Manager or the designated alternate.
The person receiving the threat should then immediately fill out a Bomb Threat Checklist (Form 1019, or an equivalent form). This Checklist should be completed for each threat received, noting the time and, if possible, the exact words used in the threat.
In the case of a phone threat, record the conversation if possible and consider taping subsequent calls.
Once he/she is notified the Facility Manager will:
a. Notify the local law enforcement agency, or where the facility has a security officer, contact security to notify local law enforcement (where a security service or security office is used it is recommended that the shift commander be requested, to insure confidentiality); b. Notify all supervisors and instruct them whether to evacuate the facility and/or conduct a search. The Bomb Threat Search Procedure is contained in Bomb Threat Checklist (Form 1019).
Safety Manual
Emergency Action Plan
© 2009 Republic Services 09/15/09 Emergency Action Plan If any employee is so concerned that he/she wants to leave the facility because of the bomb threat, he/she shall be allowed to do so. Such employee will be instructed to punch out upon leaving the facility and will not be paid for the remainder of the shift. Employees will further be instructed not to report for work until the beginning of his/her next shift.
If a decision is made to evacuate the facility, supervisors will be responsible for shutting down in the normal manner. Employees will be instructed to proceed to the emergency assembly locations and to remain there for further instructions.
When a decision has been made to return to work, employees will be advised to return to work.
Procedures should be in place to contact employees. Supervisors should turn in the names of any missing personnel to their managers or the facility manager.
XII. TRAINING
Training employees is a critical component of this plan in preparing personnel in how to respond to an emergency. All employees are trained, on their first day of employment, on the actions that they are required to follow during an emergency. Additional training, as appropriate, is provided:
For employees who are assigned to assume additional responsibilities during an emergency; Whenever employee’s responsibilities or designated actions under the plan change Whenever the plan is changed, and
As necessary to maintain the required skills of personnel.
The training program provided to personnel covers this emergency action plan and includes the following topics:
Individual roles and responsibilities;
Potential threats, hazards, and protective actions;
Notification, warning, and communications procedures; Means for locating family members in an emergency;
Emergency response procedures;
Evacuation locations, shelter-in-place locations, and accountability procedures; Location and use of common emergency equipment; and
Emergency shutdown procedures.
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Emergency Action Plan
© 2009 Republic Services 09/15/09 Emergency Action Plan XIII. ANNUAL DRILLS AND PERIODIC UPDATES
This facility conducts a test of this emergency action plan at least annually so personnel become familiar with the emergency procedures, the evacuation routes, emergency assembly locations, and shelter locations. The facility reviews this plan with other companies in the area to ensure emergency response efforts are coordinated between neighboring facilities.
Additionally, the plan is reviewed with local emergency response officials to help facilitate the coordination of emergency response efforts. A relationship has been promoted with the local fire department and ambulance provider so they know the layout of the facility, potential hazards, and are familiar with site emergency response personnel.
The plan is stored in a location and manner that can be readily reviewed by employees or their designated representatives. This plan is routinely updated as changes occur.
XIV.PROGRAM ENFORCEMENT
The Facility Manager is responsible for enforcement of this Emergency Action Plan. Anyone who directs someone to violate, or has knowledge of a violation, and takes no corrective action will receive appropriate disciplinary action.
All personnel are responsible for following the procedures in this program. Personnel found in violation of this program will be subject to disciplinary action.
Safety Manual
Emergency Action Plan
© 2009 Republic Services 09/15/09 Emergency Action Plan Appendix A - Emergency Information List
Emergency Responders, Phone Numbers, & Assembly Locations Facility Name: __BFI The Recyclery ______________________ Emergency Response Coordinator (ERC): __Anthony Wright__________ Address: _1601 Dixon Landing Road, Milpitas, Ca. 95035________________ Office Phone Number: _(408) 586-2298________________________________ Fire Department: _City of Milpitas____ ___ ________________________ Phone Number: (408) _586_ - _2800_ or Emergency dial 911.
1. Fire and Evacuation
Equipment needed to be shut down in an emergency:
1. _All Sorting Lines_ _______________ _________________
2. _Bailer___________________________________________
3. _Ventilation System_________________________________ Responsible persons to shutdown equipment:
1. _Richard Elkins_(408) 586-2298___________________________
2. _Jay O’Neal____(408) 586-2285___________________________ Emergency assembly locations:
Primary: _Parking lot. __________________
Secondary: _D-Shaped Parcel across the driveway. _______________
2. Medical
Medical assistance personnel (if other than fire department): __911__ Number of minutes it takes for professional medical assistance to reach this facility is _15__ minutes.
The facility does not have designated and trained employees to serve as first aid responders.
Location of first aid supplies: Office Break Room
3. Spill Response
The facility does not have designated and trained employees as HAZMAT responders. If yes, list names: _Haz Mat Emergency Response Line: (925) 646-1112____________________ Safety Manual
Appendix B - Emergency Contact List
Facility Name: ______NEWBY ISLAND LANDFILL, CA____
Address: 1 DIXON LANDING ROAD, MILPITAS, CA___
___________________________
© 2009 Republic Services 09/15/09 Emergency Action Plan Title/Agency Contact Business Hours Phone After-Hours Phone Emergency Response Coordinator
(ERC)
Richard Elkins (408) 586-2285 (408) 250-1626
First Alternate ERC
Jay ONeal (408) 586-2242 (480) 376-5608
Second Alternate ERC
Larry Goldburg (408) 601-7650
Police Department
City of Milpitas (408) 586-2400 911
Fire Department
City of Milpitas (408) 586-2800 911
Emergency Medical Services
Fire Department (408) 586-2800 911
Safety Department
Priscilla Lomeli (714) 471-5187
Insurance Company
CCMSI (480) 384-5864
OSHA Area Office
Cal-OSHA (510) 794-2521
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Emergency Management Program
© 2009 Republic Services 09/15/09 Emergency Action Plan Appendix C - Spill Response Information
Spills/releases of the following chemicals, at the following locations, in excess of the listed amounts, will require an employee to leave the area:
Location ___N/A_______________________________________________________________ Chemical (Product) Name Size of spill (lbs., gallons, etc.) Diesel Fuel 100 gal
____________________________________ ____________________________________ ____________________________________ ____________________________________ In the event of this type of a spill, go to The Evacuation Meeting Area until advised to return.
