CC 11-18-2025
Item #5
Emergency Operations
Center Operational
Overview
Presentation
EOC Operational Overview
November 18, 2025
Emergency Operations
• WHEN would we activate?
• WHO activates the EOC?
• WHERE is the EOC?
• HOW is it organized?
• HOW does the EOC function?
• WHEN would we activate?
For
• Inter-Agency Coordination
• Executive Decision Making
• Information Collection, Evaluation, Dissemination
• Priority Setting
• Resource Management
The EOC activates WHEN there is a need
EOC ACTIVATION LEVELS
1 2
3 EOC Orientation 2022
The EOC activates WHEN an incident happens
• Incident Stabilization
• Life Safety
• Protect property
• Preserve the environment
• Restore services
• Facilitate recovery
WHO activates the EOC?
• The Director of Emergency Services (the
City Manager) or their designee
WHERE is the EOC?
Alternate EOCCupertino Service Center
Primary
10300 Torre Ave
Cupertino, CA 95014
Alternate
10555 Mary Avenue
Cupertino, CA 95014
The EOC
EOC Orientation 2022
• HOW is it organized?
ICS
The Incident Command System
SEMS
The Standardized Emergency Management System
NIMS
The National Incident Management System
Field Response
EOC Coordination Levels
Department Operations Centers__
Partner Agencies and Stakeholders__
City Leadership __
State
Santa Clara County EOC
City of Cupertino EOC
SEMS
Standardized Emergency Management System
FEMA
Training
City of Cupertino Emergency Management Training Program Baseline
Training
•Foundational Training Available online through
FEMA
Quarterly
Training
• Includes DSW and EOC training
•Based on EOC position and staff interest
Quarterly
Exercises
• Tabletop and Functional Exercises
• Test plans and procedures
• Identify gaps in training or capability
Planning
Section
Operations
Section
Logistics
Section
Finance
Section
Develops plan to
accomplish objectives,
Coordinates information,
provides for contingency
and long-term planning
Develops tactics and
directs resources to
carry out the action
plan, coordinates and
executes strategy
Procures resources
needed to support the
response (staff, stuff,
supplies)
Documents, accounts
for and ensures
regulatory compliance
of response
Incident Command/ EOC Director
Field/ EOC
ICS
The Incident Command System
EOC Director
Public Works Unit
Law Enforcement Branch
Fire and Rescue Unit
Damage and Safety
Assessment Unit
Care and Shelter Unit
Citizen Corps Unit
Situation Analysis Unit
Documentation Unit
Advanced Planning Unit
Resource Tracking Unit
GIS Specialist
Demobilization Unit
Technical Specialists
Telecomm/ IS Unit
Transportation Unit
Personnel/ Volunteer Unit
Supply / Procurement Unit
Facilities Unit
Operations Chief Planning and
Intelligence Chief
Logistics Chief
Coordinator
Finance and Admin
Chief
Time Keeping unit
Purchasing Unit
Recovery Unit
EOC Coordinator Safety Officer
Public Information Officer Legal Officer
LiaisonAccess and Functional Needs
Coordinator
EOC Director
EOC Coordinator
Public Information Officer
Liaison Officer Agency Rep
Safety Officer
Legal Officer
Private Sector Coordinator
Fire Rescue Unit
Law Enforcement Unit
Public Works Unit
Care & Shelter Unit
Damage / Safety
Assessment Unit
Citizen Corps Unit
Planning & Intelligence Chief/Coordinator
Situation Status Unit
Resource Status / Tracking Unit
Advance Planning Unit
Documentation Unit
Demobilization Unit
GIS Unit
Logistics
Chief/Coordinator
Telecommunications | IS Unit
Transportation Unit
Personnel | Volunteer Unit
Supply | Procurement Unit
Facilities Unit
Finance & Admin Chief/Coordinator
Time Keeping Unit
Purchasing Unit
Recovery Unit
• HOW does the EOC function?
EOC ACTION
PLANNING
PROCESS
EOC Objectives
• Incident Stabilization
• Life Safety
• Protect property
• Preserve the environment
• Restore services
• Facilitate recovery
Current EOC
Current Location & Service Center backup
City Hall: current EOC location
Service Center: backup EOC location
Community Preparedness
• Prepare for Disasters: Join CERT Training
• Community Emergency Response Team
(CERT) trains residents to prepare for and
respond to life-threatening events in their
community
• More Info: Visit www.sccfd.org
Thank You!
CC 11-18-2025
Item No. 18
First Quarter Finance
Report for Fiscal
Year 2025-26
Presentation
November 18, 2025
Fiscal Year 2025-26
First Quarter Financial Report
How We Ended FY 2024-25
FY 2025-26 1st Quarter Update
Recommended Budget Adjustments
Recommendations and Next Steps
Agenda
2 How We Ended FY 2024-25
FY 2024-25 Actual Revenues $115.4
FY 2024-25 Actual Expenditures -$99.6
Change in Fund Balance $15.7
Year-End Actuals – General Fund
($ in Millions)
FY 2024-25 Year-End Fund Balance $181.8
FY 2024-25 Beginning Fund Balance $166.1
FY 2025-26 1st Quarter Update
FY 2025-26 Amended Budget – By Fund
($ in Millions)
General Fund Revenues – Year over Year
Expenditure Category
First Quarter
2025
First Quarter
2026 Variance ($) Variance (%)
05 - Employee compensation 4,850,724 4,796,589 (54,136) -1% 10 - Employee benefits 2,323,956 2,135,054 (188,901) -8% 15 - Materials 1,724,239 1,785,910 61,671 4% 20 - Contract services 6,401,334 7,963,667 1,562,333 24% 25 - Cost allocation 2,659,645 2,775,156 115,511 4% 30 - Capital outlays 12,487 - (12,487) -100% 31 - Special projects 81,575 613,288 531,712 652% 35 - Contingencies - 7,400 7,400 N/A 45 - Transfer out 7,349,598 10,594,653 3,245,055 44% 50 - Other financing uses 129,249 87,020 (42,228) -33% Total 25,532,807$ 30,758,738$ 5,225,931$ 20% General Fund Expenditures – Year over Year
General Fund - Fund Balance
(in millions)
Note: Q1 Year-End Projections assume budgeted revenues and expenditures are fully collected and incurred. Fund balances do not consider City Council actions after September 30, 2025.
Proposed First Quarter
Budget Adjustments
Fund Revenue Expense Fund Balance
(use of)
General $265,826 ($195,316) $461,142
Special
Revenue
- ($571,982) $571,982
Capital $244,316 ($42,945) $287,261
Enterprise - ($29,689) $29,689
Internal
Service
($6,514) $165,711 ($172,225)
Total All
Funds
$503,628 ($674,221) $1,177,849
Budget Requests by Fund
Recommended Budget Adjustments
Recommended Budget Adjustments
• No requested changes to staffing
Staffing
• As of September 30, 2025, the City Manager’s
Discretionary Fund has only been used for Property
Appraisal Services for 10480 Finch Avenue at a cost
of $7,400
• Staff will continue to report on the use of this fund City Manager Discretionary Fund
1. Accept the City Manager’s First Quarter Financial
Report for Fiscal Year 2025-26; and
2. Adopt Resolution No. 25-XXX approving Budget
Modification No. 2526-419, decreasing
appropriations by $674,221 and increasing
revenues by $503,628 resulting in a $1,177,849
increase to unassigned fund balance
Recommendations
Questions?