Power BI Desktop
Details
Estimated
Budget
Allocated BudgetBudget Expended /
Encumbered
Budget
Remaining
Last UpdatedLead Department
$200,000.00 $200,000.00 $1,440.31 $198,559.69 11/10/2025 City Manager's Office
Updates
#
Task Status Task
Start
Task End Update %
Completed
1.1 Research In Progress 7/1/2025 3/31/2026 1.1 Staff held individual meetings with County Fire and the Cupertino Sanitary District, external agencies
involved in the permitting approval process, to discuss permitting for small businesses. Staff also engaged
with businesses across different stages of the
permitting process to better understand their overall
experiences with internal and external permitting
process.
1.2 Staff reviewed and analyzed data sources that can
be utilized in the development of the Economic
Development Data Dashboard.
5.00 1.2 Execution
Phase
In Progress 7/1/2025 7/1/2026 1.2 As part of the City’s ongoing Shop Local program, staff implemented two new initiatives: Dine Out for
the 4th in July and Restaurant Week in October. As
part of Restaurant Week’s business support efforts,
staff, in partnership with the Cupertino Chamber of
Commerce, hosted a technical assistance workshop in
October to help businesses learn strategies for
attracting and retaining customers, further
strengthening community engagement and program
visibility. More information can be found on the
Economic Development webpage.
1.2 Staff completed a full upload of active business
license data to the Business Directory database and
added new resource providers to the Business
Resource Directory. Currently, the Business Directory
features more than 1,300 businesses, and the
Resource Directory includes over 40 resource
providers.
30.00 1.1 Streamline permitting process for small businesses
1.2 Retention and recruitment of retail and small businesses: Explore options to support small businesses/startups, fill empty storefronts, and encourage entry of new forms of retail to promote revitalization • Explore more themed events like restaurant week, and other festivals to bring vitality to Cupertino businesses • Improve placemaking in the city and the city's revenue stream Fiscal Strategy
Economic Development for Retail and Small Businesses
1 (Page 1 of 2)
Power BI Desktop
Details
Estimated
Budget
Allocated BudgetBudget Expended /
Encumbered
Budget
Remaining
Last UpdatedLead Department
$200,000.00 $200,000.00 $1,440.31 $198,559.69 11/10/2025 City Manager's Office
Updates
#
Task Status Task Start Task End Update %
Completed
1.3 Outreach In Progress 7/1/2025 7/1/2026 1.2 For the Dine Out and Restaurant Week initiatives, staff conducted targeted business
outreach through door-to-door visits, phone
calls and emails. Staff developed promotional
videos and promoted the programs across
the City’s social media channels. The
Chamber also helped with outreach efforts by
encouraging participation.
For increased visibility, a “Dine Local. Dine in
Cupertino.” banner was installed on Stevens
Creek Boulevard and participating businesses
received branded posters and window clings
to display at their storefronts. Yard signs
promoting the campaign were placed in the
public right-of-way throughout the city.
Additionally, staff distributed postcards at
community events to encourage community
participation. Local media coverage also
helped raise awareness and promote
community participation.
30.00 1.4 Closing
Processes
Future 7/1/2026 7/1/2026 Project will be complete upon the conclusion of the execution phase.
0.00 1.1 Streamline permitting process for small businesses
1.2 Retention and recruitment of retail and small businesses: Explore options to support small businesses/startups, fill empty storefronts, and encourage entry of new forms of retail to promote revitalization • Explore more themed events like restaurant week, and other festivals to bring vitality to Cupertino businesses • Improve placemaking in the city and the city's revenue stream Fiscal Strategy
Economic Development for Retail and Small Businesses
1 (Page 2 of 2)
Power BI Desktop
Details
Estimated
Budget
Allocated BudgetBudget Expended /
Encumbered
Budget
Remaining
Last UpdatedLead Department
$0.00 $0.00 $0.00 $0.00 11/10/2025 City Manager's
Office
Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Planning
Phase
Complete 7/1/2025 8/31/2025The City Council reinstated the EDC through Ordinance 25-2273, which was approved
following a first reading on July 1, 2025, and a
second reading on July 15, 2025. The
ordinance took effect 30 days later, on August
14, 2025.
