C - TBD List as of November 2025
# Requested Item Requestor/
Seconder
Date
Requested
Recommendation/
Council Motion
Date
Council
Approved
1 Consider a policy to provide access to
documents made available for closed
sessions ahead of time with proper
security measures. Accordingly,
Councilmembers can read the materials
before and after a closed session.
Requestor:
Chao
Seconder:
Moore
At 7/16/24
Council
meeting
On 2/4 Council voted to keep this item on
the TBD list until it is added to the Council
Procedures Manual. Staff recommends
removing this item from this list once it has
been heard by the City Council.
2/4/25
2 Review the Cupertino City Council
Procedures Manual
Requestor:
Chao
Seconder:
Moore
At 12/3/24
Council
meeting
Revisions to the manual were done at the
March 18 City Council Meeting. Staff
recommends removing this item from this
list once it has been heard by the City
Council.
7/1/25
approved by
council to
agendize
3 Restore the previous responsibilities of
the Audit Committee (Motion: An
action item to restore the Audit
Committee’s previous responsibilities.
The motion passed with the following
vote: Ayes: Chao, Moore, and Wang.
Noes: Fruen and Mohan. Abstain:
None. Absent: None).
Requestor:
Chao
At 12/17/24
Council
Meeting
On 2/4 Council voted to agendize this
discussion. On 5/20 Council directed the
Audit Committee to discuss their scope and
bring recommendations to Council. The
Audit Committee discussed this at the July
28 meeting and recommendations were
brought to Council at the October 7 CC
meeting. Council directed this item to return
to the Audit Committee for further
discussion. Staff recommends removing this
item from this list once it has been heard by
the City Council.
2/4/25
approved by
council to
agendize
4 A study session to consider regulations
on sound amplification devices in parks
(Motion: A friendly amendment was
approved to hold a study session on
this item. Add this item to an agenda:
Amend CMC Section 13.04.120 Use of
Requestor:
Moore
Seconder:
Chao
At 9/17/24
Council
meeting
Staff recommends removing this item.
Sound amplification is currently allowed in
parks with a valid City permit as specified
in CMC 13.04.120 Use of Park Property
Section I.
2/4/25
approved by
council to
agendize
C - TBD List as of November 2025
# Requested Item Requestor/
Seconder
Date
Requested
Recommendation/
Council Motion
Date
Council
Approved
Park Property “No person in the park
shall do any of the following: … 1. Use
any system for amplifying sounds,
whether for speech or music or
otherwise, unless an exclusive use
permit is first secured,” as… “No
person in a park shall do any of the
following: … 1. Use any system for
amplifying sounds, whether for speech
or music or otherwise, in an
unreasonable loud manner, unless an
exclusive use permit is for secured,”
where the definition of “unreasonably
loud manner” means “the volume of
sound in the use or operation of any
sound application equipment if such
sound can be heard by a person from
fifty (50) or more feet from the source of
the amplification” (as defined in
Oakland Muni Code)
5 Guidelines and Procedures regarding
Proclamations and Certificates (Motion:
A friendly amendment was approved to
agendize this item as appropriate.)
Requestor:
Chao
1/15/25
added by
email.
Email
attached
below.
Staff recommends removing this item
because each Mayor establishes their own
ceremonial calendar at the beginning of
each year.
2/4/25
approved by
council to
agendize
6 Grant Policy Update Requestor:
Chao
6/13/25
Verbal
Request
This item is tentatively scheduled for
January 2026. Staff recommends keeping
this item on this list until it is agendized.
7/1/25
approved by
C - TBD List as of November 2025
# Requested Item Requestor/
Seconder
Date
Requested
Recommendation/
Council Motion
Date
Council
Approved
Seconder:
Moore
council to
agendize
7 Revisions to Commissioners Handbook
pursuant to updates in the City Council
Procedures Manual (accompanies
amendments from March 2025 to
Procedures Manual)
Requestor:
Chao
Seconder:
Moore
12/3/24 Staff recommends removing this item from
this list once it has been heard by the City
Council.
N/A
8 A study session on Memorial Park and
the proposed design. Most people I've
spoken to love Memorial Park the way
it is now where it is mostly naturally
space, rather than one jam packed with
stuff in the proposed plan. I hope to
consider a minimalist option with
upgrade of existing features and only
include some low impact features.
And reduce the cost. Maybe we might
refer it to Parks and Rec Commission to
consider options.