Location ____N/A______________________________________________________________ Chemical (Product) Name Size of spill (lbs., gallons, etc.) ____________________________________ ____________________________________ ____________________________________ ____________________________________ ____________________________________ ____________________________________ In the event of this type of a spill, go to _____________________________________________ until advised to return.
Location ____N/A______________________________________________________________ Chemical (Product) Name Size of spill (lbs., gallons, etc.) ____________________________________ ____________________________________ ____________________________________ ____________________________________ ____________________________________ ____________________________________ In the event of this type of a spill, go to _____________________________________________ until advised to return.
Responders for Minor Spills
The following supplies are maintained for minor spill response:
Location Type of Supply Minimum On-Hand Quantity
_Lube Station _______ ___Spill Kit __________ 1 complete spill kit ________________________ _________________________ ________________________ Safety Manual
Emergency Management Program
© 2009 Republic Services 09/15/09 Emergency Action Plan The following personnel are assigned as moderate spill responders:
Job Title/Description Job Title/Description
__Jay O’Neal – Maintenance Shop Manager_________
__Richard Elkins Division Manager __________________
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Emergency Management Program
© 2009 Republic Services 09/15/09 Emergency Action Plan Appendix D - Site Evacuation Map
The site evacuation map(s) contains the emergency escape routes for this building and/or area. In addition, fire extinguishers, first aid kit, and spill response kit and equipment are indicated. All personnel who are not directly involved in responding to the emergency upon notification of an evacuation are to go directly to the emergency assembly location(s) indicated on this map.
Once at the emergency assembly location point, a headcount will be conducted to account for all personnel at the facility.
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Bomb Threat Checklist
© 2009 Republic Services 09/15/09 Form 1019
1. When the Threat is Called In:
a) Keep the caller on the line as long as possible. If possible, record the conversation.
Use pages 2 and 3 of this form to note all relevant information from the call. b) If not indicated, ask the caller for the location of the bomb and the time of possible detonation.
c) Inform the caller that the building is occupied, and the detonation of a bomb could result in death or serious injury to many innocent people.
d) Pay particular attention to peculiar background noises such as motors running, music, and any other noise, which may give a clue as to the location of the caller. e) Listen closely to the voice (male or female), voice quality (calm, excited), accents, unique phrasing, and speech impediments. Does this voice immediately remind you of a certain individual? If so, list that.
f) Report the call and gathered information immediately to the ___Division Manager___. (Facility Manager or designee).
g) The __Division Manager ____________ will notify local police and fire department (Facility Manager or designee).
h) Follow the directions given by the local police or fire department.
2. Written Threats
a) Save all materials, including any envelope or container. b) Once the message is recognized as a threat, further unnecessary handling should be avoided. Every possible effort must be made to retain evidence such as fingerprints, handwriting or typing, paper, and postal marks that are essential to tracing the threat and identifying the writer.
c) Report the call and gathered information immediately to the ____Division Manager_. (Facility Manager or designee).
d) The ____Division Manager__________ will notify local police and fire department (Facility Manager or designee).
e) Follow the directions given by the local police or fire department.
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Bomb Threat Checklist
© 2009 Republic Services 09/15/09 Form 1019
IF A TELEPHONE BOMB THREAT IS RECEIVED, THE PERSON TAKING THE CALL SHOULD
REMAIN CALM AND TRY TO GET AS MUCH INFORMATION AS POSSIBLE Key Points: 1. Keep the caller talking – Do not interrupt!
2. Ask the caller to speak loader.
3. Ask the caller to repeat.
4. Write out the caller’s message entirely, if possible.
Date:
Time: AM/PM
Received By:
Exact Words of Caller:
Questions to ask:
1. When is bomb going to explode?
2. Where is it located?
3. What does it look like?
4. What kind of bomb is it?
5. Why did you place the bomb?
6. What do you hope to accomplish?
7. What is your name?
8. Where are you calling from?
Information Regarding the Call and Caller:
Voice Characteristics:
Familiar Male Female
Child Nasal Loud
Soft High Raspy
Deep Pleasant
Other
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© 2009 Republic Services 09/15/09 Form 1019
Speech Characteristics:
Fast Slow Intoxicated
Stutter Slurred
Other
Accent Characteristics:
Local Region Foreign
Other
Manner of Caller:
Calm Angry Deliberate
Emotional Laughing Incoherent
Righteous Rational Coherent
Other
Origin of Call:
Internal External Cell Phone
Local Long Distance
Did the caller appear to be familiar with the facility? Yes No Number/extension at which the call was received:
Other
Background Noises:
Office Machines Street Traffic Voices
Factory Machines Airplanes Trains
Animals Trucks Music
Quiet Party Static
Other
People Contacted: Yes No Time
Facility Manager
Police Department
Fire Department
Other
Other
Other
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Bomb Threat Checklist
© 2009 Republic Services 09/15/09 Form 1019
Bomb Threat Search Procedure
a. Authorization and Report
1. Your supervisor will instruct you when to search and the specific area to be covered. Your supervisor should also give you a time limit when to stop searching.
2. Report back to your supervisor when the search is complete or at a prearranged time. b. Search Team
1. A minimum of two persons and a maximum of three should be used. (Should normally include supervisor and one other person familiar with the area.) c. Search Technique
1. Take your time and use caution.
2. Be systematic, use upward coverage method: first, floors; then machines; then windows, shelves; then ceiling; then desks.