100.00
1.2 Outreach Complete 7/1/2025 10/7/2025The application period for the EDC closed on September 2, 2025. The City Council
conducted interviews on September 15, 2025,
and appointed five members representing the
following industries: Hospitality/Tourism,
Technology, Commercial Real Estate,
Education, and Retail/Small Business. On
October 7, 2025, the City Council designated a
primary and alternate representative from the
City Council to the EDC. Information on the
EDC and the new appointees can be found on
the EDC webpage.
100.00
1.3 Design Phase In Progress9/15/202511/30/2025A press release announcing the reinstatement of the EDC was issued on September 19, 2025.
During the week of September 22, staff
facilitated onboarding and orientation
activities, which included administration of the
oath of office, orientation, establishment of
City email accounts, creation of the
Committee’s webpage, and completion of
other administrative setup tasks.
95.00 1.3 Create a small business council, provide regulatory support.1.4 Restore the Economic Development Committee Fiscal Strategy
Small Business Council / Economic Development
2 (Page 1 of 2)
Power BI Desktop
Details
Estimated
Budget
Allocated BudgetBudget Expended /
Encumbered
Budget
Remaining
Last UpdatedLead Department
$0.00 $0.00 $0.00 $0.00 11/10/2025 City Manager's
Office
Updates
#
Task Status Task Start Task End Update %
Completed
1.4 Execution
Phase
Future 11/15/2025 12/31/202
5 The EDC will host its first quarterly meeting
before the end of calendar year 2025, with
regular quarterly meetings to continue
thereafter.
0.00 1.5 Closing
Processes
Future 1/1/2026 6/30/2026 This project will close out once a subcommittee within the EDC is established. This
subcommittee will focus on providing
regulatory support through the formation of a
Small Business Council.
0.00 1.3 Create a small business council, provide regulatory support.1.4 Restore the Economic Development Committee Fiscal Strategy
Small Business Council / Economic Development
2 (Page 2 of 2)
Power BI Desktop
Details
Estimated
Budget
Allocated BudgetBudget Expended /
Encumbered
Budget
Remaining
Last UpdatedLead Department
$0.00 $0.00 $0.00 $0.00 11/10/2025 Administrative
Services
Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Planning
Phase
Complete 7/1/2025 7/31/2025 Contacted current list of qualified candidates on the MA list to determine
interest. Held selection interviews with
qualified candidates and performed
reference checks of top candidate.
100.00
1.2 Execution
Phase
Complete 8/1/2025 10/31/2025 Did not pursue offer to candidate. Staff pivoted to open recruitment approach for
broader candidate outreach; finalized
preparation for position posting. Position
was posted 9/3 with interviews concluded
by the middle of October.
100.00
1.3 Closing
Processes
In Progress 10/20/2025 12/31/2025 Reference checks and final offer presented to candidate. Start date
anticipated in December.
50.00 Explore a Grants Analyst Position
Fiscal Strategy
Grants Analyst
3 Power BI Desktop
Details
Estimated
Budget
Allocated BudgetBudget Expended /
Encumbered
Budget
Remaining
Last UpdatedLead Department
$250,000.00 $250,000.00 $0.00 $250,000.00 11/10/2025 Community Development
Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Research In Progress 7/1/2025 12/31/2025 Exploration of industry standards and regional practice
50.00 1.2 Planning
Phase
In Progress 1/3/2025 2/20/2026 Compare with existing process and methods/paths to update; identify
potential cost of software update and/or
materials
50.00 1.3 Procurement
Phase
Future 2/20/2026 3/31/2026 If software update and/or new materials are necessary, begin purchasing process.
0.00 1.4 Execution
Phase
Future 4/1/2026 5/29/2026 Update procedures and process and any public handouts, update city website.
0.00 1.5 Closing
Processes
Future 6/1/2026 6/30/2026 Project will be completed once updates have been made.
0.00 Develop a suite of improvements to (1) improve access to, and (2) speed the processing of permits for small home upgrades so as to enhance compliance and improve overall efficiency. Improve turnaround times. Set SLA's for staff and outsourced reviewers, customer service KPI's, templates to reduce back and forth, internal staff expertise to reduce consulting expenses.
Quality of Life
Permit Streamlining and Simplification for Small Home Upgrades 4 Power BI Desktop
Details
Estimated
Budget
Allocated BudgetBudget Expended /
Encumbered
Budget
Remaining
Last UpdatedLead Department
$25,000.00 $25,000.00 $0.00 $25,000.00 11/10/2025 Administrative Services
Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Research Complete 7/1/2025 9/30/2025 1. Investment Policy (IP): Researched other agencies. Additional research still needed
for refinement of policy and quarterly
report
2. Cash Flow Policy (CFP): Researched other
agencies and have begun developing a
policy and cash flow model.
