Attachment A – July 2025 Future Agenda Item List
# Requested Item Requestor/
Seconder
Date
Requested
Recommendation/
Council Motion
Date
Council
Approved
Council Motion
1 An action item to add the City Hall
Renovation and City Hall Annex to the
Fiscal Year (FY) 2025-26 Capital
Improvement Programs (CIP) projects
list.
Requestor:
Chao
Seconder:
Moore
7/9/24
added by
email
On 2/4 Council voted to
agendize this item. This
item is on the 7/1 City
Council Meeting. Staff
recommends removing
this item from the TBD
List after the meeting.
2/4/25 Recommendation
accepted. Item
discussed at
September 16 CC
Meeting. This item
will be removed
from this list.
2 Consider a policy to provide access to
documents made available for closed
sessions ahead of time with proper
security measures. Accordingly,
Councilmembers can read the materials
before and after a closed session.
Requestor:
Chao
Seconder:
Moore
At 7/16/24
Council
meeting
On 2/4 Council voted to
keep this item on the TBD
list until it is added to the
Council Procedures
Manual, which is
tentatively scheduled for
Summer 2025. Staff
recommends removing
this item once it is heard
by Council.
2/4/25 Recommendation
accepted. Council
procedures manual
scheduled for
October 2025.
3 Review the Cupertino City Council
Procedures Manual
Requestor:
Chao
Seconder:
Moore
At 12/3/24
Council
meeting
Revisions to the manual
were done at the March 18
City Council Meeting.
Further revisions are
tentatively scheduled for
Summer 2025. Staff
recommends removing
this item once it is heard
by Council.
N/A Recommendation
accepted. Council
procedures manual
scheduled for
October 2025.
Attachment A – July 2025 Future Agenda Item List
# Requested Item Requestor/
Seconder
Date
Requested
Recommendation/
Council Motion
Date
Council
Approved
Council Motion
4 Review the architectural standards for
5G towers
Requestor:
Wang
Seconder:
Chao
At 12/17/24
Council
Meeting
On 2/4 Council voted to
keep this item on TBD
until it was added to the
City Work Program
(CWP). This item was
added to the FY 25-27
CWP. This is tentatively
scheduled to come to
Council in September.
Staff recommends
removing this item from
this list once it has been
heard by the City Council.
2/4/25 Recommendation
accepted. 5G item
scheduled for
October 7 CC
Meeting.
5 Study session to discuss the policy for
the Capital Improvement Project (CIP)
approval process
Requestor:
Chao
At 3/18/25
Council
Meeting
This item was discussed at
the April 2 Council
meeting. Staff
recommends removing
this item from this list.
N/A Recommendation
accepted. This item
will be removed
from this list.
6 Reactivate the Legislative Review
Committee (LRC)
Requestor:
Chao
At 12/17/24
Council
meeting
On 2/4 Council voted to
agendize this item. On
3/18 Council created a
legislative subcommittee,
which is currently in effect
and is discussing details
on bringing back the LRC.
Staff recommends
removing this item from
this list.
2/4/2025
approved
by council
to agendize
Recommendation
accepted. This item
will be removed
from this list.
Attachment A – July 2025 Future Agenda Item List
# Requested Item Requestor/
Seconder
Date
Requested
Recommendation/
Council Motion
Date
Council
Approved
Council Motion
7 Reactivate the Economic Development
Committee (EDC)
Requestor:
Chao
At 12/17/24
Council
Meeting
On 2/4 Council voted to
agendize this item. On
4/15 Council reactivated
the EDC. Council made
further amendments to
the committee
composition on June 17.
Staff recommends
removing this item from
this list.
2/4/2025
approved
by council
to agendize
Recommendation
accepted. This item
will be removed
from this list.
8 Introduce and conduct first reading of
Ordinance No. 25-____ of Municipal
Code Amendments regarding vehicle
parking restrictions.
“I would like to propose a minor
modification to the Muni Code for
parking to address the issue that a
vehicle could occupy the same section
of a public street 24x7 as long as they
move the vehicle by 6 inches. This is
against the original intent of the Muni
Code 11.24.130. I have included
relevant Muni Code sections from
Mountain View and Sunnyvale, in
addition to Cupertino's Muni Code
below. We could consider the two
options:
- Mountain View's version: Any
vehicle must be moved at least
Requestor:
Chao
3/20/25
added by
email
This item is being
discussed by the City
Council in July. Staff
recommends removing
this item from this list
once it has been heard by
the City Council.
N/A Recommendation
accepted. Item
discussed at
September 16 CC
Meeting. This item
will be removed
from this list.
Attachment A – July 2025 Future Agenda Item List
# Requested Item Requestor/
Seconder
Date
Requested
Recommendation/
Council Motion
Date
Council
Approved
Council Motion
one thousand (1000) feet
(approximately two-tenths (2/10)
of a mile) from its current
location and may not return to
the same parking spot for at least
twenty-four (24) hours after its
departure.