3. Always be as quiet as possible, listening for timing devices.
4. Search high-potential areas first.
i. Toilets (check all closed and locked stalls)
ii. Lunchrooms
iii. Stairwells
iv. Elevators (top of car) and elevator shafts (pits)
v. Utility rooms, closets, janitors' supply areas
vi. Areas open or near to exterior doors, lobbies, etc
vii. Indoor trash receptacles
viii. Utilities
DO NOT TOUCH ANY SUSPICIOUS ITEMS OR UNIDENTIFIABLE PACKAGES Safety Manual
Bomb Threat Checklist
© 2009 Republic Services 09/15/09 Form 1019
d. Unidentifiable Package
1. A bomb device may be in any shape; lunch boxes, briefcases, cigar boxes, lead pipes, shoe boxes, and paper bags are the most common.
i. The rule of thumb to follow during a search is to attempt to answer the question; “Does this item look like it belongs here?"
ii. An expensive looking briefcase, for example, in an executive's office might not be cause for alarm. Found in a locked toilet stall, however, it could indicate the presence of a device. iii. By the same token, a cigar box placed under a stairwell would likewise be indicative of a device.
2. If a suspected device is located, one member of the search team is required to report by phone or in person to the Facility Manager, or designated alternate, who will then investigate to determine how likely the suspected device is to be a bomb.
i. Keep your cool when suspicious objects are found.
ii. No attempt should be made by the employee to remove or inspect the item! iii. No radio or walkie-talkie transmissions should be made as the keying of a microphone could detonate a device.
3. The Facility Manager, or designated alternate, will direct that appropriate personnel from the area in question and be questioned regarding concerning the suspected device The Facility Manager, or designated alternate, will make the necessary arrangements for the police bomb disposal squad to investigate.
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Emergency Action Plan
© 2009 Republic Services 09/15/09 Emergency Action Plan
NEWBY ISLAND HAULING COMPANY
I. PURPOSE
This Emergency Action Plan is designed to provide guidance to personnel in the event of an emergency and outlines the required procedures for responding to emergencies. Emergencies both man-made and natural may require this facility to be evacuated or shelter-in-place. These may include, but are not limited to, fires, explosions, floods, earthquakes, hurricanes, tornados, toxic material release, radiological and biological accidents, civil disturbances, and workplace violence.
This plan has been developed to provide direction in responding to these and other types of emergencies and ensure the facility’s compliance with OSHA 29 CFR 1910.38, Emergency Action Plans.
II. DEFINITIONS
None
III. RESPONSIBILITY
The Facility Manager is in charge of any emergency at this facility. All communication, questions, etc., are to be directed to the Facility Manager, who has full authority, including the management decisions listed within this plan.
The Facility Manager is responsible for:
a. Assigning alternates to serve in his/her absence, they are listed on the Emergency Contact List in Appendix B.
b. Designating the appropriate emergency response personnel for the various types of emergencies outlined in this plan, and who will assist the Facility Manager in the evaluation and response to emergencies.
c. Ensuring that all personnel are trained on the procedures outlined in this plan. d. Making the decision to shut down operation and whether to shelter-in-place or evacuate during an emergency
e. Directing the shelter-in-place, evacuation and search of the facility, and recall of personnel during an emergency
To Do:
- Annual training to employees
- Conduct mock fire drill
- Update evac map (if changes)
- Update Appendix A,B,C
Annual / Update Review
__2/27/2020__
Signature Date
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© 2009 Republic Services 09/15/09 Emergency Action Plan f. Communicating with local law enforcement and local emergency response personnel to review this plan, the facility, and communicate with them during an emergency. g. Conducting mock emergency drills to train personnel and test this plan at least annually. h. Ensuring that this plan and the contact personnel are kept up to date with current work practices and contacts.
IV. EMERGENCY ACTION PLAN OVERVIEW
Depending on the circumstances and the type of emergency, the first important decision is whether to stay at the facility (shelter-in-place) or evacuate. Facility management will use all available information to determine if there is an immediate danger. In any emergency, local authorities may or may not immediately be able to provide information on what is happening and what the facility should do.
Facility management will make the decision to either shelter-in-place or evacuate in the absence of direction from outside agencies. This plan is designed to account for both possibilities.
Facility management will use available information to assess the situation. If there is a large amount of debris in the air, or if local authorities say the air is badly contaminated, the decision may be to "shelter-in-place." Information will be gathered from watching TV, listening to the radio, or checking the Internet often for information or official instructions as it becomes available. There are numerous emergencies that may prompt personnel to shelter-in-place.
Examples of these types of emergencies include; terrorist attacks, toxic material releases, radiological and biological accidents, civil disturbances, workplace violence, and tornados.
If told to evacuate or seek medical treatment from the authorities, the facility will do so immediately.
In preparation for these events the facilities has designed the following plans to help instruct personnel on who to contact, where to go, and the basic emergency supplies information.
1. Emergency Information List (Appendix A)
The emergency information list contains emergency responders, contact phone numbers, emergency assembly locations, and shelter-in-place locations. It outlines the basic actions that must be taken in the event of an emergency.
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© 2009 Republic Services 09/15/09 Emergency Action Plan
2. Emergency Contact List (Appendix B)
The emergency contact list is posted in multiple locations around the facility so to be used to initiate this emergency action plan. This list contains the home and work phone numbers of key staff and support personnel (e.g., corporate staff, police, fire, emergency medical support, and relevant government agencies). It also contains the names and/or titles of those individuals who are assigned to serve as the facility’s Emergency Coordinator, spokesperson, and their designated alternates.
3. Spill Response Information (Appendix C)
The spill response information contains information on chemicals stored on site, storage amounts, spill cleanup supplies, personal protective equipment, and the names of personnel trained in spill response procedures.
