Cupertino City Council
October 7, 2025

Tuesday, October 7, 2025
5:45 PM

CITY OF CUPERTINO
Non-Televised Closed Session (5:45) and Televised Regular Meeting (6:45)
10300 Torre Avenue and 10350 Torre Avenue and via Teleconference; and Teleconference Location Pursuant to Gov. Code 54953(b)(2): Courtyard Marriott, 1803 Porter Street, Baltimore, Maryland 21230 City Council

LIANG CHAO, MAYOR

KITTY MOORE, VICE MAYOR
J.R. FRUEN, COUNCILMEMBER

SHEILA MOHAN, COUNCILMEMBER
R "RAY" WANG, COUNCILMEMBER

IN PERSON AND TELECONFERENCE MEETING
AGENDA
1 City Council Agenda October 7, 2025

IN-PERSON AND TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION OPTIONS TO OBSERVE:

Members of the public wishing to observe the meeting may do so in one of the following ways:
1) Attend in person at Cupertino Community Hall, 10350 Torre Avenue. 2) Tune to Comcast Channel 26 and AT&T U-Verse Channel 99 on your TV. 3) Watch a live stream online at www.Cupertino.org/youtube and www.Cupertino.org/webcast
OPTIONS TO PARTICIPATE AND COMMENT:

Members of the public wishing to address the City Council may do so in the following ways:
1) Appear in person for Closed Session in City Hall, Conference Room C or for Open Session in Cupertino Community Hall.

A. During “Oral Communications”, the public may comment on matters not on the agenda, and for agendized matters, the public may comment during the public comment period for each agendized item.

B. Speakers are requested to complete a Speaker Card. While completion of Speaker Cards is voluntary and not required to attend the meeting or provide comments, it is helpful for the purposes of ensuring that all speakers are called upon.

C. Speakers must wait to be called, then proceed to the lectern/podium and speak into the microphone when recognized by the Mayor.

D. Speakers are limited to three ( 3) minutes each. However, the Mayor may reduce the speaking time depending on the number of people who wish to speak on an item. A speaker representing a group between 2 and 5 members of the public in attendance may have up to 2 minutes per group member to speak, up to 10 minutes maximum.

E. Please note that due to cyber security concerns, speakers are not allowed to connect any personal devices at the lectern/podium. However, speakers that wish to share a document (e.g. presentations, photographs or other documents) during oral comments may do so in one of the following ways:
a) At the overhead projector at the podium, or
b) E-mail the document to cityclerk@cupertino .gov by 3:00 p.m. and staff will advance the

2 City Council Agenda October 7, 2025
slides/share the documents during your oral comment.
2) Written Communications as follows:

A. E-mail comments to the City Council for Closed Session or Open Session at [email protected] as follows:
a. E-mail comments must be received by 4:00 p.m. on the day of the meeting in order to be forwarded to the City Council before the meeting.
b. Emailed comments received following agenda publication but prior to, or during, the meeting, will be posted to the City’s website after the meeting. c. These e-mail comments will also be received by each City Councilmember, the City Manager, and the City Clerk ’s Office. Comments on non-agenda items sent to any other email address will be included upon the sender's request.

B. Regular mail or hand delivered addressed to the: City Council, City Hall, 10300 Torre Avenue, Cupertino, CA 95014
3) Open Session Teleconference in one of the following ways:

A. Online via Zoom on an electronic device (Audio and Video): Speakers must register in advance by clicking on the link below to access the meeting:
https://cityofcupertino.zoom.us/webinar/register/WN_wah5hBR7TaSjX49fHAe_8w a) Registrants will receive a confirmation email containing information about joining the webinar.
b) Speakers will be recognized by the name they use for registration. Once recognized, speakers must click ‘unmute’ when prompted to speak.
c) Please read the following instructions about technical compatibility carefully: One can directly download the teleconference (Zoom) software or connect to the meeting in their internet browser. If a browser is used, make sure the most current and up-to-date browser, such as the following, is used: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+.

Certain functionality may be disabled in older browsers, including Internet Explorer.

B. By Phone (Audio only): No registration is required in advance and speakers may join the meeting as follows:
a) Dial 669-900-6833 and enter WEBINAR ID: 819 3284 7815 b) To “raise hand” to speak: Dial *9; When asked to unmute: Dial *6 c) Speakers will be recognized to speak by the last four digits of their phone number.

C. Via an H.323/SIP room system:

Join from an H.323/SIP room system:

3 City Council Agenda October 7, 2025
H.323:
144.195.19.161 (US West)
206.247.11.121 (US East)
Meeting ID: 819 3284 7815
SIP: [email protected]
ROLL CALL - 5:45 PM
10300 Torre Avenue, Conference Room C and Teleconference Location Pursuant to Gov.

Code 54953(b)(2): Courtyard Marriott, 1803 Porter Street, Baltimore, Maryland, USA, 21230

CLOSED SESSION

1. Subject: Conference with Legal Counsel - Anticipated Litigation; California Government Code Sections 54956.9(d)(4) and 54954.4(c): (1 case)

2. Subject: Conference with Legal Counsel - Existing Litigation; California Government Code Sections 54956.9(d)(1) and 54954.5(c): Lixin (Leon) Chen, et al. v. City of Cupertino, et al., Santa Clara County Superior Court, Case No. 25CV462857; Yes In My Backyard, et al. v. City of Cupertino, et al ., Santa Clara County Superior Court, Case No. 25CV263924

3. Subject: Conference with Real Property Negotiators; California Government Code Section 54954.5

1. Property: 10480 Finch Avenue, Cupertino, CA

2. Agency Negotiators: Tina Kapoor, Interim City Manager, and Floy Andrews, Interim City Attorney

3. Negotiating parties: City of Cupertino and Cupertino Union School Distrct

4. Under negotiation: Price and terms of payment
RECESS

OPEN SESSION
CALL TO ORDER - 6:45 PM
10350 Torre Avenue and via Teleconference; and Teleconference Location Pursuant to Gov.

Code 54953(b)(2): Courtyard Marriott, 1803 Porter Street, Baltimore, Maryland, USA, 21230

PLEDGE OF ALLEGIANCE

ROLL CALL

CLOSED SESSION REPORT

4 City Council Agenda October 7, 2025

CEREMONIAL ITEMS

4. Subject: Recognition of October 19 to October 25, 2025 as United Against Hate Week Recommended Action : Recognize October 19 to October 25, 2025 as United Against Hate Week
A - Proclamation

5. Subject: Recognition of October as Hindu Heritage and Awareness Month Recommended Action: Recognize October as Hindu Heritage and Awareness Month

6. Subject: Recognition of October as Community Planning Month and appreciation for the work of the Community Development Department
Recommended Action : Present proclamation recognizing October as Community Planning Month, acknowledging the work of the Planning Division, and also recognizing the contributions of the Building, Code Enforcement, and Housing Divisions within the Community Development Department
A - Proclamation

POSTPONEMENTS AND ORDERS OF THE DAY

7. Subject: Revisions to Cupertino City Council Procedures Manual (Postponed from September 16, 2025)
Recommended Action : Postpone revisions to Cupertino City Council Procedures Manual to a date to be determined

ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Council on any matter within the jurisdiction of the Council and not on the agenda for discussion. The total time for Oral Communications will ordinarily be limited to one hour. Individual speakers are limited to three ( 3) minutes. As necessary, the Chair may further limit the time allowed to individual speakers, or reschedule remaining comments to the end of the meeting on a first come first heard basis, with priority given to students. In most cases, State law will prohibit the Council from discussing or making any decisions with respect to a matter not listed on the agenda. A councilmember may, however, briefly respond to statements made or questions posed by speakers. A councilmember may also ask a question for clarification, provide a reference for factual information, request staff to report back concerning a matter, or request that an item be added to a future City Council agenda in response to public comment.

CONSENT CALENDAR (Items 8-14)
Items appearing on the Consent Calendar are considered routine City business and may be approved by one motion. Typical items may include meeting minutes, awards of contracts, the ratification of accounts payable, and second readings of ordinances. Any member of the Council may request to have

5 City Council Agenda October 7, 2025
an item removed from the Consent Calendar based on the rules set forth in the City Council Procedures Manual. Members of the public may provide input on one or more consent calendar items when the Mayor asks for public comments on the Consent Calendar.

8. Subject: Approval of September 15, 2025 City Council meeting minutes Recommended Action: Approve the September 15, 2025 City Council meeting minutes A - Draft Minutes

9. Subject: Approval of September 16, 2025 City Council meeting minutes Recommended Action: Approve the September 16, 2025 City Council meeting minutes A - Draft Minutes

10. Subject: Review of future agenda items requested by City Councilmembers ( “TBD List”)
Recommended Action : Review the TBD list as of October and accept the staff recommendations for all 16 items
Staff Report
A - July 2025 Future Agenda Items List
B - October 2025 Future Agenda Items List

11. Subject: Amendment to 2025 Council Committee Assignments to designate Council appointments to the Economic Development Committee (EDC); Formation of a Council Ad Hoc Subcommittee for the EDC.

Recommended Action : 1. Ratify amendment to the 2025 Council Committee assignments to designate Councilmember R “Ray” Wang as the primary and Mayor Liang Chao as the alternate to the Economic Development Committee (EDC); and

2. Approve the formation of an Ad Hoc Council Subcommittee comprised of Mayor Liang Chao and Councilmember R “Ray” Wang to review potential opportunities and explore areas of focus for the EDC
Staff Report
A - Draft Amended Council Committees 2025 (redline)
B - Draft Amended Council Committees 2025 (clean)

12. Subject: Appointment of the Sustainability Commission, Technology, Information, and Communications Commission, and Planning Commission recommendations as representatives to the Economic Development Committee

6 City Council Agenda October 7, 2025
Recommended Action: Accept the following Commission recommendations to appoint representatives to the Economic Development Committee:

1. Accept the Sustainability Commission’s recommendation to appoint Jack Carter for a term expiring January 30, 2026:

2. Accept the Technology, Information, and Communications Commission ’s recommendation to appoint Balaram Donthi for a term expiring January 30, 2026;

3. Accept the Planning Commission ’s recommendation to appoint Tracy Kosolcharoen for a term expiring January 30, 2026.

Staff Report

13. Subject: Introduce amendments to Cupertino Municipal Code, adding Title 14, Chapter

14.30 Small Wireless Facilities In Public Rights-Of-Way, pertaining to regulation of wireless facilities within City streets (Continued from September 16, 2025) Recommended Action : 1. Conduct the first reading of Ordinance 25-2276“An Ordinance of the City Council of the City of Cupertino adding City Code Title 14 Chapter 14.30 Small Wireless Facilities In Public Rights-Of-Way”;

2. Adopt Resolution No. 25-081 approving the “Regulations for Construction, Operation, and Maintenance of Small Wireless Facilities in the Public Right of Way ”; and

3. Find that the proposed actions are exempt from CEQA.

Staff Report
A - Draft Ordinance - Chapter 14.30 (Clean)
B - Draft Ordinance - Chapter 14.30 (Redline)
C - Wireless Regulations (Clean)
D - Wireless Regulations (Redlines)
E - Draft Resolution

14. Subject: Memorandum of Understanding (MOU) between the City of Cupertino and other local public agencies in Santa Clara County to fund the Composting Education Program in the amount of $ 9,186.90 (January 2026 - June 30, 2027, with an option for a two-year extension) (Continued from September 16, 2025) Recommended Action: Authorize the City Manager to execute an MOU between the City of Cupertino and other local public agencies in Santa Clara County to fund the Composting Education Program and allocate $ 9,186.90 from Resource Recovery Fund 520 for Cupertino ’s share of program costs for the term January 2026 - June 30, 2027, with no impact to the General Fund
Staff Report
A – FY 25-27 Draft MOU

STUDY SESSION

15. Subject: Study Session on amendments to Audit Committee Duties, Powers, and Responsibilities

7 City Council Agenda October 7, 2025
Recommended Action : Conduct study session on the Audit Committee ’s recommendation to amend Municipal Code Section 2.88.100 to reflect the following changes:

1. Change the committee’s name to “Audit and Finance Committee.”

2. Modify Section 2.88.100(g) to read: “To review the City ’s internal controls and internal audit reports.”

3. Add Section 2.88.100(i): “To review the use of artificial intelligence in the City ’s financial reporting, internal controls over financial reporting, risk management, and compliance.”
Staff Report
A - Municipal Code - Chapter 2.88 Audit Committee

PUBLIC HEARINGS
Government Code Section 65103.5 limits the distribution of copyrighted material associated with the review of development projects. Members of the public wishing to view plans that cannot otherwise be distributed under Govt. Code Section 65103.5 may make an appointment with the Planning Division to view them at City Hall by sending an email to planning@cupertino .gov. Plans will also be made available digitally during the hearing to consider the proposal.

16. Subject: Consider Municipal Code Amendments for consistency with Senate Bill 450 and minor text edits, amending multiple chapters of the Municipal Code. (Application No.: MCA-2024-004; Applicant: City of Cupertino; Location: Citywide) Recommended Action: That the City Council:

1. Conduct the first reading of Ordinance No. 25-2277 “An Ordinance of the City Council of the City of Cupertino amending Chapters 14.15 (Landscape), 14.18 (Protected Trees), 18.20 (Parcel Maps), 18.52 (Hillside Subdivisions), 19.08 (Definitions),

19.12 (Administration), 19.16 (Designation and Establishment of Districts), 19.28 (Single Family R1 Zones), 19.36 (Multiple-Family R3 Zones), 19.38 (Multiple-Family R4 Zones),

19.40 (Residential Hillside RHS Zones), 19.44 (Residential Single-Family Cluster R 1C Zones), 19.46 (Townhomes TH Combining District), 19.60 (General Commercial CG Zones), 19.100 (Accessory Structures), 19.102 (Glass and Lighting), 19.104 (Signs), 19.124 (Parking), and 19.132 (Sale of Alcoholic Beverages and Gasoline) of the Municipal Code regarding consistency with Senate Bill 450 and minor text edits.”; and

2. Find that the proposed actions are exempt from CEQA.

Staff Report
A - Draft Ordinance (Clean)
B - Draft Ordinance (Redlined)
C - Planning Commission Resolution
D - Changes to Exhibit A

ACTION CALENDAR

8 City Council Agenda October 7, 2025

17. Subject: Request Cities Association of Santa Clara County ( “CASCC”) to amend the Joint Powers Agency Agreement and Bylaws to rectify undemocratic practices pertaining to the election of Executive Officers, the method of selecting the Chair of the Legislative Action Committee, and to remove the requirement that Executive Officers be elected during a specific month; and to appoint Vice Mayor Kitty Moore to the CASCC Board for the 2026 term and support her election to the Executive Committee Recommended Action: 1.Adopt Resolution No. 25-083 (Attachment A) requesting the Cities Association ofSanta Clara County amend the Joint Powers Agency Agreement and Bylaws to: 1)require all Executive Officer offices be held by member cities, not by individual councilmembers or appointed directors, and that all Executive Officers be appointees or alternates to the Board of Directors; 2) require the members of the Legislative ActionCommittee to elect that committee ’s chair from its membership; and 3) remove theBylaw provision setting the time for annual elections of Executive Officers in November or soon after.

2. Adopt Resolution No. 25-084 (Attachment B) to appoint Vice Mayor Kitty Moore to the Board of Directors of the Cities Association of Santa Clara County for the 2026 term beginning in January 2026 and endorsing her candidacy in the election for ExecutiveOfficers.

3. Authorize Vice Mayor Moore, the appointed representative to the CASCC Board, to send a letter to the CASCC to inform them of the above resolutions approved by theCouncil and attach this Council Report by Mayor for information.

Staff Report
Council Report by Mayor Chao
A – Draft Resolution Requesting Amendments to the JPA Agreement and Bylaws B – Draft Resolution Appointing Vice Mayor Kitty Moore to JPA Board of Directors C – Joint Powers Agency Agreement for the Cities Association of Santa Clara County, effective January 26, 2024 (redline)
D – Bylaws of the Cities Association of Santa Clara County Joint Powers Agency, approved May 9 , 2024 (redline)

ITEMS REMOVED FROM THE CONSENT CALENDAR

CITY MANAGER REPORT

18. Subject: City Manager Report
A - Report

ORAL COMMUNICATIONS - CONTINUED

COUNCILMEMBER REPORTS

19. Subject: Councilmember Reports

9 City Council Agenda October 7, 2025
A - Councilmember Report, Chao
B - Councilmember Report, Fruen
C - Councilmember Report, Mohan
D - Councilmember Report, Moore

FUTURE AGENDA ITEMS
The Upcoming Draft Agenda Items Report is a tentative council meeting agenda calendar that lists upcoming City Council meeting dates and tentative agenda items, all of which are subject to change.

20. Subject: Upcoming Draft Agenda Items Report
A - Upcoming Draft Agenda Items Report

ADJOURNMENT
Lobbyist Registration and Reporting Requirements: Individuals who influence or attempt to influence legislative or administrative action may be required by the City of Cupertino ’s lobbying ordinance (Cupertino Municipal Code Chapter 2.100) to register and report lobbying activity. Persons whose communications regarding any legislative or administrative are solely limited to appearing at or submitting testimony for any public meeting held by the City are not required to register as lobbyists .

For more information about the lobbying ordinance, please contact the City Clerk ’s Office at 10300 Torre Avenue, Cupertino, CA 95014; telephone ( 408) 777-3223; email cityclerk@cupertino .org; and website: www.cupertino.org/lobbyist.

The City of Cupertino has adopted the provisions of Code of Civil Procedure §1094.6; litigation challenging a final decision of the City Council must be brought within 90 days after a decision is announced unless a shorter time is required by State or Federal law.

Prior to seeking judicial review of any adjudicatory (quasi-judicial) decision, interested persons must file a petition for reconsideration within ten calendar days of the date the City Clerk mails notice of the City’s decision. Reconsideration petitions must comply with the requirements of Cupertino Municipal Code §2.08.096. Contact the City Clerk ’s office for more information or go to http://www.cupertino.org/cityclerk for a reconsideration petition form.

In compliance with the Americans with Disabilities Act ( ADA), anyone who is planning to attend this meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request in advance by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format.

Any writings or documents provided to a majority of the Cupertino City Council after publication of the packet will be made available for public inspection in the City Clerk ’s Office located at City Hall,

10 City Council Agenda October 7, 2025
10300 Torre Avenue, Cupertino, California 95014, during normal business hours; and in Council packet archives linked from the agenda/minutes page on the City web site.

IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section

2.08.100 written communications sent to the City Council, Commissioners or staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City website and kept in packet archives. Do not include any personal or private information in written communications to the City that you do not wish to make public, as written communications are considered public records and will be made publicly available on the City website.

11 CITY OF CUPERTINO
Agenda Item
25-14356 Agenda Date: 10/7/2025
Agenda #: 1.

Subject: Conference with Legal Counsel - Anticipated Litigation; California Government Code Sections 54956.9(d)(4) and 54954.4(c): (1 case)
CITY OF CUPERTINO Printed on 10/1/2025Page 1 of 1
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Agenda Item
25-14357 Agenda Date: 10/7/2025
Agenda #: 2.

Subject: Conference with Legal Counsel - Existing Litigation; California Government Code Sections 54956.9 (d)(1) and 54954.5(c): Lixin (Leon) Chen, et al. v. City of Cupertino, et al., Santa Clara County Superior Court, Case No. 25CV462857; Yes In My Backyard, et al. v. City of Cupertino, et al., Santa Clara County Superior Court, Case No. 25CV263924
CITY OF CUPERTINO Printed on 10/1/2025Page 1 of 1
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13 CITY OF CUPERTINO
Agenda Item
25-14358 Agenda Date: 10/7/2025
Agenda #: 3.

Subject: Conference with Real Property Negotiators; California Government Code Section 54954.5

1. Property: 10480 Finch Avenue, Cupertino, CA

2. Agency Negotiators: Tina Kapoor, Interim City Manager, and Floy Andrews, Interim City Attorney

3. Negotiating parties: City of Cupertino and Cupertino Union School Distrct

4. Under negotiation: Price and terms of payment
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14 CITY OF CUPERTINO
Agenda Item
25-13643 Agenda Date: 10/7/2025
Agenda #: 4.

Subject: Recognition of October 19 to October 25, 2025 as United Against Hate Week Recognize October 19 to October 25, 2025 as United Against Hate Week CITY OF CUPERTINO Printed on 10/1/2025Page 1 of 1
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15 Proclamation

WHEREAS, The United States is a nation whose strength comes from its diversity, and all individuals should feel safe and respected, and treated fairly, regardless of race, gender, orientation, religion, and political views; and
WHEREAS, The City of Cupertino is one of the most diverse places in the country, and has witnessed the dangers and repercussions of hate, racism, and bigotry rise and manifest in violent, hateful, and cruel attacks throughout the United States and the greater San Francisco Bay Area; and
WHEREAS, The City of Cupertino wishes to ensure that our community will continue fighting against hate by welcoming all people and countering anything that acts as a bias that poses a threat to the safety and civility of our neighborhoods, residents, and all people; and
WHEREAS, The City of Cupertino reaffirms its commitment to stand united against hate, to do the consistent and hard work of optimizing equity and fairness in a society committed to free expression, and to celebrate unity and diversity; and
WHEREAS, The City of Cupertino stands united with our fellow California cities, sending a resounding message that we are united in our resolve to combat hate and promote acceptance; and
THEREFORE, I, Mayor Liang Chao, and the Cupertino City Council do hereby proclaim the week of October 19 – October 25, in conjuncture with jurisdictions throughout the Bay Area as,
United Against Hate Week
in the City of Cupertino and call on all residents and businesses to act, build more inclusion, and stop hate for a better and more supportive community in the City of Cupertino and the greater San Francisco Bay Area.

IN WITNESS THEREOF, I have hereunto set my hand and caused the seal of the City of Cupertino to be affixed this Tuesday, October 7, 2025.

____________________________
The Honorable Liang Chao
Mayor, City of Cupertino
16 CITY OF CUPERTINO
Agenda Item
25-14216 Agenda Date: 10/7/2025
Agenda #: 5.

Subject: Recognition of October as Hindu Heritage and Awareness Month Recognize October as Hindu Heritage and Awareness Month CITY OF CUPERTINO Printed on 10/1/2025Page 1 of 1
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Agenda Item
25-14182 Agenda Date: 10/7/2025
Agenda #: 6.

Subject: Recognition of October as Community Planning Month and appreciation for the work of the Community Development Department
Present proclamation recognizing October as Community Planning Month, acknowledging the work of the Planning Division, and also recognizing the contributions of the Building, Code Enforcement, and Housing Divisions within the Community Development Department CITY OF CUPERTINO Printed on 10/1/2025Page 1 of 1
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18 Proclamation

WHEREAS, Every October the American Planning Association declares National Community Planning Month to celebrate how thoughtful, inclusive, and forward‐looking development enriches communities; and
WHEREAS, Community Development professionals such as planners, plan check engineers, inspectors, permit technicians, code officers, and administrative support, work to improve the well‐being of all people by applying professional expertise and data‐driven insights to guide development that is safe, resilient, equitable, and prosperous for everyone; and
WHEREAS, Community Development plays a vital role in addressing the growing housing crisis, shaping transportation systems, preserving and developing diverse housing options, promoting land use that supports sustainability, and helping communities navigate environmental, economic, and social challenges; and
WHEREAS, Effective community development depends on the long‐term, comprehensive vision of elected officials, community partners, and the public working together to ensure that growth and change enhance quality of life and opportunity for all residents; and
WHEREAS, Effective community development not only guides Cupertino’s physical development but also helps preserve our cultural heritage, promote public health, protect natural resources, and enhance overall community well‐being; and
WHEREAS, The City of Cupertino is committed to these objectives, supporting equitable housing, resilient infrastructure, vibrant public spaces, sustainable land use, and inclusive engagement, and values the importance of highlighting Community Development Department’s contributions each October.

THEREFORE, I, Mayor Liang Chao, and the Cupertino City Council do hereby proclaim the month of October as
National Community Planning Month
and encourage all residents to recognize the importance of community development in shaping a sustainable, inclusive, and thriving Cupertino for generations to come.

IN WITNESS THEREOF, I have hereunto set my hand and caused the seal of the City of Cupertino to be affixed this Tuesday, October 7, 2025.

____________________________
The Honorable Liang Chao
Mayor, City of Cupertino
19 CITY OF CUPERTINO
Agenda Item
25-14328 Agenda Date: 10/7/2025
Agenda #: 7.

Subject: Revisions to Cupertino City Council Procedures Manual (Postponed from September 16, 2025) Postpone revisions to Cupertino City Council Procedures Manual to a date to be determined CITY OF CUPERTINO Printed on 10/1/2025Page 1 of 1
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20 CITY OF CUPERTINO
Agenda Item
25-14306 Agenda Date: 10/7/2025
Agenda #: 8.

Subject: Approval of September 15, 2025 City Council meeting minutes Approve the September 15, 2025 City Council meeting minutes CITY OF CUPERTINO Printed on 10/1/2025Page 1 of 1
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21 DRAFT MINUTES

CUPERTINO CITY COUNCIL
Monday, September 15, 2025

SPECIAL MEETING

At 6:00 p.m., Mayor Liang Chao called the Special City Council Meeting to order in the Cupertino Community Hall Council Chamber, 10350 Torre Avenue, Cupertino, CA 95014.

ROLL CALL

Present: Mayor Liang Chao, Vice Mayor Kitty Moore, and Councilmembers J.R. Fruen, Sheila Mohan and R “Ray” Wang. Absent: None.

COMMISSION INTERVIEWS

1. Subject: Interview and appoint to fill vacancies on the Housing Commission and Economic Development Committee
Recommended Action: Conduct interviews and make appointments to fill two vacancies on the Housing Commission (Business Representative and Community Member) and five vacancies on the Economic Development Committee (Industry Sector Representatives: Technology, Retail/ Small Business, Hospitality/ Tourism, Education, and Commercial Real Estate)

Written communications for this item included an amended Attachment A – Interview Schedule.

Mayor Chao opened the public comment period and, seeing no one, closed the public comment period.

Councilmembers asked questions and made comments.

Council conducted interviews to fill vacancies on the Housing Commission and Economic Development Committee.

At 7:04 p.m., Mayor Chao recessed the meeting. The meeting reconvened at 7:15 p.m. with all 22 City Council September 15, 2025 Minutes

Councilmembers present.

The Council continued interviewing applicants.

At 8:38 p.m., Mayor Chao recessed the meeting. The meeting reconvened at 9:02 p.m. with all Councilmembers present.

The Council continued interviewing applicants.

Councilmembers asked questions and made comments.

The Council voted to make appointments using the electronic voting system. Images of the voting results are attached as Exhibit A following the minutes.

MOTION: Moore moved and Wang seconded to appoint the following individuals to the Housing Commission:

• Jasmine Jose (Business Representative), partial term ending January 30, 2027 • Ram Sripathi (Community Member Representative), partial term ending January 30, 2027

The motion passed with the following vote: Ayes: Chao, Moore, and Wang. Noes: Fruen and Mohan. Abstain: None. Absent: None.

MOTION: Wang moved and Moore seconded to appoint the following individuals to the Economic Development Committee:

• Claudio Bono (Hospitality/Tourism), initial term ending January 30, 2027 • Selina Kaing (Technology), initial term ending January 30, 2027 • Jane Lin (Commercial Real Estate), initial term ending January 30, 2029 • Manjari Asawa (Education), initial term ending January 30, 2029 • Hiuwai (Jennifer) Yip (Retail/Small Business), initial term ending January 30, 2029

The motion passed with the following v ote: Ayes: Chao, Moore, Fruen , Mohan and Wang. Noes: None. Abstain: None. Absent: None.

ADJOURNMENT

At 10:08 p.m., Mayor Chao adjourned the Special City Council Meeting.

23 City Council September 15, 2025 Minutes

Minutes prepared by:

_______________________________
Lauren Sapudar, Deputy City Clerk
24 Exhibit A
City Council Meeting
Housing Commission and Economic Development Committee Interviews September 15, 2025
Unofficial Council Voting Results (approved City Council minutes become the official record)

Housing Commission (Business Rep)
Round 1

Housing (Community Member Representative)
Round 1

25 Exhibit A
Economic Development Committee (Commercial Real Estate Industry Sector) Round 1

Economic Development Committee (Education Industry Sector) Round 1

26 Exhibit A
Economic Development Committee (Hospitality/Tourism Industry Sector) Round 1

Economic Development Committee (Retail/Small Business Industry Sector) Round 1

27 Exhibit A
Economic Development Committee (Technology Industry Sector) Round 1

28 CITY OF CUPERTINO
Agenda Item
24-13597 Agenda Date: 10/7/2025
Agenda #: 9.

Subject: Approval of September 16, 2025 City Council meeting minutes Approve the September 16, 2025 City Council meeting minutes CITY OF CUPERTINO Printed on 10/1/2025Page 1 of 1
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29 DRAFT MINUTES

CUPERTINO CITY COUNCIL
Tuesday, September 16, 2025

At 5:46 p.m., Mayor Liang Chao called the Regular City Council Meeting to order in City Hall Conference Room C, 10300 Torre Avenue, Cupertino, CA 95014

ROLL CALL

Present: Mayor Liang Chao, Vice Mayor Kitty Moore, and Councilmembers J.R. Fruen, Sheila Mohan, and R “Ray” Wang. Absent: None.

In open session prior to closed session, Mayor Chao opened the public comment period regarding any item on the agenda. The following members of the public requested to speak.

Lisa Warren (Item 1)

Mayor Chao closed the public comment period.

CLOSED SESSION

1. Subject: Conference with Real Property Negotiators; California Government Code Section 54954.5
Property: Finch property
Agency Negotiators: Tina Kapoor, Interim City Manager, and Floy Andrews, Interim City Attorney
Negotiating parties: City of Cupertino and Cupertino Union School District Under negotiation: Price and terms of payment

Council met with real property negotiators (Moore recused).

2. Subject: Conference with Legal Counsel - existing litigation; California Government Code Sections 54956.9(d)(1) and 54954.5(c):

Lixin (Leon) Chen, et al. v. City of Cupertino, et al., Santa Clara County Superior Court, 30 September 16, 2025 City Council Minutes

Case No. 25CV462857
Yes In My Backyard, et al. v. City of Cupertino, et al., Santa Clara County Superior Court, Case No. 25CV263924

Council met with legal counsel regarding the existing litigation.

3. Subject: Conference with Legal Counsel - anticipated litigation, California Government Code Sections 54956.9(d)(4) and 54954.4(c): (1 case)

Council met with legal counsel regarding the anticipated litigation.

At 6:46 p.m., Mayor Chao recessed the meeting.

OPEN SESSION

At 6:53 p.m., Mayor Chao reconvened the Regular City Council Meeting in open session and led the Pledge of Allegiance in the Cupertino Community Hall Council Chamber, 10350 Torre Avenue and via teleconference.

ROLL CALL

Present: Mayor Liang Chao, Vice Mayor Kit ty Moore, and Councilmembers J.R. Fruen, Sheila Mohan, and R “Ray” Wang. Absent: None.

CLOSED SESSION REPORT

City Attorney Floy Andrews reported on the actions taken during the closed session held at 5:45 p.m. City Attorney Andrews reported that there was no reportable action.

CEREMONIAL ITEMS

4. Subject: Recognition of September 15-October 15 as National Hispanic Heritage Month Recommended Action : Recognize September 15 -October 15 as National Hispanic Heritage Month

Mayor Chao recognized September 15 -October 15 as National Hispanic Heritage Month.

5. Subject: Recognition of September 16 as National IT Professionals Day Recommended Action: Present proclamation recognizing September 16 as National IT Professionals Day
31 September 16, 2025 City Council Minutes

Chief Technology Officer Teri Gerhardt, Innovation Technology Manager Tommy Yu , Senior Business Systems Analyst Adam Araza, and Management Analyst Marilyn Pavlov received the proclamation.

Mayor Chao recognized September 16 as National IT Professionals Day.

6. Subject: Recognition of Friends of Children with Special Needs (FCSN) for supporting families with disabilities and promoting inclusion in the community Recommended Action : Present proclamation recognizing Friends of Children with Special Needs (FCSN) for supporting families with disabilities and promoting inclusion in the community

Anna Wang, Vice President of Enrichment Programs and Community Relations at FCSN, and Yee-Yeen Wang, FCSN Board Co-Chair, received the proclamation.

Mayor Chao recognized FCSN for supporting families with disabilities and promoting inclusion in the community.

7. Subject: Recognition of Parents Helping Parents for supporting families facing disability and promoting inclusive systems of care
Recommended Action: Present proclamation to Parents Helping Parents for supporting families facing disability and promoting inclusive systems of care

Written communications for this item included a presentation and informational handouts.

Janet Nunez, Program Director, and Aparna Venkataraman, Resources Coordinator, from Parents Helping Parents received the proclamation.

Mayor Chao recognized Parents Helping Parents for supporting families facing disability and promoting inclusive systems of care.

POSTPONEMENTS AND ORDERS OF THE DAY

MOTION: Chao moved and Moore seconded to reorder the agenda to hear Item 22 before Item

21. The motion passed with the following vote: Aye s: Chao, Moore, Fruen, Mohan, and Wang.

Noes: None. Abstain: None. Absent: None.

ORAL COMMUNICATIONS

32 September 16, 2025 City Council Minutes

Written communications for this item included emails to the Council.

The following members of the public spoke:

Caroline Gupta and Peter Deng, representing Tessellations School, discussed the Tessellations School organization.

Jennifer Griffin discussed Senate Bill ( SB) 79, Housing Development Transit -Oriented Development.

Richard Lowenthal discussed a proposal for the city to acquire property near Varian Park for recreational trails.

Planning Commissioner Seema Lindskog (representing self) discussed Planning Commission member conduct and Council oversight.

Evan Lojewski discussed Planning Commission member conduct during public meetings.

Bicycle Pedestrian Commissioner Herve Marcy (representing self) discussed Council meeting procedures and public comment process in meetings.

Bicycle Pedestrian Commissioner Joel Wolf (representing self) discussed Planning Commission member conduct in meetings and public participation.

Jennifer Shearin discussed Planning Commission member conduct and oversight.

Lisa Warren discussed potential uses and development considerations for the Finch property.

Louise Saadati discussed Council’s participation in community events , meeting scheduling , and public comment procedures.

Planning Commissioner San Rao (representing self) discussed Planning Commission meetings and meeting procedures.