100.00
1.2 Planning
Phase
Complete 7/1/2025 9/30/2025 1. IP: Start drafting policy
2. CFP: Draft policy has been created but
still being refined before ASD and CM
review. Cash flow model is complete and in
test.
100.00
1.3 Execution
Phase
In Progress 10/1/2025 6/30/2026 1. IP: complete policy
2. CFP: complete policy
50.00 Review and assess the City’s investment policy and best practices with an analysis of quarterly treasurers report. Establish a cashflow management policy with the goal to reduce the total percentage in cash from 20% to 2% and to reduce the total percentage in cash and cash-equivalent to at most 10%, on par with other cities.
Fiscal Strategy
Financial, Investment, and Cashflow Policy Review
5 Power BI Desktop
Details
Estimated
Budget
Allocated BudgetBudget Expended /
Encumbered
Budget
Remaining
Last UpdatedLead Department
$1,000,000.00$1,000,000.00 $0.00 $1,000,000.0011/10/2025 City Attorney's Office
Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Research In Progress 10/1/2025 11/30/2026 Research impact fees in other cities and legal parameters for each fee. This item
was intended to start in year 2 but staff
have already begun preliminary
discussions.
20.00 1.2 Planning
Phase
Future 11/30/2026 1/31/2027 Present options and findings to Council and determine next steps.
0.00 1.3 Execution
Phase
Future 1/31/2027 5/31/2027 Implement fees as applicable pending Council direction.
0.00 1.4 Closing
Processes
Future 5/31/2027 6/30/2027 Project will be completed once updates are made.
0.00 Conduct nexus studies to review a range of impact fees, such as Traffic Impact Fee, Retail Impact Fee, BMR Impact Fee, and Parkland Impact Fee, and other means of offsetting conversion of commercial land uses to residential to ensure the impact fees are defensible against legal challenges.
Fiscal Strategy
Defensible Impact Fee Nexus Study for Traffic Impact Fee, Retail Impact Fee, BMR Impact Fee, and Parkland Impact Fee
6 Power BI Desktop
Details
Estimated
Budget
Allocated BudgetBudget Expended /
Encumbered
Budget
Remaining
Last UpdatedLead Department
$250,000.00 $250,000.00 $0.00 $250,000.00 11/10/2025 Public Works Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Research In Progress 7/1/2025 11/12/2025 1) Locate areas of unprogrammed turf that would facilitate pollinator vegetation.
2) Prepare for pilot study to verify
appropriate water usage.
70.00 1.2 Procurement
Phase
Future 11/12/2025 12/31/2025 1) Procure consultant to prepare drawings for turf conversion.
0.00 1.3 Planning
Phase
In Progress 10/1/2025 7/31/2026 2) Initiate irrigation pilot study to verify appropriate water usage.
25.00 1.4 Design
Phase
Future 1/1/2026 5/31/2026 1) Prepare plans for turf conversion.
Coordinate effort with Sustainability
Commission.
0.00 1.5 Execution
Phase
Future 5/31/2026 7/31/2026 1) Convert turf to pollinator vegetation. 0.00
1.6 Closing
Processes
Future 7/31/2026 9/30/2026 2) Evaluate pilot irrigation program and establish next steps as necessary.
0.00 1) Reduce irrigation while increasing pollinator supporting vegetation (turf conversion).2) Optimize irrigation systems including CUSD use agreement sites.