4. Site Evacuation Map
The site evacuation map(s) (Appendix D) contain the emergency escape routes for the buildings and/or area. In addition fire extinguishers, first aid kits, spill response kits, and other emergency response equipment are indicated. Upon notification of an evacuation, all personnel who are not directly involved in responding to the emergency must go directly to the emergency assembly location(s) indicated on this map. Once at the emergency assembly location point, a headcount will be conducted to account for all personnel at the facility.
The emergency assembly areas were selected because there is sufficient area to accommodate all personnel. They are located away from busy streets and out of the way where they will not interfere with rescue and emergency response operations. The location is also up-wind from the most common or prevailing wind direction from the potentially hazardous areas on site.
5. Employee Personal Information
Personal emergency response information is kept with the human resources department. This information, which may be needed in the event of an emergency includes:
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© 2009 Republic Services 09/15/09 Emergency Action Plan a. Home telephone numbers
b. Names and telephone number of next of kin, and
c. Medical information
This information is maintained in such a way that it can be readily retrieved in the event of an emergency.
6. Rescue
Rescue operations at this facility will only be performed by outside agencies that have professionally trained, equipped, and certified personnel to perform rescue operations.
7. Detailed Procedures
Below are detailed procedures for each of the following events:
a. Fire Response Procedures
b. Shelter-in-Place Procedure
c. Evacuation Procedure
d. Medical
e. Weather
f. Spill Response Plan
g. Bomb Threat
V. FIRE RESPONSE PROCEDURES
This outlines when it is safe, and not safe, to fight a fire with a fire extinguisher. Promptly reporting a fire is always the first response. This is to alert everyone and make sure they are evacuated to the emergency assembly location if necessary.
1. Report Fires Immediately
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Emergency Action Plan
© 2009 Republic Services 09/15/09 Emergency Action Plan Activate the emergency alarm system and report all fires immediately to the facility manager or the nearest member of management and notify the fire department.
2. Small Fires
Personnel who have completed annual fire extinguisher training may attempt to extinguish small fires. A small fire is defined as a fire that can be controlled or extinguished by the use of portable fire extinguishers without the need for personal protective equipment. Individuals must use their judgment based on their training and experience to determine whether or not it is safe to fight a fire with portable fire extinguishers.
The following is provided as general guidance in helping personnel in making this decision.
3. When it may be safe to extinguish a fire using a fire extinguisher a. Size of the Fire – if the fire is limited to the original material ignited, it is contained (such as in a waste basket) and has not spread to other materials. The flames are no higher than the firefighter's head.
b. Condition of the Air in the Area – if the fire has not depleted the oxygen in the room and is producing only small quantities of toxic gases and no respiratory protection equipment is required.
c. Amount of Smoke and Heat – if heat is being generated, but the room temperature is only slightly increased. Smoke may be accumulating on the ceiling, but visibility is good and no special personal protective equipment is required
d. Evacuation Path - there is a clear evacuation path that is behind you as you fight the fire.
4. When it is not safe to use a fire extinguisher to fight a fire:
a. Type, size, and location of the fire - If the fire involves flammable solvents, has spread over more than 60 square feet, or is partially hidden behind a wall or ceiling, or can not be reached from a standing position.
b. Condition of the air - if the smoke and products of combustion from the fire require respiratory protection in the area
c. Amount of Heat – If the radiated heat is easily felt on exposed skin making it difficult to approach within 10-15 feet of the fire (or the effective range of the extinguisher) d. Visibility - If the person must crawl on the floor due to heat or smoke. Smoke is quickly filling the room, decreasing visibility.
e. Evacuation Path - If the fire is not contained, and fire, heat, or smoke may block the evacuation path
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© 2009 Republic Services 09/15/09 Emergency Action Plan VI. SHELTER-IN-PLACE PROCEDURE
1. Shelter-in-Place Rooms
To “shelter-in-place,” an interior room(s) is selected that is above the ground floor, with the fewest windows or vents. The room(s) should have adequate space for everyone to be able to sit.
Overcrowding is avoided by selecting additional rooms if necessary. Large storage closets, utility rooms, pantries, copy and conference rooms without exterior windows work well. Avoid selecting a room with mechanical equipment like ventilation blowers or pipes, because this equipment may not be able to be sealed from the outdoors.It is ideal to have a hard-wired telephone in the room(s) you select. Cellular telephone equipment may be overwhelmed or damaged during an emergency.
2. Emergency Supplies
Shelter-in-place disaster supplies may include items such as nonperishable food, bottled water, battery-powered radios, first-aid supplies, flashlights, batteries, duct tape, plastic sheeting, and plastic garbage bags.
3. Shelter-in-Place Emergency Action Plan
The following is a basic outline of the typical procedures used for sheltering-in-place. When authorities provide directions to shelter-in-place, they want everyone to take these steps immediately.
a. Close the facility.
b. If there are customers, clients, or visitors at the facility, provide for their safety by asking them to stay. Instruct these people that it is best for their safety not to leave their current location. Do not drive or walk outdoors.
c. Unless there is an imminent threat, ask employees, customers, clients, and visitors to call their emergency contact (i.e. family member, etc.) and let them know where they are sheltering (staying) and that they are safe.
d. Turn on call-forwarding or alternative telephone answering systems or services. If the business has voice mail or an automated attendant, change the recording to indicate that the business is closed, and that staff and visitors are remaining in the building until authorities advise it is safe to leave.
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© 2009 Republic Services 09/15/09 Emergency Action Plan e. Quickly lock exterior doors and close windows, and air vents. Have employees familiar with your building’s mechanical systems turn off all fans, heating and air conditioning systems. Some systems automatically provide for exchange of inside air with outside air.