Lina Lang discussed the Mary Avenue Villas project.

Frank Wang discussed a pedestrian crossing near Stevens Creek Boulevard for students.

Babu Srinivasan discussed meeting decorum, public dialogue, and a proposed student bus service.

Michael Wang discussed agenda item timing, meeting scheduling, and SB 79, Housing 33 September 16, 2025 City Council Minutes

Development Transit-Oriented Development.

CONSENT CALENDAR (Items 8-19)

Mohan removed Item 19 from the Consent Calendar for discussion.

Mayor Chao opened the public comme nt period and the following members of the public spoke.

Neil Park-McClintick (Item 11)
Ava Chiao (Item 11)
Tyler Alison, representing Silicon Valley DSA (Item 11) Nick Finan (Item 11)
Dennis Low (Item 11)
Vivian Low (Item 11)
Cassandra Magana, representing West Valley Community Services (Item 11) Amanda Flores, representing West Valley Community Services (Item 11) Maria, representing West Valley Community Services (Item 11) Rachel (Item 11)
Brenda Bell Brown, representing West Valley Community Services (Item 11) Jean Bedord (Items 11 and 18)
Housing Commissioner Connie Cunningham (representing self) (Item 11) Planning Commissioner Steven Scharf (representing self) (Items 11 and 18) Louise Saadati (Item 11
Planning Commissioner San Rao (representing self) (Item 16)

Mayor Chao closed the public comment period.

MOTION: Chao moved and Moore seconded to postpone Item 17 to a date to be determined and Item 11 regarding the Ad-Hoc LRC Subcommittee Recommendation for Measure A to a special City Council meeting on October 13. The motion passed with the following vote: Ayes:

Chao, Moore, Fruen, and Wang. Noes: Mohan. Abstain: None. Absent: None.

MOTION: Chao moved and Wang seconded to approve the Consent Calendar items 8-10 and 12-16. The motion passed with the following vote: Ayes: Chao, Moore, Fruen, Mohan, and Wang. Noes: None. Abstain: None. Absent: None.

MOTION: Chao moved and Moore seconded for Item 11 to accept the Ad -Hoc LRC Subcommittee recommendation to request a veto for Senate Bill 63 and Senate Bill 707, and authorize the Mayor to send position letters to the State. The motion passed with the following vote: Ayes: Chao, Moore, and Wang. Noes: Fruen and Mohan. Abstain: None. Absent: None. 34 September 16, 2025 City Council Minutes

MOTION: Chao moved and Wang seconded to approve Item 18 to:

1. Award a design professional services agreement to DIALOG Design LP for the City Hall Annex Project for basic services in the amount not to exceed

2. $448,243; and

3. Authorize the City Manager to execute a Design Professional Services Agreem ent with DIALOG Design LP when all conditions have been met; and

4. Authorize the Director of Public Works to execute any necessary additional services, up to a contingency amount of $45,000 (approximately 10% of base services,) for a total not to exceed amount of $493,243.

The motion passed with the following vote: Ayes: Chao, Moore, Fruen, and Wang. Noes:

Mohan. Abstain: None. Absent: None.

MOTION: Chao moved and M oore seconded to reorder the agenda to hear Item 19, followed by Item 20, and then Item 21. The motion passed with the following vote: Ayes: Chao, Moore, Mohan and Wang. Noes: Fruen. Abstain: None. Absent: None.

8. Subject: Approval of September 3, 2025 City Council meeting minutes Recommended Action: Approve the September 3, 2025 City Council meeting minutes

9. Subject: Ratifying Accounts Payable for the periods ending August 1, 2025; August 15, 2025; and August 29, 2025
Recommended Action: A. Adopt Resolution No. 25-076 ratifying Accounts Payable for the Period ending August 1, 2025;
B. Adopt Resolution No. 25-077 ratifying Accounts Payable for the Period ending August 15, 2025; and
C. Adopt Resolution No. 25-078 ratifying Accounts Payable for the Period ending August 29, 2025.

10. Subject: Internal Audit Work Program: Special Revenue Fund Process Review Recommended Action: Receive the Special Revenue Fund Process Review Report

Written communications for this item included a supplemental report with staff answers to councilmember questions.

11. Subject: Accept Ad -Hoc Legislative Review Committee (LRC) City Council Subcommittee recommendation regarding Senate Bill 63, Senate Bill 707, and Measure A
Recommended Action : Accept the Ad -Hoc LRC City Council Subcommittee recommendation to request a veto for Senate Bill 63 and Senate Bill 707, oppose Measure A, and authorize the Mayor to send position letters to the State and County 35 September 16, 2025 City Council Minutes

Written communications for t his item included a supplemental report with staff answers to councilmember questions.

As noted at the beginning of the Consent Calendar, these items were considered separately. Council approved the Ad -Hoc LRC Subcommittee’s recommendation to request a veto for Senate Bills 63 and 707 and authorize d the Mayor to send position letters, and continued the Measure A recommendation to a special City Council meeting on October 13.

12. Subject: Library Commission's Recommendation of Thomas Celerier for appointment of the new 2026-2028 Cupertino Poet Laureate
Recommended Action : Adopt Resolution No. 25 -079 approving the Library Commission's recommendation and appoint Tho mas Celerier as the new 2026 -2028 Cupertino Poet Laureate.

13. Subject: Approve a First Amendment to the contract with Independent Code Consultants, Inc., for an increase of $120,000 to provide On -Call Plan Review Services for FY26 for a total not-to-exceed amount of $315,000.

Recommended Action : Authorize the City Manager to execute a first amendment to the existing consultant agreement with Independent Code Consultants, Inc. to provide On-Call Plan Review Services, increasing the contract amount by $120,000 for a new total not-to-exceed contract amount of $315,000.

14. Subject: Approve a Second Amendment to the contract with West Coast Code Consultants, Inc. for an increase of $80,000 to provide On -Call Professional Building Services for FY26 for a total not-to-exceed amount of $300,000.

Recommended Action: Authorize the City Manager to execute a second amendment to the existing consultant agreement with West Coast Code Consultants, Inc. to provide On-Call Professional Building Services, increasing the contract amount by $80,000 for a new total not-to-exceed contract amount of $300,000.

15. Subject: Second reading and enactment of proposed amendments to Municipal Code Chapters 19.08 (Definitions), and 19.112 (Accessory Dwelling Units) and Associated Environmental Review. (Application No. MCA -2025-001; Applicant: City of Cupertino; Location: City-wide)
Recommended Action: Conduct the second reading and enact Ordinance No. 25 -2274:
“AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CUPERTINO AMENDING MUNICIPAL CODE CHAPTER 19.08, AND CHAPTER 19.112 REGARDING ACCESSORY DWELLING UNIT (ADU) LAWS”

36 September 16, 2025 City Council Minutes

16. Subject: Second reading and enactment of Mun icipal Code amendments to Cupertino Municipal Code, Title 11, Vehicles and Traffic, Section 11.24.130, Section 11.27.050, Section 11.28.010, and Section 11.28.020, pertaining to the overnight parking of oversized vehicles on public streets
Recommended Action: Conduct the second reading and enact Ordinance 25 -2275: “An Ordinance of the City Council of the City of Cupertino Amending Title 11, Vehicles and Traffic, of the City of Cupertino Municipal Code Sections 11.24.130 (Prohibited for more than seventy -two hours), Section 11.27.050 (Issuance of permits to residents and members of designated groups), Section 11.28.010 (Definitions), and Section 11.28.020 (Parking of oversized vehicles restricted)"

17. Subject: Memorandum of Understanding (MOU) between the City of Cupertino and other local public agencies in Santa Clara County to fund the Composting Education Program in the amount of $9,186.90 (January 2026 – June 30, 2027, with an option for a two-year extension)
Recommended Action : Authorize the City Manager to execute an MOU between the City of Cupertino and other local public agencies in Santa Clara County to fund the Composting Education Program and allocate $9,18 6.90 from Resource Recovery Fund 520 for Cupertino’s share of program costs for the term January 2026 – June 30, 2027, with no impact to the General Fund

Written communications for this item included a d esk item report with staff responses to councilmember questions.

As noted at the beginning of the Consent Calendar, this item was continued to a date to be determined.

18. Subject: Award of a design professional services agreement to DIALOG Design LP for the City Hall Annex Improvements project (420 -99-248) for the renovation of an existing building located at 10455 Torre Avenue for a total not-to-exceed amount of $493,243.

Recommended Action: 1. Award a design professional services agreement to DIALOG Design LP for the City Hall Annex Project for basic services in the amount not to exceed $448,243; and

2. Authorize the City Manager to execute a Design Professional Services Agreement with DIALOG Design LP when all conditions have been met; and

3. Authorize the Director of Public Works to execute any necessary additional services, up to a contingency amount of $45,000 (approximately 10% of base services,) for a total not to exceed amount of $493,243.

Written communications for this item included a supplemental report with staff 37 September 16, 2025 City Council Minutes

answers to councilmember questions.

At 9:03 p.m., Ma yor Chao recessed the meeting. The meeting reconvened at 9:15 p.m. with all councilmembers present.

MOTION: Chao moved and Moore seconded to reorder the agenda to hear Item 22 immediately following Item 19 . The motion passed with the following vote: Ayes: Chao, Moore, Fruen, Mohan, and Wang. Noes: None. Abstain: None. Absent: None.

ITEMS REMOVED FROM THE CONSENT CALENDAR

19. Subject: Conditionally Accept the Stevens Creek Boulevard Corridor Vision Study Recommended Action : Adopt Resolution No. 25 -080 conditionally accepting the Stevens Creek Boulevard Corridor Vision Study, requiring the following conditions be met before supporting the recommended implementation actions of the long -term, high-capacity transit project:

Prepare a comprehensive regional travel demand and needs analysis.

Complete a cost -benefit analysis, including local fiscal impacts for any high -capacity transit proposal.

Assess future transportation technologies and their compatibility with proposed improvements along the corridor (e.g., autonomous vehicles and microtransit).

Preserve, to the maximum extent feasible, Cupertino's existing investments along the corridor.

City Council review and approval of any implementation steps involving infrastructure or land use changes within Cupertino City limits.

This item was pulled from the Consent Calendar for separate consideration and reordered to be heard before Public Hearings (Item 20).

Mayor Chao opened the public comment period and the following members of the public spoke.

Emily Poon
Harry Neil
Jennifer Griffin
Babu Srinivasan
Planning Commissioner San Rao (representing self)
Louise Saadati
Betsy Megas
Michael Wang

38 September 16, 2025 City Council Minutes

Mayor Chao closed the public comment period.

Director of Public Works Chad Mosley, Transportation Manager David Stillman, and Transit and Transportation Planner Matt Schroeder provided updates and answered questions.

Councilmembers asked questions and made comments.

MOTION: Chao moved and Moore seconded to:
 Authorize the Mayor to send a letter to VTA with a copy of the draft resolution and stating that VTA should not have accepted the study without getting any input from the City or residents. The letter would res tate the conditions in the draft resolution under which we would consider any future study along the corridor.
 And further, authorize the Mayor to write a letter to the steering committee on the concerns that the bylaws were not approved by individual juri sdictions and were not followed by the steering committee, such as two voting members from each jurisdiction, and on the concerns of Brown Act violations, such as agenda packets not being properly prepared.
 Approve the draft resolution on the agenda that staff has created based on the Council’s direction from September 3, adding a statement that Cupertino will not invest any more City funding, resources, or staff time in the steering committee and working group until the conditions stated in the resolution are met.  The letter to the steering committee would include the statement above.

The motion passed with the following vote: Ayes: Chao, Moore, and Wang. Noes: Fruen and Mohan. Abstain: None. Absent: None.

MOTION: Chao moved and Wang seconded to e xtend the meeting to 11:30 p.m. to consider Item 22 and then Item 20. The motion passed with the following vote: Ayes: Chao, Moore, Fruen, Mohan, and Wang. Noes: None. Abstain: None. Absent: None.

STUDY SESSION

22. Subject: Options on Commission Oversight of Transportation Matters (Continued from September 3, 2025). Note: Public comment will be reopened for individuals who did not provide comment on September 3.

Recommended Action : Provide input to staff on the preferred options for having transportation projects reviewed by commissions and provide direction to staff to take the necessary steps to implement the changes.

Written communications for this item included a desk item report and a supplemental 39 September 16, 2025 City Council Minutes

report with staff answers to councilmember questions.

Director of Public Works Chad Mosley and Transportation Manager David Stillman answered questions.

Mayor Chao opened the public comment period and the following members of the public spoke.

Jennifer Griffin
Planning Commissioner Seema Lindskog (representing self) Evan Lojewski
Bicycle Pedestrian Commissioner Herve Marcy (representing self) Bicycle Pedestrian Commissioner Joel Wolf
Ava Chiao
Neil Park McClintick
Jean Bedord
Housing Commissioner Connie Cunningham (representing self) Planning Commissioner Steven Scharf (representing self) Jennifer Kwee
Beck Poltronetti
Louise Saadati
Emily Poon
Planning Commissioner San Rao (representing self)
Rosa Kim
Helen Wiant
Bill Wilson
Betsy Megas

MOTION: Moore moved and Wang seconded to suspend the rules to extend the meeting time to complete Item 22 . The motion passed with the following vote: Ayes: Chao, Moore, Fruen, Mohan, and Wang. Noes: None. Abstain: None. Absent: None.

The public comment period continued and the following members of the public spoke.

Babu Srinivasan
Jennifer Shearin
Alvin Yang
TICC Prabir Mohanty
Venkat Ranganathan

Mayor Chao closed the public comment period.
40 September 16, 2025 City Council Minutes

Councilmembers asked questions and made comments.

MOTION: Chao moved and Wang seconded for the following:

1. No change to 2.92 (Bike Ped Commission name or its Powers and Functions)

2. Add to 2.32.070 (PC Powers and Functions): Make policy recommendations to the City Council to implement the General Plan, including, but not limited to, elements in land use, mobility, environment, health and safety, and infrastructure.

3. Add to 2.32.070: Assess proposed projects for potential environmental impacts in accordance with the California Environmental Quality Act (CEQA). Review environmental documents and recommend mitigation measures or project alternatives to reduce impacts and support the General Plan;

4. Add to 2.32.070: Make recommendations on transportation related planning documents, such as Vision and Master plans. The Commission shall consider the impact on economic and community development (including environmental, aesthetic, public health and safety, and level of services for traffic and safe routes to school).

5. Add to 2.32.070: Make recommendations on planning projects, including CIP projects. Evaluate impacts on all modes of transportation, including, but not limited to, vehicular traffic, transportation management plans, parking capacity, transit options (including shuttles).

6. Add to 2.32.070: Provide advice on any matter, including policies and programs, pertaining to land use planning and transportation systems affecting the city.

Council did not vote on this motion.

FRIENDLY AMENDMEN T: Wang offered a friendly amendment for the Bicycle Pedestrian Commission to report to the Planning Commission per Option 2, with the Planning Commission having authority over the ATP, Vision Zero, and other initiatives.

The friendly amendment was not accepted and was not incorporated into the motion.

SUBSTITUTE MOTION: Moore moved and Fruen seconded a substitute motion to take no action (making no changes to Municipal Code Chapter 2.92 regarding the Bicycle Pedestrian Commission’s name, powers, or functi ons), but to ensure the Commission carries out its responsibilities under Section 2.92.080(B), which include reviewing, making recommendations, and monitoring the City’s General Plan Transportation Element. Council should exercise prudence in referring ite ms to the Planning Commission and Bicycle Pedestrian Commission, following staff recommendations regarding whether a joint or separate meeting is appropriate. Council should consider updating the Code regarding the Planning Commission as a separate item on the same topic, as the Commission may lack expertise for certain aspects of a transportation study.
41 September 16, 2025 City Council Minutes

FRIENDLY AMENDMENT: Fruen made a friendly amendment as a direction to the City Manager to develop additional policy on increased transparency around a specific class of projects. As described in Chao’s motion. (Moore accepted the friendly amendment.)
FRIENDLY AMENDMENT: Chao proposed a friendly amendment for staff to consider the responsibilities and points raised in her motion and to evaluate them. (Moore and Fruen accepted the friendly amendment, with staff understanding that they would evaluate the suggestions as overarching topics when bringing them back to the Council.)
The amended substitute motion passed with the following vote: Ayes: Chao, Moore, Fruen, and Mohan. Noes: Wang. Abstain: None. Absent: None.

ADJOURNMENT

At 12:36 a.m., on Wednesday, September 17, Mayor Chao adjourned the Regular City Council Meeting. There was no further discussion on the remaining items.

PUBLIC HEARINGS

20. Subject: Introduce amendments to Cupertino Municipal Code, adding Title 14, Chapter

14.30 Small Wireless Facilities In Public Rights -Of-Way, pertaining to regulation of wireless facilities within City streets
Recommended Action : 1. Conduct the f irst reading of Ordinance 25 -2276“An Ordinance of the City Council of the City of Cupertino adding City Code Title 14 Chapter 14.30 Small Wireless Facilities In Public Rights-Of-Way”;

2. Adopt Resolution No. 25 -081 approving the “Regulations for Construction, Operation, and Maintenance of Small Wireless Facilities in the Public Right of Way”; and

3. Find that the proposed actions are exempt from CEQA.

Written communications for this item included a presentation.

This item was continued to the October 7 Regular City Council meeting per rule.

ACTION CALENDAR

21. Subject: Revisions to Cupertino City Council Procedures Manual Recommended Action: Adopt Resolution No. 25-082 amending the Cupertino City Council Procedures Manual

Written communications for this item included a presentation. 42 September 16, 2025 City Council Minutes

This item was continued to the October 7 Regular City Council meeting per rule.

CITY MANAGER REPORT

23. Subject: City Manager Report

Interim City Manager Tina Kapoor reported on recent highlights and upcoming events as provided in the published agenda.

ORAL COMMUNICATIONS - CONTINUED – None

COUNCILMEMBER REPORTS

24. Subject: Councilmember Reports

Councilmembers reported on their various committees and events as provided in the published agenda.

FUTURE AGENDA ITEMS

25. Subject: Upcoming Draft Agenda Items Report

A tentative council meeting agenda calendar was provided in the published agenda.

Minutes prepared by:

_________________________
Kirsten Squarcia, City Clerk

43 CITY OF CUPERTINO
Agenda Item
25-14179 Agenda Date: 10/7/2025
Agenda #: 10.

Subject: Review of future agenda items requested by City Councilmembers (“TBD List”) Review the TBD list as of October and accept the staff recommendations for all 16 items CITY OF CUPERTINO Printed on 10/1/2025Page 1 of 1
powered by Legistar™
44 1

CITY COUNCIL STAFF REPORT
Meeting: October 7, 2025

Subject
Review of future agenda items requested by City Councilmembers (“TBD List”)

Recommended Action
Review the TBD list as of October and accept the staff recommendations for all 16 items

Reasons for Recommendation and Options
As required per the Council’s adopted Procedures Manual, the City Manager provides a quarterly report to Council regarding the status of future agenda items. These are items that at least two Councilmembers have requested to be added to a future City Council agenda.

Background
On July 1, staff presented a list of 18 items for Council consideration. Council accepted all staff recommendations (described in Attachment A). Since July, nine of the 18 items have been completed and have been removed from the list with Council adding six items to the future agenda items list for consideration.

The updated TBD list as of October is included as Attachment B with staff recommendations for all 16 items. A majority vote of the City Council can either agendize an item for discussion at a future date or remove an item from the list, as outlined in the Council Procedures Manual.

Sustainability Impact
No sustainability impact.

Fiscal Impact
No fiscal impact.

California Environmental Quality Act
Not applicable.

45 2

City Work Program Item/Description
No/N/A

Council Goal
N/A
_____________________________________
Prepared by: Astrid Robles, Senior Management Analyst
Reviewed by: Kirsten Squarcia, Interim Deputy City Manager/City Clerk Approved for Submission by: Tina Kapoor, Interim City Manager Attachments:

A – Future Agenda Items List from July 2025 with Adopted Motion B – Future Agenda Items List as of October 2025

46 Attachment A – July 2025 Future Agenda Item List
# Requested Item Requestor/
Seconder
Date
Requested
Recommendation/
Council Motion
Date
Council
Approved
Council Motion
1 An action item to add the City Hall
Renovation and City Hall Annex to the
Fiscal Year (FY) 2025-26 Capital
Improvement Programs (CIP) projects
list.

Requestor:

Chao
Seconder:

Moore
7/9/24
added by
email
On 2/4 Council voted to
agendize this item. This
item is on the 7/1 City
Council Meeting. Staff
recommends removing
this item from the TBD
List after the meeting.

2/4/25 Recommendation
accepted. Item
discussed at
September 16 CC
Meeting. This item
will be removed
from this list.
2 Consider a policy to provide access to
documents made available for closed
sessions ahead of time with proper
security measures. Accordingly,
Councilmembers can read the materials
before and after a closed session.

Requestor:

Chao
Seconder:

Moore
At 7/16/24
Council
meeting
On 2/4 Council voted to
keep this item on the TBD
list until it is added to the
Council Procedures
Manual, which is
tentatively scheduled for
Summer 2025. Staff
recommends removing
this item once it is heard
by Council.
2/4/25 Recommendation
accepted. Council
procedures manual
scheduled for
October 2025.
3 Review the Cupertino City Council
Procedures Manual
Requestor:

Chao
Seconder:

Moore
At 12/3/24
Council
meeting
Revisions to the manual
were done at the March 18
City Council Meeting.

Further revisions are
tentatively scheduled for
Summer 2025. Staff
recommends removing
this item once it is heard
by Council.

N/A Recommendation
accepted. Council
procedures manual
scheduled for
October 2025.
47 Attachment A – July 2025 Future Agenda Item List
# Requested Item Requestor/
Seconder
Date
Requested
Recommendation/
Council Motion
Date
Council
Approved
Council Motion
4 Review the architectural standards for
5G towers
Requestor:

Wang
Seconder:

Chao
At 12/17/24
Council
Meeting
On 2/4 Council voted to
keep this item on TBD
until it was added to the
City Work Program
(CWP). This item was
added to the FY 25-27
CWP. This is tentatively
scheduled to come to
Council in September.

Staff recommends
removing this item from
this list once it has been
heard by the City Council.
2/4/25 Recommendation
accepted. 5G item
scheduled for
October 7 CC
Meeting.
5 Study session to discuss the policy for
the Capital Improvement Project (CIP)
approval process
Requestor:

Chao
At 3/18/25
Council
Meeting
This item was discussed at
the April 2 Council
meeting. Staff
recommends removing
this item from this list.

N/A Recommendation
accepted. This item
will be removed
from this list.
6 Reactivate the Legislative Review
Committee (LRC)
Requestor:

Chao

At 12/17/24
Council
meeting
On 2/4 Council voted to
agendize this item. On
3/18 Council created a
legislative subcommittee,
which is currently in effect
and is discussing details
on bringing back the LRC.

Staff recommends
removing this item from
this list.
2/4/2025
approved
by council
to agendize
Recommendation
accepted. This item
will be removed
from this list.
48 Attachment A – July 2025 Future Agenda Item List
# Requested Item Requestor/
Seconder
Date
Requested
Recommendation/
Council Motion
Date
Council
Approved
Council Motion
7 Reactivate the Economic Development
Committee (EDC)
Requestor:

Chao
At 12/17/24
Council
Meeting
On 2/4 Council voted to
agendize this item. On
4/15 Council reactivated
the EDC. Council made
further amendments to
the committee
composition on June 17.

Staff recommends
removing this item from
this list.
2/4/2025
approved
by council
to agendize
Recommendation
accepted. This item
will be removed
from this list.
8 Introduce and conduct first reading of
Ordinance No. 25-____ of Municipal
Code Amendments regarding vehicle
parking restrictions.
“I would like to propose a minor
modification to the Muni Code for
parking to address the issue that a
vehicle could occupy the same section
of a public street 24x7 as long as they
move the vehicle by 6 inches. This is
against the original intent of the Muni
Code 11.24.130. I have included
relevant Muni Code sections from
Mountain View and Sunnyvale, in
addition to Cupertino's Muni Code
below. We could consider the two
options:
- Mountain View's version: Any
vehicle must be moved at least
Requestor:

Chao
3/20/25
added by
email
This item is being
discussed by the City
Council in July. Staff
recommends removing
this item from this list
once it has been heard by
the City Council.

N/A Recommendation
accepted. Item
discussed at
September 16 CC
Meeting. This item
will be removed
from this list.
49 Attachment A – July 2025 Future Agenda Item List
# Requested Item Requestor/
Seconder
Date
Requested
Recommendation/
Council Motion
Date
Council
Approved
Council Motion
one thousand (1000) feet
(approximately two-tenths (2/10)
of a mile) from its current
location and may not return to
the same parking spot for at least
twenty-four (24) hours after its
departure.
- Sunnyvale's version: Pushing or
moving a vehicle a short distance
will not be considered
compliance with this section.

Additionally, successive acts of
parking shall be presumed to be
a single act of parking within the
meaning of this section when the
vehicle is moved merely for the
purpose of avoiding the parking
limitations prescribed by this
section.

I hope that such minor modification
could be considered in a timely manner.
9 Study session on multi-family
apartments converting to student
housing (MOTION: Chao moved and
Moore seconded to add the following
item to a future agenda: A study
session on the multifamily apartment
conversion to student housing issue,
and whether the City can do it; include
Requestor:

All
At 4/2/25
Council
Meeting
On 4/2 Council voted to
agendize this discussion.

On 5/6 Council adopted a
resolution to encourage
student housing while
preserving multi-unit
housing. A study session
is tentatively scheduled to
4/2/2025
approved
by council
to agendize
Recommendation
accepted. This item
has not been
agendized.
50 Attachment A – July 2025 Future Agenda Item List
# Requested Item Requestor/
Seconder
Date
Requested
Recommendation/
Council Motion
Date
Council
Approved
Council Motion
existing proposed bills on student
housing and comparisons to municipal
codes on student housing in other
jurisdictions, such as San Francisco and
Berkeley; and consider a potential
ordinance for student housing, so the
City has control of its use and impact.

The motion passed with the following
vote: Ayes: Chao, Moore, Fruen,
Mohan, and Wang. Noes: None.

Abstain: None. Absent: None.)
go to Council this
summer. Staff
recommends removing
this item once it has been
heard by the City Council.
10 An Informational Memorandum on the
contracts signed by the City in the past
year. Ideally, include the purpose, the
department and the contract duration
and the dollar amount. If this request
would need to be added to the info
memo TBD list to get majority support.

A monthly report on new contract
signed or renewed would be quite
helpful going forward too.

Requestor:

Chao
4/4/25
added by
email
This info memo was
published on May 15.

Staff recommends
removing this item from
this list.

N/A Recommendation
accepted. This item
will be removed
from this list.
11 Restore the previous responsibilities of
the Audit Committee (Motion: An
action item to restore the Audit
Committee’s previous responsibilities.

The motion passed with the following
vote: Ayes: Chao, Moore, and Wang.

Noes: Fruen and Mohan. Abstain:

None. Absent: None).

Requestor:

Chao
At 12/17/24
Council
Meeting
On 2/4 Council voted to
agendize this discussion.

On 5/20 Council directed
the Audit Committee to
discuss their scope and
bring recommendations to
Council. This will be
added to the upcoming
2/4/25
approved
by council
to agendize
This item was
discussed at the
July 28 Audit
Committee
meeting.

Recommendations
will be brought to
51 Attachment A – July 2025 Future Agenda Item List
# Requested Item Requestor/
Seconder
Date
Requested
Recommendation/
Council Motion
Date
Council
Approved
Council Motion
Audit Committee agenda
for discussion. Staff
recommends removing
this item from this list
once it has been heard by
the City Council.

Council at the 10/7
CC meeting.
12 For transportation projects and added
lane reductions to fall under the
jurisdiction of the Planning
Commission (Motion: An action item to
expand the Responsibility for the
Planning Commission to add small cell
issues and transportation issues, such as
traffic demand management (TDM),
intersection reconfiguration, lane
reduction, etc. (and perhaps to rename
it the Planning and Transportation
Commission. The motion passed with
the following vote: Ayes: Chao, Moore,
and Wang. Noes: Fruen and Mohan.

Abstain: None. Absent: None).

Requestor:

Wang
Seconder:

Chao
At 12/17/24
Council
Meeting
On 2/4 Council voted to
agendize this item. This
item is tentatively
scheduled for July. Staff
recommends removing
this item from this list
once it has been heard by
the City Council.
2/4/25
approved
by council
to agendize
Recommendation
accepted. Item
discussed at
September 16 CC
Meeting. This item
will be removed
from this list.
13 A study session to consider regulations
on sound amplification devices in parks
(Motion: A friendly amendment was
approved to hold a study session on
this item. Add this item to an agenda:

Amend CMC Section 13.04.120 Use of
Park Property “No person in the park
shall do any of the following: … 1. Use
Requestor:

Moore
Seconder:

Chao
At 9/17/24
Council
meeting
On 2/4 Council voted to
agendize this study
session as soon as
appropriate. Staff
recommends keeping this
item on this list until it is
agendized.
2/4/25
approved
by council
to agendize
Recommendation
accepted. This item
has not been
agendized.
52 Attachment A – July 2025 Future Agenda Item List
# Requested Item Requestor/
Seconder
Date
Requested
Recommendation/
Council Motion
Date
Council
Approved
Council Motion
any system for amplifying sounds,
whether for speech or music or
otherwise, unless an exclusive use
permit is first secured,” as… “No
person in a park shall do any of the
following: … 1. Use any system for
amplifying sounds, whether for speech
or music or otherwise, in an
unreasonable loud manner, unless an
exclusive use permit is for secured,”
where the definition of “unreasonably
loud manner” means “the volume of
sound in the use or operation of any
sound application equipment if such
sound can be heard by a person from
fifty (50) or more feet from the source of
the amplification” (as defined in
Oakland Muni Code)
14 Guidelines and Procedures regarding
Proclamations and Certificates (Motion:

A friendly amendment was approved to
agendize this item as appropriate.)
Requestor:

Chao
1/15/25
added by
email.

Email
attached
below.

On 2/4 Council voted to
agendize this item as soon
as appropriate. Staff
recommends keeping this
item on this list until it is
agendized.
2/4/25
approved
by council
to agendize
Recommendation
accepted. This item
has not been
agendized.
15 Receive update and review the Active
Transportation Plan
Requestor:

Wang,
Seconder:

Chao
4/17/25
added by
email
An update on this item is
tentatively scheduled for
Fall 2025. Staff
recommends removing
N/A Recommendation
accepted. This item
will be discussed in
October.
53 Attachment A – July 2025 Future Agenda Item List
# Requested Item Requestor/
Seconder
Date
Requested
Recommendation/
Council Motion
Date
Council
Approved
Council Motion
this item once it has been
heard by the City Council.
16 Consider Finch Property for potential
purchase or other partnership with
CUSD. This includes:
• Information about the Finch
Property itself
• Any communication about the
Finch Property from CUSD
• The info memo on the current
balance and estimated future
parkland impact fee.

Requestor:

Chao
3/20/25
added by
email
On 4/15 Council voted to
agendize this item. This
item is on the 7/1 City
Council meeting. Staff
recommends removing
this item after the
meeting.
4/15/25
approved
by council
to agendize
Recommendation
accepted. Item
discussed at 7/1 CC
Meeting. This item
will be removed
from this list.
17 Get some clarity on the total expenses
for the sister and friendship cities.

These are valuable programs for the
city, but we should be cognizant of the
expenses so far and going forward (in
the budget).

“Will someone please provide a cost
update prior to the Sister/Friendship city
Policy Agenda item, to the following
table (below) provided in October 10,
2023 Supplemental Materials to the
October 10, 2023 agenda item, to
include:

Requestor:

Moore,
Seconder:

Chao
4/14/25
added by
email
An info memo was
published on 5/29. Staff
recommends removing
this item from this list.

N/A Recommendation
accepted. This item
will be removed
from this list.
54 Attachment A – July 2025 Future Agenda Item List
# Requested Item Requestor/
Seconder
Date
Requested
Recommendation/
Council Motion
Date
Council
Approved
Council Motion
• Friendship City costs (gifts, staff
time?), the table only has Sister
Cities.
• Provide Actual Staff costs to
manage the program so that we can
compare them with the budgeted
amount. If possible, by Sister or
Friendship city.
o Staff costs of meeting with the
delegations which includes a
presentation by the City
Manager, slide show, City Staff
support, City photographer,
City Staff guided tour of the
library, Community Hall, and
City Hall.
o Staff attendance at various Sister
City and Friendship City events
(Bell ringing for Peace, for
example)
o Staff time making
proclamations, speeches for
Mayor etc.
o Staff free Advertising costs such
as promotional videos, this
requires staff time to write a
script, video edit, post the
videos etc. Here are examples:
55 Attachment A – July 2025 Future Agenda Item List
# Requested Item Requestor/
Seconder
Date
Requested
Recommendation/
Council Motion
Date
Council
Approved
Council Motion
o https://www.youtube.com/watc
h?v=b5zyfVVrQhs
o https://www.youtube.com/watc
h?v=wwlHxT5-f9I
• Provide travel costs whether
covered by the city or not (we
should know if individuals are
traveling to cities paid for by a
Friendship or Sister City) and if it
was for staff or a councilmember.

The staff or councilmember would
have to report the costs covered by
the Sister or Friendship City and the
city would have a record of what
costs were covered.
• How many of the 18 free facility
uses were used and for how many
hours? The budgeted amount
should be the max. cost? 18 x 4
sister cities x Number of Hours x
Cost per hour? I mention this
because the policy is very vague
surrounding the uses.
• Any costs I may be missing?
Please repeat the process for FY 23-
24 and FY 24-25 so far. We have had
no update since 2023. Please indicate
which Sister/Friendship City the
costs are for with a total for each.”
56 Attachment A – July 2025 Future Agenda Item List

# Requested Item Requestor/
Seconder
Date
Requested
Recommendation/
Council Motion
Date
Council
Approved
Council Motion
18 Grant Policy Update Requestor:

Chao
Seconder:

Moore
6/13/25
Verbal
Request
This item is tentatively
scheduled for January
2026. Staff recommends
keeping this item on this
list until it is agendized.

N/A Recommendation
accepted. This item
will be discussed in
January.
57 Attachment B – October 2025 Future Agenda Item List
# Requested Item Requestor/
Seconder
Date
Requested
Recommendation/
Council Motion
Date
Council
Approved
1 Consider a policy to provide access to
documents made available for closed
sessions ahead of time with proper
security measures. Accordingly,
Councilmembers can read the materials
before and after a closed session.