Environmental Sustainability
Water Conservation Policies
7 Power BI Desktop
Details
Estimated
Budget
Allocated BudgetBudget Expended /
Encumbered
Budget
Remaining
Last UpdatedLead Department
$65,000.00 $65,000.00 $951.18 $64,048.82 11/10/2025Parks & Recreation Updates
#
Task Status Task Start Task End Update % Completed
1.1 Research In Progress 7/1/2025 12/31/2025 Work with SASCC to provide the gap and feasibility analysis and bring together a
working group
10.00 1.2 Outreach In Progress 7/1/2025 12/31/2025 Enhance marketing efforts for Senior Center and programs
50.00 1.3 Planning
Phase
In Progress 7/1/2025 12/31/2025 Explore potential external agencies to provide services to enhance Senior Services
50.00 1.4 Execution
Phase
Future 1/1/2026 2/28/2026 Analyze SASCC gap and feasibility analysis results
0.00 1.5 Closing
Processes
Future 3/1/2026 6/30/2026 Share results with the appropriate departments and implement what is feasible
0.00 6.1 Due to the high cost of senior centers, many seniors have to "age in place", but do still need services typically provided in senior centers, in addition to common home maintenance.6.2 Utilizing the survey results conducted in 2022 and 2023 to meet the needs of Cupertino seniors6.3 Consider consultant services similar to Palo Alto or Saratoga Senior Center to enhance services, while reducing cost to the city.NOTE: Cupertino Age-Friendly could make a presentation on the result of 2023 survey, in collaboration with the city staff.NOTE: Successful Aging Solutions & Community Consulting (SASCC), who runs the Saratoga Senior Center could provide a free gap analysis and feasibility analysis Quality of Life
Enhance Senior Services
8 Power BI Desktop
Details
Estimated
Budget
Allocated BudgetBudget Expended /
Encumbered
Budget
Remaining
Last UpdatedLead Department
$200,000.00 $200,000.00 $0.00 $200,000.00 11/10/2025 Public Works Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Research In Progress 7/1/2025 12/31/2025 Staff to look into various concepts for city properties. Discussions on CUSD/Finch
have occurred during closed sessions since
September 2025.
25.00 1.2 Design
Phase
Future 1/1/2026 4/30/2026 Produce memo with options and develop scope for report.
0.00 1.3 Execution
Phase
Future 5/1/2026 5/31/2026 Present study to Council. 0.00
1.4 Closing
Processes
Future 6/1/2026 6/30/2026 Project complete once Council receives study.
0.00 Future planning strategies for Stocklmeir house/garages, Blech House, Blue Pheasant. Goal of judicial use of city-owned properties. Investigate potential purchase of CUSD Finch/Phil property. Include the McClellan Barn and the house at the entrance of Blackberry Farm.
Quality of Life
City Properties: Planning for Optimal Use
9 Power BI Desktop
Details
Estimated
Budget
Allocated BudgetBudget Expended /
Encumbered
Budget
Remaining
Last UpdatedLead Department
$0.00 $0.00 $0.00 $0.00 11/10/2025 Public Works
Updates
#
Task Status Task Start Task End Update %
Completed
1.2 Research Complete 7/1/2022 9/30/2022 Researched 5G ordinance regulations in other cities.
100.00
1.3 Execution
Phase
Complete 4/1/2023 10/21/2025 Staff is finalizing a muni code update based on input from City Council. This
update will govern the installation of
wireless small cell facilities within the
Public Right of Way. This was adopted at
the October 21, 2025 City Council
meeting.
100.00
1.4 Closing
Processes
Complete 9/30/2025 11/30/2025 This ordinance will go into effect on November 20.
100.00
Update 5G Ordinance
Quality of Life
5G Ordinance
10 Power BI Desktop
Details
Estimated
Budget
Allocated BudgetBudget Expended /
Encumbered
Budget
Remaining
Last UpdatedLead Department
$40,000.00 $40,000.00 $0.00 $40,000.00 11/10/2025 City Manager's Office
Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Research In Progress 7/1/2025 3/31/2026 Emergency policies are currently being reviewed in order to assess need for
updates.
50.00 1.2 Planning
Phase
In Progress 7/1/2025 2/28/2026 Staff is developing a plan for the EOC activation and the recruitment for a new
Emergency Manager.
60.00 1.3 Execution
Phase
In Progress 9/1/2025 3/1/2026 Updates will be made as necessary to the Emergency policies. EOC activation will
commence in December.
60.00 1.4 Closing
Processes
Future 3/1/2026 6/30/2026 Project will be completed upon completion of EOC activation, Emergency Manager
recruitment, and potential policy updates.
0.00 Review fire, earthquake, tornado, active shooter, tsunami, hazardous transport accident policies; and ensure EOC is active and functioning with a permanent position not consultant running the program.