- Sunnyvale's version: Pushing or
moving a vehicle a short distance
will not be considered
compliance with this section.
Additionally, successive acts of
parking shall be presumed to be
a single act of parking within the
meaning of this section when the
vehicle is moved merely for the
purpose of avoiding the parking
limitations prescribed by this
section.
I hope that such minor modification
could be considered in a timely manner.
9 Study session on multi-family
apartments converting to student
housing (MOTION: Chao moved and
Moore seconded to add the following
item to a future agenda: A study
session on the multifamily apartment
conversion to student housing issue,
and whether the City can do it; include
Requestor:
All
At 4/2/25
Council
Meeting
On 4/2 Council voted to
agendize this discussion.
On 5/6 Council adopted a
resolution to encourage
student housing while
preserving multi-unit
housing. A study session
is tentatively scheduled to
4/2/2025
approved
by council
to agendize
Recommendation
accepted. This item
has not been
agendized.
Attachment A – July 2025 Future Agenda Item List
# Requested Item Requestor/
Seconder
Date
Requested
Recommendation/
Council Motion
Date
Council
Approved
Council Motion
existing proposed bills on student
housing and comparisons to municipal
codes on student housing in other
jurisdictions, such as San Francisco and
Berkeley; and consider a potential
ordinance for student housing, so the
City has control of its use and impact.
The motion passed with the following
vote: Ayes: Chao, Moore, Fruen,
Mohan, and Wang. Noes: None.
Abstain: None. Absent: None.)
go to Council this
summer. Staff
recommends removing
this item once it has been
heard by the City Council.
10 An Informational Memorandum on the
contracts signed by the City in the past
year. Ideally, include the purpose, the
department and the contract duration
and the dollar amount. If this request
would need to be added to the info
memo TBD list to get majority support.
A monthly report on new contract
signed or renewed would be quite
helpful going forward too.
Requestor:
Chao
4/4/25
added by
email
This info memo was
published on May 15.
Staff recommends
removing this item from
this list.
N/A Recommendation
accepted. This item
will be removed
from this list.
11 Restore the previous responsibilities of
the Audit Committee (Motion: An
action item to restore the Audit
Committee’s previous responsibilities.
The motion passed with the following
vote: Ayes: Chao, Moore, and Wang.
Noes: Fruen and Mohan. Abstain:
None. Absent: None).
Requestor:
Chao
At 12/17/24
Council
Meeting
On 2/4 Council voted to
agendize this discussion.
On 5/20 Council directed
the Audit Committee to
discuss their scope and
bring recommendations to
Council. This will be
added to the upcoming
2/4/25
approved
by council
to agendize
This item was
discussed at the
July 28 Audit
Committee
meeting.
Recommendations
will be brought to
Attachment A – July 2025 Future Agenda Item List
# Requested Item Requestor/
Seconder
Date
Requested
Recommendation/
Council Motion
Date
Council
Approved
Council Motion
Audit Committee agenda
for discussion. Staff
recommends removing
this item from this list
once it has been heard by
the City Council.
Council at the 10/7
CC meeting.
12 For transportation projects and added
lane reductions to fall under the
jurisdiction of the Planning
Commission (Motion: An action item to
expand the Responsibility for the
Planning Commission to add small cell
issues and transportation issues, such as
traffic demand management (TDM),
intersection reconfiguration, lane
reduction, etc. (and perhaps to rename
it the Planning and Transportation
Commission. The motion passed with
the following vote: Ayes: Chao, Moore,
and Wang. Noes: Fruen and Mohan.
Abstain: None. Absent: None).
Requestor:
Wang
Seconder:
Chao
At 12/17/24
Council
Meeting
On 2/4 Council voted to
agendize this item. This
item is tentatively
scheduled for July. Staff
recommends removing
this item from this list
once it has been heard by
the City Council.
2/4/25
approved
by council
to agendize
Recommendation
accepted. Item
discussed at
September 16 CC
Meeting. This item
will be removed
from this list.
13 A study session to consider regulations
on sound amplification devices in parks
(Motion: A friendly amendment was
approved to hold a study session on
this item. Add this item to an agenda:
Amend CMC Section 13.04.120 Use of
Park Property “No person in the park
shall do any of the following: … 1. Use
Requestor:
Moore
Seconder:
Chao
At 9/17/24
Council
meeting
On 2/4 Council voted to
agendize this study
session as soon as
appropriate. Staff
recommends keeping this
item on this list until it is
agendized.
2/4/25
approved
by council
to agendize
Recommendation
accepted. This item
has not been
agendized.