Requestor:

Chao
Seconder:

Moore
At 7/16/24
Council
meeting
On 2/4 Council voted to keep this item on
the TBD list until it is added to the Council
Procedures Manual, which is tentatively
scheduled for October 2025. Staff
recommends removing this item once it is
heard by Council.
2/4/25
2 Review the Cupertino City Council
Procedures Manual
Requestor:

Chao
Seconder:

Moore
At 12/3/24
Council
meeting
Revisions to the manual were done at the
March 18 City Council Meeting. Further
revisions are tentatively scheduled for
October 2025. Staff recommends removing
this item once it is heard by Council.
7/1/25
approved by
council to
agendize
3 Review the architectural standards for
5G towers
Requestor:

Wang
Seconder:

Chao
At 12/17/24
Council
Meeting
On 2/4 Council voted to keep this item on
TBD until it was added to the City Work
Program (CWP). This item was added to the
FY 25-27 CWP. This is scheduled to come to
Council on October 7. Staff recommends
removing this item from this list once it has
been heard by the City Council.
2/4/25
4 Study session on multi-family
apartments converting to student
housing (MOTION: Chao moved and
Moore seconded to add the following
item to a future agenda: A study
session on the multifamily apartment
conversion to student housing issue,
and whether the City can do it; include
existing proposed bills on student
housing and comparisons to municipal
codes on student housing in other
Requestor:

All
At 4/2/25
Council
Meeting
On 4/2 Council voted to agendize this
discussion. On 5/6 Council adopted a
resolution to encourage student housing
while preserving multi-unit housing. A
study session was tentatively scheduled to
go to Council this summer to discuss the De
Anza College district plan for student
housing. However, the college district has
since completed the purchase of the
property and a study session about the
4/2/2025
approved by
council to
agendize
58 Attachment B – October 2025 Future Agenda Item List
# Requested Item Requestor/
Seconder
Date
Requested
Recommendation/
Council Motion
Date
Council
Approved
jurisdictions, such as San Francisco and
Berkeley; and consider a potential
ordinance for student housing, so the
City has control of its use and impact.

The motion passed with the following
vote: Ayes: Chao, Moore, Fruen,
Mohan, and Wang. Noes: None.

Abstain: None. Absent: None.)
property appears to be no longer needed.

Staff recommends removing this item.
5 Restore the previous responsibilities of
the Audit Committee (Motion: An
action item to restore the Audit
Committee’s previous responsibilities.

The motion passed with the following
vote: Ayes: Chao, Moore, and Wang.

Noes: Fruen and Mohan. Abstain:

None. Absent: None).

Requestor:

Chao
At 12/17/24
Council
Meeting
On 2/4 Council voted to agendize this
discussion. On 5/20 Council directed the
Audit Committee to discuss their scope and
bring recommendations to Council. The
Audit Committee discussed this at the July
28 meeting and recommendations will be
brought to Council at the October 7 CC
meeting. Staff recommends removing this
item from this list once it has been heard by
the City Council.
2/4/25
approved by
council to
agendize
6 A study session to consider regulations
on sound amplification devices in parks
(Motion: A friendly amendment was
approved to hold a study session on
this item. Add this item to an agenda:

Amend CMC Section 13.04.120 Use of
Park Property “No person in the park
shall do any of the following: … 1. Use
any system for amplifying sounds,
whether for speech or music or
otherwise, unless an exclusive use
Requestor:

Moore
Seconder:

Chao
At 9/17/24
Council
meeting
On 2/4 Council voted to agendize this study
session as soon as appropriate. Staff
recommends keeping this item on this list
until it is agendized.
2/4/25
approved by
council to
agendize
59 Attachment B – October 2025 Future Agenda Item List
# Requested Item Requestor/
Seconder
Date
Requested
Recommendation/
Council Motion
Date
Council
Approved
permit is first secured,” as… “No
person in a park shall do any of the
following: … 1. Use any system for
amplifying sounds, whether for speech
or music or otherwise, in an
unreasonable loud manner, unless an
exclusive use permit is for secured,”
where the definition of “unreasonably
loud manner” means “the volume of
sound in the use or operation of any
sound application equipment if such
sound can be heard by a person from
fifty (50) or more feet from the source of
the amplification” (as defined in
Oakland Muni Code)
7 Guidelines and Procedures regarding
Proclamations and Certificates (Motion:

A friendly amendment was approved to
agendize this item as appropriate.)
Requestor:

Chao
1/15/25
added by
email.

Email
attached
below.

On 2/4 Council voted to agendize this item
as soon as appropriate. Staff recommends
keeping this item on this list until it is
agendized.
2/4/25
approved by
council to
agendize
8 Receive update and review the Active
Transportation Plan
Requestor:

Wang,
Seconder:

Chao
4/17/25
added by
email
An update on this item is scheduled for
October 2025. Staff recommends removing
this item once it has been heard by the City
Council.
7/1/25
approved by
council to
agendize
9 Grant Policy Update Requestor:

Chao
Seconder:

Moore
6/13/25
Verbal
Request
This item is tentatively scheduled for
January 2026. Staff recommends keeping
this item on this list until it is agendized.
7/1/25
approved by
council to
agendize
60 Attachment B – October 2025 Future Agenda Item List
# Requested Item Requestor/
Seconder
Date
Requested
Recommendation/
Council Motion
Date
Council
Approved
10 A study session on Memorial Park and
the proposed design. Most people I've
spoken to love Memorial Park the way
it is now where it is mostly naturally
space, rather than one jam packed with
stuff in the proposed plan. I hope to
consider a minimalist option with
upgrade of existing features and only
include some low impact features.

And reduce the cost. Maybe we might
refer it to Parks and Rec Commission to
consider options.

Requestor:

Chao
9/23/25
added by
email
Staff recommends keeping this item on this
list until it is agendized.

N/A
11 Study Session on updates to the Policies
and Guidelines on Sister Cities,
Friendship Cities, and International
Delegations pertaining to international
travel (Postponed on April 2, 2025)
Requestor:

Chao
Seconder:

Wang
At 3/4/25
Council
meeting
The policy will be coming to Council in
November/December 2025. Staff
recommends removing this item once it has
been heard by the City Council.

12 Study session regarding potential ballot
measure to protect frontage retail;
rezoning of mixed-use sites to preserve
retail
Requestor:

Chao
Seconder:

Moore
9/15/25
Verbal
Request
Staff recommends considering this item
during the annual review of the FY 25-27
CWP to discuss status of current projects
and staff capacity to take on new ones.

13 Consider establishing protections for
parkland, similar to those adopted by
the cities of Sunnyvale and Milpitas
Requestor:

Moore
Seconder:

Chao
9/30/25
Verbal
Request

Staff recommends considering this item
during the annual review of the FY 25-27
CWP to discuss status of current projects
and staff capacity to take on new ones.

61 Attachment B – October 2025 Future Agenda Item List

# Requested Item Requestor/
Seconder
Date
Requested
Recommendation/
Council Motion
Date
Council
Approved
14 Proposed revisions to the bylaws of the
Cities Association of Santa Clara
County Joint Powers Agency;
Authorization for the Mayor to
sign a letter to the Cities Association
regarding the revisions
Requestor:

Chao
Seconder:

Moore
9/15/25
Verbal
Request
This item is currently scheduled for October

7. Staff recommends removing this item
from TBD list once it has been heard by
Council.

15 Formation of a City Council
Subcommittee on Festival/Facilities Fee
Waiver Policy
Requestor:

Chao
Seconder:

Moore

9/29/25
Verbal
Request

Staff recommends keeping this item on this
list until it is agendized.

16 Review of contractual duties and scope
of work for Cupertino Chamber of
Commerce agreement.

Requestor:

Chao

10/1/25
added by
email
Staff recommends keeping this item on this
list until it is agendized.

62 CITY OF CUPERTINO
Agenda Item
25-14289 Agenda Date: 10/7/2025
Agenda #: 11.

Subject: Amendment to 2025 Council Committee Assignments to designate Council appointments to the Economic Development Committee (EDC); Formation of a Council Ad Hoc Subcommittee for the EDC.

1. Ratify amendment to the 2025 Council Committee assignments to designate Councilmember R “Ray” Wang as the primary and Mayor Liang Chao as the alternate to the Economic Development Committee (EDC); and

2. Approve the formation of an Ad Hoc Council Subcommittee comprised of Mayor Liang Chao and Councilmember R “Ray” Wang to review potential opportunities and explore areas of focus for the EDC CITY OF CUPERTINO Printed on 10/1/2025Page 1 of 1
powered by Legistar™
63 CITY COUNCIL STAFF REPORT
Meeting: October 7, 2025

Subject
Amendment to 2025 Council Committee Assignments to designate Council appointments to the Economic Development Committee (EDC); Formation of a Council Ad Hoc Subcommittee for the EDC.

Recommended Action

1. Ratify amendment to the 2025 Council Committee assignments to designate Councilmember R “Ray” Wang as the primary and Mayor Liang Chao as the alternate to the Economic Development Committee; and

2. Approve the f ormation of a Council Ad Hoc Subcommittee comprised of Mayor Liang Chao and Councilmember R “Ray” Wang to review potential opportunities and explore areas of focus for the Economic Development Committee (EDC).

Reasons for Recommendation
The Economic Development Committee consists of nine (9) members appointed by the City Council to overlapping four -year terms, comprised of five industry sector representatives, one City Council member, one Planning Commission representative, one Sustainability Commission representative, and one Technology, Information, and Communications Commission representative (see Municipal Code 2.96.010). The initial term for the representative expires January 30, 2026 (CMC §2.96.020). Regular meetings are held quarterly and as needed (time and location to be determined).

The City Council appoints Councilmembers to serve as representatives to local and regional organizations. Per the City Council Procedures Manual (Resolution No. 25-021), the Mayor appoints Councilmembers to standing and ad hoc committees and subcommittees established by the City Council, subject to ratification at the next regular Council meeting.

The City Council established the 2025 Committee assignments on December 17, 2024, and approved amendments on June 17, 2025. A further amendment is necessary to designate Council representatives to the Economic Development Committee (EDC). The amended 2025 Council Committee Assignments (Attachment A) designates a primary and alternate Councilmember to the EDC.

64 The Council may consider forming a City Council Ad Hoc Subcommittee, comprised of Mayor Liang Chao and Councilmember R “Ray” Wang. The Subcommittee would review potential opportunities and explore areas of focus for the EDC , including upcoming regional events such as the 2026 FIFA World Cup and Super Bowl LX. These events are expected to create opportunities for Cupertino in business engagement, hospitality, tourism, and community programming. If approved, the Subcommittee would provide recommendations to the full Council for consideration.

Sustainability Impact
No sustainability impact.

Fiscal Impact
No fiscal impact.

City Work Program (CWP) Item/Description:

Small Business Council/Economic Development: Restore the Economic Development Committee

Council Goal:

Fiscal Strategy

California Environmental Quality Act
Not applicable.

_____________________________________
Prepared by: Kirsten Squarcia, Interim Deputy City Manager/City Clerk Approved for Submission by: Tina Kapoor, Interim City Manager Attachments:

A – Draft Amended 2025 Council Committee Assignments (redline) B – Draft Amended 2025 Council Committee Assignments (clean)

65 Second Amended 2025 Council Committees Approved CC 12/17/24 Amended 6/17/25
Second Amended (Approved CC 10/7/25)
Council Committees 2025 Representative Meetings
Audit Committee (City of Cupertino) Kitty Moore - Primary 1 Sheila Mohan - Primary 2
Meets monthly, usually 4th Monday of month
R "Ray" Wang - Alternate Quinlan Community Center, Conference Room 4 p.m. - 6 p.m.

Economic Development Committee (Cupertino) Ray Wang - Primary Liang Chao - Alternate
Regular meetings are held quarterly and as
needed (time and location to be determined)
Disaster Council (Cupertino) R "Ray" Wang - Primary Meets at discretion of the Chair JR Fruen - Alternate Quinlan Community Center, Conference Room Sister City Committees Sheila Mohan - Primary As needed R "Ray" Wang - Primary City Hall
66 Second Amended 2025 Council Committees Approved CC 12/17/24 Amended 6/17/25
Second Amended (Approved 10/7/25)
Council Committees 2025 Representative Meetings
Association of Bay Area Governments (ABAG) JR Fruen - Primary Annually in April or May R "Ray" Wang - Alternate Bay Area Metro Center
Kitty Moore - Second
Alternate
Yerba Buena Conference Room
375 Beale Street
San Francisco, California
JR Fruen - Primary 3-4 times a year
Sheila Mohan - Alternate Sounty of Santa Clara, Board of Supervisors’ Chambers, County Government Center – 70 West
Hedding Street, 1st Floor, San Jose, CA 95110
6:15pm
Historical Society Advisory Council Liang Chao - Primary 3rd Wednesday of the month at 4:30 p.m.

Sheila Mohan - Alternate Cupertino Chamber of Commerce (hybrid in-person/zoom if possible)
Silicon Valley Regional Interoperability Authority (SVRIA) *WVMM Rotation Every two months on the 4th Wednesday of the month Saratoga - Primary Santa Clara PD
Monte Sereno - Alternate 601 El Camino, Santa Clara
*Note: Jurisdictions rotate for 2-year terms. Cupertino served for 3 years (2020- 2022).

Santa Clara County Cities Association - Board of Directors Kitty Moore -Primary Monthly on the 2nd Thursday of the Month Liang Chao - Alternate 7pm at Sunnyvale City Hall, West conference Room 456 W Olive Ave, Sunnyvale 94086
Santa Clara County Cities Association - City Selection Committee Kitty Moore - Primary Liang Chao - Alternate
As needed and will be held before Board Meeting on
2nd Thursday of the Month
6pm at Sunnyvale City Hall, West conference Room
456 W Olive Ave, Sunnyvale 94086
Santa Clara County Cities Association - Legislative Committee Kitty Moore -Primary As needed Liang Chao - Alternate 6pm at Sunnyvale City Hall, West conference Room 456 W Olive Ave, Sunnyvale 94086
League of California Cities - Annual Conference - Voting Delegate Liang Chao -Primary Annual Conference Kitty Moore - Alternate October 2025
County of Santa Clara Housing and Community Development Advisory Committee
67 Second Amended 2025 Council Committees Approved CC 12/17/24 Amended 6/17/25
Second Amended (Approved 10/7/25)
Council Committees 2025 Representative Meetings
Santa Clara County Library District Joint Powers Authority - Board of Directors Sheila Mohan - Primary Quarterly JR Fruen - Alternate 1:30pm at Library Services & Support Center 1370 Dell Ave., Campbell, CA 95008
Santa Clara Valley Water Commission Liang Chao - Primary Quarterly on the 4th Wednesday of the Month Kitty Moore - Alternate Times and locations vary each month Santa Clara Valley Transportation Authority (PAC) Kitty Moore - Primary Monthly on the 2nd Thursday of the Month Policy Advisory Committee R "Ray" Wang - Alternate 4pm at VTA River Oaks Campus 3331 North First Street, Conference Room B-106
School Partnership and School Liaison Liang Chao - Primary 1 Sheila Mohan - Primary 2
Quarterly
(CUSD, FUHSD, De-Anza CC) JR Fruen - Alternate Quinlan Community Center West Valley Mayors and City Managers Liang Chao - Primary Monthly on the 4th Wednesday of the Month Kitty Moore - Alternate 12pm
Location changes monthly
State Route 85 Corridor Policy Advisory Board R "Ray" Wang - Primary Quarterly on a Monday of the month selected JR Fruen - Alternate 10am
Location changes each quarter
Silicon Valley Clean Energy Authority (SVCEA) JPA JR Fruen - Primary Monthly on the 2nd Wednesday of the month Sheila Mohan - Alternate 7pm
Cupertino Community Hall
Stevens Creek Corridor Transit Steering Committee R "Ray" Wang - Primary Corridor Tour - Feb. 7 or 8 (9-12) Kitty Moore - Alternate SC Meeting 3: mid-late February SC Meeting 4: mid May (Before Memorial Day)
SC Meeting 5: early - mid Sept (after Labor Day)
68 Second Amended 2025 Council Committees Approved CC 12/17/24 Amended 6/17/25
Second Amended (Approved CC 10/7/25)
Council Committees 2025 Representative Meetings
Audit Committee (City of Cupertino) Kitty Moore - Primary 1 Sheila Mohan - Primary 2
Meets monthly, usually 4th Monday of month
R "Ray" Wang - Alternate Quinlan Community Center, Conference Room 4 p.m. - 6 p.m.

Economic Development Committee (Cupertino) Ray Wang - Primary Liang Chao - Alternate
Regular meetings are held quarterly and as
needed (time and location to be determined)
Disaster Council (Cupertino) R "Ray" Wang - Primary Meets at discretion of the Chair JR Fruen - Alternate Quinlan Community Center, Conference Room Sister City Committees Sheila Mohan - Primary As needed R "Ray" Wang - Primary City Hall
69 Second Amended 2025 Council Committees
Approved CC 12/17/24
Amended 6/17/25
Second Amended (Approved 10/7/25)
Council Committees 2025 Representative Meetings
Association of Bay Area Governments (ABAG) JR Fruen - Primary Annually in April or May R "Ray" Wang - Alternate Bay Area Metro Center
Kitty Moore - Second
Alternate
Yerba Buena Conference Room
375 Beale Street
San Francisco, California
JR Fruen - Primary 3-4 times a year
Sheila Mohan - Alternate Sounty of Santa Clara, Board of Supervisors’ Chambers, County Government Center – 70 West
Hedding Street, 1st Floor, San Jose, CA 95110
6:15pm
Historical Society Advisory Council Liang Chao - Primary 3rd Wednesday of the month at 4:30 p.m.

Sheila Mohan - Alternate Cupertino Chamber of Commerce (hybrid in-person/zoom if possible)
Silicon Valley Regional Interoperability Authority (SVRIA) *WVMM Rotation Every two months on the 4th Wednesday of the month Saratoga - Primary Santa Clara PD
Monte Sereno - Alternate 601 El Camino, Santa Clara
*Note: Jurisdictions rotate for 2-year terms. Cupertino served for 3 years (2020- 2022).

Santa Clara County Cities Association - Board of Directors Kitty Moore -Primary Monthly on the 2nd Thursday of the Month Liang Chao - Alternate 7pm at Sunnyvale City Hall, West conference Room 456 W Olive Ave, Sunnyvale 94086
Santa Clara County Cities Association - City Selection Committee Kitty Moore - Primary Liang Chao - Alternate
As needed and will be held before Board Meeting on
2nd Thursday of the Month
6pm at Sunnyvale City Hall, West conference Room
456 W Olive Ave, Sunnyvale 94086
Santa Clara County Cities Association - Legislative Committee Kitty Moore -Primary As needed Liang Chao - Alternate 6pm at Sunnyvale City Hall, West conference Room 456 W Olive Ave, Sunnyvale 94086
League of California Cities - Annual Conference - Voting Delegate Liang Chao -Primary Annual Conference Kitty Moore - Alternate October 2025
County of Santa Clara Housing and Community Development Advisory Committee
70 Second Amended 2025 Council Committees
Approved CC 12/17/24
Amended 6/17/25
Second Amended (Approved 10/7/25)
Council Committees 2025 Representative Meetings
Santa Clara County Library District Joint Powers Authority - Board of Directors Sheila Mohan - Primary Quarterly JR Fruen - Alternate 1:30pm at Library Services & Support Center 1370 Dell Ave., Campbell, CA 95008
Santa Clara Valley Water Commission Liang Chao - Primary Quarterly on the 4th Wednesday of the Month Kitty Moore - Alternate Times and locations vary each month Santa Clara Valley Transportation Authority (PAC) Kitty Moore - Primary Monthly on the 2nd Thursday of the Month Policy Advisory Committee R "Ray" Wang - Alternate 4pm at VTA River Oaks Campus 3331 North First Street, Conference Room B-106
School Partnership and School Liaison Liang Chao - Primary 1 Sheila Mohan - Primary 2
Quarterly
(CUSD, FUHSD, De-Anza CC) JR Fruen - Alternate Quinlan Community Center West Valley Mayors and City Managers Liang Chao - Primary Monthly on the 4th Wednesday of the Month Kitty Moore - Alternate 12pm
Location changes monthly
State Route 85 Corridor Policy Advisory Board R "Ray" Wang - Primary Quarterly on a Monday of the month selected JR Fruen - Alternate 10am
Location changes each quarter
Silicon Valley Clean Energy Authority (SVCEA) JPA JR Fruen - Primary Monthly on the 2nd Wednesday of the month Sheila Mohan - Alternate 7pm
Cupertino Community Hall
Stevens Creek Corridor Transit Steering Committee R "Ray" Wang - Primary Corridor Tour - Feb. 7 or 8 (9-12) Kitty Moore - Alternate SC Meeting 3: mid-late February SC Meeting 4: mid May (Before Memorial Day)
SC Meeting 5: early - mid Sept (after Labor Day)
71 CITY OF CUPERTINO
Agenda Item
25-14290 Agenda Date: 10/7/2025
Agenda #: 12.

Subject: Appointment of the Sustainability Commission, Technology, Information, and Communications Commission, and Planning Commission recommendations as representatives to the Economic Development Committee
Accept the following Commission recommendations to appoint representatives to the Economic Development Committee:

1. Accept the Sustainability Commission’srecommendation to appoint Jack Carter for a term expiring January 30, 2026:

2. Accept the Technology, Information, and Communications Commission’s recommendation to appoint Balaram Donthi for a term expiring January 30, 2026;

3. Accept the Planning Commission’s recommendation to appoint Tracy Kosolcharoen for a term expiring January 30, 2026.

CITY OF CUPERTINO Printed on 10/1/2025Page 1 of 1
powered by Legistar™
72 CITY COUNCIL STAFF REPORT
Meeting: October 7, 2025

Subject
Appointment of the Sustainability Commission, Technology, Information, and Communications Commission, and Planning Commission recommendations as representatives to the Economic Development Committee

Recommended Action
Accept the following Commission recommendations to appoint representatives to the Economic Development Committee:

1. Accept the Sustainability Commission’s recommendation to appoint Jack Carter for a term expiring January 30, 2026:

2. Accept the Technology, Information, and Communications Commission’s recommendation to appoint Balaram Donthi for a term expiring January 30, 2026;

3. Accept the Planning Commission’s recommendation to appoint Tracy Kosolcharoen for a term expiring January 30, 2026.

Reasons for Recommendation
In accordance with Cupertino Municipal Code (CMC) Sections 2.96.010-2.96.030, the Economic Development Committee (EDC) includes one Sustainability Commission member, one Technology, Information, and Communications Commission member, and one Planning Commission member. The initial term for these Commission representatives expires J anuary 30, 2026. After the initial term, subsequent terms are one year, expiring January 30, or until a successor is appointed. Members may not serve more than two consecutive terms, except when filling an unexpired term of less than two years. If a member resigns, becomes ineligible, or is removed, the Council appoints a replacement to serve the remainder of the term.

On July 2, 2025, the Technology, Information, and Communications Commission recommended Balaram Donthi for a term expiring January 30, 2026. On July 17, 2025, the Sustainability Commission recommended Jack Carter for a term expiring January 30, 2026. On July 22, 2025, the Planning Commission recommended Tracy Kosolcharoen for a term expiring January 30, 2026.

Sustainability Impact
No sustainability impact.

73 Fiscal Impact
No fiscal impact.

City Work Program (CWP) Item/Description:

Small Business Council/Economic Development: Restore the Economic Development Committee

Council Goal:

Fiscal Strategy

California Environmental Quality Act
Not applicable.

_____________________________________
Prepared by: Kirsten Squarcia, Interim Deputy City Manager/City Clerk Approved for Submission by: Tina Kapoor, Interim City Manager Attachments:

None
74 CITY OF CUPERTINO
Agenda Item
25-14327 Agenda Date: 10/7/2025
Agenda #: 13.

Subject: Introduce amendments to Cupertino Municipal Code, adding Title 14, Chapter 14.30 Small Wireless Facilities In Public Rights-Of-Way, pertaining to regulation of wireless facilities within City streets (Continued from September 16, 2025)

1. Conduct the first reading of Ordinance 25-2276“An Ordinance of the City Council of the City of Cupertino adding City Code Title 14 Chapter 14.30 Small Wireless Facilities In Public Rights-Of- Way”;

2. Adopt Resolution No. 25-081 approving the “Regulations for Construction, Operation, and Maintenance of Small Wireless Facilities in the Public Right of Way”; and

3. Find that the proposed actions are exempt from CEQA.

CITY OF CUPERTINO Printed on 10/1/2025Page 1 of 1
powered by Legistar™
75 CITY COUNCIL STAFF REPORT
Meeting: October 7, 2025
Sub
ject
Introduce amendments to Cupertino Municipal Code, adding Title 14, Chapter 14.30 Small Wireless Facilities In Public Rights -Of-Way, pertaining to regulation of wireless facilities within City streets.

Rec
ommended Action

1. Conduct the first reading of Ordinance 25-____ “An Ordinance of the City Council of the City of Cupertino adding City Code Title 14 Chapter 14.30 Small Wireless Facilities In Public Rights-Of-Way.”

2. Adopt Resolution No. 25-___ approving the “Regulations for Construction, Operation, and Maintenance of Small Wireless Facilities in the Public Right of Way.”

3. Find that the proposed actions are exempt from CEQA.

Exec
utive Summary
Staff presented a draft ordinance and regulations to City Council on December 6, 2022, and received feedback regarding further refinement to finalize the documents. This information has been incorporated into the proposed ordinance and regulations. The ordinance and regulations strengthen the City’s permitting process for small wireless facilities while complying with federal regulations and state law. The updated ordinance and regulations:
1) Establ
ish standards for more - and less -preferred locations for small wireless facilities.
2) Include procedures for RF exposure verification and authorizes the Public Works Director to obtain a peer review of RF exposure analyses. 3) Amend the timing of certain pre -application notification activities to ensure consistency with shot clock requirements.
4) Grant applicants and residents or owners within 300 feet of a proposed wireless facility the right to appeal the Public Works Director’s decision regarding a permit application to the City Manager.
5) Authorize the Public Work’s Director to revoke or modify permits based on changes in the state or federal law that expand the City’s authority. 76 6) Work to create a 1,000-foot separation radius between small wireless facilities from the same carrier.

Background
Small cell wireless communication facilities, often mistakenly referred to as "5G", are a type of wireless infrastructure. Traditionally, wireless facilities were large antennas placed high above the ground that service a wide area (referred to as "macrocells").

Small wireless facilities provide spot coverage to a relatively small area, and therefore a denser network of small wireless facilities has generally been needed to enhance wireless capacity. Small wireless facilities are typically installed on existing infrastructure such as streetlights.

However, because small wireless facilities are often installed in close proximity to homes and businesses, local jurisdictions have developed targeted regulations to aid in addressing the impacts of the facilities.

The City has held seven City Council study sessions on the subject of small wireless facilities. These study sessions have covered many matters including legal issues, aesthetic concerns, permitting guidelines, noticing requirements, and siting preferences.

Much of what was discussed at these meetings, including the federal and state laws governing the installation of these facilities, remains relevant. Links to videos of these meetings, as well as additional information on small cell facilities, can be found on the City’s webpage here: https://www.cupertino.org/our-city/departments/public- works/permitting-development-services/small-cell-information.

At the City Council meeting on April 20, 2021, Council was presented with updated permitting guidelines for small cell wireless facilities in the public right of way. Council requested at this meeting that staff consider creating an ordinance to further support the permitting guidelines and to establish objective criteria for the siting of the facilities.

Staff presented a draft ordinance and regulations to City Council on December 6, 2022, and received feedback regarding further refinement to finalize the documents. Staff has incorporated this input and has prepared an ordinance and regulations that strengthens the City’s permitting process for small wireless facilities while complying with federal regulations and state law and incorporating recommendations from City Council.

Background on Relevant State and Federal Law and Regulations Under state and federal law, wireless communications providers are given the right to install wireless facilities, including small wireless facilities, within the public right of way, subject to certain preserved local powers. Local authority to regulate small wireless facilities is limited under these same laws. In particular, the Federal Communications Commission (FCC) has established certain limits and regulations regarding the permitting of small wireless facilities. These limits are designed to facilitate rapid deployment of small wireless (“5G”) cellular networks. These limits include generally:
• Time limits on the processing of small cell permit applications (Shot Clocks). 77 • Federal preemption of state or local regulations relating to the health effects of small wireless facilities.
• Federal preemption of any local regulation that “materially inhibits” the construction of small wireless facilities.

Local jurisdictions retain the ability to regulate small wireless facilities based on public safety and reasonable aesthetic concerns. To reduce the aesthetic impacts of small wireless facilities, a local government can set design standards such as requiring screening or shrouding of facilities and having equipment coloring match the pole.

These design standards must be technically feasible and directed at addressing aesthetic harms and may not have the effect of prohibiting installations or preventing a carrier from improving the quality of their service.

Federal and state law restrict the City’s authority to regulate small wireless services.

However, the City retains the authority to address aesthetic and public safety concerns arising from the installation of small wireless facilities, subject to the conditions discussed below.

• Regulation of Wireless Facilities May Be Based on Aesthetic and Public Safety Concerns
State and federal law and regulations, including the Federal Telecommunications Act (FTC) of 1996 and provisions of the California Government Code and Public Utilities Code, govern how local jurisdictions may regulate wireless facilities, including small wireless facilities installed in the public right of way. Local governments, retain the authority to establish aesthetic conditions for land use, including the authority to regulate small wireless facilities’ design and placement, as long as placement regulations do not inhibit a carrier’s ability to enhance their services. They also have authority to manage the right of way to ensure public safety and to coordinate uses.

These powers enable local governments to enact regulations that would prevent small cell facilities from interfering with use of the right of way and to protect public safety by ensuring the poles on which small cells are mounted will securely bear their weight. To reduce the aesthetic impacts of small cell facilities, a local government can set design standards such as requiring screening of facilities and having equipment coloring match the pole. Under FCC regulations, local aesthetic requirements are not preempted if they are (1) reasonable, (2) no more burdensome than those applied to other types of infrastructure deployments, and (3) published in advance.

• Regulation of Wireless Facilities Must Not Be Based on Health Concerns Under federal law, a local government may not set standards for wireless facilities based on concern over Radio Frequency (RF) emissions from those facilities, beyond requiring that those facilities’ emissions meet the FCC’s established emission limits. RF emissions from small wireless facilities in Cupertino typically fall around 100 times below the FCC’s limits. So long as a small wireless facility complies with FCC 78 standards, the City may not establish location requirements, deny a permit application, or impose permit conditions for the facility based on concerns over its perceived health effects.

• Regulation Must Not Have the Effect of Prohibiting Wireless Service Federal law also requires that local government regulation of wireless service not prohibit or have the effect of prohibiting the provision of personal wireless services.

The FCC’s September 2018 Order specified that “an effective prohibition occurs” when a regulation “materially inhibits a provider’s ability to engage in any of a variety of activities related to its provision of a covered service.” It further specified that a local jurisdiction’s regulation of wireless services can amount to an effective prohibition where it prevents a carrier from improving the quality of their service or from adding new technologies and services, not just where it prevents a carrier from filling gaps in service.

This means that a jurisdiction cannot deny a service provider’s wireless facility application on the basis that the jurisdiction finds the provider’s existing coverage or range of services adequate. Local governments also may not enact a blanket prohibition on installation of small wireless facilities in a particular area of the City or in specific neighborhoods. However, a jurisdiction could have grounds to deny a specific placement of a small cellular facility if there is a reasonable alternative location available

• “Shot Clocks” for Review of Small Cell Facility Applications Federal law also requires local governments to act on applications for new wireless facilities within “a reasonable period of time.” The FCC’s September 2018 Order sets time limits, or “shot clocks,” defining presumptively reasonable periods of time for review of small cell facility applications. Under the FCC’s Order, a jurisdiction has 60 days to review an application for collocation of a small wireless facility on an existing structure and 90 days for review of an application to permit a new small wireless facility.

Aesthetics
The City of Cupertino, through coordination with various wireless providers, has developed aesthetic standards for small cell facilities on street light poles that accommodate equipment from all wireless providers while ensuring a generally homogenous appearance for the facilities. The intent of the aesthetic standards is to ensure the City had an objective design standard for each carrier to follow and to ensure consistency of design among different facilities. The City Council recommended developing a homogenous design in 2016 and recognized the aesthetic design standards for small wireless facilities (Attachment D) in 2017, when it approved the AT&T master agreement.

Distances between small wireless facilities
79 The FCC’s September 2018 Order states that “a minimum spacing requirement [for small cells] that has the effect of materially inhibiting wireless service would be considered an effective prohibition of service” (FCC 18-133 paragraph 87).

The proposed regulations set a preferred distance between small cell facilities of the same carrier at 1,000’, unless a carrier can provide documentation showing that a location that is closer than 1,000’ is the only feasible location that meets their service needs.

Noticing of planned installations
Cupertino has also worked to enhance transparency of the permitting process for its residents through various avenues, including mailed notices, extensive online information, e-notification of permitting activities and other means, including the longest notification period of any jurisdiction in Santa Clara County.

Due to the FCC’s September 2018 Order which sets time limits for completion of the review of small cell facility applications, the City typically has 90 days to review an application for a small cell facility. As part of the regulations, the City has incorporated a public notification process whereby carriers are required to notify all property owners located within 300’ of the proposed location. Property owners may comment to the applicants or directly to the City. The applicants are required to track and provide to the City a log of all comments and responses received.

The City has set a 21-day period in which the public can comment on the installation before the City will consider issuing a permit for installation of a small wireless facility.

Although the comment period is 21-days, in practice, the City accepts and reviews all correspondence from residents regarding small cell facilities, even after the comment period has ended. It should be noted that Cupertino has the longest comment period of any of its surrounding communities, with other cities having comment periods that range from 7 days to 20 days:

Cupertino - 21 Days
Campbell - 10 Days
Los Altos - 15 Days
Los Gatos - 20 Days
Mountain View - 7 Days
Palo Alto - 14 Days
San Jose - 20 Days
Sunnyvale - 14 Days

To provide further notification, transparency, and information to Cupertino residents, the City has created an online GIS map and e-notification sign-up list. The GIS Map shows all proposed, permitted, and active small wireless facilities within the city, and the e-notification signup will alert interested parties, via email, of any updates to the 80 map. The GIS map and e-notification signup can be found on the Cupertino website here: https://www.cupertino.org/our-city/departments/public-works/permitting- development-services/small-cell-information.