These systems, in particular, need to be turned off, sealed, or disabled. Close or tape-off all vents in the “shelter-in-place” room(s).
f. If you are told there is danger of an explosion, close the window shades, blinds, or curtains.
g. Take your emergency supplies and go into the designated shelter-in-place room(s). Seal all windows, doors, and vents with plastic sheeting and duct tape or anything else you have on hand.
h. Consider precutting plastic sheeting (heavier than food wrap) to seal windows, doors, and air vents. Each piece should be several inches larger than the space you want to cover so that it lies flat against the wall. Label each piece with the location of where it fits. i. Call emergency contacts and have the phone available if you need to report a life- threatening condition.
j. Write down the names of everyone in the room, and call the designated emergency response coordinator to report who is in the room(s) with you, and their affiliation with your business (employee, visitor, client, or customer). k. Listen to the radio, watch television, or use the Internet for further instructions until you are told all is safe or to evacuate. Local officials may call for evacuation in specific areas at greatest risk in your community.
VII. EVACUATION PROCEDURE
1. Activate Emergency Alarm System
Employees are notified of the need for an emergency notification by sounding of an alarm, announcement over the building communication system, or by notification initiated by their supervisor.
2. Shut Off Equipment
Equipment or operations will only be shut off if time permits and only if your personal safety is not at risk. Critical operations that need to be shut down are included in the Facility Emergency Information List.
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© 2009 Republic Services 09/15/09 Emergency Action Plan
3. Use Designated Exit Routes
Plans/maps that identify designated emergency exits, routes and the locations of fire extinguishers and fire hoses are posted in key locations within the Facility. Employees must always evacuate through an exit closest to your location in the event of an emergency or fire requiring evacuation.
Each supervisor, or in his/her absence an individual designated by the supervisor, is responsible to ensure that all assigned evacuation routes and exits are clear from obstructions that could hinder evacuation during an emergency.
4. Clear the Building / Area
Supervisors are responsible in the event of an evacuation to ensure that all employees and visitors safely evacuate from the supervisor’s assigned work area. Supervisors are also responsible for ensuring that any disabled person located in the supervisor’s work area is either evacuated with other employees or is relocated to a designated (on the evacuation map) location for evacuation by emergency response personnel. Those supervisors whose assigned work areas include restrooms and other inside rooms are responsible to ensure that those areas have been evacuated.
5. Evacuation Precautions
When evacuating during a fire, do not open doors if the doors or knobs are hot. If they are cool, open doors slowly. If smoke is encountered when exiting, kneel down on the floor and crawl to escape. Never use an elevator during a fire. Smoke and heat rises so the elevator may be filled with smoke.
6. Proceed Immediately to Assembly Locations
Employees are instructed to quickly exit the building and to assemble at the primary or secondary assembly locations. See Facility Specific Emergency Information List for the primary and secondary locations.
7. Conduct Headcount
Supervisors, with the assistance of employees, are to take headcounts at the assembly area.
Emergency personnel are to be notified of names and last known location of any missing personnel who might require rescue.
Emergency personnel or the facility manager will make the decision once a headcount is taken if the situation warrants a further evacuation. This may require sending personnel home by normal means or providing them with transportation to an offsite location.
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8. Do Not Re-Enter Building / Area Until Authorized
Once emergency response personnel or the General Manager or Designee has given the "all clear" to employees and their supervisors, they may reenter the facility and proceed to their designated work areas.
9. Review Plan
Senior management will conduct a formal critique of the incident and associated actions, to identify necessary recommendations for improvement.
VIII. MEDICAL EMERGENCIES
1. Reporting a Medical Emergency
During normal working hours, evenings, or weekends:
a. Report minor injuries to your supervisor or designated first aid provider. b. Drivers are to call dispatch.
c. Serious or life threatening injuries, call 911/Fire Department, and facility management.
2. Emergency First Aid Assistance
First aid is only to be provided by designated first aid providers who have received first aid and/or CPR training, and whose job description duties include providing first aid. Additionally, the Republic Services contract medical provider has established a procedure to provide post-exposure treatment in the event that an employee is exposed to blood or other potentially infectious substances when voluntarily providing emergency assistance or first-aid. Refer to the Safe Work Procedures – First Aid for additional details.
Note: Employees who have received Republic Services provided first aid or CPR training, and are not designated as first aid providers are instructed that their job does not require that they perform first aid services.
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© 2009 Republic Services 09/15/09 Emergency Action Plan IX. WEATHER – TORNADOS, HURRICANES, FLASH FLOODS
The Facility Manager will make the determination to shut down operations if threatening weather is in the area. The Facility Manager will decide whether it will be better to leave the facility if time permits or “shelter-in-place.”
1. Monitor Weather Conditions
When threatening weather suggests that a tornado, or other dangerous weather condition, could occur in the vicinity, the Emergency Response Coordinator (ERC) will monitor local news/weather radio broadcasts for warnings issued for areas in or around the Facility.
2. Proceed to Designated Shelters
When a weather-related warning is issued for the area the ERC will notify all supervisors to be prepared to move their employees to their assigned shelter areas. At the first sign of an approaching tornado or threatening weather, supervisors must direct their employees to shelter. If time permits, turn off your equipment, prior to proceeding to the designated shelter area.
3. If Designated Shelter is Not Available
Personnel who are unable to reach designated shelters are instructed to use the following guidance to seek alternative shelter. Shelters should ideally be below grade, or if not feasible, above grade in an area without windows and of substantial construction. Typically, fire stairwells and washrooms are examples of appropriate shelter areas. Interior corridors are less desirable as past incidents have indicated that they can become filled with flying shrapnel. If the above shelters are not readily available, cover should be sought under heavy furniture, on the lowest floor, and away from windows, glass doors, etc. All office trailers should be evacuated, and those personnel should move to a more permanent shelter or lie flat in the nearest depression or ditch. Personnel who are outdoors and cannot get to shelter should seek a low-lying area, ditch, depression or low area.