Attachment A – July 2025 Future Agenda Item List
# Requested Item Requestor/
Seconder
Date
Requested
Recommendation/
Council Motion
Date
Council
Approved
Council Motion
any system for amplifying sounds,
whether for speech or music or
otherwise, unless an exclusive use
permit is first secured,” as… “No
person in a park shall do any of the
following: … 1. Use any system for
amplifying sounds, whether for speech
or music or otherwise, in an
unreasonable loud manner, unless an
exclusive use permit is for secured,”
where the definition of “unreasonably
loud manner” means “the volume of
sound in the use or operation of any
sound application equipment if such
sound can be heard by a person from
fifty (50) or more feet from the source of
the amplification” (as defined in
Oakland Muni Code)
14 Guidelines and Procedures regarding
Proclamations and Certificates (Motion:
A friendly amendment was approved to
agendize this item as appropriate.)
Requestor:
Chao
1/15/25
added by
email.
Email
attached
below.
On 2/4 Council voted to
agendize this item as soon
as appropriate. Staff
recommends keeping this
item on this list until it is
agendized.
2/4/25
approved
by council
to agendize
Recommendation
accepted. This item
has not been
agendized.
15 Receive update and review the Active
Transportation Plan
Requestor:
Wang,
Seconder:
Chao
4/17/25
added by
email
An update on this item is
tentatively scheduled for
Fall 2025. Staff
recommends removing
N/A Recommendation
accepted. This item
will be discussed in
October.
Attachment A – July 2025 Future Agenda Item List
# Requested Item Requestor/
Seconder
Date
Requested
Recommendation/
Council Motion
Date
Council
Approved
Council Motion
this item once it has been
heard by the City Council.
16 Consider Finch Property for potential
purchase or other partnership with
CUSD. This includes:
• Information about the Finch
Property itself
• Any communication about the
Finch Property from CUSD
• The info memo on the current
balance and estimated future
parkland impact fee.
Requestor:
Chao
3/20/25
added by
email
On 4/15 Council voted to
agendize this item. This
item is on the 7/1 City
Council meeting. Staff
recommends removing
this item after the
meeting.
4/15/25
approved
by council
to agendize
Recommendation
accepted. Item
discussed at 7/1 CC
Meeting. This item
will be removed
from this list.
17 Get some clarity on the total expenses
for the sister and friendship cities.
These are valuable programs for the
city, but we should be cognizant of the
expenses so far and going forward (in
the budget).
“Will someone please provide a cost
update prior to the Sister/Friendship city
Policy Agenda item, to the following
table (below) provided in October 10,
2023 Supplemental Materials to the
October 10, 2023 agenda item, to
include:
Requestor:
Moore,
Seconder:
Chao
4/14/25
added by
email
An info memo was
published on 5/29. Staff
recommends removing
this item from this list.
N/A Recommendation
accepted. This item
will be removed
from this list.
Attachment A – July 2025 Future Agenda Item List
# Requested Item Requestor/
Seconder
Date
Requested
Recommendation/
Council Motion
Date
Council
Approved
Council Motion
• Friendship City costs (gifts, staff
time?), the table only has Sister
Cities.
• Provide Actual Staff costs to
manage the program so that we can
compare them with the budgeted
amount. If possible, by Sister or
Friendship city.
o Staff costs of meeting with the
delegations which includes a
presentation by the City
Manager, slide show, City Staff
support, City photographer,
City Staff guided tour of the
library, Community Hall, and
City Hall.
o Staff attendance at various Sister
City and Friendship City events
(Bell ringing for Peace, for
example)
o Staff time making
proclamations, speeches for
Mayor etc.
o Staff free Advertising costs such
as promotional videos, this
requires staff time to write a
script, video edit, post the
videos etc. Here are examples:
Attachment A – July 2025 Future Agenda Item List
# Requested Item Requestor/
Seconder
Date
Requested
Recommendation/
Council Motion
Date
Council
Approved
Council Motion
o https://www.youtube.com/watc
h?v=b5zyfVVrQhs
o https://www.youtube.com/watc
h?v=wwlHxT5-f9I
• Provide travel costs whether
covered by the city or not (we
should know if individuals are
traveling to cities paid for by a
Friendship or Sister City) and if it
was for staff or a councilmember.
The staff or councilmember would
have to report the costs covered by
the Sister or Friendship City and the
city would have a record of what
costs were covered.
• How many of the 18 free facility
uses were used and for how many
hours? The budgeted amount
should be the max. cost? 18 x 4
sister cities x Number of Hours x
Cost per hour? I mention this
because the policy is very vague
surrounding the uses.
• Any costs I may be missing?
Please repeat the process for FY 23-
24 and FY 24-25 so far. We have had
no update since 2023. Please indicate
which Sister/Friendship City the
costs are for with a total for each.”
Attachment A – July 2025 Future Agenda Item List
# Requested Item Requestor/
Seconder
Date
Requested
Recommendation/
Council Motion
Date
Council
Approved
Council Motion
18 Grant Policy Update Requestor:
Chao
Seconder:
Moore
6/13/25
Verbal
Request
This item is tentatively
scheduled for January
2026. Staff recommends
keeping this item on this
list until it is agendized.
N/A Recommendation
accepted. This item
will be discussed in
January.