Site Preference Guidelines
The wireless regulations include revised location preferences. The site preference standards incorporate input from City Council and help ensure permitted small cell facilities are installed to minimize visual impacts and to prioritize commercial locations.

The standards provide twelve tiers of preference, which range from Preferred Facilities (1) to Least Preferred Facilities (12). The preferences are described as follows:

1) Locations where c ollocation of equipment with existing wireless facilities is feasible within preferred facility tiers 2 through 7.
2) Locations within mixed use or non-residential districts. 3) Locations within residential districts on or along boulevards (arterials), as shown on the circulation network of the General Plan.
4) Locations within residential districts on or along avenues designated as major collector streets, as shown on the circulation network of the General Plan. 5) Locations within residential districts on or along avenues designated as minor collector streets, as shown on the circulation network of the General Plan. 6) Other locations within residential districts.
7) Any location within 1,000 feet of an existing or proposed wireless facility serving the same carrier and/or network.
8) Any location within 100 feet of a property that is eligible for protection under the State Public Resources Code Section 5020.1(j).
9) Any location within 25 feet of an occupied structure , residential dwelling, or school.
10) New standalone poles that serve only the wireless facility and which do not house City owned streetlights or other publicly owned facilities. 11) Installations on wooden utility poles.
12) Any location where strand-mounted equipment of any kind is proposed.

A facility shall not be permitted within 1,000 feet of an existing or proposed wireless facility serving the same carrier and/or network, unless the applicant can provide documentation showing that a specific site is the only feasible option available to meet the carrier’s needs.

Wireless Ordinance
Cupertino has historically regulated small wireless facilities using encroachment permits and formal administrative written guidelines. Staff has prepared this wireless ordinance 81 tailored specifically to wireless facilities in the public right of way. Staff has also prepared regulations that include siting preferences and design requirements. The adoption of the regulations would be authorized by the draft ordinance. The intent of the proposed ordinance and regulations is to ensure that local control over the placement of small wireless facilities is retained to the greatest extent permitted under state and federal law, while also creating clear, enforceable rules that can be applied by the Public Works staff who administer the program.

The ordinance includes the following provisions:
• Requires carriers to obtain a “wireless ROW permit” (encroachment permit) for any installation of a wireless facility in the public right of way. • Authorizes the adoption of regulations to implement the provisions of the ordinance. The ordinance requires any revisions to the regulations other than a minor modification, as defined, to be approved by the City Council. • Establishes an application procedure and requires that applicants provide notice to all residents and property owners within 300-feet of a proposed small wireless facility.
• Authorizes the City Council to establish a fee for processing a wireless ROW permit application.
• Authorizes the Public Works Director to make findings to approve or deny a wireless ROW permit application and provides for an administrative appeal of the Director’s decision.
• Includes provisions for the revocation of permits and the removal of equipment following the revocation or termination of a wireless ROW permit.

The wireless regulations include the following provisions:
• Establishes specific application requirements, including requirements to evaluate alternative locations for the proposed small wireless facilities and to prepare a RF compliance report for each facility. The regulations also incorporate RF testing requirements described in the City’s master license agreements. • Encourages a voluntary pre- submittal community meeting, consistent with the FCC rulemaking.
• Authorizes the peer review of applicant submittals, including RF compliance reports, at the expense of the applicant.
• Establishes standard conditions of approval.
• Establishes siting and placement preferences for small wireless facilities, with collocated equipment, and mixed-use and non-residential districts being the most preferred locations.
• Includes detailed design standards, including standards for noise, landscaping, concealment, lighting, and facility size.
• Establishes a 1,000-foot separation radius, based on Council input, between small wireless facilities from the same carrier unless the applicant demonstrates that installation of the facility located within the radius is required by applicable state or federal law, or the Director determines a less-preferred location is necessary to 82 protect public health, safety, or welfare, based on clear and convincing evidence and specific characteristics of the location of the proposed facility.

The redlined versions of the ordinance and regulations provided in the attachments, show the changes that were made to the previously presented d raft ordinance and d raft regulations. These changes were based on City Council input and legal review.

Staff is recommending that City Council conduct a first reading of the ordinance and adopt the draft resolution for approval of the regulations.

Sustainability Impact
No sustainability impact.

Fiscal Impact
No fiscal impact.

City Work Program (CWP) Item/Description
Yes, FY 25-26
5G Ordinance: Prepare an ordinance that regulates small cellular facilities in the public right ow way.

Council Goal:

Quality of Life

California Environmental Quality Act
No California Environmental Quality Act impact.

_____________________________________

Prepared by: Chad Mosley, Director of Public Works
Reviewed by: Floy Andrews, Interim City Attorney
Approved for Submission by: Tina Kapoor, Interim City Manager Attachments:

A – Ordinance – Chapter 14.30 (Clean)
B - Ordinance – Chapter 14.30 (Redlines)
C – Wireless Regulations (Clean)
D - Wireless Regulations (Redlines)
E - Draft Resolution
83 01276.0006 2037689.1 1

ORDINANCE NO. 25-____

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CUPERTINO AM
ENDING CITY CODE BY ADDING CHAPTER 14.30 - SMALL WIRELESS

FACILITIES IN PUBLIC RIGHTS-
OF-
WAY

The City Council of the City of Cupertino finds that:

WHEREAS, the rapid expansion of small wireless facilities in the City’s public rights of way has created a need to establish ordinances and regulations to ensure the orderly construction of this infrastructure within the City and to protect the unique aesthetic characteristics of the City; and

WHEREAS, the City Council of the City of Cupertino has considered the regulation of small wireless facilities at various City Council meetings, including meetings held on May 16, 2017, May 15, 2018, July 16, 2019, May 5, 2020, September 15, 2020, April 20, 2021, and December 16, 2022, and

WHEREAS, the City Council included the further evaluation of an ordinance to regulate small wireless communication facilities in its City Work Program for fiscal years 2022-23, 2024-25, and the current City Work Program for 2025-26, and

WHEREAS, the City Council provided direction on a draft ordinance presented at the December 16, 2022 meeting, and that input has been incorporated herein, and

WHEREAS, the City Council held a duly noticed public hearing on September 16, 2025, and after considering all testimony and written materials provided in connection with that hearing introduced this ordinance and waived the reading thereof.

NOW, THEREFORE, THE CITY COUNCIL OF THE OF CITY OF CUPERTINO DOES ORDAIN AS FOLLOWS:

SECTION 1. Adoption.

The Cupertino Municipal Code is hereby amended to add the following new section(s):

84 01276.0006 2037689.1 2

Chapter 14.30 SMALL WIRELESS FACILITIES IN PUBLIC RIGHTS-OF-WAY

14.30.010 Purpose.

The purpose of this chapter is to establish a process for uniform standards for reviewing and acting upon requests for the placement of small wireless facilities within the public rights-of-way of the City consistent with the City’s obligation to promote the public health, safety, and welfare, to manage the public rights -of-way, and to ensure that the public is not incommoded by the use of the public rights -of-way for the placement of small wireless facilities. The City recognizes the role of personal wireless facilities to provide personal wireless service to the residents and businesses within the City. No provision of this chapter shall be interpreted in a manner that violates state or federal law.

14.30.020 Definitions.

A. The abbreviations, phrases, terms, and words used in this chapter will have the following meanings assigned to them unless context indicates otherwise. Undefined phrases, terms, or words in this chapter will have their ordinary meanings.

B. The definitions in this chapter shall control over conflicting definitions for the same or similar abbreviations, phrases, terms, or words as may be defined elsewhere in the Municipal Code.

C. Definitions.

1. “Applicant” means a person filing an application for placement or modification of a small wireless facility in the public right-of-way.

2. “Application” means a formal request, including all required and requested documentation and information, submitted by an applicant to the city for a wireless ROW permit.

3. “City Manager” means the City Manager or their designee.

4. “Director” means the Director of the Department of Public Works or their designee.

5. “Eligible facilities request” has the meaning as set forth in 47 C.F.R. Section

1.6100(b)(3), or any successor provision.
85 01276.0006 2037689.1 3

6. “FCC” means the Federal Communications Commission or its lawful successor.

7. “Permittee” means any person or entity granted a wireless ROW permit pursuant to this chapter.

8. “Personal wireless services” has the same meaning as set forth in 47 U.S.C.

Section 332(c)(7)(C)(i).

9. “Public right- of-way,” “right -of-way,” or “ROW” means any public street, public way, or public place within the City limits, either owned by the City, dedicated to the City or granted by easement to the public for the purpose of travel, and which the City has the responsibility to maintain or manage. “Public right-of-way,” “right-of-way,” or “ROW” includes all or any part of the entire width of right- of-way, and above and below the same, whether or not such entire area is actually used for travel purposes.

10. “Support structure” means any structure capable of supporting a base station.

11. “Small w ireless facility,” “wireless facility” or “facility” means the transmitters, antenna structures, and other types of installations used for the provision of wireless services at a fixed location, including, without limitation, any associated tower(s), support structure(s), and base station(s) us ed to provide personal wireless services, as defined in 47 C.F.R. § 1.6002(l).

12. “Wireless regulations” means regulations adopted pursuant to Section 14.30.040 and implementing the provisions of this chapter.

13. “Wireless ROW permit” means a permit issued pursuant to this chapter authorizing the placement or modification of a small wireless facility of a design specified in the permit at a particular location within the right-of-way.

14.30.030 Applicability.

A. Permit Required. Unless exempted, every person who seeks to place a small wireless facility in the public rights -of-way or modify an existing wireless facility in the public rights-of-way must obtain a wireless ROW permit authorizing the placement or modification of the facility in accordance with this chapter.

B. Exemptions. This chapter does not apply to any of the following:

1. The placement or modification of facilities by the City or by any other agency of the state solely for public safety purposes.
86 01276.0006 2037689.1 4

2. The use of a mobile wireless facility to provide temporarily for wireless services in the event of an emergency, for no longer than the duration of interruption in services due to the emergency. This exception does not authorize the excavation, movement, or removal of existing functional facilities.

3. Wireless communications facilities permitted under Chapter 19.136.

C. Other Legal Requirements. In addition to the requirements of this chapter, an applicant seeking to place small wireless facilities in the right-of-way shall comply with other applicable local, state, and federal laws and regulations, including but not limited to applicable FCC regulations governing radio frequency emissions, the Americans with Disabilities Act, and all applicable building standards. A valid wireless ROW permit issued pursuant to the requirements of this chapter and the wireless regulations shall be deemed to satisfy the requirements of Municipal Code Chapter 14.08.

D. Existing Wireless Facilities. Any permitted small wireless facility already existing in the right -of-way as of the date of this chapter’s adoption shall remain subject to the standards and conditions of the Municipal Code in effect prior to effective date of this chapter, unless and until a renewal of such facility’s then -existing permit is granted, at which time the provisions of this chapter shall apply in full force going forward as to such facility. The review of any request for a renewal of a permit for such pre -existing facilities shall be conducted pursuant to this chapter.

E. Public Use. Except as otherwise provided by state or federal law, any use of the public right-of-way authorized pursuant to this chapter will be subordinate to the City’s use and use by the public.

14.30.040 Wireless Standards and Regulations.

A. Adoption and Amendment Regulations. The Director shall develop wireless standards regulations to implement the requirements of this chapter including regulations governing eligible facility requests. The City Council shall approve the adoption of the wireless regulations and shall approve any amendments to the wireless regulations, except for minor modifications as set forth in Paragraph B. Applicants shall engineer, design, and locate the small wireless facilities in accordance with the standards and wireless regulations adopted by the City Council.

B. Minor Modifications. The Director may approve any modification of the wireless regulations to the extent that such modification does not have the potential to substantially enlarge or expand the scope of use of the right- of-way for the provision of 87 01276.0006 2037689.1 5

personal wireless service, the potential to interfere with the use or management of the right-of-way, or the potential to substantially impair public health, safety, and welfare (“minor modification”). The Director shall notify the City Council of a propos ed minor modification of the wireless regulations at least 10 business days before the modification takes effect. Prior to the effective date of a proposed minor modification, any Councilmember may request that Council review the minor modification before it takes effect. A request for review shall stay the implementation of the minor modification until the City Council completes its review. The City Council may in its discretion approve, modify, or reject the proposed minor modification.

14.30.050 Applications.

A. Application Procedures. The Director shall develop forms and procedures for submission of applications for placement or modification of small wireless facilities and proposed changes to any support structure consistent with this chapter.

B. Content of Application.

1. An applicant shall submit an application on the form approved by the Director, which may be updated from time to time, but in any event shall require the submission of all required fees, documents, information, and any other materials necessary to allow the Director to make required findings and ensure that the proposed facility will comply with applicable federal and state law and the Municipal Code and will not endanger the public health, safety, or welfare.

2. An application for an eligible facility request shall be made in a form approved by the Director and shall contain information sufficient to determine whether the proposed facility complies with the requirements of 46 C.F.R. § 1.6100. An application for an eligible facilities request shall be subject to the requirements of this chapter and the wireless regulations to the extent expressly stated in this chapter or the regulations.

D. Public Notice. At least 21 days prior to when an application may be approved, the applicant shall: (1) post notice at the proposed project site in a location near to and visible from the right- of-way; (2) notify in writing, in a form approved by the Director, of the filing of the application to property owners and residents of all property within a 300 - foot radius of the proposed project; and (3) provide the City with evidence that notice has been provided pursuant to Subparagraphs (1) and (2). The applican t shall maintain and replace the posted notice as necessary during the entire application review process until the Director acts on the application and all appeals have been exhausted. The posted notice shall be composed from durable quality and weather -resistant materials that will 88 01276.0006 2037689.1 6

not deteriorate under normal circumstances for at least one hundred 180 calendar days.

The posted notice shall be at minimum 11 inches wide by 17 inches tall. The posted notice shall not be placed in any location where it would obstruct travel or visibility for vehicles, bicycles, pedestrians, or other users in the right-of-way.

E. Fees. Application fees shall be set by resolution of the City Council and shall be required to be submitted with any application for a wireless ROW permit.

F. Review of Applications. Upon receipt of any fee established by this chapter, the Director shall review an application for the placement or modification of a wireless facility and shall issue any notices of incompleteness, requests for information, or conduct or commission such studies as may be required to determine whether a permit should be issued. If an application is incomplete, the Director may notify the applicant in writing, specifying the material omitted from the application. The Director may in their discretion deem any incomplete application withdrawn after 60 days.

14.30.060 Decisions of the Director.

A. Authority of Director. Subject to the rights of appeal provided herein, the Director shall determine whether to approve, approve subject to conditions, or deny an application. The Director may take such other steps as may be required to timely act upon applications for placement or modification of wireless facilities, including issuing written decisions and entering into agreements to mutually extend the time for action on an application.

B. Findings. Except for eligible facilities requests, the Director shall approve an application if, on the basis of the application and other materials or evidence provided in review thereof, they find each of the following:

1. The application is complete and provides all information required by this chapter and the wireless regulations.

2. The facility meets all applicable local, state, and federal health and safety standards, including federal standards for radiofrequency emissions.

3. The facility complies with this chapter and all applicable wireless standards and regulations.

The Director’s decision to approve, deny, or conditionally approve an application shall be in writing and include the reasons for the decision.

C. Eligible Facilities Requests. For eligible facilities requests, the Director shall approve an application if, on the basis of the application and other materials or evidence provided 89 01276.0006 2037689.1 7

in review thereof, they find that the application meets the requirements set forth in 47 C.F.R. § 1.6100 and the proposed facility complies with all applicable state and federal laws and regulations. The conditions of any permit previously issued for the e ligible facility shall apply to the maximum extent permitted by federal and state law and regulations.

D. Conditions of Approval. All permits issued under this chapter shall include conditions of approval sufficient to ensure compliance with the requirements of this chapter and the wireless regulations, as may be set forth in the wireless regulations.

E. Independent Consultants. The Director may in their discretion select and retain independent consultant(s) with expertise and appropriate credentials in telecommunications, building or structural standards, and/or electrical or fire safety in connection with the review of any application under this chapter. Such independent consultant review may be retained on any issue that involves specialized or expert knowledge in connection with an application, including but not limited to application completeness or accuracy, engineering analysis, or compliance with FCC radio frequency emissions limits. Nothing in this paragraph authorizes the City to evaluate the health effects of a proposed wireless facility, except to determine that the facility complies with radio frequency emissions limits established by the FCC.

F. Waivers. Requests for waivers from any requirement of this chapter or the wireless regulations shall be made in writing to the Director. The Director may grant a request for waiver only if (1) the applicant demonstrates that denial of an application would, within the meaning of federal law, prohibit or effectively prohibit or materially inhibit the provision of personal wireless services, or otherwise violate applicable state or federal laws or regulations, or (2) with respect to a standard or requireme nt set forth in the wireless regulations, the Director determines based on clear and convincing evidence that a waiver of the standard or requirement is necessary to protect public health, safety, or welfare, based on specific characteristics of the propos ed facility. All waivers approved pursuant to this Paragraph shall be granted only on a case -by-case basis and shall be narrowly tailored so that the requirements of this chapter are waived only to the extent necessary to comply with state or federal law or regulations or to protect public health, safety, or welfare.

G. Notice to Interested Persons. The Director shall establish a procedure to allow any interested person who receives notice pursuant to Section 14.30.050(D) to be notified of any decision made pursuant to this Section.
90 01276.0006 2037689.1 8

14.30.070 Appeals.

A. Right to Appeal; Appeal Fee. An applicant or any person entitled to receive notice pursuant to Section 14.30.050(D) may request an administrative hearing to appeal the director’s decision. In order to request a hearing, the affected person shall submit to the City Clerk an administrative hearing form along with the full amount of any appeal fee.

The request for administrative hearing shall be incomplete if it does not include the deposit in the full amount of any appeal fee. The deposit will be retained in a noninterest bearing account until the matter is resolved. Any appeal fee shall be refunded to the appellant if their appeal is granted. The administrative hearing form shall include the location or address of the proposed wireless facility that is th e subject of the appeal, as well as the grounds for which the appeal is being submitted.

B. Time to Appeal. Appeals must be filed within five business days of the mailing of decision notice of the Director unless a different time period is specified by the Director in the notice. The Director may extend the time period for filing an appeal for good cause; provided, however, an extension may not be granted where such extension would result in approval of the application by operation of law. If a timely and complete request for a hearing is not submitted, the Director’s decision shall be deemed final.

C. Administrative Hearing. If a timely and complete request for hearing is submitted, the City Manager shall conduct an administrative hearing within 30 days of receipt of the appeal or as soon thereafter as necessary to comply with applicable requirements of state and federal law. The City Manager may decide all issues presented de novo. The appellant and the applicant shall have the opportunity to present evidence; provided, however, that rules of evidence and discovery do not apply to the administrative hearings.

D. Decision on Appeal. The City Manager may affirm, reverse, or modify the Director’s decision and may modify conditions of approval to ensure that the decision complies with the requirements of this chapter and applicable local, state, and federal law. The City Manager’s decision shall be in writing, shall explain the basis for the decision, and shall be served upon the applicant and upon the appellant (if different) by first class mail to the address stated on the request for hearing form. The written de cision of the City Manager shall be the final decision of the City effective on the date of mailing. 91 01276.0006 2037689.1 9

14.30.080 Revocation of Permits; Removal of Equipment; Enforcement.

A. Revocation of Permit. A wireless ROW permit may be revoked (1) for failure to comply with the conditions of the permit, any provision of the Municipal Code, or applicable state or federal law; (2) if the permittee becomes ineligible for franchise rights under state law; or (3) if the permittee’s FCC authorization to operate wireless facilities and/or provide wireless service is terminated for any reason. The Director shall provide the permittee notice and the opportunity to be heard prior to the revocation of any permit, the procedures for which may be set forth more fully in the wireless regulations.

B. Removal of Wireless Facilities. The Director may order the removal of any wireless facility upon revocation or termination of its wireless ROW permit and of any wireless facility installed or modified after the effective date of the ordinance codified in this chapter without a validly issued wireless ROW permit; provided, however that removal of a support structure owned by the City, a utility, or another entity authorized to maintain a support structure in the right- of-way need not be removed, but must be restored to its prior condition, except as specifically permitted by the City. All entities that own or control any part of a wireless facility shall be jointly and severally liable for any costs incurred by the City in connection with enforcement of this provision and the removal of the facility.

C. Administrative Penalties. In addition to any criminal, civil or other legal remedy established by law that may be pursued to address violations of this chapter, the Director may issue an administrative citation under Chapter 1.10 for the violation of any provision of this chapter or any regulation adopted pursuant to Section 14.30.040.

14.30.090 Nondiscrimination.

In establishing the rights, obligations, and conditions set forth in this chapter, it is the intent of the city to treat each applicant or public right- of-way user in a competitively neutral and nondiscriminatory manner, to the extent required by law, and with considerations that may be unique to the technologies, situation and legal status of each particular applicant or request for use of the right-of-way.

SECTION 2: Severability and Continuity.

The City Council declares that each section, sub -section, paragraph, sub -paragraph, sentence, clause and phrase of this ordinance is severable and independent of every other section, sub -section, paragraph, sub -paragraph, sentence, clause and phrase of thi s ordinance. If any section, sub -section, paragraph, sub -paragraph, sentence, clause or 92 01276.0006 2037689.1 10

phrase of this ordinance is held invalid, or its application to any person or circumstance, be determined by a court of competent jurisdiction to be unlawful, unenforceable or otherwise void, the City Council declares that it would have adopted the remaining provisions of this ordinance irrespective of such portion, and further declares its express intent that the remaining portions of this ordinance should remain in effect after the invalid portion has been eliminated. To the extent the provisions of this Ordinance are substantially the same as previous provisions of the Cupertino Municipal Code, these provisions shall be construed as continuations of those provisions and not as an amendment to or readoption of the earlier provisions.

SECTION 3: California Environmental Quality Act.

This Ordinance is not a project under the requirements of the California Environmental Quality Act, together with related State CEQA Guidelines (collectively, “CEQA”) because it has no potential for resulting in physical change in the environment. In the event that this Ordinance is found to be a project under CEQA, it is subject to the CEQA exemption contained in CEQA Guidelines section 15303(d) because new construction or conversion of small structures for utility extensions are categorically exempt. CEQA applies only to actions which have the potential for causing a significant effect on the environment. In this circumstance, the proposed action of adopting Cupertino Municipal Code Section

14.30, which regulates the installation of small wireless communication facilities in the public right of way, would have no or only a de minimis effect on the environment. The foregoing determination is made by the City Council in its independent judgment.

SECTION 4: Effective Date.

This Ordinance shall take effect thirty days after adoption as provided by Government Code Section 36937.

SECTION 5: Publication.

The City Clerk shall give notice of adoption of this Ordinance as required by law.

Pursuant to Government Code Section 36933, a summary of this Ordinance may be prepared by the City Clerk and published in lieu of publication of the entire text. T he City Clerk shall post in the office of the C ity Clerk a certified copy of the full text of the Ordinance listing the names of the C ity Council members voting for and against the ordinance.

INTRODUCED at a regular meeting of the Cupertino City Council on September 16, 2022, and ENACTED at a regular meeting of the Cupertino City Council on _______ by the following vote:
93 01276.0006 2037689.1 11

Members of the City Council

AYES:

NOES:

ABSENT:

ABSTAIN:

SIGNED:

______________________
Liang Chao, Mayor
City of Cupertino

________________________
Date
ATTEST:

_______________________
Kirsten Squarcia, City Clerk

________________________
Date
APPROVED AS TO FORM:

_______________________
Floy Andrews, Interim City Attorney

________________________
Date

94 01276.0006 2037689.1 1

ORDINANCE NO. 25‐____

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CUPERTINO AMENDING CITY CODE BY ADDING CHAPTER 14.30 ‐ SMALL WIRELESS FACILITIES IN PUBLIC RIGHTS‐OF‐WAY

The City Council of the City of Cupertino finds that:

WHEREAS, the rapid expansion of small wireless facilities in the City’s public rights of way  has  created  a  need  to  establish  ordinances  and  regulations  to  ensure  the  orderly construction  of  this  infrastructure  within  the  City  and  to  protect  the  unique aesthetic
characteristics of the City; and

WHEREAS, the City Council of the City of Cupertino has considered the regulation of small  wireless  facilities  at  various  City  Council  meetings,  including  meetings  held  on May 16, 2017, May 15, 2018, July 16, 2019, May 5, 2020, September 15, 2020, April 20, 2021, and December 16, 2022, and

WHEREAS, the City Council included the further evaluation of an ordinance to regulate small wireless communication facilities in its City Work Program for fiscal years 2022‐23, 2024‐25, and the current City Work Program for 2025‐26, and

WHEREAS, the City Council provided direction on a draft ordinance presented at the December 16, 2022 meeting, and that input has been incorporated herein, and

WHEREAS, the City Council held a duly noticed public hearing on September 16, 2025, and after considering all testimony and written materials provided in connection with that hearing introduced this ordinance
and waived the reading thereof.

NOW, THEREFORE, THE CITY COUNCIL OF THE OF CITY OF CUPERTINO DOES ORDAIN AS FOLLOWS:

SECTION 1.  Adoption.

The Cupertino Municipal Code is hereby amended to add the following new section(s):

95 01276.0006 2037689.1 2

Chapter 14.30 SMALL WIRELESS FACILITIES IN PUBLIC RIGHTS‐OF‐WAY

14.30.010 Purpose.

The purpose of this chapter is to establish a process for uniform standards for reviewing and acting upon requests for the placement of small wireless facilities within the public rights‐of‐way  of  the  City  consistent  with  the  City’s  obligation  to  promote  the  public health, safety, and welfare, to manage the public rights‐of‐way, and to ensure that the public  is  not  incommoded  by  the  use  of  the  public  rights‐of‐way  for  the  placement  of small  wireless  facilities.  The  City  recognizes  the  role  of  personal  wireless  facilities  to provide  personal  wireless  service  to  the  residents  and  businesses  within  the  City.  No provision  of this chapter shall be interpreted in a manner that violates state or federal law.

14.30.020 Definitions.

A. The  abbreviations,  phrases,  terms,  and  words  used  in  this  chapter  will  have  the following meanings assigned to them unless
context indicates otherwise. Undefined
phrases, terms, or words in this chapterpolicy will have their ordinary meanings.

B. The definitions in this chapter shall control over conflicting definitions for the same or similar abbreviations, phrases, terms, or words as may be defined elsewhere in the Municipal Code.

C. Definitions.

1. “Applicant”  means  a  person  filing  an  application  for  placement  or modification of a small wireless facility in the public right‐of‐way.

2. “Application” means a formal request, including all required and requested documentation and information, submitted by an applicant to the city for a wireless ROW permit.

3. “City Manager” means the City Manager or their designee.

4. “Director”  means  the  Director  of  the  Department  of  Public  Works  or  their designee.
96 01276.0006 2037689.1 3

5. “Eligible facilities request” has the meaning as set forth in 47 C.F.R. Section

1.6100(b)(3), or any successor provision.

6. “FCC”  means  the  Federal  Communications  Commission  or  its  lawful successor.

7. “Permittee”  means  any  person  or  entity  granted  a  wireless  ROW  permit pursuant to this chapter.

8. “Personal  wireless  services”  has  the  same meaning  as  set forth  in  47  U.S.C.

Section 332(c)(7)(C)(i).

9. “Public  right‐of‐way,”  “right‐of‐way,”  or  “ROW”  means  any  public  street, public way, or public place within the City limits, either owned by the City, dedicated to the City or granted by easement to the public for the purpose of travel,  and  which  the  City  has  the  responsibility  to  maintain  or  manage. “Public right‐of‐way,” “right‐of‐way,” or “ROW” includes all or any part of the entire width of right‐of‐way, and above and below the same, whether or not such entire area is actually used for travel purposes.

10. “Support structure” means any structure capable of supporting a base station.

11. “Small  Wwireless  facility,”  “wireless  facility”  or  “facility”  means  the transmitters, antenna structures, and other types of installations used for the provision of wireless services at a fixed location, including, without limitation, any  associated  tower(s),  support  structure(s),  and  base  station(s)  used  to provide personal wireless services, as defined in 47 C.F.R. §    1.6002(l).

12. “Wireless  regulations”  means  regulations  adopted  pursuant  to Section 14.30.040 and implementing the provisions of this chapter.

13. “Wireless  ROW  permit”  means  a  permit  issued  pursuant  to  this  chapter authorizing  the  placement  or  modification  of  a  small  wireless  facility  of  a design specified in the permit at a particular location within the right‐of‐way.

14.30.030 Applicability.

97 01276.0006 2037689.1 4

A. Permit Required. Unless exempted, every person who seeks to place a small wireless facility in the public rights‐of‐way or modify an existing wireless facility in the public rights‐of‐way  must  obtain  a  wireless  ROW  permit  authorizing  the  placement  or modification of the facility in accordance with this chapter.

B. Exemptions. This chapter does not apply to any of the following:

1. The placement or modification of facilities by the City or by any other agency of the state solely for public safety purposes.

2. The  use  of  a  mobile  wireless  facility  to  provide  temporarily  for  wireless services  in  the  event  of  an  emergency,  for  no  longer  than  the  duration  of interruption  in  services  due  to  the  emergency.  This  exception  does  not authorize  the  excavation,  movement,  or  removal  of  existing  functional facilities.

3. Wireless communications facilities permitted under Chapter 19.136.

C. Other  Legal  Requirements.  In  addition  to  the  requirements  of  this  chapter,  an applicant  seeking  to  place  small  wireless  facilities  in  the  right‐of‐way  shall comply with other applicable local, state, and federal laws and regulations, including but not limited  to  applicable  FCC  regulations  governing  radio  frequency  emissions,  the Americans  with  Disabilities  Act,  and  all  applicable  building  standards.  A  valid wireless  ROW  permit  issued  pursuant  to  the  requirements  of  this  chapter  and  the wireless regulations shall be deemed to satisfy the requirements of Municipal Code Chapter 14.08.

D. Existing Wireless Facilities. Any permitted small wireless facility already existing in the right‐of‐way as of the date of this chapter’s adoption shall remain subject to the standards and conditions of the Municipal Code in effect prior to effective date of this chapter, unless and until a renewal of such facility’s then‐existing permit is granted, at which time the provisions of this chapter shall apply in full force going forward as to  such  facility.  The  review  of  any  request  for  a  renewal  of  a  permit  for  such  pre‐ existing facilities shall be conducted pursuant to this chapter.

E. Public Use. Except as otherwise provided by state or federal law, any use of the public right‐of‐way authorized pursuant to this chapter will be subordinate to the City’s use and use by the public.
98 01276.0006 2037689.1 5

14.30.040 Wireless Standards and Regulations.

A. Adoption  and  Amendment  Regulations.  The  Director  shall  develop  wireless standards  regulations  to  implement  the  requirements  of  this  chapter  including regulations governing eligible facility requests. The City Council shall approve the adoption  of  the  wireless  regulations  and  shall  approve  any  amendments  to  the wireless  regulations,  except  for  minor  modifications  as  set  forth  in  Paragraph  B.

Applicants  shall  engineer,  design,  and  locate  the  small  wireless  facilities  in accordance with the standards and wireless regulations adopted by the City Council.

B. Minor  Modifications.  The  Director  may  approve  any  modification  of  the  wireless regulations  to  the  extent  that  such  modification  does  not  have  the  potential  to substantially enlarge or expand the scope of use of the right‐of‐way for the provision of personal wireless service, the potential to interfere with the use or management of the right‐of‐way, or the potential to substantially impair public health, safety, and welfare  (“minor  modification”).  The  Director  shall  notify  the  City  Council  of  a proposed  minor  modification  of  the  wireless  regulations  at  least  10  business  days before the modification takes effect. Prior to the effective date of a proposed minor modification,  any  Councilmember  may  request  that  Council  review  the  minor modification before it takes effect. A request for review shall stay the implementation of  the  minor  modification  until  the  City  Council  completes  its  review.  The  City Council  may  in  its  discretion  approve,  modify,  or  reject  the  proposed  minor modification.

14.30.050 Applications.

A. Application  Procedures.  The  Director  shall  develop  forms  and  procedures  for submission of applications for placement or modification of small wireless facilities and proposed changes to any support structure consistent with this chapter.

B. Content of Application.

1. An  applicant  shall  submit  an  application  on  the  form  approved  by  the Director,  which  may  be  updated  from  time  to  time,  but  in  any  event  shall require the submission of all required fees, documents, information, and any other materials necessary to allow the Director to make required findings and ensure that the proposed facility will comply with applicable federal and state 99 01276.0006 2037689.1 6

law and the Municipal Code and will not endanger the public health, safety, or welfare.

2. An application for an eligible facility request shall be made in a form approved by the Director and shall contain information sufficient to determine whether the proposed facility complies with the requirements of 46 C.F.R. § 1.6100. An application for an eligible facilities request shall be subject to the requirements of this chapter and the wireless regulations to the extent expressly stated in this chapter or the regulations.

C. Public Notice. At least 21 days prior to when an application may be approved, the applicant shall: (1) post notice at the proposed project site in a location near to and visible from the right‐of‐way; (2) notify in writing, in a form approved by the Director, of the filing of the application to property owners and residents of all property within a 300‐foot radius of the proposed project; and (3) provide the City with evidence that notice has been provided pursuant to Subparagraphs (1) and (2). The applicant shall maintain  and  replace  the  posted  notice  as  necessary  during  the  entire  application review process until the Director acts on the application and all appeals have been exhausted. The posted notice shall be composed from durable quality and weather‐ resistant materials that will not deteriorate under normal circumstances for at least one hundred 180 calendar days. The posted notice shall be at minimum 8.511 inches wide by 11 17 inches tall. The posted notice shall not be placed in any location where it would obstruct travel or visibility for vehicles, bicycles, pedestrians, or other users in the right‐of‐way.

D. Fees.  Application  fees  shall  be  set  by  resolution  of  the  City  Council  and  shall  be required to be submitted with any application for a wireless ROW permit.

E. Review  of  Applications.  Upon  receipt  of  any  fee  established  by  this  chapter,  the Director shall review an application for the placement or modification of a wireless facility  and  shall  issue  any  notices  of  incompleteness,  requests  for  information,  or conduct  or  commission  such  studies  as  may  be  required  to  determine  whether  a permit should be issued. If an application is incomplete, the Director may notify the applicant  in  writing,  specifying  the  material  omitted  from  the  application.  The 100
01276.0006 2037689.1 7

Director may in their discretion deem any incomplete application withdrawn after 60 days.