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Emergency Action Plan
© 2009 Republic Services 09/15/09 Emergency Action Plan
4. Headcount and Recovery
After the threat of threatening weather has passed, supervisors, with the assistance of employees, are to take headcount to determine that all employees are safe and uninjured. Remain in the shelter area until instructed to return to your work area by the ERC.
5. Call For Emergency Assistance
Call 911 or the Fire Department if any employee requires medical assistance or rescue. Give the Fire Department the appropriate address and the exact location where assistance is required.
X. SPILL RESPONSE
1. Pre - Planning
Chemicals used or stored at the facility are stored and labeled in approved containers according to the requirements of the Facility’s Hazard Communication (Right-To-Know) Program. Material Safety Data Sheets (MSDS) are available for each of these chemicals. Each supervisor is responsible for ensuring that his/her employees are aware of the hazardous chemicals that are used in their work area.
Employees are advised, depending on their work assignment, to either leave from the area of a spill and notify the appropriate personnel of the spill/release, or to respond to the spill/release by stopping, containing, or cleaning up the spill. Appendix C contains a list of chemicals and the amounts if spilled that would require personnel to leave the area.
2. Reporting a Spill
a. Minor Spill
If the spill/release is small (i.e., not large enough to require employees to leave the area) report it immediately to your supervisor.
b. Moderate Spill
Leave the area of the spill/release, then immediately notify your supervisor or a designated spill responder. They will initiate the actions that are required to stop, cleanup, or otherwise Safety Manual
Emergency Action Plan
© 2009 Republic Services 09/15/09 Emergency Action Plan respond to the spill/release.
c. Major Spill
Leave the area of the spill, then immediately notify your supervisor or the Facility Manager, and contact the proper authorities or spill responders.
3. Limits of Response
Appendix C contains a list of spill supplies, personal protective equipment to be used for spill responses, and list of personnel who are the designated spill responders for small and moderate sized spills.
a. Minor Spill
Most employees have received routine Hazard Communication training and have been provided with supplemental training on how to use spill cleanup supplies and additional personal protective equipment which will allows them to cleanup minor spills/releases as a part of their routine work assignments. Moderate and larger spills/releases are either handled by moderate spill responders or by Hazardous Materials (HAZMAT) responders. b. Moderate Spill
Responders for moderate sized spills are used at this facility for leak prevention and cleanup, where conditions do not exceed the thresholds established in this plan for HAZMAT response. Employees who have been assigned to respond to moderate sized spills have received routine Hazard Communication training and have been provided with supplemental training to use spill cleanup supplies and additional personal protective equipment . In the event of a moderate spill/release employees are either:
Required to leave the area until the situation is corrected; or Trained and qualified, as a member of the spill response team, to stop the leak and/or cleanup the spill/release.
c. Major Spill
HAZMAT responders are required whenever release of the hazardous chemical creates conditions in the spill/release area that:
Are life or injury threatening;
Pose a fire or explosion hazard;
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© 2009 Republic Services 09/15/09 Emergency Action Plan Present an oxygen deficient atmosphere; or
Cause high levels of a toxic substance.
Professional fire and emergency assistance are requested (see emergency contact list) where either the facility does not have a HAZMAT response team or when backup assistance is required for the facility's HAZMAT response team
XI. BOMB THREAT
1. Bomb Threat Analysis
Proper response to the threat involves at least three continuous and related but distinct steps:
a. Analysis of the threat and estimate of the need for response. b. Decision on what is the proper response.
c. Implementing the response decision within the allowable time frame.
2. Procedure To Be Followed After A Bomb Threat Has Been Received The person who receives the threat should immediately contact the Facility Manager or the designated alternate.
The person receiving the threat should then immediately fill out a Bomb Threat Checklist (Form 1019, or an equivalent form). This Checklist should be completed for each threat received, noting the time and, if possible, the exact words used in the threat.
In the case of a phone threat, record the conversation if possible and consider taping subsequent calls.
Once he/she is notified the Facility Manager will:
a. Notify the local law enforcement agency, or where the facility has a security officer, contact security to notify local law enforcement (where a security service or security office is used it is recommended that the shift commander be requested, to insure confidentiality); b. Notify all supervisors and instruct them whether to evacuate the facility and/or conduct a search. The Bomb Threat Search Procedure is contained in Bomb Threat Checklist (Form 1019).
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Emergency Action Plan
© 2009 Republic Services 09/15/09 Emergency Action Plan If any employee is so concerned that he/she wants to leave the facility because of the bomb threat, he/she shall be allowed to do so. Such employee will be instructed to punch out upon leaving the facility and will not be paid for the remainder of the shift. Employees will further be instructed not to report for work until the beginning of his/her next shift.
If a decision is made to evacuate the facility, supervisors will be responsible for shutting down in the normal manner. Employees will be instructed to proceed to the emergency assembly locations and to remain there for further instructions.
When a decision has been made to return to work, employees will be advised to return to work.
Procedures should be in place to contact employees. Supervisors should turn in the names of any missing personnel to their managers or the facility manager.
XII. TRAINING
Training employees is a critical component of this plan in preparing personnel in how to respond to an emergency. All employees are trained, on their first day of employment, on the actions that they are required to follow during an emergency. Additional training, as appropriate, is provided:
For employees who are assigned to assume additional responsibilities during an emergency; Whenever employee’s responsibilities or designated actions under the plan change Whenever the plan is changed, and
As necessary to maintain the required skills of personnel.
The training program provided to personnel covers this emergency action plan and includes the following topics:
Individual roles and responsibilities;
Potential threats, hazards, and protective actions;
Notification, warning, and communications procedures; Means for locating family members in an emergency;
Emergency response procedures;
Evacuation locations, shelter-in-place locations, and accountability procedures; Location and use of common emergency equipment; and
Emergency shutdown procedures.