Quality of Life
Emergency Operations Readiness
11 Power BI Desktop
Details
Estimated
Budget
Allocated BudgetBudget Expended /
Encumbered
Budget
Remaining
Last UpdatedLead Department
$250,000.00 $250,000.00 $0.00 $250,000.00 11/10/2025 Public Works Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Research In Progress 7/1/2025 11/30/2025 Prepare RFP Documents for Advertising 60.00
1.2 Procurement
Phase
Future 11/30/2025 1/31/2026 Advertise project, select consultant, execute contract.
0.00 1.3 Outreach Future 2/1/2026 9/30/2026 Prepare document and solicit public input.
0.00 1.4 Closing
Processes
Future 10/1/2026 11/30/2026 Accept final plan. 0.00
Create an Urban Forest Master Plan that includes an updated and expanded tree list which will increase the number of trees, enhance the City's tree canopy, and promote landscaping throughout the City.
Environmental Sustainability
Urban Forest Program
12 Power BI Desktop
Details
Estimated
Budget
Allocated BudgetBudget Expended /
Encumbered
Budget
Remaining
Last UpdatedLead Department
$10,000.00 $10,000.00 $0.00 $10,000.00 11/10/2025 Community Development
Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Research In Progress 7/1/2025 11/28/2025 Explore industry standards, regional practices, and legal parameters.
50.00 1.2 Design
Phase
In Progress 12/1/2025 3/27/2026 Consider updates and potential PC/CC review.
25.00 1.3 Execution
Phase
Future 3/30/2026 4/30/2026 Finalize updates to documents, website, CMC.
0.00 1.4 Closing
Processes
Future 5/1/2026 5/30/2026 Project will be completed once updates are finalized.
0.00 1. Consider a community meeting requirement for any major project application, especially those requiring a general plan amendment, as some other cities have adopted.2. Consider increasing notification radius from 300 feet to 500 feet (or even 1000 feet for major projects) for any project application, especially those requiring a general plan amendment.3. Improve notification methods for SB 330 preliminary applications, streamlined projects, not requiring planning/council approval and other projects Public Engagement & Transparency
Add Notifications for SB 330 & Other Projects During the Application & Approval Process
13 Power BI Desktop
Details
Estimated
Budget
Allocated BudgetBudget Expended /
Encumbered
Budget
Remaining
Last UpdatedLead Department
$100,000.00 $100,000.00 $0.00 $100,000.00 11/10/2025 Community Development
Updates
#
Task Status Task Start Task End Update %
Completed
1.2 Research In Progress10/1/202411/30/2025The City of Cupertino has joined with other West Valley Cities to jointly study
opportunities to address issues faced by the
unhoused and will execute a group contract
with GoodCity to conduct the study. The
Needs Analysis portion of the study is
complete and the feasibility portion is
nearing completion.
75.00 1.3 Procurement
Phase
Complete 10/1/2024 4/2/2025 The City Manager was authorized to sign a Memorandum of Understanding to execute
the agreement to join the West Valley Cities
joint feasibility study during the April 2,
2025 City Council meeting.
100.00
1.4 Execution
Phase
Complete 6/30/202511/30/2025 On July 15, 2025, policies on oversized parking and RVs were considered by the
City Council. An ordinance was presented
for first reading on Sep 3, 2025 and
adopted on Sep 16, 2025. Outreach to RV
residents will be coordinated with WVCS
and Sheriff's Office prior to enaction on Oct
16, 2025.
100.00
1.5 Closing
Processes
In Progress11/30/20256/30/2026 Upon completion, the results of the feasibility study will be presented to the City
Council for a study session. The City Council
will also consider other policies related to
RVs and encampment policies will be
considered by Council on November 4,
2025
25.00 Determine best practices for limited budget smaller cities to manage the unhoused. Review RV practices in surrounding cities for impacts and potential adoption. Review transitional housing outcomes in surrounding cities. Policies to include nimble contingency plans.
Quality of Life
Unhoused Policies
14 Power BI Desktop
Details
Estimated
Budget
Allocated BudgetBudget Expended /
Encumbered
Budget
Remaining
Last UpdatedLead Department
$0.00 $0.00 $0.00 $0.00 11/10/2025 Public Works
Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Design
Phase
In Progress 7/1/2025 6/30/2026 Dialog Consulting to complete design drawings for City Hall Annex and future
EOC.
50.00 1.2 Planning
Phase
In Progress 7/1/2025 11/18/2025 Hold City Hall Study Session for City Hall Retrofit discussion
20.00 1.3 Procurement
Phase
Future 7/1/2026 11/30/2026 1) Procure contractor for City Hall Annex Renovation.