14.30.060 Decisions of the Director.

A. Authority  of  Director.  Subject  to  the  rights  of  appeal  provided  herein,  the  Director shall  determine  whether  to  approve,  approve  subject  to  conditions,  or  deny  an application. The Director may take such
other steps as may be required to timely act
upon  applications  for  placement  or  modification  of  wireless  facilities,  including issuing written decisions and entering into agreements to mutually extend the time for action on an application.

B. Findings.  Except  for  eligible  facilities  requests,  the  Director  shall  approve  an application if, on the basis of the application and other materials or evidence provided in review thereof, they find each of the following:

1. The  application  is  complete  and  provides  all  information  required  by  this chapter and the wireless regulations.

2. The  facility  meets  all  applicable  local,  state,  and  federal  health  and  safety standards, including federal standards for radiofrequency emissions.

3. The facility complies with this chapter and all applicable wireless standards and regulations.

The  Director’s  decision  to  approve,  deny,  or  conditionally  approve  an  application shall be in writing and include the reasons for the decision.

C. Eligible Facilities Requests. For eligible facilities requests, the Director shall approve an  application  if,  on  the  basis  of  the  application  and  other  materials  or  evidence provided in review thereof, they find that the application meets the requirements set forth in 47 C.F.R. § 1.6100 and the proposed facility complies with all applicable state and federal laws and regulations. The conditions of any permit previously issued for the eligible facility shall apply to the maximum extent permitted by federal and state law and regulations.
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D. Conditions  of  Approval.  All  permits  issued  under  this  chapter  shall  include conditions of approval sufficient to ensure compliance with the requirements of this chapter and the wireless regulations, as may be set forth in the wireless regulations.

E. Independent  Consultants.  The  Director  may  in  their  discretion  select  and  retain independent  consultant(s)  with  expertise  and  appropriate  credentials  in telecommunications, building or structural standards, and/or electrical or fire safety in  connection  with  the  review  of  any  application  under  this  chapter.  Such independent consultant review may be retained on any issue that involves specialized or expert knowledge in connection with an application, including but not limited to application completeness or accuracy, engineering analysis, or compliance with FCC radio  frequency  emissions  limits.  Nothing  in  this  paragraph  authorizes  the  City  to evaluate the health effects of a proposed wireless facility, except to determine that the facility complies with radio frequency emissions limits established by the FCC.

F. Waivers. Requests for waivers from any requirement of this chapter or the wireless regulations shall be made in writing to the Director. The Director may grant a request for waiver only if (1) the applicant demonstrates that denial of an application would, within the meaning of federal law, prohibit or effectively prohibit or materially inhibit the  provision  of  personal  wireless  services,  or  otherwise  violate  applicable  state  or federal laws or regulations, or (2) with respect to a standard or requirement set forth in  the  wireless  regulations,  the  Director  determines  based  on  clear  and  convincing evidence that a waiver of the standard or requirement is necessary to protect public health, safety, or welfare, based on specific characteristics of the proposed facility. All waivers approved pursuant to this Paragraph shall be granted only on a case‐by‐case basis  and  shall  be  narrowly  tailored  so  that  the  requirements  of  this  chapter  are waived only to the extent necessary to comply with state or federal law or regulations or to protect public health, safety, or welfare.

G. Notice  to  Interested  Persons.  The  Director  shall  establish  a  procedure  to  allow  any interested person who receives notice pursuant to Section 14.30.050(D) to be notified of any decision made pursuant to this Section.

14.30.070 Appeals.

A. Right  to  Appeal;  Appeal  Fee.  An  applicant  or  Any  any  person  entitled  to  receive notice  pursuant  to  Section  14.30.050(D)  may  request  an  administrative  hearing  to 102
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appeal the director’s decision. In order to request a hearing, the affected person shall submit to the City Clerk an administrative hearing form along with the full amount of any appeal fee. The request for administrative hearing shall be incomplete if it does not  include  the  deposit  in  the  full  amount  of  any  appeal  fee.  The  deposit  will  be retained in a noninterest bearing account until the matter is resolved. Any appeal fee shall  be  refunded  to  the  appellant  if  their  appeal  is  granted.  The  administrative hearing form shall include the location or address of the proposed wireless facility that is the subject of the appeal, as well as the grounds for which the appeal is being submitted. Any applicant whose permit application is denied or any permittee who is required to abandon facilities may appeal such decision in accordance with Chapter

1.16 of the Municipal code.

B. Time  to Appeal. Appeals must be filed within five business days of the  mailing  of decision  notice  of  the  Director  unless  a  different  time  period  is  specified  by  the Director in the notice. The Director may extend the time period for filing an appeal for  good  cause;  provided,  however,  an  extension  may  not  be  granted  where  such extension would result in approval of the application by operation of law. If a timely and complete request for a hearing is not submitted, the Director’s decision shall be deemed final.

C. Administrative Hearing. If a timely and complete request for hearing is submitted, the City Manager shall conduct an administrative hearing within 30 days of receipt of the appeal or as soon thereafter as necessary to comply with applicable requirements of state and federal law. The City Manager may decide all issues presented de novo.

The  appellant  and  the  applicant  shall  have  the  opportunity  to  present  evidence; provided,  however,  that  rules  of  evidence  and  discovery  do  not  apply  to  the administrative hearings.

D. Decision on Appeal. The City Manager may affirm, reverse, or modify the Director’s decision and may modify conditions of approval to ensure that the decision complies with the requirements of this chapter and applicable local, state, and federal law. The City Manager’s decision shall be in writing, shall explain the basis for the decision, and shall be served upon the applicant and upon the appellant (if different) by first class mail to the address stated on the request for hearing form. The written decision of  the  City  Manager  shall  be  the  final  decision  of  the  City  effective  on  the  date  of mailing.
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14.30.080 Revocation of Permits; Removal of Equipment; Enforcement.

A. Revocation  of  Permit.  A  wireless  ROW  permit  may  be  revoked  (1)  for  failure  to comply with the conditions of the permit, any provision of the Municipal Code, or applicable state or federal law; (2) if the permittee becomes ineligible for franchise rights under state law; or (3) if the permittee’s FCC authorization to operate wireless facilities and/or provide wireless service is terminated for any reason. The Director shall  provide  the  permittee  notice  and  the  opportunity  to  be  heard  prior  to  the revocation of any permit, the procedures for which may be set forth more fully in the wireless regulations.

B. Removal of Wireless Facilities. The Director may order the removal of any wireless facility  upon  revocation  or  termination  of  its  wireless  ROW  permit  and  of  any wireless facility installed or modified after the effective date of the ordinance codified in  this chapter without a validly issued wireless ROW permit; provided, however that removal of a support structure owned by the City, a utility, or another entity authorized to maintain a support structure in the right‐of‐way need not be removed, but must be restored to its prior condition, except as specifically permitted by the City. All entities that own or control any part of a wireless facility shall be jointly and severally liable for any costs incurred by the City in connection with enforcement of this provision and the removal of the facility.

C. Administrative  Penalties.  In  addition  to  any  criminal,  civil  or  other  legal  remedy established  by  law  that  may  be  pursued  to  address  violations  of  this  chapter,  the Director may issue an administrative citation under Chapter 1.10 for the violation of any  provision  of  this  chapter  or  any  regulation  adopted  pursuant  to  Section

14.30.040.

14.30.090 Nondiscrimination.

In  establishing the rights,
obligations, and conditions set forth in this chapter, it is  the intent of the city to treat each applicant or public right‐of‐way user in a competitively neutral  and  nondiscriminatory  manner,  to  the  extent  required  by  law,  and  with considerations that may be unique to the technologies, situation and legal status of each particular applicant or request for use of the right‐of‐way.

SECTION 2:  Severability and Continuity.
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The  City  Council  declares  that  each  section,  sub‐section,  paragraph,  sub‐paragraph, sentence, clause and phrase of this ordinance is severable and independent of every other section,  sub‐section,  paragraph,  sub‐paragraph,  sentence,  clause  and  phrase  of  this ordinance.  If  any  section,  sub‐section,  paragraph,  sub‐paragraph,  sentence,  clause  or phrase of this ordinance is held invalid, or its application to any person or circumstance, be  determined  by  a  court  of  competent  jurisdiction  to  be  unlawful,  unenforceable  or otherwise  void,  the  City  Council  declares  that  it  would  have  adopted  the  remaining provisions of this ordinance irrespective of such portion, and further declares its express intent  that  the  remaining  portions  of  this  ordinance  should  remain  in  effect  after  the invalid portion has been eliminated.  To the extent the provisions of this Ordinance are substantially  the  same  as  previous  provisions  of  the  Cupertino  Municipal  Code,  these provisions  shall  be  construed  as  continuations  of  those  provisions  and  not  as  an amendment to or readoption of the earlier provisions.

SECTION 3: California Environmental Quality Act.

This Ordinance is not a project under the requirements of the California Environmental Quality Act, together with related State CEQA Guidelines (collectively, “CEQA”) because it has no potential for resulting in physical change in the environment. In the event that this Ordinance is found to be a project under CEQA, it is subject to the CEQA exemption contained in CEQA Guidelines section 15303(d) because new construction or conversion of small structures for utility extensions are categorically exempt. CEQA applies only to actions which have the potential for causing a significant effect on the environment. In this  circumstance, the  proposed action of  adopting Cupertino  Municipal Code Section

14.30, which regulates the installation of small wireless communication facilities in the public right of way, would have no or only a de minimis effect on the environment.  The foregoing determination is made by the City Council in its independent judgment.

SECTION 4:  Effective Date.

This Ordinance shall take effect thirty days after adoption as provided by Government Code Section 36937.

SECTION 5:  Publication.

The  City  Clerk  shall  give  notice  of  adoption  of  this  Ordinance  as  required  by  law.

Pursuant  to  Government  Code  Section  36933,  a  summary  of  this  Ordinance  may  be prepared by the City Clerk and published in lieu of publication of the entire text.   The City Clerk shall post in the office of the City Clerk a certified copy of the full text of the Ordinance  listing  the  names  of  the  City  Council  members  voting  for  and  against  the ordinance.
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INTRODUCED  at  a  regular  meeting  of  the  Cupertino  City  Council  on  September  16, 2022, and ENACTED at a regular meeting of the Cupertino City Council on _______ by the following vote:

Members of the City Council

AYES:

NOES:

ABSENT:

ABSTAIN:

SIGNED:

______________________
Liang Chao, Mayor
City of Cupertino

________________________
Date
ATTEST:

_______________________
Kirsten Squarcia, City Clerk

________________________
Date
APPROVED AS TO FORM:

_______________________
Floy Andrews, Interim City Attorney

________________________
Date

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CITY OF CUPERTINO REGULATIONS FOR CONSTRUCTION, OPERATION, AND MAINTENANCE  OF SMALL  WIRELESS  FACILITIES  IN  THE PUBLIC  RIGHT  OF WAY (MUNICIPAL CODE CHAPTER 14.30)
SECTION 1.     PURPOSE AND INTENT
The  City  of  Cupertino  (“City”)  adopts  these  wireless  regulations  applicable  to  small wireless facilities (“Regulations”) to establish reasonable, uniform, and comprehensive standards and procedures for the implementation of Municipal Code Chapter 14.30. The standards and procedures set forth in these Regulations should be applied to protect and promote public health, safety, and welfare and balance the benefits that flow from robust, advanced wireless services with the City’s local values, which include without limitation the aesthetic character of the City, its neighborhoods, and community. The Regulations are  intended  to  establish  regulations  and  standards  for  small  wireless  facilities  unless specifically prohibited by applicable law.

SECTION 2.  DEFINITIONS
The definitions in this Section 2 are applicable to the terms, phrases, and words of these Regulations.  Undefined  terms,  phrases,  or  words  will  have  the  meanings  assigned  to them in the Municipal Code or 47 U.S.C. § 153, or if not defined in either therein, will have their ordinary meanings. If any definition assigned to any term, phrase, or word in this Section  2  conflicts  with  any  federal  or  state‐mandated  definition,  the  federal  or  state‐ mandated definition will control.
“Accessory equipment” means equipment other than antennas used in connection with a small wireless facility and includes “transmission equipment” as defined by the FCC in 47 C.F.R. § 1.6100(b)(8).
“Antenna” means the same as defined by the FCC in 47 C.F.R. § 1.6002(b). “Collocation” means the same as defined by the FCC in 47 C.F.R. § 1.6002(g). “CPUC” means the California Public Utilities Commission established in the California Constitution, Article XII, § 5, or its duly appointed successor agency. “Decorative  pole”  means  any  pole  that  includes  decorative  or  ornamental  features, design elements and/or materials intended to enhance the appearance of the pole or the right‐of‐way in which the pole is located.
“Director” means the Director of Public Works or their designee. “Eligible  facilities  request”  means  the  same  as  defined  by  the  FCC  in  47  C.F.R. § 1.6100(b)(3).
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“FCC” means the Federal Communications Commission or its duly appointed successor agency.
“FCC Shot Clock” means the FCC’s presumptively reasonable time frame, accounting for  any  tolling  or  voluntary  extension,  or  unusual  circumstances  justifying  additional time, within which the City generally must act on a duly filed request for authorization in connection with a personal wireless service facility, as such time frame is defined by the   FCC. For small wireless facilities, the FCC Shot Clock is 60 days for collocations and 90 days for new structures.
“OTARD”  means  an  “over‐the‐air  reception  device”  and  includes  all  antennas  and antenna supports covered by 47 C.F.R. § 1.4000(a)(1).
“Personal wireless services” means the same as defined in 47 U.S.C. § 332(c)(7)(C)(i). “Personal  wireless  service  facilities”  means  the  same  as  defined  in  47  U.S.C. § 332(c)(7)(C)(i).
“Public right‐of‐way” or “right‐of‐way” means the same as defined in Municipal Code Section 14.30.020C(9).
“RF” means radio frequency or electromagnetic waves used for wireless communication. “Shot clock days” means calendar days counted toward the presumptively reasonable time under the applicable FCC Shot Clock. The term “shot clock days” does not include any calendar days on which the FCC Shot Clock is tolled due to incompleteness or other authorized pauses.
“Small wireless facility” or “small wireless facilities” means the same as defined by the FCC in 47 C.F.R. §    1.6002(l).
“Support structure” means a “structure” as defined by the FCC in 47 C.F.R. § 1.6002(m). “Underground district” means any area in the City within which overhead wires, cables, cabinets, and associated overhead equipment, appurtenances, and other improvements are either (1) prohibited by ordinance, resolution, or other applicable law; (2) scheduled to be relocated underground within 18 months from the time an application is submitted; or (3) primarily located underground at the time an application is submitted. “Wireless facility” or “facility” means small wireless facility and the same as defined in Municipal Code Section 14.30.020C(11).
“Wireless  ROW  permit”  means  the  same  as  defined  in  Municipal  Code  Section

14.30.020C(13).

SECTION 3.  APPLICABILITY
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a. Wireless  Facilities.  Except  as  expressly  provided  otherwise,  the  provisions  in these  Regulations  shall  be  applicable  to  all  applications  and  requests  for authorization to construct, install, attach, operate, collocate, modify, reconstruct, relocate,  remove,  or  otherwise  deploy  small  wireless  facilities within the public rights‐of‐way within the City’s jurisdictional and territorial boundaries. b. Exemptions.  These  Regulations  shall  not  apply  to  any  facility  exempt  from Chapter 14.30 of the Municipal Code pursuant to Section 14.30.030B. c. Eligible Facilities Requests. Eligible facilities requests shall comply with Sections 4(b)‐(d), 4(h)‐(n), and 5(c)‐(d) and all applicable requirements of Section 8 to the extent  Section  8  applies  to  the  determination  of  what  constitutes  a  “substantial change”  under  47  C.F.R.  §  1.6100(c)(1)  but  shall  otherwise  be  exempt  from  the requirements of these Regulations; provided, however, that with regards to 4(i), the  applicant  will  have  the  option  of  providing  the  public  notice  affidavit  or paying City’s costs associated with City completing the noticing process detailed in 4(i) that otherwise is required of applicants.

SECTION 4.  APPLICATION AND REVIEW PROCEDURES
a. Application  Requirements  for  Wireless  ROW  Permits.   All  applications  for wireless  ROW  permits  must  comply  with  the  requirements  of  Municipal  Code Section 14.30.050 and the requirements of this Section 4. b. Application Form. The applicant shall submit a complete, duly executed wireless ROW permit application on the current City of Cupertino form. c. Application Fee. The applicant shall submit the applicable wireless ROW permit fee  established  by  City  Council  resolution.  If  no  application  fee  has  been established for the specified work, then the applicant must submit a signed written statement that acknowledges that the applicant will be required to reimburse the City for its reasonable costs incurred in connection with the application within 10 days after the City issues a written demand for reimbursement. d. Construction Drawings. The applicant shall submit true and correct construction drawings, prepared and signed by a licensed or registered engineer, that depict all the existing and proposed improvements, equipment and conditions related to  the proposed facility,  including without limitation all poles, posts,  pedestals, traffic signals,  towers,  streets,  sidewalks,  pedestrian  ramps,  driveways,  curbs,  gutters, drains,  handholes,  maintenance  holes,  fire  hydrants,  equipment  cabinets, antennas, cables, utilities, and trees and other landscape features. The construction drawings must: (1) contain cut sheets that contain the technical specifications for all  existing  and  proposed  antennas  and  accessory  equipment,  which  includes 109
4 Attachment D

without  limitation  the  manufacturer,  model  number  and  physical  dimensions; (2) depict the applicant’s preliminary  plan  for  electric,  including  the  anticipated locations  for all conduits, cables, wires, handholes, junctions, transformers, meters, disconnect switches, and points of connection; (3)  include locations for existing utility facilities within 50 feet of the footprint of work; and (4) demonstrate that proposed facility will be in full compliance with all applicable health and safety laws, regulations, or other rules, including without limitation all building codes, electric codes, local street and sidewalk standards and specifications, and public utility  regulations  and  orders.  All  pole  attachments  shall  be  shown  with  pole numbers.
e. Site Survey. The applicant shall submit a survey prepared, signed, and stamped by  a  licensed  engineer.  The  survey  must  identify   and  depict  all  existing boundaries, encroachments, and other structures within 75 feet from the proposed facility  and  any  new  improvements,  including  without  limitation  all  (1)  traffic lanes; (2) private properties and property lines; (3) above and below‐grade utilities and related structures and encroachments; (4) fire hydrants and other public safety infrastructure;  (5)  streetlights,  decorative  poles,  traffic  signals,  and  permanent signage;  (6)  sidewalks,  driveways,  parkways,  curbs,  gutters,  and  storm  drains; (7) benches,  bus  stops,  trash  cans,  mailboxes,  kiosks,  and  other  street  furniture; and (8) existing trees, planters, and other landscaping features. f. Photo  Simulations.  The  applicant  shall  submit  site  photographs  and  photo simulations  that  show  the  existing  location  and  proposed  wireless  facility  in context from at least two vantage points within the public streets or other publicly accessible  spaces,  together  with  a  vicinity  map  that  shows  the  location  of  the proposed  facility  and  the  photo  location  for  each  vantage  point.  At  least  one simulation must depict the wireless facility from a vantage point approximately 50 feet from the proposed support structure or location. The photo simulations and vicinity map shall be incorporated into the construction plans submitted with the application.
g. Identification of Alternative Locations. For a small wireless facility not proposed in a Tier 1 location preference under Section 7(a), the applicant shall provide an inventory of support structures and other feasible locations within 500 feet of the proposed location and explain the basis for the selection of the proposed location. h. RF  Compliance Report. The applicant shall submit an RF exposure  compliance report  that  certifies  that  the  proposed  wireless  facility,  both  individually and cumulatively  with  all  other  emitters  that  contribute  more  than  5%  to  the cumulative emissions in the vicinity (if any), will comply with applicable federal RF exposure standards and exposure limits. The RF report must be prepared and 110
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certified by an engineer acceptable to the Director. The RF report must include the actual frequency bands and power levels (in watts effective radiated power) for all existing and proposed antennas at the proposed facility and exhibits that show the location and orientation of all transmitting antennas and the boundaries of areas with RF exposures in excess of the uncontrolled/general population limit (as that term is defined by the FCC) and also the boundaries of areas with RF exposures in excess of the controlled/occupational limit (as    that term is defined by the FCC).

Each such boundary shall be clearly marked and identified for every transmitting antenna at the proposed facility.
i. Public Notices. The applicant shall include with the application an affidavit that attests that notice has been posted at the site of the proposed facility and provided to property owners and residents of all property within a 300‐foot radius of the proposed facility pursuant to Municipal Code 14.30.050(D). The notices shall be posted  and  delivered  on  forms  approved  by  the  Director  and  must  contain:
(1) a general  description  of  the  proposed  wireless  facility;  (2)  the  applicant’s identification and contact information as provided on the application submitted to the City for interested parties to submit comments; (3) contact information for the  Public  Works  Department;  (4)  a  statement  that  the  Director  will  act  on  the application without a public hearing and that the owner or occupant may request to be notified of the Director’s decision; and (5) a general statement that the FCC requires the City to take final action on applications for wireless facilities within 60 days for collocations and 90 days for facilities on new support structures. The notice  should  provide  the  location,  date,  and  time  of  a  community  meeting,  if applicable. The notice shall be delivered in an envelope that prominently displays the  operator’s  logo  and  shall  prominently  display  the  text  “NEW  WIRELESS FACILITY  INFORMATION”  on  the  front  of  the  envelope.  The  applicant  shall maintain  (and  provide  to  the  Director,  at  the  Director’s  request)  (i) a  list  of recipients  of  the  public  notice;  (ii)  a  log  of  any  correspondence  to  or  from  the recipients of the notice prior to the City’s final decision on the application; and (iii) a list of recipients of the public notice who have requested to receive notice of the Director’s decision. The applicant shall copy the appropriate Public Works staff on all email correspondence with members of the public. The noticing period for this activity shall be 21 days from the date the letter is deposited with the United States Postal Service, pursuant to Municipal Code 14.30.050(D). No permit or approval for  the  wireless  facility  being  noticed  will  be  issued  during  the  noticing  period unless permit issuance is required by applicable state or federal law. j. Public  Access  to  Application  Information.  The  Director  shall  ensure  that information  regarding  the  location  and  status  of  all  wireless  ROW  permit applications is available on the City of Cupertino website. 111
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k. Regulatory Authorization; Shot Clock Requirements. The applicant shall submit evidence of the applicant’s regulatory status under federal and California law to provide the services and construct the wireless facility proposed in the application.

The  application  must  state  whether  the  applicant  believes  state  or  federal  law requires action on the application within a specified time period. l. Property  Owner’s  Authorization.  The  applicant  shall  identify  the  support structure  for  the  wireless  facility  (including  any  identification  number)  and include written authorization from the support structure owner(s). m. Acoustic Analysis. The applicant shall submit an acoustic analysis prepared and certified by a California licensed engineer for the proposed wireless facility and all associated  equipment  including  all  environmental  control  units,  sump  pumps, temporary  backup  power  generators,  and  permanent  backup  power  generators demonstrating compliance with the applicable provisions of Chapter 10.48.  The acoustic analysis must include an analysis of the manufacturers’ specifications for all noise‐emitting equipment and a depiction of the proposed equipment relative to all adjacent property lines. Where no generator, mechanical fan, or other noise‐ emitting equipment is proposed for installation, the applicant may submit, in lieu of  an  acoustic  analysis,  evidence  from  the  equipment  manufacturer(s)  that demonstrates the ambient noise emitted from all the proposed equipment will not, both individually and cumulatively, exceed applicable noise standards. n. Structural Analysis. The applicant shall submit a report prepared and certified by a California‐licensed structural engineer (or other qualified personnel acceptable to  the  City)  that  certifies  (1)  the  underlying  pole  or  support  structure  has  the structural  integrity  and/or  capacity  to  support  all  the  proposed  equipment  and attachments; (2) the foundation has the capacity to support additional loading and to accommodate any modifications to the pole base and bolt pattern; and (3) any drilling  or  cutting  will  preserve  the  structural  integrity  of  the  pole.  Where  an applicant proposes to replace the pole and foundation, the applicant shall submit structural  drawings  and  calculations  prepared  and  certified  by  a  California‐ licensed structural engineer.
o. Community  Meeting.  The  City  strongly  encourages,  but  does  not  require, applicants  to  schedule,  notice,  arrange,  and  attend  a  pre‐submittal  community meeting with all interested members of the public. This voluntary, pre‐submittal public  meeting  does  not  cause  the  FCC  Shot  Clock  to  begin  running  and  is intended to give applicants the opportunity to hear from members of the public regarding proposed deployment. Applicants should bring any draft applications, plans,  maps,  presentations,  or  other  materials  to  facilitate  the  public’s understanding of the applicant’s proposal. The City seeks to encourage dialogue 112
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that  may  allow  applicants  to  address  and  resolve  areas  of  concern  prior  to  the submittal of an application.
p. Pole Availability Requests. Before submitting an application, applicants seeking a permit to install a wireless facility on a City light pole are encouraged but not required to submit a pole availability request and reservation to the Department of Public Works, to determine whether the light pole is available for the proposed facility.  The  applicant  shall  explain  why  the  proposed  location  meets  the requirements of Section 7 of these Regulations. Each pole availability request shall include the following information:

1. A map showing the location of the streetlight pole that is the subject of the request.  This map should be in the form of a Google KMZ file or other file type that clearly shows the streetlight being indicated.

2. Information  on  the  equipment  and  layout  being  proposed  (e.g.,  all equipment  within  the  shroud,  equipment  on  the  pole  screened  by  signs, base enclosure, underground vault, or equipment on the pole situated to minimize views of equipment).

The  approval  of  a  pole  availability  request  does  not  constitute  approval  of  a wireless  ROW  permit  and  does  not  relieve  the  applicant  of  complying  with  all requirements of Chapter 14.30 and these Regulations.
q.  License  Agreement.  For  any  wireless  facility  proposed  to  be  installed  on  any structure owned or controlled by the City and located within the public rights‐of‐ way, the applicant shall submit an executed Small Cell License Agreement on a form  prepared  by  the  City  that  states  the  terms  and  conditions  for  such  non‐ exclusive  use  by  the  applicant.  Such  agreement  will  function  as  a  master agreement pursuant to which an Encroachment Agreement will be entered into between City and applicant which will detail the terms and conditions that will govern particular siting authorizations.
r. Peer and Independent Consultant Review. The Director may in their discretion select  and  retain  independent  consultant(s)  with  expertise  and  appropriate credentials in telecommunications, RF testing/compliance, electrical or fire safety, and/or  other  professional  consultation  services  as  deemed  appropriate  in connection  with  the  review  of  any  application  under  this  chapter.  Such independent  consultant  review  may  be  retained  on  any  issue  that  involves specialized or expert knowledge in connection with an application, including but not  limited  to  application  completeness  or  accuracy,  engineering  analysis,  or compliance with FCC radio frequency emissions limits. The Director may require that the independent consultant prepare written reports, testify at public meetings, 113
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hearings and/or appeals, and attend meetings with City staff and/or the applicant.

Subject  to  applicable  law,  in  the  event  that  the  Director  elects  to  retain  an independent consultant in connection with any permit application, the applicant shall  be  responsible  for  the  reasonable  costs  in  connection  with  the  services provided,  which  may  include  without  limitation  any  costs  incurred  by  the independent  consultant  to  attend  and  participate  in  any  meetings  or  hearings.

Before the independent consultant may perform any services, the applicant shall tender  to  the  City  a  deposit  in  an  amount  equal  to  the  estimated  cost  for  the consultant’s services to be provided, as determined by the Director. The Director may request additional deposits as reasonably necessary to ensure sufficient funds are  available  to  cover  the  reasonable  costs  in  connection  with  the  independent consultant’s  services.  In  the  event  that  the  deposit  exceeds  the  total  costs  for consultant’s services, the Director shall promptly return any unused funds to the applicant after the wireless facility has been installed and passes a final inspection by  the  Director.  In  the  event  that  the  reasonable  costs  for  the  independent consultant’s services exceed the deposit, the Director shall invoice the applicant for the balance. The City shall not issue any wireless ROW permit to any applicant with any unpaid deposit requests or invoices.
s. Incomplete  Applications  Deemed  Withdrawn.  An  application  shall  be automatically  deemed  withdrawn  by  the  applicant  when  the  applicant  fails  to submit a substantive response to the Director within 180 calendar days after the Director deems the application incomplete by written notice unless the applicant demonstrates good cause for the delay. A “substantive response” must include, at a minimum, all the materials identified as incomplete in the written incomplete notice, unless the Director explicitly waives any materials.

SECTION 5.  DECISIONS
a. Decision  of  the  Director.  The  Director  shall  approve,  deny  (with  or  without prejudice),  or  conditionally  approve  an  application  for  a  wireless  ROW  permit within a sufficient time to allow for an appeal to the City Manager pursuant to Municipal Code Section 14.30.070.
b. Findings  for  Approval.  Except  for  eligible  facilities  requests,  any  approval  or conditional approval of an application for a wireless ROW permit shall include a written determination based on the findings set forth in Municipal Code Section

14.30.060(B). The findings shall include a determination that the proposed facility meets the requirements in these Regulations, including the following:
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1. The proposed facility is either located in the “most preferred” location for a wireless facility (Section 7(a)) or that the requirements of Section 7(b) are satisfied.

2. The  proposed  facility  complies  with  all  applicable  design  standards (Section    8).

3. The  applicant  has  demonstrated  that  the  proposed  facility  will  be  in compliance with all applicable FCC regulations and guidelines for human exposure to RF emissions.
c. Eligible  Facilities  Requests.  Notwithstanding  Section  5(b),  the  Director  shall approve an eligible facilities request if the application meets the requirements set forth in 47 C.F.R. § 1.6100 and complies with all applicable state and federal laws and  regulations,  including  without  limitation  applicable  regulations  for  human exposure to RF emissions and all applicable building standards. The conditions of any permit previously issued for the eligible facility shall apply to the maximum extent permitted by federal and state law and regulations. d. Notice of Decision. Within five calendar days of the Director’s action on a wireless ROW permit application, the Director shall provide written notice to the applicant stating  the  reasons  for  approval,  conditional  approval,  or  denial  of  the  permit application.

SECTION 6.  CONDITIONS OF APPROVAL
a. Standard Conditions. All wireless ROW permits shall be subject to the following standard conditions of approval:

1. Permit Term. Each wireless ROW permit shall have a term of 10 years and shall automatically expire 10 years and one day from its issuance, unless a different term is set pursuant to a license agreement approved by the City Council.  Any  other  permit  or  approval  issued  in  connection  with  any collocation, modification, or other change to a permitted wireless facility, including  without  limitation  any  permits  or  other  approvals  deemed‐ granted or deemed‐approved under state or federal law, shall not extend the term of the permit unless expressly provided otherwise in such permit or  approval  or required  under  state  or  federal  law.  Nothing  in  this subparagraph  shall  extend  or  abridge  the  rights  of  permittee  under  any license agreement with the City or any other public agency or any private utility.

2. Permit Renewal. Not more than one year before a wireless ROW permit expires, the permittee may apply for renewal of the permit. The permittee 115
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must demonstrate that the wireless facility complies with all conditions of approval of the permit and all applicable provisions in   Municipal Code and Regulations  that  exist  at  the  time  the  renewal  decision  is  rendered.  The Director  may  modify  or  amend  the  conditions   as  may  be  necessary  or appropriate  to  ensure  compliance  with  the  Municipal  Code,  these Regulations,  or  other  applicable  law.  Upon  renewal,  the  permit  will automatically expire 10 years and one day from the date of renewal unless expressly issued for a shorter duration. Nothing in this subparagraph shall extend or abridge the rights of permittee under any license agreement with the City or any other public agency or any private utility. The provisions of this  subparagraph  may  be  waived  or  modified  by  a  license  agreement approved by the City Council.

3. Build‐Out  Period.  A  wireless  ROW  permit  will  automatically  expire  six months  from  the  approval  date  (the  “build‐out  period”)  unless  the permittee  (i)  obtains  all  other  permits  and  approvals  required  to  install, construct, and/or operate the approved wireless facility, including without limitation  any  permit  or  approval  required  by  any  federal,  state,  or  local public  agency  with  jurisdiction  over  the  subject  property,  the  support structure,  or  the  wireless  facility,  and  (ii)  begins  construction  of  the permitted  facility  within  six  months  of  the  approval  date.  The  permittee may request in writing, and the City may grant in writing, one six‐month extension if the permittee submits substantial and reliable written evidence demonstrating  justifiable  cause  for  the  extension.  If  the  build‐out  period and/or any extension period expires, the permit shall be automatically void, but  the  permittee  may  resubmit  a  complete  application,  including  all application fees, for the same or a substantially similar facility.

4. Post‐Installation Certification. Within 30 calendar days after the permittee receives  the  final  inspection  or  completes  the  construction  and/or installation of a wireless facility, the permittee shall provide the  Director with documentation that the facility has been installed and/or constructed in  compliance  with  the  approved  construction  drawings  and  photo simulations. Such documentation shall include without limitation as‐built drawings,  GIS  data,  and  site  photographs.  Post‐installation  certification shall  include  compliance  with  any  provisions  of  a  license  agreement between  the  permittee  and  the  City  relating  to  the  measurement  of  RF emissions from a wireless facility.

5. Site Maintenance. The permittee shall comply with the provisions of the most  current  editions  of  the  City’s  Building  Code,  Plumbing  Code,  and 116
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Electrical  Code;  any  applicable  construction  standards  adopted  by  the Department of Public Works; the facility’s specifications and plans; and any applicable  federal,  state,  or  local  statutes,  ordinances,  regulations, guidelines,  or  requirements.  The  permittee  shall  keep   the  site,  which includes  without  limitation  any  and  all  improvements,  equipment, structures,  access  routes,  fences,  and  landscape  features,  in  a  neat,  clean, and safe condition in accordance with the approved construction drawings and all conditions in the wireless ROW permit. The permittee shall keep the site  area  free  from  litter  and  debris  at  all  times.  The  facility  shall  be manufactured or treated to resist graffiti. The permittee,  at no cost to the City, shall monitor and abate any graffiti or other vandalism at the site.    The permittee  shall  make  reasonable  commercial  efforts  to  remove  graffiti within 72  hours  after  the  permittee  receives  notice  or  otherwise  becomes aware that such graffiti or other vandalism occurred.

