Special Projects as Defined in City Council Special Projects Policy Attachment F FY
Added
Department Program Base And Detail
Account With Detail
Description
Full Org Set Code
And Description
Amended
Budget
Actual Amount
(Expenses)
Encumbrances Status Estimated
Completion
Notes (e.g., carried over to
next fiscal year)
FY23 Administration 633 Disaster
Preparedness
750.230 - Business Continuity
Resilience
100-12-633 - General Fund-City
Manager-Disaster Preparedness
500,000.00 0.00 0.00 Not Started 6/30/2027 Do not defund, these are grant funds that can still be used and will be utilized
after the Emergency Manager position is
filled. This was transferred to
Administration due to the reorg from
OEM going from Parks & Rec back to the
CMO budget.
FY26 Administration 126 Office of
Communications
750.277 - Cupertino 70th
Anniversary Celeb
100-12-126 - General Fund-City
Manager-Office of
Communications
5,000.00 2,448.77 0.00 In Progres s 6/30/2026 These funds will be used for Cupertino 70th Anniversary expenses during Fall
2025. We are still awaiting invoices to be
processed
FY26 Administration 120 City Manager 750.279 - Strategic Plan 100-12-120 - General Fund-City Manager-City Manager
200,000.00 0.00 0.00 Not Started 6/30/2027 For Citywide Strategic Plan as recommended in internal audits and
budget format review.
Carry over funds to FY27 if not
completed in FY26.
FY26 Administrative services 425 Purchasing 750.278 - Admin Ser-Citywide Pur. Training
100-41-425 - General Fund-
Finance-Purchasing
20,000.00 0.00 0.00 Not Started
FY26 Administrative services 426 Budgeting 750.280 - Admin Ser-Tax Measure
100-41-426 - General Fund-
Finance-Budgeting
20,000.00 0.00 0.00 Not Started
FY23 Community
development
705 Economic
Development
750.230 - Business Continuity
Resilience
100-71-705 - General Fund-
Planning-Economic
Development
310,487.00 0.00 0.00 In Progress 6/30/2027 Do not defund, these are grant funds that can still be used.
About $175k previously used in FY24 for
sm-med biz emergency preparedness
(tabletop exercise series).
FY23 Information Services 308 Applications 750.181 - ERP (Phase II) 100-32-308 - General Fund-I&T Applications-Applications
48,760.00 7,420.00 41,340.00 In Progress 6/30/2027
FY23 Information Services 308 Applications 750.183 - ACA Guide & Wrapper
100-32-308 - General Fund-I&T
Applications-Applications
25,000.00 0.00 25,000.00 In Progress 6/30/2025
FY23 Information Services 308 Applications 750.184 - Accela Roadmap 100-32-308 - General Fund-I&T Applications-Applications
23,000.00 0.00 23,000.00 In Progress 6/30/2025
FY24 Information Services 308 Applications 750.237 - ERP (Phase III) 100-32-308 - General Fund-I&T Applications-Applications
2,500,000.00 0.00 0.00 In Progress 6/30/2028
FY26 Information Services 310 Infrastructure 750.250 - I&T - Infra -Adapt TS Expansion
610-34-310 - Innovation &
Technology-I&T Infrastructure-
Infrastructure
225,000.00 19,350.00 0.00 In Progress 6/30/2025
FY26 Information Services 308 Applications 750.282 - ADA Assessment & Action Plan
100-32-308 - General Fund-I&T
Applications-Applications
50,687.00 0.00 46,079.00 In Progress 10/1/2025
FY26 Information Services 308 Applications 750.283 - Expansion of Microsoft Fabric
100-32-308 - General Fund-I&T
Applications-Applications
22,000.00 0.00 22,000.00 In Progress 6/30/2025
FY26 Information Services 308 Applications 750.284 - AI Building Code Pilot Tool
100-32-308 - General Fund-I&T
Applications-Applications
5,000.00 0.00 5,000.00 In Progress 10/1/2025
FY24 Information Services 305 Video 900.995 - Special Projects -
CDD/I&T
100-31-305 - General Fund-I&T
Video-Video
1,035,180.00 489,732.47 545,447.03 In Progress 12/30/2025 Special Projects as Defined in City Council Special Projects Policy Attachment F FY
Added
Department Program Base And Detail
Account With Detail
Description
Full Org Set Code
And Description
Amended
Budget
Actual Amount
(Expenses)
Encumbrances Status Estimated
Completion
Notes (e.g., carried over to
next fiscal year)
FY22 Public works 122 Sustainability
Division
750.106 - Electric Cooking
Workshop Series
100-81-122 - General Fund-
Environmental Programs-
Sustainability Division
0.00 54.31 0.00 Completed 6/30/2025 Completed FY25
FY22 Public works 801 Resources
Recovery
750.137 - SB1383 Procurement
Requirements
520-81-801 - Resource
Recovery-Environmental
Programs-Resources Recovery
109,152.00 0.00 0.00 In Progress Ongoing annual
project
This amount was carried over from last
fiscal year. It was moved to base in
FY26. A budget adjustment will be
moved to 520-81-801 600-621. This will
no longer be a Special Project, but an
ongoing annual grant project.
FY22 Public works 801 Resources
Recovery
750.174 - New Lndfill
Agrmnt/Solid Wst con
520-81-801 - Resource
Recovery-Environmental
Programs-Resources Recovery
42,996.00 0.00 0.00 In Progress 8/31/2025 This amount was carried over from last fiscal year. It was moved to base in
FY26. A budget adjustment will be
moved to 520-81-801 600-621. This will
no longer be a Special Project, but an
ongoing annual grant project.
FY25 Public works 122 Sustainability
Division
750.281 - PW - Sust (122) - GHG
Inv. Asses
100-81-122 - General Fund-
Environmental Programs-
Sustainability Division
40,000.00 0.00 0.00 Not Started 6/30/2025 New this FY. RFP Review phase in Q2.
Total 5,182,262.00 519,005.55 707,866.03