2) Prepare RFP documents for design of
City Hall Retrofit, procure consultant,
execute contract.
0.00 1.4 Design
Phase
Future 2/16/2026 2/15/2027 Prepare Design Drawing for City Hall Retrofit Project
0.00 1.5 Execution
Phase
Future 10/1/2026 7/1/2027 Renovation for City Hall Annex will begin in fall 2026. Construction of retrofit
improvements will begin in early 2027.
0.00 1.6 Closing
Processes
Future 7/1/2027 5/1/2029 The completion of the City Hall annex is scheduled for mid-2027. Retrofit
improvements are tentatively scheduled
for completion summer 2029.
0.00 Implement the previously approved 2022 Council plan with EOC migration1) City Hall Annex Renovation (including the EOC)2) City Hall Retrofit Quality of Life
City Hall Retrofit and City Hall Annex Renovation including the EOC 15 Power BI Desktop
Details
Estimated
Budget
Allocated BudgetBudget Expended /
Encumbered
Budget
Remaining
Last UpdatedLead Department
$238,000.00 $238,000.00 $12,208.62 $225,791.38 11/10/2025 Community Development
Updates
#
Task Status Task Start Task End Update %
Completed
1.2 Research Complete 7/1/2019 10/30/2019 Researched need for ELI developmentally disabled housing and moderate income
housing and determined possible City
locations.
100.00
1.3 Planning
Phase
Complete 7/1/2021 8/16/2022 Scoped affordable housing project with non-profits/developers and worked with
Public Works to determine feasibility of
project on City sites. Had Council study
session March 15. RFP was released in
August .
100.00
1.4 Procurement
Phase
Complete 2/9/2021 4/15/2025 Two responses to the NOFA were received in Feb 2025 for the Mary Ave and Wolf Rd
projects. On Mar 27, 2025 the Housing
Commission recommended providing
funding assistance to both projects. On
April 15, Council approved funding for both
projects.
100.00
1.5 Design
Phase
Complete 12/19/202
4 9/30/2025 Staff studied opportunities for preserving
expiring BMR housing and presented
options. Preserving BMRs through
acquisition was found to be infeasible with
current BMR funds. BMR Anti-Displacement
policy: priority replacement on the waitlist
passed on June 15, 2025. Mary Ave Villas
submitted development application and
study session was held in July.
100.00
Explore opportunities to preserve existing expiring BMR housing. Develop ELI (Extremely Low Income) and BMR housing units for Developmentally Disabled individuals (IDD) on City-owned property as well as the County-owned sites.
Housing
Preserve existing and develop new BMR/ELI Housing
16 (Page 1 of 2)
Power BI Desktop
Details
Estimated
Budget
Allocated BudgetBudget Expended /
Encumbered
Budget
Remaining
Last UpdatedLead Department
$238,000.00 $238,000.00 $12,208.62 $225,791.38 11/10/2025 Community Development
Updates
#
Task Status Task Start Task End Update %
Completed
1.6 Execution
Phase
In Progress 1/31/2023 12/30/2025 Council selected developer through approval of an ENA for the Mary Avenue
Site in February. Developer to continue
community outreach efforts and submit
application. City Council has authorized $4
million in funding for the development.
Loan documents, BMR agreements, and
land lease are currently being drafted.
Application has been deemed complete and
is currently under review for compliance.
75.00 1.7 Closing
Processes
In Progress 9/30/2025 2/20/2026 Execution of loan, BMR agreement, and land lease expected to be complete in
October 2025. Final step includes entering
into Disposition and Development
Agreement by 2025. Will present final DDA
to Council in early 2026. Construction will
commence.
25.00 Explore opportunities to preserve existing expiring BMR housing. Develop ELI (Extremely Low Income) and BMR housing units for Developmentally Disabled individuals (IDD) on City-owned property as well as the County-owned sites.
Housing
Preserve existing and develop new BMR/ELI Housing
16 (Page 2 of 2)
Power BI Desktop
Details
Estimated
Budget
Allocated BudgetBudget Expended /
Encumbered
Budget
Remaining
Last UpdatedLead Department
$240,000.00 $240,000.00 $55,917.75 $184,082.25 11/10/2025 Community Development
Updates
#
Task Status Task Start Task End Update %
Completed
1.2 Procurement
Phase
Complete 10/9/2020 4/30/2024 RFP sent out in Oct 2020. Proposals evaluated and RRM Design Group was
selected for this project, but was put on
hold in October 2023. RRM Design Group
contract terminated in late 2023. Council
approved a new agreement with
Placeworks in April 2024.