Requestor:
Chao
9/23/25
added by
email
Staff recommends considering this item for
the FY 25-27 CWP to discuss status of
current projects and staff capacity to take on
new ones.
N/A
9 Study Session on updates to the Policies
and Guidelines on Sister Cities,
Friendship Cities, and International
Delegations pertaining to international
travel (Postponed on April 2, 2025)
Requestor:
Chao
Seconder:
Wang
At 3/4/25
Council
meeting
The policy will be coming to Council in
February 2026. Staff recommends removing
this item from this list once it has been
heard by the City Council.
N/A
10 Study session regarding potential ballot
measure to protect frontage retail;
rezoning of mixed-use sites to preserve
retail
Requestor:
Chao
Seconder:
9/15/25
Verbal
Request
and 11/4/25
Staff recommends considering this item for
the FY 25-27 CWP to discuss status of
current projects and staff capacity to take on
new ones.
N/A
C - TBD List as of November 2025
# Requested Item Requestor/
Seconder
Date
Requested
Recommendation/
Council Motion
Date
Council
Approved
Moore/
Wang
added by
email
11 Consider establishing protections for
parkland, similar to those adopted by
the cities of Sunnyvale and Milpitas
Requestor:
Moore
Seconder:
Chao
9/30/25
Verbal
Request
Staff recommends considering this item for
the FY 25-27 CWP to discuss status of
current projects and staff capacity to take on
new ones.
N/A
12 Formation of a City Council
Subcommittee on Festival/Facilities Fee
Waiver Policy
Requestor:
Chao
Seconder:
Moore
9/29/25
Verbal
Request
This item will be drafted as a Council
consent item.
N/A
13 Review of contractual duties and scope
of work for Cupertino Chamber of
Commerce agreement.
Requestor:
Chao
Seconder:
Moore
10/1/25 and
11/10/25
added by
email
Staff recommends removing this item from
this list once it has been heard by the City
Council.
N/A
14 Study Session on various fees; in lieu,
enterprise at BBF and McClellan Ranch,
AB 1600 SB 1
Requestor:
Moore
Seconder:
Chao
Added in
agenda
review
Staff recommends removing this item from
this list once it has been heard by the City
Council.
N/A
15 Study Session to review the Arts &
Culture Commission’s
recommendation to the Municipal Code
standards for art in public and
private development, including the
standards in the Municipal Code and
developing an Art-in-lieu fee policy.
(Application No. MCA-2025-003)
Added by
City Council
Added at
10/21/25
CC
Meeting
Staff recommends removing this item from
this list once it has been heard by the City
Council.
N/A
C - TBD List as of November 2025
# Requested Item Requestor/
Seconder
Date
Requested
Recommendation/
Council Motion
Date
Council
Approved
16 Review placement, design, and
approval process for bike rack
installations in City parks; Discuss the
type of contract formed with the Rotary
and whether Council or any
commission should have been
consulted
Requestor:
Moore
Seconder:
Chao
11/10/25
added by
email
Staff recommends removing this item from
this list once it has been heard by the City
Council.
N/A
17 Discuss the future of Blackberry Farms
Golf Course
Requestor:
Mohan
Seconder:
Fruen
11/11/25
added by
email
Staff recommends removing this item from
this list once it has been heard by the City
Council.
N/A
18 Discuss the future of Blackberry Farms
Swimming Pool
Requestor:
Mohan
Seconder:
Fruen
11/11/25
added by
email
Staff recommends removing this item from
this list once it has been heard by the City
Council.
N/A
19 Explore Red Light Cameras in
Cupertino
Requestor:
Moore
Seconder:
Chao
10/9/25
verbal
request
Staff recommends considering this item for
the FY 25-27 CWP to discuss status of
current projects and staff capacity to take on
new ones.
N/A
20 Options for Expanding Housing
Element Site Inventory to Address
Potential Shortfall in Zoned Capacity
Requestor:
Fruen
Seconder:
Mohan
11/12/25
added by
email
Staff recommends considering this item for
the FY 25-27 CWP to discuss status of
current projects and staff capacity to take on
new ones.
N/A
21 Public outreach and engagement
strategy – establishing citywide
standards to embed meaningful
engagement into every city project
Staff recommends considering this item for
the FY 25-27 CWP to discuss status of
current projects and staff capacity to take on
new ones.
N/A