6. Compliance  with  Laws.  The  permittee  shall  at  all  times  comply  with  all federal, state, and local statutes, regulations, orders, or other rules that carry the  force  of  law  applicable  to  the  permittee,  the  subject  property,  the wireless  facility,  and  any  use  or  activities  in  connection  with  the  use authorized in the wireless ROW permit (collectively, “laws”). The permittee expressly  acknowledges  and  agrees  that  this  obligation  is  intended  to  be broadly  construed  and  that  no  other  specific  requirements  in  these conditions  are  intended  to  reduce,  relieve,  or  otherwise  lessen  the permittee’s obligation to maintain compliance with all laws. No failure or omission  by  the  City  to  timely  enforce  compliance  with  any  applicable provision in the Municipal Code, these Regulations, any permit condition, or any applicable law or regulation shall be deemed to relieve, waive, or lessen the permittee’s obligation to comply in all respects with all applicable provisions in the Municipal Code, these Regulations, any permit condition, or any applicable law or regulation.

7. Construction  Activities.  Construction  shall  be  coordinated  with  other utility companies or applicants installing infrastructure in the right‐of‐way and shall be scheduled and conducted so as to minimize interference with public  use  of  the  right‐of‐way,  including  access  to  the  right‐of‐way  from private property. The permittee shall use all reasonable efforts to avoid any and  all  unreasonable,  undue,  or  unnecessary  adverse  impacts  on  nearby properties  that  may  arise  from  the  construction,  installation,  operation, modification,  maintenance,  repair,  removal,  and/or  other  activities  on  or about the site of the facility, including the public’s use of the right‐of‐way and  the  public’s  access  to  the  right‐of‐way  from  private  property.  The 117
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permittee  shall  not  perform  or  cause  or  allow  others  to  perform  any construction,  installation,  operation,  modification,  maintenance,  repair, removal, or other work that involves heavy equipment or machines except during normal construction work hours authorized by the Municipal Code.

The  restricted  work   hours  in  this  condition  will  not  prohibit  any  work required to prevent an actual, immediate harm to property or persons or any work arising from an emergency declared by the City or other state or federal  government  agency  or  official  with  authority  to  declare  an emergency within the City. The Director may issue a stop work order for any activity that violates this condition in whole or in part. The permittee agrees to fully cooperate with the City in assisting the City to achieve its accommodation obligations under the Americans with Disabilities Act, the Fair Housing Act Amendments of 1988, and other applicable laws.

8. Inspections;  Emergencies.  The  permittee  expressly  acknowledges  and agrees  that  the  City’s officers,  officials,  staff,  agents,  contractors,  or  other designees  may  enter  onto  the  site  and  inspect  the  improvements  and equipment upon reasonable  prior notice to the permittee. Notwithstanding the prior sentence, the City’s officers, officials, staff, agents, contractors, or other designees may (i) at any time inspect the facility visually or with any remote sensing equipment and (ii) may, but will not be obligated to, enter the facility without prior notice to support, repair, disable, or remove any improvements or equipment in emergencies or when such improvements or equipment threatens actual, imminent harm to property or persons.  The permittee, if present, may observe the City’s officers, officials, staff, or other designees while any such inspection or emergency access occurs.

9. Permittee’s  and  Contractor’s  Contact  Information.  Within  10  days  from the final approval, the permittee shall furnish the City with accurate and up‐to‐date  contact  information  for  a  person  responsible  for  the  wireless facility,  which  includes  without  limitation  such  person’s  full  name,  title, direct  telephone  number,  mailing  address,  and  email  address.  The permittee shall keep such contact information up‐to‐date at all times and shall promptly provide the City with updated contact information if either the  responsible  person  or  such  person’s  contact  information changes.  In addition,  before  the  City  issues  any  permit  required  to  commence construction, the permittee shall furnish the City with accurate and up‐to‐ date contact information for the contractor responsible for the construction of the facility, including without limitation such person’s full name, title, direct telephone number, mailing address, and email address. 118
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10. Performance  Bond.  Before  the  City  issues  any  permit  required  to commence construction in connection with the permit, the permittee shall post  a  performance  bond  from  a  surety  and  in  a  form  acceptable  to  the Director  in  an  amount  reasonably  necessary  to  cover  the  cost  to  remove, store,  and/or  dispose  of  the  improvements  and  restore  all  affected  areas based on a written estimate from a qualified contractor with experience in wireless  facility  removal.  The  written  estimate  must  include  the  cost  to remove,  reasonably  store,  and/or  dispose  of  all  equipment  and  other improvements, including without limitation all antennas,  radios, batteries, generators,  utilities,  cabinets,  mounts,  brackets,  hardware,  cables,  wires, conduits,  structures,  shelters,  towers,  poles,  footings,  and  foundations, whether  above  ground  or  below  ground,  constructed  or  installed  in connection with the wireless facility, plus the cost to completely restore any areas affected by the removal work to a standard compliant with applicable laws.  In  establishing  or  adjusting  the  bond  amount  required  under  this condition,  the  Director  shall  take  into  consideration  any  information provided by the permittee regarding the cost to remove, reasonably store, and/or  dispose  of  the  wireless  facility  to  a  standard  compliant  with applicable laws. The performance bond shall expressly survive the duration of the permit term to the extent required to effectuate a complete removal of the subject wireless facility in accordance with this condition.

11. Landscaping.  All  landscaping  shall  comply  with  the  requirements  of Section 8(e) of the Regulations. The permittee shall replace any landscape features damaged   or displaced by the construction, installation, operation, maintenance,  or  other  work  performed  by  the  permittee  or  at  the permittee’s direction on or about the facility.

12. Trenching  and  Excavation.  Any  excavation  and/or  trenching  activities shall not disturb   the root systems of trees measuring 24 inches or more in diameter. Protective fencing, consistent with City Standard Details, should be  installed  around  street  trees  within  or  adjacent  to  the  work  area  to prevent  damage  to  branches,  trunks,  or  root  systems.  If  any  cultural resources  are  discovered  during  excavation,  trenching,  or  other construction activities, work shall be stopped immediately, and the Director of Community Development shall be notified. Directional boring should be used instead of trenching whenever possible to minimize interference with vehicular traffic and may be required by the City when working in streets that  have  been  recently  resurfaced  or  resealed.  When  trenching  is necessary,  all  trenches  shall  be  covered  at  the  end  of  each  workday,  in compliance with City standards and policies regarding trench plates. The 119
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total time that a trench may remain open in any segment of the road system should  not  exceed  one  week  unless  a  longer  time  period  is  expressly authorized by the Director.

13. Construction Hours and Noise Control. Noise‐producing site preparation and construction activities shall comply with Municipal Code Section 10.48 and any additional conditions of approval. All trucks and equipment shall use  the  best  available  noise  control  techniques  and  equipment  including improved  mufflers,  intake  silencers,  ducts,  engine  enclosures,  and  noise‐ reducing shields or shrouds. Impact tools such as jackhammers, pavement breakers,  and  noise  drills  shall  be  hydraulically  or  electrically  powered wherever  feasible  to  avoid  noise  associated  with  compressed  air  exhaust from  pneumatically  powered  tools.  When  the  use  of  pneumatic  tools  is unavoidable,  an  exhaust  muffler  shall  be  used  on  the  compressed  air exhaust to lower noise levels. External jackets shall be used on tools where feasible  to  achieve  noise  reductions.  To  the  extent  feasible,  quieter procedures,  such  as  drilling  instead  of  jack  hammering,  shall  be  used.

Stationary noise sources shall be located away from sensitive receptors to the  extent  feasible.  If  location  within  25  feet  of  homes,  schools, neighborhood  parks,  or  retail  businesses  is  necessary,  stationery  noise sources  shall  be  muffled  and  enclosed  with  temporary  sheds,  unless permitted  otherwise  by  the  Director  of  Public  Works.  Trucks  and  other vehicles  should  not  be  permitted  to  idle  when  waiting  at  or  near  the construction site.

14. Dust and Stormwater Control. Construction sites shall be watered at least twice  daily  if  necessary  to  control  dust  caused  by  site  preparation  and construction  activities.  Watering  intervals  shall  be  increased  whenever wind  speeds  exceed  15  miles  per  hour,  or  as  necessary  to  control  dust.

Where feasible, reclaimed water shall be used for this purpose. All trucks hauling  soil,  sand,  paving  materials,  and  other  loose  materials  shall  be covered or required to maintain at least two feet of space between the top of the load and the top of the trailer. Streets shall be swept at the end of each workday  if  soil,  sand,  or  other  material  has  been  carried  onto  adjacent paved  streets  or  sidewalks.  When  feasible,  streets  shall  be  swept  using reclaimed water. Best Management Practices shall be used to prevent oil, dirt,  or  other  materials  from  construction  equipment  or  activity  from washing  into  the  City  storm drainage system. Water discharge resulting from  both  construction  and  underground  facility  drainage  shall  comply with  National  Pollutant  Discharge  Elimination    System  (NPDES) regulations.
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15. Cost Reimbursement. The permittee acknowledges and agrees that (i) the permittee’s  request  for  authorization  to  construct,  install,  and/or  operate the wireless facility will cause the City to incur costs and expenses; (ii) the permittee shall be responsible to reimburse the City for all costs incurred in connection  with  the  permit,  including  without  limitation  costs  related  to application  review,  permit  issuance,  site  inspection,  and  any  other  costs reasonably  related  to  or  caused  by  the  request  for  authorization  to construct, install, and/or operate the wireless facility; (iii) any application fees required for the application may not   cover all such reimbursable costs and that the permittee shall have the obligation to reimburse the City for all such costs 10 days after receipt of a written demand for reimbursement  and reasonable  documentation  to  support  such  costs;  and  (iv)  the  City  shall have  the  right  to  withhold  any  permits  or  other  approvals  in  connection with the wireless facility until and unless any outstanding costs have been reimbursed to the City by the permittee.

16. Rearrangement and Relocation. The permittee acknowledges that the City, in its sole discretion and at any time, may (i) change any street grade, width or location; (ii) add, remove, or otherwise change any improvements in, on, under, or along any street owned by the City or any other public agency, including  without  limitation  any  sewers,  storm  drains,  conduits,  pipes, vaults, boxes, cabinets, poles, and utility systems for gas, water, electric, or telecommunications;  and/or  (iii)  perform  any  other  work  deemed necessary, useful, or desirable by the City (collectively, “City work”). The City reserves the rights to do any and all City work without any admission on its part that  the  City  would  not  have  such  rights  without  the  express reservation in the wireless ROW permit. If the Director determines that any City  work  will  require  the  wireless facility to be rearranged, relocated,  or removed, the permittee shall at its sole cost and expense do or cause to be done all things necessary to commence such rearrangement, relocation, or removal, within 60 days of written request to do so and diligently prosecute such  work  to  completion,  subject  to  City’s  reasonable  cooperation  with regards to permitting and/or licensing approvals. If the permittee fails or refuses  to  either  permanently  or  temporarily  commence  to  rearrange, relocate, or remove the wireless facility within 60 days after receiving notice from  the  Director,  the  City  may  (but  will  not  be  obligated  to)  cause  the rearrangement, relocation, or removal to be performed at the permittee’s sole cost and expense. The City may exercise its rights to rearrange, relocate, or remove the permittee’s wireless facility without prior notice to permittee when the Director determines that City work is immediately necessary to 121
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protect public health, safety or convenience. The permittee shall reimburse the City for all costs and expenses in connection with such work within 10 days after receiving a written demand for reimbursement and reasonable documentation to support such costs and expenses.

17. Reserved.

18. Electric  Meters.  The  permittee  shall  comply  with  all  electric  utility requirements  for  electric  meters  and  enclosures,  including  making  any necessary  upgrades  and/or  modifications  to  electrical  facilities  at  the permittee’s expense. The permittee shall obtain all required permits for the upgrade or modification of electric meters, enclosures, wiring, and/or other equipment and shall restore any affected areas to its original condition that existed prior to installation of the equipment. The permittee shall work to ensure  all  electric  meters  are  screened  from  public  view  or  shall  provide written  evidence  demonstrating  why  screening  of  an  electric  meter  is infeasible. The Director may in their discretion require modifications to the application materials to better disguise the meter or otherwise hide it from view.

19. Insurance.  The  permittee  shall  secure  and  maintain  commercial  general liability insurance, including bodily injury and property damage, with limits of $2,000,000 per occurrence and $4,000,000 in the aggregate, or as otherwise established by agreement, and shall have coverage at least as broad as the Insurance Service Office (ISO) Form No. CG 0001 or its successor; provided, however,  that  the  Director  may  consider  proof  of  adequate  insurance sufficient  to  satisfy  the  requirements  of  any  license  agreement  between permittee and the City as proof of compliance with this condition. The City, the  City  Council,  and  the  City’s  boards,  commissions,  officers,  and employees shall be included as an additional insureds under the permittee’s policy.

20. Indemnification. The permittee shall indemnify, defend, protect, and hold harmless the City, the City Council, and the City’s commission members, officers,  and  employees  from  and  against  any  and  all  claims,  demands, losses,  damages,  liabilities,  fines,  charges,  penalties,  administrative  and judicial proceedings, orders, judgments, all costs and expenses (collectively, “claims”)  incurred  in  connection  with  activities  authorized  under  the wireless ROW permit or in connection with the construction, operation, or maintenance of the wireless facility, except to the extent that any such claim arises solely from the negligence or willful misconduct of the City, the City Council, or the City’s commission members, officers, and employees. In the 122
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event the City becomes aware of any claims, the City will use best efforts to promptly  notify  the  permittee  and  the  private  property  owner  (if applicable)  and  shall  reasonably  cooperate  in  the  defense.  The  permittee expressly  acknowledges  and  agrees  that  the  City  shall  have  the  right  to approve,  which  approval  shall  not  be  unreasonably  withheld,  the  legal counsel  providing  the  City’s  defense,  and  the  property  owner  and/or permittee (as applicable) shall promptly  reimburse the City for any costs and expenses directly and necessarily incurred by the City in the course of the  defense.  The  permittee  expressly  acknowledges  and  agrees  that  the permittee’s indemnification obligations under this condition are a material consideration that motivates the City to approve any wireless ROW permit and  that  such  indemnification  obligations  will  survive  the  expiration, revocation, or other termination of the wireless ROW permit.

21. Truthful and Accurate Statements. The permittee acknowledges that the City’s approval relies on the written and/or  oral statements by permittee and/or persons authorized to act on permittee’s behalf. In any matter before the City in connection with the wireless ROW permit or the infrastructure approved  under  the  permit,  neither  the  permittee  nor  any  person authorized  to  act  on  permittee’s  behalf  shall,  in  any  written  or  oral statement, recklessly or intentionally provide material factual information that  is  incorrect  or  misleading  or  intentionally  or  recklessly  omit  any material  information  necessary  to  prevent  any  material  factual  statement from being incorrect or misleading. Failure to comply with this paragraph may result in permit revocation and other enforcement action under these Regulations or the Municipal Code.

22. Permit  Revocation.  Wireless  ROW  permits  may  be  subject  to  revocation under  Municipal  Code  Section  14.30.080(A).  The  Director  may  initiate revocation  proceedings  when  the  Director  determines  that  a  wireless facility  is  not  in  compliance  with  any  applicable  law,  including  without limitation  the  conditions  of  any  permit  issued  in  connection  with  the construction,  operation,  or  maintenance  of  the  facility.  The  Director  shall provide the permittee with written notice identifying (i) the facility; (ii) the violation(s) to be corrected; and (iii) the timeframe in which the permittee must  correct  such  violation(s),  and  shall  notify  the  permittee  that,  in addition to all other rights and remedies the City may pursue, the City may initiate revocation proceedings for failure to correct such violation(s). The Director may revoke a permit if said violation(s) are not corrected within 30 days  of  the  date  of  the  notice,  or  within  the  timeframe  to  correct  such violation(s)  stated  in  the  notice,  whichever  is  longer.  The  permittee  may 123
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appeal the decision of the Director to the City Manager within 10 days of service of the decision via first class mail. If a timely and complete request for appeal is submitted, the City Manager shall conduct an administrative hearing  within  30  days  of  receipt  of  the  appeal.  The  City  Manager  may decide the issues presented de novo. The City Manager’s decision following the hearing shall be in writing, shall explain the basis for the decision, and shall be served upon the permittee by first class mail, to the address stated on the request for appeal form. The written decision of the City Manager shall be the final decision of the City effective on the date of mailing.

23. Record  Retention.  The  permittee  shall  retain  all  records  related  to  the construction,  operation,  and  maintenance  of  the  wireless  facility throughout the permit term, including without limitation the wireless ROW permit  application,  the  wireless  ROW  permit,  the  approved  plans  and photo  simulations,  any  RF  calculations  and  RF  testing  reports,  and  any other  permits,  approvals,  memoranda,  documents,  papers,  and  other correspondence  entered  into  the  public  record  in  connection  with  the wireless  ROW  permit  or  wireless  facility  (collectively,  “records”).  If  the permittee does not maintain such records as required by this condition, any ambiguities  or  uncertainties  that  would  be  resolved  by  inspecting  the missing records will be construed against the permittee. The requirements in this condition shall not be construed to create any obligation to create or prepare any records not otherwise required to be created or prepared by these Regulations or other applicable laws or regulations. Compliance with the requirements in this condition shall not excuse the permittee from any other  similar  record‐retention  obligations  under  other  applicable  laws  or regulations.

24. Lessee/Operator Bound. Any lessee of the permittee and/or any operator of an antenna or other equipment installed at the facility shall be bound by all appliable conditions of the wireless ROW permit.  Any failure of such lessee  and/or  operator  to  comply  with  all  appliable  conditions  of  the wireless ROW permit shall be deemed to be permittee’s failure.

25. Successors and Assigns. The conditions, covenants,  promises, and terms contained in the wireless ROW permit shall bind and inure to the benefit of the City and permittee and their respective successors and assigns. Prior to any voluntary assignment or assumption of rights or obligations under the permit, the permittee shall notify the City in writing of the assignment or assumption and shall provide all contact information required pursuant to these Regulations.
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b. Right  to  Modify  Permit.  The  City  expressly  reserves  the  right  to  review  and modify the conditions of the wireless permit in the event of any change in federal law  that  expands  the  City’s  authority  with  respect   to  the  placement,  design,  or operation of the wireless facility, and otherwise authorizes the City to modify the permit and related conditions. In the event of any such change in law, the Director may take actions consistent with the amended law. The permittee shall be entitled to notice and an opportunity to be heard prior to any changes made to the permit or  conditions  authorized  by  any  such  changes  to  federal  law.  Nothing  in  this paragraph shall be construed to limit any vested right conferred to the permittee under state or federal law.
c. Special Conditions. The Director may modify, add, or remove conditions to any wireless ROW permit as they deem necessary or appropriate to (1) protect and/or promote the public health, safety, and welfare; (2) tailor the standard conditions in paragraph (a) of this Section to the particular facts and circumstances associated with  the  deployment  of  a  wireless  facility;  and/or  (3)  ensure  that  the  proposed deployment  complies  with  the  Municipal  Code,  the  Regulations,  generally applicable  health  and  safety  requirements,  and/or  any  other  applicable  laws  or regulations. As required by applicable FCC regulations, the Director shall ensure that any different conditions applied to wireless facilities are no more burdensome than those applied to other similarly situated infrastructure deployments.

SECTION 7.  LOCATION STANDARDS
a. Location  Preferences.  The  preferred  locations  for  wireless  facilities  installed  in public rights‐of‐way,   ordered from most preferred to least preferred, are set forth as follows:

1. Locations  where  collocation  of  equipment  with  existing  wireless  facilities  is feasible within preferred facility tiers 2 through 7.

2. Locations within mixed use or non‐residential districts.

3. Locations within residential districts on or along boulevards (arterials), as shown on the circulation network of the General Plan.

4. Locations  within  residential  districts  on  or  along  avenues  designated  as major collector streets, as shown on the circulation network of the General Plan.

5. Locations  within  residential  districts  on  or  along  avenues  designated  as minor collector streets, as shown on the circulation network of the General Plan.
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6. Other locations within residential districts.

7. Any location within 1,000 feet of an existing or proposed wireless facility serving the same carrier and/or network.

8. Any  location  within  100  feet  of  a  property  that  is  eligible  for  protection under the State Public Resources Code Section 5020.1(j).

9. Any location within 25 feet of an occupied structure, residential dwellings, or schools.

10. New standalone poles that serve only the wireless facility and which do not house City owned streetlights or other publicly owned facilities.

11. Installations on wooden utility poles.

12. Any location where strand‐mounted equipment of any kind is proposed.

If  more  than  one  location  qualifies  as  the  most  preferred  location  under subparagraphs  (2)‐(6),  the  most  preferred  location  shall  be  the  location  that  is furthest from any occupied residential unit. Except as provided in Section 7(b), no wireless facility may be installed at a location within 1,000 feet of an existing or proposed wireless facility serving the same carrier and/or network. b. Findings for Installation in a Less‐Preferred Location. A wireless facility shall be installed at the most‐preferred location within 500 feet of the proposed location consistent with Section 7a, and shall be located at least 1,000 feet from any existing or proposed wireless facility serving the same carrier and/or network unless (1) the  applicant  demonstrates  that  installation  of  the  facility  at  a  less  preferred location  is  required  by  applicable  state  or  federal  law,  or  (2)  the  Director determines based on clear and convincing evidence that installation of the facility at a less‐preferred location is necessary to protect public health, safety, or welfare, based on specific characteristics of the location of the proposed facility, or (3) any other more preferred location is deemed technically infeasible. At the request of the Director, the applicant shall provide signal strength analyses, coverage maps, and/or an analysis of preferred site locations in support of any request to install a wireless facility at a less‐preferred location under this subparagraph. c. Prohibited  Support  Structures. Wireless  facilities  shall not  be  permitted  on  the following support structures:

1. Decorative poles (including historic or ornamental streetlight poles).

2. Traffic signal poles, mast arms, cabinets, or related devices or structures. 126
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3. New,  non‐replacement  wood  poles,  or  any  utility  pole  scheduled  for removal or relocation within 24 months from the time the Director acts on the wireless ROW permit application.
d. Encroachments  Onto  or  Over  Private  Property.  No  antennas,  accessory equipment, or other improvements may encroach onto or over any private or other property  outside  the  public  right‐of‐way  without  the  property  owner’s  written consent and property owner’s provision  of written waiver that releases, waives and holds harmless City from any injury to property or persons associated with such encroachment into or onto private property.
e. No Interference with Other Uses. Wireless facilities and any associated antennas, accessory equipment, or improvements shall not be located in any place or manner that would physically interfere with or impede any of the following:

1. The view of any traffic sign, streetlight, or other traffic control device or any other view lines necessary for the safety of vehicles, bicycles, or pedestrians.

2. Worker  access  to  any  above  ground  or  underground  infrastructure  for traffic  control,  streetlights,  or  public  transportation,  including  without limitation any curb control sign, vehicular traffic sign or signal, pedestrian traffic sign or signal, or barricade reflector.

3. Access  to  any  public  transportation  vehicles,  shelters,  street  furniture,  or other improvements at any public transportation stop.

4. Worker access to above ground or   underground infrastructure owned or operated by any public or private utility agency.

5. Access to any fire hydrant, water valve, or water main.

6. Access  to  any  doors,  gates,  passage  doors,  stoops,  or  other  ingress  and egress points to any building appurtenant to the right‐of‐way.

7. Access to wastewater stations.

8. Access to any fire escape or other ingress or egress for fire safety purposes.

9. Any  other  similar  service  or  facility  that  benefits  the  City  or  the  health, safety, or welfare of its residents.
f. Additional Placement Requirements. In addition to the other requirements of this Section  7,  the  Director  shall  consider  the  following  criteria  in  determining  the placement of a wireless facility.

1. The facility should be placed on existing structures where feasible. 127
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2. The facility should be placed as close as possible to the property corners or the property line   between two parcels that abut the public right‐of‐way.

3. The  facility  should  not  be  placed  in  front  of  the  primary  entrance  to  a residence or retail business or at any other location where it would unduly interfere with the operation of a business, including blocking views of the entrance or display windows.

4. The facility should not be placed within any sight distance triangles at any intersections,  street corners,  driveways,  and/or  other  points  of  ingress  or egress, unless the facility fully complies with site distance standards.

5. The facility should not be placed in any location that obstructs illumination patterns for existing   streetlights.
g. Replacement Poles. All replacement poles shall be (1) located in the same position, or as close to the removed pole as possible; (2) aligned with the other existing poles along the public rights‐of‐way; and (3) substantially similar in height and width to the existing pole and compliant with all applicable standards and specifications promulgated by the Director.

SECTION 8.  DESIGN STANDARDS
a. Compliance with Health and Safety Regulations. All wireless facilities shall be designed, constructed, operated, and maintained in compliance with all generally applicable  health  and  safety  regulations,  including  without  limitation  all applicable regulations for human exposure to RF emissions. b. Finishes. All exterior surfaces shall be painted, colored, and/or wrapped in flat, non‐reflective hues that match the underlying support structure or blend with the primary background. All surfaces shall be treated with graffiti‐resistant sealant.

All finishes shall be subject to the Director’s prior approval. c. Noise. Wireless facilities shall comply with all applicable noise control standards and regulations in the Municipal Code Chapter 10.48 and shall not exceed, either on  an  individual  or  cumulative  basis,  the  noise  limit  in  the  applicable  district.

Backup  generators  shall  be  operated  during  periods  of  power  outages  or  for testing only and shall not be tested on weekends, holidays, or between the hours of 5:00 p.m. and 9:00 a.m.
d. Lights.  All  lights  and  light  fixtures  must  be  aimed  and  shielded  so  that  their illumination effects are directed downwards and confined within the public right‐ of‐way in a manner consistent with all standards and specifications promulgated by the Director. All antennas, accessory equipment, and other improvements with 128
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indicator or status lights must be installed in locations and within enclosures that mitigate illumination impacts visible from publicly accessible areas. e. Trees  and  Landscaping.  Wireless  facilities  may  not  remove  or  displace  any existing tree or landscape features without the prior approval of the Director.  Each removed  or  displaced  tree  or  landscaping  feature  must  be  replaced  by  trees  or landscape features approved by the Director and consistent with Department of Community  Development  landscaping  requirements  or  Department  of  Public Works  requirements,  whichever  is  applicable.  Any  replacement  tree  must  be substantially the same size as the removed or a displaced tree unless approved by the  Director.  The  permittee  shall  at  all  times  be  responsible  to  maintain  any replacement landscape features.
f. Signs  and  Advertisements.  All  wireless  facilities  that  involve  RF  transmitters must include signage that, consistent with applicable state and federal regulatory requirements,  accurately  identifies  the  facility  owner/operator,  the owner/operator’s site name or identification number, and a toll‐free number to the owner/operator’s network operations center. Wireless facilities may not bear any other  signage,  logos,  or  advertisements  unless  expressly  approved  by  the  City, required by law, or recommended under FCC or other United States governmental agencies for compliance with RF emissions regulations. Signage shall be no larger than 6‐inches by 6‐inches unless required to be larger by law. g. Site  Security  Measures.  Wireless  facilities  may  incorporate  reasonable  and appropriate  site  security  measures,  such   as  locks  and  anti‐climbing  devices,  to prevent unauthorized access, theft, or vandalism.  The Director shall not approve any  barbed  wire,  razor  ribbon,  electrified  fences,  or  any  similarly  dangerous security measures.
h. Shrouding.  All  antennas  and  associated  cables,  jumpers,  wires,  mounts,  masts, brackets, and other connectors and hardware shall be installed within a shroud or radome unless shrouding is not feasible. For pole‐top antennas, the shroud must match published City standards for size. The antenna shall be finished in a flat, non‐reflective color to match the underlying support structure. i. Antenna Volume. If shrouding  pursuant to Paragraph (h) of this Section is  not feasible,  each  individual  antenna  associated  with  a  wireless  facility  shall  not exceed  three  cubic  feet  in  volume.  The  cumulative  volume  for  all  unshrouded antennas at a wireless facility shall  not exceed (1) three cubic feet in residential districts or (2) six cubic feet in nonresidential districts. 129
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j. Overall Height. No antenna may extend more than five and one‐half feet above the  support  structure,  plus  any  minimum  separation  between  the  antenna  and other pole   attachments required by applicable health and safety regulations. k. Horizontal Projection. Horizontal projections are prohibited except where other designs  are  not  feasible.  Side‐mounted  antennas,  where  permitted,  shall  not project (1) more than 24 inches from the support structure unless a greater distance is required to comply with legal requirements imposed by the CPUC; (2) over any roadway  used  for  vehicular  travel;  or  (3)  over  any  abutting  private  property without written authorization of the property owner.
l. Accessory  Equipment  Volume.  The  cumulative  volume  for  all  accessory equipment  at  a  single  wireless  facility  shall  not  exceed  (1)  nine  cubic  feet  in residential  districts  or  (2)  12  cubic  feet  in  nonresidential  districts.  The  volume limits in this subsection do not apply to any undergrounded accessory    equipment. m. Undergrounded Accessory Equipment.

1. Where  Required.  Accessory  equipment  (other  than  any  electric  meter  or emergency  disconnect  switch  when  required  by  the  electrical  provider) shall be placed underground when proposed in any underground district.

The  Director  may  waive  the  requirement  to  underground  accessory equipment if the total volume of accessory equipment is less than 9 cubic feet and the location and design of wireless facility otherwise complies with the requirements of Sections 7 and 8.

2. Vaults.  All  undergrounded  accessory  equipment  must  be  installed  in  an environmentally  controlled  vault  that  is  load‐rated  to  meet  applicable standards  and  specifications.  Underground  vaults  located  beneath  a sidewalk must be constructed with a slip‐resistant cover. Vents for airflow shall be flush‐to‐grade when placed within the sidewalk. All vault lids shall be constructed from materials rated for heavy traffic and acceptable to the Director. Only non‐toxic sealants may be used.
n. Pole‐Mounted Accessory Equipment.

1. Preferred  Concealment  Techniques.  Applicants  shall  place  pole‐mounted accessory equipment in the least conspicuous position on the proposed pole and at the proposed location. All above ground wires and cables   shall be installed within the interior of the pole or radome unless it is not feasible to do  so.  If  pole‐mounted  accessory  equipment  must  be  installed  on  the exterior of the pole, the equipment shall be concealed behind street, traffic, 130
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or  other  existing  signs  to  the  extent  that  such  installation  complies  with applicable public health and safety regulations.

2. Orientation. Unless placed behind a street sign or some other concealment that  dictates  the  equipment  orientation  on  the  pole,  pole‐mounted accessory equipment should be oriented away from prominent views and shall  not  substantially  obstruct  a  view  from  the  primary  living  area  of  a residence (e.g., oriented toward the street).

3. Horizontal Projection.  Pole‐mounted  accessory  equipment  shall not project (i) more  than  24  inches  from  the  pole  surface  unless a  greater  distance  is required to comply with legal requirements imposed by the CPUC; (ii) over any  roadway     used  for  vehicular  travel;  or  (iii)  over  any  abutting  private property without the written consent of the property owner and property owner’s  provision  of  written  waiver  that  releases,  waives  and  holds harmless City from any injury to property or persons associated with such encroachment  into  or  onto  private  property.  All  pole‐mounted  accessory equipment shall be mounted flush to the pole surface. If applicable state or federal  laws  or  regulations  preclude  flush‐mounted  equipment,  the separation gap between the pole and the accessory equipment shall be no greater than required to comply with such laws or regulations and shall be concealed to the Director’s satisfaction.

4. Minimum  Vertical  Clearance.  The  lowest  point  on  any  pole‐mounted accessory equipment shall be at least eight feet above ground level adjacent to  the  pole  unless  applicable  state  or  federal  law  or  regulations  impose  a different  requirement.  If  applicable  laws  or  regulations  require  any  pole‐ mounted accessory equipment component to be placed less than eight feet above ground level, the clearance from ground level shall   be no less than required to comply with such laws or regulations.
o. Ground‐Mounted or Base‐Mounted Accessory Equipment

1. Placement  of  Ground‐Mounted  Equipment.  Ground‐mounted  equipment  is prohibited  unless  approved  by  the  Director.   Any  approved  ground‐ mounted  equipment  cabinets  shall  be  placed  six  inches  behind  the sidewalk, at least two feet from the curb, and two feet from driveway and curb  edges.  Pedestals  must  be  at  least  three  feet  from  fire  hydrants.

Installations must leave a minimum horizontal clear space for the path of travel of at least six feet, unless otherwise approved by the Director. The Director may require more clear space for travel in heavily used commercial areas  to  provide  sufficient  room  for  pedestrian  traffic.  On  arterial  streets 131
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outside  underground  districts,  proposed  ground‐mounted  accessory equipment  should  be  completely  shrouded  or  placed  in  a  cabinet substantially similar in appearance to existing ground‐mounted accessory equipment  cabinets.  On  non‐arterial  streets,  the  preferred  means  of concealment of ground‐mounted facilities are as follows:
(i) Within a landscaped parkway, median or similar location, behind or among new or existing landscape features and painted or wrapped in flat, natural colors to blend with landscape features. (ii) If landscaping concealment is not feasible, disguised as other street furniture  adjacent  to  the  support  structure,  such  as,  for  example, mailboxes, benches, trash cans, or information kiosks.

2. Ground‐Mounted  Equipment.  No  ground‐mounted  accessory  equipment cabinets will be permitted.

3. Fire Protection. The exterior walls and roof covering of all ground‐mounted accessory equipment cabinets and equipment shelters shall be constructed of  materials   rated  as  nonflammable  under  the  Uniform  Building  Code.

Openings  in  all  above  ground  equipment  shelters  and  cabinets  shall  be protected against penetration by fire and windblown embers to the extent feasible.
p. Strand‐Mounted  Wireless  Facilities.  Strand‐mounted  wireless  facilities  are prohibited unless approved by the Director. Where permitted, no more than one strand‐mounted wireless facility may be installed (1) on any single span between two poles or (2) directly   adjacent to any single pole. The Director shall not approve any  ground‐mounted  equipment  in  connection  with  a  strand‐mounted  wireless facility unless the ground‐mounted equipment consists of a remote power source used  to  power  multiple  strand‐mounted  wireless  facilities.  Strand‐mounted wireless facilities shall not exceed one cubic foot in total volume. All equipment and other improvements associated with a strand‐mounted wireless facility must comply  with  all  applicable  health  and  safety  regulations.  Any  accessory equipment mounted on the pole shall be finished to match the underlying pole. “Snowshoes” and other spooled fiber or cables are prohibited, unless approved by the Director.
q. Utilities Serving Wireless Facilities.