100.00
1.3 Outreach In Progress 12/1/2024 12/31/2025 A community meeting was held on 2/10/2025 in hybrid format to discuss why
we need objective standards, how they are
different from subjective standards and
how the community can continue to
engage on this subject. Over 20
participants were in attendance.
80.00 1.4 Design
Phase
In Progress 7/31/2025 12/30/2025 Prepare and review draft documents internally.
50.00 1.5 Execution
Phase
In Progress 10/1/2025 2/28/2026 Project review and approval by Planning Commission and City Council.
25.00 1.6 Closing
Processes
Future 3/31/2026 3/31/2026 Complete project, publish final documents on website etc.
0.00 Create objective design standards for residential projects, including ensuring adequate buffers from neighborhood low ‐ density residential development Quality of Life
Residential and Mixed Use Residential Design Standards FY 23 17 Power BI Desktop
Details
Estimated
Budget
Allocated BudgetBudget Expended /
Encumbered
Budget
Remaining
Last UpdatedLead Department
$0.00 $0.00 $0.00 $0.00 11/10/2025 Public Works
Updates
#
Task Status Task Start Task End Update % Completed
1.1 Planning
Phase
Complete 7/1/2024 7/1/2024 Staff completed studies on designated corridors with potentially high
concentration of bikes and peds due to
recent bike or ped related
improvements (Blaney, Bubb, Mary,
Prospect, McClellan).
100.00
1.2 Execution
Phase
Complete 7/1/2024 12/31/2024 Staff made adjustment of posted speed limits in the field for initial streets listed
above.
100.00
1.3 Closing
Processes
In Progress 1/1/2025 6/30/2026 Municipal Code Amendments to be adopted upon completion of a
proposed City-wide study, which is
included as a Q1 budget proposal to
collect additional data.
30.00 Lower speed limits where feasible pursuant to state adopted Assembly Bill 43.
Transportation
Speed Limit Lowering (AB 43)
18 Power BI Desktop
Details
Estimated
Budget
Allocated BudgetBudget Expended /
Encumbered
Budget
Remaining
Last UpdatedLead Department
$25,000.00 $25,000.00 $0.00 $25,000.00 11/10/2025 Community Development
Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Research Future 1/1/2026 2/28/2026 In collaboration with CAO, staff will do research to determine what needs to be
changed
0.00 1.2 Procurement
Phase
Future 3/1/2026 4/15/2026 Staff will prepare an RFP for services and based on responses may need to request
budget amendment from Council to
complete scope of work.
0.00 1.3 Design
Phase
Future 5/15/2026 6/15/2026 Staff will refine contract and scope of work with selected consultant.
0.00 1.4 Outreach Future 7/1/2026 7/31/2026 Outreach to the public, including the business community.
0.00 1.5 Design
Phase
Future 8/1/2026 8/31/2026 Staff will work with consultant to determine what changes may be
proposed.
0.00 1.6 Execution
Phase
Future 9/1/2026 11/30/2026 Staff will work with consultant to draft Ordinances and bring for Council
consideration at a public hearing.
0.00 1.7 Closing
Processes
Future 12/1/2026 1/31/2027 Ordinance may be updated upon Council direction.
0.00 Update Sign Ordinance.
Quality of Life
Sign Ordinance
19 Power BI Desktop
Details
Estimated
Budget
Allocated BudgetBudget Expended /
Encumbered
Budget
Remaining
Last UpdatedLead Department
$330,000.00 $330,000.00 $307,960.76 $22,039.24 11/10/2025 Public Works Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Procurement
Phase
Complete 7/1/2024 12/31/2024 Agreement executed December 2024. 100.00
1.2 Execution
Phase
In Progress 1/1/2025 5/31/2026 Phase 1 is complete. Project recommendations are being developed
and Phase 2 outreach is underway. An
update has been presented to the Bike
Ped and Planning Commissions. An
update was also provided at the 11/4/25
City Council meeting.
70.00 1.3 Closing
Processes
Future 6/1/2026 6/30/2026 City Council adoption of plan expected June 2026.