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© 2009 Republic Services 09/15/09 Emergency Action Plan XIII. ANNUAL DRILLS AND PERIODIC UPDATES
This facility conducts a test of this emergency action plan at least annually so personnel become familiar with the emergency procedures, the evacuation routes, emergency assembly locations, and shelter locations. The facility reviews this plan with other companies in the area to ensure emergency response efforts are coordinated between neighboring facilities.
Additionally, the plan is reviewed with local emergency response officials to help facilitate the coordination of emergency response efforts. A relationship has been promoted with the local fire department and ambulance provider so they know the layout of the facility, potential hazards, and are familiar with site emergency response personnel.
The plan is stored in a location and manner that can be readily reviewed by employees or their designated representatives. This plan is routinely updated as changes occur.
XIV.PROGRAM ENFORCEMENT
The Facility Manager is responsible for enforcement of this Emergency Action Plan. Anyone who directs someone to violate, or has knowledge of a violation, and takes no corrective action will receive appropriate disciplinary action.
All personnel are responsible for following the procedures in this program. Personnel found in violation of this program will be subject to disciplinary action.
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Emergency Action Plan
© 2009 Republic Services 09/15/09 Emergency Action Plan Appendix A - Emergency Information List
Emergency Responders, Phone Numbers, & Assembly Locations Facility Name: __Allied Waste Services of Santa Clara County – Hauling Company_____ Emergency Response Coordinator (ERC): __Rowie Sizemore _____________ Address: _1601 Dixon Landing Road, Milpitas, Ca. 95035________________ Office Phone Number: _(408) 586-2264_______________________________ Fire Department: _City of Milpitas____ ___ ________________________ Phone Number: (408) _586_ - _2800_ or Emergency dial 911.
1. Fire and Evacuation
Equipment needed to be shut down in an emergency:
1. _ _ _______________ _________________
2. _
3. _ ___________________ ______________
Responsible persons to shutdown equipment:
1. _Rowie Sizemore____(408) 586-2264___________________________
2. _Dan North _____(408) 586-2281___________________________ Emergency assembly locations:
Primary: _Parking Lot __________________
Secondary: _D-Shaped Parcel across the driveway. _______________
2. Medical
Medical assistance personnel (if other than fire department): __911__ Number of minutes it takes for professional medical assistance to reach this facility is _15__ minutes.
The facility does not have designated and trained employees to serve as first aid responders.
Location of first aid supplies: Office Break Room
3. Spill Response
The facility does not have designated and trained employees as HAZMAT responders. If yes, list names: _Haz Mat Emergency Response Line: (925) 646-1112____________________ Safety Manual
Appendix B - Emergency Contact List
Facility Name: ______NEWBY ISLAND LANDFILL, CA____
Address: 1 DIXON LANDING ROAD, MILPITAS, CA___
___________________________
© 2009 Republic Services 09/15/09 Emergency Action Plan Title/Agency Contact Business Hours Phone After-Hours Phone Emergency Response Coordinator
(ERC)
Rowie Sizemore (408) 586-2264 (408) 398-7203
First Alternate ERC
Dan North (408) 586-2281 (408) 386-5641
Second Alternate ERC
Nancy Clement (408) 586-2241
Police Department
City of Milpitas (408) 586-2400 911
Fire Department
City of San Jose (408) 586-2800 911
Emergency Medical Services
Fire Department (408) 586-2800 911
Safety Department
Priscilla Lomeli (714) 471-5187
Insurance Company
CCMSI (480) 384-5864
OSHA Area Office
Cal-OSHA (510) 794-2521
Regional Water Quality Control Board SF Bay Water Board (510) 622-2300 Certified Unified Program Agency CUPA (408) 918-3400
Safety Manual
Emergency Management Program
© 2009 Republic Services 09/15/09 Emergency Action Plan Appendix C - Spill Response Information
Spills/releases of the following chemicals, at the following locations, in excess of the listed amounts, will require an employee to leave the area:
Location ___N/A_______________________________________________________________ Chemical (Product) Name Size of spill (lbs., gallons, etc.) Diesel Fuel 100 gal
____________________________________ ____________________________________ ____________________________________ ____________________________________ In the event of this type of a spill, go to The Evacuation Meeting Area until advised to return.
Location ____N/A______________________________________________________________ Chemical (Product) Name Size of spill (lbs., gallons, etc.) ____________________________________ ____________________________________ ____________________________________ ____________________________________ ____________________________________ ____________________________________ In the event of this type of a spill, go to _____________________________________________ until advised to return.
Location ____N/A______________________________________________________________ Chemical (Product) Name Size of spill (lbs., gallons, etc.) ____________________________________ ____________________________________ ____________________________________ ____________________________________ ____________________________________ ____________________________________ In the event of this type of a spill, go to _____________________________________________ until advised to return.
Responders for Minor Spills
The following supplies are maintained for minor spill response:
Location Type of Supply Minimum On-Hand Quantity
_Maintenance Shop _______ ___Spill Kit __________ 1 complete spill kit ________________________ _________________________ ________________________ Safety Manual
Emergency Management Program
© 2009 Republic Services 09/15/09 Emergency Action Plan The following personnel are assigned as moderate spill responders:
Job Title/Description Job Title/Description
__Rowie Sizemore – Fleet Manager_________
__Evan Boyd – General Manager________
Safety Manual
Emergency Management Program
© 2009 Republic Services 09/15/09 Emergency Action Plan Appendix D - Site Evacuation Map
The site evacuation map(s) contains the emergency escape routes for this building and/or area. In addition, fire extinguishers, first aid kit, and spill response kit and equipment are indicated. All personnel who are not directly involved in responding to the emergency upon notification of an evacuation are to go directly to the emergency assembly location(s) indicated on this map.