1. Overhead  Lines.  The  Director  shall  not  approve  any  new  overhead  utility lines in underground districts. In areas with existing overhead lines, new communication  lines  shall  be  “overlashed”  with  existing  communication 132
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lines to the maximum extent feasible. No new overhead utility lines shall be permitted  to  traverse  any  roadway  used  for  vehicular  transit.  Existing overhead  lines  that  serve  a  City  streetlight  pole  proposed  to  support  a wireless  facility  shall  be  placed  underground  with  the  installation  of  the facility.

2. Vertical Cable Risers. All cables, wires, and other connectors must be routed through conduits within the pole or other support structure, and all conduit attachments,  cables, wires,  and other  connectors  must  be concealed  from public view.   To the extent that cables, wires, or other connectors cannot be routed  through  the  pole,  the  applicant  shall  route  them  through  a  single external conduit or shroud that has been finished to match the underlying pole.

3. Spools  and  Coils.  Excess  fiber  or  cable  shall  not  be  spooled,  coiled,  or otherwise  stored  on  the  pole  outside  equipment  cabinets,  vaults,  or shrouds. Fiber or cable placement on existing poles shall have a     minimum safety  slack  for  sway  and  wind.  Looped  fiber  storage  for  future  use  is prohibited.

4. Electric Meters. Wireless facilities shall use flat‐rate electric service or other method that obviates the need for a separate above‐grade electric meter. If flat‐rate  service  is  not  available,  applicants  may  install  a  shrouded  smart meter.  If  a  ground‐mounted  equipment  cabinet  is  authorized  by  the Director,  an  electric  meter  may  be  integrated  with  and  recessed  into  the cabinet. Separate ground‐mounted electric meter pedestals are prohibited unless they are required by the electric service provider. r. Existing  Conduit  or  Circuits.  The  Director  may  condition  the  issuance  of  a wireless ROW permit to require the use of existing vaults, utility holes, conduits, ducts,  manholes,  electric  circuits,  and/or  other  similar  facilities  whenever available. Access to any conduit and/or circuits owned by the   City shall be subject to  the  Director’s  prior  written  approval,  which  the  Director  may  withhold  or condition  as  the  Director  deems  necessary  or  appropriate  to  protect  the  City’s infrastructure, to prevent interference with the City’s municipal functions, and to protect public health and safety.
s. Alternative  Design  Standards.  An  applicant  may  propose  alternative  design standards, which may be considered by the Director on a case‐by‐case basis. The Director  may  approve  an  alternative  design  standard  only  if  (1)  the  applicant demonstrates that strict application of the design standards in this Section 8 would conflict  with  applicable  state  or  federal  law  or  regulations,  or  (2)  the  Director 133
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determines based on clear and convincing evidence that a variance from the design standards set forth in this Section 8 is necessary to protect public health, safety, or welfare,  based  on  specific  characteristics  of  the  proposed  facility.  Any  variance from the design standards set forth in this Section 8 shall be allowed only to the extent necessary to comply with state or federal law or regulations or to protect public health, safety, or welfare.
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CITY OF CUPERTINO REGULATIONS FOR CONSTRUCTION, OPERATION, AND MAINTENANCE  OF SMALL  WIRELESS  FACILITIES  IN  THE PUBLIC  RIGHT  OF WAY (MUNICIPAL CODE CHAPTER 14.30)
SECTION 1.     PURPOSE AND INTENT
The  City  of  Cupertino  (“City”)  adopts  these  wireless  regulations  applicable  to  small wireless facilities (“Regulations”) to establish reasonable, uniform, and comprehensive standards and procedures for the implementation of Municipal Code Chapter 14.30. The standards and procedures set forth in these Regulations should be applied to protect and promote public health, safety, and welfare and balance the benefits that flow from robust, advanced wireless services with the City’s local values, which include without limitation the aesthetic character of the City, its neighborhoods, and community. The Regulations are  intended  to  establish  regulations  and  standards  for  small  wireless  facilities  unless specifically prohibited by applicable law.

SECTION 2.  DEFINITIONS
The definitions in this Section 2 are applicable to the terms, phrases, and words of these Regulations.  Undefined  terms,  phrases,  or  words  will  have  the  meanings  assigned  to them in the Municipal Code or 47 U.S.C. § 153, or if not defined in either therein, will have their ordinary meanings. If any definition assigned to any term, phrase, or word in this Section  2  conflicts  with  any  federal  or  state‐mandated  definition,  the  federal  or  state‐ mandated definition will control.
“Accessory equipment” means equipment other than antennas used in connection with a small wireless facility and includes “transmission equipment” as defined by the FCC in 47 C.F.R. § 1.6100(b)(8).
“Antenna” means the same as defined by the FCC in 47 C.F.R. § 1.6002(b). “Collocation” means the same as defined by the FCC in 47 C.F.R. § 1.6002(g). “CPUC” means the California Public Utilities Commission established in the California Constitution, Article XII, § 5, or its duly appointed successor agency. “Decorative  pole”  means  any  pole  that  includes  decorative  or  ornamental  features, design elements and/or materials intended to enhance the appearance of the pole or the right‐of‐way in which the pole is located.
“Director” means the Director of Public Works or their designee. “Eligible  facilities  request”  means  the  same  as  defined  by  the  FCC  in  47  C.F.R. § 1.6100(b)(3).
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“FCC” means the Federal Communications Commission or its duly appointed successor agency.
“FCC Shot Clock” means the FCC’s presumptively reasonable time frame, accounting for  any  tolling  or  voluntary  extension,  or  unusual  circumstances  justifying  additional time, within which the City generally must act on a duly filed request for authorization in connection with a personal wireless service facility, as such time frame is defined by the   FCC. For small wireless facilities, the FCC Shot Clock is 60 days for collocations and 90 days for new structures.
“OTARD”  means  an  “over‐the‐air  reception  device”  and  includes  all  antennas  and antenna supports covered by 47 C.F.R. § 1.4000(a)(1).
“Personal wireless services” means the same as defined in 47 U.S.C. § 332(c)(7)(C)(i). “Personal  wireless  service  facilities”  means  the  same  as  defined  in  47  U.S.C. § 332(c)(7)(C)(i).
“Public right‐of‐way” or “right‐of‐way” means the same as defined in Municipal Code Section 14.30.020C(9).
“RF” means radio frequency or electromagnetic waves used for wireless communication. “Shot clock days” means calendar days counted toward the presumptively reasonable time under the applicable FCC Shot Clock. The term “shot clock days” does not include any calendar days on which the FCC Shot Clock is tolled due to incompleteness or other authorized pauses.
“Small wireless facility” or “small wireless facilities” means the same as defined by the FCC in 47 C.F.R. §    1.6002(l).
“Support structure” means a “structure” as defined by the FCC in 47 C.F.R. § 1.6002(m). “Underground district” means any area in the City within which overhead wires, cables, cabinets, and associated overhead equipment, appurtenances, and other improvements are either (1) prohibited by ordinance, resolution, or other applicable law; (2) scheduled to be relocated underground within 18 months from the time an application is submitted; or (3) primarily located underground at the time an application is submitted. “Wireless facility” or “facility” means small wireless facility and the same as defined in Municipal Code Section 14.30.020C(11).
“Wireless ROW permit” or “Small Cell Facility Encroachment Permit” means the same as defined in Municipal Code Section 14.30.020C(13).

SECTION 3.  APPLICABILITY
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a. Wireless  Facilities.  Except  as  expressly  provided  otherwise,  the  provisions  in these  Regulations  shall  be  applicable  to  all  applications  and  requests  for authorization to construct, install, attach, operate, collocate, modify, reconstruct, relocate,  remove,  or  otherwise  deploy  small  wireless  facilities within the public rights‐of‐way within the City’s jurisdictional and territorial boundaries. b. Exemptions.  These  Regulations  shall  not  apply  to  any  facility  exempt  from Chapter 14.30 of the Municipal Code pursuant to Section 14.30.030B. c. Eligible Facilities Requests. Eligible facilities requests shall comply with Sections 4(b)‐(d), 4(h)‐(n), and 5(c)‐(d) and all applicable requirements of Section 8 to the extent  Section  8  applies  to  the  determination  of  what  constitutes  a  “substantial change”  under  47  C.F.R.  §  1.6100(c)(1)  but  shall  otherwise  be  exempt  from  the requirements of these Regulations; provided, however, that with regards to 4(i), the  applicant  will  have  the  option  of  providing  the  public  notice  affidavit  or paying City’s costs associated with City completing the noticing process detailed in 4(i) that otherwise is required of applicants.

SECTION 4.  APPLICATION AND REVIEW PROCEDURES
a. Application  Requirements  for  Wireless  ROW  Permits.   All  applications  for wireless  ROW  permits  must  comply  with  the  requirements  of  Municipal  Code Section 14.30.050 and the requirements of this Section 4. b. Application Form. The applicant shall submit a complete, duly executed wireless ROW permit application on the current City of Cupertino form. c. Application Fee. The applicant shall submit the applicable wireless ROW permit fee  established  by  City  Council  resolution.  If  no  application  fee  has  been established for the specified work, then the applicant must submit a signed written statement that acknowledges that the applicant will be required to reimburse the City for its reasonable costs incurred in connection with the application within 10 days after the City issues a written demand for reimbursement. d. Construction Drawings. The applicant shall submit true and correct construction drawings, prepared and signed by a licensed or registered engineer, that depict all the existing and proposed improvements, equipment and conditions related to  the proposed facility,  including without limitation all poles, posts,  pedestals, traffic signals,  towers,  streets,  sidewalks,  pedestrian  ramps,  driveways,  curbs,  gutters, drains,  handholes,  maintenance  holes,  fire  hydrants,  equipment  cabinets, antennas, cables, utilities, and trees and other landscape features. The construction drawings must: (1) contain cut sheets that contain the technical specifications for all  existing  and  proposed  antennas  and  accessory  equipment,  which  includes 137
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without  limitation  the  manufacturer,  model  number  and  physical  dimensions; (2) depict the applicant’s preliminary  plan for electric, and data backhaul utilities, including  the  anticipated  locations   for  all  conduits,  cables,  wires,  handholes, junctions,  transformers,  meters,  disconnect  switches,  and  points  of  connection; (3)  include locations for existing utility facilities within 50 feet of the footprint of work; and (4) demonstrate that proposed facility will be in full compliance with all applicable health and safety laws, regulations, or other rules, including without limitation  all  building  codes,  electric  codes,  local  street  and  sidewalk  standards and specifications, and public utility regulations and orders. All pole attachments shall be shown with pole numbers.
e. Site Survey. The applicant shall submit a survey prepared, signed, and stamped by  a  licensed  engineer.  The  survey  must  identify   and  depict  all  existing boundaries, encroachments, and other structures within 75 feet from the proposed facility  and  any  new  improvements,  including  without  limitation  all  (1)  traffic lanes; (2) private properties and property lines; (3) above and below‐grade utilities and related structures and encroachments; (4) fire hydrants and other public safety infrastructure;  (5)  streetlights,  decorative  poles,  traffic  signals,  and  permanent signage;  (6)  sidewalks,  driveways,  parkways,  curbs,  gutters,  and  storm  drains; (7) benches,  bus  stops,  trash  cans,  mailboxes,  kiosks,  and  other  street  furniture; and (8) existing trees, planters, and other landscaping features. f. Photo  Simulations.  The  applicant  shall  submit  site  photographs  and  photo simulations  that  show  the  existing  location  and  proposed  wireless  facility  in context from at least two vantage points within the public streets or other publicly accessible  spaces,  together  with  a  vicinity  map  that  shows  the  location  of  the proposed  facility  and  the  photo  location  for  each  vantage  point.  At  least  one simulation must depict the wireless facility from a vantage point approximately 50 feet from the proposed support structure or location. The photo simulations and vicinity map shall be incorporated into the construction plans submitted with the application.
g. Identification of Alternative Locations. For a small wireless facility not proposed in a tTier 1 lLocation Ppreference under Section 7(a), Tthe applicant shall provide an inventory of support structures and other feasible locations within 500 feet of the  proposed  location  and  explain  the  basis  for  the  selection  of  the  proposed location.
h. RF  Compliance Report. The applicant shall submit an RF exposure  compliance report  that  certifies  that  the  proposed  wireless  facility,  both  individually and cumulatively  with  all  other  emitters  that  contribute  more  than  5%  to  the cumulative emissions in the vicinity (if any), will comply with applicable federal 138
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RF exposure standards and exposure limits. The RF report must be prepared and certified by an engineer acceptable to the Director. The RF report must include the actual frequency bands and power levels (in watts effective radiated power) for all existing and proposed antennas at the proposed facility and exhibits that show the location and orientation of all transmitting antennas and the boundaries of areas with RF exposures in excess of the uncontrolled/general population limit (as that term is defined by the FCC) and also the boundaries of areas with RF exposures in excess of the controlled/occupational limit (as    that term is defined by the FCC).

Each such boundary shall be clearly marked and identified for every transmitting antenna at the proposed facility.
i. Public Notices. The applicant shall include with the application an affidavit that attests that notice has been posted at the site of the proposed facility and provided to property owners and residents of all property within a 300‐foot radius of the proposed facility pursuant to Municipal Code 14.30.050(D). The notices shall be posted  and  delivered  on  forms  approved  by  the  Director  and  must  contain:
(1) a general  description  of  the  proposed  wireless  facility;  (2)  the  applicant’s identification and contact information as provided on the application submitted to the City for interested parties to submit comments; (3) contact information for the  Public  Works  Department;  (4)  a  statement  that  the  Director  will  act  on  the application without a public hearing and that the owner or occupant may request to be notified of the Director’s decision; and (5) a general statement that the FCC requires the City to take final action on applications for wireless facilities within 60 days for collocations and 90 days for facilities on new support structures; and (6) a statement that any person that wishes to seek a reasonable accommodation under the American with Disabilities Act or Fair Housing Amendments Act may do  so.  The  notice  should  provide  the  location,  date,  and  time  of  a  community meeting,  if  applicable.  The  notice  shall  be  delivered  in  an  envelope  that prominently displays the operator’s logo and shall prominently display the text “NEW WIRELESS FACILITY INFORMATION” on the front of the envelope. The applicant  shall  maintain  (and  provide  to  the  Director,  at  the  Director’s  request) (i) a list of recipients of the public notice; (ii) a log of any correspondence to or from the recipients of the notice prior to the City’s final decision on the application; and (iii) a list of recipients of the public notice who have requested to receive notice of the  Director’s  decision.  The  applicant  shall  copy  the  appropriate  Public  Works staff on all email correspondence with members of the public. The noticing period for  this  activity  shall  be  21  days  from  the  date  the  letter  is  deposited  with  the United States Postal Service, pursuant to Municipal Code 14.30.050(D). No permit or approval for the small  wireless facility being noticed will be issued during the 139
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noticing  period  unless  applicable  state  or  federal  law  or  regulations  impose  a different requirementpermit issuance is required by applicable state or federal law. j. Public  Access  to  Application  Information.  The  Director  shall  ensure  that information  regarding  the  location  and  status  of  all  wireless  ROW  permit applications is available on the City of Cupertino website. k. Regulatory Authorization; Shot Clock Requirements. The applicant shall submit evidence of the applicant’s regulatory status under federal and California law to provide the services and construct the wireless facility proposed in the application.

The  application  must  state  whether  the  applicant  believes  state  or  federal  law requires action on the application within a specified time period. l. Property  Owner’s  Authorization.  The  applicant  shall  identify  the  support structure  for  the  wireless  facility  (including  any  identification  number)  and include written authorization from the support structure owner(s). m. Acoustic Analysis. The applicant shall submit an acoustic analysis prepared and certified by a California licensed engineer for the proposed wireless facility and all associated  equipment  including  all  environmental  control  units,  sump  pumps, temporary  backup  power  generators,  and  permanent  backup  power  generators demonstrating compliance with the applicable provisions of Chapter 10.48.  The acoustic analysis must include an analysis of the manufacturers’ specifications for all noise‐emitting equipment and a depiction of the proposed equipment relative to all adjacent property lines. Where no generator, mechanical fan, or other noise‐ emitting equipment is proposed for installation, the applicant may submit, in lieu of  an  acoustic  analysis,  evidence  from  the  equipment  manufacturer(s)  that demonstrates the ambient noise emitted from all the proposed equipment will not, both individually and cumulatively, exceed applicable noise standards. n. Structural Analysis. The applicant shall submit a report prepared and certified by a California‐licensed structural engineer (or other qualified personnel acceptable to  the  City)  that  certifies  (1)  the  underlying  pole  or  support  structure  has  the structural  integrity  and/or  capacity  to  support  all  the  proposed  equipment  and attachments; (2) the foundation has the capacity to support additional loading and to accommodate any modifications to the pole base and bolt pattern; and (3) any drilling  or  cutting  will  preserve  the  structural  integrity  of  the  pole.  Where  an applicant proposes to replace the pole and foundation, the applicant shall submit structural  drawings  and  calculations  prepared  and  certified  by  a  California‐ licensed structural engineer.
o. Community  Meeting.  The  City  strongly  encourages,  but  does  not  require, applicants  to  schedule,  notice,  arrange,  and  attend  a  pre‐submittal  community 140
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meeting with all interested members of the public. This voluntary, pre‐submittal public  meeting  does  not  cause  the  FCC  Shot  Clock  to  begin  running  and  is intended to give applicants the opportunity to hear from members of the public regarding proposed deployment. Applicants should bring any draft applications, plans,  maps,  presentations,  or  other  materials  to  facilitate  the  public’s understanding of the applicant’s proposal. The City seeks to encourage dialogue that  may  allow  applicants  to  address  and  resolve  areas  of  concern  prior  to  the submittal of an application.
p. Pole Availability Requests. Before submitting an application, applicants seeking a permit to install a wireless facility on a City light pole are encouraged but not required to submit a pole availability request and reservation to the Department of Public Works, to determine whether the light pole is available for the proposed facility.  The  applicant  shall  explain  why  the  proposed  location  meets  the requirements of Section 7 of these Regulations. Each pole availability request shall include the following information:

1. A map showing the location of the streetlight pole that is the subject of the request.  This map should be in the form of a Google KMZ file or other file type that clearly shows the streetlight being indicated.

2. Information  on  the  equipment  and  layout  being  proposed  (e.g.,  all equipment  within  the  shroud,  equipment  on  the  pole  screened  by  signs, base enclosure, underground vault, or equipment on the pole situated to minimize views of equipment).

The  approval  of  a  pole  availability  request  does  not  constitute  approval  of  a wireless  ROW  permit  and  does  not  relieve  the  applicant  of  complying  with  all requirements of Chapter 14.30 and these Regulations.
q.  License  Agreement.  For  any  wireless  facility  proposed  to  be  installed  on  any structure owned or controlled by the City and located within the public rights‐of‐ way, the applicant shall submit an executed Small Cell License Agreement on a form  prepared  by  the  City  that  states  the  terms  and  conditions  for  such  non‐ exclusive  use  by  the  applicant.  Such  agreement  will  function  as  a  master agreement pursuant to which an Encroachment Agreement will be entered into between City and applicant which will detail the terms and conditions that will govern particular siting authorizations.
r. Peer and Independent Consultant Review. The Director may in their discretion select  and  retain  independent  consultant(s)  with  expertise  and  appropriate credentials in telecommunications, RF testing/compliance, electrical or fire safety, and/or  other  professional  consultation  services  as  deemed  appropriate  in 141
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connection  with  the  review  of  any  application  under  this  chapter.  Such independent  consultant  review  may  be  retained  on  any  issue  that  involves specialized or expert knowledge in connection with an application, including but not  limited  to  application  completeness  or  accuracy,  engineering  analysis,  or compliance with FCC radio frequency emissions limits. The Director may require that the independent consultant prepare written reports, testify at public meetings, hearings and/or appeals, and attend meetings with City staff and/or the applicant.

Subject  to  applicable  law,  in  the  event  that  the  Director  elects  to  retain  an independent consultant in connection with any permit application, the applicant shall  be  responsible  for  the  reasonable  costs  in  connection  with  the  services provided,  which  may  include  without  limitation  any  costs  incurred  by  the independent  consultant  to  attend  and  participate  in  any  meetings  or  hearings.

Before the independent consultant may perform any services, the applicant shall tender  to  the  City  a  deposit  in  an  amount  equal  to  the  estimated  cost  for  the consultant’s services to be provided, as determined by the Director. The Director may request additional deposits as reasonably necessary to ensure sufficient funds are  available  to  cover  the  reasonable  costs  in  connection  with  the  independent consultant’s  services.  In  the  event  that  the  deposit  exceeds  the  total  costs  for consultant’s services, the Director shall promptly return any unused funds to the applicant after the wireless facility has been installed and passes a final inspection by  the  Director.  In  the  event  that  the  reasonable  costs  for  the  independent consultant’s services exceed the deposit, the Director shall invoice the applicant for the balance. The City shall not issue any wireless ROW permit to any applicant with any unpaid deposit requests or invoices.
s. Incomplete  Applications  Deemed  Withdrawn.  An  application  shall  be automatically  deemed  withdrawn  by  the  applicant  when  the  applicant  fails  to submit a substantive response to the Director within 60 180 calendar days after the Director deems the application incomplete by written notice unless the applicant demonstrates good cause for the delay. A “substantive response” must include, at a minimum, all the materials identified as incomplete in the written incomplete notice, unless the Director explicitly waives any materials.

SECTION 5.  DECISIONS
a. Decision  of  the  Director.  The  Director  shall  approve,  deny  (with  or  without prejudice),  or  conditionally  approve  an  application  for  a  wireless  ROW  permit within a sufficient time to allow for an appeal to the City Manager pursuant to Municipal Code Section 14.30.070.
b. Findings  for  Approval.  Except  for  eligible  facilities  requests,  any  approval  or conditional approval of an application for a wireless ROW permit shall include a 142
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written determination based on the findings set forth in Municipal Code Section

14.30.060(B). The findings shall include a determination that the proposed facility meets the requirements in these Regulations, including the following:

1. The proposed facility is either located in the “most preferred” location for a wireless facility (Section 7(a)) or that the requirements of Section 7(b) are satisfied.

2. The  proposed  facility  complies  with  all  applicable  design  standards (Section    8).

3. The  applicant  has  demonstrated  that  the  proposed  facility  will  be  in compliance with all applicable FCC regulations and guidelines for human exposure to RF emissions.
c. Eligible  Facilities  Requests.  Notwithstanding  Section  5(b),  the  Director  shall approve an eligible facilities request if the application meets the requirements set forth in 47 C.F.R. § 1.6100 and complies with all applicable state and federal laws and  regulations,  including  without  limitation  applicable  regulations  for  human exposure to RF emissions and all applicable building standards. The conditions of any permit previously issued for the eligible facility shall apply to the maximum extent permitted by federal and state law and regulations. d. Notice of Decision. Within five calendar days of the Director’s action on a wireless ROW permit application, the Director shall provide written notice to the applicant stating  the  reasons  for  approval,  conditional  approval,  or  denial  of  the  permit application.

SECTION 6.  CONDITIONS OF APPROVAL
a. Standard Conditions. All wireless ROW permits shall be subject to the following standard conditions of approval:

1. Permit Term. Each wireless ROW permit shall have a term of 10 years and shall automatically expire 10 years and one day from its issuance, unless a different term is set pursuant to a license agreement approved by the City Council.  Any  other  permit  or  approval  issued  in  connection  with  any collocation, modification, or other change to a permitted wireless facility, including  without  limitation  any  permits  or  other  approvals  deemed‐ granted or deemed‐approved under state or federal law, shall not extend the term of the permit unless expressly provided otherwise in such permit or  approval  or required  under  state  or  federal  law.  Nothing  in  this subparagraph  shall  extend  or  abridge  the  rights  of  permittee  under  any 143
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license agreement with the City or any other public agency or any private utility.

2. Permit Renewal. Not more than one year before a wireless ROW permit expires, the permittee may apply for renewal of the permit. The permittee must demonstrate that the wireless facility complies with all conditions of approval of the permit and all applicable provisions in   Municipal Code and Regulations  that  exist  at  the  time  the  renewal  decision  is  rendered.  The Director may modify or amend the conditions on as may be necessary or appropriate  to  ensure  compliance  with  the  Municipal  Code,  these Regulations,  or  other  applicable  law.  Upon  renewal,  the  permit  will automatically expire 10 years and one day from the date of renewal unless expressly issued for a shorter duration. Nothing in this subparagraph shall extend or abridge the rights of permittee under any license agreement with the City or any other public agency or any private utility. The provisions of this  subparagraph  may  be  waived  or  modified  by  a  license  agreement approved by the City Council.

3. Build‐Out  Period.  A  wireless  ROW  permit  will  automatically  expire  six months  from  the  approval  date  (the  “build‐out  period”)  unless  the permittee  (i)  obtains  all  other  permits  and  approvals  required  to  install, construct, and/or operate the approved wireless facility, including without limitation  any  permit  or  approval  required  by  any  federal,  state,  or  local public  agency  with  jurisdiction  over  the  subject  property,  the  support structure,  or  the  wireless  facility,  and  (ii)  begins  construction  of  the permitted  facility  within  six  months  of  the  approval  date.  The  permittee may request in writing, and the City may grant in writing, one six‐month extension if the permittee submits substantial and reliable written evidence demonstrating  justifiable  cause  for  the  extension.  If  the  build‐out  period and/or any extension period expires, the permit shall be automatically void, but  the  permittee  may  resubmit  a  complete  application,  including  all application fees, for the same or a substantially similar facility.

4. Post‐Installation Certification. Within 30 calendar days after the permittee receives  the  final  inspection  or  completes  the  construction  and/or installation of a wireless facility, the permittee shall provide the  Director with documentation that the facility has been installed and/or constructed in  compliance  with  the  approved  construction  drawings  and  photo simulations. Such documentation shall include without limitation as‐built drawings,  GIS  data,  and  site  photographs.  Post‐installation  certification shall  include  compliance  with  any  provisions  of  a  license  agreement 144
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between  the  permittee  and  the  City  relating  to  the  measurement  of  RF emissions from a wireless facility.

5. Site Maintenance. The permittee shall comply with the provisions of the most  current  editions  of  the  City’s  Building  Code,  Plumbing  Code,  and Electrical  Code;  any  applicable  construction  standards  adopted  by  the Department of Public Works; the facility’s specifications and plans; and any applicable  federal,  state,  or  local  statutes,  ordinances,  regulations, guidelines,  or  requirements.  The  permittee  shall  keep   the  site,  which includes  without  limitation  any  and  all  improvements,  equipment, structures,  access  routes,  fences,  and  landscape  features,  in  a  neat,  clean, and safe condition in accordance with the approved construction drawings and all conditions in the wireless ROW permit. The permittee shall keep the site  area  free  from  litter  and  debris  at  all  times.  The  facility  shall  be manufactured or treated to resist graffiti. The permittee,  at no cost to the City, shall monitor and abate any graffiti or other vandalism at the site.    The permittee  shall  make  reasonable  commercial  efforts  to  remove  graffiti within 72  hours  after  the  permittee  receives  notice  or  otherwise  becomes aware that such graffiti or other vandalism occurred.

6. Compliance  with  Laws.  The  permittee  shall  at  all  times  comply  with  all federal, state, and local statutes, regulations, orders, or other rules that carry the  force  of  law  applicable  to  the  permittee,  the  subject  property,  the wireless  facility,  and  any  use  or  activities  in  connection  with  the  use authorized in the wireless ROW permit (collectively, “laws”). The permittee expressly  acknowledges  and  agrees  that  this  obligation  is  intended  to  be broadly  construed  and  that  no  other  specific  requirements  in  these conditions  are  intended  to  reduce,  relieve,  or  otherwise  lessen  the permittee’s obligation to maintain compliance with all laws. No failure or omission  by  the  City  to  timely  enforce  compliance  with  any  applicable provision in the Municipal Code, these Regulations, any permit condition, or any applicable law or regulation shall be deemed to relieve, waive, or lessen the permittee’s obligation to comply in all respects with all applicable provisions in the Municipal Code, these Regulations, any permit condition, or any applicable law or regulation.

7. Construction  Activities.  Construction  shall  be  coordinated  with  other utility companies or applicants installing infrastructure in the right‐of‐way and shall be scheduled and conducted so as to minimize interference with public  use  of  the  right‐of‐way,  including  access  to  the  right‐of‐way  from private property. The permittee shall use all reasonable efforts to avoid any 145
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and  all  unreasonable,  undue,  or  unnecessary  adverse  impacts  on  nearby properties  that  may  arise  from  the  construction,  installation,  operation, modification,  maintenance,  repair,  removal,  and/or  other  activities  on  or about the site of the facility, including the public’s use of the right‐of‐way and  the  public’s  access  to  the  right‐of‐way  from  private  property.  The permittee  shall  not  perform  or  cause  or  allow  others  to  perform  any construction,  installation,  operation,  modification,  maintenance,  repair, removal, or other work that involves heavy equipment or machines except during normal construction work hours authorized by the Municipal Code.

The  restricted  work   hours  in  this  condition  will  not  prohibit  any  work required to prevent an actual, immediate harm to property or persons or any work arising from an emergency declared by the City or other state or federal  government  agency  or  official  with  authority  to  declare  an emergency within the City. The Director may issue a stop work order for any activity that violates this condition in whole or in part. The permittee agrees to fully cooperate with the City in assisting the City to achieve its accommodation obligations under the Americans with Disabilities Act, the Fair Housing Act Amendments of 1988, and other applicable laws.

8. Inspections;  Emergencies.  The  permittee  expressly  acknowledges  and agrees  that  the  City’s officers,  officials,  staff,  agents,  contractors,  or  other designees  may  enter  onto  the  site  and  inspect  the  improvements  and equipment upon reasonable  prior notice to the permittee. Notwithstanding the prior sentence, the City’s officers, officials, staff, agents, contractors, or other designees may (i) at any time inspect the facility visually or with any remote sensing equipment and (ii) may, but will not be obligated to, enter the facility without prior notice to support, repair, disable, or remove any improvements or equipment in emergencies or when such improvements or equipment threatens actual, imminent harm to property or persons.  The permittee, if present, may observe the City’s officers, officials, staff, or other designees while any such inspection or emergency access occurs.

9. Permittee’s  and  Contractor’s  Contact  Information.  Within  10  days  from the final approval, the permittee shall furnish the City with accurate and up‐to‐date  contact  information  for  a  person  responsible  for  the  wireless facility,  which  includes  without  limitation  such  person’s  full  name,  title, direct  telephone  number,  mailing  address,  and  email  address.  The permittee shall keep such contact information up‐to‐date at all times and shall promptly provide the City with updated contact information if either the  responsible  person  or  such  person’s  contact  information changes.  In addition,  before  the  City  issues  any  permit  required  to  commence 146
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construction, the permittee shall furnish the City with accurate and up‐to‐ date contact information for the contractor responsible for the construction of the facility, including without limitation such person’s full name, title, direct telephone number, mailing address, and email address.

10. Performance  Bond.  Before  the  City  issues  any  permit  required  to commence construction in connection with the permit, the permittee shall post  a  performance  bond  from  a  surety  and  in  a  form  acceptable  to  the Director  in  an  amount  reasonably  necessary  to  cover  the  cost  to  remove, store,  and/or  dispose  of  the  improvements  and  restore  all  affected  areas based on a written estimate from a qualified contractor with experience in wireless  facility  removal.  The  written  estimate  must  include  the  cost  to remove,  reasonably  store,  and/or  dispose  of  all  equipment  and  other improvements, including without limitation all antennas,  radios, batteries, generators,  utilities,  cabinets,  mounts,  brackets,  hardware,  cables,  wires, conduits,  structures,  shelters,  towers,  poles,  footings,  and  foundations, whether  above  ground  or  below  ground,  constructed  or  installed  in connection with the wireless facility, plus the cost to completely restore any areas affected by the removal work to a standard compliant with applicable laws.  In  establishing  or  adjusting  the  bond  amount  required  under  this condition,  the  Director  shall  take  into  consideration  any  information provided by the permittee regarding the cost to remove, reasonably store, and/or  dispose  of  the  wireless  facility  to  a  standard  compliant  with applicable laws. The performance bond shall expressly survive the duration of the permit term to the extent required to effectuate a complete removal of the subject wireless facility in accordance with this condition.

11. Landscaping.  All  landscaping  shall  comply  with  the  requirements  of Section 8(e) of the Regulations. The permittee shall replace any landscape features damaged   or displaced by the construction, installation, operation, maintenance,  or  other  work  performed  by  the  permittee  or  at  the permittee’s direction on or about the facility.

12. Trenching  and  Excavation.  Any  excavation  and/or  trenching  activities shall not disturb   the root systems of trees measuring 24 inches or more in diameter. Protective fencing, consistent with City Standard Details, should be  installed  around  street  trees  within  or  adjacent  to  the  work  area  to prevent  damage  to  branches,  trunks,  or  root  systems.  If  any  cultural resources  are  discovered  during  excavation,  trenching,  or  other construction activities, work shall be stopped immediately, and the Director of Community Development shall be notified. Directional boring should be 147
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used instead of trenching whenever possible to minimize interference with vehicular traffic and may be required by the City when working in streets that  have  been  recently  resurfaced  or  resealed.  When  trenching  is necessary,  all  trenches  shall  be  covered  at  the  end  of  each  workday,  in compliance with City standards and policies regarding trench plates. The total time that a trench may remain open in any segment of the road system should  not  exceed  one  week  unless  a  longer  time  period  is  expressly authorized by the Director.

13. Construction Hours and Noise Control. Noise‐producing site preparation and construction activities shall comply with Municipal Code Section 10.48 and any additional conditions of approval. All trucks and equipment shall use  the  best  available  noise  control  techniques  and  equipment  including improved  mufflers,  intake  silencers,  ducts,  engine  enclosures,  and  noise‐ reducing shields or shrouds. Impact tools such as jackhammers, pavement breakers,  and  noise  drills  shall  be  hydraulically  or  electrically  powered wherever  feasible  to  avoid  noise  associated  with  compressed  air  exhaust from  pneumatically  powered  tools.  When  the  use  of  pneumatic  tools  is unavoidable,  an  exhaust  muffler  shall  be  used  on  the  compressed  air exhaust to lower noise levels. External jackets shall be used on tools where feasible  to  achieve  noise  reductions.  To  the  extent  feasible,  quieter procedures,  such  as  drilling  instead  of  jack  hammering,  shall  be  used.