0.00 This item is a consolidation of existing and new transportation efforts aiming to further goals outlined in the City's Vision Zero Initiative, including:1) Review and update the bike plan2) Review and update the pedestrian plan3) Review current Complete Streets Policy and propose adjustments to create a better interface between all modes of transportation Transportation
Active Transportation Plan
20 Power BI Desktop
Details
Estimated
Budget
Allocated BudgetBudget Expended /
Encumbered
Budget
Remaining
Last UpdatedLead Department
$50,000.00 $50,000.00 $0.00 $50,000.00 11/10/2025 Public Works Updates
#
Task Status Task Start Task End Update %
Completed
1.2 Research Complete 10/5/2022 2/15/2023 Staff completed research on bike rack and installation requirements
100.00
1.3 Outreach Complete 10/19/2022 4/16/2025 Staff gathered feedback and recommendations from commissions
100.00
1.4 Planning
Phase
Complete 9/4/2023 4/30/2025 BPC Subcommittee and Rotary finalized locations for bike racks at parks.
100.00
1.5 Execution
Phase
In Progress 5/1/2025 6/30/2026 Decorative bike racks purchased by Rotary have been installed. U-shape racks to be
purchased and installed imminently.
Locations for U-shape rack installations
being investigated.
50.00 1.6 Closing
Processes
Future 6/30/2026 6/30/2026 Project will be complete once bike racks are installed.
0.00 Increase the inventory of bicycle facilities and amenities, such as bike racks, citywide.
Transportation
Bicycle Facilities FY 23
21 Power BI Desktop
Details
Estimated
Budget
Allocated BudgetBudget Expended /
Encumbered
Budget
Remaining
Last UpdatedLead Department
$0.00 $0.00 $0.00 $0.00 11/10/2025 Community
Development
Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Research Complete 1/30/2024 8/30/2024 CIP and CDD staff completed the research phase by examining multiple Bay Area
jurisdictions.
100.00
1.2 Outreach Complete 9/1/2024 5/31/2025 Study session held at the 9/23/24 Arts and Culture Commission. Staff will return
in early 2025 with modifications to the
existing policy and Municipal Code for
the Commission's review. Staff will
engage with SVCREATES to review
Commission recommendation.
100.00
1.3 Execution
Phase
In Progress 5/19/2025 2/28/2026 Arts and Culture Commission finalizing recommendations in Spring 2025.
Afterwards, this will be brought to the
City Council for a First and Second
Reading. Last revision approved by ACC
on July 28, 2025. Planning Commission
reviewed on September 23, 2025. CC
conducted a study session on October 21,
2025.
75.00 1.4 Closing
Processes
Future 2/28/2026 3/30/2026 Muni Code will be updated based on Council direction.
0.00 Revisit Municipal Code standards for art in public and private development, including the standards in the Municipal Code and developing an Art ‐ in ‐ lieu fee policy.
Quality of Life
Art in Public and Private Areas
22 Power BI Desktop
Details
Estimated
Budget
Allocated BudgetBudget Expended /
Encumbered
Budget
Remaining
Last UpdatedLead Department
$50,000.00 $50,000.00 $38,699.70 $11,300.30 11/10/2025 Public Works Updates
#
Task Status Task Start Task End Update %
Completed
1.2 Research Complete 1/31/2024 6/1/2025 Staff has completed research and coordination with neighboring jurisdictions
about policy options for new buildings.
Policy options for existing buildings are
currently being assessed in partnership
with regional jurisdictions and contractors.
100.00
1.3 Outreach Complete 8/1/2024 7/31/2025 Workshops and stakeholder calls with local businesses on existing building policies
have been completed. Residential outreach
campaign and survey in progress with
support from a contractor.
100.00
1.4 Execution
Phase
Complete 5/1/2024 4/30/2025 Due to recent legal rulings, a Reach Code replacement for new building electrification
was approved by Council in September
2024. The code became effective in April
2025, following CEC an CBSC approval.
100.00
1.5 Planning
Phase
In Progress 3/1/2025 11/30/2025 Draft policy options for existing buildings electrification will be developed based on
feedback from community and regional
approach.
97.00 Conduct public outreach, policy research, and coordinate with regional efforts to develop policy options for electrification of Cupertino's buildings in light of recent legal rulings inhibiting certain electrification efforts.
Environmental Sustainability
Electrification Study
23