Once at the emergency assembly location point, a headcount will be conducted to account for all personnel at the facility.
Safety Manual
Bomb Threat Checklist
© 2009 Republic Services 09/15/09 Form 1019
1. When the Threat is Called In:
a) Keep the caller on the line as long as possible. If possible, record the conversation.
Use pages 2 and 3 of this form to note all relevant information from the call. b) If not indicated, ask the caller for the location of the bomb and the time of possible detonation.
c) Inform the caller that the building is occupied, and the detonation of a bomb could result in death or serious injury to many innocent people.
d) Pay particular attention to peculiar background noises such as motors running, music, and any other noise, which may give a clue as to the location of the caller. e) Listen closely to the voice (male or female), voice quality (calm, excited), accents, unique phrasing, and speech impediments. Does this voice immediately remind you of a certain individual? If so, list that.
f) Report the call and gathered information immediately to the ___Division Manager___. (Facility Manager or designee).
g) The __Division Manager ____________ will notify local police and fire department (Facility Manager or designee).
h) Follow the directions given by the local police or fire department.
2. Written Threats
a) Save all materials, including any envelope or container. b) Once the message is recognized as a threat, further unnecessary handling should be avoided. Every possible effort must be made to retain evidence such as fingerprints, handwriting or typing, paper, and postal marks that are essential to tracing the threat and identifying the writer.
c) Report the call and gathered information immediately to the ____Division Manager_. (Facility Manager or designee).
d) The ____Division Manager__________ will notify local police and fire department (Facility Manager or designee).
e) Follow the directions given by the local police or fire department.
Safety Manual
Bomb Threat Checklist
© 2009 Republic Services 09/15/09 Form 1019
IF A TELEPHONE BOMB THREAT IS RECEIVED, THE PERSON TAKING THE CALL SHOULD
REMAIN CALM AND TRY TO GET AS MUCH INFORMATION AS POSSIBLE Key Points: 1. Keep the caller talking – Do not interrupt!
2. Ask the caller to speak loader.
3. Ask the caller to repeat.
4. Write out the caller’s message entirely, if possible.
Date:
Time: AM/PM
Received By:
Exact Words of Caller:
Questions to ask:
1. When is bomb going to explode?
2. Where is it located?
3. What does it look like?
4. What kind of bomb is it?
5. Why did you place the bomb?
6. What do you hope to accomplish?
7. What is your name?
8. Where are you calling from?
Information Regarding the Call and Caller:
Voice Characteristics:
Familiar Male Female
Child Nasal Loud
Soft High Raspy
Deep Pleasant
Other
Safety Manual
Bomb Threat Checklist
© 2009 Republic Services 09/15/09 Form 1019
Speech Characteristics:
Fast Slow Intoxicated
Stutter Slurred
Other
Accent Characteristics:
Local Region Foreign
Other
Manner of Caller:
Calm Angry Deliberate
Emotional Laughing Incoherent
Righteous Rational Coherent
Other
Origin of Call:
Internal External Cell Phone
Local Long Distance
Did the caller appear to be familiar with the facility? Yes No Number/extension at which the call was received:
Other
Background Noises:
Office Machines Street Traffic Voices
Factory Machines Airplanes Trains
Animals Trucks Music
Quiet Party Static
Other
People Contacted: Yes No Time
Facility Manager
Police Department
Fire Department
Other
Other
Other
Safety Manual
Bomb Threat Checklist
© 2009 Republic Services 09/15/09 Form 1019
Bomb Threat Search Procedure
a. Authorization and Report
1. Your supervisor will instruct you when to search and the specific area to be covered. Your supervisor should also give you a time limit when to stop searching.
2. Report back to your supervisor when the search is complete or at a prearranged time. b. Search Team
1. A minimum of two persons and a maximum of three should be used. (Should normally include supervisor and one other person familiar with the area.) c. Search Technique
1. Take your time and use caution.
2. Be systematic, use upward coverage method: first, floors; then machines; then windows, shelves; then ceiling; then desks.
3. Always be as quiet as possible, listening for timing devices.
4. Search high-potential areas first.
i. Toilets (check all closed and locked stalls)
ii. Lunchrooms
iii. Stairwells
iv. Elevators (top of car) and elevator shafts (pits)
v. Utility rooms, closets, janitors' supply areas
vi. Areas open or near to exterior doors, lobbies, etc
vii. Indoor trash receptacles
viii. Utilities
DO NOT TOUCH ANY SUSPICIOUS ITEMS OR UNIDENTIFIABLE PACKAGES Safety Manual
Bomb Threat Checklist
© 2009 Republic Services 09/15/09 Form 1019
d. Unidentifiable Package
1. A bomb device may be in any shape; lunch boxes, briefcases, cigar boxes, lead pipes, shoe boxes, and paper bags are the most common.
i. The rule of thumb to follow during a search is to attempt to answer the question; “Does this item look like it belongs here?"
ii. An expensive looking briefcase, for example, in an executive's office might not be cause for alarm. Found in a locked toilet stall, however, it could indicate the presence of a device. iii. By the same token, a cigar box placed under a stairwell would likewise be indicative of a device.
2. If a suspected device is located, one member of the search team is required to report by phone or in person to the Facility Manager, or designated alternate, who will then investigate to determine how likely the suspected device is to be a bomb.
i. Keep your cool when suspicious objects are found.
ii. No attempt should be made by the employee to remove or inspect the item! iii. No radio or walkie-talkie transmissions should be made as the keying of a microphone could detonate a device.
3. The Facility Manager, or designated alternate, will direct that appropriate personnel from the area in question and be questioned regarding concerning the suspected device The Facility Manager, or designated alternate, will make the necessary arrangements for the police bomb disposal squad to investigate.