Stationary noise sources shall be located away from sensitive receptors to the  extent  feasible.  If  location  within  20  25  feet  of  homes,  schools, neighborhood  parks,  or  retail  businesses  is  necessary,  stationery  noise sources  shall  be  muffled  and  enclosed  with  temporary  sheds,  unless permitted  otherwise  by  the  Director  of  Public  Works.  Trucks  and  other vehicles  should  not  be  permitted  to  idle  when  waiting  at  or  near  the construction site.

14. Dust and Stormwater Control. Construction sites shall be watered at least twice  daily  if  necessary  to  control  dust  caused  by  site  preparation  and construction  activities.  Watering  intervals  shall  be  increased  whenever wind  speeds  exceed  15  miles  per  hour,  or  as  necessary  to  control  dust.

Where feasible, reclaimed water shall be used for this purpose. All trucks hauling  soil,  sand,  paving  materials,  and  other  loose  materials  shall  be covered or required to maintain at least two feet of space between the top of the load and the top of the trailer. Streets shall be swept at the end of each workday  if  soil,  sand,  or  other  material  has  been  carried  onto  adjacent paved  streets  or  sidewalks.  When  feasible,  streets  shall  be  swept  using reclaimed water. Best Management Practices shall be used to prevent oil, 148
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dirt,  or  other  materials  from  construction  equipment  or  activity  from washing  into  the  City  storm drainage system. Water discharge resulting from  both  construction  and  underground  facility  drainage  shall  comply with  National  Pollutant  Discharge  Elimination    System  (NPDES) regulations.

15. Cost Reimbursement. The permittee acknowledges and agrees that (i) the permittee’s  request  for  authorization  to  construct,  install,  and/or  operate the wireless facility will cause the City to incur costs and expenses; (ii) the permittee shall be responsible to reimburse the City for all costs incurred in connection  with  the  permit,  including  without  limitation  costs  related  to application  review,  permit  issuance,  site  inspection,  and  any  other  costs reasonably  related  to  or  caused  by  the  request  for  authorization  to construct, install, and/or operate the wireless facility; (iii) any application fees required for the application may not   cover all such reimbursable costs and that the permittee shall have the obligation to reimburse the City for all such costs 10 days after receipt of a written demand for reimbursement  and reasonable  documentation  to  support  such  costs;  and  (iv)  the  City  shall have  the  right  to  withhold  any  permits  or  other  approvals  in  connection with the wireless facility until and unless any outstanding costs have been reimbursed to the City by the permittee.

16. Rearrangement and Relocation. The permittee acknowledges that the City, in its sole discretion and at any time, may (i) change any street grade, width or location; (ii) add, remove, or otherwise change any improvements in, on, under, or along any street owned by the City or any other public agency, including  without  limitation  any  sewers,  storm  drains,  conduits,  pipes, vaults, boxes, cabinets, poles, and utility systems for gas, water, electric, or telecommunications;  and/or  (iii)  perform  any  other  work  deemed necessary, useful, or desirable by the City (collectively, “City work”). The City reserves the rights to do any and all City work without any admission on its part that  the  City  would  not  have  such  rights  without  the  express reservation in the wireless ROW permit. If the Director determines that any City  work  will  require  the  wireless facility to be rearranged, relocated,  or removed, the permittee shall at its sole cost and expense do or cause to be done  all  things  necessary  to  commence  accomplish  such  rearrangement, relocation,  or  removal,  within  60  days  of  written  request  to  do  so  and diligently prosecute such work to completion, subject to City’s reasonable cooperation with regards to permitting and/or licensing approvals. If the permittee fails or refuses to either permanently or temporarily commence to rearrange, relocate, or remove the wireless facility within 60 days after 149
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receiving notice from the Director, the City may (but will not be obligated to) cause the rearrangement, relocation, or removal to be performed at the permittee’s  sole  cost  and  expense.  The  City  may  exercise  its  rights  to rearrange, relocate, or remove the permittee’s wireless facility without prior notice  to  permittee  when  the  Director  determines  that  City  work  is immediately necessary to protect public health, safety or convenience. The permittee shall reimburse the City for all costs and expenses in connection with  such  work  within  10  days  after  receiving  a  written  demand  for reimbursement and reasonable documentation to  support such costs  and expenses.

17. Reserved.Future Undergrounding Programs. The permittee acknowledges that  if  other  utilities  or  communications  providers  in  the  right‐of‐way underground their facilities in the segment of the right‐of‐way where the wireless  facility  is  located,  the  permittee  shall  also  be  required  to underground its equipment, except its antennas and any approved electric meter, at approximately the same time. Accessory equipment such as radios and  computers  that  require  an  environmentally  controlled  underground vault  to  function  shall  not  be  exempt  from  this  condition.  Such undergrounding shall occur at the permittee’s sole cost and expense except as  may  be  reimbursed  through  tariffs  approved  by  the  CPUC  for undergrounding costs. Nothing in this paragraph shall be construed to limit the term of the permit.

18. Electric  Meters.  The  permittee  shall  comply  with  all  electric  utility requirements  for  electric  meters  and  enclosures,  including  making  any necessary  upgrades  and/or  modifications  to  electrical  facilities  at  the permittee’s expense. The permittee shall obtain all required permits for the upgrade or modification of electric meters, enclosures, wiring, and/or other equipment and shall restore any affected areas to its original condition that existed prior to installation of the equipment. The permittee shall work to ensure  all  electric  meters  are  screened  from  public  view  or  shall  provide written  evidence  demonstrating  why  screening  of  an  electric  meter  is infeasible. The Director may in their discretion require modifications to the application materials to better disguise the meter or otherwise hide it from view.

19. Insurance.  The  permittee  shall  secure  and  maintain  commercial  general liability insurance, including bodily injury and property damage, with limits of $2,000,000 per occurrence and $4,000,000 in the aggregate, or as otherwise established by agreement, and shall have coverage at least as broad as the 150
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Insurance Service Office (ISO) Form No. CG 0001 or its successor; provided, however,  that  the  Director  may  consider  proof  of  adequate  insurance sufficient  to  satisfy  the  requirements  of  any  license  agreement  between permittee and the City as proof of compliance with this condition. The City, the  City  Council,  and  the  City’s  boards,  commissions,  officers,  and employees shall be included as an additional insureds under the permittee’s policy.

20. Indemnification. The permittee shall indemnify, defend, protect, and hold harmless the City, the City Council, and the City’s commission members, officers,  and  employees  from  and  against  any  and  all  claims,  demands, losses,  damages,  liabilities,  fines,  charges,  penalties,  administrative  and judicial proceedings, orders, judgments, all costs and expenses (collectively, “claims”)  incurred  in  connection  with  activities  authorized  under  the wireless ROW permit or in connection with the construction, operation, or maintenance of the wireless facility, except to the extent that any such claim arises solely from the negligence or willful misconduct of the City, the City Council, or the City’s commission members, officers, and employees. In the event the City becomes aware of any claims, the City will use best efforts to promptly  notify  the  permittee  and  the  private  property  owner  (if applicable)  and  shall  reasonably  cooperate  in  the  defense.  The  permittee expressly  acknowledges  and  agrees  that  the  City  shall  have  the  right  to approve,  which  approval  shall  not  be  unreasonably  withheld,  the  legal counsel  providing  the  City’s  defense,  and  the  property  owner  and/or permittee (as applicable) shall promptly  reimburse the City for any costs and expenses directly and necessarily incurred by the City in the course of the  defense.  The  permittee  expressly  acknowledges  and  agrees  that  the permittee’s indemnification obligations under this condition are a material consideration  that  motivates  the  City  to  approve  anythis  wireless  ROW permit  and  that  such  indemnification  obligations  will  survive  the expiration, revocation, or other termination of the wireless ROW permit.

21. Truthful and Accurate Statements. The permittee acknowledges that the City’s approval relies on the written and/or  oral statements by permittee and/or persons authorized to act on permittee’s behalf. In any matter before the City in connection with the wireless ROW permit or the infrastructure approved  under  the  permit,  neither  the  permittee  nor  any  person authorized  to  act  on  permittee’s  behalf  shall,  in  any  written  or  oral statement, recklessly or intentionally provide material factual information that  is  incorrect  or  misleading  or  intentionally  or  recklessly  omit  any material  information  necessary  to  prevent  any  material  factual  statement 151
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from being incorrect or misleading. Failure to comply with this paragraph may result in permit revocation and other enforcement action under these Regulations or the Municipal Code.

22. Permit  Revocation.  Wireless  ROW  permits  may  be  subject  to  revocation under  Municipal  Code  Section  14.30.080(A).  The  Director  may  initiate revocation  proceedings  when  the  Director  determines  that  a  wireless facility  is  not  in  compliance  with  any  applicable  law,  including  without limitation  the  conditions  of  any  permit  issued  in  connection  with  the construction,  operation,  or  maintenance  of  the  facility.  The  Director  shall provide the permittee with written notice identifying (i) the facility; (ii) the violation(s) to be corrected; and (iii) the timeframe in which the permittee must  correct  such  violation(s),  and  shall  notify  the  permittee  that,  in addition to all other rights and remedies the City may pursue, the City may initiate revocation proceedings for failure to correct such violation(s). The Director may revoke a permit if said violation(s) are not corrected within 30 days  of  the  date  of  the  notice,  or  within  the  timeframe  to  correct  such violation(s)  stated  in  the  notice,  whichever  is  longer.  The  permittee  may appeal the decision of the Director to the City Manager within 10 days of service of the decision via first class mail. If a timely and complete request for  appealhearing  is  submitted,  the  City  Manager  shall  conduct  an administrative  hearing  within  30  days  of  receipt  of  the  appeal.  The  City Manager  may  decide  the  issues  presented  de  novo.  The  City  Manager’s decision following the hearing shall be in writing, shall explain the basis for the decision, and shall be served upon the permittee by first class mail, to the  address  stated  on  the  request  for  appealhearing  form.  The  written decision of the City Manager shall be the final decision of the City effective on the date of mailing.

23. Record  Retention.  The  permittee  shall  retain  all  records  related  to  the construction,  operation,  and  maintenance  of  the  wireless  facility throughout the permit term, including without limitation the wireless ROW permit  application,  the  wireless  ROW  permit,  the  approved  plans  and photo  simulations,  any  RF  calculations  and  RF  testing  reports,  and  any other  permits,  approvals,  memoranda,  documents,  papers,  and  other correspondence  entered  into  the  public  record  in  connection  with  the wireless  ROW  permit  or  wireless  facility  (collectively,  “records”).  If  the permittee does not maintain such records as required by this condition, any ambiguities  or  uncertainties  that  would  be  resolved  by  inspecting  the missing records will be construed against the permittee. The requirements in this condition shall not be construed to create any obligation to create or 152
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prepare any records not otherwise required to be created or prepared by these Regulations or other applicable laws or regulations. Compliance with the requirements in this condition shall not excuse the permittee from any other  similar  record‐retention  obligations  under  other  applicable  laws  or regulations.

24. Lessee/Operator Bound. Any lessee of the permittee and/or any operator of an antenna or other equipment installed at the facility shall be bound by all appliable conditions of the wireless ROW permit.  Any failure of such lessee  and/or  operator  to  comply  with  all  appliable  conditions  of  the wireless ROW permit shall be deemed to be permittee’s failure.

25. Successors and Assigns. The conditions, covenants, promises, and terms contained in the wireless ROW permit shall bind and inure to the benefit of the City and permittee and their respective successors and assigns. Prior to any voluntary assignment or assumption of rights or obligations under the permit, the permittee shall notify the City in writing of the assignment or assumption and shall provide all contact information required pursuant to these Regulations.
b. Right  to  Modify  Permit.  The  City  expressly  reserves  the  right  to  review  and modify the conditions of the wireless permit in the event of any change in federal law  that  expands  the  City’s  authority  with  respect   to  the  placement,  design,  or operation of the wireless facility, and otherwise authorizes the City to modify the permit and related conditions. In the event of any such change in law, the Director may review and revoke or modify the wireless permittake actions consistent with the amended law based on subsequent amendments to Municipal Code Chapter

14.30 or regulations adopted pursuant to Municipal Code Section 14.30.040. The permittee shall be entitled to notice and an opportunity to be heard prior to any changes  made  to  the  permit  or  conditionsthe  revocation  or  modification  of  any permit authorized by any such changes to federal law. Any permit revocation shall comply with the requirements of Section 6(a)(22) of these Regulations.Nothing in this  paragraph  shall  be  construed  to  limit  any  vested  right  conferred  to  the permittee under state or federal law.
c. Special Conditions. The Director may modify, add, or remove conditions to any wireless ROW permit as they deem necessary or appropriate to (1) protect and/or promote the public health, safety, and welfare; (2) tailor the standard conditions in paragraph (a) of this Section to the particular facts and circumstances associated with  the  deployment  of  a  wireless  facility;  and/or  (3)  ensure  that  the  proposed deployment  complies  with  the  Municipal  Code,  the  Regulations,  generally applicable  health  and  safety  requirements,  and/or  any  other  applicable  laws  or 153
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regulations. As required by applicable FCC regulations, the Director shall ensure that any different conditions applied to wireless facilities are no more burdensome than those applied to other similarly situated infrastructure deployments.

SECTION 7.  LOCATION STANDARDS
a. Location  Preferences.  The  preferred  locations  for  wireless  facilities  installed  in public rights‐of‐way,   ordered from most preferred to least preferred, are set forth as follows:

1. Locations  where  collocation  of  equipment  with  existing  wireless  facilities  is feasible within preferred facility tiers 2 through 7.

1.2.Locations within mixed use or non‐residential districts.

2.3.Locations within residential districts on or along boulevards (arterials), as shown on the circulation network of the General Plan or main streets.

4. Locations  within  residential  districts  on  or  along  avenues  designated  as major or minor collector streets, as shown on the circulation network of the General Plan.

3.5.Locations  within  residential  districts  on  or  along  avenues  designated  as minor collector streets, as shown on the circulation network of the General Plan.

6. Other locations within residential districts.

4.7.Any location within 1,000 feet of an existing or proposed wireless facility serving the same carrier and/or network.

8. Any location within 100 feet of a school, or  a  property  that  is eligible  for protection under the State Public Resources Code Section 5020.1(j).

9. Any location within 25 feet of an occupied structure, residential dwellings, or schools.

5.10. New standalone poles that serve only the wireless facility and which do not house City owned streetlights or other publicly owned facilities.

6.11. Installations on wooden utility poles.

7.12. Any  location  where  strand‐mounted  equipment  of  any  kind  is proposed.

If  more  than  one  location  qualifies  as  the  most  preferred  location  under subparagraphs  (2)‐(6),  the  most  preferred  location  shall  be  the  location  that  is 154
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furthest from any occupied residential unit. Except as provided in Section 7(b), no wireless facility may be installed at a location within 750 1,000 feet of an existing or proposed wireless facility serving the same carrier and/or network. b. Findings for Installation in a Less‐Preferred Location. A wireless facility shall be installed  at  the  most‐preferred  location  within  500  feet  of  the  proposed  facility location consistent with Section 7a, and shall be located at least 750 1,000 feet from any existing or proposed wireless facility serving the same carrier and/or network unless  (1)  the  applicant  demonstrates  that  installation  of  the  facility  at  a  less preferred location is required by applicable state or federal law, or (2) the Director determines based on clear and convincing evidence that installation of the facility at a less‐preferred location is necessary to protect public health, safety, or welfare, based on specific characteristics of the location of the proposed facility, or (3) any other more preferred location is deemed technically infeasible. At the request of the Director, the applicant shall provide signal strength analyses, coverage maps, and/or an analysis of preferred site locations in support of any request to install a wireless facility at a less‐preferred location under this subparagraph. c. Prohibited  Support  Structures. Wireless  facilities  shall not  be  permitted  on  the following support structures:

1. Decorative poles (including historic or ornamental streetlight poles).

2. Traffic signal poles, mast arms, cabinets, or related devices or structures.

3. New,  non‐replacement  wood  poles,  or  any  utility  pole  scheduled  for removal or relocation within 24 months from the time the Director acts on the wireless ROW permit application.
d. Encroachments  Onto  or  Over  Private  Property.  No  antennas,  accessory equipment, or other improvements may encroach onto or over any private or other property  outside  the  public  right‐of‐way  without  the  property  owner’s  written consent and property owner’s provision  of written waiver that releases, waives and holds harmless City from any injury to property or persons associated with such encroachment into or onto private property.
e. No Interference with Other Uses. Wireless facilities and any associated antennas, accessory equipment, or improvements shall not be located in any place or manner that would physically interfere with or impede any of the following:

1. The view of any traffic sign, streetlight, or other traffic control device or any other view lines necessary for the safety of vehicles, bicycles, or pedestrians. 155
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2. Worker  access  to  any  above  ground  or  underground  infrastructure  for traffic  control,  streetlights,  or  public  transportation,  including  without limitation any curb control sign, vehicular traffic sign or signal, pedestrian traffic sign or signal, or barricade reflector.

3. Access  to  any  public  transportation  vehicles,  shelters,  street  furniture,  or other improvements at any public transportation stop.

4. Worker access to above ground or   underground infrastructure owned or operated by any public or private utility agency.

5. Access to any fire hydrant, water valve, or water main.

6. Access  to  any  doors,  gates,  passage  doors,  stoops,  or  other  ingress  and egress points to any building appurtenant to the right‐of‐way.

7. Access to wastewater stations.

8. Access to any fire escape or other ingress or egress for fire safety purposes.

9. Any  other  similar  service  or  facility  that  benefits  the  City  or  the  health, safety, or welfare of its residents.
f. Additional Placement Requirements. In addition to the other requirements of this Section  7,  the  Director  shall  consider  the  following  criteria  in  determining  the placement of a wireless facility.

1. The facility should be placed on existing structures where feasible.

2. The facility should be placed as close as possible to the property corners or the property line   between two parcels that abut the public right‐of‐way.

3. The  facility  should  not  be  placed  in  front  of  the  primary  entrance  to  a residence or retail business or at any other location where it would unduly interfere with the operation of a business, including blocking views of the entrance or display windows.

4. The facility should not be placed within any sight distance triangles at any intersections,  street corners,  driveways,  and/or  other  points  of  ingress  or egress, unless the facility fully complies with site distance standards.

5. The facility should not be placed in any location that obstructs illumination patterns for existing   streetlights.
g. Replacement Poles. All replacement poles shall be (1) located in the same position, or as close to the removed pole as possible; (2) aligned with the other existing poles along the public rights‐of‐way; and (3) substantially similar in height and width 156
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to the existing pole and compliant with all applicable standards and specifications promulgated by the Director.

SECTION 8.  DESIGN STANDARDS
a. Compliance with Health and Safety Regulations. All wireless facilities shall be designed, constructed, operated, and maintained in compliance with all generally applicable  health  and  safety  regulations,  including  without  limitation  all applicable regulations for human exposure to RF emissions. b. Finishes. All exterior surfaces shall be painted, colored, and/or wrapped in flat, non‐reflective hues that match the underlying support structure or blend with the primary background. All surfaces shall be treated with graffiti‐resistant sealant.

All finishes shall be subject to the Director’s prior approval. c. Noise. Wireless facilities shall comply with all applicable noise control standards and regulations in the Municipal Code Chapter 10.48 and shall not exceed, either on  an  individual  or  cumulative  basis,  the  noise  limit  in  the  applicable  district.

Backup  generators  shall  be  operated  during  periods  of  power  outages  or  for testing only and shall not be tested on weekends, holidays, or between the hours of 5:00 p.m. and 9:00 a.m.
d. Lights.  All  lights  and  light  fixtures  must  be  aimed  and  shielded  so  that  their illumination effects are directed downwards and confined within the public right‐ of‐way in a manner consistent with all standards and specifications promulgated by the Director. All antennas, accessory equipment, and other improvements with indicator or status lights must be installed in locations and within enclosures that mitigate illumination impacts visible from publicly accessible areas. e. Trees  and  Landscaping.  Wireless  facilities  may  not  remove  or  displace  any existing tree or landscape features without the prior approval of the Director.  Each removed  or  displaced  tree  or  landscaping  feature  must  be  replaced  by  trees  or landscape features approved by the Director and consistent with Department of Community  Development  landscaping  requirements  or  Department  of  Public Works  requirements,  whichever  is  applicable.  Any  replacement  tree  must  be substantially the same size as the removed or a displaced tree unless approved by the  Director.  The  permittee  shall  at  all  times  be  responsible  to  maintain  any replacement landscape features.
f. Signs  and  Advertisements.  All  wireless  facilities  that  involve  RF  transmitters must include signage that, consistent with applicable state and federal regulatory requirements,  accurately  identifies  the  facility  owner/operator,  the owner/operator’s site name or identification number, and a toll‐free number to the 157
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owner/operator’s network operations center. Wireless facilities may not bear any other  signage,  logos,  or  advertisements  unless  expressly  approved  by  the  City, required by law, or recommended under FCC or other United States governmental agencies for compliance with RF emissions regulations. Signage shall be no larger than 6‐inches by 6‐inches unless required to be larger by law. g. Site  Security  Measures.  Wireless  facilities  may  incorporate  reasonable  and appropriate  site  security  measures,  such   as  locks  and  anti‐climbing  devices,  to prevent unauthorized access, theft, or vandalism.  The Director shall not approve any  barbed  wire,  razor  ribbon,  electrified  fences,  or  any  similarly  dangerous security measures.
h. Shrouding.  All  antennas  and  associated  cables,  jumpers,  wires,  mounts,  masts, brackets, and other connectors and hardware shall be installed within a shroud or radome unless shrouding is not feasible. For pole‐top antennas, the shroud must match published City standards for size. The antenna shall be finished in a flat, non‐reflective color to match the underlying support structure. i. Antenna Volume. If shrouding  pursuant to Paragraph (h) of this Section is  not feasible,  each  individual  antenna  associated  with  a  wireless  facility  shall  not exceed  three  cubic  feet  in  volume.  The  cumulative  volume  for  all  unshrouded antennas at a wireless facility shall  not exceed (1) three cubic feet in residential districts or (2) six cubic feet in nonresidential districts. j. Overall Height. No antenna may extend more than five and one‐half feet above the  support  structure,  plus  any  minimum  separation  between  the  antenna  and other pole   attachments required by applicable health and safety regulations. k. Horizontal Projection. Horizontal projections are prohibited except where other designs  are  not  feasible.  Side‐mounted  antennas,  where  permitted,  shall  not project (1) more than 24 inches from the support structure unless a greater distance is required to comply with legal requirements imposed by the CPUC; (2) over any roadway  used  for  vehicular  travel;  or  (3)  over  any  abutting  private  property without written authorization of the property owner.
l. Accessory  Equipment  Volume.  The  cumulative  volume  for  all  accessory equipment  at  a  single  wireless  facility  shall  not  exceed  (1)  nine  cubic  feet  in residential  districts  or  (2)  12  cubic  feet  in  nonresidential  districts.  The  volume limits in this subsection do not apply to any undergrounded accessory    equipment. m. Undergrounded Accessory Equipment.

1. Where  Required.  Accessory  equipment  (other  than  any  electric  meter  or emergency  disconnect  switch  when  required  by  the  electrical  provider) 158
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shall  be  placed  underground  when  proposed  in  any  (i)  underground district  or  (ii)  any  location  where  the  Director  finds  based  on  substantial evidence  that  additional  above  ground  accessory  equipment  would incommode the public’s use of the public right‐of‐way. The Director may waive  the  requirement  to  underground  accessory  equipment  if  the  total volume of accessory equipment is less than 9 cubic feet and the location and design  of  wireless  facility  otherwise  complies  with  the  requirements  of Sections 7 and 8.

2. Vaults.  All  undergrounded  accessory  equipment  must  be  installed  in  an environmentally  controlled  vault  that  is  load‐rated  to  meet  applicable standards  and  specifications.  Underground  vaults  located  beneath  a sidewalk must be constructed with a slip‐resistant cover. Vents for airflow shall be flush‐to‐grade when placed within the sidewalk. All vault lids shall be constructed from materials rated for heavy traffic and acceptable to the Director. Only non‐toxic sealants may be used.
n. Pole‐Mounted Accessory Equipment.

1. Preferred  Concealment  Techniques.  Applicants  shall  place  pole‐mounted accessory equipment in the least conspicuous position on the proposed pole and at the proposed location. All above ground wires and cables   shall be installed within the interior of the pole or radome unless it is not feasible to do  so.  If  pole‐mounted  accessory  equipment  must  be  installed  on  the exterior of the pole, the equipment shall be concealed behind street, traffic, or  other  existing  signs  to  the  extent  that  such  installation  complies  with applicable public health and safety regulations.

2. Orientation. Unless placed behind a street sign or some other concealment that  dictates  the  equipment  orientation  on  the  pole,  pole‐mounted accessory equipment should be oriented away from prominent views and shall  not  substantially  obstruct  a  view  from  the  primary  living  area  of  a residence (e.g., oriented toward the street).

3. Horizontal Projection.  Pole‐mounted  accessory  equipment  shall not project (i) more  than  24  inches  from  the  pole  surface  unless a  greater  distance  is required to comply with legal requirements imposed by the CPUC; (ii) over any  roadway     used  for  vehicular  travel;  or  (iii)  over  any  abutting  private property without the written consent of the property owner and property owner’s  provision  of  written  waiver  that  releases,  waives  and  holds harmless City from any injury to property or persons associated with such encroachment  into  or  onto  private  property.  All  pole‐mounted  accessory 159
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equipment shall be mounted flush to the pole surface. If applicable state or federal  laws  or  regulations  preclude  flush‐mounted  equipment,  the separation gap between the pole and the accessory equipment shall be no greater than required to comply with such laws or regulations and shall be concealed to the Director’s satisfaction.

4. Minimum  Vertical  Clearance.  The  lowest  point  on  any  pole‐mounted accessory equipment shall be at least eight feet above ground level adjacent to  the  pole  unless  applicable  state  or  federal  law  or  regulations  impose  a different  requirement.  If  applicable  laws  or  regulations  require  any  pole‐ mounted accessory equipment component to be placed less than eight feet above ground level, the clearance from ground level shall   be no less than required to comply with such laws or regulations.
o. Ground‐Mounted or Base‐Mounted Accessory Equipment

1. Placement  of  Ground‐Mounted  Equipment.  Ground‐mounted  equipment  is prohibited  unless  approved  by  the  Director.   Any  approved  ground‐ mounted  equipment  cabinets  shall  be  placed  six  inches  behind  the sidewalk, at least two feet from the curb, and two feet from driveway and curb  edges.  Pedestals  must  be  at  least  three  feet  from  fire  hydrants.

Installations must leave a minimum horizontal clear space for the path of travel of at least six feet, unless otherwise approved by the Director. The Director may require more clear space for travel in heavily used commercial areas  to  provide  sufficient  room  for  pedestrian  traffic.  On  arterial  streets outside  underground  districts,  proposed  ground‐mounted  accessory equipment  should  be  completely  shrouded  or  placed  in  a  cabinet substantially similar in appearance to existing ground‐mounted accessory equipment  cabinets.  On  non‐arterial  streets,  the  preferred  means  of concealment of ground‐mounted facilities are as follows:
(i) Within a landscaped parkway, median or similar location, behind or among new or existing landscape features and painted or wrapped in flat, natural colors to blend with landscape features. (ii) If landscaping concealment is not feasible, disguised as other street furniture  adjacent  to  the  support  structure,  such  as,  for  example, mailboxes, benches, trash cans, or information kiosks.

2. Dimensions  of  Ground‐Mounted  Equipment;  Public  Safety  Requirements.  No ground‐mounted  accessory  equipment  cabinets  will  be  permittedmay exceed three feet in height, four feet in width, and two feet in depth, unless otherwise approved by the Director. No unit higher than three feet shall be 160
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placed  in  any  location  that  would  interfere  with  vehicular  sight  lines  at street  corners,  driveways,  and  other  points  of  ingress  or  egress  or  where they obstruct the view of any traffic devices or signs.

2. Ground‐Mounted  Equipment.  No  ground‐mounted  accessory  equipment cabinets will be permitted.

3. Fire Protection. The exterior walls and roof covering of all ground‐mounted accessory equipment cabinets and equipment shelters shall be constructed of  materials   rated  as  nonflammable  under  the  Uniform  Building  Code.

Openings  in  all  above  ground  equipment  shelters  and  cabinets  shall  be protected against penetration by fire and windblown embers to the extent feasible.
p. Strand‐Mounted  Wireless  Facilities.  Strand‐mounted  wireless  facilities  are prohibited unless approved by the Director. Where permitted, no more than one strand‐mounted wireless facility may be installed (1) on any single span between two poles or (2) directly   adjacent to any single pole. The Director shall not approve any  ground‐mounted  equipment  in  connection  with  a  strand‐mounted  wireless facility unless the ground‐mounted equipment consists of a remote power source used  to  power  multiple  strand‐mounted  wireless  facilities.  Strand‐mounted wireless facilities shall not exceed one cubic foot in total volume. All equipment and other improvements associated with a strand‐mounted wireless facility must comply  with  all  applicable  health  and  safety  regulations.  Any  accessory equipment mounted on the pole shall be finished to match the underlying pole. “Snowshoes” and other spooled fiber or cables are prohibited, unless approved by the Director.
q. Utilities Serving Wireless Facilities.

1. Overhead  Lines.  The  Director  shall  not  approve  any  new  overhead  utility lines in underground districts. In areas with existing overhead lines, new communication  lines  shall  be  “overlashed”  with  existing  communication lines to the maximum extent feasible. No new overhead utility lines shall be permitted  to  traverse  any  roadway  used  for  vehicular  transit.  Existing overhead  lines  that  serve  a  City  streetlight  pole  proposed  to  support  a wireless  facility  shall  be  placed  underground  with  the  installation  of  the facility.

2. Vertical Cable Risers. All cables, wires, and other connectors must be routed through conduits within the pole or other support structure, and all conduit attachments,  cables, wires,  and other  connectors  must  be concealed  from public view.   To the extent that cables, wires, or other connectors cannot be 161
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routed  through  the  pole,  the  applicant  shall  route  them  through  a  single external conduit or shroud that has been finished to match the underlying pole.

3. Spools  and  Coils.  Excess  fiber  or  cable  shall  not  be  spooled,  coiled,  or otherwise  stored  on  the  pole  outside  equipment  cabinets,  vaults,  or shrouds. Fiber or cable placement on existing poles shall have a     minimum safety  slack  for  sway  and  wind.  Looped  fiber  storage  for  future  use  is prohibited.

4. Electric Meters. Wireless facilities shall use flat‐rate electric service or other method that obviates the need for a separate above‐grade electric meter. If flat‐rate  service  is  not  available,  applicants  may  install  a  shrouded  smart meter.  If  a  ground‐mounted  equipment  cabinet  is  authorized  by  the Director,  an  electric  meter  may  be  integrated  with  and  recessed  into  the cabinet. Separate ground‐mounted electric meter pedestals are prohibited unless  approved  at  the  reasonable  discretion  of  the  Directorthey  are required by the electric service provider.
r. Existing  Conduit  or  Circuits.  The  Director  may  condition  the  issuance  of  a wireless ROW permit to require the use of existing vaults, utility holes, conduits, ducts,  manholes,  electric  circuits,  and/or  other  similar  facilities  whenever available. Access to any conduit and/or circuits owned by the   City shall be subject to  the  Director’s  prior  written  approval,  which  the  Director  may  withhold  or condition  as  the  Director  deems  necessary  or  appropriate  to  protect  the  City’s infrastructure, to prevent interference with the City’s municipal functions, and to protect public health and safety.
s. Alternative  Design  Standards.  An  applicant  may  propose  alternative  design standards, which may be considered by the Director on a case‐by‐case basis. The Director  may  approve  an  alternative  design  standard  only  if  (1)  the  applicant demonstrates that strict application of the design standards in this Section 8 would conflict  with  applicable  state  or  federal  law  or  regulations,  or  (2)  the  Director determines based on clear and convincing evidence that a variance from the design standards set forth in this Section 8 is necessary to protect public health, safety, or welfare,  based  on  specific  characteristics  of  the  proposed  facility.  Any  variance from the design standards set forth in this Section 8 shall be allowed only to the extent necessary to comply with state or federal law or regulations or to protect public health, safety, or welfare.
162
RESOLUTION NO. ________

A RESOLUTION OF THE CUPERTINO CITY COUNCIL

ACCEPTING REGULATIONS FOR CONSTRUCTION, OPERATION, AND

MAINTENANCE OF SMALL WIRELESS FACILITIES IN THE PUBLIC
RIGHT OF WAY (MUNCIPAL CODE CHAPTER 14.30)

WHEREAS, the rapid expansion of small wireless facilities in the City’s public rights of way has created a need to establish ordinances and regulations to ensure the orderly build of this infrastructure and to ensure the unique aesthetic characteristics of the City are not disrupted or negatively affected; and

WHEREAS, the City Council of the City of Cupertino has discussed small wireless facilities at numerous City Council meetings, including the meetings held on May 16, 2017, May 15, 2018, July 16, 2019, May 5, 2020, September 15, 2020, April 20, 2021, and December 16, 2022; and

WHEREAS, the City Council included the further evaluation of an ordinance to regulate small wireless communication facilities in its City Work Program for fiscal years 2022-23, 2024-25, and the current City Work Program for 2025-26, and

WHEREAS, the City Council provided direction on a draft ordinance presented at the December 16, 2022 meeting; and

WHEREAS, the ordinance relies on regulations to implement the City’s policies and procedures on the build out of small wireless facility networks;

WHEREAS, the regulations presented to City Council on September 16, 2025, establish the policies and procedures.

NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby accept the Regulations for Construction, Operation, and Maintenance of Small Wireless Facilities in the Public Right Of Way.

BE IT FURTHER RESOLVED that this Resolution is not a project under the requirements of the California Environmental Quality Act, together with related State CEQA Guidelines (collectively, “CEQA”) because it has no potential for resulting in physical change in the environment. In the event that this Ordinance is found to be a project under CEQA, it is subject to the CEQA exemption 163
Resolution No. __________________